HomeMy WebLinkAboutMinutes-03/17/2014March 17, 2014
The Council of the City of Waterloo, Iowa, met in Regular Session at Waterloo Center for
the Arts, Law Court Theater, Waterloo, Iowa, at 5:30 p.m., on Monday, March 17, 2014.
Mayor Ernest G. Clark in the Chair. Roll Call: Jones, Schmitt, Lind, Morrissey, Welper,
Hart. Absent: Cole.
Moment of Silence.
Pledge of Allegiance: Quentin Hart, Ward 4 Council Member.
142436 - Hart/Schmitt
that the Agenda, as proposed, for the Regular Session on Monday, March 17, 2014,
at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Absent: Cole.
Motion carried.
142437 - Hart/Schmitt
that the Minutes, as proposed, for the Regular Session on Monday, March 10,
2014, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Absent:
Cole. Motion carried.
CONSENT AGENDA
142438 - Hart/Schmitt
that the following items on the consent agenda be received, placed on file and
approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated March
17, 2014, in the amount of $641,225.07, a copy of which is on file in the
City Clerk's office, together with recommendation of approval of the
Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2014-182.
2. Acceptance of Acknowledgment/Settlement Agreement in the amount of $300.00
with Metro Mart #4, 2332 Falls Avenue, for sale of tobacco, tobacco
products or cigarettes to persons under 18 years of age. The owner is
allowed a one-time use of the class training program offered by Alcoholic
Beverages Division, in lieu of payment of the $300.00 penalty that can be
taken once in a four year period.
Resolution adopted and upon approval by Mayor assigned No. 2014-183.
b. Motion to approve the following:
1.
2.
3.
4.
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
exceed
Mark Boesen, Manager
of Rehabilitation
IAHO Spring
Conference
Waterloo,
IA
04/02/14-
04/04/14
$900.00
Services, Matt
Certification &
Chesmore & Jon Martin,
Recertification
Rehabilitation
Specialists
Craig Denner,
Aquatic CEU
Cedar
05/05/14-
$270.00
Facilities Specialist,
Workshop
Rapids, IA
05/05/14
Katy Moeller, Aquatic
& Member Services
Specialist
Mike Wilson, Airport
Iowa Aviation
West Des
04/22/14-
$259.00
Director
Conference
Moines, IA
04/23/14
Dr. Harold Trulear,
Building
Waterloo,
04/10/14-
$200.00
Director of the
Healthy
IA
04/12/14
Healing Communities
Communities
Prison Ministry &
Symposium
Prisoner Reentry
Project of the
Philadelphia
Leadership Foundation
March 17, 2014
5.
6.
7.
Page 2
Dr. Monica A. Coleman,
Building
Waterloo,
04/10/14-
$200.00
Associate Professor of
Healthy
IA
04/12/14
02/28/15
Constructive Theology
Communities
Class C Liquor
Renewal
12/31/14
& African American
Symposium
Special Class C
(BW) & Outdoor
Sales
Renewal
12/14/14
Religions
El Senor Tequila
Nightclub
118-120 E. llth St.
Class C Liquor &
Outdoor Sales
Renewal
02/18/15
Hy -Vee Catering
Building
Waterloo,
04/11/14-
$2,700.00
X
Healthy
IA
04/12/14
Communities
Symposium
Inv. Monroe & (1)
Marijuana
Ankeny, IA
03/31/14-
$1,150.00
Unknown Officer
Testing School
04/03/14
8. Recommendation of appointment of Thomas Klenske to the position of
Preparator/Technician at the Waterloo Center for the Arts from the current
Civil Service list effective March 18, 2014.
9.
10.
11.
12.
13.
Approved Beer, Liquor, and Wine Applications
Name & Address of
Business
Class
New or
Renewal
Expiration
Date
Includes
Sunday
Sam's Club #6514
210 E Tower Park Dr.
Class E Liquor,
Class B Wine,
Class C Beer
Renewal
02/28/15
X
Curt's
32 Lafayette St.
Class C Liquor
Renewal
12/31/14
X
Grout Museum
503 South St.
Special Class C
(BW) & Outdoor
Sales
Renewal
12/14/14
X
El Senor Tequila
Nightclub
118-120 E. llth St.
Class C Liquor &
Outdoor Sales
Renewal
02/18/15
X
Cedar Valley Golf
Center
1850 W. Ridgeway Ave.
Special Class C
(BW) & Outdoor
Service
New
03/01/14-
11/01/14
X
Cigarette Permit Application
14. Zabiha Market, LLC dba Zabiha Market, 2112 Kimball Avenue
Roll call vote -Ayes: Six. Absent: Cole.
