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HomeMy WebLinkAboutApproved documents - 10/28/19TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED ,26,6 / % 7l,2O /34146, FY0%OBUDGETED ,3000 — EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance —.7$/0<`� �jy� 10 z3 -1 Copy - Department NAME(S) AND POSITION(S): Nate Alderman, Electrician DATE: October 22, 2019 NAME OF CLASS / MEETING: NEC Code Update Class /fedifyla (01t DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: November 13, 2019 RETURN DATE: November 13, 2019 DATE(S) OF MEETING: November 13, 2019 PURPOSE OF TRAVEL/TRAINING: Satisfies the requirement for the new State of Iowa Electrical Licensing law. Finding problems and solutions to the most common mistakes that are made in the wiring of new facilities. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 190.00 REGISTRATION 15.00 MILEAGE/FUEL TOTAL FOR ALL: $ 190.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 266-17-7120-1346 YES NO X YES NO GRANT REIMBURSABLE REQUIRED CERTIFICATION TOTAL: $ 190.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO PARTMENT HEAD DATE I APPROVE THIS TRAVEL REQUEST i �L1 Lit v L MAYOR DATE K:\Shared Goodies\Forms\Travel Request Foini January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2020_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 h3,cDo <3,(75/ ; /D • 3 -<4 Co. - Department NAME(S) AND POSITION(S): Officer Caleb Christiansen, Officer Chris Roberts DATE: October 22nd, 2019 NAME OF CLASS / MEETING: Precision Driving Instructor School DESTINATION: Newton, la. DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 11/4/19 Return Date: 11/8/19 DATE(S) OF MEETING: November 4-8, 2019 PURPOSE OF TRAVEL: Capt. McGeough is requesting to send Officer Christiansen and Officer Roberts to the Driving Instructor Certification Course in Newton, la. November 4-8, 2019. This course is an Instructor Certification needed to teach Officers from this department as well as other departments around the state of Iowa. The cost for this course will not exceed $2000.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ N/A YES NO METHOD OF TRAVEL: )0000000( CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $285.00 LODGING $390.00 MEALS $1250.00 REGISTRATION $75.00 MILEAGE/FUEL TOTAL FOR ALL: $ 2000.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ /000.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE I APPROVE THIS TRAVEL REQUEST LaL,JinCtflotszi-- MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED DO /.- l WD jacIG FY ,2L)20 BUDGETED 6 CAW EXPENDED YTD THIS REQUEST (p 3G LEFT AFTER THIS REQUEST DATE ;m' i0 -�3 .if Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Medical Supervisor, Jason Hernandez DATE: October 16, 2019 NAME OF CLASS / MEETING: Iowa Emergency Medical Services Association (IEMSA) Conference DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: November 7th, 2019 RETURN DATE: November 9tt', 2019 DATE(S) OF MEETING: November 7-9, 2019 PURPOSE OF TRAVEL/TRAINING: The Iowa EMS Association conference is the annual conference held by the association of which Waterloo Fire Rescue is a proud member. The conference covers the latest in data driven and evidence based emergency and prehospital medicine. The target audience involves EMS professionals from EMT's to Physicians. The conference is a great source of up-to-date information for Emergency Medical Technicians, Paramedics, Ambulance service directors and medical directors. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo PRIVATE VEHICLE ESTIMATE OF COST: $359.50 (2 Nights) LODGING $30.00 MEALS $220.00 REGISTRATION MILEAGE/FUEL $30.00 TOTAL FOR ALL: $ 639.50 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-12-1410-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 639.50 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY • ' BENEFICIAL TO THE CITY OrE • I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR lo-fl--t K:\Shared Goodies\Forms\Travel Request Form January 2010 DATE City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date L-/22 //, �( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Insp $ 1,500.00 plus est. shipping costs of $ Department to expend to pay for or purchase This purchase or expenditure is being made because: Fire Alarm/Suppression Systems Plan Review - 505 N Elk Run Tyson Material Handling Vendor selected for this purchase: Lund Fire Protection n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: City of Waterloo has a contract with Lund Fire Protection Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund n Road Use Tax n Sewer n Sanitation nBonds El Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-5100-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is $ and the current available balance is Respectfully submitted, 7/7;-: 0-al--)q (Signature Dept. Head or Designee) Date T (Project Code) J% ✓ Wti /.1 (Signature Finance Dept. Review) ,a Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee 0 Approval Date /' �( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 4,240.