HomeMy WebLinkAboutCouncil Packet - 11/12/2019FINANCE COMMITTEE
November 18, 2019
5:10 PM
Harold E. Getty Council Chambers
Members
Chairperson Sharon Juon
Vice Chairperson Bruce Jacobs
Patrick Morrissey
Roll Call:
Approval of Agenda
Approval of Minutes
Minutes of November 12, 2019, as proposed.
TRAVEL REQUESTS
1. Dave Boesen, Council Member Elect and Jonathan Grieder, Council Member Elect
Class/Meeting: 2019-2020 Municipal Leadership Academy
Destination: Iowa City and Hiawatha, IA
Dates: December 7, 2019 and Apri14, 2020
Amount not to exceed: $380
2. Bob Stanley, Combination Inspector
Class/Meeting: 2017 National Electrical Code Update Class
Destination: Cedar Falls, IA
Dates: December 4, 2019
Amount not to exceed: $179
PRE -AUTHORIZATION TO EXPEND OVER $1,000.00
3. Airport
Amount and Estimated S/H: $2,114.10
Expenditure: Parts and labor to repair K800 fueling system.
4. Leisure Services
Amount and Estimated S/H: $15,999
Expenditure: Installation of (4) LED Metalux fixtures, hardware and controls for
Young Arena.
5. Leisure Services
Amount and Estimated S/H: $6,275
Expenditure: Replacement of heating bank on Young Arena Munters HVAC unit.
6. Sewer
Amount and Estimated S/H: $5,228 + $300 S/H
Expenditure: Repair parts for damaged gas line at Lagoon.
Page 1 of 42
7. Street
Amount and Estimated S/H: $6,710.58
Expenditure: (1) Felling 10 foot Tilt Trailer.
8. Traffic
Amount and Estimated S/H: $4,445
Expenditure: (200) 1 3/4 inch 12 foot steel posts and (25) 2 inch 12 foot steel
posts.
9. Traffic
Amount and Estimated S/H: $13,055
Expenditure: T S I Gridsmart Detection System including camera with mount,
processor and turn on assistance for US 218 (Washington) and Hawthorne Street
intersection.
OTHER COMMITTEE BUSINESS
10. Refund request in the amount of $18.20 for garbage collection fees paid on a vacant
property located at 433 Sherman Avenue.
11. Refund request in the amount of $36.17 for garbage collection fees paid on a vacant
property located at 620 Beech Street.
12. Refund request in the amount of $875.81 for sanitary sewer fees billed in error for
property located at 406 Litchfield Avenue.
BILLS PAYMENT
13. November 18, 2019
ADJOURNMENT
Kelley F elchle
City Clerk
Page 2 of 42
CITY OF WATERLOO
Council Communication
Minutes of November 12, 2019, as proposed.
City Council Meeting: 11/18/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
CIA Office l o aby, Nancy Approved 11/12./29 .. 5:48 ➢'1'vt
Page 3 of 42
CITY OF WATERLOO
Council Communication
Dave Boesen, Council Member Elect and Jonathan Grieder, Council Member Elect
City Council Meeting: 11/18/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
Clerk Office Hb Nancy Approved Ofl /2O9 4:05 .P.M.
ATTACHMENTS:
Description Type
Department Requests Backup .Material.
Page 4 of 42
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED (,14) (),2, g1/4? 43.e.e'(„
FYg)k BUDGETED 7eZ: 4--
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST (4/6
DATE
Original - Clerk/Finance
37?" -/ 3
Copy - Departnnent
NAME(S) AND POSITION(S): Dave Boesen, Council
Member Elect and Jonathan Grieder, Council Member Elect
DATE:
11/12/2019
NAME OF CLASS / MEETING:
2019-2020 Municipal Leadership Academy
DEPARTURE DATE:
12/7/2019 and 4/4/2020
RETURN DATE
12/7/2019 and 4/4/2020
DESTINATION: Iowa City, IA and Hiawatha, IA
DEPARTURE POINT
IF NOT WATERLOO:
DATE(S) OF MEETING:
12/7/2019 and 4/4/2020
PURPOSE OF TRAVEL/TRAINING: The Municipal Leadership Academy provides municipal officials with a curriculum
to assist them in effectively meeting the requirements of their office. The program offers a comprehensive overview of
Iowa municipal government and is presented by the Iowa League of Cities and the Office of State and Local Government
Programs at Iowa State University Extension.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
X PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo
ESTIMATE OF COST:
0.00 LODGING 0.00 TAXI
0.00 MEALS 0.00 PARKING
380.00 REGISTRATION 0.00 AIRFARE
0.00 MILEAGE/FUEL 0.00 MISC/TOLLS
TOTAL FOR ALL: $ 380.00
BUDGET LINE ITEM: 010-02-8100-1346
X GRANT REIMBURSABLE
YES NO
x REQUIRED CERTIFICATION
YES NO
TOTAL: 190.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE DATE
K:\Shared Goodies\Forms\Trayel Request Form January 2010
Page 5 of 42
Join us for the 2019-2020 Municipal Leadership Academy
Page 1 of 4
J in las for the 2131..9 -202...... Dv
iluicip 1 Lead
PS
leirrity
w I:fonds/Links
New to City Government? Set irp El Wei) site login with the lowa 1„.ea9ue of Cities before you register for MIA
Register Online Nwith ei Credit Card
Sponsor: Iowa 1...eag tie of Cities
Sponsor: Iowa State University Extension
raj\ Vijo rks hop p 00 ides
Download Registralion Fora]
MLA 2019-2020 Brochure
MON OPAL LEADERSHIP ACADEMY
MLA offers education on a variety of important city government topics and is a
great way to prepare for your role as a city official. MLA is designed to help all city
officials better understand their role in municipal government and how to
effectively serve their community. It is widely considered essential training for
elected officials, especially those recently elected to office.
The three-part training series offers a comprehensive overview of city government
and is presented by the Iowa League of Cities and the Office of State and Local
Government Programs at Iowa State University Extension and Outreach.
Package price tor MLA Part ne, Two & Three: $19
MLA Part One: $B0 (includes copy of 2019-2020 Policy Leader's Handbook, a $40
value!)
Seven locations across the state held November 16 through December 14, 2019.
Topics: Budget and Finance I Effective City Councils 1 Municipal Operations
Click for Dates & Locations Learn more
Can't make it to the Part One sessions? The Municipal Policy Leader's Handbook comes
with your MLA Part One registration, but is also available for online purchase as well.
