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Home My WebLink AboutApproved documents - 1/6/2020City Clerk Use Only Finance Committee Approval Date t/� /zc City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk $ 32,500.00 plus est. shipping costs of $ 0.00 2019 WATERLOO CITY ELECTION EXPENSE Department to expend to pay for or purchase This purchase or expenditure is being made because: We are required by law to pay election expenses for the city Vendor selected for this purchase: Black Hawk County Auditor x Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Black Hawk County Auditor handles all city election expenses Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds El Road Use Tax ❑ Sewer n Sanitation Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8400-1780 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 60,000.00 V and the current available balance is $ 60,000.00 V Respectfully submitted, f iti/- 1?-gi'I'N . 6A( (Signature Dept. Iad or Designee) Date (Signatu e Finance Dept. Review) Date K:\shared goodies\forms\Copy of Pre -Authorization -Desk Scanners.xls (Mar 2010) KAREN SHOWALTER — Elections Manager December 20, 2019 Kelley Felchle City Clerk Waterloo City Hall 715 Mulberry St Waterloo, IA 50703 COUNTY AUDITOR AND COMMISSIONER OF ELECTIONS GRANT VEEDER BLACK HAWK COUNTY Phone (319) 833-3007 316 E. 5TH STREET ROOM 210 Fax (319) 833-3119 WATERLOO, IOWA 50703-4774 E-mail election@co.black-hawk.ia.us ELECTIONS AND VOTER REGISTRATION DIVISION SUBJECT: 2019 WATERLOO CITY ELECTION EXPENSE As previously communicated, our office has had to take a new look at billing for city and school elections now that the two are combined. We hoped to bill an amount comparable to what cities and schools paid in 2017. I have developed a formula based on the number of registered voters in your jurisdiction. Billable expenses include publication of election notice, ballot printing, absentee ballot costs, precinct election official pay, mileage and training, programming and testing of voting machine equipment, poll place rental, voting machine equipment delivery and pickup, and precinct supplies. Based on our formula, your total cost for conducting the November 5, 2019 Waterloo City Election on is $32,500. This is compared to your cost in 2017 of $36,206.30. The $32,500 amount is due and payable to Black Hawk County immediately. Non -billable costs include: voter registration processing, administration, clerical expenses, and voting equipment. Witness my hand and seal of Black Hawk County this 20th day of December, 2019. Karen Showalter Elections Manager City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee\ Approval Date /20 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Fire $ 20,000.00 plus est. shipping costs of $ Department to expend to pay for or purchase fire gear (turnout/bunker gear) for WFR personnel over the next two years. This purchase or expenditure is being made because: Replace out dated and damaged gear. Vendor selected for this purchase: Feld Fire X Bids or written quotes were taken on this purchase, as follows: Feld Fire-Veridan Bunker Gear- $1,739.92 per set Sandry Fire -Globe Bunker Gear-$1,986.60 per set Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund nBonds Road Use Tax n Sewer Federal/other grants Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 419-12-1400-2112 Equip & Uniforms (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Qgespectfully $ 50,000.00 $ 50,000.00 ✓ /2-3/-0 (Signature Dep Head or Designee) Date (Signature Finance Dep Review) Date K:\shared goodies\forms\Pre-Auth Uniforms.xls (Mar 2010) City Clerk Use Only Finance Committee\ is- Approval Date l / 2 S City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services $ 1,756.00 plus est. shipping costs of $ na Repairs to Young Arena's ammonia ice system's Department to expend to pay for or purchase This purchase or expenditure is being made because: repairs were needed to keep the ice system operational and safe. & supports the city's strategic Plan,4.5-"Maintain City facilities that support quality of place". Vendor selected for this purchase: All Temp Refrigeration, Cedar Rapids Iowa n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: All Temp Refrigeration is a Certified Vilter Ammonia Compressor Specialist. It's Staff has performed all maintenance work on the Young Area ice system since 1994 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: IT General Fund n Road Use Tax n Sewer ❑ Sanitation ❑ Bonds I I Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4500-1388 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is ubmitted,. (Signature Dept. Hea (Project Code) .13,000.00 ✓ t$ 5,744.00 WY .Fh (I).L -rum Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2019 Ice System Repairs Pre-Auth.xls (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance 26mmittee approval required? YES �/ NO i If so, date approved: L / 2-e) City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 20 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 11 1150 3000 Carryover Cash 1TRI.WPDF 10,000.00 )10 11 1150 1512 WPD Forfeiture 11TRI.WPDF 10,000.00 010 11 1150 3603 Tri Co Forf Revenuel ITRI. WPDF 4b;eee,00 )10 11 1150 1512 WPD Forfeiture 11TRI.WPDF --15,000.00 az, r?oa .ap Foo =- TOTAL $25,000.00 TOTAL $25,000.00 This amendment is being requested because: This is to conform with the City's budget line item control policy. Using carryover/current revenue to increase the FY 20 expense line. Prior Committee Actions (Dates): ( nature Dept. Head or Designee) J 1" S ) Date (Signature Inance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\cs budget amend req form (Apr 2003) WATERLOO POLICE DEPARTMENT MEMORANDUM DATE: September, 9, 2019 FROM: Major Joe Leibold SUBJECT: Forfeiture Funds - TCDETF CHIEF ❑ PUBLIC RESOURCE OFFICE 0 ADMIN. DIVISION CAPTAIN 0 FINANCE 0 RECORDS/COMPUTER ❑ TRAINING 0 INTERNAL AFFAIRS/PERSONNEL❑ ATTENTION: Police Finance PATROL DIVISION CAPTAIN 0 WATCH I 0 WATCH II 0 WATCH III 0 CITIZENS RESPONSE UNIT (CRU) ALL ❑ INVESTIGATION CAPTAIN 0 WATCH I 0 WATCH II 0 DARE/SRO 0 DART 0 CRIME LAB 0 PROPERTY/EVIDENCE 0 TRI-COUNTY TASK FORCE Police Finance, Please make a disbursement from the Tri-County Forfeiture Account to the member departments in the amount of $60,000.00. The disbursements will be as follows: WATERLOO PD 38.00% „CEDAR FALLS pp 19.00% BLACK HAWK CO. SHERIFF 19.00% BREMER CO. SHERIFF 6.00% WAVERLY PD 6.00% LAPORTE CITY PD 4.00% HUDSON PD 4.00% EVANSDALE PD 3.00% UNI DPS 1.00% Major Joe Leibold 22800.00 114 0,0 00' 11400.00 3600.00 3600.00 2400.00 2400.00 1800.00 600.00 PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total F.Y. 2019 3200 Blk W. Airline Highway Sanitary Sewer 979 Matt Schindel $ 178,380.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes No Grant Name C. City Match Source of Funding Tiff D. Other Entities Yes No Name /t, 4.6 To be assigned by the Finance Dept. Project No. l" Subproject No. % Paid by federal grant Grant Agreement Number Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Relocation of sanitary sewer in the 3200 block of Airline Highway 100.00% Done None El El Yes No ❑ El ❑ ❑ El El ❑ ❑ El El El Page 2 must be attached and signed. K:\shared goodies\forms\979 Project Budget Worksheet.xlsx\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) F.Y. 2019 3200 Blk W. Airline Highway Sanitary Sewer Department No. project will be budgeted under 08 Activity No. project will be budgeted under 6260 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds Sanitary TIFF EXPENDITURES: To be assigned by the Finance Dept. Project No. Subproject No. (Each column should only include amounts by fund) Fund: Fund: Fund: 426 e% 178,380.00 /,; TOTALS $ 178,380.00 $ /.?&, 2103 Engineering & Consulting $ 13,380.00 / F 6)0 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction Fund: Total 1 0O0 $ - $ •8,380.00--- 7 $ 13,380.Oo 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 165,000.00 165,000.00 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc SWPPP Permit TOTALS $ 178,380.00 $ l?"r:;-.': $ $ $ �— /Ay/ r/7 7()-e_.4.4-41-eA Signature we.. ad) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\979 Project Budget Worksheet.xlsx\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE erg i1-00 Project Name FY 2020 WARP Drive Paving, RM-8155(764)--9D-07, City Contract No. 977 City Contract No. Project Manager Project Budget Total 977 Matt Schindel $ 1,335,921.00 1. How will this project be funded? A. Federal Grant Yes Grant Name No CFDA # B. State Grant Yes No Grant Name C. City Match D. Other Entities Name x To be assigned by the Finance Dept. j7/;C, 07 5-74 frrt 7fm Project No. T! „ r< e =_,D Subproject No. % Paid by federal grant Grant Agreement Number % Paid by state grant 50.00% Revitalize Iowa's Sound Economy Program Grant Agreement Number 2019-R-007 Source of Funding Yes x No Sanitary Sewer Fund TIFF % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list Sanitary Sewer 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 50.00% 100.00% Done None n ❑ Yes No ❑x ❑ 6. Include a brief description of the project in the space below: (REQUIRED) The RISE Roadway project includes construction of 1150 feet of new road extending from Lonetree Road located west of Waterloo Regional Airport. Construction of the sanitary sewer, which is ineligible for RISE Funding and will be financed using sanitary sewer TIFF. Page 2 must be attached and signed. K:\shared goodies\forms\Contract 977 Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) FY 2020 WARP Drive Paving, RM-8155(764)--9D-07, City Contract No. 977 Department No. project will be budgeted under 08 To be assigned by the Finance Dept ,eis&-.07sr,e.. eni 76, Activity No. project will be budgeted under 6260 Project No. -74, - ms'pr ,;7117 Subproject No. REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds Sanitary SewerTIFF Roadway TIFF EXPENDITURES: (Each column should only include amounts by fund) Fund: 426 Fund: ,96/,? Fund: 5rte ' err; 7&(-1 ✓P Fund: Total 383,360.00 383,360.00 560,000.00 560,000.00 392,561.00 392,561.00 TOTALS $ 560,000.00 $ 383,360.00 $ 392,561.00 $ - $1,335,921.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc $ 35,269.00 $ 35,269.00 $ 70,538.00 560,000.00 560,000.00 348,091.00 357,292.00 TOTALS $ 560,000.00 $ 383,360.00 $ 392,561.00 $ ignature ept. Head) 42/117//r Date N. 705,383.00 $1,335,921.00 il�c-o�v� / -.2- A d.40 (Signature Finance Dept. Review) Date K:\shared goodies\forms\Contract 977 Project Budget Worksheet.xls\Page 2 (Constr Proj) (Mar 2010)