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HomeMy WebLinkAboutMinutes-August 8, 2016 August 8, 2016 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m. , on Monday, August 8, 2016. Mayor Quentin Hart in the Chair. Roll Call: Jacobs, Morrissey, Powers, Lind, Amos, Schmitt, and Welper. Prayer or Moment of Silence. Pledge of Allegiance: Dennis Clark, General Manager Waterloo Water Works. 146400 - Welper/Schmitt that the Agenda, as amended by adding item 9, a resolution approving a temporary "No Parking This Side" sign on the east side of the 400 block of Columbia Street for up to two (2) weeks beginning the week of August 8, 2016 due to Century Link replacing underground utility service and adding item 1.a.8. , a resolution approving the request of Darvel Givens to hold the Ras Smith Candidacy Announcement in Lincoln Park on August 9, 2016 from 6:00 p.m.to 7:00 p.m. , along with the use of a PA system, for the Regular Session on Monday, August 8, 2016, at 5:30 p.m. , be accepted and approved. Voice vote-Ayes: Seven. Motion carried. 146401 - Welper/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, August 1, 2016, at 5:30 p.m. , be accepted and approved. Voice vote-Ayes: Seven. Motion carried. Mayor Hart read a Proclamation declaring August 13, 2016 as Rashad Carrington Day. Mayor Hart recognized Chris Petersen as the August 2016 Team Member of the Month. The Jesse Cosby Center gave a presentation regarding the "Yes" Program. CONSENT AGENDA 146402 - Welper/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated August 8, 2016, in the amount of $3, 861, 971. 45, a copy of which is on file in the City Clerk' s office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2016-619. 2. Resolution approving the request of Asim Mustedanagic for tax exemptions on the construction of a new single family home valued at $209, 000 for property located at 1040 Hummingbird Circle, and located in the City Limits Urban Revitalization Area (CLURA) . Resolution adopted and upon approval by Mayor assigned No. 2016-620. 3. Resolution approving the request of Colton Carriger for tax exemptions on the construction of a new single family home valued at $204, 443 for property located at 1315 Hummingbird Circle, and located in the City Limits Urban Revitalization Area (CLURA) . Resolution adopted and upon approval by Mayor assigned No. 2016-621. 4. Resolution approving the request of Gaetane Jean-Marie for tax exemptions on the construction of a new single family home valued at $335, 570 for property located at 1417 Falcon Ridge, and located in the City Limits Urban Revitalization Area (CLURA) . Resolution adopted and upon approval by Mayor assigned No. 2016-622. 5. Resolution approving the request of Ian Crowther Green for tax exemptions on the construction of a new single family home valued at $189, 058 for property located at 4131 Mockingbird Lane, and located in the City Limits Urban Revitalization Area (CLURA) . August 8, 2016 Page 2 Resolution adopted and upon approval by Mayor assigned No. 2016-623. 6. Resolution approving the request of John Bender for tax exemptions on the construction of a new single family home valued at $202, 589 for property located at 1115 Sandpiper Court, and located in the City Limits Urban Revitalization Area (CLURA) . Resolution adopted and upon approval by Mayor assigned No. 2016-624. 7 . Resolution approving the request from Antioch Baptist Church to hold their annual 5K walk/run on August 13th, 2016 from 9:00 a.m. to 11:00 a.m. The run will start and end at the Church, located at 426 Sumner Ave. Resolution adopted and upon approval by Mayor assigned No. 2016-625. 8. Resolution approving the request of Darvel Givens to hold the Ras Smith Candidacy Announcement in Lincoln Park on August 9, 2016 from 6:00 p.m.to 7:00 p.m. , along with the use of a PA system. Resolution adopted and upon approval by Mayor assigned No. 2016-626. b. Motion to approve the following: Travel Requests Name & Title ofAmount not Personnel Class/Meeting Destination Date(s) to Exceed a. Dana Jackson, NAHRO UPCS/REAL West Des September $205.00 Housing Training Moines, IA 27, 2016 Maintenance b. P.O. Yates & 2016 Iowa IAI Raymond, IA September $500.00 P.O. Copp Basic Crime Scene 19-23 School 2016 c. Officers Glock Armorer Grinnell, IA October $1, 750.00 Richter, Recertification 11, 2016 Hoelscher, McClelland, Erie, M. Girsch, Rulapaugh, and Bram d. Jacob Frederick, SWC Fitness Rosemont, IL September $1, 160.32 Fitness Seminar (Midwest 29 - Specialist Mania) October 2, 2016 e. Jeff Siebel, 2016 Fire Ankeny, IA November $950.00 Property Safety Prevention & 1-4 2016 Inspector Building Safety Education Conference f- Greg Ahlhelm, 2016 Fire Ankeny, IA November $950.00 Plans Examiner Prevention & 1-4, 2016 Building Safety Education Conference 2. Approved Beer, Liquor, and Wine Applications Name & Address of New or Expiration Includes Class Business Renewal Date Sunday a. Noodles & Company, Special Class C Renewal 06/30/2017 X 2833 Crossroads Blvd. Liquor b. BJ's Bar & Billiards, C Liquor Renewal 07/29/2017 X 110 Ida Street w/Outdoor Service Roll call vote-Ayes: Seven. Motion carried. PUBLIC HEARINGS 146403 - Schmitt/Welper that proof of publication of notice of public hearing on the Construction of single family in-fill housing in the 1000 block of Lafayette, as published in the Waterloo Courier on July 25, 2016, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. August 8, 2016 Page 3 This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 146404 - Schmitt/Welper that the hearing be closed. Voice vote-Ayes: Seven. Motion carried. 146405 - Schmitt/Welper that "Resolution confirming approval of plans, specifications, form of contract, etc. in conjunction with the Construction of Single Family In-Fill Housing in the 1000 block of Lafayette", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Mr. Welper questioned the square footage of the house. Rudy Jones, Community Development Director, reported that the home will be approximately 1400 sq. feet but could be slightly adjusted. It will be built for $178, 000 and then sold for the appraised price. Resolution adopted and upon approval by Mayor assigned No. 2016-627. 146406 - Schmitt/Welper that "Resolution authorizing to proceed in conjunction with the Construction of Single Family In-Fill Housing in the 1000 block of Lafayette", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-628. 146407 - Schmitt/Welper Motion to receive and file and instruct City Clerk to read bids and refer to Development Director for review. Bidder Bid Security Bid Amount Connerley Construction Inc. Cedar Rapids, IA 52404 $8, 948.35 $178, 967. 00 Voice vote-Ayes: Seven. Motion carried. Mr. Schmitt questioned if bid information was sent out to local contractors. Rudy Jones, Community Development Director, explained that the project was sent to several local companies and was published. He added that they will review their process to determine if there is a particular reason that only one bid was received. 146408 - Schmitt/Welper that "Resolution awarding pre-construction contract to Connerley Construction, Inc. of Cedar Rapids, Iowa, in conjunction with Construction of Single Family In-Fill Housing in the 1000 block of Lafayette, in the amount of $178, 967, and authorize Mayor to execute said agreement", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-629. 146409 - Morrissey/Amos that proof of publication of notice of public hearing on the hearing to approve the request by CASCO Corporation for a site plan amendment to the "R-4,R-P" Planned Multiple Residence District to allow for the construction of 6, 436 SF medical clinic and a 30-stall parking lot, located directly to the east of 4015 Hurst Drive, as published in the Waterloo Courier on July 29, 2016, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections. David Dryer, 3145 W. 4th Street, questioned if this is in a TIF District, if there was a LURA or CLURA, if tax abatements were being offered, and if this is a city owned property being sold for $1. Page 4 August 8, 2016 Noel Anderson, Community Planning and Development Director, stated that it is within the San Marnan TIF district and the city does not own the property. There would be a future development agreement with them which could offer some tax relief. Mayor Hart clarified that the development agreement has not been put together yet. Once that happens, the city will have more information on costs to the city. 146410 - Morrissey/Amos that the hearing be closed and oral comments along with recommendation of approval of the Planning, Programming & Zoning Commission be received and placed on file. Voice vote-Ayes: Seven. Motion carried. 146411 - Morrissey/Amos that "an Ordinance approving a request by CASCO Corporation for a site plan amendment to the "R-4, R-P" Planned Multiple Residence District to allow for the construction of a 6, 436 square foot medical clinic located directly to the east of 4015 Hurst Drive", be received, placed on file, considered and passed for the first time. Roll call vote-Ayes: Seven. Motion carried. Mr. Schmitt questioned if there is an issue of timing for the project. David Vance, Bishop Engineering, 3501-104th Street, Urbandale, IA, stated that they are hoping to begin construction by the middle of September and would request council move forward as quickly as possible with this. Mr. Lind asked if there were any residential issues of which the council needs to be mindful. Noel Anderson Community Planning and Development Director, stated no objections are on file, all residents within 250 feet of this area received notification, and a special request of one neighbor was accommodated. 