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HomeMy WebLinkAboutApproved documents - 1/13/2020City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 9,500.00 plus est. shipping costs of $ N/A to pay for or purchase Request authorization for the purchase of replacement airfield guidance sign panels due to age, natural weathering, but especially to comply with FAA post inspection requirements. This purchase or expenditure is being made because: Requirements by the FAA's Kansas City Regional Office - Safety and Certification branch. (post November 2019 Annual Safety and Certification Inspection) City Clerk Use Only Finance Committee/ / 1 / Approval Date / T Zv Vendor selected for this purchase: Standard Signs Inc. (Lumacurve) of Macedonia, Ohio El Bids or written quotes were taken on this purchase, as follows: Signs on the quote are only for immediate replacement of sign panels recommended by the FAA via their annual inspection in November of 2019. Staff is requesting the authorization to purchase additional sign panels as needed, via this authorization, and Bids or quotes were not taken on this purchase because: to add funds via the sale of an old snow plow blade ($4,900) as approved by Ed Hyatt Manager of the FAA's Engineering and Programming branch in Kansas City. ALSO: FAA has only two approved sign panel manufacturers: ADB and Lumacurve. Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer Federal/other grants ❑ Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 010 - 29 - 7700 - 1371 (Bldgs & Grds Maintenance) N/A (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 114,005.00 -nd ,t e current available balance is $. 52,858.24 e •ec ul sub itted, (Signature D;' :d or Designee) 1 �St2/0 a-tt 11/0 gate (Signature Finance De Review) Date I . K:\shared goodies\forms\01 08 2020 Replacement Airfield Guidance Sign Panels (Mar 2010) Standard Signs, Inc. 9115 Freeway Drive Macedonia, OH 44056 (800) 258-1997 LUMACURVE QUOTE #: ALO-19-1217-MR AIRPORT: Waterloo Regional Airport, IA DATE: 12/17/2019 QUOTED BY: Melanie Rostankowski LINE CQTY AIRFIELD SIGNS PART NUMBER/DESCRIPTION UNIT PRICE EXTENSION 1 3 Lumacurve Size 1 Replacement Panels Includes: 2 SCLT-5YRP, LUMACURVE ® Reflective Legend Panels, Size 1, Directional $ 182.13 $ 364.26 1 SCLT-5LRP, LUMACURVE ® Reflective Legend Panels, Size 1, Location $ 182.13 $ 182.13 2 13 Lumacurve Size 3 Replacement Panels Includes: 13 LCLT-5YRP, LUMACURVE ® Reflective Legend Panels, Size 3, Directional $ 347.82 $ 4,521.66 TOTAL = $ 5,068.05 EXCEPTIONS Quoted per verbal or reproduced specifications provided by customer. NOTES INSTALLATION NOT INCLUDED QUOTATION IS FOR LISTED MATERIALS ONLY. * All panels and parts quoted are Lumacurve original manufacturer's equipment. Use of 3'rd party (non OEM) panels or parts is not FAA certified for use in Lumacurve signs. CaII (330) 467-2030 with questions or Consult the FAA website for a current listing of FAA Certified Equipment: http: //www.faa. gov/airports_ai rtraff ic/airports/resources/advisory_ci rcu la rs/ TERMS: PAYMENT: NET 30 DAYS (w/ approved credit) FREIGHT: Prepaid & Added for orders < $2500. Allowed for orders > $2500. Pricing is for (1) purchase consigned to (1) location within the contiguous 48 US states. DELIVERY: Standard Lead -Time is 2 weeks* after receipt of released purchase order & approved shop drawings. *May exceed 2 weeks depending on quantities, product mix, and/or special requirements. VALID FOR 30 DAYS FAA L-858 AIRFIELD GUIDANCE SIGN ek. LUMICUEN€ AIRFIELD SIGNS 800.258.1997 www.lumacurve.com