HomeMy WebLinkAboutMinutes-01/25/2016January 25, 2016
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty
Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, January 25, 2016. Mayor
Quentin Hart in the Chair. Roll Call: Jacobs, Jones, Schmitt, Lind, Morrissey, Welper,
and Amos.
Moment of Silence.
Pledge, of Allegiance: Mayor.Quentin Hart.
145527 - Welper/Schmitt
that the Agenda, as amended to correct the name with whom the Development
Agreement is with in Resolution No. 8, for the Regular Session on Monday,
January 25, 2016, at 5:30 p.m., be accepted and approved. Voice vote -Ayes:
Seven. Motion carried.
145528 - Welper/Schmitt
that the Minutes, as proposed, for the Regular Session on Monday, January 19,
2016, at 5:30 p.m.,_be accepted and approved. Voice vote -Ayes: Seven. Motion
carried.
CONSENT AGENDA
145529 - Welper/Schmitt
that the following items on the consent agenda be received, placed on file and
approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated
January 25, 2016, in the amount of $4,067,418.54, a copy of which is on
file in the City Clerk's 'office, together with recommendation of approval
of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2016-059.
2. Resolution approving the request of Roberto Castro Aguirre for tax
exemptions on the remodel of a single family home valued at $50,000 for
the property located at "721 Columbia Street and located within the
Consolidated Urban Revitalization Area (CUBA).
Resolution adopted and upon approval by Mayor assigned No. 2016-060.
3. Resolution approving the request of James Humphry Jr. for tax exemptions
on the remodel of a home valued at $29,000 for the property located at 711
Hope Avenue and located within the Consolidated Urban Revitalization Area
(CURA).
Resolution adopted and upon approval by Mayor assigned No. 2016-061.
4. Resolution approving the request of Rooff Development for tax exemptions
on the construction a new single family home valued at $128,000 for
property located at 1019 Vermont Street, and located in the City Limits
Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2016-062.
5. Resolution approving the request of Tracey A. Sherwin for tax exemptions
on the construction a new 'twin home valued at $159,900 for property
located at 4006 Mourning Dove Drive, and located in the City Limits Urban
Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2016-063.
6. Resolution approving the destruction of wage garnishment records prior to -
2005 and payroll items from 2009-2011, including: Payroll Deduction
Registers, Payroll Tax Registers, Payroll_ Timecards, Payroll Pre -Tax
Reports, ACH / Direct Deposit transmission reports, Flex Spending,
Enrollment and Receipts, Deferred Comp Registers, Payroll Quarterly
Returns (941's, State, Unemployment), and W -2's.
Resolution adopted and upon approval by Mayor assigned No. 2016-064.
7. Resolution approving variance request by Roger Yoder to Section 5-2-6 of
the Waterloo Code of Ordinances, Discharging Weapons, to allow Mr. Yoder
January 25, 2016 Page 2
to target practice with a bow and arrow on ,his property located at 3741
Ranchero Road.
Resolution adopted and upon approval by Mayor assigned No. 2016-065.
8. Resolution setting the date of public hearing as February 8, 2016, and
date of bid opening as February 4, 2016, on proposed plans,
specifications, form of contract, estimate of cost, etc. in conjunction
with the US, 218 Video ,Detection Systems - Mitchell Avenue to West 18th
Street project, and instruct the City Clerk to publish said notice.
Resolution adopted and upon approval by Mayor assigned No. 2016-066.
9. Resolution preliminarily approving specifications, bid documents, etc.,
and setting the date of bid opening as February 11, 2016 and the date of
publid'-hearing as February 15, 2016 for Turf Maintenance Equipment, and
instruct City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2016-067.
10. Resolution preliminarily approving plans, specifications, form of
contract, etc. 'and setting date of bid opening as February 18, 2016 and
date` of public hearing as February 22, 2016 for the F.Y. 2016 Flood
Control Gatewell Repairs, Contract No. 895; and instruct City Clerk to
publish notice.
Resolution adopted and upon approval by -Mayor assigned No. 2016-068.
11. Resolution preliminarily approving plans, specifications, form of
contract, etc. and setting date= of bid opening as February 18, 2016 and
date of public hearing as February 22, 2016 for the F.Y. 2016 Midport
Boulevard Extension Phase III, Contract No. 894; and instruct City Clerk
to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2016-069.
