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HomeMy WebLinkAboutSupplemental Attachments - 12/9/2019City of Waterloo Finance Committee Preliminary Draft Invoice Report o ec 1 pprov i Finance Committee Accounts Payable Open Invoice Report Total As of Friday, December o6, 2019 Et,1Transactions: Add: Wellmark Claims Add: Wellmark Claims 2,150,046.43 193,792.68 147,773.31 2,491,612.42 Workers Compensation Issued by TPA Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's Payroll 11,930.52 7,054.38 1, 789, 853.40 Bill Payment Total - Monday, December o9, 2019 4,300,450.72 Payment to Council members or related entities: MAINTENANCE BOND KNOW ALL MEN BY THESE PRESENTS: Band No. 106773100 That, Peterson Contractors, Inc. of Reinbeck, Iowa as Principal, and the Travelers Casualty and Surety Company of America are held and firmly bound ante, City of Waterloo as Surety, in the penal sum of Eight Hundred Fifty-two Thousand Two Hundred Eighty-seven And'$ $852,287.07 ) 07/100 Dollars, lawful money of the United States of America, tar the payment of which, well and truly to be made, the Principal and Surety bind themselves, their and each of their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. Whereas. the said Principal entered into a certain contract. with City of Waterloo To furnish all the material and labor necessary for the construction of F.Y. 2018 Waterloo Boathouse Enhancements, Waterloo, IA; Contract No. 940 in Waterloo, Iowa In conformity with certain specifications; and Whereas, a further condition of said contract is that the said Principal should furnish a bond in indemnity, guaranteeing to remedy any defects in workmanship or materials that may develop in said work within a period of Two (2) years from the date of acceptance of the work under said contract; and 'Whereas, the said Travelers Casualty and Surety Company of fora valuable consideration, has agreed to join with said Principal in such bond or guarantee, indemnifying said City of Waterloo Now, therefore, the condition of this obligation is such, chat if the said Principal shall, at his own cost and expense, retttedv any and all defects that may develop in said work within the period of Two (2) years trorn the date of acceptance of the work under said contract, by reason of bad workmanship or poor material used in the construction of said work, and shall keep all work in continuous good repair during said period, and shall in all other respects, comply with all the terms and conditions of said contract with respect to maintenance and repair of said work, then this obligation to be null and void; otherwise to be and remain in full force and virtue in law. In Witness whereof, we have hereunto set our hands and seals this day of November 2019 5th Peterson Contractors, Inc. BY: Travelers C Surety Company of America Surety Are a "' er orney-in- TRAVELERS .1 Travelers Casualty and Surety Company of America Travelers Casualty and Surety Company St. Paul Fire and Marine Insurance Company POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That Travelers Casualty and Surety Company of America, Travelers Casualty and Surety Company, and St. Paul Fire and Marine Insurance Company are corporations duly organized under the laws of the State of Connecticut (herein collectively called the "Companies"), and that the Companies do hereby make, constitute and appoint of Waukee Iowa , their true and lawful Attorney -in -Fact to sign, execute, seal and acknowledge any and all bonds, recognizances, conditional undertakings and other writings obligatory in the nature thereof on behalf of the Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by law. IN WITNESS WHEREOF, the Companies have caused this instrument to be signed, and their corporate seals to be hereto affixed, this 17th day of January, 2019. State of Connecticut By: City of Hartford ss. Robert L. Raneenior Vice President On this the 17th day of January, 2019, before me personally appeared Robert L. Raney, who acknowledged himself to be the Senior Vice President of Travelers Casualty and Surety Company of America, Travelers Casualty