MLA Part Two: $60
The second part of MLA is a group of videos released during the first week of January
2020, which can be viewed on the League's website at your convenience. Watch the
videos all at once or separately in order to fit within a city's orientation program for new
officials.
Topics: The City Budget I You Got Elected, Now What?! Basics of Planning and Zoning
https://www.iowaleague.org/Pages/MLA.aspx
Page 7 of 42
11/12/2019
Join us for the 2019-2020 Municipal Leadership Academy
Page 2 of 4
Learn more
MLA Part Three: $80
MLA Part Three builds on the understanding developed in the first two parts by covering
specific issues and challenges that cities face, providing attendees tools to improve their
communities.
Topics: Economic Development I Community Betterment I Acting Strategically
Click for Dates & Locations I Learn more
MLA Part Four: League Conference
The final part of MLA is attendance at the League's Annual Conference & Exhibit, held
September 16-18, 2020 in Coralville. Separate registration for this event is required. The
conference includes more than 40 workshops and is an opportunity to continue your
municipal education yearly as well an opportunity to share ideas with other city officials.
Learn more
Learn more about MIA Part One
Successful leadership and management requires an understanding of the basics of city government and the
responsibilities of city officials. The first part of MLA provides an overview of city government at seven in -person
workshop around the state. In addition, attendees will receive the 2020 Iowa Municipal Policy Leaders' Handbook, which
a great resource on all things city government. The handbook alone is a $40 value)
Session topics
Budget and Finance
A chief duty of the city council and staff is the development and approval of the annual city budget. This session will
provide the basics of city budgets, including the property tax system, budget adoption schedules, revenue streams and
expenditures.
Effective City Councils
Part of being a mayor or council member is learning to work as a team to accomplish the city's goals. Learn strategies to
conduct more efficient and effective meetings.
Municipal Operations
Cities provide a wide variety of daily services to citizens, each of which come with different responsibilities and concerns.
Get a better understanding of your obligations under state and federal laws as well as how basic services are provided.
MLA Part One costs $80, which includes a meal and a copy of the 2020 Iowa Municipal Policy Leaders' Handbook.
MLA Part One Dates and Locations
Saturday, November 16, 2019 (10 a.m.- 2 p.m.)
Wall Lake J Community Center
209 2nd St, Wall Lake, IA 51466
Thursday, November 21, 2019 (4 p.m.- 8 p.m.)
Fayette 1 Upper Iowa University, Student Center Ballroom
https://www.iowaleague.org/Pages/MLA.aspx
Page 8 of 42
11T12/2019
Join us for the 2019-2020 Municipal Leadership Academy
Page 3 of 4
605 Washington St, Fayette, IA 52142
Saturday, November 23, 2019 (10 a.m.- 2 p.m.)
Ottumwa I Bridge View Center
102 Church St, Ottumwa, IA 52501
Thursday, December 5, 2019 (4 p.m.- 8 p.m.)
Griswold I Community Center
601 2nd St, Griswold, IA 51535
Saturday, December 7, 2019 (10 a.m.- 2 p.m.)
Iowa City I Clarion Highlander Hotel
2525 N Dodge St, Iowa City, IA 52245
Thursday, December 12, 2019 (4 p.m.- 8 p.m.)
Algona I Knights of Columbus Hall
1501 E Walnut St, Algona, IA 50511
Saturday, December 14, 2019 (10 a.m.- 2 p.m.)
Van Meter I Veterans Reception Center
910 Main St, Van Meter, IA 50261
Learn more about MLA Part Two
The second part of MLA is a group of videos released during the first week of January 2020, which can be viewed on the
League's website at your convenience. Watch the videos all at once or separately in order to fit within a city's orientation
program for new officials.
The City Budget
Build on the basic city finance information covered in MLA Part One by hearing how a city budget is developed. The main
focus is getting attendees prepared to participate effectively in their city budget process.
You Got Elected, Now What?
This video covers strategies for success in office, handling human resources issues, council meeting basics and an
overview of roles and responsibilities.
Basics of Planning and Zoning
Get an overview of planning and zoning laws as well as the role and responsibilities of the planning commission, the
board of adjustment and the city council.
MLA Part Two costs $60.
Learn more about MLA Part Three
MLA Part Three builds on the understanding developed in the first two parts by covering specific issues and challenges
that cities face, providing attendees tools to improve their communities.
Economic Development
Learn about the city's role in economic development and the tools used by city governments to retain and attract
businesses and housing. This session is essential to understanding the critical role city officials have in maintaining and
improving their local economy.
https://www.iowaleague.org/Pages/MLA.aspx
Page 9 of 42
11/12/2019
Join us for the 2019-2020 Municipal Leadership Academy Page 4 of 4
Community Betterment
All want a healthy, clean and vibrant community, but it does not come easy. Hear how your city can proactively clean up
properties and neighborhoods, improve its nuisance abatement efforts and boost community pride.
Acting Strategically
Discussion will focus on ways cities can determine priorities, set goals and carry out initiatives. Any successful city must
think and act strategically and this session will provide attendees tools to conduct planning and ways to work together.
MLA Part Three costs $80.
MLA Part Three Dates and Locations
Saturday, April 4, 2020 (10 a.m.- 2 p.m.)
Hiawatha I Community Center
1610, 101 Emmons St, Hiawatha, IA 52233
Thursday, April 9, 2020 (4 p.m.- 8 p.m.)
Atlantic j Cass County Extension Center
805 W 10th St, Atlantic, IA 50022
Thursday, April 16, 2020 (4 p.m.- 8 p.m.)
Clear Lake I Community Center
10 N Lake View Dr, Clear Lake, IA 50428
Saturday, April 18, 2020 (10 a.m.- 2 p.m.)
Cherokee I Community Center
530 W Bluff St, Cherokee, IA 51012
Thursday, April 23, 2020 (4 p.m.- 8 p.m.)
Mt. Pleasant I Civic Center
307 East Monroe, Mt. Pleasant, IA 52641
Saturday, April 25, 2020 (10 a.m.- 2 p.m.)
Windsor Heights I Community Center
6900 School St, Windsor Heights, IA 50324
https://www.iowaleague.org/Pages/MLA.aspx
Page 10 of 42
11T12/2019
CITY OF WATERLOO
Council Communication
Bob Stanley, Combination Inspector
City Council Meeting: 11/18/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
1.3uilding Department Nancy Approved 11/1.3/29 4:07 PM
ATTACHMENTS:
Description Type
Department Requests Backup .Material.