AIRPORT CODE: ALO AIRPORT, STATE: Waterloo Regional Airport, IA PROJECT TITLE: PROJECT NUMBER: CREATION DATE: 17-Dec-19 REVISION DATE: SSI ORDER NUMBER: SIGN NUMBER: N/A ITEM: Panels Only SIZE: 3 (L) Y Y Y it hi 31 hi hi SPECIAL INSTRUCTIONS: LEGEND KEY R = White w/Black Outline on Red Y = Black on Yellow O = White on Black B = Blank (Black) L = Yellow on Black = Power Cord NOTES Sign and Legend are not to scale. Submittal is for approval of sign information and legend only. If face panel arrow angle orientations are not specified, we default to 45 degree increments from vertical zero. Form Revision 07/06/17 FAA L-858 AIRFIELD GUIDANCE SIGN LUMCUR\J€ AIRFIELD SIGNS 800.258.1997 www.Iumacurve.com AIRPORT CODE: ALO AIRPORT, STATE: Waterloo Regional Airport, IA PROJECT TITLE: PROJECT NUMBER: CREATION DATE: 17-Dec-19 REVISION DATE: SSI ORDER NUMBER: SIGN NUMBER: N/A ITEM: Panels Only SIZE: 1 (S) Y SPECIAL INSTRUCTIONS: LEGEND KEY R = White w/Black Outline on Red Y = Black on Yellow D = White on Black B = Blank (Black) L = Yellow on Black = Power Cord NOTES Sign and Legend are not to scale. Submittal is for approval of sign information and legend only. If face panel arrow angle orientations are not specified, we default to 45 degree increments from vertical zero. Form Revision 07/06/17 FAA L-858 AIRFIELD GUIDANCE SIGN P- LUMACURVE AIRFIELD SIGNS 800.258.1997 www.Iumacurve.com AIRPORT CODE: ALO AIRPORT, STATE: Waterloo Regional Airport, IA PROJECT TITLE: PROJECT NUMBER: CREATION DATE: 17-Dec-19 REVISION DATE: SSI ORDER NUMBER: SIGN NUMBER: N/A ITEM: Panels Only SIZE: 3 (L) Y Sd Y it it it SPECIAL INSTRUCTIONS: LEGEND KEY R = White w/Black Outline on Red Y = Black on Yellow D = White on Black B = Blank (Black) L = Yellow on Black 1 = Power Cord NOTES Sign and Legend are not to scale. Submittal is for approval of sign information and legend only. If face panel arrow angle orientations are not specified, we default to 45 degree increments from vertical zero. Form Revision 07/06/17 FAA L-858 AIRFIELD GUIDANCE SIGN ktPu. LUMCURtSqJ6 AIRFIELD SIGNS 800.258.1997 www.Iumacurve.com AIRPORT CODE: ALO AIRPORT, STATE: Waterloo Regional Airport, IA PROJECT TITLE: PROJECT NUMBER: CREATION DATE: 17-Dec-19 REVISION DATE: SSI ORDER NUMBER: SIGN NUMBER: N/A ITEM: Panels Only SIZE: 1 (S) SPECIAL INSTRUCTIONS: LEGEND KEY R = White w/Black Outline on Red Y = Black on Yellow D = White on Black B = Blank (Black) L = Yellow on Black 1 = Power Cord NOTES Sign and Legend are not to scale. Submittal is for approval of sign information and legend only. If face panel arrow angle orientations are not specified, we default to 45 degree increments from vertical zero. Form Revision 07/06/17 FAA L-858 AIRFIELD GUIDANCE SIGN au. LUMICUR's1€ AIRFIELD SIGNS 800.258.1997 www.Iumacurve.com AIRPORT CODE: ALO AIRPORT, STATE: Waterloo Regional Airport, IA PROJECT TITLE: PROJECT NUMBER: CREATION DATE: 17-Dec-19 REVISION DATE: SSI ORDER NUMBER: SIGN NUMBER: N/A ITEM: Panels Only SIZE: 1 (S) SPECIAL INSTRUCTIONS: LEGEND KEY R = White w/Black Outline on Red Y = Black on Yellow D = White on Black B = Blank (Black) L = Yellow on Black 1 = Power Cord NOTES Sign and Legend are not to scale. Submittal is for approval of sign information and legend only. If face panel arrow angle orientations are not specified, we default to 45 degree increments from vertical zero. Form Revision 07/06/17 FAA L-858 AIRFIELD GUIDANCE SIGN .,). LUMPCUR'J€ AIRFIELD SIGNS 800.258.1997 www.Iurnacurve.com AIRPORT CODE: ALO AIRPORT, STATE: Waterloo Regional Airport, IA PROJECT TITLE: PROJECT