146412 - Morrissey/Amos that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote-Ayes: Seven. Motion carried. 146413 - Morrissey/Amos that " an Ordinance approving a request by CASCO Corporation for a site plan amendment to the "R-4, R-P" Planned Multiple Residence District to allow for the construction of a 6, 436 square foot medical clinic located directly to the east of 4015 Hurst Drive", be considered and passed for the second and third times and adopted. Roll call vote-Ayes: Seven. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. - 5363. RESOLUTIONS 146414 - Amos/Morrissey that "Resolution approving Development Agreement with M & K Quality Electric for the development of a 3, 000 square foot commercial building for an electrical company with a value no less than $210, 000.00, offering property tax rebates of year one through year four 70% and year five through year seven for 650, and authorize Mayor to execute said agreement", be adopted. Roll call vote-Ayes: Seven. Motion carried. Mr. Morrissey questioned who would be doing the electrical work on this building. Noel Anderson, Community Planning and Development Director, stated that this information would be determined during the building permit process and he clarified that the city would not tell them who to hire to complete the work but whomever it would be would have to meet all the city requirements to do so. Resolution adopted and upon approval by Mayor assigned No. 2016-630. 146415 - Amos/Morrissey that "Resolution approving Preconstruction Agreement with Iowa Department of Transportation for primary road improvements in conjunction with 2016 Highway 218 Asphalt Resurfacing Project (from Williston Avenue/W. 18th St. to W. 6th St. ) ; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote-Ayes: Seven. Motion carried. August 8, 2016 Page 5 Mr. Schmitt requested an overview of this item. Eric Thorson, City Engineer, explained that this is a continuation of the asphalt overlay project that was begun this year and the city is responsible for items such as sewer and curb repairs. Resolution adopted and upon approval by Mayor assigned No. 2016-631. 146416 - Lind/Schmitt that "Resolution approving Professional Service Agreement with Wayne Claassen Engineering and Surveying, Inc. , of Waterloo, Iowa, in the amount not to exceed $115, 000.00 for professional related services for the Northwest Interceptor Sewer Extension; and authorize Mayor and City Clerk to execute said documents", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-632. 146417 - Lind/Schmitt that "Resolution approving Construction Plans for Sanitary Sewer, Storm Sewer, and Paving Serving the Village West Subdivision, as submitted by Clapsaddle- Garber Associates, Inc. ; and Sewage Treatment Agreement DNR Form 28A (Sept 2010) with the Department of Natural Resources and the final acceptance of construction plans subject to the review and acceptance by the DNR, and authorize Mayor to execute said document", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-633. 146418 - Schmitt/Welper that "Resolution approving installation of a 25 MPH speed hump in the 300 block of W. Orange Rd", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-634 . 146419 - Schmitt/Welper that "Resolution approving a temporary "No Parking This Side" sign on the east side of the 400 block of Columbia Street for up to two (2) weeks beginning the week of August 8, 2016 due to Century Link replacing underground utility service", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-635. ORAL PRESENTATIONS Jim Chapman, 224 Bertch, questioned if there are plans to convert 4th and Stn Streets into two way streets and he asked for reasons this might be considered. Mayor Hart clarified that there are no plans currently on the table for such a conversion. Forest Dillavou, 1725 Huntington Road, expressed concern with doing construction on Downing Avenue while school is getting started. Sandie Greco, Traffic Superintendent, explained that the grant that was awarded has to be used for the project as written and cannot be transferred to a different project. Bruce W. Kaesser, 500 Sycamore Street, expressed concern with the 501 Sycamore curb replacement. Mr. Morrissey expressed concern with only having 3 Code Enforcement Officers. He read an encouraging statement from a citizen, Dick County by name, regarding the positive interactions with City employees. Mayor Hart expressed his appreciation for those who participated in National Night Out and encouraged everyone to continue working together as a community. 146420 - Welper/Schmitt that the above oral comments be received and placed on file. Voice vote-Ayes: Seven. Motion carried. August 8, 2016 Page 6 ADJOURNMENT 146421 - Welper/Schmitt that the Council adjourn at 6:15 p.m. Voice vote-Ayes: Seven. Motion carried. Sz Schares, CMC City Clerk/Human Resource Director