Page 11 of 42
TRAVEL REQUEST
CITY OF WATERLOO
NAME(S) AND POSITION(S):
Bob Stanley, Combination Inspector
NAME OF CLASS / MEETING:
2017 NEC Update Class (National Electrical Code)
DEPARTURE DATE:
12/4/2019
PURPOSE OF TRAVEL/TRA N NG
Required Certification
RETURN DATE:
12/4/2019
WILL TRAVEL RE UIRE ADDITIONAL PERSONNEL:
IETHOD OF TRAVEL:
X
CITY VEHIC
AIRFARE
ESTIMATE OF COST:
LODGING
MEALS
179 00 REGISTRATION
MILEAGE/FUEL
THIS REQUEST
LEFT AFTER THIS
REQUEST ,30/Si
DATE 13-79
, _Original - Clerk/Finance Copy Department
DATE:
11/7/2019
FINANCE bEPT, STAFF ONLY
LINE ITEM USED 5-i &) Lrte;,
FY r/(4:21.1 BUDGETED ()
EXPENDED YTb Aih/ 2
/ 7e? 4-
DESTINATION DEPARTURE POINT
IF NOT WATERLOO Cedar Falls, Iowa
YES
DATE(S) OF MEETING:
12/4/2019
x COST $
NO
DEPARTING FROM:
TOTAL FOR ALL: 179 00
TAXI
PARKING
AIRFARE
MISC/TOLLS
I BELIEVE THIS TRIP SERVES A PU LIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD
PRIVATE VEHICLE
BUDGET LINE ITEM: 010-22-5100-1346
X GRANT REIMBURSABLE
YES NO
X
YES NO
REQUIRED CERTIFICATION
TOTAL: 79 00 PER PERSON
I APPROVE THIS TRAVEL REQUEST
MAYOR
l'Egared Goodies\Forms\Travel Request Form January 2010 DATE
Page 12 of 42
CITY OF WATERLOO
Council Communication
Airport
City Council Meeting: 11/18/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
Airport Higby, Nancy Approved 11/1.3/2 119 4:1.8 PM
ATTACHMENTS:
Description Type
Department Requests Backup .Material
Page 13 of 42
City Clerk Use Only
Finance Committee
Approval Date
City of aterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
to pay for or purchase
$ 2,114.10 plus est, shipping costs of $
parts and labor to repair K800 fueling system.
This purchase or expenditure is being made because:
System stopped communicating and we were unable to pull reports showing amounts
of fuel pumped; tech then lost all account info and sytem stopped working altogether.
Vendor selected for this purchase: Seneca Companies
X
Bids or ritten quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
Seneca installed this system many years ago and is the sole source able to
provide technical assistance and parts.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X ,
General Fund
Bonds
Road Use Tax
Federal/other grants
Sewer [ 1 Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1371
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
2ind the current available balance is
d,
e'r
(Signature IW Hea'd or Designee)
7roject Code)
$ 114,005 00 4/
$ 841-994,83 70 .,!;34)•':
(I/ )
Date ignature Finance Dept: Review)
Date
lOshared goodieslforms 'Seneca Repairsids (Mar 2010)
Page 14 of 42
CITY OF WATERLOO
Council Communication
Leisure Services
City Council Meeting: 11/18/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
Leisure Services 1110y, N ape)/ Approved 11/113/29 4:19 PM
ATTACHMENTS:
Description Type
Department Requests Backup Matenal
Page 15 of 42
City Clerk Use Only
Finance Committee
Approval Date
City of aterioo
xpenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 15,999.00 plus est. shipping costs of $ n/a
to pay for or purchase
Installation of (48) LED Metalux LED fixtures, hardware and controls for Young Arena
This purchase or expenditure is being made because:
The new fixtures will futher enhance the light quality for events & are energy rebate eligible.
Supports the City's Strategic Plan, 4,5-"Maintain City facilities that support quality of place".
Vendor selected for this purchase: KW Electric, Cedar Falls Iowa
Bids or written quotes were taken on this purchase, as follows:
KW Electric, Cedar Falls Iowa $15,999.00
Cedar Valley Electric $22,474.00
7 Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
x
General Fund 7 Road Use Tax L
Bonds
Federal/other grants
Sewer Li Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
419-37-4500-2152
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted
(Signature Dept. Head or Designee)
(Project Code)
$ 77,000.00
$ 66,700.00
/44 3
Date (Sinature Finance Dept. Review) Date
Kishared goodies\forms12019 LED Ice Lighting Installation Pre-Authorization.xls (Mar 2010)
Page 16 of 42
CITY OF WATERLOO
Council Communication
Leisure Services
City Council Meeting: 11/18/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
Leisure Services Nancy Approved 11/1.3/2 119 4:20 .P.M.
ATTACHMENTS:
Description Type
Department Requests Backup .Material
Page 17 of 42
City Clerk Use Only
Finance Committee
Approval Date
City of aterloo
xpenditure Pre -Authorization 'equest Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 6,275.00 plus est. shipping costs of $ n/a to pay for or purchase
Replacement of heating bank on Young Arena Munters HVAC unit.
This purchase or expenditure is being made because:
The current heating unit is no longer operational and needs replaced.
Supports the City"s Strategic Plan, 4.5-"Maintain City facilities that support quality of place".
