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FINANCE DEPT. STAFF ONLY LINE ITEM USED TRAVEL REQUEST CITY OF WATERLOO FY BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Bob Jorgensen, golf superintendent DATE: 12/17/19 NAME OF CLASS / MEETING: Iowa Turfgrass Conference and Tradeshow DESTINATION: Altoona, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: January 8, 2020 RETURN DATE: January 9, 2020 DATE(S) OF MEETING: January 7 - 9, 2020 PURPOSE OF TRAVEL/TRAINING: To keep up on new equipment and products. To attend Pesticide Applicator class to maintain license as required in this job position. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 195.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 195.00 BUDGET LINE ITEM: 010-37-4120-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 195.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST C:i t, DEPARTMENT HEAD �' MAYOR i'_1�., 7-/ DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 ItWA TURFGRASS 2020 TURFGRASS CONFERENCE . TRADE SHOW JANUARY 7 - 9, 2020 I THE MEADOWS EVENT CENTER 1 ALTOONA, IOWA © CONTACT INFORMATION Please print all information clearly and exactly as you wish it to appear on your name badge. Name: X — ' Company / Organization: (..9#'/tt�,5'9`"0"1 clfd/.,- eY�r� ie Phone: �� " '=,3/- Address: 4`% 0,* % /fie /-// `t:�. �f jam/ rc, r t%/21 it � Wz2le ic) ® REGISTRATION Email: Please choose your conference package and any additional options. Non-member prices listed in parentheses. Students Regular Registration Onsite & After 1/1/20 Your Selections to Q 0 Full Conference Registration includes education, lunches, trade show, and PAT h $60 $225 ($250) $250 ($275) $ VWUGS & Wed Registration includes education, lunch, and trade show ed & Thurs Registration includes education, lunches, trade show, and PAT $50 $40 $195 ($215) $175 ($195) $215 ($235) $195 ($215) $ $ 15 0 Tuesday Registration includes education, trade show, and hors d'oeuvres $20 $120 ($140) $135 ($155) $ 0 Wednesday Registration includes education, lunch, trade show. (Does not include $30 $150 ($170) $165 ($185) $ Awards & Scholarship Steak Dinner) ❑ Thursday Registration includes education, lunch, and PAT $20 $90 ($110) $105 ($125) $ ❑ Pesticide Applicator Training (PAT) ONLY $50 $50 ($50) $55 ($55) $ ❑ ISTMA Membership Social complimentary for ISTMA members, Tuesday, 7:00 PM CL $0 $0 $0 $ $25 $25 $25 $ ❑ Awards & Scholarship Steak Dinner Wednesday, 6:30 PM CO 0 Spouse Registration complimentary Trade Show Only $0 $0 $0 $ Name: NEW There is a cost to attend this year's Award and Scholarship Steak Dinner Total $ 1 5 © SESSION SELECTION Please choose the education session you anticipate spending the most amount of time in. 'Golf Course Session 0 Lawn Care & Landscape Session 0 Sports Turf Session © METHOD OF PAYMENT ❑ Check Enclosed OR 0 Visa ❑ Mastercard ❑ American Express Card Number: Exp. Date: CW #: Name on Card: Signature: Iowa Turfgrass Institute I 1605 North Ankeny Boulevard, Suite 210, Ankeny, Iowa 50023 Phone: 515.635.0306 I Email: randy@iowaturfgrass.org EDUCATION PROGRAM WEDNESDAY I JANUARY 8, 2020 9:00 am - 9:45 am Avoiding Tank Mixing Errors: Applying the Principles of Compatibility and Mixing Sequence - Fred Whitford, PhD, Purdue University It is a common practice to combine multiple crop protection products into a single spray application, called tank mixing. However, each formulated product has a set of diverse, intricate, and complex chemical structures. As a result, each additional tank mix partner increases the potential for incompatibilities (negative interactions). A focus on how formulation, tank mixing order, and carrier type (i.e. water or fertilizer) influence compatibility between products. The Power of Humics in Your Management Program - Anthony Goldsby, PhD, The Andersons In recent years there have been an increasing number of products being introduced to the green industry containing Humic/Fulvic Acid. Many different marketing claims are made from manufactures as to what these products can do, but what has really been scientifically proven? In this talk we will discuss how Humic Substances are manufactured and current scientific research that supports using these products in turfgrass management. Skinner Ballroom B Common Human Resources Problems Landscapers Make and How to Avoid Them - Steve Cesare, PhD, The Harvest Group The complexity associated with human resources, employment law, and personnel systems has be- come burdensome to say the least. Landscapers have found themselves spending an increased amount of time on their human resources programs to prevent costly mistakes from impacting their business operations, overall profit and loss, and organizational culture. This presentation offers information on the most commonly -occurring human resources problems that landscapers routinely have to deal with, and provides recommendations to improve the quality of their human resources programs. Skinner Ballroom C 9:45 am - 10:30 am Dos and Don'ts: a Superintendent's Guide to Golf Construction - Kevin Norby, Herfort Norby Golf Course Architects Learn about when you need an architect and when you can do the work in house. Kevin Norby will walk you through what you should and shouldn't do when doing projects on your own. Skinner Ballroom A Fall Maintenance, Winterization, and Spring Start Up of Spray Equipment - Fred Whitford, PhD, Purdue University After a long season of applying pesticides, it can take a lot of effort to make any needed repairs, complete fall maintenance, and winterize your sprayer. But with the ever-increasing cost of today's equipment, avoiding or improperly servicing your sprayer for winter storage can be a costly mistake when starting up in the spring. Learn a few of the steps necessary to prepare your sprayer for winter and complete routine maintenance for a quick startup in the spring. Sk Maximizing Your Gain - Understanding the Numbers That Drive Your Business -Josiah Cherry, KJK LawnCare, Inc. There is a lot of industry talk around gross profit margins and what they should look like. This presentation wit help give you line -of -sight into what your numbers should look like for your business, and how to go after them. Skinner Ballroom C 8 IOWA TURFGRASS CONFERENCE 2020 WEDNESDAY I JANUARY 8, 2020 (CONTINUED) 10:45 am - 11:30 am Best Practices Related to Performance Management - Steve Cesare, PhD, The Harvest Group Whether it be performance appraisals, corrective action, or employee termination, the area of perfor- mance management is a delicate area in which landscapers must demonstrate a clear understanding of the legal requirements, professional techniques, and personnel planning processes to sustain a tal- ented, motivated, and effective workforce. To that end, this session offers landscapers with specific in- formation on proper coaching methods, performance reviews, and disciplinary procedures to promote effective feedback, improved performance, and employee retention while at the same time minimizing the likelihood of a wrongful termination lawsuit. ISU Sports Turf Research Update and the Future - Dr. Adam Thoms and Ben Pease, M.S., Iowa State University Iowa State University has the largest dedicated sports turf research facility in the Midwest and one of the largest in the nation. Hear about what is currently being studdied and what the future could hold for the sports turf industry in Iowa. Learn how this could positively affect your job as a professional sports turf manager.Bring your questions, comments, and ideas to the presentation. Skinner Ballroom 8 The Pros and Cons of Winter Work - Josiah Cherry, KJK LawnCare, Inc. Have you ever thought once November 1st hits and you have finished your last fall cleanup, "Where does your business go?" What options are available to keep our team and business running in the "down months?" Skinner Ballroom C 11:30 am - 12:15 pm Keepin' It Sharp: Reels, Bedknife, and Roller Panel - Jeff Smith, JRM, Inc., Don Miner, Turfwerks, Brian Abels, Toad Valley Golf Course Reels, bedknives, and rollers are the bedrock of your maintenance practices. These items must always be in tip top shape for the best performance. Learn from a panel of experts the know quite a bit about the daily and yearly maintenance of these important pieces. Facilities and Grounds Discussion - Troy McQuillen, Kirkwood Community College, Mike Andresen, CSFM, Kirkwood Community College, Tim Van Loo, CSFM, Iowa State University Take a look at the big picture of Sports Turf Maintenance. Learn how regular maintenance activities can affect the whole facility. Skinner Bailroom B What Can We Learn From Truck Accidents? - Fred Whitford, PhD, Purdue University Just because someone else is at fault from a traffic accident doesn't necessarily mean you or the company are absolved. Learn how lawyers and the courts work when it comes to highway accidents involving spray application equipment and pesticides transported on the highway. More importantly, you will learn why keeping the trucks and trailers repaired and maintaining maintenance records is so important in protecting the driver and company. Skinner Ballroom C 12:15 pm - 1:00 pm Lunch A luncheon is provided inside the Trade Show floor for all Wednesday attendees. Seating is available on the stage, if necessary. Bishop BallrocB WWW.IOWATURFGRASS.ORG 9 EDUCATION PROGRAM WEDNESDAY I JANUARY 8, 2020 (CONTINUED) 1:00 pm - 1:45 pm IPLCA Annual Meeting Iowa Professional Lawn Care Association members are encouraged to attend the Annual Meeting to review and discuss relevant association information. Skinner Ballroom A 2:30 pm - 3:15 pm ISTMA Annual Meeting Iowa Golf Course Superintendent Association members are encourage to attend the Annual Meeting to review and discuss relevant association information. Skinner Ballroom A 4:00 pm - 4:45 pm Iowa GCSA Annual Meeting Iowa Sports Turf Managers Association members are encouraged to attend the Annual Meeting