12. Resolution setting date of public hearing on the request of Edward Shaw to
purchase vacant land acquired through 657A, generally located it 927
Mullan Avenue for the minimum bid of $3,000, as February 8, 2016, and
instruct City Clerk to publish notice.
Resolutions -adopted and upon approval by Mayor assigned No. 2016-070.
b. Motion to approve the following:
1.
a.
b.
c.
d.
e.
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Eric Thorson;
City Engineer,
American Public
Works Spring
Conference
West Des
Moines, IA
April 6-8,
2016
$464.00
Bryan Foster,
Forestry
Specialist
Shade Tree Short
Course
Ames, IA
February
24-25,
2016
$260.00
Tina Schellhorn-
Electrical
Foreman; Matt
Vlasak-Signal'
Tech Foreman;
Craig Hintzman-
Signal Tech II;
Roger Wooden -
Electrician;
Kelby Haynes -
Electrician;,
Nate Alderman -
Electrician
ARC Flash 7 NPA
70E, Basic
Transformers and
The DOE 2016
Impact
Waterloo, IA
February
10, 2016
$840.00
Mayor Quentin
Hart
Cedar Valley
Coalition
Washington,
D.C.
February
21-24,
2016
$2,070.00
`Officer Erie and
Investigator
Gergen
ILEETA Training
Conference
Rosemont, IL
March 13-
18, 2016
$2,037.00
January 25, 2016
2.
a.
b.
c.
Page 3
Approved Beer, Liquor, and Wine Applications
Name & Address of
Business
Class
New or
Renewal
Expiration
Date
Includes
Sunday _
Casey's General Store
#2866, 51 E. Tower
Park Drive
B Native Wine /
C Beer
Renewal
12/27/2016
X
Grout Museum, 503
South Street
Special C Liquor
w/Outdoor
Services
Renewal
12/14/2016
X
Snowden House, 306
Washington Street
Special C Liquor
Renewal
12/14/2016
X
Roll call vote -Ayes: Seven. Motion carried.
PUBLIC HEARINGS
145530 - Morrissey/Welper
that proof of publication of notice of public hearing on the Parking Lease
Agreement with` Lederman Bios. Property Management Company, LLC located adjacent
to 403-405 Jefferson Street, as published in the Waterloo Courier on January 15,
2016, be received and placed on`file. Voice vote -Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
145531 - Morrissey/Welper
that the hearing be closed and oral and written comments be received and placed
on file. Voice vote -Ayes:, Seven. Motion carried.
145532 - Morrissey/Welper
that "Resolution terminating a parking lease agreement with Agape Rehabilitation
Agency, P.C. D/B/A Agape Therapy originally approved on February 23, 2015 by
Resolution Nb. 2015-132 be adopted. Roll -call vote -Ayes: Seven. Motion
carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-071.
145533 - Morrissey/Welper
that "Resolution approving. a parking lease agreement with Lederman Bros.
Property Management Company, LLC, to, lease eight (8) City owned parking spaces
located adjacent to 403-405 Jefferson Street and for the City to lease 8 parking
spaces owned by Lederman Bros. Property Management Company, LLC located adjacent
to 403-405 Jefferson Street expiring December 31, 2020, and automatically
renewing on ayyear-to-year basis until terminated", be adopted. Roll -call vote -
Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-072.
145534 — Schmitt/Welper
that proof of publication of notice of public hearing on Leisure Services
Chemical Storage Building Project, as published in the Waterloo Courier on
January 12, 2016, be received and placed on file. ' Voice vote -Ayes: Seven.
Motion. carried.
This being the time and place of" public hearing, the Mayor called for written
and,oral objections and there were none:
145535 - Schmitt/Welper
that the hearing be closed. Voice vote -Ayes: Seven. Motion carried.
145536 - Schmitt/Welper
that "Re'solution confirming approval of specifications, bid documents, form of
contract, etc. in' conjunction with Leisure Services Chemical Storage Building
Project", be adopted. Roll -call' vote -Ayes: Seven. Motion carried.
Mr. Lind questioned where funding for this project comes from.
Paul Huting, Leisure Services Director, explained that bond funds will pay for
this project and will be combined with a project to build a sprayer filling
station.
