HomeMy WebLinkAboutMinutes-09/15/2016 August 15, 2016
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty
Council Chambers, Waterloo, Iowa, at 5:30 p.m. , on Monday, August 15, 2016. Mayor
Quentin Hart in the Chair. Roll Call: Jacobs, Morrissey, Powers, Lind, Amos, Schmitt,
and Welper.
Prayer or Moment of Silence.
Pledge of Allegiance: Steven Nielsen, Library Director.
146422 - Welper/Amos
that the Agenda, as amended, to add item 1.B.h, travel request for Mayor Quentin
Hart, to attend Training/Consultation with Gary McFadden in Charlotte, NC,
August 17-19, 2016, in the amount of $1, 315.00 and amend item 13 to remove the
minimum annual payment increase from $250, 000 to $300, 000 term of the contract,
for the Regular Session on Monday, August 15, 2016, at 5:30 p.m. , be accepted
and approved. Voice vote-Ayes: Seven. Motion carried.
146423 - Welper/Amos
that the Minutes, as proposed, for the Regular Session on Monday, August 8,
2016, at 5:30 p.m. , be accepted and approved. Voice vote-Ayes: Seven. Motion
carried.
CONSENT AGENDA
146424 - Welper/Amos
that the following items on the consent agenda be received, placed on file and
approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated
August 15, 2016, in the amount of $1, 030, 433.45, a copy of which is on
file in the City Clerk' s office, together with recommendation of approval
of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2016-636.
2. Resolution approving the request of Don Blake for tax exemptions on the
construction of a new single family home valued at $200, 000 for property
located at 2015 Grand Boulevard, and located in the City Limits Urban
Revitalization Area (CLURA) .
Resolution adopted and upon approval by Mayor assigned No. 2016-637.
3. Resolution approving Resolution approving the request of Kasim Mustedangic
for tax exemptions on the construction of a new single family home valued
at $180, 000 for property located at 1030 Hummingbird Circle, and located
in the City Limits Urban Revitalization Area (CLURA.
Resolution adopted and upon approval by Mayor assigned No. 2016-638.
4 . Resolution approving the request of Jason Harkness for tax exemptions on
the construction of a new single family home valued at $195, 648 for
property located at 1434 Hummingbird Circle, and located in the City
Limits Urban Revitalization Area (CLURA) .
Resolution adopted and upon approval by Mayor assigned No. 2016-639.
5. Resolution approving the request of Margaret Nelson for tax exemptions on
the construction of a new single family home valued at $199,516 for
property located at 1312 Hummingbird Circle, and located in the City
Limits Urban Revitalization Area (CLURA) .
Resolution adopted and upon approval by Mayor assigned No. 2016-640.
6. Resolution approving the request of Terri Strein for tax exemptions on the
construction of a new single family home valued at $200, 000 for property
located at 3586 W. Shaulis Road, and located in the City Limits Urban
Revitalization Area (CLURA) .
Resolution adopted and upon approval by Mayor assigned No. 2016-641.
7. Resolution approving the request of Asim Mustedanagic for tax exemptions
on the construction of a new single family home valued at $200, 000 for
August 15, 2016 Page 2
property located at 1040 Hummingbird Circle, and located in the City
Limits Urban Revitalization Area (CLURA) , and rescinding Resolution No.
2016-620 approved on August 8, 2016.
Resolution adopted and upon approval by Mayor assigned No. 2016-642.
8 . Resolution setting date of public hearing as September 6, 2016 to approve
Request by VJ Engineering on the behalf of Heritage Square Real Estate for
a site plan amendment to the "S-1" Shopping Center District, to allow for
the construction of a 5, 104 SF three unit retail building and a 40-stall
parking lot, generally located immediately West of 200 East Ridgeway
Avenue; and instruct City Clerk to publish notice
Resolution adopted and upon approval by Mayor assigned No. 2016-643.
9. Resolution preliminarily approving plans, specifications, form of contract
etc. and setting date of bid opening as September 1, 2016, and date of
public hearing as September 6, 2016 for the 2016 Tree Removal Project; and
instruct City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2016-644.
10. Resolution preliminarily approving plans, specifications, form of contract
etc. and setting date of bid opening as September 1, 2016, and date of
public hearing as September 6, 2016 for the 2016 Fall Stump Removal
Project; and instruct City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2016-645.