to review and discuss releveant association information. Skinner Ballroom A 5:30 pm - 6:30 pm Cocktail Social Hour Join all attendees for an hour of networking prior to the Awards and Scholarship Steak Dinner. Hors d'oeurves and a cash bar will be available during this relaxing hour for all attendees. Meadows Commons 6:30 pm - 8:30 pm Awards & Scholarship Steak Dinner Help us celebrate outstanding individuals receiving awards for their success in 2019, and students receiving scholarships in 2020. The Iowa Turfgrass Institute, the Iowa Golf Course Superintendents Association and the Iowa Sports Turf Managers Association will hand out annual awards to deserving individuals and scholarships to worthy students. In a business casual setting, attendees will receive a plated, three course meal, featuring steak, served with a house salad, freshly baked artisan breads, seasonal vegetables, and accompanied with dessert. Cash bars will also be available for interested individuals. Join us in honoring these individuals for their significant accomplishments in 2019. NEW IN 2020: Cost to at- tend the steak dinner will be $25. Please sign up on the RSVP portion of your attendee registration form. Bishop Ballroom 10 IOWA TURFGRASS CONFERENCE 2020 THURSDAY I JANUARY 9, 2020 9:00 am - 9:45 am Soil Testing Simplified - Doug Soldat, PhD, University of Wisconsin - Madison This talk will cover the uses and abuses of soil testing based on the latest research. We will cover how soil testing works and how to interpret the often confusing and conflicting results to ensure you are getting your monies worth from your soil testing program. Calibration - Ben Pease, MS, Iowa State University This will be a great presentation for those very important employees of yours. Learn tips and tricks to properly calibrating you equipment before it goes out on the job. Sk nee 9:45 am - 10:30 am Organic and Reduced -Risk Turf Management - Doug Soldat, PhD, University of Wisconsin - Madison More and more consumers expect an organic option in most of the products they buy. However, organ- ic turfgrass management has not yet become a reality. We will discuss aspects of organic turf manage- ment that work, and areas where it is lacking. Skinner Ballroom A & B Winners and Losers, an Update of Turfgrass Cultivar Performance - Nick Christians, PhD, and Adam Thoms, PhD, Iowa State University This talk will focus on new cultivars and how they have performed in Iowa over the past growing sea- sons. Turfgrass species discussed include: perennial ryegrass, Kentucky bluegrass in the sun and shade, tall fescue in sun and shade as well as under athletic traffic, and some tips on turfgrass establishment. 10:30 am - 11:00 am Pesticide Recertification Training: Category 6 Any individual seeking pesticide applicator re -certification in Right of Way must attend the category 6 training at 10:30am. You must also attend the regularly scheduled pesticide applicator training at 12:15pm. This is a new session this year. Skinner Ballroom A 10:45 am - 11:30 am Turfgrass Insect IPM Step 2: Identification - Donald Lewis, PhD, Iowa State University We see many injuries in the landscape over the course of the growing season, but to properly treat those injuries we must know what is causing them. This seminar will cover identification of common turfgrass insect pests and what kind of damage they cause. Dr. Lewis will provide examples from his experience and how to best control them. Skinner Ballroom A & B 11:30 am - 12:00 pm Pesticide Recertification Training: Category 5 Any individual seeking pesticide applicator re -certification in aquatic pest management must attend the category 5 training at 11:30 am. For category 5 re -certification, you must attend the following 2-hour training session as well. Skinner Ballroom A 12:15 pm - 2:15 pm Pesticide Recertification Training: Categories 30T, 5, 6, and 10 Continuing instructional credits are being offered to certified pesticide applicators for re -certification of commercial or private licenses in categories 30 (Ornamental Pest), 3T (Turf Pest), 30T (Ornamental and Turf Pest), 6 (Right -of -Way), and 10 (Research and Demonstration). Skinner Ballroom WWW.IOWATURFGRASS.ORG 11 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Brad VanderWerff, golf superintendent FINANCE DEPT. STAFF ONLY LINE ITEM USED FY BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance Copy - Department NAME OF CLASS / MEETING: Iowa Turfgrass Conference and Tradeshow DATE: 12/17/19 DESTINATION: Altoona, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: January 8, 2020 RETURN DATE: January 9, 2020 DATE(S) OF MEETING: January 7 — 9, 2020 PURPOSE OF TRAVEL/TRAINING: To keep up on new equipment and products. To attend Pesticide Applicator class to maintain license as required in this job position. - WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 195.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 195.00 BUDGET LINE ITEM: 010-37-4120-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 195.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST --�-- t� '. _ii_e vim:- I, I DEPARTMENT HEA MAYOR �/ / '?ATE DATE I..:AShared Goodies\Forms\Travel Request Form January 2010 I�WA Tl1RfGRASS H,STITLITE 2020 TURFGRASS CONFERENCE & TRADE SHOW JANUARY 7 - 9, 2020 I THE MEADOWS EVENT CENTER I ALTOONA, IOWA 0 CONTACT INFORMATION Please print all information clearly and exactly as you wish it to appear on your name badge. C7 `� Name: iL?- �jry.nc�2. WN. Company/Organization: JC• .,i, Address: Email: Phone: ® REGISTRATION Please choose your conference package and any additional options. Non-member prices listed in parentheses. Students Regular Registration Onsite & After 1/1/20 Your Selections N p .... Full Conference Registration includes education, lunches, trade show, and PAT r) $60 $225 ($250) $250 ($275) $ ❑ Tues & Wed Registration includes education, lunch, and trade show 9� $50 $195 ($215) $215 ($235) $ iik Wed & Thurs Registration includes education, lunches, trade show and PAT $40 $175($195) ($215) $ ❑ Tuesday Registration includes education, trade show, and hors d'oeuvres $20 $120 ($140) $135 ($155) $ ❑ Wednesday Registration includes education, lunch, trade show. (Does not include $30 $150 ($170) $165 ($185) $ Awards & Scholarship Steak Dinner) ' - ❑ Thursday Registration includes education, lunch, and PAT $20 $90 ($110) $105 ($125) $ ❑ Pesticide Applicator Training (PAT) ONLY $50 $50 ($50) $55 ($55) $ ❑ ISTMA Membership Social complimentary for ISTMA members, Tuesday, 7:00 PM $0 $0 $0 $ a ❑ Awards & ScholarshipSteak Dinner Wednesday,6:30 PM � �� $25 $25 $25 $ 1 , ; ❑ Spouse Registration complimentary Trade Show Only $0 $0 $0 $ Name: N'> , There is a cost to attend this year's Award and Scholarship Steak Dinner Total $ 8 SESSION SELECTION Please choose the education session you anticipate spending the most amount of time in. g Golf Course Session ❑ Lawn Care & Landscape Session ❑ Sports Turf Session © METHOD OF PAYMENT Check Enclosed OR ❑ Visa ❑ Mastercard 0 American Express Card Number: Exp. Date: CW #: Name on Card: Signature: Iowa Turfgrass Institute I 1605 North Ankeny Boulevard, Suite 210, Ankeny, Iowa 50023 Phone: 515.635.0306 I Email: randy@iowaturfgrass.org EDUCATION PROGRAM WEDNESDAY I JANUARY 8, 2020 9:00 am - 9:45 am Avoiding Tank Mixing Errors: Applying the Principles of Compatibility and Mixing Sequence - Fred Whitford, PhD, Purdue University It is a common practice to combine multiple crop protection products into a single spray application, called tank mixing. However, each formulated product has a set of diverse, intricate, and complex chemical structures. As a result, each additional tank mix partner increases the potential for incompatibilities (negative interactions). A focus on how formulation, tank mixing order, and carrier type (i.e. water or fertilizer) influence compatibility between products. S Inn r Ba QL-41, The Power of Humics in Your Management Program - Anthony Goldsby, PhD, The Andersons In recent years there have been an increasing number of products being introduced to the green industry containing Humic/Fulvic Acid. Many different marketing claims are made from manufactures as to what these products can do, but what has really been scientifically proven? In this talk we will discuss how Humic Substances are manufactured and current scientific research that supports using these products in turfgrass management. Skinn,=r B: ilroom B Common Human Resources Problems Landscapers Make and How to Avoid Them - Steve Cesare, PhD, The Harvest Group The complexity associated with human resources, employment law, and personnel systems has be- come burdensome to say the least. Landscapers have found themselves spending an increased amount of time on their human resources programs to prevent costly mistakes from impacting their business operations, overall profit and loss, and organizational culture. This presentation offers information on the most commonly -occurring human resources problems that landscapers routinely have to deal with, and provides recommendations to improve the quality of their human resources programs. Skinner Ballroom C 9:45 am - 10:30 am Dos and Don'ts: a Superintendent's Guide to Golf Construction - Kevin Norby, Herfort Norby Golf Course Architects Learn about when you need an architect and when you can do the work in house. Kevin Norby will walk you through what you should and shouldn't do when doing projects on your own. Skinner Ballroom A Fall Maintenance, Winterization, and Spring Start Up of Spray Equipment - Fred Whitford, PhD, Purdue University After a long season of applying pesticides, it can take a lot of effort to make any needed repairs, complete fall maintenance, and winterize your sprayer. But with the ever-increasing cost of today's equipment, avoiding or improperly servicing your sprayer for winter storage can be a costly mistake when starting up in the spring. Learn a few of the steps