HomeMy WebLinkAboutMinutes-08/17/2015FINANCE COMMITTEE
August 17, 2015
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Cole, Schmitt, and Jones.
Moved by Schmitt seconded by Jones that the Agenda, as amended by adding Councilman
Morrissey to item one, be approved. Ayes: Three. Motion carried.
Moved by Schmitt seconded by Jones that the Minutes of August 10, 2015, as proposed, be
approved. Ayes: Three Motion carried.
Moved by Schmitt seconded by Jones that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Councilmen Welper, Jones,
and Morrissey and Mayor
Pro -Tem Hart
Iowa League of Cities
Annual Conference
Cedar Rapids,
IA '
September
23-25,
2015
$780.00
Eric Thorson, City
Engineer
Iowa League of Cities
Annual Conference .
Cedar Rapids,
IA
September
23-25,
2015
$206.00
Mayor Clark
EPA Meeting and Iowa
League of Cities Board
Meeting
Des Moines,
IA
August
26-27,
2015
$200.00
Mr. Schmitt questioned Councilmembers attending the conference.
Ms. Cole explained the conference is open to municipal employees and elected,officials across
the stateand provides valuable education to Councilmembers and City employees on a variety of
topics pertaining to local government.
Suzy Schares, City Clerk, explained that several sessions pertain specifically to Councilmembers
and the City of Waterloo will'receive an award.
Mr. Schmitt expressed opposition to' Councilmembers attending the conference.
Item. 1. Ayes: Two. Nays: One (Schmitt). Items 2-3. Ayes: Three. Motion carried.
Moved by Jones seconded by Schmitt that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
P
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Airport
$2,658.01
Repairs to terminal chiller.
Clerk and
Engineering
Offices
$19,988.00
Expenditure: (2) Ricoh MPC6003 Color Digital
Copiers ($9,495 Clerks / $10,095 Engineering) plus
(2) Smart Operation Panels at $131 each and (2)
External Keyboards & Brackets at $68 each
Fire Department
$10,000.00
Office furnishings for medical offices.
Sewer
Department
$8,029.44 +'
$482.00 S/H
Replacement samplers for Easton and satellite
influent sampling.
Finance Committee
August 17, 2015
Page 2
Mr. Schmitt, asked for more information on the Fire Department pre -authorization.
Dan Trelka, Director of Safety Services, explained that office furniture is falling apart and needs
to be replaced.
Mr. Jones questioned the need for two copiers.
Suzy Schares, City Clerk, explained that some records require permanent retention on paper and
the price difference between a color copier and black and white copier was minimal and provides
a cheaper way to print in color. This order will replace a copier on the first floor and one on the
second floor. Both copiers are needed due to confidentiality, work load, and efficiency.
Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt that the budget amendment to use general fund balance in
the amount of $40,000 for property acquisitions (Ansborough 'and Upton) as' 'submitted by
Planning, be approved: Ayes: Three. Motion carried.
Mr. Schmitt asked for an overview of the budget amendment.
Noel Anderson, Planning Programming , and Development Director, explained that the
amendment allows for the purchase of property as was discussed in executive session.
Moved by Cole, seconded by Schmitt that -the project budget for the Traffic Communications
Infrastructure—UPN Fiber Options project funded with a payment from UPN in the amount of
$22,500 as submitted. by Traffic Operations, be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable
Invoice Report, dated August,17, 2015, in the amount of $1,040,149.83 be received, placed on
file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Cole seconded by Jones that the
meeting be adjourned at 5:20 p.m. Ayes: Three. Motion carried.
Suzy Scha es, CMC
City Clerk/Human Resource Director
FINANCE COMMITTEE
August 24, 2015
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Cole, Jones, Schmitt(arrived after roll call).
Moved by Cole, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Two.
`Motion carried.
Moved by Cole, seconded by Jones that the Minutes of August 17, 2015, as proposed, be
approved. Ayes: Two. Motion carried.
Moved by Schmitt, seconded by Jones that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Abraham Funchess,
Executive Director; Ron
Wood, Commission Chair;
Cheryl Faries, Vice Chair;
Bennie Spain,
Commissioner
IAOHRA Conference
Birmingham,
AL
September
26 -
October 1,
2015
$10,572.40
Cheryl Huddleston,
Human Resources
Manager
Iowa Employment
Conference—Fit for
Duty
Altoona, IA
October
27, 2015
$230.00
Keith Kaspari, Airport
Director; Rusty Zey,
'Randy Shepard, Troy
Deeds, and Chris Preston,
Maintenance Employees
Live Aircraft Fire—Hot
Burn Training (Provided
by the University of
Missouri)
Dubuque
Regional
Airport
September
23-24,
2015
Up to
$1,600.00
Ms. Cole questioned if the IAOHRAls grant funded.
Mr. Schmitt questioned if those grant funds can be used for travel.
Abraham Funchess, explained that there is partnership funding from HUD that can be used for
this travel. The funds can be used for outreach as well.
Item 1. Ayes: Two. Nays: One (Schmitt). Item 2 & 3. Ayes: Three. Motion carried.
Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre-Authori2ations.to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Airport
$2,000.00
General repairs on the Airport Sedan driven by the
Airport Director for day-to-day use.
