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HomeMy WebLinkAboutMinutes-04/13/2015FINANCE COMMITTEE April 13, 2015 5:10 p.m. Harold E. Getty Council Chambers Members present: Cole, Schmitt, and Jones. Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Motion carried. Three. Moved by Schmitt, seconded by Cole that the Minutes of April 6, 2015, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt seconded by Jones that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Mark Boesen, Manager of Rehabilitation Services and Jon Martin, Rehabilitation/Relocation Specialist 8 -hour Lead Abatement Refresher Training Waterloo, Iowa 06/02/2015 $350.00 Jason Hernandez, Medical Officer Iowa Critical Care Paramedic Course Waterloo, Iowa 4/13/15 - 4/20/15 $645.00 Ayes: Three. Motion carried. Mr. Schmitt questioned if the training is for certification. Dan Trelka, Director of Safety Services, explained that it is an additional certification for the paramedics. Michelle Weidner, Chief Financial Officers, confirmed that Training is for required certification. Moved by Jones, seconded by Schmitt that the request for the expend over $1,000.00, be approved. the Community Development following pre -authorizations to Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building Maintenance $9,563.25 Caulking of concrete sidewalk & expansion joints outside of Five Sullivan Brothers Convention Center (this is a continuation of last year). Leisure Services $3,250.00 Annual software service/maintenance agreement with Maximum Solutions. Leisure Services $1,261.45 Plumbing fixtures for new tennis center building. Leisure Services $2,797.00 + $250.00 S/H Replacement decking for skate park. Leisure Services NTE $2,000.00 Additional jerseys and caps for youth baseball and softball programs. Police $1,800.00 Renewal of Internet Evidence Finder software license and purchase a Mobile Artifacts module and software maintenance support. Police $4,028.00 Removal of windows and overhead door of property building and replace with block, repair wall to the Finance Committee April 13, 2015 Page 2 Ayes: Three. Property Evidence building repair: Ayes — Two. Nays: One (Schmitt). Motion carried. Mr. Schmitt questioned the repair to the property evidence building and confirmed the location of the building. Moved by Cole, seconded by Jones to approve the project budget amendment to return the loan reserve funds to HUD for the Section 108 loan program in the amount of $517,472 as submitted by the Finance Department. Ayes: Three. Motion carried. Michelle Weidner, Chief Financial Officer, explained the situation. Moved by Cole, seconded by Jones to approve the project budget for the Multi -Family Round 6 Grand Crossing project funded with a federal grant in the amount of $3,711,224 as submitted by Community Development. Ayes: Three. Motion carried. Mr. Lind questioned if the salary amendments will carry to the block grant. Michelle Weidner, Chief Financial Officer, explained that the amount will be removed from the CDBG grant. Moved by Cole, seconded by Jones to approve a budget amendment to increase the amount of general obligation bond funds expected to be spent by June 30, 2015 in the amount of $2,500,000 submitted by the Finance Department. Ayes: Three. Motion carried. Mr. Lind questioned what the amendment was for. Michelle Weidner, Chief Financial Officer, explained that the project was not completed in FY2014 and needs to be moved to FY2015. Moved by Cole, seconded by Jones to approve budget amendment to use cash balances in the Waterloo Police Department Forfeitures in the amount of $10,000 and cash balances for Tri - County Drug Task Force in the amount of $10,000 submitted by the Police Department. Ayes: Three. Motion carried. Mr. Schmitt questioned how this could be funded yet there was not enough to fund the neighborhood patrol. Dan Trelka, Director of Safety Services, explained that the use of these forfeiture funds comes with a set of very specific funding rules by which the city must abide. He indicated that not all services would qualify for this type of funding. Moved by Cole, seconded by Jones to approve the project budget for the IDOT Air Service Development grant, funded by the IDOT in the amount of $28,000 and funded by the airport operating budget $7,000 as submitted by the Airport. Ayes: Three. Motion carried. Moved by Cole, seconded by Jones that Bills Payment, as contained in Accounts Payable Invoice Report, dated April 13, 2015, in the amount of $1,220,053.46 be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Cole, seconded by Jones that the meeting be adjourned at 5:19 p.m. Ayes: Three. Motion carried. rear of building that has cracks in mortar. Traffic Operations $1,187.73 Replace copper water service from pavement box - 30 ft. on Mitchell Ave. Waterloo Fire Rescue $1,620.00 Bi -Annual Cardio/Pulmonary Examinations. Ayes: Three. Property Evidence building repair: Ayes — Two. Nays: One (Schmitt). Motion carried. Mr. Schmitt questioned the repair to the property evidence building and confirmed the location of the building. Moved by Cole, seconded by Jones to approve the project budget amendment to return the loan reserve funds to HUD for the Section 108 loan program in the amount of $517,472 as submitted by the Finance Department. Ayes: Three. Motion carried. Michelle Weidner, Chief Financial Officer, explained the situation. Moved by Cole, seconded by Jones to approve the project budget for the Multi -Family Round 6 Grand Crossing project funded with a federal grant in the amount of $3,711,224 as submitted by Community Development. Ayes: Three. Motion carried. Mr. Lind questioned if the salary amendments will carry to the block grant. Michelle Weidner, Chief Financial Officer, explained that the amount will be removed from the CDBG grant. Moved by Cole, seconded by Jones to approve a budget amendment to increase the amount of general obligation bond funds expected to be spent by June 30, 2015 in the amount of $2,500,000 submitted by the Finance Department. Ayes: Three. Motion carried. Mr. Lind questioned what the amendment was for. Michelle Weidner, Chief Financial Officer, explained that the project was not completed in FY2014 and needs to be moved to FY2015. Moved by Cole, seconded by Jones to approve budget amendment to use cash balances in the Waterloo Police Department Forfeitures in the amount of $10,000 and cash balances for Tri - County Drug Task Force in the amount of $10,000 submitted by the Police Department. Ayes: Three. Motion carried. Mr. Schmitt questioned how this could be funded yet there was not enough to fund the neighborhood patrol. Dan Trelka, Director of Safety Services, explained that the use of these forfeiture funds comes with a set of very specific funding rules by which the city must abide. He indicated that not all services would qualify for this type of funding. Moved by Cole, seconded by Jones to approve the project budget for the IDOT Air Service Development grant, funded by the IDOT in the amount of $28,000 and funded by the airport operating budget $7,000 as submitted by the Airport. Ayes: Three. Motion carried. Moved by Cole, seconded by Jones that Bills Payment, as contained in Accounts Payable Invoice Report, dated April 13, 2015, in the amount of $1,220,053.46 be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Cole, seconded by Jones that the meeting be adjourned at 5:19 p.m. Ayes: Three. Motion carried. Finance Committee April 13, 2015 Page 3 Suzy S ares, CMC City Clerk/Human Resource Director