January 25, 2016
Page 4
Michelle Weidner, Chief Financial Officer, explained the funding will come from
the general debt service levy which is funded by property taxes.
Mr. Schmitt questioned which departments would utilize the chemical storage
building and sprayer filling station.
Paul Huting explained that both facilities will be utilized by Parks and
Leisure.
Resolution adopted and upon approval. by Mayor assigned No. 2016-073.
145537 - Schmitt/Welper
that "Resolution
Chemical Storage
Motion carried.
authorizing to proceed in conjunction with Leisure Services
Building Project", be,adopted. Roll -call vote -Ayes: Seven.
Resolution adopted 'and upon approval by Mayor assigned No. 2016-074.
145538'- Schmitt/Welper
Motion, to receive and file and instruct City Clerk to read bids and refer to
Leisure Services for review.
Bidder
Bid Security
Bid' Amount
Woodruff Construction,
o
Waterloo, IA
5%
$ 365,200.00
Matt Construction,
o
Sumner, IA
5%
$ 276,`594.00
Paul Huting, Leisure Services' Director, provided an architect's estimate of
$289,733.00 for the base bid and all alternates which can be opted in or out
depending on city budget.
Voice vote -Ayes: Seven. Motion carried.
RESOLUTIONS
145539 - Lind/Morrissey
that "Resolution in support of the Campbell Baking Co. Building (locally known
as the Wonder Bread Building) to be nominated for the National Register of
Historic Places, located at 325 Commercial Street and authorize Mayor td sign
necessary documents", be adopted. Roll call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon
145540 - Lind/Morrissey.
approval.by Mayor assigned No. 2016=075.
that "Resolution approving three-year -License Fee Agreement with Advanced
Systems, Inc. in the amount. of $12,500 with a three percent annual increase up
to $17,830, for Laserfiche document management software", be adopted. Roll call
vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-076.
145541 - Amos/Schmitt
that "Resolution approving application to the Waterloo Convention and Visitors
Bureau in the amount of $10,000 with a $5,000 match by the City, for SportsPlex
Event Hosting Equipment", be adopted. Roll call vote -Ayes: Seven. Motion
carried. 1
Resolution adopted and upon approval by Mayor assigned No. 2016-077.
145542 - Amos/Schmitt
that "Resolution approving Notice of Intent for NPDES coverage under general
permit to the Iowa Department of, Natural Resources for FY 2016 Midport Boulevard
Extension - Phase III, Contract No. 894 and authorize Mayor to execute said
document",`be adopted. Roll call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval -by Mayor assigned No. 2016-078.
145543 - Morrissey/Welper
January 25, 2016
Page 5
that "Resolution approving Development Agreement with North Crossing, LLC for:
the redevelopment of the Logan Plaza and surrounding land, for the development
of a multi -phased project with over 37,600 sq. ft. of medical, office,
restaurant, and convenience store development, adding $9.5 million in taxable
value to the site, acquiring over 50 acres of development land for future
projects, offering property tax rebates of 10 years at 50%, and $8 million in'
City TIF funds over an 8 -year period, and authorize Mayor to execute said
agreement", be adopted. Roll call vote -Ayes: Six. Abstain: One (Lind) due to
lack of information., Motion carried.
Noel Anderson, Community Planning and Development Director, explained the
development agreement and the proposed project.
David Dryer, 3145 W. 4th Street, questioned if the revenue generated from this
development will cover the expense of the incentive package over 8 years.
Willie Smith, 2260 Ashland Ave., thanked the Maydr and Noel Anderson for
bringing the project forward. He suggested adding a restaurant that would be
open 24 hours a day. He spoke in support of the developer.
Bruce W. Kaiser, 514 E. 2nd Street, questioned what guarantee the City has that
the developer will do the project as submitted.
Mayor Hart explained that the' development agreement will govern the project and
the developer is from Waterloo and has other projects in the community.
Eric Johnson, Beecher Law Firm, Attorney for Ben Stroh, explained the developer
has been working on the project for months. ,The project is a gray or brown field
area and needs help. It has potential. He explained the incentives will not be
given until the terms of the development agreement are met.
Mr. Schmitt questioned if the discussions between the medical offices,
convenience store, and restaurants have been consummated. He noted the developer
is making a personal guarantee.
Mr. Johnson responded that they are not but the developer is willing to take the
risk as he feels the agreements will come through.
