HomeMy WebLinkAboutMinutes-10/19/2015FINANCE COMMITTEE
October 19, 2015
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Cole, Schmitt, and Jones.
Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Schmitt, seconded by Jones that the Minutes of October 12, 2015, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Jones that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Kent Shankle, Director
Return exhibitions
New Haven,
CT
November
6-7, 2015
$2,210.00
Officers Erie, Lippert and
Oelmann
Defensive Tactics
Recertification School
Johnston, IA
November
4, 2015
$345.00
P.O.'s Lindaman, Oliver
and Harrington
Graffiti Deciphering and
Interdiction
West Des
Moines, IA
November
13, 2015
$220.00
P.O. Brownell
K-9 Tracking
Maintenance Training
Denver, IN
November
8-13,
2015
$1,188.00
Items. 1 &2. Ayes: Three. Items. 3 & 4 Ayes: Two. Nays: One (Schmitt). Motion carried.
Mr. Schmitt if items three and four are for certifications or continuing education.
Mayor Clark explained that four is for ongoing training and a certificate is not attainable.
Mr. Lind questioned if a volunteer could transport the art for a lesser cost.
Kent Shankle, Culture and Arts Director, explained that having a volunteer transport the art
would violate a condition of the loan agreement, which stipulates that the art is handled by a
professional.
Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept. .
Amount + Est. S/H
Expenditure
Human
Resources
$15,000.00
Executive recruitment services, to recruit and hire a
Waste Management Services Director/Engineer.
Leisure Services
$16,495.00
•
Labor and materials for sidewalk and, golf cart pad
installation and replacement at Gates Park Golf
Course Pro Shop.
Leisure Services
$6,072.00
Repairs to John Deere 2955 park maintenance unit
#437.
Leisure Services
$1,815.02 + $60
S/H
Roofing materials to replace existing asphalt shingles
on Leisure Services office.
Leisure Services
$5,200.00 + $300
S/H
(16) Credit Card / Debit Card terminals and (1) POS
System.
Finance Committee
October 19, 2015
Page 2
Planning
`$2,100.00
Phase I Environmental Site Assessment - South
Waterloo Business Park.
Planning
$1,400.00
Appraisal for four parcels of land near the airport.
Sewer
$8,595.00
+ $300
An Exchange Muffin Monster Grinder for
S/H
replacement of #6 Digester sludge recirculation
pump.
Sewer
'
$2,430.00
+ $50
Moyno rebuild parts for Filter Building cake pump.
S/H
Ayes: Three. Human Resource request. Ayes: Two. Nays: One (Schmitt). Motion carried.
Moved by Cole, seconded by Jones that the project budget for the Left Turn Lanes and Signal at
Shaulis and Iowa 21 in,the amount of $473,200, funded with $87,500 in federal traffic grant,
$298,200 in a state traffic safety grant and $87,500 in city bond funds, as submitted by the
Traffic Operations Department, be approved. Ayes: Three. Motion carried.
Moved by Cole seconded by Jones that the project budget for the FY2016 Upper Gates
Playground Equipment in the,total amount of $60,000, funded with $30,000 in block grant funds
and $30,000 in city bond funds, as submitted by Leisure Services, be approved. Ayes: Three.
Motion carried.
Moved by Cole seconded by Jones that the project budget for the Lafayette Street Properties to
reimburse Black Hawk Contracting for the construction sales tax refund the city received as the
owner of the properties in .the amount of $11,225.63, as submitted by the Planning Department,
be approved. Ayes: Three. Motion carried.
Moved by Cole seconded by Jones that the project budget amendment for the Bullet Proof Vests
project in the amount of $11,502 funded ,50% with federal funds in the amount of $5,751 and
50% in city bonds in the amount of $5,751, as submitted by the Police Department, be approved.
Ayes: Three. Motion carried.
Moved by Cole seconded by Jones that Bills Payment, as contained in Accounts Payable Invoice
Report, dated October 19, 2015, in the amount of $3,604,781.82 be received, placed on file and
approved and forwarded to the full council for'approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Cole, seconded by Jones that the
meeting be adjourned at 5:17 p.m. Ayes: Three. Motion carried.
Suzy Sch. es, CMC
City Clerk/Human Resource Director