necessary to prepare your sprayer for winter and complete routine maintenance for a quick startup in the spring. Skinner Ballroom B Maximizing Your Gain - Understanding the Numbers That Drive Your Business -Josiah Cherry, KJK LawnCare, Inc. There is a lot of industry talk around gross profit margins and what they should look like. This presentation will help give you line -of -sight into what your numbers should look like for your business, and how to go after them. Skinner Ballroom C 8 IOWATURFGRASS CONFERENCE 2020 WEDNESDAY I JANUARY 8, 2020 (CONTINUED) 10:45 am - 11:30 am Best Practices Related to Performance Management - Steve Cesare, PhD, The Harvest Group Whether it be performance appraisals, corrective action, or employee termination, the area of perfor- mance management is a delicate area in which landscapers must demonstrate a clear understanding of the legal requirements, professional techniques, and personnel planning processes to sustain a tal- ented, motivated, and effective workforce. To that end, this session offers landscapers with specific in- formation on proper coaching methods, performance reviews, and disciplinary procedures to promote effective feedback, improved performance, and employee retention while at the same time minimizing the likelihood of a wrongful termination lawsuit. ISU Sports Turf Research Update and the Future - Dr. Adam Thoms and Ben Pease, M.S., Iowa State University Iowa State University has the largest dedicated sports turf research facility in the Midwest and one of the largest in the nation. Hear about what is currently being studdied and what the future could hold for the sports turf industry in Iowa. Learn how this could positively affect your job as a professional sports turf manager.Bring your questions, comments, and ideas to the presentation. S it,r'er oc r B The Pros and Cons of Winter Work -Josiah Cherry, KJK LawnCare, Inc. Have you ever thought once November 1st hits and you have finished your last fall cleanup, "Where does your business go?" What options are available to keep our team and business running in the "down months?" Skinner Ballroom C 11:30 am - 12:15 pm Keepin' It Sharp: Reels, Bedknife, and Roller Panel -Jeff Smith, JRM, Inc., Don Miner, Turfwerks, Brian Abets, Toad Valley Golf Course Reels, bedknives, and rollers are the bedrock of your maintenance practices. These items must always be in tip top shape for the best performance. Learn from a panel of experts the know quite a bit about the daily and yearly maintenance of these important pieces. Sirinner Ballroom A Facilities and Grounds Discussion - Troy McQuillen, Kirkwood Community College, Mike Andresen, CSFM, Kirkwood Community College, Tim Van Loo, CSFM, Iowa State University Take a look at the big picture of Sports Turf Maintenance. Learn how regular maintenance activities can affect the whole facility. Skinner Ballroom B What Can We Learn From Truck Accidents? - Fred Whitford, PhD, Purdue University Just because someone else is at fault from a traffic accident doesn't necessarily mean you or the company are absolved. Learn how lawyers and the courts work when it comes to highway accidents involving spray application equipment and pesticides transported on the highway. More importantly, you will learn why keeping the trucks and trailers repaired and maintaining maintenance records is so important in protecting the driver and company. Skinner Ballroom C 12:15 pm - 1:00 pm WWW.IOWATURFGRASS.ORG Lunch A luncheon is provided inside the Trade Show floor for all Wednesday attendees. Seating is available on the stage, if necessary. Bishop Ballroom 9 EDUCATION PROGRAM WEDNESDAY I JANUARY 8, 2020 (CONTINUED) 1:00 pm - 1:45 pm IPLCA Annual Meeting Iowa Professional Lawn Care Association members are encouraged to attend the Annual Meeting to review and discuss relevant association information. Skinner Bailroom A 2:30 pm - 3:15 pm ISTMA Annual Meeting Iowa Golf Course Superintendent Association members are encourage to attend the Annual Meeting to review and discuss relevant association information. Skinner Ballroom A 4:00 pm - 4:45 pm Iowa GCSA Annual Meeting Iowa Sports Turf Managers Association members are encouraged to attend the Annual Meeting to review and discuss releveant association information. Skinner Ballroom A 5:30 pm - 6:30 pm Cocktail Social Hour Join all attendees for an hour of networking prior to the Awards and Scholarship Steak Dinner. Hors d'oeurves and a cash bar will be available during this relaxing hour for all attendees. Meadows Commons 6:30 pm - 8:30 pm Awards & Scholarship Steak Dinner Help us celebrate outstanding individuals receiving awards for their success in 2019, and students receiving scholarships in 2020. The Iowa Turfgrass Institute, the Iowa Golf Course Superintendents Association and the Iowa Sports Turf Managers Association will hand out annual awards to deserving individuals and scholarships to worthy students. In a business casual setting, attendees will receive a plated, three course meal, featuring steak, served with a house salad, freshly baked artisan breads, seasonal vegetables, and accompanied with dessert. Cash bars will also be available for interested individuals. Join us in honoring these individuals for their significant accomplishments in 2019. NEW IN 2020: Cost to at- tend the steak dinner will be $25. Please sign up on the RSVP portion of your attendee registration form. Bishop Ballroom 10 IOWA TURFGRASS CONFERENCE 2020 THURSDAY J JANUARY 9, 2020 9:00 am - 9:45 am Soil Testing Simplified - Doug Soldat, PhD, University of Wisconsin - Madison This talk will cover the uses and abuses of soil testing based on the latest research. We will cover how soil testing works and how to interpret the often confusing and conflicting results to ensure you are getting your monies worth from your soil testing program. Calibration - Ben Pease, MS, Iowa State University This will be a great presentation for those very important employees of yours. Learn tips and tricks to properly calibrating you equipment before it goes out on the job. Skinnc' Bat- (Dom C 9:45 am - 10:30 am Organic and Reduced -Risk Turf Management - Doug Soldat, PhD, University of Wisconsin - Madison More and more consumers expect an organic option in most of the products they buy. However, organ- ic turfgrass management has not yet become a reality. We will discuss aspects of organic turf manage- ment that work, and areas where it is lacking. Skinner Bailrocrr A : B Winners and Losers, an Update of Turfgrass Cultivar Performance - Nick Christians, PhD, and Adam Thorns, PhD, Iowa State University This talk will focus on new cultivars and how they have performed in Iowa over the past growing sea- sons. Turfgrass species discussed include: perennial ryegrass, Kentucky bluegrass in the sun and shade, tall fescue in sun and shade as well as under athletic traffic, and some tips on turfgrass establishment. Skinner Ballroom C 10:30 am - 11:00 am Pesticide Recertification Training: Category 6 Any individual seeking pesticide applicator re -certification in Right of Way must attend the category 6 training at 10:30am. You must also attend the regularly scheduled pesticide applicator training at 12:15pm. This is a new session this year. Skinner Ballroom A 10:45 am - 11:30 am Turfgrass Insect IPM Step 2: Identification - Donald Lewis, PhD, Iowa State University We see many injuries in the landscape over the course of the growing season, but to properly treat those injuries we must know what is causing them. This seminar will cover identification of common turfgrass insect pests and what kind of damage they cause. Dr. Lewis will provide examples from his experience and how to best control them. Skinner Ballroom A & B 11:30 am - 12:00 pm Pesticide Recertification Training: Category 5 Any individual seeking pesticide applicator re -certification in aquatic pest management must attend the category 5 training at 11:30 am. For category 5 re -certification, you must attend the following 2-hour training session as well. Skinner Ballroom A 12:15 pm - 2:15 pm WWW.IOWATURFGRASS.ORG Pesticide Recertification Training: Categories 30T, 5, 6, and 10 Continuing instructional credits are being offered to certified pesticide applicators for re -certification of commercial or private licenses in categories 30 (Ornamental Pest), 3T (Turf Pest), 30T (Ornamental and Turf Pest), 6 (Right -of -Way), and 10 (Research and Demonstration). Skinner Ballroom 11 TRAVEL REQUEST CITY OF WATERLOO FY pW BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance FINANCE DEPT. STAFF ONLY LINE ITEM USED U (U 31 ii(2 o /3 `34(o /4U0 /5J u�- �W Copy - Department NAME(S) AND POSITION(S): JB Bolger, golf manager DATE: 12/17/19 NAME OF CLASS / MEETING: Iowa Turfgrass Conference and Tradeshow DESTINATION: Altoona, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: January 8, 2020 RETURN DATE: January 8, 2020 DATE(S) OF MEETING: January 7-9, 2020 PURPOSE OF TRAVEL/TRAINING: To keep up on new equipment and products. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 150.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 150.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-37-4120-1346 YES YES X GRANT REIMBURSABLE NO X REQUIRED CERTIFICATION NO TOTAL: $ 150.