Mr. Jacobs spoke in support of the development. He questioned how additional
-projects within the TIF district will be funded. He questioned if a frontage
road will be put in place.
Noel Anderson, Community Development Director, reported that some of the
existing projects are nearing the end of their rebate and the city should be
seeing some tax income from that area. There is hope that smaller projects will
occur in the area which will require minimal cash investment by the city. He
explained there is some discussion taking place regarding the possibility of a
frontage road.
Mr. Lind asked for clarification that the developer is demolishing the existing
building and will also be responsible for the infrastructure for the project.
Mr. Johnson clarified that the developer is taking on the demolition himself.
Willie Smith; 2260 Ashland Ave., encouraged all of the council to drive out 'and
take a look at that area.
Noel Anderson explained the $8 .million would pay for the entire land purchase
plus demolition 'and infrastructure costs for that area.
Mr. Lind questioned if the costs will ultimately be broken down so the public
can clearly see where the monies are going.
Mr. Johnson explained the goal is that less than $6 million will be used for
property acquisition and will be fronted by the developer, Mr. Stroh. The
demolition -costs will .,be roughly a half a million dollars or greater and the
carrying costs on this at 5% will be over a million dollars which Mr. Stroh will
pay over a' period; of 8 years. He went on to say that this investment is no
windfall for Mr. Stroh.
Mayor Hart added that a large portion of the Menard's property will come back to
the city as development property as well,.
Mr. Lind questioned if the medical offices would pay property taxes if the
hospital owns them.
Mr. Johnson explained that the development agreement requires that all included
property is subject to property taxes.
January 25, 2016 Page 6
Mr. Lind asked for clarification on the City's investment and what is being
developed.
Noel Anderson reminded council that, along with what's being developed, the city
is getting a large portion of land back to use with other projects. He stated
that as a result of this development agreement, the city has been able to create
some short term projects along with the potential for longterm projects.
Mr. Morrissey spoke in support of the project.
Mr. Schmitt spoke in support of the project. He questioned who CHMA Holdings was
and if "they were the owners of the bank. He questioned the amount currently
coming out of this TIF district and how that ;will affect future projects in this
area.
Noel Anderson, Community Planning and Development Director, stated that he was
not familiar with CHMA Holdings. He went on to say that funds would_be available
for future projects in this area.
Mr. Schmitt questioned if Mr. Stroh's personal financial, guarantee was vetted.
Mr. °Johnson spoke for Mr. Stroh's tenure and reputation as a businessman
Waterloo.
Mr. Hart expressed appreciation for the great questions being asked by council
and expressed his desire to move forward with this item.
Mr. Schmitt asked for -clarification the agreement.
Noel Anderson explained the °agreement and the willingness of the developer to
work with the city.
Mr. Morrissey questioned why the item does not require three readings -
Suzy Schares, CityJClerk, explained the three readings are not required because
the city is not. selling property. "
Resolution adopted and upon approval by Mayor assigned No. 2016-079.
ORAL PRESENTATIONS
Dave Nagle, Attorney, spoke regarding the Sunnyside South litigation.
Leah Morrison, 2210 Falls Ave., suggested having a transcriptionist to for
police interviews and changing the way non -emergency 911 calls are handled.
Bruce W. Kaiser, 514 ,E 2nd Street, asked that snow be removed at curb cuts for
safety issues in a timely fashion.
Willie Mae Wright; 327 Almond Street, thanked the Council and the Developer for
the new project at Logan Plaza.
David Goodson, 226 Camel Ave., congratulated the Mayor and asked that the
students he brought be' allowed to take a picture with the Mayor.
Jim ,Chapman, 224 Bertch, expressed concern with the population growth. and
congratulated the Council on the project at the ,north.
John Sherban, 1715 Robin Rd., expressed concern with the,traffic' signals at
Ansborough and Downing. He believes it is the same on Mitchell and Franklin
Streets.
145544 - Welper/Morrissey
that the above oral comments be received and placed>on,file. Voice vote -Ayes:
Seven. Motion carried.
ADJOURNMENT
,145545 - Welper/Morrissey
that the Council adjourn at 6:36 p.m. Voice vote -Ayes: Seven. Motion carried.
Suzy Shares, CMC
City erk/Human Resource Director