and Surety Company, and St. Paul Fire and Marine Insurance Company, and that he, as such, being authorized so to do, executed the foregoing instrument for the purposes therein contained by signing on behalf of said Companies by himself as a duly authorized officer. IN WITNESS WHEREOF, I hereunto set my hand and official seal. My Commission expires the 30th day of June, 2021 Anna P. Nowik, Notary Public This Power of Attorney is granted under and by the authority of the following resolutions adopted by the Boards of Directors of Travelers Casualty and Surety Company of America, Travelers Casualty and Surety Company, and St. Paul Fire and Marine Insurance Company, which resolutions are now in full force and effect, reading as follows: RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President, any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary may appoint Attorneys -in -Fact and Agents to act for and on behalf of the Company and may give such appointee such authority as his or her certificate of authority may prescribe to sign with the Company's name and seal with the Company's seal bonds, recognizances, contracts of indemnity, and other writings obligatory in the nature of a bond, recognizance, or conditional undertaking, and any of said officers or the Board of Directors at any time may remove any such appointee and revoke the power given him or her; and it is FURTHER RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President may delegate all or any part of the foregoing authority to one or more officers or employees of this Company, provided that each such delegation is in writing and a copy thereof is filed in the office of the Secretary; and it is FURTHER RESOLVED, that any bond, recognizance, contract of indemnity, or writing obligatory in the nature of a bond, recognizance, or conditional undertaking shall be valid and binding upon the Company when (a) signed by the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary and duly attested and sealed with the Company's seal by a Secretary or Assistant Secretary; or (b) duly executed (under seal, if required) by one or more Attorneys -in -Fact and Agents pursuant to the power prescribed in his or her certificate or their certificates of authority or by one or more Company officers pursuant to a written delegation of authority; and it is FURTHER RESOLVED, that the signature of each of the following officers: President, any Executive Vice President, any Senior Vice President, any Vice President, any Assistant Vice President, any Secretary, any Assistant Secretary, and the seal of the Company may be affixed by facsimile to any Power of Attorney or to any certificate relating thereto appointing Resident Vice Presidents, Resident Assistant Secretaries or Attorneys -in -Fact for purposes only of executing and attesting bonds and undertakings and other writings obligatory in the nature thereof, and any such Power of Attorney or certificate bearing such facsimile signature or facsimile seal shall be valid and binding upon the Company and any such power so executed and certified by such facsimile signature and facsimile seal shall be valid and binding on the Company in the future with respect to any bond or understanding to which it is attached. I, Kevin E. Hughes, the undersigned, Assistant Secretary of Travelers Casualty and Surety Company of America, Travelers Casualty and Surety Company, and St. Paul Fire and Marine Insurance Company, do hereby certify that the above and foregoing is a true and correct copy of the Power of Attorney executed by said Companies, which remains in full force and effect. Dated this 5th day of November , 2019 Kevin E. Hughes, Assistant To verify the authenticity of this Power of Attorney, please call us at 1-800-421-3880. Please refer to the above -named Attorney -in -Fact and the details of the bond to which this Power of Attorney is attached. TRAYlK REQUEST CITY OF WATERLOO FINANCE bEPT LINE ITEM USED FYZO ZO BUDGETED EXPENDED Y T D THIS REQUEST LEFT AFTER THIS REeVEST bATE Original - Clerk/Finance . STAFF ONLY 266 a 71 ff346, /3 46 3Voo ce7 a /.3 6 ae> og2 