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR 7-1 DATE ft1 A TuRFcRSSS 2020 TURFGRASS CONFERENCE & TRADE SHOW JANUARY 7 - 9, 2020 I THE MEADOWS EVENT CENTER I ALTOONA, IOWA O CONTACT INFORMATION Please print all information clearly and exactly as you wish it to appear on your name badge. Company / Organization: A� �� 00 Lei 5liki'r iYi11 c e Address: I ! �) % (arv` ,e 1 I A1; LU esker I oo / 7-✓7 50701 ® REGISTRATION Phone: 3 iq -- 1 / '1/ 3-70 Please choose your conference package and any additional options. Non-member prices listed in parentheses. Students Regular Registration Onsite & After 1/1/20 Your Selections 41 Q ❑ Full Conference Registration includes education, lunches, trade show, and PAT $60 $225 ($250) $250 ($275) $ 0 Tues & Wed Registration includes education, lunch, and trade show $50 $195 ($215) $215 ($235) $ o ; ❑ Wed & Thurs Registration includes education, lunches, trade show, and PAT $40 $175 ($195) $195 ($215) $ ❑ Tuesday Registration includes education, trade show, and hors d'oeuvres $20 $120 ($140) $135 ($155) $ XWednesday Registration includes education, lunch, trade show. (Does not include $30 $150 ($170) $165 ($185) $ 15 Awards & Scholarship Steak Dinner) ❑ Thursday Registration includes education, lunch, and PAT $20 $90 ($110) $105 ($125) $ ❑ Pesticide Applicator Training (PAT) ONLY $50 $50 ($50) $55 ($55) $ ❑ ISTMA Membership Social complimentary for ISTMA members, Tuesday, 7:00 PM $0 $0 $0 $ ? ❑ Awards & Scholarship Steak Dinner Wednesday, 6:30 PM h $25 $25 $25 $ x❑ Spouse Registration complimentary Trade Show Only $0 $0 $0 $ Name: NSW; There is a cost to attend this year's Award and Scholarship Steak Dinner Total $ /3 U QSESSION SELECTION Please choose the education session you anticipate spending the most amount of time in. XGolf Course Session ❑ Lawn Care & Landscape Session ❑ Sports Turf Session 0 METHOD OF PAYMENT ❑ Check Enclosed OR ❑ Visa ❑ Mastercard ❑ American Express Card Number: Exp. Date: CW #: Name on Card: Signature: Iowa Turfgrass Institute I 1605 North Ankeny Boulevard, Suite 210, Ankeny, Iowa 50023 Phone: 515.635.0306 I Email: randy@iowaturfgrass.org EDUCATION PROGRAM WEDNESDAY I JANUARY 8, 2020 9:00 am - 9:45 am Avoiding Tank Mixing Errors: Applying the Principles of Compatibility and Mixing Sequence - Fred Whitford, PhD, Purdue University It is a common practice to combine multiple crop protection products into a single spray application, called tank mixing. However, each formulated product has a set of diverse, intricate, and complex chemical structures. As a result, each additional tank mix partner increases the potential for incompatibilities (negative interactions). A focus on how formulation, tank mixing order, and carrier type (i.e. water or fertilizer) influence compatibility between products. ;in,_.e The Power of Humics in Your Management Program - Anthony Goldsby, PhD, The Andersons In recent years there have been an increasing number of products being introduced to the green industry containing Humic/Fulvic Acid. Many different marketing claims are made from manufactures as to what these products can do, but what has really been scientifically proven? In this talk we will discuss how Humic Substances are manufactured and current scientific research that supports using these products in turfgrass management. Skinner B_:!Erooni B Common Human Resources Problems Landscapers Make and How to Avoid Them - Steve Cesare, PhD, The Harvest Group The complexity associated with human resources, employment law, and personnel systems has be- come burdensome to say the least. Landscapers have found themselves spending an increased amount of time on their human resources programs to prevent costly mistakes from impacting their business operations, overall profit and loss, and organizational culture. This presentation offers information on the most commonly -occurring human resources problems that landscapers routinely have to deal with, and provides recommendations to improve the quality of their human resources programs. Skinner Ballroom C 9:45 am - 10:30 am Dos and Don'ts: a Superintendent's Guide to Golf Construction - Kevin Norby, Herfort Norby Golf Course Architects Learn about when you need an architect and when you can do the work in house. Kevin Norby will walk you through what you should and shouldn't do when doing projects on your own. Skinner Ballroom A Fall Maintenance, Winterization, and Spring Start Up of Spray Equipment - Fred Whitford, PhD, Purdue University After a long season of applying pesticides, it can take a lot of effort to make any needed repairs, complete fall maintenance, and winterize your sprayer. But with the ever-increasing cost of today's equipment, avoiding or improperly servicing your sprayer for winter storage can be a costly mistake when starting up in the spring. Learn a few of the steps necessary to prepare your sprayer for winter and complete routine maintenance for a quick startup in the spring. Skinner Ballroom B Maximizing Your Gain - Understanding the Numbers That Drive Your Business -Josiah Cherry, KJK LawnCare, Inc. There is a lot of industry talk around gross profit margins and what they should look like. This presentation will help give you line -of -sight into what your numbers should look like for your business, and how to go after them. Skinner Ballroom C 8 IOWA TURFGRASS CONFERENCE 2020 WEDNESDAY I JANUARY 8, 2020 (CONTINUED) 10:45 am - 11:30 am Best Practices Related to Performance Management - Steve Cesare, PhD, The Harvest Group Whether it be performance appraisals, corrective action, or employee termination, the area of perfor- mance management is a delicate area in which landscapers must demonstrate a clear understanding of the legal requirements, professional techniques, and personnel planning processes to sustain a tal- ented, motivated, and effective workforce. To that end, this session offers landscapers with specific in- formation on proper coaching methods, performance reviews, and disciplinary procedures to promote effective feedback, improved performance, and employee retention while at the same time minimizing the likelihood of a wrongful termination lawsuit. ISU Sports Turf Research Update and the Future - Dr. Adam Thorns and Ben Pease, M.S., Iowa State University Iowa State University has the largest dedicated sports turf research facility in the Midwest and one of the largest in the nation. Hear about what is currently being studdied and what the future could hold for the sports turf industry in Iowa. Learn how this could positively affect your job as a professional sports turf manager.Bring your questions, comments, and ideas to the presentation. Skin: ier na liroo r B The Pros and Cons of Winter Work -Josiah Cherry, KJK LawnCare, Inc. Have you ever thought once November 1st hits and you have finished your last fall cleanup, "Where does your business go?" What options are available to keep our team and business running in the "down months?" Skinner Baiiroom C 11:30 am - 12:15 pm Keepin' It Sharp: Reels, Bedknife, and Roller Panel -Jeff Smith, JRM, Inc., Don Miner, Turfwerks, Brian Abels, Toad Valley Golf Course Reels, bedknives, and rollers are the bedrock of your maintenance practices. These items must always be in tip top shape for the best performance. Learn from a panel of experts the know quite a bit about the daily and yearly maintenance of these important pieces. Sl'inner Ballroom A Facilities and Grounds Discussion - Troy McQuillen, Kirkwood Community College, Mike Andresen, CSFM, Kirkwood Community College, Tim Van Loo, CSFM, Iowa State University Take a look at the big picture of Sports Turf Maintenance. Learn how regular maintenance activities can affect the whole facility. Skinner Ballroom B What Can We Learn From Truck Accidents? - Fred Whitford, PhD, Purdue University Just because someone else is at fault from a traffic accident doesn't necessarily mean you or the company are absolved. Learn how lawyers and the courts work when it comes to highway accidents involving spray application equipment and pesticides transported on the highway. More importantly, you will learn why keeping the trucks and trailers repaired and maintaining maintenance records is so important in protecting the driver and company. Skinner Ballroom C 12:15 pm - 1:00 pm Lunch A luncheon is provided inside the Trade Show floor for all Wednesday attendees. Seating is available on the stage, if necessary. Bishop Ballroom WWW.IOWATURFGRASS.ORG 9 EDUCATION PROGRAM WEDNESDAY JANUARY 8, 2020 (CONTINUED) 1:00 pm - 1:45 pm IPLCA Annual Meeting Iowa Professional Lawn Care Association members are encouraged to attend the Annual Meeting to review and discuss relevant association information. Skinner Baif ooui A 2:30 pm - 3:15 pm ISTMA Annual Meeting Iowa Golf Course Superintendent Association members are encourage to attend the Annual Meeting to review and discuss relevant association information. Skien. r Baiir-oom A 4:00 pm - 4:45 pm Iowa GCSA Annual Meeting Iowa Sports Turf Managers Association members are encouraged to attend the Annual Meeting to review and discuss releveant association information. Skinner Ballroom A 5:30 pm - 6:30 pm Cocktail Social Hour Join all attendees for an hour of networking prior to the Awards and Scholarship Steak Dinner. Hors d'oeurves and a cash bar will be available during this relaxing hour for all attendees. Meadows Connons 6:30 pm - 8:30 pm Awards & Scholarship Steak Dinner Help us celebrate outstanding individuals receiving awards for their success in 2019, and students receiving scholarships in 2020. The Iowa Turfgrass Institute, the Iowa Golf Course Superintendents Association and the Iowa Sports Turf Managers Association will hand out annual awards to deserving individuals and scholarships to worthy students. In a business casual setting, attendees will receive a plated, three course meal, featuring steak, served with a house salad, freshly baked artisan breads, seasonal vegetables, and accompanied with dessert. Cash bars will also be available for interested individuals. Join us in honoring these individuals for their significant accomplishments in 2019. NEW IN 2020: Cost to at- tend the steak dinner will be $25. Please sign up on the RSVP portion of your attendee registration form. Bishop Ballroom 10 IOWA TURFGRASS CONFERENCE 2020 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee I 7- Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,300.00 plus est. shipping costs of $ Included to pay for or purchase Youth hockey equipment to be used in WYHA recreational hockey program and paid for with funds from the Fred G. Merold Fund. This purchase or expenditure is being made because: The generous donation from the Fred G. Merold Fund allows beginning youth hockey players the opportunity to try hockey by providing the necessary equipment. Vendor selected for this purchase: SLAPSHOT HOCKEY SHOP, DES MOINES IA n Bids or written quotes were taken on this purchase, as follows: SLAPSHOT HOCKEY SHOP- Des Moines, IA $ 2,300.00 HOCKEY WOLF - MISSOULA, MT $ 2,467.65 Ti Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds n Road Use Tax Sewer Sanitation Federal/other grants 171 Other (specify) Fred G Merold Fund This expenditure is to be coded to the following budget line -item: 010-37-4105-1558 37GFT 0007 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respe submitted, 7lacY/ `(SiTn"ature Dept. a Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2 9 Merold Fund Hockey Equipment 12_17_2019.xls (Mar 2010) 5,942.74 5,942.74 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE 10,000 plus est. shipping costs of $ to pay for or purchase Rental of excavator. This purchase or expenditure is being made because: To dredge out silt from #12/13 pond at Gates Park Golf Course. This will increase holding capacity and lower algea and plant growth in the water. Vendor selected for this purchase: Mid Country Machinery Inc. Waterloo, IA X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: United, Star, Black Hawk Rental companies do not inventory this type of heavy equipment. Shipping from out of the area is too expensive. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4125-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Signature Dept. Head oresignee) Sanitation (Project Code) $ 10,000 after amendment $ 10,000 after amendment /-> / 7 7% ,fiibdt Gt!,l'-%0-1e1 / Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Excavator Rental.xls (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES NO If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2020 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 37 4125 3000 cash 10,000.00 010 37 4125 1390 other contractual 10,000.00 TOTAL This amendment is being requested because: $10,000.00 TOTAL $10,000.00 to budget funds for a pond project at Gates Goff course. This will use part of the balance that was left at the end of fiscal year 2019. Prior Committee Actions (Dates): /a-/7/9 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment Request Form.xls (Apr 2003) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,500.00 plus est. shipping costs of $ N/A to pay for or purchase Renewal of annual subscription to TreeKeeper Software City Clerk Use Only Finance Committee Approval Date 1 `'7/26 This purchase or expenditure is being made because: TreeKeeper software is used to collect data in the field and used in the office to manage Waterloo's tree resources using theat data. Vendor selected for this purchase: Davey Tree Expert Company nBids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: Davey Resource Group was chosen several years ago to manage Waterloo's tree inventory after evaluating all vendors and bids. This payment is an annual renewal of that subscription. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer n Sanitation I I Bonds ri Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1319 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 14,552.00 V and the current available balance is gr Respectfully submitted, (Signature Dept. H Designee) Date (Signature Finance Dept. Review) K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Z( Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ NTE $3950 plus est. shipping costs of $ to pay for or purchase 4 IPADs for Code Enforcement This purchase or expenditure is being made because: Code Enforcement will be utilizing these IPADS in the field witht their new GIS-centric application for managing code violations. Vendor selected for this purchase: US Cellular n Bids or written quotes were taken on this purchase, as follows: I ^ 1 Bids or quotes were not taken on this purchase because: US Cellular is the city's provider of mobile devices. We are still determining which model of IPAD will work best that is why we have done a NTE amount. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax n Sewer n Sanitation I I Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: Code Enforcement CIP (GO p$+nds) ,rj2 O (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature pt. Head or Designee) (Project Code) $ 15, 30.00 $ 15;436:60 / 274i' 17 Date (Signature Finance Dept. Review) i�-/'/y Date K:\shared goodies\forms\Pre-Auth Code Enforcement IPADs.xls (Mar 2010) EMILY GRAHAM From: [hhsYoungb|ut Senn Wednesday, December l8'20lyll/45AK4 To: EMILY GRAHAM Subject: FW: CIP Account Number Hi Emily — I guess the account that they want it to come out of is: 525-15-5125-1520 Was not CIP account after all. From: EK4|LYRU5SELL<EK8|UiRUSSELL0Dxvaterloo'ia.orK> Sent: Wednesday, December 1D,20191O:1SAK4 To: Chris Youngb|ut<Chris.Youn8b|ut@VVATERLOO-|A.ORG> Subject: CIP Account Number Hi Chris, Maria wanted me to follow-up on what account number to use for the ipad pre-auth purchase. It will be line item 525- 15-5125-1520. It appears finance took out $2,340 just yesterday to cover the yearly New World fee so we are about $156 short. I will put together a budget amendment to cover what we are short and get that handed in. Emily Rummell — Clerk CityofVVatedoo—CodeEnforcernent 826 Mulberry Street Waterloo, lA5O7O3 ph:319.291.382O erni|y.russe||6bvvater|oo-ia.org PURSUANT T0AOWA CODE CHAPTER 22 E-MAIL COMMUNICATION T0AND FROM THUS ADDRESS MAY BE SUBJECT TO PUBLIC DISCLOSURE. 1 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date ! ' The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,049.00 plus est. shipping costs of $ 0.00 to pay for or purchase forensic cellular phone extraction for an ongoing criminal investigation. This purchase or expenditure is being made because: criminal investigation requiring a forensic unlocking of a cellular phone. Half the cost is being paid by the Black Hawk County Attorney. Vendor selected for this purchase: Cellbrite Inc l l Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Cellebrite is the forensic company that is being utilized by the Police Department with in house supporting hardware. Total cost is $2098.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund n Road Use Tax Sewer 0 Sanitation ▪ Bonds ri Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1568 Crime Lab (Fund - Department - Activity - Account Number) in which the budgeted amount is $ (o 2v and the current available balance is Resp ctfully submitted, 2 -I q-f 1,de,609 //- 2 0 (Signatur Dept. Head or Designee) Date (Signa ure Finance Dept. Review) Date (Project Code) K:\shared goodies\forms\Cellbrite Extraction 2019.xlsx (Mar 2010) City Clerk Use Only Finance Committee Approval Date CI( LA City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the SEWER Department to expend $ 2,854.40 plus ext. shipping cost of $ 250.00 to pay for or purchase WEIL PUMP REPAIR/REBUILD KIT This purchase or expenditure is being made because: DAVID LIFT STATION PUMP REBUILD Vendor selected for this purchase: QUALITY PUMP []Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: QUALITY PUMP IS SOLE PROVIDER FOR PUMP REPAIR/REBUILD KIT Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: []Road Use Tax: []Sewer: Sanitation: []Bonds: [] Federal/other grants: DOther(specify): This expenditure is to be coded to the following budget Tine -item: 520-14-5200-1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Restfully sui gnatur (Project Code) $ 400,000.00'� $ 1-54-933-64 / 1P G3 /. i-2-1 ad Or Designee) Date (Signature Finance Dept. Review) Date Quality Pump & Control 84015th Street S. W. Mason City, IA 50401 Name / Address 11'atcrtoo. Cite of Haste Water Department 715 ;Mulberry Street Waterloo. I;\ 50703-5783 Quotation Date Quote # 12;5 ?019 Item Description Qty Cost WEIL Pump rcpair Pi r Part Rebuild kit (seals. orings. hearings) 1 537.30 Part Rotary & stationary blade kit 1 386.10 fart 'Motor Rewind 1 701.00 Shop Dielectic oil 1 175.110 Supplies 1 25.00 shop Labor freight 8 110.00 Freight 1 150.00 Subtotal Sales Tax (5.0%) Total 537.30 386.10 701.00 175.00 25.00 880.00 150.00 $2.854.40 $0.00 Total $2.854.40 WATERLOO RE( r1()i,:Ai. =\IPP(_IRf INTER -DEPARTMENTAL CORRESPONDENCE TO: WATERLOO CITY COUNCIL - Finance Committee VIA: Michelle Weidner, Chief Financial Officer FROM: Keith Kaspari, MPA, C.M., Director of Avian CC: Mayor Quentin Hart Sheila Combs, Airport Bookkeeper (Certification Folder) SUBJ: Disposal of Old Snow Plow Blade DATE: Monday, December 30, 2019 Michelle - Per my discussion with you on Monday evening, December 16th, please allow this correspondence to serve as my request via the Finance Committee, to dispose of, and place for sale, an old snowplow blade (pictured) that has not been used in many years due to the purchase of more modern and updated snow removal equipment that has been purchased since 2010. Since this snowplow was purchased with Federal (FAA) funds around 1994, the FAA's Regional Office (Ed Hyatt, Manager, Planning and Engineering Branch) has approved my request, as long as I sell the plow for less than $5,000. Therefore, I would like to sell this plow for $4,900 if able. If I would sell the plow for, or in -excess of $5,000, then the FAA would then reduce a future grant to the City of Waterloo / Airport for that same amount. thhe funds received, I would turn-aroun dxequest-that"the same foods be deposited into our airport account TT371-7=-$uil--Groutti whereby, Staff will then use these funds and approximately $4,000 mor rohase approximately 33 Airfield -Guidance ' Sign "panels".that- -were.