HomeMy WebLinkAboutMinutes-3/30/2015FINANCE COMMITTEE
March 30, 2015
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Cole, Schmitt, and Jones.
Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Schmitt, seconded by Jones that the Minutes of March 16, 2015, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Schmitt seconded by Jones that the request for the following travel requests, be
approved.
Travel Requests
Dept.
Amount + Est. S/H
Expenditure
Building
Maintenance
Amount
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
not to
Exceed
Four (4) Waterloo Police
CTK Interview and
Waterloo, IA
4/27/15 -
$975.00
Officers
Interrogation School
4/29/15
Jeff Siebel, Property Safety
ICC Technology Exam -
Coralville, IA
4/28/15
$116.00
Inspector
Fire Marshall
OR 5/4/15
Mark Boesen, Mgr of
IAHO Spring
Waterloo, IA
4/8/15 -
$600.00
Rehabilitation Svcs, Jon
Conference
4/10/15
Martin and Matt Chesmore,
Rehabilitation/Relocation
Specialists
Two (2) Racine Police
Community Oriented
Waterloo, IA
4/21/15
$361.00
Officers
Policing Program
Tim Moyer, Chief
Annual IAEI Chapter
Ames, IA
4/8/15 -
$500.00
Electrical Inspector and
Meeting
4/10/15
Dan Youngblood
Michelle Weidner, Chief
Iowa League of Cities
Des Moines,
4/10/15 -
$290.00
Financial Officer
Leadership Summit
IA
4/11/15
Workshop
Ayes: Three. Item 1: Ayes: Two. Nays: One (Schmitt). Motion carried.
Mr. Schmitt questioned if the travel requests for the police department are for certification.
Dan Trelka, Director of Safety Services, explained that the interview and interrogation training is
not for certification but it is a necessary skill. The Community Oriented Policing Program is a
program that has been successful in other areas and the Racine Police Officers will come to
Waterloo to educate Council and staff on the program.
Moved by Schmitt, seconded by Jones that refund request by Laura Meyers, Estate Executor,
236 Hillside Ave., in the amount of $54.00 for garbage fees paid on vacant home after mother
passed away. be approved. Ayes: Three. Motion carried.
Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Building
Maintenance
$7,524.00
Spring & Fall cleanup; monthly maintenance for
Waterloo Public Library.
Finance Committee
March 30, 2015
Page 2
Building
Maintenance
$2,510.00
Spring & Fall clean up; monthly maintenance for
Five Sullivan Brothers Convention Center.
Cultural and Arts
$1,400.00
Advertising - Fiesta de Mayo Festival March 30 -May
2, 2015.
Cultural and Arts
$1,709.25
Purchase of an Ariens 28" Professional Series snow
thrower.
Human Rights
$5,000.00
Sponsorship of the BPA Program at West High.
Leisure Services
NTE $16,000.00
Architectural services for FY2015 Chemical Storage
Building.
Leisure Services
$1,140.00
Repairs to fire extinguishers.
Leisure Services
$5,713.20
12 Picnic tables to be used for events in the
downtown area.
Leisure Services
$2,886.00
Golf course supplies from Standard Golf'.
Leisure Services
$7,000.00
Replacement doors and hardware for 15 park
restrooms.
Leisure Services
$9,306.00
Chemicals and fertilizers for turf management at city
parks, right-of-ways, and ball diamonds.
MIS
$5,571.00
McAfee end-point anti-virus software renewal for all
city computers.
Planning
$12,700.00
Complete Phase I Environmental Site Assessment
reports and a combined technical memo outlining
groundwater levels for Airport Area Industrial Park
Environmental Work.
Planning
$1,150.00
Asbestos survey services for 1823 & 1827 Black
Hawk Street.
Sanitation
$25,000
Replacement garbage carts.
Sewer
$5,382.81 +
$420.00 S/H
Replacement Sampler for Lagoon Effluent.
Sewer
$3,342.00 +
$300.00 S/H
Pump repair parts for Cattle Congress Sanitary lift
Station #1 Pump.
Street
$14,481.50
Replacement and reconditioning of upper and lower
frame pivot assembly on 544J Loader.
Traffic
Operations
$13,000.00
3 -Decorative Poles and 15 -Fixtures.
Traffic
Operations
$7,000.00
Traffic Safety Awareness Project (Drive Safe Cedar
Valley).
Waterloo Fire
Rescue
$2,380.00
Annual support renewal for our FIREHOUSE
software.
Ayes: Three. Motion carried.
Mr. Schmitt questioned if the Center for the Arts has its own snow blower and if Leisure
Services has its own at Young Arena.
Kent Shankle, Center for the Arts Director, explained that this replaces a 15 -year old piece of
equipment that is used to clear the back walks.
Mr. Schmitt questioned if the calibration of the sanitation trucks are checked to see if the arms
are causing the damage to the carts.
Mark Rice, Public Works Director, reported that the arms are checked on a monthly basis. We
are also checking into different brands of carts.
Moved by Cole, seconded by Schmitt that the project budget for the Plant Some Shade #14
project, funded with a grant from the Iowa Department of Natural Resources in the amount of
$6,238 and by the sale of trees in the estimated amount of $6,000 be received, placed on file and
approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
Finance Committee
March 30, 2015
Page 3
Moved by Cole, seconded by Schmitt that the use of carryover cash restricted for Tri -County
forfeiture expenditures in the amount of $15,000. be received, placed on file and approved and
forwarded to the full council for approval. Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable
Invoice Report, dated March 30, 2015, in the amount of $3,491,529.77, be received, placed on
file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Cole, seconded by Jones that the
meeting be adjourned at 5:22 p.m. Ayes: Three. Motion carried.
Suzy Sc ares, CMC
City Clerk/Human Resource Director