NUMBER: CREATION DATE: 17-Dec-19 REVISION DATE: SSI ORDER NUMBER: SIGN NUMBER: N/A ITEM: Panels Only SIZE: 3 (L) Y N it 3d. SPECIAL INSTRUCTIONS: LEGEND KEY R = White w/Black Outline on Red Y = Black on Yellow D = White on Black B = Blank (Black) L = Yellow on Black 1 = Power Cord NOTES Sign and Legend are not to scale. Submittal is for approval of sign information and legend only. If face panel arrow angle orientations are not specified, we default to 45 degree increments from vertical zero. Form Revision 07/06/17 it 3d. SPECIAL INSTRUCTIONS: LEGEND KEY R = White w/Black Outline on Red Y = Black on Yellow D = White on Black B = Blank (Black) L = Yellow on Black 1 = Power Cord NOTES Sign and Legend are not to scale. Submittal is for approval of sign information and legend only. If face panel arrow angle orientations are not specified, we default to 45 degree increments from vertical zero. Form Revision 07/06/17 FAA L-858 AIRFIELD GUIDANCE SIGN 00- LUMACURVE AIRFIELD SIGNS 800.258.1997 www.Iumacurve.com AIRPORT CODE: ALO AIRPORT, STATE: Waterloo Regional Airport, IA PROJECT TITLE: PROJECT NUMBER: CREATION DATE: 17-Dec-19 REVISION DATE: SSI ORDER NUMBER: SIGN NUMBER: N/A ITEM: Panels Only SIZE: 3 (L) Y Y Y SPECIAL INSTRUCTIONS: LEGEND KEY R = White w/Black Outline on Red Y = Black on Yellow D = White on Black B = Blank (Black) L = Yellow on Black I= Power Cord NOTES Sign and Legend are not to scale. Submittal is for approval of sign information and legend only. if face panel arrow angle orientations are not specified, we default to 45 degree increments from vertical zero. Form Revision 07/06/17 FAA L-858 AIRFIELD GUIDANCE SIGN CO- LUMACURVE AIRFIELD SIGNS 800.258.1997 www.Iumacurve.com AIRPORT CODE: ALO AIRPORT, STATE: Waterloo Regional Airport, IA PROJECT TITLE: PROJECT NUMBER: CREATION DATE: 17-Dec-19 REVISION DATE: SSI ORDER NUMBER: SIGN NUMBER: N/A ITEM: Panels Only SIZE: 3 (L) SPECIAL INSTRUCTIONS: LEGEND KEY R = White w/Black Outline on Red Y = Black on Yellow D = White on Black B = Blank (Black) L = Yellow on Black = Power Cord NOTES Sign and Legend are not to scale. Submittal is for approval of sign information and legend only. If face panel arrow angle orientations are not specified, we default to 45 degree increments from vertical zero. Form Revision 07/06/17 FAA L-858 AIRFIELD GUIDANCE SIGN 00- LuMacuRve AIRFIELD SIGNS 800.258.1997 www.Iumacurve.com AIRPORT CODE: ALO AIRPORT, STATE: Waterloo Regional Airport, IA PROJECT TITLE: PROJECT NUMBER: CREATION DATE: 17-Dec-19 REVISION DATE: SSI ORDER NUMBER: SIGN NUMBER: N/A ITEM: Panels Only SIZE: 3 (L) SPECIAL INSTRUCTIONS: LEGEND KEY R = White w/Black Outline on Red Y = Black on Yellow D = White on Black B = Blank (Black) L = Yellow on Black = Power Cord NOTES Sign and Legend are not to scale. Submittal is for approval of sign information and legend only. If face panel arrow angle orientations are not specified, we default to 45 degree increments from vertical zero. Form Revision 07/06/17 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee. Approval Date 1�r3 Z- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Insp $ 1,500.00 plus est. shipping costs of $ Department to expend to pay for or purchase This purchase or expenditure is being made because: Fire Alarm/Suppression Systems Plan Review; Sprinkler Review - 505 N Elk Run Rd Tyson Material Handling Vendor selected for this purchase: Lund Fire Protection n Bids or written quotes were taken on this purchase, as follows: ri Bids or quotes were not taken on this purchase because: City of Waterloo has