-identified_ for r ement during our recent November 2019 Safety and Certification Inspection. Staff has estimated that to replace the panels as identified would be between $8,500 and $9,000. Thank you, and the members of the Finance Committee for the kind consideration of this request. Respectfully - Keith Attachments: (2) Picture of Plow Blade Copy of Line Item Amendment Request Form (Dated: 12/16/2019) 1 Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES NO If so, date approved: 3 b / i City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 6/30/2020 submitted by the Housing Authority Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 283 13 5452 1710 Contingency 10,000.00 283 13 5452 1301 Temp Services 10,000.00 TOTAL $10,000.00 TOTAL $10,000.00 This amendment is being requested because: The Housing Authority currently has a full-time temp through Kelly Services for our receptionist duties, as the incumbent resigned at the end of October. The $10,000 allotted should cover temp expenses until someone can be hired. If not, we may need to do another amendment at a later date. Prior Committee Actions (Dates): (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) /2- /f-/9 Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment Request Form.xls (Apr 2003) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO t 17- Project Name (from page one) IDOT Air Service Development FY-20 Department No. project wilt be budgeted under 29 Activity No. project will be budgeted under 7760 / 7700 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3353 Federal U-Step Grant 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3720 Donations - Restricted 3750 Sale of Bonds 3800 Miscellaneous Revenue 3111 Hotel/Motel Tax EXPENDITURES: To be assigned by t Project No. Subproject No 114/ (Each column should only include amounts by fund) Fund: Fund: 291 010 48,000.00 Fund: Fund: Total 48,000.00 TOTALS $ 48,000.00 $ - $ - $ - $ 48,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1319 Other Prof 1351 Advertising 48,000.00 12,000.00 60,000.00 TOTALS. $ 48,000.00 $ 12,000.00 $ $ - $ 60,000.00 (Sig ':ture Dep /71/C- Mal .c./.1,c, (‘}-1----.z/a-/3-if Dat (Signature Finance Dept. Review) Date users\michelle-w\forms\Project Budget Wkshts_IDOT Air Svc Dev FY20.xls\Page 2 (F3onat-non constr) (April 2003) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name IDOT Air Service Development FY-20 City Contract No. Project Manager Project Budget Total Keith Kaspari $ 60,000.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes Grant Name No FY-20 Air Service Development Program C. City Match Source of Funding Airport Operations Budget D. Other Entities Yes Name Project No. Subproject No. % Paid by federal grant % Paid by state grant % Paid by City No X % Paid by other entity Attach copies of any grant agreements that will fund the project (REQUIRED) 2. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, attach authorization to purchase real property to this document. 3. Please indicate any non -participating expenses that you are aware will be incurred, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 4. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. the Finance. Dept 80.00% 20.00% Done None on Yes No Done None n Yes None n 5. Include a brief description of the project in the space below: (REQUIRED) This is an agreement between the Waterloo Regional Airport and the Iowa Department of Transportation for Air Service Sustainment funding. Pursuant to the terms of this agreement, the Iowa DOT agrees to provide authorized funding to help in air service development activities to include: marketing to sustain and increase capture of existing Waterloo area demand for passenger air service using television, radio and print advertising. In addtion, this grant will cover the acquisition of a set of reconditioned air stairs if they are available. Page 2 must be attached and signed. users\michelle-w\forms\Project Budget Wkshts_IDOT Air Svc Dev FY20.xls\Page 1 All Projects (Feb 2007) Completed forms should be routed directly to the Finance Dept. % FINANCE DEPT. ONLY Finance Lommittee appryval required? YES ✓ NO If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2020 submitted by the Leisure Services- Young Arena Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 37 4105 3000 Cash Carry Over 37GFT.0007 , 5,942.4 010 37 4105 1558 Skate Equipment 37GFT.0007 5,942.E TOTAL $5, 942.7dt This amendment is being requested because: We are budgeting funds that remained in the project at the end of fiscal year 2019 TOTAL $5, 942.7.4 Prior Committee Actions (Dates): (Signature De ad or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K.\users\shared goodies\forms\2019 12 17 19 Budget Amendment Request Form.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance C mittee approval required? YES NO If so, date approved: 4, j City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2020 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Dept Activity Acct # Acct Name Proj Code Amount /Fund 010 37 4125 3000 cash 10,000.00`� 010 37 4125 1390 other contractual 10,000.00. TOTAL This amendment is being requested because: $10,000.00 TOTAL $10,000.00 to budget funds for a pond project at Gates Golf course. This will use part of the balance that was left at the end of fiscal year 2019. Prior Committee Actions (Dates): (Signature Dept. Head or D !.().� ./..e6Lt.//) (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment Request Form.xls (Apr 2003) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Greenbelt Lake Improvements Phase I City Contract No. Project Manager Project Budget Total \ /lc' Todd Derifield $ 200,000.00 1. How will this project be funded? A. Federal Grant Yes No x CFDA # Grant Name B. State Grant Yes X No Grant Name Reap Grant C. City Match Source of Funding D. Other Entities Yes No Name be assigned by the Finance Dept. Pro Subproject % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) 100.00% Done None X Yes No ❑X El El ❑ ❑X ❑n X ❑X Project will include improvements to the Greenbelt Lake area in the Katoski Greenbelt, including ADA accessible fishing pier, improving fishing access points and a 4 acre pollinator planting. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Greenbelt Lake Phase I.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) Greenbelt Lake Improvements Phase I Department No. project will be budgeted under 37 Activity No. project will be budgeted under 4100 (Each column should only include amounts by fund) Fund: _290 REVENUES: 290-37-4100 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3111 Hotel Motel EXPENDITURES: 200,000.00 Fund: Fund: Fund: Total 200,000.00 TOTALS $ 200,000.00 $ - $ - $ $ 200,000.00 2103 Engineering & Consulting $ 13,227.00 $ 13,227.00 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 2168 Park Improvements 186,773.00 186,773.00 TOTALS $ 200,000.00 $ (Signature Dept. Head Date $ $ $ 200,000.00 (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Greenbelt Lake Phase I.xls\Page 2 (Constr Proj) (Mar 2010) IOWA DEPARTMENT OF NATURAL RESOURCES November 19, 2019 CITY OF WATERLOO PAUL HUTING 1101 CAMPBELL AVENUE WATERLOO, IA 50701 Re: REAP Grant # 20-R4-GY, GREENBELT LAKE IMPROVEMENTS - PHASE 1 Dear PAUL HUTING: GOVERNOR KIM REYNOLDS LT. GOVERNORADAM GREGG DIRECTOR KAYLA LYON Congratulations! Attached please find your organizations Grant Agreement for your Resource Enhancement and Protection (REAP) grant awarded by the Department of Natural Resources (DNR). Please carefully review the grant agreement, print, sign, and return an original to my attention. A signed copy will be returned to you. Please start a folder to place all grant and expense documention in. State rules and regulations included with the application and pertaining to the REAP program effectively become part of the grant agreement. If you have any questions, please contact me at 515-725-8213. Sincerely, 'a i(1eea WtouvCCC Kathleen Moench Budget and Finance Bureau Enclosures Phone: 515-725-8200 WALLACE BUILDING, 502 E 9TH ST, DES MOINES IA 50319 www.lowaDN R.gov Fax: 515-725-8201 GRANTEE: PROJECT TITLE: CONTACT PERSON/PHONE #: GRANT AWARD: DNR CONTACT/PHONE #: IOWA DEPARTMENT OF NATURAL RESOURCES 502 E. 9TH STREET DES MOINES, IA 50319 RESOURCE ENHANCEMENT AND PROTECTION FUND GRANT AGREEMENT -DEVELOPMENT CITY OF WATERLOO GREENBELT LAKE IMPROVEMENTS - PHASE 1 PAUL HUTING 319-291-4370 $200000.00 Kathleen Moench 515-725-8213 REAP Grant # 20-R4-GY 1. PURPOSE. The purpose of this REAP Development Grant Agreement is to enable the Iowa Department of Natural Resources (DNR), acting for the State of Iowa, to assist the CITY OF WATERLOO (Grantee) in the development of land for the enhancement and protection of open space areas. 2. PARTIES/AUTHORITY. The parties to this Grant Agreement are the DNR, an agency of the State of Iowa, and the CITY OF WATERLOO. The parties make this Grant Agreement pursuant to 1989 Iowa Code Supplement Section 455A.19(1)(a), which authorizes the Natural Resource Commission to spend certain state funds appropriated for projects to enhance and protect open spaces. 3. GENERAL DESCRIPTION OF PROJECT LANDS. This Grant Agreement is for your project described as: PHASE I OF LAKE IMPROVEMENTS INCLUDING SHORELINE STABILIZATION AND ACCESS, ACCESSIBLE FISHING PIER, WALKWAY AND POLLINATOR PLANTINGS, LOCATED OFF MARTIN ROAD & SERGEANT ROAD, WATERLOO, BLACK HAWK COUNTY, IOWA. 4. GRANT AWARD AND REIMBURSEMENTS. The DNR will provide 100 percent of development costs up to a maximum amount of $200000.00. A. A ninety (90) percent advance reimbursement of the grant award may be requested by submitting a letter of request to: Kathleen Moench, Budget & Grants Bureau, Iowa Department of Natural Resources 502 E. 9th Street Des Moines, Iowa 50319 B. Final payment will be made when the project is completed and the grantee submits a letter of request along with the following grant requirements: • a legal description of the property for the required Notice of Use Restriction; • pictures of the completed project; • copies of billings and canceled checks for 100 percent of the grant award; • contracted development work requires; a copy of the signed contract, pay estimates, and contractor's reimbursement Refund of Sales Tax; • final report, to include a description of the completed project and efforts made to procure goods and services from Targeted Small Businesses (TSBs). REAP Grant # 20-R4-GY 5. RESPONSIBILITIES. The grantee is solely responsible for the project completion as outlined in the project proposal. The grantee will make a concerted effort to procure goods and services from Targeted Small Businesses (TSBs) during the performance of this Grant Agreement. The DNR may provide assistance at the request of the grantee, or at the Director's recommendation. 