11. Resolution approving request from David Scroggins for a waiver for a
concrete driveway located at 1043 Calhoun Street with the elimination of
the sidewalk section due to the inability to meet grade requirements.
Resolution adopted and upon approval by Mayor assigned No. 2016-646.
12. Resolution approving request of Matt Boyd for a Variance to the Noise
Ordinance on August 27, 2016 from 11:30 a.m. to 6:30 p.m. , in conjunction
with the North End Arts and Music Fest event to be held at E. 4th and
Adams, along with the use of a PA system.
Resolution adopted and upon approval by Mayor assigned No. 2016-647.
b. Motion to approve the following:
1 Travel Requests
Name & Title ofAmount not
Class/Meeting Destination Date(s) t
Personnel o Exceed
a. Cheryl Iowa Public Employer Waterloo, IA September $300.00
Huddleston, Labor Relations 8-9, 2016
Human Resources Association Fall
Manager; Nancy Meeting
Culpepper,
Administrative
Secretary; Nikki
Fischels, Human
Resources
Specialist
b. Officers Wilson Glock Armorer Clear Lake, October 4, $500.00
and Schaaf Recertification IA 2016
C. Sgt. Hoelscher Glock Armorer Davenport, IA September $250.00
Recertification 8, 2016
d. Brian Rath, IWEA 2016 Operators Marshalltown, September $170.00
Treatment Conference IA 7-8, 2016
Operations
Supervisor
e. Inv. Sadd DVR Recovery Training Seattle, WA September $3, 945.00
/ DVR Hard Drive 11-27,
Imaging 2016
f. Capt. Reninger Deliver Truck to Weyauwega, WI August 19, $300.00
and Engineer Pierce Manufacturing 2016
Moudry
g. Capt. Leibold, Constitutional Use of Schaumburg, August 23- $1, 105.82
Sgt's McGeough, Force IL 24, 2016
Hoelscher and
Officer Erie
August 15, 2016 Page 3
h. Quentin Hart, Training/Consultation Charlotte, NC August 17- $1, 315.00
Mayor with Gary McFadden 19 2016
2. Approved Beer, Liquor, and Wine Applications
Name & Address of New or Expiration Includes
Business Class
Renewal Date Sunday
a. Narey's 19th Hole, C Liquor Renewal 8/22/2017
2073 Logan Avenue
b. Chapala Mexican C Liquor Renewal 8/7/2017 x
Restaurant, 900
LaPorte Rd
C. Kwik Star #715, 1636 C Beer Renewal 7/29/2017 x
W. 4th Street
3. Mayor Hart' s recommendation of the following appointments:
Appointee Board/Commission Expiration New or Re-
Date Appointment
Hugh Field Airport Board 6/30/2020 Re-Appointment
Roll call vote-Ayes: Seven. Motion carried.
PUBLIC HEARINGS
146425 - Lind/Welper
that proof of publication of notice of public hearing on the request to fulfill
Police Department 5 year maintenance agreement for printer and copier needs, as
published in the Waterloo Courier on August 1, 2016, be received and placed on
file. Voice vote-Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
146426 - Lind/Welper
that the hearing be closed. Voice vote-Ayes: Seven. Motion carried.
146427 - Lind/Welper
that "Resolution confirming approval of plans, specifications, form of contract,
etc.", be adopted. Roll-call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-648.
146428 - Lind/Welper
that "Resolution authorizing to proceed", be adopted. Roll-call vote-Ayes:
Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-649.
146429 - Lind/Welper
Motion to receive and file and instruct City Clerk to read bids and refer to
Police Department for review.
Bidder Bid Amount
Marco $1, 845.34 / month
Waterloo, IA
Advanced Systems, Inc. $1, 616.27 / month
Waterloo, IA
Access Systems, Inc. Opt. 1 - $1, 613. 50/
Waterloo, IA month
Opt. 2 - $1, 677. 00/
month
Opt. 3 - $1, 565. 50/
month
Voice vote-Ayes: Seven. Motion carried.
August 15, 2016 Page 4
146430 - Amos/Lind
that proof of publication of notice of public hearing on the Complete Wall
Repairs to Hangar No. 4 at Waterloo Regional Airport, as published in the
Waterloo Courier on August 5, 2016, be received and placed on file. Voice vote-
Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
146431 - Amos/Lind
that the hearing be closed. Voice vote-Ayes: Seven. Motion carried.
