HomeMy WebLinkAboutMinutes-01/04/2016FINANCE COMMITTEE
January 4, 2016
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Welper, Jones, and Jacobs.
Moved by Jones, seconded by Jacobs that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Jones, seconded by Jacobs that the Minutes of December 21, 2016, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Jacobs, seconded by Jones that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Personhel
Class/Meeting
Destination
Date(s).
Amount
not to
Exceed
Wayne Castle, Associate
Engineer
Society of Land
Surveyors Workshop
Ames, IA
January
15, 2016
$130.00
Keith Kaspari, Director of
Aviation
Spring 2016, Meeting of
the Iowa Public Airport
Association (IPAA)
Grand River
Center,
Dubuque, IA
May 11-
13, 2016
$400.00
Keith Kaspari, Director of
Aviation
Cedar Valley Coalition
20.16
Washington;
D.C.
February
22-24,
2016
$1,340.00
Mr. Schmitt questioned if the coalition trip is generally attended by the airport director.
Keith Kaspari, Director of Aviation, explained that the Cedar Valley Alliance and INRCOG
suggested he attend based on his position, experience, and expertise and will be funded with the
Airport budget.
Ayes: Three. Motion carried.
Moved by Jones, seconded by Jacobs that the request for the following pre -authorizations to
expend over $1,000.00, be approved:
Pre -Authorizations to Expend over $1,000.00
Amount + Est. S/H
.,Dept.
Expenditure
Airport
$8,175.00
Airport general liability insurance for FY2016.
Building
Maintenance
$6,463.0.0
Annual contract renewal with Jaytech Inc. to provide
Inspections & chemicals for cooling towers at City
Hall & Young Arena.
Planning
$3,000.00
Appraisals for 70 & 90 Sycamore Street & 2006
. Dubuque Road.
Police
$979.99 + $49 S/H
K-9 Deployment & Heat Alert with Pager system.
Sanitation
$17,500.00
Replacement Tink Bucket.
Sewer
Department
$7,197.00 + $300
S/H
Replacement Auma Electric Actuator Assembly for
Easton control valve.
Mr. Lind questioned if we received bids for the airport insurance.
Finance Committee
January 4, 2016
Page 2
Suzy Schares, City Clerk, explained that we don't get bids from different brokers, but our agency
go goes out and gets those quotes for the City.
Ayes: Three. Motion carried.
Moved by Jones, seconded by Jacobs that the project budget for the Library Training Center
Computers, funded with donations from Friends of the Library in the amount of $9,000, as
submitted by the Library, be approved. Ayes: Three. Motion carried.
Moved by Jones, seconded by Jacobs that the project budget for the Library Maker Space
project, funded with donations from Friends of the Library in the amount of $9,000, as submitted
by the -Library, be approved. Ayes: Three. Motion carried.
Moved by Jones seconded by Jacobs that Approve the project budget for the construction of
Galactic Drive and Fitzway Drive, funded 50% with a State of Iowa RISE grant in the amount of
$189,735 and $190,085 with local option sales tax, as submitted by Engineering, be approved:
Ayes: Three. Motion carried.
Mr. Lind questioned why we wouldn't use TIF funds instead of local option sales tax monies as
matching funds.
Noel Anderson, Community Planning and Development Director, explained that the city
typically uses local option taxes to fund this, however, this is something that council has the
option to change if they wish to do so.
Moved by Jones seconded by Jacobs that the line item budget amendment to use insurance
proceeds in the amount of $4,627.77' to repair a police vehicle, as submitted by the Police
Department, be approved. Ayes: Three. Motion carried.
Moved by Jones seconded by Jacobs that the project budget for light replacement in several
Leisure Services facilities funded with rebates from MidAmerican Energy in the amount of
$9,243.20, as submitted by Leisure Services, be approved. Ayes: Three. Motion carried.
Moved by Welper, seconded by Jones that Bills Payment, as contained in Accounts Payable
Invoice Report, dated January 4, 2016, in the ,amount of $3,514,982.72, be received, placed on
file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Jones, seconded by Jacobs that
the meeting be adjourned at 5:52 p.m. Ayes: Three. Motion carried.
`- :I
uzy Sc ares, CMC
City Clerk/Human Resource Director