6. AMENDMENTS. This Grant Agreement may be amended only by written ADDENDA signed and dated by the DNR Director or the DNR REAP coordinator. Requests for amendments shall be directed to the DNR REAP coordinator. 7. EFFECTIVE DATE/TERMINATION. This Grant Agreement shall become effective when it has been signed and dated by the DNR Director and the grantee. All work specified in the project proposal will be completed by DECEMBER 31, 2021. 8. AVAILABILITY OF FUNDS: If funds anticipated for the continued fulfillment of this agreement are at any time not forthcoming or insufficient, either through the failure of the State of Iowa to appropriate funds, or discontinuance or material alteration of the program under which funds were provided, then the Department shall have the right to terminate the agreement without penalty. 9. By signing this Grant Agreement, the grantee agrees to the terms and conditions set forth in this agreement and all attachments listed below: • the REAP "General Provisions" (State Administrative Rules from your application); Date Alex Moon, Deputy Director Iowa Department of Natural Resources PAUL.HUTING@WATERLOO-IA.ORG Email Address Grantee Signature; Mayor or County Board Director Print Name; Mayor or County Board Director Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance C,dmmittee approval required? YES �/ NO If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 20 submitted by the _ POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 11 1150 3873 Reimb for Services 11 GRT.ODEF 7,500.00 010 11 1150 1114 Overtime 7,500.00 TOTAL $7,500.00 TOTAL $7,500.00 This amendment is being requested because: This is to conform with the City's budget line item control policy. See attached paperwork, continued funding for Kid Kilo WC-IAN-0132 T-32 for FY20. Prior Committee Actions (Dates): (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\cs budget amend req form (Apr 2003) ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES FY 2020 Agreement FOR THE USE OF THE STATE OR LOCAL OVERTIME AND AUTHORIZED EXPENSE/STRATEGIC INITIATIVE PROGRAM DUNS #: Federal Tax Identification #: 075841684000 42-6005327 Amount Requested: Amount requested should match the amount calculated on the Initial Funding Form, Page 2. $ 7,500.00 Number of Officers Listed: 5 From: , October 1, 2019 Beginning Date of Agreement To: September 30, 2020 Ending Date of Agreement State or Local Organization Narcotics Supervisor: Major Joe Leibold Telephone Number: (319) 291-4340 E-mail Address: Leiboldj@waterloopolice.com Sponsoring Federal Agency(ies): FB I/DEA DC#: W-32- OCDETF Investigation / Strategic Initiative Number: WC-IAN-132 Operation Kid Kilo Name: Federal Agency Investigations: Number: 245C-OM-2989609 State or Local Organization Name: Waterloo Police Department Address to receive OCDETF paperwork (no PO Boxes): ATTN: Major Joe Leibold 715 Mulberry Street Waterloo, Iowa 50703 Sponsoring Federal Agency Group/Squad Supervisor: Scott Irwin Telephone Number: (319) 743-6501 E-mail Address: srirwin@fbi.gov Please provide the name, telephone number, e-mail address, and fax number for the financial staff person at the State or Local Organization, who is directly responsible for the billing on the Reimbursement Request: Name: Kate Winston Telephone Number: `E-mail Address: (319) 291-4400 winstonk@waterloopolice.com Agreement (FY20), Page 1 ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES FY 2020 Agreement Initial Funding Form FOR THE USE OF THE STATE OR LOCAL OVERTIME AND AUTHORIZED EXPENSE/STRATEGIC INITIATIVE PROGRAM OCDETF Case #: WC-IAN-132 Amount Requested: $ 7,500.00 This amount should be entered on Page 1 of the Reimbursable Agreement. Please note: The amount requested should cover your active investigation plan from the agreement start date. Proactive finding analysis will be conducted to determine the need for additional funds throughout the life of the agreement. Agreement Activity: (Please check all that apply) ESurveillance Takedown TriallCourt ®✓ Appro Wire: D Pending ved If Other, please describe the type of investigative activity the State & Local Agency will be participating in: El Other Factors to Consider when Determining the Initial Agreement Amount: Average Officer Overtime Rate: $ 59.25 Estimated overtime hours for your active investigation plan, from the agreement start date: if any: 126.00 Prior year agreement spending, $ 14,874.65 Please provide a brief explanation on how the initial funding amount was determined, if other factors were considered: Agreement (FY20), Page 2 This Agreement is between the above named State or Local Law Enforcement Organization and the Organized Crime Drug Enforcement Task Forces (OCDETF) Program. This Agreement shall be effective when signed by an authorized State or Local Organization official, the sponsoring Federal Agency Special Agent -In -Charge, the sponsoring Agency Regional OCDETF Coordinator, the Assistant United States Attorney Regional OCDETF Director, and the OCDETF Executive Office. 1. It is agreed that the State or Local Law Enforcement officers named on this Agreement will assist in OCDETF Investigations, Strategic Initiatives and prosecutions as set forth in the Organized Crime Drug Enforcement Task Forces State or Local Overtime and Authorized Expense/Strategic Initiative Programs, Policies and Procedures Manual, Fiscal Year 2020. 2. No individual Agreement with a State or Local organization may exceed $25,000, and the cumulative amount of OCDETF State and Local overtime monies that may be expended on a single OCDETF Investigation or Strategic Initiative in a single fiscal year may not exceed $50,000 without express prior approval from the OCDETF Executive Office. The OCDETF Executive Office will entertain requests to exceed these funding levels in particular cases. Please submit a written request including justification approved by the AUSA Regional Director to the OCDETF Budget Officer/Deputy Budget Officer when seeking to exceed the above stated funding levels. 3. Each Reimbursable Agreement will be allowed no more than six (6) modifications per year. In addition, if the funds for a particular Agreement are completely deobligated with the intention of closing that Agreement, it will not count as a modification for purposes of this policy. These amendments must be transmitted by a memorandum approved and signed by the AUSA Regional OCDETF Director or designee for the region and sent to the OCDETF Executive Office. 4. If an Agreement does not have any activity during the last ninety (90) days, the funds shall automatically be deobligated. The OCDETF Executive Office will assist with the monitoring of the aging Agreements. Further, if a State or Local Organization indicates that it is no longer performing work under a particular Agreement, the State or Local Overtime and Authorized Expense/Strategic Initiative Programs, Policies and Procedures Manual requires that a modification memorandum identifying the amount to be deobligated be submitted to the OCDETF Executive Office as soon as possible after determining that no work is being performed. 5. The State or Local Law Enforcement Organization agrees to provide experienced drug Law Enforcement officers who are identified in this Agreement to work on the specified OCDETF Investigation or Strategic Initiative. Any change in Law Enforcement officers assigned must be agreed to by all approving officials. Agreement (FY20), Page 3 6. Officers who are not deputized shall possess no Law Enforcement authority other than that conferred by virtue of their position as a commissioned officer of their parent Agency. 7. Officers who are deputized may possess Federal Law Enforcement authority as specified by the Agency affording the deputation. 8. Any State or Local officers assigned to an OCDETF Investigation or Strategic Initiative in accordance with this Agreement are not considered Federal employees and do not take on the benefits of Federal employment by virtue of their participation in the Investigation or Strategic Initiative. 9 OCDETF and the sponsoring Federal Law Enforcement Agency(ies) for the approved OCDETF Investigation or Strategic Initiative will provide to the assigned State or Local officers the clerical, operational and administrative support that is mutually agreed to by the parties in this Agreement. 10. Officers assigned to OCDETF Investigations or Strategic Initiatives should work full-time on the Investigation(s) or Strategic Initiative(s) in order to be paid overtime. In order to satisfy the "full-time" expectation, a Law Enforcement officer should work forty (40) hours per week or eight (8) hours per day on a single or multiple OCDETF Investigation(s) or Strategic Initiative(s). Any established exceptions or waivers to this definition shall be requested by the Regional Coordination Group and attached as Addendum A to the Agreement. [The parent State or Local Organization must pay the base salary of its officers. In the event officers must work overtime on an OCDETF Investigation or Strategic Initiative, the OCDETF Program will reimburse the parent State or Local Law Enforcement Organization for a limited amount of those overtime costs.] The Organization is responsible for paying its Law Enforcement officer(s) for their overtime, travel and per diem expenses. To ensure proper and complete utilization of OCDETF overtime and expense allocations, reimbursement claims must be submitted monthly on the OCDETF Reimbursement Request Form. The OCDETF Executive Office may refuse payment on any reimbursement request that is not submitted to the OCDETF Regional Coordination Group within thirty (30) days of the close of the month in which the overtime was worked. 