Vendor selected for this purchase: Young Plumbing and Heating, Waterloo Iowa
Li, Bids or written quotes were taken on this purchase, as follows:
Young Plumbing and Heating, Waterloo la. --- $6,250
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
I xl
General Fund E Road Use Tax Li Sewer
Bonds
Federal/other grants
•
Other (specify)
This expenditure is to be coded to the following budget line -item:
419-37-4500-2152
(Fund - Department - Activity - Account Number)
•
in which the budgeted amount is
and the current available balance is
Repeetfultyubmitted,
, " e
(Signature Dept. Fic:cda or Designee)
Sanitation
(Project Code)
$ 77,000.00
$ 667700:00
(4),(-
Date (Sign ture Finance Dept. Review)
Date
KAshared goodies\forms12019 Munters heater 4 replacement Expenditure Pre-Authorization.xls (Mar 2010)
Page 18 of 42
CITY OF WATERLOO
Council Communication
S ewer
City Council Meeting: 11/18/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
\Naste N/limagement 110y, Nancy A.pproved 11/13/29 4:21 P M
ATTACHMENTS:
Description Type
Department Requests Backup Material
Page 19 of 42
City Clerk Use Only
Finance Committee
Approval Date
City of aterloo
xpenditure Authorization • equest Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the SEWER
$ 5,228.00 plus ext. shipping cost of $ 300.00
REPAIR PARTS FOR DAMAGED GAS LINE AT LAGOON
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
DAMAGED GAS LINE NEEDS REPAIRED
Vendor selected for this purchase:
CORE & MAIN
Bids or written quotes were taken on this purchase, as follows
CORE & MAIN - $5528.00 (SHIPPING INCLUDED)
SCHIMBERG - $6897 41 (SHIPPING INCLUDED)
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
riGeneral Fund: ]Road Use Tax: Sewer L_Sanitation:
Bonds:
Federal/other grants:
Other(specify):
This expenditure is to be coded to the following budget line -item:
520-14-5200-157
(Fund - Department - Activity - Account Number)
in which budgeted amount is
and the current available -balance is
RespeothitlysU nni
iafe pt. H Designee
(Project Code)
$ 400,00000
$ 21-377-34,06-
Date (Signature Finance Dept. Review)
74.i
/-
Date
Page 20 of 42
Bid Proposal for WATERLOO MAINTENANCE 11-8-19
CITY OF WATERLOO WMS
Bid Date: 11/08/2019 05:00 p.m.
Core & Main 1126004
Core & Mi
2355 16th Ave
Cedar Rapids, IA 524
Phone: 319-362-1E
Fax: 319-362-3C
Seq#t Qty
Description
Units Price Ext Price
10 ; 1100 6 IPS DR17 HDPE PIPE FT 4.05 4,455.1
20 1 6 IPS DR17 HDPE TEE MOLD EA 39.00 39.1
30 2 . 6 IPS DR17 HDPE 90 BEND MOLD EA 32.0064.1
40 4 6 IPS DR17 HDPE FLG ADPT EA 18.00' 72.1
50 4 6° IPS PLATE LAP JOINT FLANGE EA 10.00 40.1
60 1 12 PVC S80 VANSTONE FLG SW EA 75.00 75.1
70 1 837-666FB 12X6 SCH80 BUSHING EA 265.00 265.i
80 1 6 PVC S80 VANSTONE FLG SW EA 18.00 18.i
90 1 12X6 SCH80 REDUCER 829-666N EA 200.00 200.1
150
160
170
180
190
200
210
220
230
Branch Terms:
PRICES VALID FOR 15 DAYS
FROM BID DATE
SUBJECT TO PRIOR SALES
FREIGHT INCLUDED IF SHIPPED
IN SINGLE SHIPMENT
WE RESERVE THE RIGHT TO
CHARGE FREIGHT IF CHOSEN
TO TAKE IN MULTIPLE
SHIPMENTS
Sub Total 5,228.E
Tax 0.1
Total 5,228.[
UNLESS OTHERWISE SPECIFIED HEREIN, PRICES QUOTED ARE VALID IF ACCEPTED BY CUSTOMER AND PRODUCTS ARE RELEASED I
CUSTOMER FOR MANUFACTURE WITHIN THIRTY (30) CALENDAR DAYS FROM THE DATE OF THIS QUOTATION. CORE & MAIN LP
RESERVES THE RIGHT TO INCREASE PRICES UPON THIRTY (30) CALENDAR DAYS' NOTICE TO ADDRESS FACTORS, INCLUDING BUT
NOT LIMITED TO, GOVERNMENT REGULATIONS, TARIFFS, TRANSPORTATION, FUEL AND RAW MATERIAL COSTS. DELIVERY WILL
COMMENCE BASED UPON MANUFACTURER LEAD TIMES. ANY MATERIAL DELIVERIES DELAYED BEYOND MANUFACTURER LEAD
TIMES MAY BE SUBJECT TO PRICE INCREASES AND/OR APPLICABLE STORAGE FEES. THIS BID PROPOSAL IS CONTINGENT UPON
BUYER'S ACCEPTANCE OF SELLER'S TERMS AND CONDITIONS OF SALE, AS MODIFIED FROM TIME TO TIME, WHICH CAN BE FOUN
AT: https://coreandmain.com/TandC/
11/12/2019 - 2:15 PM Actual taxes may vary Page 2 c
Page 21 of 42
SCHIMBERG CO.
1106 Shaver Road NE
Cedar Rapids, IA 52402
Ph: 319-365-9421 FAX: 319-365-9867
www.schimberg.com
Quote Data
Quote Number
Quote Expiration Date::
Writer
Salesperson
Total Weight
Freight Terms
Placed Sy
WATERLOO CITY OF WASTE MNGMNT
3505 EASTON AVE
WATERLOO, IA 50702
PHONE:(319) 291-4553
EMAiLrwalker@schimberg.com
Terrns
NET 30 DAYS
Reg Slip Date'
10/22/19
Ship Palnt
SCHIMBERG CEDAR RAPIDS
PRICE QUOTATION
10/22/19
7906393-00
11/11/19
Randy Walker
DAN HILBY
3760.89000
SCOT
JESSE
WATERLOO CITY OF WASTE MNGMNT
3505 EASTON AVE
WATERLOO, IA 50702
Ship ilia
S CO TRUCK
Line.
NS.
Part NumberAnd Description
Quantity:
Ordered ".
Qty Net Ext.
U/M Price > Price
2
3
82704010600
PIPE I IDPE DR17 6X40
1100
EACH
5.21
5731.00
82760760600
HDPE DR17 BW 90 ELL 6
82761160600
HDPE DR17 BW TEE 6
4
82774140600
HDPE DR17 FLG ADP 6
5
2
EACH 29.64 59.28
EACH 38.16 38.16
4
71074170600
I DI 1.W "STB END" B/U FLG 6
4
7
88074111200
PVC80 FLG VIS SXS W/PVC RNG 12
8
N84060021206
PVC40 BUSH SXS 12X6
9
1
88074110600
PVC80 FLG VIS SXS W/PVC RNG 6
1
10
N88060001206
PVCSO CPLG SXS 12X6
EACH
EACI I
EACH
EACH
EACI I
EACII 298.66
16.20 64.80
17.78 71.12
99.98 99.98
212.65 212.65
21.76
21.76
298.66
9 Lines Total Quote Total 6,597.41
SALESPERSON CONTACT INFORMATION .4 -'
Randy Walker
rwalker@schimberg.com
If "NS" is indicated in the "NS" column or any part number beginning with an "N" or "W" is non -stock material and subject to
manufacturers restock & return freight charges.