146432 - Amos/Welper
that "Resolution confirming approval of plans, specifications, form of contract,
etc.", be adopted. Roll-call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-650.
146433 - Amos/Welper
that "Resolution authorizing to proceed", be adopted. Roll-call vote-Ayes:
Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-651.
146434 - Amos/Welper
Motion to receive and file and instruct City Clerk to read bids and refer to
Airport Director for review.
Bid Bid Amount
Bidder Security
Modern Builders, Inc. , $72,250.00
5°
0
Janesville, IA 50 $76, 800.00
°
Voice vote-Ayes: Seven. Motion carried.
146435 - Welper/Amos
that proof of publication of notice of public hearing on the Replacement and
Installation of Doors in the Baggage Make-Up Area and Baggage Drop Areas at
Waterloo Regional Airport, as published in the Waterloo Courier on August 5,
2016, be received and placed on file. Voice vote-Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
146436 - Welper/Amos
that the hearing be closed. Voice vote-Ayes: Seven. Motion carried.
146437 - Welper/Amos
that "Resolution confirming approval of plans, specifications, form of contract,
etc.", be adopted. Roll-call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-652.
146438 - Welper/Amos
that "Resolution authorizing to proceed", be adopted. Roll-call vote-Ayes:
Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-653.
146439 - Welper/Amos
Motion to receive and file and instruct City Clerk to read bids and refer to
Airport Director for review.
August 15, 2016 Page 5
Bidder Bid Bid Amount
Security
$45, 800. 00 Base
Modern Builders Inc. 50 $21, 000.00 Add Alt.
Janesville, IA
TOTAL: $66, 800.00
Peters Construction $ 49, 940.00 Base
Corp. 5% $14, 441.00 Add Alt.
Waterloo, IA TOTAL: $64, 381.00
Woodruff Construction, $51, 600. 00 Base
LLC 50 $15, 200.00 Add Alt.
Tiffin, IA TOTAL: $66, 800.00
Voice vote-Ayes: Seven. Motion carried.
146440 - Lind/Amos
that proof of publication of notice of public hearing on the Complete
Improvements to the Roofing and Exterior Siding on T-Hangar Row B at Waterloo
Regional Airport, as published in the Waterloo Courier on August 5, 2016, be
received and placed on file. Voice vote-Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
146441 - Lind/Amos
that the hearing be closed. Voice vote-Ayes: Seven. Motion carried.
146442 - Lind/Amos
that "Resolution confirming approval of plans, specifications, form of contract,
etc.", be adopted. Roll-call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-654 .
146443 - Lind/Amos
that "Resolution authorizing to proceed", be adopted. Roll-call vote-Ayes:
Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-655.
146444 - Lind/Amos
Motion to receive and file and instruct City Clerk to read bids and refer to
Airport Director for review.
Bidder Bid
Security Bid Amount
Modern Builders, Inc. $102, 850.00
Janesville, IA
0
5°
Woodruff Construction,
LLC $118, 086.00
Tiffin, IA 5%
Voice vote-Ayes: Seven. Motion carried.
146445 - Welper/Lind
that proof of publication of notice of public hearing on the Sidewalk Inspection
and Repair Program - Zone 6, as published in the Waterloo Courier on August 1 &
August 8, 2016, be received and placed on file. Voice vote-Ayes: Seven.
Motion carried.
This being the time and place of public hearing, the Mayor called for written
and oral objections.
Amanda Stowman, 1112 Oregon Street, expressed concern with repairing the
sidewalk square as the neighbors do not have sidewalks.
John Cook, 1157 Liberty Avenue, expressed concern with the repair being
requested on his sidewalk as he does not feel it meets the requirements.
146446 - Welper/Lind
August 15, 2016 Page 6
that the hearing be closed and oral and written comments be received and placed
on file. Voice vote-Ayes: Seven. Motion carried.
146447 - Welper/Lind
that `Resolution authorizing to proceed with Sidewalk Inspection and Repair --
Zone 6", be adopted. Roll-call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-656.
146448 - Welper/Lind
that proof of publication of notice of public hearing on the F.Y. 2017 Sidewalk
Repair Assessment Program - Zone 6, Contract No. 909, as published in the
Waterloo Courier on August 1, 2016, be received and placed on file. Voice vote-
Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
Deb Volker, 1958 W. 6th Street, expressed concern that costs might be added to
her property taxes next year.
