HomeMy WebLinkAboutMinutes-06/08/2015FINANCE COMMITTEE
June 8, 2015
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Cole, Schmitt, and Jones.
Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Schmitt, seconded by Jones that the Minutes of June 1, 2015, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Jones that the request for the following travel requests, be
approved.
Travel Requests
Dept.
Amount + Est. S/H
Expenditure
Building
Maintenance
Amount
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
not to
$6,030.00 +
$135.00 S/H
3000 Crystal Cap Storm Drain Markers and 1500
adhesive pads.
Engineering
$1,500.70 + $25.00
S/H
Exceed
Kelley Felchle, Deputy
Municipal Professionals
Ames, Iowa
7/20/2015
$1,120.53
City Clerk
Institute 2015
$4,400.00
-
Leisure Services
NTE $6,000.00
Approximately 150 tons of USGA #2 premium top
dressing sand for the golf courses. This includes
green tinted bag sand for repairs on greens.
Planning
7/24/2015
Appraisal for portion of West San Marnan Drive
right-of-way.
Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Jones that the refund request by Robert Harken, owner of 408
Ivanhoe Road, in the amount of $126.00 for over payment due to an erroneous charge for a
second yard waste can, be approved. Ayes: Three. Motion carried.
Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Building
Maintenance
$8,595.00
Installation, operation and support of Ticketing
System (VATS) for Parking Ramps - this is a yearly
licensing agreement with VATS.
City Clerk's
Office
$1,198.00
Martin Yale 1711 paper folder to replace current
machine that is broken.
Engineering
$6,030.00 +
$135.00 S/H
3000 Crystal Cap Storm Drain Markers and 1500
adhesive pads.
Engineering
$1,500.70 + $25.00
S/H
A new range pole, prism and bracket for the survey
crew.
Finance
$2,500.00
Credit card payment processing software and related
consultant travel expenses.
Human Rights
$1,056.55
Jeffrey Schott from the Institute of Public Affairs.
Leisure Services
$4,400.00
Pool vacuum for Gates Pool.
Leisure Services
NTE $6,000.00
Approximately 150 tons of USGA #2 premium top
dressing sand for the golf courses. This includes
green tinted bag sand for repairs on greens.
Planning
$1,500.00
Appraisal for portion of West San Marnan Drive
right-of-way.
Sewer
$16,898.00
Moyno replacement Pump for #1 Mesophilic Feed
pump.
Sewer
$1,820.40
Uniforms for twenty one personnel in Waste
Finance Committee
June 8, 2015
Page 2
Michelle Weidner, Chief Financial Officer, explained that the credit card fee is to have an
integrated software program with New World Systems to allow several offices to accept credit
cards.
Ayes: Three. Motion carried. Human Rights travel request for Jeff Schott: Ayes: Two. Nays:
One (Schmitt). Motion carried.
Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable
Invoice Report, dated June 8, 2015, in the amount of $1,444,991.90, be received, placed on file
and approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Schmitt, seconded by Jones that
the meeting be adjourned at 5:17 p.m. Ayes: Three. Motion carried.
Suzy S . ares, CMC
City Cl rk/Human Resource Director
Management Services department.
Traffic
Operations
$11,349.30
(1) Noyes OTDR (Optical Time Domain
Reflectometer), (1) Noyes Optical Fiber Identifier
and (2) Fiber Rings.
Waterloo Fire
Rescue
$2,034 + $100 S/H
(2) MSA Rescue Air I for Engine 305 and Engine
304.
Michelle Weidner, Chief Financial Officer, explained that the credit card fee is to have an
integrated software program with New World Systems to allow several offices to accept credit
cards.
Ayes: Three. Motion carried. Human Rights travel request for Jeff Schott: Ayes: Two. Nays:
One (Schmitt). Motion carried.
Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable
Invoice Report, dated June 8, 2015, in the amount of $1,444,991.90, be received, placed on file
and approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Schmitt, seconded by Jones that
the meeting be adjourned at 5:17 p.m. Ayes: Three. Motion carried.
Suzy S . ares, CMC
City Cl rk/Human Resource Director