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Replacement of 3 ton RTU (rooftop unit) at Fire Station # 5 Vendor selected for this purchase: Young Plumbing & Heating I Bids or written quotes were taken on this purchase, as follows: Young Plumbing & Heating - $ 4,240.00 Beal's Sheet Metal - $ 7,000.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n ❑X General Fund Bonds Road Use Tax Federal/other grants C n Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 416-22-1400-2152 & 418-22-1400-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respec fully submitted, (Signature Dept. Head or Designee) (Project Code) 0'� I $ /good $ 7716, 9 /»t- Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Lund Fire - 505 N Elk Run Tyson.xls (Mar 2010) City Clerk Use Only Finance Committee / q Approval Date I 0r "� I l City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk's Office Department to expend $ 13,659.86 plus est. shipping costs of $ to pay for or purchase Annual Contract: Laserfiche Software Assurance & Phone Support (12/18/19 - 12/17/2020) This purchase or expenditure is being made because: Vendor selected for this purchase: Advanced Systems, Inc. Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Advanced Systems is our Laserfiche support vendor. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ❑ Bonds Road Use Tax Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8400-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully subs itte Sanitation (Project Code) $ �z0.sd` to i °1 /0-23-1 ( ignature D t. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Authorization.Laserfiche Annual Contract 12.18.19 - 12.17.20.xls (Mar 2010) GORDON ADVANCED ° FLESCH m ._L SrsTEMs, IHc C OM P A N Y° 5801 Westminster Dr. PO Box 219 Cedar Falls, IA 50613 P: 319-260-4100, 800-274-2047 F: 319-260-2110 Bill To: City 0f Waterloo Clerk 715 Mulberry St Waterloo, IA 50703-5783 Contract Number 21486-01 ANNUAL CONTRACT; ANNIVERSARY DATE DECEMBER 18TH LASERFICHE SOFTWARE ASSURANCE & PHONE SUPPORT CONTRACT INVOICE Invoice Number: 707425 Invoice Date: 10/16/2019 Customer: City 0f Waterloo Clerk 715 Mulberry St Waterloo, IA 50703-5783 Due Date �_. Invoice Total 12/15/2019 Invoice Remarks Contract Amount $ 13,659.86 Contract Remarks Summary: Contract base rate charge for the 12/18/2019 to 12/17/2020 billing period *Sum of equipment base charges Detail: Equipment included under this contract Misc/Software Contract Number Serial Number EQU9172 EQU9172 Remit To: Advanced Systems, Inc. 5801 Westminster Dr. PO Box 219 Cedar Falls, IA 50613 800-274-2047 Base Charge Location $13,659.86 $ 13,659.86 P.O. Number City Of Waterloo Clerk 715 Mulberry St Waterloo, IA 50703-5783 Balance Due $ 13,659.86 Start Date 12/18/2014 12/17/2020 $13,659.86 * $13,659.86 Invoice SubTotal $13,659.86 Tax: $0.00 Invoice Total $13,659.86 Balance Due: $13,659.86 Page 1 of 1 City Clerk Use Only Finance Committee Approval Date ` L�� / c( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Fire Department Department to expend $ 37,760.80 plus est. shipping costs of $ 0.00 to pay for or purchase Purchase of two (2) Stryker Power Pro XT ambulance cots. This purchase or expenditure is being made because: These cots are being purchased to equip two newly ordered ambulances approved by city council in September. Vendor selected for this purchase: Stryker ❑X Bids or written quotes were taken on this purchase, as follows: Quote is taken from Stryker, the manufacturer and single source vendor n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El ❑X General Fund Bonds El Road Use Tax n Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 419-12-1410-2117 Ambulance Replacement (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is to , Y 14.d& 626 -tO.0 t to 23 4i1 Date (Signature Finance Dept. Review) Date (Signature Dept. Head or Designee) $ 540,000.00'/. $ 540,000.00 K:\shared goodies\forms\Stryker Power -Pro XT Purchase.xls (Mar 2010) stryker Quick Quote 10/3/2019 3:07 PM Quote Number: Version: Prepared For: 10059511 1 WATERLOO FIRE AND RESCUE Attn: Quote Date: 10/03/2019 Expiration Date: 01/01/2020 Delivery Address Name: Account #: Address: WATERLOO FIRE AND RESCUE 1066924 425 E 3RD ST WATERLOO Iowa 50703 Equipment Products: Remit to: Rep: Email: Phone Number: End User - Shipping - Billing Name: Account #: Address: P.O. Box 93308 Chicago, IL 60673-3308 Ryan From ryan.from©stryker.com (319) 331-9111 WATERLOO FIRE AND RESCUE 1066924 425 E 3RD ST WATERLOO Iowa 50703 Bill To Account Name: Account #: Address: WATERLOO FIRE AND RESCUE 1066924 425 E 3RD ST WATERLOO Iowa 50703 # Product Description Qty Sell Price Total 1.0 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 1.10 1.11 1.12 1.13 1.14 1.15 1.16 1.17 1.18 1.19 6506000000 6506040000 6506034002 6500315000 6500130000 6500128000 6500147000 6500034000 6085033000 7777881669 7777881670 6506026000 6500001430 0054030000 650606160000 6085031000 6506037000 6060036017 6500028000 6500003130 Power -PRO XT XPS Option 6506 PWR-LOAD/PERF-LOAD OPTION 3 Stage IV Pole PR Option Pocketed Back Rest Pouch Head End Storage Flat Equipment Hook SMRT Charger Mounting Bracket PR Cot Retaining Post 3 Yr X-Frame Powertrain Wrnty 2 Yr Bumper to Bumper Warranty Power Pro Standard Components X-RESTRAINT PACKAGE DOM SHIP (NOT HI, AK, PR, GM) ONE PER ORDER, MANUAL, ENG OPT Trendelenburg No Steer Lock Option SAFETY HOOK, SHORT 120V AC SMRT Charging Kit KNEE GATCH BOLSTER MATRSS, XPS 2 $15,638.00 $31,276.00 $1,757.60 $3,515.20 $1,752.80 $3,505.60 $303.20 $606.40 $228.00 $456.00 $122.40 $244.80 $46.40 $92.80 $32.00 $64.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 Stryker Medical - Accounts Receivable - accountsreccr,able a stry kin corn - PO BOX 93308 - Chicago, IL 60673-3308 Stryker Quick Quote 10/3/2019 3:07 PM Quote Number: 10059511 Remit to: P.O. Box 93308 Version: 1 Chicago, IL 60673-3308 Prepared For: WATERLOO FIRE AND RESCUE Rep: Ryan From Attn: Email: ryan.from@stryker.com Phone Number: (319) 331-9111 Quote Date: 10/03/2019 Expiration Date: 01/01/2020 Product Description Qty Sell Price Total 1.20 6506036000 No HE Section 02 Bottle $0.00 $0.00 1.21 0054200994 NO RUNNER $0.00 $0.00 1.22 6506012003 STANDARD FOWLER $0.00 $0.00 2.0 TUP-MCOT-PROXT Trade -up Manl Cot to Pwr-ProXT 2-$500.00 -$1,000.00 3.0 TIN-MCOT-PROXT Trade -In Man Cot to Pwr-Pro XT 2 -$500.00 -$1,000.00 Equipment Total: $39,760.80 Price Totals: Grand Total: $37,760.80 Prices: In effect for 60 days. Terms: Net 30 Days Ask your Stryker Sales Rep about our flexible financing options. AUTHORIZED CUSTOMER SIGNATURE 2 Stryker Medical - Accounts Receivable - accountsreceivableiustrvker.com - PO BOX 93308 - Chicago, IL 60673-3308 City Clerk Use Only Finance Committee l�� Approval Date I �� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,200.00 plus est. shipping costs of $ to pay for or purchase male and female lifeguard suits for 2019 outdoor pool staff as well as whistles and breakaway lanyards. This purchase or expenditure is being made because: to outift all lifeguards at the Byrnes and Gates Pools in a consistent and matching uniform. Vendor selected for this purchase: Scheels (Cedar Falls, IA) x Bids or written quotes were taken on this purchase, as follows: Scheels (Cedar Falls, IA) $2,158.30 The Lifeguard Store (Normal, IL) $2,440.28 Original Watermen (Vista, CA) Did not meet specs. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds Road Use Tax Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1557 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. HeOar Designee) Sanitation (Project Code) $ 6,000.00 '/ $ 4,547.99 '/ Lth Date (Signature Finance Dept. Review) id -23 4 Date K:\shared goodies\forms\2019 swimsuits.xls (Mar 2010) City Clerk Use Only Finance Committee °(VW(c( Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 11,100.00 plus est. shipping costs of $ to pay for or purchase 1,100 feet of 2" copper water line and couplers to install from Gates Park Golf Course pump house to the new maintenance building being constructed. This purchase or expenditure is being made because: Existing water line to old building is not below frost grade. Water service can not run year round. Contaminents in the ground prevent the usage of PEX piping. Vendor selected for this purchase: Utility Equipment Company X Bids or written quotes were taken on this purchase, as follows: Utility Equipment Company, Waterloo, Iowa $11,100.00 Ferguson, Waterloo, Iowa $12,335.84 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Sewer Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 415-37-4120-2174 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. /61 -,-,,?„7.yr ad or Designee) Date (Project Code) $ 125,000.00 `/ $ 67,676.12 '/ (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Gates Maintenance Water Line.xls (Mar 2010) City Clerk Use Only Finance Committee Ib/ � Approval Date i (1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,346.01 plus est. shipping costs of $ 0.00 to pay for or purchase Removal, repair & relocation of (3) Young Arena flag poles. This purchase or expenditure is being made because: Relocation of the flag poles is necessary to provide bus parking for visiting USHL teams. Supports the City's Strategic Plan, 4.5-"Maintain City facilities that support quality of place". Vendor selected for this purchase: Miller Fence & Flag Co. ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: Miller Fence & Flag Co. ---Waterloo Iowa $2,346.01 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund Bonds Road Use Tax n Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 419-37-4500-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 77,000.00 and the current available balance is Respectfully submitted, VZ-2 ` (Signature Dept. Head or Designee) Date Signature Finance Dept. Review) Date K:\shared goodies\forms\2019 Flag Pole Improvments.xls (Mar 2010) City Clerk Use Only Finance Committee f t, Approval Date /i City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,777.84 plus est. shipping costs of $ to pay for or purchase surface mix to patch the Young Arena parking. This purchase or expenditure is being made because: was in need of repair. Strategy 4.5 Quality of Place. Vendor selected for this purchase: Aspro n Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: Aspro is used by street department for repairs. Aspro is the only vendor to provide hot mix asphalt. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund I I Road Use Tax n Sewer n Sanitation [ 1 Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 419-37-4500-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitte (Signature Dept. Hesignee) Date $ 77,000.00V $ 66,700.00 O (Signature Finance Dept. Review) /'- ?3 -/ Date K:\shared goodies\forms\Exp �ture Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee / Approval Date I �'/ 7 q( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,723.71 plus est. shipping costs of $ to pay for or purchase repairs to the SportsPlex Cardio equipment This purchase or expenditure is being made because: the SportsPlex cardio equipment needed to be repaired. Strategy 4.5 Quality of Place. Vendor selected for this purchase: Scheels Cedar Falls IA X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Scheels is the only local company that repairs this type of equipment. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds Road Use Tax Sewer Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4180-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitte (Signature De ,t/ Designee) (Project Code) $ 30,000.00 $ 26,618.13 da y=/9 14/bJ 1.,/J/ /J -a6/11 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee L.,' / Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Mayor Department to expend $ 5,269.00 plus est. shipping costs of $ 0.00 to pay for or purchase FY'20 United States Conference of Mayors Membership This purchase or expenditure is being made because: Our dues need to be paid for FY'20 Vendor selected for this purchase: U.S. Conference of Mayors n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: this is for membership dues. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer n Sanitation nBonds I I Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-8200 OW (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 1391 (Project Code) $ -9; 6Y8-69 /3, OOo $ 9,670.00 /0- »» -14 .01/0%cam la :73 -t y (Signature Dept. Head or Designee) Date Si nature Finance Dept. Review) Date K:\shared goodies\forms\Copy of Expenditure Pre -Authorization (Mar 2010) THE UNITED STATES CONFERENCE OF MAYORS 1620 EYE STREET, NORTHWEST WASHINGTON, D.C. 20006 Telephone (202) 293-7330 FAX (202) 293-2352 DESCRIPTION USCM Membership Fiscal Year 2020 Employer ID # 53-0196642 The Honorable Quentin M. Hart City of Waterloo 715 Mulberry Street Waterloo, IA 50703 INVOICE NO. 47864 AMOUNT DUE $5,269.00 INVOICE DATE 09/01/2019 Please refer to the invoice number on all correspondence. THE UNITED STATES CONFERENCE OF MAYORS 1620 EYE STREET, NORTHWEST WASHINGTON, D.C. 20006 Telephone (202) 293-7330 FAX (202) 293-2352 DESCRIPTION AMOUNT DUE USCM Membership Fiscal Year 2020 $5,269.00 Employer ID #53-0196642 The Honorable Quentin M. Hart City of Waterloo 715 Mulberry Street Waterloo, IA 50703 INVOICE NO. INVOICE DATE 47864 09/01/2019 ® Please refer to the invoice number on all correspondence. City Clerk Use Only Finance Committee t / 112e)(1.(1 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 2,900.24 plus est. shipping costs of $ to pay for or purchase VM-Ware product support and maintenance for V-Center Server 6. This purchase or expenditure is being made because: VM-Ware is our virtualized server environment. This is for the renewal of support and maintenance with VM-Ware. Vendor selected for this purchase: Dell n Bids or written quotes were taken on this purchase, as follows: I 1 Bids or quotes were not taken on this purchase because: Dell is our vendor for support and maintenance and they understand our environment. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X n General Fund Bonds Road Use Tax Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 418-01-8225-2106 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Yj..t .L DH or Designee) (Signature e�6t e� g ) (Project Code) $ 33,079.00 ,100o $ 20,309.20 39,00d IC 2 3 is; Date (Signature Finance Dept. Review) /a "�3 /y Date K:\shared goodies\forms\Pre-Auth - VM-Ware Support.xls (Mar 2010) City Clerk Use Only Finance Committee t(a)j Approval Date ! 11 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 17,100.00 plus est. shipping costs of $ 50.00 to pay for or purchase Purchase thirty six body worn cameras for the Police Department. This purchase or expenditure is being made because: replace outdated and end of life body cameras that are worn by the officers of the police department to record police activity and investigations. Vendor selected for this purchase: Safefleet-Mobile Vision ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Safefleet Mobile Vision is the provider for the departments current video cameras and storage system. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Bonds ❑ Road Use Tax n Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 415-11-1100-2127 body cameras (Fund - Department - Activity - Account Number) in which the budgeted amount is $ and the current available balance is Respectfully submitted, it) —231°1 (Signat'ure Dept. Head or Designee) Date (Project Code) • (Signature Finance Dept. Review) /0 Date K:\shared goodies\forms\Expenditure Pre-Authorization.xlsx (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,475.00 plus est. shipping costs of $ 14.00 to pay for or purchase Purchase on 10GB, 24 port switch, for the police department computer system. This purchase or expenditure is being made because: replace an outdated and end of life computer switch box for the departments mobile and body camera system. Vendor selected for this purchase: Safefleet-Mobile Vision ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Safefleet Mobile Vision is the provider for the departments current video cameras and storage system. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund nBonds Road Use Tax ❑ Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 419-11-1100-2127 in -car audio/video system (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Sig ure D pt. Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ Clad e $ ,U, dd :' i K:\shared goodies\forms\Expenditure Pre-Authorization.xlsx (Mar 2010) City Clerk Use Only Finance Committee Approval Date I J'/(41 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 10,242.00 plus est. shipping costs of $ 100.00 to pay for or purchase Purchase two mobile digital video recorders for patrol cars from the Governors Traffic Safety Grant. This purchase or expenditure is being made because: replace outdated and end car cameras that are installed the patrol cars of the police department to record police activity and investigations. Vendor selected for this purchase: Safefleet-Mobile Vision n Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Safefleet Mobile Vision is the provider for the departments current video cameras and storage system. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1050-1563($9000)/419-11-1100-2127($1342) 11GRTIDCTK48 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Re ectfully sub itted C (Signarture Dept. Head or Designee) Date (Signature Finance ept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xlsx (Mar 2010) City Clerk Use Only City of Waterloo Expenditure Pre -Authorization Request Form Finance Committee q Approval Date (L /t ct, The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 3,457.50 plus est. shipping costs of $ to pay for or purchase 10 - Wireless Stations, Installation, Cable, Program Set Up and Test Wireless for Cameras for Downtown 5th & 6th St. Project. This purchase or expenditure is being made because: Wireless connection of Cameras on downtown 5th St. (Vendor that has been working on this project) Vendor selected for this purchase: RC Systems X Bids or written quotes were taken on this purchase, as follows: RC Systems Waterloo, la $3,457.50 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 417-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. ,ea • or Designee) Sanitation (Project Code) $ 75,000.00 `r. $ 63,762.50 " Da (Signature Finance Dept. Review) Date K:\shared goodies\forms\2019-October-Expenditure Pre -Authorization -RC Systems - Traffic -Wireless stations on dowtown 5th St. - $3,457.50 - 417-17-6171-2125.xls (Mar 2010)