146449 - Welper/Lind
that the hearing be closed and oral and written comments be received and placed
on file. Voice vote-Ayes: Seven. Motion carried.
146450 - Welper/Amos
that "Resolution confirming approval of plans, specifications, form of contract,
etc.", be adopted. Roll-call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-657.
146451 - Welper/Amos
that "Resolution authorizing to proceed", be adopted. Roll-call vote-Ayes:
Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-658.
146452 - Welper/Amos
Motion to receive and file and instruct City Clerk to read bids and refer to
City Engineer for review.
Bidder Bid Bid Amount
Security
Midwest Concrete, Inc. 50 $347, 123.44
°
Peosta, IA
JDA Construction $24, 500.00 $438, 958 .40
Marshalltown, IA
Voice vote-Ayes: Seven. Motion carried.
RESOLUTIONS
146453 - Lind/Amos
that "Resolution approving Methamphetamine Drug Hot Spots grant money as a sub
recipient from the Governor's Office of Drug Control Policy in the amount of
$23, 597.00, with no matching funds required, to provide overtime funds to assist
in mid and high level methamphetamine investigations; and authorize Mayor to
execute said document", be adopted. Roll call vote-Ayes: Seven. Motion
carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-659.
146454 - Lind/Amos
that "Resolution authorizing an exception to the City of Waterloo purchasing
procedures to approve the purchase of replacement garbage carts from Toter, Inc,
of Statesville, NC in an amount not to exceed $68,250 including freight", be
adopted. Roll call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-660.
August 15, 2016 Page 7
146455 - Lind/Amos
that "Resolution approving award of hotel/motel tax council discretionary funds
to Aspire Therapeutic Riding Program in the amount of $7, 500, Cedar Valley
SportsPlex 2016 Marketing Campaign in the amount of $11, 000, and Union Baptist
Crusaders Drill Team in the amount of $5, 000", be adopted. Roll call vote-Ayes:
Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-661.
146456 - Amos/Lind
that "Resolution approving completion of Project and Acceptance of Work
performed by KWS, Inc. of Cedar Falls, Iowa for the Safe Routes To School Grant
Project Number SRTS-U-8155 (729) --8U-07, at the intersection of W. 5th Street and
Baltimore Street with a total cost of $123, 211. 90 and release retainage of
$6, 160. 60", be adopted. Roll call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-662.
146457 - Amos/Lind
that "Resolution approving Completion of Project and Recommendation of
Acceptance of Work Performed for the artwork portion of the project performed by
Christopher Bennett, of Keosauqua, Iowa, at a total cost of $90, 000.00 in
conjunction with F.Y. 2012 Lou Henry Hoover Memorial Sculpture Garden, Contract
No. 803", be adopted. Roll call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-663.
146458 - Amos/Lind
that "Resolution approving Third Amendment to Development Agreement with Deer
Creek Development, LLC for the overall development of infrastructure of the
Greenbelt Centre Business Park by adding one year to the previous 10-year time
frame for infrastructure build-out, and authorize Mayor and City Clerk to
execute all necessary documents", be adopted. Roll call vote-Ayes: Seven.
Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-664 .
146459 - Jacobs/Amos
that "Resolution approving the request by Iowa Heartland Habitat for Humanity
for the 14-lot final plat of Irving Square Addition, located at the former
Irving Elementary School at the corner of Hawthorne Avenue and W 6th Street. be
adopted", Roll call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-665.
146460 - Jacobs/Amos
that "Resolution approving a contract with HR Green for on-site visits by staff
to observe the progress of the various stages of demolition of the remaining
rail road spur at the former Chamberlain Manufacturing site in the amount of
$1, 500 and authorize the Mayor to execute the same", be adopted. Roll call
vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-666.
ORDINANCES
146461 - Lind/Amos
that "an ordinance approving a request by Lamar Advertising for a site plan
amendment to the "S-1" Shopping Center District to allow for the construction of
a 45' tall, 378 SF off-premises billboard, located at 2010 Sears Street", be
received, placed on file, considered and passed for the first time. Roll call
vote-Ayes: Five. Nays: Two (Morrissey, Jacobs) Motion failed due to lack of
super majority vote of Council.