11. It is the responsibility of the State or Local Organization to retain and have available for inspection sufficient supporting documentation for all regular hours and overtime hours worked towards a specific OCDETF case. Officers' timesheets must reflect work towards a specific OCDETF case and must be reviewed and signed by an authorized State or Local official. 12. Analysis of reimbursement claims by the Regional Coordination Group may result in a modification of the obligation of funds contained within this Agreement as well as the time period covered. The Organization affected by any such modification will receive a memo notifying them of the changes. Agreement (FY20), Page 4 13. Overtime payments, including all other non-OCDETF Federal sources (such as Safe Streets, HIDTA, IRS, ICE, FEMA, etc.) may not, on an annual per person basis, exceed 25% of the current approved Federal salary rate in effect at the time the overtime is performed. The State or Local Organization is responsible for ensuring that this annual payment is not exceeded. The Executive Assistant/OCDETF Program Specialist will monitor these payments via MIS and communicate to the Federal Agency Regional OCDETF Coordinators who provide status updates to any officer approaching the threshold. 14. The overtime log must be attached to the reimbursement request when submitting the monthly invoices. The Sponsoring Federal Agency Supervisory Special Agent and the State or Local official authorized to approve the Reimbursement Request must certify that only authorized expenses are claimed, the regular hours requirement is satisfied, and that overtime has not exceeded 25% of the current Federal salary rate in effect at the time the overtime was worked. 15. Under no circumstances will the State or Local Organization charge any indirect costs for the administration or implementation of this Agreement. 16. The State or Local Organization shall maintain complete and accurate records and accounts of all obligations and expenditures of funds under this Agreement for a period of six (6) years and in accordance with generally accepted accounting principles to facilitate inspection and auditing of such records and accounts. 17. The State or Local Organization shall permit examination and auditing by representatives of the OCDETF Program, the sponsoring Federal Agency(ies), the U.S. Department of Justice, the Comptroller General of the United States, and/or any of their duly -authorized agents and representatives, of any and all records, documents, accounts, invoices, receipts, or expenditures relating to this Agreement. Failure to provide proper documentation will limit State or Local Law Enforcement Organizations from receiving OCDETF funding in the future. 18. The State or Local Organization will comply with Title VI of the Civil Rights Act of 1964 and all requirements applicable to OCDETF Agreements pursuant to the regulations of the Department of Justice (see, e.g., 28 C.F.R. Part 42, Subparts C and G; 28 C.F.R. 50.3 (1991)) relating to discrimination on the grounds of race, color, sex, age, national origin or handicap. 19. This Agreement may be terminated by any of the parties by written notice to the other parties ten (10) business days prior to termination. Billing for outstanding obligations shall be received by OCDETF within thirty (30) days of the notice of termination. Agreement (FY20), Page 5 20. The Debt Collection Improvement Act of 1996 requires that most payments made by the Federal government, including vendor payments, must be made by electronic funds transfer (EFT). In accordance with the act, all OCDETF reimbursement payments will be issued via EFT. Participants are required to register in SAM.gov to receive reimbursements; registration information will be provided upon request. In certain circumstances the OCDETF Executive Office may make exceptions for Organizations that are unable to accept this form of payment, however, such Organizations must include written justification in the addendum of each new Agreement. 21. All changes made to the original Agreement must be approved by the OCDETF Executive Office and initialed by the Executive Assistant/OCDETF Program Specialist of the Regional Coordination Group making the revision. The AUSA Regional OCDETF Director or designee must initial all funding changes. 22. The Regional Coordination Group is responsible for identifying and implementing any additional policy requirements, as needed, for its specific region. Those regional policies will be documented in the Addendum B and attached to the approved Agreement. The Organizations are agreeing to adhere to these additional requirements and must have written approval by the Regional Coordination Group for any exceptions to the regional policies. 23. Restrictions: Fringe benefits (such as retirement, FICA, or other expenses) are NOT to be included in overtime payment. Auxiliary educational benefits are also NOT to be included in overtime payment. Reimbursement of overtime payment is based solely on the authorized overtime rate of each participating officer listed in the Agreement. Under no circumstances may a State or Local agency include any administrative fees for the processing of overtime. Additionally, officers are not eligible for reimbursement of compensation time earned in lieu of overtime payment. OCDETF will only reimburse an actual $ amount paid to the officer for overtime worked, any additional benefit (including compensation time) will NOT be reimbursed. This Agreement is not a contract or obligation to commit Federal funds in the maximum amounts projected. Funding allocations for the time period set forth and agreed to herein represent projections only and are based upon consultation between the sponsoring Federal Agency and the State or Local Law Enforcement Organization. They are, therefore, subject to modification by OCDETF based upon the progress and needs of the OCDETF Investigation or Strategic Initiative. Additionally, resources are contingent upon the availability of funds per the approval and signature of the OCDETF Executive Office obligating authority. The OCDETF Executive Office will approve and certify that all the terms and conditions of the Agreement have been met. Each Agreement must be approved and signed by a State or Local Law Enforcement Organization official who has supervisory authority over, and is authorized to assign, the participating Law Enforcement officers to the OCDETF Investigation or Strategic Initiative. Agreement (FY20), Page 6 Approved By: Approved By: f Aut orize. State or Local Official Print Name /: 531k0 1Q/ ZO1 Sponsoring e e al Agency Special Agent in Charge or Designee Date Title I( rlIvi-1,1 Date 12(ST1 - Print Name Approved By: V� 0 cy Regional OCDETF Coordinator No,s1AA, Approved By: As stant United States AttornejR(gional OCDETF Director Date Date Funds are encumbered for the State or Local Organization overtime costs and authorized expense/Strategic Initiative Programs specified above. Subject to availability of funds. Approving Official: OCDETF Executive Office Date Agreement (FY20), Page 7 ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES STATE OR LOCAL LAW ENFORCEMENT OFFICERS ASSIGNED TO PARTICIPATE IN THE STATE AND LOCAL OVERTIME AND AUTHORIZED EXPENSE/STRATEGIC INITIATIVE PROGRAMS State or Local Organization: Waterloo Police Department OCDETF Investigation / Strategic Initiative Number: WC-IAN-0132 The Law Enforcement officers listed below will assist with the above identified OCDETF Investigation or Strategic Initiative. Any modification of the list of Law Enforcement officers must be agreed to in writing by all of the parties to this Agreement, made a part of the Agreement, and forwarded to the OCDETF Executive Office. NAME 1. Jason P. Feaker TITLE/RANK DOB Lieutenant 5/13/75 2. Richard Gehrke Sergeant 7/5/72 3. Joseph Zubak Investigator 10/5/78 4. Nicholas Berry Investigator 5/20/79 5. Diana Del Valle Investigator 5/17/84 6. 7. 8. 9. 10. Agreement (FY20), Page 8 Addendum A Definition of "Full -Time Participation" Exemption The "full-time" rule states: Officers assigned to an OCDETF investigation are expected to work full-time (e.g. eight hours per day, 40 hours per week) on the single investigation or multiple OCDETF investigations; i,e. the officer/agent is working more than one OCDETF investigation or he/she is assigned to a task force working exclusively OCDETF investigations. The parent State or local agency must pay the base salary of these officers. However, given the size of narcotics units in most of the departments in this Region and the increasing demands being placed on these units, the West Central Regional Coordination Group has determined that some flexibility in application of the full-time rule is required. To that end the following policy best meets the demand of significant contribution by the State or local agency and the flexibility required to meet all the law enforcement demands: An agent/officer can work/claim up to a maximum of 16 hours per month of overtime without working any regular hours on an OCDETF investigation. Additionally, there may be exceptions granted for special circumstances for one-time events such as T-III surveillance, canine searches, aerial surveillance, controlled deliveries, etc. All special circumstances MUST be approved in writing via email by the OCDETF Agency Regional Coordinator prior to use. If special circumstances are NOT approved in advance, the exception will not be granted. Any Other Exceptions or Justifications Agreement (FY20), Page 9