a contract with Lund Fire Protection Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ri Road Use Tax n Sewer n Sanitation QX Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-5100-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is $ and the current a - .le balance is (Project Code) 6 $,20 �A )0 I ?3 (Signature Dept. Head or Designee) Date (Signature Finance Dept. eview) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 3 / The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk's Office Department to expend $ 2,362.00 plus est. shipping costs of $ 0.00 to pay for or purchase Waterloo and Cedar Falls City Directories for City Departments This purchase or expenditure is being made because: The City Departments have a need for the Directories. Vendor selected for this purchase: x Bids or written quotes were taken on this purchase, as follows: INFOUSA is the only company that provides City Directories. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer Sanitation Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ Various (see attachment) and the current available balance is $ Respectfully submit ed, (Signature De.. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms 019 Polk City Directory Pre-Auth.xls (Mar 2010) 2020 Polk City Directories Department Waterloo Cost Cedar Falls Cost TDepto Fund Contact Attorney 1 $307.00 1 $260.00 $567.00 010-06-8600-1584 Sharae Akin Library 2 $614.00 1 $260.00 $874.00 010-33-3100-1584 Kim Chapman Engineering 1 $307.00 $307.00 266-07-7830-1561 Tracia Ross Leisure Services 1 $307.00 $307.00 010-37-4100-1561 Madonna Welsh Water Works 1 $307.00 $307.00 010-03-8400-1351 Mary Ratkovich 6 $1,842.00 2 $520.00 $2,362.00 POLK CITY k' QI Phone: Remit to infogroup DIRECTORIES (866) 478-8104 1020 East lst Street Papillion, NE 68046-7611 Please fax your signed contract to: (866) 735-4758 1464920 Market Number 5204-28 INVOICE/ SALES CONTRACT Order Number 1464920 (Please include this number on your check) Sales Rep Number 10013006 Sales Rep Name OTTO, TIM Market Name Waterloo, IA Customer Phone # (319) 291-4323 Customer Number 14102809 Customer Fax # (319) 291-4571 Company Name CITY OF WATERLOO - CITY CLERK Ship to Address 715 Mulberry St Bill to Address 715 Mulberry St Waterloo IA 507035783 Waterloo IA 507035783 Source Code TFIRJ Tax Exempt # Please Attach if Applicable PRODUCT CODE CLASS CODE DESCRIPTION LIST UNIT PRICE QUANTITY ACTUAL PRICE 101 City Directory: AP 299.50 6 1797.00 8 Bundle Shipping 45.00 1 45.00 7101 Hard Cover: AP .00 7 .00 Credit Card # Subtotal P.O. Number Tax Total Order Amount 1842.00 .00 1842.00 Due Upon Sale NOTIFICATION OF COPYRIGHT/PROPRIETARY RIGHTS COPYRIGHT© 2003-2013 CITY DIRECTORIES, INC. PCD on Demand IS A REGISTERED TRADEMARK OF CITY DIRECTORIES, INC. ALL RIGHTS RESERVED. PCD on Demand AND THE DIRECTORY ARE PROPRIETARY PRODUCTS OF POLK CITY DIRECTORIES AND ARE PROTECTED BY COPYRIGHT AND TRADE SECRET LAWS AND INTERNATIONAL TREATY. COPYRIGHT LAWS PROHIBIT MAKING ADDITIONAL COPIES OF PCD on Demand OR THE DIRECTORY FOR ANY REASON OTHER THAN ONE COPY OF PCD on Demand ONLY FOR BACKUP PURPOSES. (SEE "2. LICENSE RESTRICTIONS" ON THE REVERSE) I HAVE READ AND AGREE TO THE TERMS AND CONDITIONS OF THE LICENSE AGREEMENT ON THE REVERSE SIDE OF THIS CONTRACT. Signature MAYOR QUENTIN M HART Signer's Title Date / / Money Order/Check Amount $ .00 Money Order/Check Amount $ .00 Salesperson Signature OTTO, TIM STANDING ORDER • Current price locked in year over year • Your will be notified 30 days (minimum) prior to your renewal date to submit any changes