John Harshberger, 1973 Redtail Drive, Crossroads Mall representative, explained
that they are at a stalemate as the sign will still block the mall. The sign
will not help visibility. Crossroads has been offered a spot on the sign but
ownership does not believe it will be beneficial. They are still working with
the DOT to get a monument sign but that has not been approved.
August 15, 2016 Page 8
Tom Weber, 209 E. Main St. - Dunkerton, explained that it is a big sign but they
have made a concession to allow the mall to advertise. They are doing what the
ordinance requires and are doing what they can to be good neighbors.
Mr. Jacobs expressed concern with hindering the visibility of Crossroads.
Mr. Morrissey expressed concern with the distraction of billboards, lack of
visibility of Crossroads Mall, and the clutter. He reiterated that the Planning
and Zoning Commission has voted this measure down twice.
Mayor Hart asked if there are other digital signs in the area.
Mr. Weber explained that there are two signs and this one will face the opposite
direction.
Mr. Powers questioned if Lamar pays taxes on the sign.
Mr. Weber explained they paid landowners over $300, 000 to Black Hawk County
landowners and approximately $30, 000 in taxes.
Mr. Welper spoke in support of the signs being placed.
Mr. Jacobs stated that he supports signs but not by blocking Crossroads Mall.
Lynn Hennings, Panchero' s, spoke in opposition to the Billboard due to
placement.
Mr. Schmitt explained that Lamar is complying with the rules and should be
allowed.
Mayor Hart questioned procedures if council decides to hold all three votes.
Suzy Schares, City Clerk, stated that, if council votes for the first two
readings and denies the third, the motion will fail.
Noel Anderson, Community Planning and Development Director, explained that staff
recommends approval due to compliance with the rules. The Planning Commission
failed the request due to the clutter issue and local opposition.
Mr. Jacobs asked for further explanation of the effects this sign will have on
the area.
Mr. Harshberger explained how he believes this sign will add more visual noise
to the area and will further block mall visibility.
Mayor Hart confirmed that the Crossroads Mall does not have its own signage.
Mr. Powers stated that he supports the idea of collecting taxes from the sky but
he also desires to create and maintain business friendly corridors and believes
that this sign would have an adverse effect on that area.
Suzy Schares, City Clerk, clarified that if this first reading does not pass,
the motion would fail entirely.
Mr. Schmitt asked if this sign would block current signage.
Mr. Harshberger confirmed that it would.
Mr. Weber stated that he went to extensive measures to ensure that this sign
would not block current signage.
Mr. Schmitt questioned where Planning & Zoning Staff stood on this issue.
Mayor Hart stated that staff was opposed to it.
Aric Schroeder, City Planning, explained that there are 9 voting members on the
Planning and Zoning Commission and there were just 6 members present at the
meeting where upon this item was voted. 6 members is a quorum.
Mr. Jacobs questioned the amount of taxes paid by Crossroads Mall and the number
of businesses located there.
Mr. Harshberger estimated the number of businesses affiliated with Crossroads
Mall at 62 and did not know the amount of taxes paid.
Mr. Jacobs expressed his appreciation for a single business' desire to grow but
not at the expense of hindering business at the Crossroads Mall.
August 15, 2016 Page 9
Mr. Powers stated that he would reconsider allowing this to pass for the first
reading.
Suzy Schares, City Clerk, clarified that, since the Planning & Zoning Commission
has already voted this down, it would take 6 yes votes from council for this to
move forward.
ORAL PRESENTATIONS
Jim Chapman, 224 Bertch, questioned if a consultant will be hired to tell us how
to fix University Avenue.
Dennis Gentz, Assistant City Engineer, explained that the City will hire a
consultant to design University Avenue.
Mayor Hart explained that there will be community meetings addressing the needs
within this project.
David Dryer, 3145 W. 4 t Street, questioned why the garbage guys are picking up
garbage later in the day.
Mark Rice, Public Works Director, explained that there are people on vacation
and there are different people running the routes. There is no turn by turn
navigation in the garbage trucks and different drivers may simply be running the
routes in different orders. He confirmed that Mr. Dryer' s garbage was being
collected.
146462 - Welper/Lind
that the above oral comments be received and placed on file. Voice vote-Ayes:
Seven. Motion carried.
ADJOURNMENT
146463 - Welper/Lind
that the Council adjourn at 6:34 p.m. Voice vote-Ayes: Seven. Motion carried.
Suz chares, CMC
City Clerk/Human Resource Director