42 -3 - /9 Copy - Department N AME(S) AND POSITION(S): Ben Neil, Engineering Technician DATE: November 27, 2019 N AME OF CLASS / MEkzTING: IDOT recertification DEPARTURE DATE: January 13, 2020 =S T INA T IKON: Cedar Rapids, IA DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: January 13, 2020 DATE(S) OF MEETING: January 13, 2020 PURPOSE OF TRAVEL/TRAINING: IDOT recertification test WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES X COST $ r NO METHOD OF TRAVEL: X CITY V =HICLE AIRFARE L ESTIMATE OF COST: LODGING $10.00 MEALS $120.00 REGISTRATION MILEAGE/FUEL DEPARTING FROM: PRIVATE VEHICLE • TOTAL FOR ALL: $ 130.00 TAXI PARKING AIRFARE MISC/T OLLS BUDGET LINE ITEM: noi-eilfrir300 f.3116, X GRANT REIMBURSABLE YES NO X • YES NO REQUIRED CERTIFICATION TOTAL: $ 130.00 PER PERSON BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMEtsIT HEAD November 27, 2019 DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 APPROVE THIS TRAVEL REQUEST nte f •.— ��Vl MAYOR DATE the examination. Web based reviews are available at: https://wwvv.iowadot.gov/trainingiweb_basedatraining.html Payment Type: Check Price:$120.00 If paying by check, please make the check out to "Iowa DOT" and send payment to: Iowa DOT 800 Lincoln Way Ames, IA 50010 Attn: Brian Squier Company Information for CIT funding: City of Waterloo 715 Mulberry St Waterloo50703 (319) 291-4312 ben.neilAwaterloo-ia.org If this training is scheduled for more than one day, you will receive a separate calendar notification for each day of the training. Please accept all calendar notifications so your calendar includes all days of the training. If a large weather event is forecasted and classes are cancelled or delayed, efforts will be made to contact you by telephone and email. For all classes at DMACC-Boone Campus - The decision to cancel classes should be made by 7:00 am and a recording will be placed on Kelli Bennett's voice mail at 515-433-5232. You can also visit DMACC's website at ww-w.dmacc.edu. Late starts, early closures and cancellations are listed at the top of the page. All other locations - Call the contact person for the location that your class is being held. Contact information is available at www.iowadot.gov/training/ttcp/RegBook/Contacts.pdf. 2 I r► COA ROSS Subject: FW: Benjamin Neil - PCC Level I recertification Enrollment Complete Location: District 6 - Cedar Rapids District Office - Lower Room A - Exit from Highway US 30 to Kirkwood Blvd SW. Go South on Kirkwood Blvd. SW to the second stoplight and turn east. The DOT buildings are to the right. The Conference room is in the south buildin Start: Mon 1/13/2020 9:00 AM End: Mon 1/13/2020 4:00 PM Show Time As: Tentative Recurrence: (none) Meeting Status: Not yet responded Organizer: idotu@learnsoft.com Original Appointment From: idotu@Iearnsoft.com <idotu@learnsoft.com> Sent: Wednesday, November 27, 2019 3:06 PM To: idotu learnsoft.com; Ben Neil Subject: Benjamin Neil - PCC Level I recertification Enrollment Complete When: Monday, January 13, 2020 9:00 AM-4:00 PM (UTC-06:00) Central Time (US & Canada). Where: District 6 - Cedar Rapids District Office - Lower Room A - Exit from Highway US 30 to Kirkwood Blvd SW Go South on Kirkwood Blvd. SW to the second stoplight and turn east. The DOT buildings are to the right. The Conference room is in the south buildin This confirmation notice also serves as the invoice for any payment required for this class. No additional invoices will be sent. Benjamin Neil, You have been enrolled in PCC Level I recertification. Class time(s) : 1/13/2020 9:00 AM CST - 1/13/2020 4:00 PM CST The class will be held at: District 6 - Cedar Rapids District Office - Lower Room A - Exit from Highway US 30 to Kirkwood Blvd SW. Go South on Kirkwood Blvd. SW to the second stoplight and turn east. The DOT buildings are to the right. The Conference room is in the south building. Parking is south of the building. 