PUBLIC HEARINGS
142439 - Schmitt/Hart
that proof of publication of notice of public hearing on F.Y. 2014 Blowers Creek
Storm Water Lift Station and Dry Run Creek Improvements, Contract No. 842, as
published in the Waterloo Courier on March 3, 2014, be received and placed on
file. Voice vote -Ayes: Six. Absent: Cole. Motion carried.
142440 - This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
Schmitt/Hart
that the hearing be closed and oral and written comments be received and placed
on file. Voice vote -Ayes: Six. Absent: Cole. Motion carried.
142441 - Schmitt/Hart
that "Resolution confirming approval of plans, specifications, form of contract,
etc. in conjunction with F.Y. 2014 Blowers Creek Storm Water Lift Station and
Dry Run Creek Improvements, Contract No. 842", be adopted. Roll call vote -Ayes:
Six. Absent: Cole.
Resolution adopted and upon approval by Mayor assigned No. 2014-184.
142442 —Schmitt/Hart
that "Resolution ordering construction in conjunction with F.Y. 2014 Blowers
Creek Storm Water Lift Station and Dry Run Creek Improvements, Contract No.
842", be adopted. Roll call vote -Ayes: Six. Absent: Cole.
Resolution adopted and upon approval by Mayor assigned No. 2014-185.
March 17, 2014
142443 - Schmitt/Hart
Page 3
to receive and file and instruct City Clerk to open and read bids and refer to
City Engineer for review: Voice vote -Ayes: Six. Absent: Cole. Motion
carried.
Bidder
Bid Security
Bid Amount
Calacci Construction Co., Inc.
P.O. Box 1906
Iowa city, IA 52244-1906
5%
$3,872,000.00
Carl A. Nelson & Company
1815 Des Moines Ave.
Burlington, IA 52601
5%
$5,031,850.00
Larson Construction Co., Inc.
P.O. Box 112
600 17th Street S.E.
Independence, IA 50644
5°
$3,570,000.00
Rice Lake Construction
P.O. Box 517
22360 County Road 12
Deerwood, MN 56444
5°
$4,893,500.00
WRH, Inc.
Wendler Construction, Inc.
P.O. Box 256
Amana, IA 52334
50
$4,290,000.00
RESOLUTIONS
142444 - Hart/Welper
that "Resolution approving Construction Plans and Sanitary Sewer Serving
Ridgeway Development Sanitary Sewer Extension, as submitted by Wayne Claassen
Engineering of Waterloo, Iowa; and Sewage Treatment Agreement DNR Form 29 (Nov
00) with the Department of Natural Resources and the final acceptance of
construction plans subject to the review and acceptance by the DNR", be adopted.
Roll call vote -Ayes: Six. Absent: Cole.
Resolution adopted and upon approval by Mayor assigned No. 2014-186.
142445 - Hart/Welper
that "Resolution approving recommendation of award of contract to Municipal Pipe
Tool, Inc. of Hudson, Iowa, in the amount of $641,171.36; and approving the
Contract, Bonds and Certificate of Insurance, in conjunction with the Phase I
CIP Pipe Lining - Services Areas No. 15 and No. 16, Contract No. 866; and
authorize Mayor and City Clerk to execute said document", be adopted. Roll call
vote -Ayes: Six. Absent: Cole.
Resolution adopted and upon approval by Mayor assigned No. 2014-187.
ORDINANCES
142446 - Welper/Hart
that "an Ordinance amending the City Code of Ordinance, Title 6 Motor Vehicles
and Traffic, Chapter 1 Traffic Code, by adding Section 6-1-4 City Infractions
Ticket", be received, placed on file, considered and passed for the first time.
Roll call vote -Ayes: Six. Absent: Cole.
142447 - Welper/Hart
that rules requiring ordinances to be considered and voted for passage at two
prior meetings be suspended. Roll call vote -Ayes: Three. Nays: Three (Jones,
Schmitt, Lind). Absent: Cole. Motion failed.
March 17, 2014 Page 5
142455 - Schmitt/Welper
that approving Change Order/Extra Work Order No. 1 for a net increase in the
amount not to exceed $35,975.00 for additional asbestos abatement services in
conjunction with F.Y. 2013 Asbestos Abatement Contract with Active Thermal for
300 W. 3rd Street; and authorize Mayor to execute said document, be received,
placed on file and approved. Voice vote -Ayes: Six. Absent: Cole. Motion
carried.