--- The prices quoted are subject to inventory availability and changes in raw material costs. ---
--- Jobs with multiple shipments or a duration of more than 30 days must be authorized in adva eg--
Fa e22pg
Customer CopV f 1
CITY OF WATERLOO
Council Communication
Street
City Council Meeting: 11/18/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
P ublic Works 11.)cpartment 110y, Nancy A.pp ro v ed 11/13/2 19 4:23 P NI
ATTACHMENTS:
Description Type
Department Requests Backup .Material.
Page 23 of 42
City of aterloo
Expenditure Pre -Authorization
a
City Clerk Use Only
Finance Committee
Approval Date
equest Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 6,710,58 plus est, shipping costs of $ to pay for or purchase
Felling - 10 ft. Tilting Trailer
This purchase or expenditure is being made because:
To be used to haul roller and other equipment for road maintenance.
(bid thru Sourcewell)
Vendor selected for this purchase: Murphy Tractor & Equipment
Bids or written quotes were taken on this purchase, as follows:
Murphy Tractor & Equipment Waterloo, IA $6,710.88
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X
General Fund
Bonds
Road Use Tax
Federal/other grants
Sewer Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
419-19-7100-2117
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 570,000.00
and the current available balance is
Respectfully submitte
(Signature Dept. ead or Designee)
, .
$ 570,000,00
ate (Signature Finance Dept. Review) Date
KAshared goodies lformsN2019-November-Expenditure Pre -Authorization -Street -Felling 10 ft, tilt trailer - Murphy Tractor
(sourcewell)$6,710 88-419-19-7100-2117.xls (Mar 2010)
Page 24 of 42
CITY OF WATERLOO
Council Communication
Traffic
City Council Meeting: 11/18/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
'Traffic Operadons Nancy Approved 11/1.3/29 4:24 .P.M.
ATTACHMENTS:
Description Type
Department Requests Backup .Material.
Page 25 of 42
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 4,445.00 plus est. shipping costs of $ to pay for or purchase
200 - 1 3/4" - 12 ft. Steel posts and 25 - 2" - 12 ft. Steel Posts
This purchase or expenditure is being made because:
Replace damaged sign posts and new sign installations throughout the City.
Vendor selected for this purchase: Iowa DOT
X
Bids or written quotes were taken on this purchase, as follows:
IDOT Ames, IA
$4,445.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X
General Fund
Bonds
Road Use Tax Sewer
Federal/other grants
Other (specify)
This expenditure is to be coded to the following budget line -item:
41P-17-7120-2125
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Re pectfully submitted,
Sanitation
(Project Code)
$ 20,000.00
$ 20,000.00
( 47,426' (/ 1i,t,,e/1,
8
ate (Signature Finance Dept. Review) Date
1‘,
(Signature Dept. Iead or Designee)
KAshared goodies\forms)2019-November-Expenditure Pre -Authorization -Traffic -IDOT -200-1 3-4in. and 25 -2 in. - 12 ftsteel posts - $444.5-
418-17-7120-2125.xls (Mar 2010) Page 2b of 42
CITY OF WATERLOO
Council Communication
Traffic
City Council Meeting: 11/18/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
'Traffic Operadons Nancy Approved 11/1.3/29 4:25 PM
ATTACHMENTS:
Description Type
Department Requests Backup .Material.
Page 27 of 42
City Clerk Use Oni1y
Finance Committee
Approval Date
City of aterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic
$ 13,055.00 plus est. shipping costs of
TSI Gridsmart Detection S stem includingCamera
Department to expend
to pay for or purchase
ount, Processor & turn on
assistance for US 218 (Washington) and Hawthorne St. intersection
This purchase or expenditure is being made because:
Monitoring cameras for Traffic Adaptive System thru Washington and
San Marnan corridors.
Vendor selected for this purchase: General Traffic Controls
x
Bids or written quotes were taken on this purchase, as follows:
General Traffic Controls Spencer, IA
MidAmerican Signal, inc. Kansas City, Kansas
$13,055.00
$20,950.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X.
General Fund
Bonds
Road Use Tax
Federal/other grants
Sewer Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
417-17-7161-2125
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
(Project Code)
$ 75,000.00 V,
$ 63,762.50
Respectfully submitted,
1
Wee, el. !
7,
''
7.
((Signature Deptt Head or Designee) D te (Signature Finance Dept. Review) Date
K \shared goodies Vorms12019-November-Expenditure Pre -Authorization -Traffic -General Traffic Controls -TSI GRidsmart Detection System -
Hawhtorne-218 - $13,055-417-17-7161-2125xls (Mar 2010) Page 28 of 42
CITY OF WATERLOO
Council Communication
Refund request in the amount of $18.20 for garbage collection fees paid on a vacant property located at 433
Sherman Avenue.
City Council Meeting: 11/18/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
1. k ck: 0 Alice 1 ai i.-)y; Nancy Approved uroved ➢ / :3/2,9 4.76 ➢' IVY
ATTACHMENTS:
Description Type
D 433 Sherman A.venauc Rep`u.a i1 Request Back: u:p NI fleruap.
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds:
Policy Issue:
Alternative:
Background Information:
Refund request in the amount of $18.20 for garbage collection fees paid on a
vacant property located at 433 Sherman Avenue.
Submitted By:
Page 29 of 42
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: 11/18/2019
Prepared: Nancy Higby
Dept. Head Signature: Kelley Felchle
SUBJECT: Refunds
Submitted by: Kelley Felchle, City Clerk
Recommended Committee Action: Approval of the following refunds:
Refund request in the amount of $18,20 for garbage collection fees paid on a vacant property
located at 433 Sherman Ave.
Summary Statement: This property was vacant with no garbage use during the billing period(s)
submitted. Waterloo Water Works confirmed the usage which meets the threshold allowed to
waive garbage fees.
Expenditure Required: As indicated above
Source of Funds:
GARBAGE REFUND 525-15-5400-1785
Policy Issue: None
Alternative: Not give the reimbursement.