5455 Kirkwood Blvd. Cedar Rapids IA 52404 Please bring to class a calculator (may not use phone calculator) and a photo ID. PLEASE NOTE: This is a recertification class, so you are expected to have an understanding of the subject matter that will be covered in i FINAfVCE DEPT. STAFF ONLY LINE ITEM USED ,2.241 5.2 6-75 3 /3 ii& RA V E /REQUEST CITY OF WATERLOO FY2O BUDGE T ED EXPENDED Y T D THIS REQUEST LEFT AFTER THIS RE O UEST DATE GIS r230ely els- i,AA /,Q3- r 9 Original - Clerk/Finance Copy - Department NAMES) AND POSITION(S): Kelly T. Martin DATE: 12-3-2019 N AME OF CLASS 1 MEETING: Iowa Lead and Asbestos Safety Course 4725 Merle Hay Rd Suite 108 DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 1/12/2020 RETURN DATE: 1/17/2020 DATE(S) OF MEETING: January 13-17 PURPOSE OF TRAVEL/TRAINING N ew Housing Rehabilitation Specialist will need the 40®Hour Initial Lead Inspector training in order to work with the Lead Hazard Control Grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: X CITY VEHICLE AIRFARE x COST $ YES NO PRIVATE VEHICLE DEPARTING FROM: Carnegie Annex ESTIMATE OF COST: 680.00 LODGING 200.00 MEALS 50.00 1250.00 REGISTRATION 75.00 MILEAGE/FUEL 50.00 • TOTAL FOR ALL: $ 2305.00 TAXI PARKING AIRFARE MISC/TOLLS I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEpARTMc‘li' )ci DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 224-32-5853.1315 (1250.00) BUDGET LINE ITEM: 224-32 5853.1346 (1055.00) x • YES x YES GRANT REIMBURSABLE BGLED18.CONSULT N O BGLEDI8.TRAVEL N O REQUIRED CERTIFICATION TOTAL: $ 2305.00 PER PERSON I APPROVE THIS TRAVEL REQUEST MAYOR DATE A hq 0 0 Q.. emt m • � 1 D D 0 0 c •j 0 0 0 a 0-Q 0 0 OJ 01 0 e CD 0 .�JJJ®Lu aGS LO SaSS2p JGL S J,,.aJ Ij 0 0 0) P e . criEr 1 � e f 1 O V . (. 0ro 0) mi 0 O. r H 0Q � ca ro 0NC1 as 0 9 2 r(0 0 Th-j � A `O 0 t1 l V nk- 2 0 a=t1 01 0 0 (1) j 0 0 0 rs e• O • 0 ell 2) rt 00 0 0 1 NJ 1 0 OTh n w 0) n 0 ; 0 0 o • 0Q F1 i ni EMeL. BLp.o u0 0 0 n as 4 3< rt rr 0 D 2Ma J aJ a s J Go q - • CD AGAe o s is u Oi 3 0 0 L 3 ctc o e . 0 0q I as 0a c1) ( I n 0 V ,• cbr 00 oi 13 V n 01 0 01 0 0 n 01 0) . 1 r o) 0 00 00 00 0 03 0 1 0 M. 01 u1 ( aim 03 07 LO 0 0 0 0 0 i 0-q n ( f 0 c 5 H i= 0 CD o P O rir r 0 0 0-• Ens nr 0 I 0 0) 0 0 L I 01 V . 0 T') (0 1 I 0 4 'oA ss2p 0 0= V 1• ttia 0 0 • 0 V H ♦. J J rr• 0 0'(1 0 V . O a (t 0Q 0 SC SC• 0� 0 L 0 0 • V 0 { 1 O l If 0 0 9 { 1 d 0 CA 0= 0 0 01 0 o: D AA ofq 70 ID cf c=as rift 0i 0 210 0 � V) T 00 T T smq isC cn owa Lead & Asbestos Safety awEu 1S21 0 c 0 3 0 C fl 0 Jegwe 2,4a2S 0 0 r 0 0 n w V) 0 0 i NV B I VIS :NJ _ n 0 c 0 7 n c 0 (A) a n 0) rt • n (7) 0 = • th i< -j- c u a1 5 • . r a D 6 0 n 0 c./) 0) ij 9 5 0fQ co O) 0 0 0 n w 0 . ri CD -:' OTh 0 0 W L 0 M Ft u 10 0 rP IMMO e s aq CD 0. tD c 9) N N III CC Iowa Lead & Asbestos Satety T1I" VE KQUIST CITY OF WATERLOO FINANCE bEPT. STAFF ONLY LINE ITEM USED X6.6 01 18'30 /3 4F0 FY 2020BUDGE i Eb MOO � EXPENDED Y i I) THIS REQUEST LEFT AFTER THIS REQUEST DAIS Original - Clerk/Finance /67 Li sr--;zo "s' Copy - Department N AME(S) AND POSITION(S): Matt Buenger, Engineering Technician DATE: December 2, 2019 N AME OF CLASS / MEETING: Iowa Dept of Transportation Aggregate Technician Certification DEPARTURE DATE: February 3, 4, 5, 6, 2020 DESTINATION: Cedar Rapids, IA DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: February 3, 4, 5, 6, 2020 DATE(S) OF MEETING: February 3, 4, 5, 6, 2020 4 P URPOSE OF TRAVEL/TRAINING: Iowa Dept of Transportation Aggregate Technician Certification WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST VES NO r METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI • 40.00 MEALS PARKING 480.00 REGISTRATION AIRFARE MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 520.00 RUDGET LINE ITEM: 266-07-7830-1346 1 X GRANT REIMBURSABLE VES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 520.00 PER PERSON RELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO 4 APPROVE THIS TRAVEL REQUEST /215, /DEPARTMENT HEAD MAYOR December 2, 2019 DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 tql DATE Payment Type: Check Price:$480.00 If paying by check, please make the check out to "Iowa DOT" and send payment to: Iowa DOT 800 Lincoln Way Ames, IA 50010 Attn: Brian Squier Company Information for CIT funding: City of Waterloo 715 Mulberry St. Waterloo50703 (319) 291-4312 Matt.Buenger(,Waterloo-IA. org If this training is scheduled on more than one day, you will receive a separate calendar notification for each day of the training. Please accept all calendar notifications so your calendar includes all days of the training. If a large weather event is forecasted and classes are cancelled or delayed, efforts will be made to contact you by telephone and email. For all classes at DMACC-Boone Campus - The decision to cancel classes should be made by 7:00 am and a recording will be placed on Kelli Bennett's voice mail at 515-433-5232. You can also visit DMACC's website at www.dmacc.edu. Late starts, early closures and cancellations are listed at the top of the page. All other locations - Call the contact person for the location that your class is being held. Contact information is available at www.iowadot.gov/training/ttcp/RegBook/Contacts.pdf. 2 TRACIIA RoSS Subject: FW: Matt Buenger - Aggregate Technician Certification Enrollment Complete Location: District 6 - Cedar Rapids District Office - Lower Room A - Exit from Highway US 30 to Kirkwood Blvd SW. Go South on Kirkwood Blvd. SW to the second stoplight and turn east. The DOT buildings are to the right. The Conference room is in the south buildin Start: Mon 2/3/2020 9:00 AM End: Mon 2/3/2020 4:00 PM Show Time As: Tentative Recurrence: Meeting States: Organizer: (none) Not yet responded idotu@learnsoft.com Original Appointment From: idotu@Iearnsoft.com [mailto: idotu@learnsoft.com] Sent: Monday, December 02, 2019 11:01 AM To: idotu@Iearnsoft.com; MATT BUENGER Subject: Matt Buenger - Aggregate Technician Certification Enrollment Complete When: Monday, February 03, 2020 9:00 AM-4:00 PM (UTC-06:00) Central Time (US & Canada). Where: District 6 - Cedar Rapids District Office - Lower Room A - Exit from Highway US 30 to Kirkwood Blvd SW. Go South on Kirkwood Blvd. SW to the second stoplight and turn east. The DOT buildings are to the right. The Conference room is in the south buildin This confirmation notice also serves as the invoice for any payment required for this class. No additional invoices will be sent. Matt Buenger, You have been enrolled in Aggregate Technician Certification. Class time(s): 2/3/2020 9:00 AM CST - 2/6/2020 4:00 PM CST The class will be held at: District 6 - Cedar Rapids District Office - Lower Room A - Exit from Highway US 30 to Kirkwood Blvd SW. Go South on Kirkwood Blvd. SW to the second stoplight and turn east. The DOT buildings are to the right. The Conference room is in the south building. Parking is south of the building. 5455 Kirkwood Blvd. Cedar Rapids IA 52404 Please bring to class a calculator (may not use a phone calculator) and a photo ID. Safety glasses and steel toe shoes are required for all classes with laboratory work. Math skills are required for most TTCP classes. A free math course is available through web based training at: https://iowadot.gov/training/web-based-training i TRAVEL RE !JEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 20 BUDGETED EXPENbEb YT® THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010 03 8400 1346 516bt7.OD L, 3o•1q Copy e Department N AME(S) AND POSITION(S): Michelle Weidner, Chief Financial Officer DATE: 12/4/2019 NAME OF CLASS / MEETING: 24th Annual Governmental GAAP Update DESTINATION: Webinar — in office DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 12/17/2019 RETURN DATE: 12/17/2019 DATE(S) OF MEETING: 12/17/2019 P URPOSE OF TRAVEL: Class covers governmental auditing and accounting principles update. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES x COST $ NO METHOD OF TRAVEL: N/A CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 180.00 REGISTRATION MILEAGE/FUEL TAXI PARKING AIRFARE MISC/TOLLS TOTAL FOR ALL: $ 180.00 BUDGET LINE ITEM: I 010 03 8400 1346 x GRANT REIMBURSABLE YES x YES r N O N O REQUIRED CERTIFICATION TOTAL: $ 180.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO o tit( te.)..1-pr-evt D ARTMENT HEAD D ARTMENT HEAD /02- gl9 APPROVE THIS TRAVEL REQUEST L A) ,k LC i'btr MAYOR 7 /t DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010