HomeMy WebLinkAboutMinutes-04/06/2015FINANCE COMMITTEE
April 6, 2015
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Schmitt, Welper, and Jones. Cole,
Moved by Welper, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Welper, seconded by Jones that the Minutes of March 30, 2015, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Welper, seconded by Jones that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Mayor Buck Clark
Mayor's Volunteer
Awards Luncheon;
Mayors' Top Teen
Awards Reception
Waterloo, IA
4/21/2015
$600.00
Investigator Hesse
Investigative strategies
for Child Abduction
Cases
Des Moines,
IA
5/18/15 -
5/21/15
$575.00
Ayes: Three. Item #2. Ayes: Two. Nays: One (Schmitt). Motion carried.
Mr. Schmitt questioned if item #2 was for certification.
Captain Joe Leibold explained that it is grant reimbursable by the state and it helps maintain vital
contacts for the city should a child go missing.
Moved by Welper, seconded by Jones that the recommendation to award bid to Bill Colwell Ford
for one (1) 2015 Cargo Van for Traffic Operations Department be approved. Ayes: Three.
Motion carried.
Moved by Jones, seconded by Welper that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Building
Maintenance
(Amended)
$4,952.88 +
$392.00 S/H
Increase in approval needed for an additional $142.
(Previously approved for $250.00)
Building
Maintenance
$14,600.00
Painting 2nd floor and stairs of Library.
Building
Maintenance
$20,000.00
New alarm panel for Young Arena.
Building
Maintenance
$7,051.70
LED lighting for Police Evidence Room & City Hall
basement.
Clerk's Office
$8,600.00
New World Standard software license and interface
installation fee for document management system.
Leisure Services
$54,157.00
Chemicals and fertilizers for turf management at the
golf courses.
Leisure Services
$6,997.50
To replace worn center dock at the boathouse.
Finance Committee
April 6, 2015
Page 2
Leisure Services
$2,285.30
An assortment of additional weight equipment to
support additional members and increased class sizes
for group exercise classes. This is an amended
request.
Leisure Services
$9,000.00
Services related to Harold Getty Lake Trail REAP
project, including wetland delineation, ramp profile
design, permit applications, coordination with US
Army Corps of Engineers.
Traffic
$11,040.00 +
Controller Cabinet.
Operations
$200.00 S/H
Traffic
$9,633.00 +
Hybrid Signal Equipment.
Operations
$200.00 S/H
Traffic
$5,565.88 +
Valmont Combination Mast Arm Pole with 15
Operations
$150.00 S/H
Luminaire Arm.
Traffic
$4,106.38
2 - Elite Roadway Light Pole with 8 ft. arm.
Operations
Traffic
$2,771.00 + $25.00
Phase selector, Opticom multimode M764-4CH.
Operations
S/H
Traffic
$4,281.24
12 - 1 3/4" x 60" Fully galvanized anchor bolts &
Operations
hardware.
Traffic
NTE $2,000.00
Two directional bores - set-up and materials.
Operations
Ayes: Three. Motion carried.
Mr. Schmitt questioned the New World Software and the Leisure services requests.
Suzy Schares, City Clerk, explained this is the new interface for the document management
system recently purchased by the city.
Moved by Schmitt, seconded by Welper that the project budget for the FY15 IDOT Vertical
Infrastructure grant in the amount of $101,032 for various airport project improvements as
submitted by the Airport be approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Welper that the project budget amendment for the Cedar Valley
SportsPlex construction project to record construction sales tax refund revenue to be received by
the City and remitted to the Waterloo Development Corporation to be applied to the Cedar
Valley SportsPlex mortgage in the amount of $633,800 as submitted by the Finance Department
be approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Welper that the project budget amendment for the EEOC
contract to use cash received in the prior fiscal year for operating expenses paid curing the
current fiscal year in the amount of $10,300 as submitted by the Human Rights department.be
approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Welper that Bills Payment, as contained in Accounts Payable
Invoice Report, dated April 6, 2015, in the amount of $3,081,706.50, be received, placed on file
and approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Welper, seconded by Jones that
the meeting be adjourned at 5:19 p.m. Ayes: Three. Motion carried.
Suzy Sc ares, CMC
City Clerk/Human Resource Director