Background Information:
IiI�. K;v.CLLRK17%1i1C�aianeilcs�l'i3tanr�_('orr�rntl��ic�tiioFE�+C'truiticilC'pint»�i€�ict<ti��:,;1z�C�cuncii�t(1!'inar�c��-�'015'.I'ivaIReC.onlFnuni
cuti�>n_•Q 09I5.!iirE).f lc.ref'tuldA)
Page 30 of
WATERLOO WAT
325 Sycamore Street
P.O. Box 27
Waterloo, Iowa 50704
• ye11,11;':`,1)41,',1,
41,11 4 A131, ah , e
d4k01,44411 -
ORKS
Customer Name:
Account Number:
Service Address:
Thomas Ernestine
103591-501527
433 SHERMAN AVE
Phone: (319) 232-6280
www.waterloowater.org
Paee 1 of 2
STATEMENT OF SERVICES
FAIAVIR WIP193If,0417.vompiAprAvop,7,,,NrNrqmpRioorrfrelmopppoo,,A,A,
LAW," ^0' lirAde41'r, INttAbikiQ, kafialiA 111,46, fir,ielfigh ;
FOX,
Waterloo Water Works Services
Water..... .... .. . . . .......
Water Service Excise Tax
Water Works Subtotal ......... ....
City of Waterloo Services
Sanitary Sewer • — . — • . , •
Storm Water Fee
Garbage , .... . — .. .... . ... •
City of Waterloo Subtotal . . _ ....
71)
) -777AL--
)61\,,„J
$29.10
$1,75
$30.85
$47.25
$12.00
$77.45
Billing Frequency:
Billing Date:
Billing Due Date:
Quarterly
10/24/2019
11/15/2019
Mairlriptst
%van INF
ittNtere
1,7vit'61411L.Kt..1:"
Previous Balance ...............
Credits/Payments .. ........ .....
Water Works Subtotal .... .......
City of Waterloo Subtotal
• • •
„ .
• . • • v •
Total Current Service Charges ...... „ .
Total Amount Due ......... . ....
Amount Due After 11/15/2019
tgligl?""rxjf
$124.79
-$124.79
$30.85
$77.45
$108.30
$108,30
$112.72
MHO
116,,,,4004,01111,,VM,Upigtir
42,40 44,4, 'Iltog 40.464,
Actual 179
Actual
meter was replaced on 0 2 /2019 )
11,10:ItY
lab 6111',11tc`
10,4*
^
e e°
369;3
Sna ki• .1,
poq3
ro, on "4 lr',V3,4
" .441*',01,11,q,A006,4j061tTi ,0011,11,¢4.
4/124, "44°A4,,,W54,4
Actual
Actual
Actual
0
0
0
sp,,,rve,,tom
470?
Rpogw,""
U1'4'10414
Page 31 of 42
Please detach and return the bottom portion with your payment. See reverse side for additional information
KE%CHECKS PAYABL
WATERLOO WA ' WORKS
P.O. Box 27
Waterloo, Iowa 50704
Phone: (319) 232-6280
Thomas Ernestine
3683 White Pine Rd
Snellville, GA 300395139
c
Account Number:
103591-501527
.o l Amount;;
830
Amount Due After :
112.72
Bilking DuO P
Amount Enclosed:
..1a.5/2O
IT
WATERLOO WATER WORKS
P.O. BOX 27
WATERLOO. IOWA 50704
0 Please check box if contact information requires
updating and indicate the change(s) on reverse side
Page 32 of 42
Nancy Higby
From: DOUG ANDERSON
Sent: Monday, November 04, 2019 11:52 AM
To: Nancy Higby
Subject: FW: 433 SHERMAN AVE
Sincerely,
Doug Anderson
City of Waterloo
715 Mulberry St.
Waterloo, IA 50703
Clerk II
319-291-4323
Original Message
From: ELLA ELLIS
Sent: Monday, November 04, 2019 11:49 AM
To: DOUG ANDERSON
Subject: RE: 433 SHERMAN AVE
Okay, that's fine, she does not have a cart there. And I will contact Water Works to stop charging her for garbage.
Original Message -----
From: DOUG ANDERSON
Sent: Monday, November 4, 2019 11:29 AM
To: ELLA ELLIS <ELLA.ELLIS@WATERLOO-IA.ORG>
Subject: RE: 433 SHERMAN AVE
She was just wanting a refund for the last 2 months of garbage and then didn't want to be billed until further notice.
Sincerely,
Doug Anderson
City of Waterloo
715 Mulberry St.
Waterloo, IA 50703
Clerk II
319-291-4323
Original Message
From: ELLA ELLIS
Sent: Monday, November 04, 2019 11:27 AM
To: DOUG ANDERSON
Subject: RE: 433 SHERMAN AVE
Page 33 of 42
I don't have a number for her and she has not talked to me or do we have her in the system for a cart. Need to know
what size?
Original Message
From: DOUG ANDERSON
Sent: Friday, November 1, 2019 9:22 AM
To: ELLA ELLIS <ELLA.ELLIS@WATERLOO-IA.ORG>; Nancy Higby <Nancy.Higby@WATERLOO-IA.ORG>
Subject: FW: 433 SHERMAN AVE
Hi Ella,
This lady claims that she just had the water turned back on and doesn't have a garbage can.
Can you confirm that? Ms. Thomas acted like she'd already talked to you.
Sincerely,
Doug Anderson
City of Waterloo
715 Mulberry St.
Waterloo, IA 50703
Clerk !I
319-291-4323
-----Original Message
From: cityclerkfinanceoffice@waterloo-ia.org [mailto:cityclerkfinanceofflce@waterloo-ia.org]
Sent: Friday, November 01, 2019 9:18 AM
To: DOUG ANDERSON
Subject: Message from "RNP002673A8C782"
This E-mail was sent from "RNP002673A8C782" (MP C6003).
Scan Date: 11.01.2019 10:19:44 (-0400)
Queries to: cityclerkfinanceoffice@waterloo-ia.org
Page 34 of 42
CITY OF WATERLOO
Council Communication
Refund request in the amount of $36.17 for garbage collection fees paid on a vacant property located at 620
Beech Street.
City Council Meeting: 11/18/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
Clerk. 0 Alice k➢ni➢.-)y; Nancy Approved ➢ /1 3/2,4:2"P
ATTACHMENTS:
Description Type
D 620 Beech.Street ➢teiaund Rcque st Back:u:p �➢abeu oa➢
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds:
Policy Issue:
Alternative:
Background Information:
Refund request in the amount of $36.17 for garbage collection fees paid on a
vacant property located at 620 Beech Street.
Submitted By:
Page 35 of 42
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: 11/18/2019
Prepared: Nancy Higby
Dept. Head Signature: Kelley Felchle
SUBJECT: Refunds
Submitted by: Kelley Felchle, City Clerk
Recommended Committee Action: Approval of the following refunds:
Refund request in the amount of $36.17 for garbage collection fees paid on a vacant property
located at 620 Beech Street.