Airport
$3,850.00
Two pallets (or 3,000 lbs.) of CRAFTCO joint
(pavement) sealant. Request includes two-day rental
of tar kettle.
Building
Maintenance
$3,942.00
Pay station for parking ramp at W. 5th Street and
Commercial Street.
Central Garage
$2,750.00
Annual fire pump test on 10 apparatus.
Finance Committee
August 24, 2015
Page 2
Central Garage -
$8,375.00
Transmission—Dump Truck B09
Central Garage
$4,659.61
Turbocharger—Ambulance 338
Engineering
$1,524.00
Mobile Connect and Mobile License Maintenance
renewal for the PAVEPLUS View and Map Director
ARC GIS Software.
Engineering
$1,100.00
One pallet of Pine Hall Brick, English Edge Autumn,
plus pallet rental.
Finance
$15,552.00
Advance payment of 50% of the hotel/motel
partnership grant funds awarded to the Grout
Museum by the CVB.
Human
Resources
NTE $20,000
Biometric/Wellness Screening.
Leisure Services
$1,303.14
Membership cards for the Cedar Valley SportsPlex.
Leisure Services
$11,500.00
Engineering and design services for FY2016 Leisure
Services roof replacement.
Leisure Services
$2,000.00
Scorecards for the golf course. Scorecards for the golf
course. Scorecards for the golf course.
Planning
$2,325.00
Demo of foundations.
Police
$3,800.00
Two (2) Bee III Dual Antenna Radar Units for squad,
car.
Police
$22,000.00
Twenty-four (24) Dell desk top computers, monitors
and sound bars
Police
$90,000
Upgrading the video server and purchase of up to 150
body cameras for L3 Communications.
Police
$5,600.00
Partnering with Hawkeye Community College to
hold two 1 day classes on Arresting Communication
for Waterloo Police Department.
Sanitation
$1,200.00
Removal of hazardous trees per court order.
Mr. Schmitt questioned if the building maintenance fee was for the parking ramp.
Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt that the budget amendment to use grant funds not spent
during prior years in the amount of $50,000 for additional residential"rehabilitation, as submitted
by the Community Development Department, be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt that the project budget amendment for the Police Canine
project funded with donations received to purchase a new police canine in the amount of
$10,000, as submitted by the Police Department, be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt that the budget amendment to use federal Fair Housing
Partnership cash carryover balance of $45,395.35, as submitted by the Human Rights
Department, be'approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt that the project budget for the Rehabilitation of Taxiway
A East and Crack Seal Runway 12/30 project, in the total amount of $1,065,265.50, funded with
a federal grant and passenger facility charges, as submitted by the Airport, be approved. Ayes:
Three. Motion carried.
Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable
Invoice Report; dated August 24, 2015; in the amount of $4,893,039.07, be received, placed on
file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Cole, seconded by Jones that the
meeting be adjourned at 5:20 p.m. Ayes: Three. Motion carried.
Finance Committee
August 24, 2015
Page 3
Suzy Sch4res, CMC
City Clerk/Human Resource Director
FINANCE COMMITTEE
September 14;2015
5:10 p.m.
Harold E. Getty Council Chambers
Members present'. Cole, Schmitt, and Jones.
Moved by Schmitt seconded by Jones that the Agenda, as proposed, be approved. Voice vote—
Ayes:
ote—Ayes:. Three. Motion carried.
Moved by Schmitt seconded by Jones that the Minutes of September 8, 2015, as proposed, be
approved. Voice vote—Ayes:. Three. Motion carried.
Moved by Schmittseconded by Jones that the request for the following travel requests, be
approved.
Travel Requests
Dept..
Amount + Est. S/H
Expenditure
Leisure Services
Amount
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
not to
$1,240.00
Replacement of AED Pads.
Exceed
Brian Baker, Chief HVAC
IOWACE 2015
Urbandale, IA
10/22/15 -
$140.00
Inspector
Conference
10/23/15
Roll call vote—Ayes: Three. Motion carried.
Moved by Schmitt seconded by Jones that the refund request by Sandy Stocks, owner of 137
Mohawk Street, in the amount of $108.00 for over payment due to an erroneous charge for a
yard waste can, be approved. Voice vote—Ayes: Three. Motion carried.
Moved by Jones seconded by Schmitt that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept..
Amount + Est. S/H
Expenditure
Leisure Services
$3,870.00
Forty-three (43) I-GLO 2x2 LED Fixtures for Young
Arena's Concourse Area.
Leisure Services
$3,315.00
Tee shirts for participants in the Mayor's Fun Run.
Safety Committee
$1,240.00
Replacement of AED Pads.
Ms. Cole noted the AED Pads are required by OSHA.
Roll call vote—Ayes: Three. Motion carried.
Moved by Cole seconded by Jones that Bills Payment, as contained in Accounts Payable Invoice
Report, dated September 14, 2015, in the amount of $3,130,352.37 be received, placed on file
and approved and forwarded to the full council for approval. Voice vote—Ayes: Three. Motion
carried.
With no further business before the committee, it was moved by Schmitt seconded by Jones that
the meeting be adjourned at 5:23 p.m. Voice vote—Ayes: Three. Motion carried.
Suzy Sch. res, CMC
City Clerk/Human Resource Director