Chris Western, City Planner II, noted the survey did not require a core sample
of a layer of the roof. There were not any core samples of the tar paper and it
was not shown in the report.
Mr. Welper questioned whether other bidders included this work in their bid.
Mr. Western stated that he didn't know if other companies were proposing to do
core samples.
Mr. Hart noted that the project was $43,000 and now an increase of $35,000 which
is a large amount. He stated he would reluctantly approve it.
Mayor Clark noted that they have had instances recently where a surveyor does go
out and do a survey of asbestos. He felt it got missed, unfortunately. He
noted that they need to do some serious changes to bidding.
Schmitt questioned whether surveyors have liability insurance.
Mr. Western noted that they do have liability insurance. All asbestos survey
companies say that there is a chance that some things can be missed. A core
sample would have found these layers of asbestos. The reason the cost is so
high is because that layer of tar paper is hard to remove. They will usually
take the entire roof off including sky lights.
Mr. Lind questioned if the City has sent staff out to see if it's a reasonable
amount.
Mr. Western noted that they have, and that it's a reasonable amount.
Mr. Morrissey questioned whether the Council has to approve it.
Mr. Western noted that they would have to convince the contractor and bonding
company that those layers should've been removed with the original contract.
Mr. Hart noted that they need to make sure the survey meets the industry
standards.
Mr. Morrissey asked how many bids there were.
Mr. Western stated that there were 3 or 4. No one bid any core samples after
the survey was completed.
142456 - Hart/Welper
to instruct City Engineer to prepare plans, specifications, form of contract,
etc. in conjunction with F.Y. 2014 W. Airline Highway Rehabilitation, Contract
No. 827, be approved. Voice vote -Ayes: Six. Absent: Cole. Motion carried.
142457 - Hart/Welper
that plans, specifications, form of contract, etc. in conjunction with F.Y. 2014
W. Airline Highway Rehabilitation, Contract No. 827, be received and placed on
file. Voice vote -Ayes: Six. Absent: Cole. Motion carried.
142458 - Hart/Welper
that "Resolution preliminarily approving plans, specifications, form of
contract, etc. in conjunction with F.Y. 2014 W. Airline Highway Rehabilitation,
Contract No. 827", be adopted. Roll call vote -Ayes: Six. Absent: Cole.
Resolution adopted and upon approval by Mayor assigned No. 2014-188.
142458A - Hart/Welper
Resolution setting date of hearing and bid opening as April 7, 2014; and
instruct City Clerk to publish notice of plans, specifications, form of
contract, etc.
Resolution adopted and upon approval by Mayor assigned No. 2014-188A.
March 17, 2014
ORAL PRESENTATIONS
142459 - Hart/Welper
Page 6
Jim Chapman, 224 Bertch, handed out a list of questions pertaining to the
SportsPlex and wanted to know the operating costs of the Sportsplex.
Mayor Clark noted that he will get his questions answered and forwarded to him.
Jack Black, 227 Downing Avenue, stated the parking is bad at the SportsPlex and
Young Arena.
Forrest Dillavou, 1425 Huntington Road, stated that he has a problem with change
orders, and wants to know why there is a change order for the Council Chambers
remodel.
Craig Clark, Building Official, noted that there were quite a few different
things in the change order. One was for a new council desk. The original
proposal did not have a new desk included in it. Also, the raised platform that
the Council sits on was constructed of regular lumber, and now they need to use
fire treated lumber for the platform.
Mayor Clark noted that no desk was in the proposal which was just missed. The
platform was rotted and the wiring under the platform was bad so it all had to
be replaced.
David Dryer, 3145 West 4th Street, noted that when he was in Germany, they threw
out the low bid and the high bid and kept the middle bid because they figured
they did a better job.
Mr. Chapman questioned if there was a change order on the Grand Hotel.
Mr. Jones stated that there was.
John Sherbon, 1715 Robin Road, I would be easier for the citizens if they knew
how much they were going to get back from the big million dollar projects.
that the above oral comments be received and placed on file. Voice vote -Ayes:
Six. Absent: Cole. Motion carried.
ADJOURNMENT
142460 - Hart/Welper
that the Council adjourn at 6:10 p.m. Voice vote -Ayes: Six. Absent: Cole.
Motion carried.
Carol N ers
Deputy 'ty Clerk