Summary Statement: This property was vacant with no garbage use during the billing period(s)
submitted. Waterloo Water Works confirmed the usage which meets the threshold allowed to
waive garbage fees.
Expenditure Required: As indicated above
Source of Funds:
GARBAGE REFUND 525-15-5400-1785
Policy Issue: None
Alternative: Not give the reimbursement.
Background Information:
lilca/h;'•.C'i,I:RKI)i1.11.7utI cil&l'in;o:r-C(onnnittnica(ionslCouncilConiiuulica€irru;toC'attricil&(31 i3rancc'."'{3l
cation '4)3 091 etin (1.doc
Page 36 of
WATERLOO WA
325 Sycamore Street
P.O, Box 27
Waterloo, Vowa 50704
vypRKs
40,0,000.0
STATEMENT OF SERVICES
Phone: (319) 232-6280
www.waterloowater.org
Paae 1 of 1
ANAL BILL
11111,11.1.1,11111,11 111 11111011
loo0000001 oonoolovoyoutoyouvowouluor
10, 1111111111"1"1'00011000,
11111,1101.01,11
loloolooloovIhiDop000
00000.0000000,..... ....,00..00.00,,,,,oloo00000000000novolou opoolooloolool000
ustomer Name:
Account Number:
Service Address:
Patsy Washington
105169-544649
620 BEECH ST
„„. 00000)00000°001111000001,000000000000iiiiiiiiiiiiii0100;
Waterloo Water Works Services
Water „ .......................
Water Service Excise Tax _ ......... _ .....
Water Works Subtotal ..... _ ...... _
$22.31
$1.34
$23.65
City of Waterloo Services
Sanitary Sewer ....... _ „ $36.23
Storm Water Fee $9.33
Garbage ......... _ .......... $36.17
City of Waterloo Subtotal ......... $81.73
000000140.11161201000Y001120 1,:glii0P#11
\ A000000L.,:',4 •00(0.„"....„
(,-,„,,X0-'.:".0( (''0"0,07•07:0°°•••(00:„•,'""i'0] ; 0 0: " 0:00
. '00° .° .•
• 00,00.000006000000010000
0. 00
000,1'1
,,c4" „,0:S\
00000.11111:00010111
1,1,1,1,1,1,1,11111
111111111111111111111111111111111
0000000000020000,00)iiiliili
Billing Frequency:
Billing Date:
Billing Due Date:
Quarterly
09/25/2019
10/16/2019
' 1100011101 111111 10001000000 otWou
1111111111111111111111111111111111101010101iiiiiiiiiiiiiiiiiiiiiiiiiiii0(0000000101000000,001,0i0,000001,
Previous Balance . _ ,„ ......... — ......... „ „
Credits/Payments
Balance Forward
Water Works Subtotal ..... ......... . „ „ ,
City of Waterloo Subtotal
Total Current Service Charges ............
Total Amount Due
$136.60
-$136.50
$0,10
$23.65
$81.73
$105.38
$105,48
orl'rt 1111111 10 Out
Of! II,Roo ),11111" 0.11'h A
1r)
illit1000.01.00600000000,0000002,01iiiiii0110001000060000000060000000110,00000000000.6
'''''":000000:0000111000„0000
Please detach and return the bottom portion with your payment. See reverse side for additional information
'\"1"111611"00011"."1111110011111101i19,0101,21,111600111,17,11000",;1,16,1,000,1,!;;;,1;;;1200,12,U,0,0,0,0',,,,,,,,,n,,00,,,,,,..
'1:11'1'10,11?1,,,,,,,,111111;,:i0".,,,,,,,',,,",•110•„„„i!0,0u,10.111111,,,i
0 111,11101j,11,11.,:,,),.
00:11110,00:001000.00011000000600)0000.00000100.0100.000.0000100,01.0.1006iiiii,
,0' '1,00,0"0000.111,000.0000400iO4i00000.....00,000000iiiiii100,001010101,
"""11000:011110000000000111
1001000,0,01,001000,000,00,
110:01,0000,000000:0000000
WATERLOO WA
P.O. Box 27
Waterloo, Iowa 50704
Phone: (319) 232-6280
WORKS
#0:1111111111111111100„„000000,
10100,'"'","11111111111"111011111111111,",,,'''',,.„1,1,11'1",
1010
110
"011000,000,00,0,000,000.0
1,00,1
000 01, 0100" 20000
1111111111'11 0111100001101 000 "01001' '0000000001,0000,100(001, 1
Patsy Washington
812 Beech St
Waterloo, IA 50703
Ei Please check box if contact information requires
updating and indicate the change(s) on reverse side
Account Number:
105169-544649
Tato! AmotOlt Due:
Amount Due After :
Amount Enclosed:
.48
105.48
0/16/2019
'111191110 00 11
i0,,,:i06000111.01011.00
1i0010000i00000•0001.116000110010100.0.0.00•06000110211111100000006001000026111
WATERLOO WATER WORKS
P.O. BOX 27
WATERLOO, IOWA 50704
Page 37 of 42
CITY OF WATERLOO
Council Communication
Refund request in the amount of $875.81 for sanitary sewer fees billed in error for property located at 406
Litchfield Avenue.
City Council Meeting: 11/18/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
1. k rIk Office oce l p ti i.-)y; Nancy ncy Approved ➢ 1 / 1:3/2,9 4.78 PM:
ATTACHMENTS:
Description Type
D 406 14..,nbchfie➢d Avcnuc Reit.:ua:i Request Back u:p IMM➢.-,tee oQ1
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds:
Policy Issue:
Alternative:
Background Information:
Refund request in the amount of $875.81 for sanitary sewer fees billed in
error for property located at 406 Litchfield Avenue.
Submitted By:
Page 38 of 42
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: 11/18/2019
Prepared: Nancy Higby
Dept. Head Signature: Kelley Felchle
SUBJECT: Refunds
Submitted by: Kelley Felchle, City Clerk
Recommended Committee Action: Approval of the following refunds:
Refund request in the amount of $875.81 for sanitary sewer fees billed in error for property
located at 406 Litchfield Avenue, which is on a septic system.
Summary Statement: This was verified through the city's engineering department and the
Water Works provided documentation for the amount of refund.
Expenditure Required: As indicated above
Source of Funds:
Sewer Fund 520-14-5200-1785
Policy Issue: None
Alternative: Not give the reimbursement.
Background Information:
Page 39 of
—��U���������U���
����N ,�8����� ���� � ��K�
\W
VV
cHAoCOo
General Manager
11/5/2019
aoeYCAwRE STREET `puBOX 27
City ofWaterloo Finance Dept.
Attn: Michelle Weidner
715 Mulberry St
Waterloo, IA 50703
Michelle,
319-232-6280
pxx 3/9-232-�eua
TRUSTEES: MARmPOTTER, Chair
acor7w|emwwDS,v�ce-Ch air
rmoMAaE.WALL.
I am writing on behalf of Dwayne Eilers who is the owner of the property noted above. Dwayne came
into our office today and presented his current bill. Hestated that hewas being billed sewer and said
this property isand always has been onseptic. } called City Engineering and talked with Steve Walker
in drafting and he confirmed this to be true,
|anntherefore requesting for Dwayne Bler arefund for past sewer charges paid inerror. Our records
show this account for 4O6Litchfield was put into Dwayne'sname on9/9/7O1S. | have attached the
'document history by location' showing all billing for review starting with services from 9/9/2015. | have
written in the sewer charges for each bill from his start date that he has paid. | have come up with
$875.8lthat the City should reimburse Dwayne. |fyou come upwith adifferent amount ordispute this
amount, please let me and/or Dwayne know.
We sincerely apologize for this error and hope that this has not caused any inconvenience,
&4mryRatkoice Manager
Waterloo Water Works
3I9-232-6380 ext 3903
CcDwanya
Page 40 of 42
System Date: 11/6/2019 10:28:43 AM
Uscr Date,' 11/6/2019
Waterloo Water Works
Document History by Location
Page: 0
User::MARY-R
1
Location: 104666 Address:
Customer: 512283 Dwayne R
Including: Work, Open, History, Voided
Last Statement Date 11/6/2019
Last Payment Date 8/16/2019
Date
10/29/2019
10/29/2019
10/17/2019
8/16/2019
7/30/2019
7/17/2019
5/14/2019
4/29/2019
4/12/2019
1/31/2019
1/29/2019
1/17/2019
11/6/2018
10/29/2018
10/12/2118
8/9/2018
7/30/2018
7/13/2018
5/18/2018
4/30/2018
4/13/2018
2/12/2018
1/30/2018
1/18/2018
11/14/2017
10/30/2017
10/16/2017
8/14/2017.
7/26/2017
7/18/2017
5/15/2017
4/28/2017
4/17/2017
2/14/2017
1/30/2017
1/20/2017
11/9/2016
10/28/2016
10/20/2016
8/9/2016
7/28/2016
7/20/2016
5/5/2916
4/28/2016
4/15/2016
2/17/2016
1/29/2916
1/20/2016
11/20/2015
11/10/2015
10/12/2015
Document
SPEC00000002556
B1LL00001071485
READ00000903186
PYMT00000619332
B1LL00000991562
READ00000868702
PYMT00000578269
BILL00000950628
READ00000835015
PYMT00000537598
BILL00000892905
READ00000800571
PYMT00000503721
BILL00000840681
READ00000762141
PYMT00000468478
B1LL00000793264
READ00000726582
PYMT00000429973
BILL00000745051
READ00000692366
PYMT00000391391
BILL00000678746
READ00000657838
PYMT00000355847
BILL00000622312
READ00000621479
PYMT00000318420
BILL00000566016
READ00000587196
PYMT00000268319
BILL00000493244
READ00000548324
PYMT00000230300
BILL00000415288
READ00000514401
PYMT00000191090
BILL00000327603
READ00000182612
PYMT00000148384
BILL00000245930
READ00000444394
PYMT00000108487
BILL00000181303
READ00000409074
PYMT00000073097
B1LL00000099316
READ00000371368
PYMT00000033439
B1LL00000016293
READ00000321411
Open
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
History
51 Documents
406 LITCHFIELD AVE WATERLOO IA 50701
Eilers
Last Statement Balance $98.80
Current Balance $98.80
Type
SPECIA
REGULA VOID
METER
PAYMEN
REGULA
METER
PAYMEN
REGULA
METER
PAYMEN
REGULA
METER
PAYMEN
REGULA
METER
PAYMEN
REGULA
METER
PAYMEN
REGULA
METER
PAYMEN
REGULA
METER
PAYMEN
REGULA
METER
PAYMEN
REGULA
METER
PAYMEN
REGULA
METER
PAYMEN
REGULA
METER
PAYMEN
REGULA
METER
PAYMEN
REGULA
METER
PAYMEN
REGULA
METER
PAYMEN
REGULA
METER
PAYMEN
REGULA
METER
Collection Agency Balance $0.00
Connection Consumption
�1A4I1t�1n7� Nak Co.a,(Lc_C 'D
1 WATERLOO -WATER
1 WATERLOO -WATER
1 WATERLOO -WATER
1 WATERLOO -WATER
1 WATERLOO -WATER
1 WATERLOO --WATER
1 WATERLOO -WATER
1 WATERLOO --WATER
1 WATERLOO -WATER
1 WATERLOO -WATER
1 WATERLOO -WATER
1 WATERLOO -WATER
1 WATERLOO -WATER
1 WATERLOO --WATER
1 WATERLOO --WATER
1 WATERLOO -WATER
1 WATERLOO -WATER
L f0.'4i
()LC(
17
19
12
6
4
6
3
8
6
38
26
23
57
26
Amount Running Balance
$98.80 $98.80
$166.21
$144.69 $0.90
$144.69 $144.69
$129.52 $0.00
$120.52 $120.52
$105.62 $0.00
$105,62 $105.62
$86.50 $0.00
$86,50 $86.50
$80.37 $0.00
$80.37 $80.37
$86.24 $0.00
$86.24 $86.24
$112.14 $0.00
$112.14 $112.14
$109.47 $0.00
$109.47 $199.47
$109.47 $0.00
$109.47 $109.47
$104.57 $0.00
$104.57 $104.57
$77,97 $0.00
$77.97 $77.97
$164.47 $0.00
$164.47 $164.47
$142.00 $0.00
$142.00 $142.00
$136.38 $0.00
$136.38 $136.38
$223.82 $0.00
$223.82 $223.82
$86.84 $0.00
$86.84 $86.84
Page 41 of 42
CITY OF WATERLOO
Council Communication
November 18, 2019
City Council Meeting: 11/18/2019
Prepared:
REVIEWERS:
Department Reviewer Action Date
Finance k o by, Nancy Approved lift 2/2,() d 9 ... 5:47 1
Page 42 of 42