Initial here to approve standing order POLK CITY DIRECTORIES Remit to infogroup 1020 East 1st Street Papillion, NE 68046-7611 Please fax your signed contract to: (866) 735-4758 ao Market Number Market Name Customer Number 1464919 4192-30 Phone: (866) 478-8104 Cedar Falls, IA 14102809 Company Name CITY OF WATERLOO - CITY CLERK Bill to Address 715 Mulberry St Waterloo IA 507035783 Sales Rep Number Sales Rep Name Customer Phone # Customer Fax # Ship to Address Source Code Tax Exempt # INVOICE/ SALES CONTRACT Order Number 1464919 (Please include this number on your check) 10013006 OTTO, TIM (319) 291-4323 (319) 291-4571 715 Mulberry St Waterloo IA 507035783 TFIRI Please Attach if Applicable PRODUCT CODE CLASS CODE DESCRIPTION LIST UNIT PRICE QUANTITY ACTUAL PRICE 100 City Directory 250.00 2 500.00 8 Bundle Shipping 20.00 1 20.00 7100 Hard Cover .00 2 .00 Credit Card # Subtotal P.O. Number Tax Total Order Amount 520.00 .00 520.00 Due Upon Sale NOTIFICATION OF COPYRIGHT/PROPRIETARY RIGHTS COPYRIGHT© 2003-2013 CITY DIRECTORIES, INC. PCD on Demand IS A REGISTERED TRADEMARK OF CITY DIRECTORIES, INC. ALL RIGHTS RESERVED. PCD on Demand AND THE DIRECTORY ARE PROPRIETARY PRODUCTS OF POLK CITY DIRECTORIES AND ARE PROTECTED BY COPYRIGHT AND TRADE SECRET LAWS AND INTERNATIONAL TREATY. COPYRIGHT LAWS PROHIBIT MAKING ADDITIONAL COPIES OF PCD on Demand OR THE DIRECTORY FOR ANY REASON OTHER THAN ONE COPY OF PCD on Demand ONLY FOR BACKUP PURPOSES. (SEE "2. LICENSE RESTRICTIONS" ON THE REVERSE) I HAVE READ AND AGREE TO THE TERMS AND CONDITIONS OF THE LICENSE AGREEMENT ON THE REVERSE SIDE OF THIS CONTRACT. Signature MAYOR QUENTIN M HART Signer's Title Date / / Money Order/Check Amount $ .00 Money Order/Check Amount $ .00 Salesperson Signature OTTO, TIM STANDING ORDER • Current price locked in year over year • Your will be notified 30 days (minimum) prior to your renewal date to submit any changes Initial here to approve standing order in which the budgeted amount is and the current available balance is Res ubmitted, City Clerk Use Only Finance Committee Approval Date ! / �U City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,106.96 plus est. shipping costs of $ na to pay for or purchase cardio equipment repairs. This purchase or expenditure is being made because: several cardio equipment machines have broke, and in order for them to be functional these repairs are necessary. Vendor selected for this purchase: Scheels (Cedar Falls,IA) ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Scheels is our contracted maintenance company for the cardio equipment repairs due to their proximity and timely manner of repair time. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants IT Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4180-1567 (Fund - Department - Activity - Account Number) (Project Code) $ 26,500.00 $ 16,007.66 Gam) 11 (signature Dept. Hea Designee) Date (Signature Finance Dept. R iew) Date K:\shared goodies\forms\2020 Cardio Equipment Repairs.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee, Approval Date /1 5 / 2c, The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 4,361.30 plus est. shipping costs of $ to pay for or purchase 5 Dell Optiplex Computers This purchase or expenditure is being made because: This is part of our computer replacement program. Also, will be able to rebuild and reutilize some of the PC's that these are replacing Vendor selected for this purchase: Dell Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Dell Direct provides state contract pricing. This has been found to be our best pricing by far. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds Road Use Tax Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 418-01-8225-2106 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 50,000.00 ✓' $ Zoe -,go?' Respectfully submitted, G—It4)/`1) LI, /-S-1°2.0 1 Nib (Signature ept. Head or Designee) Date (Signature Fin nce Dept. Review) Date K:\shared goodies\forms\Pre-Auth Dell PCs Qty 5.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date tLc) 7 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,560.00 plus est. shipping costs of $ 27.54 to pay for or purchase Police Department uniform patches for duty and tactical team uniforms. This purchase or expenditure is being made because: uniform patches to be sewn on department uniforms when new clothing; shirts, coats, and jackets, are ordered. Vendor selected for this purchase: Hallmark Emblems, Inc ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: Hallmark Emblems, Inc has been the provider of uniform patches, as we have paid for the artwork and setup fee on a previous order, so future orders are cheaper. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds El El Road Use Tax ❑ Sewer n Sanitation Federal/other grants ❑x Other (specify) WPD Forfeiture This expenr+i+,are is to be coded to the following budget line -item: 010-11-1fF$-1512 11TRIWPDF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signa re Dept. Head or Designee) $ PA Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Patches.xlsx (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date ii i$ The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 8,650.00 plus est. shipping costs of $ 0.00 to pay for or purchase renew annual subscription of Leads Online powerplus investigative pawn records system. This purchase or expenditure is being made because: this computer software is an online investigative leads system which will aid Officers on follow up on investigations, providing informaton to solve crimes. Vendor selected for this purchase: Leads Online ❑ Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Leads Online is the proprietary vendor for this software. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This exp1`rditure is to be coded to the following budget line -item: 010-11-0 1520 /WO P 4-/ (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) K7` 1- 7 -1 C7 ,��,cCGc� �J.t�c-a�-vc / -7 --WAD Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Leads Online 2019.xlsx (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee/ / Approval Date 13/ The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police $ 3,611.31 plus est. shipping costs of $ repair police patrol vehicle damaged during an arrest. Department to expend to pay for or purchase This purchase or expenditure is being made because: the quarter panel was damaged during a pursuit and arrest of the fleeing suspect. Vendor selected for this purchase: Cedar Valley Motors ❑x Bids or written quotes were taken on this purchase, as follows: Cedar Valley Motors 3611.31 Community Motors 4844.40 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund Bonds El Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1375 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signs urn Dept. Head or Designee) Date (Sign Lure Finance Dept. Review) Date (Project Code) $ K:\shared goodies\forms\Repair 504.xlsx (Mar 2010) City Clerk Use Only Finance Committee LApproval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the SEWER Department to expend $ 4.960.00 plus ext. shipping cost of $ 500.00 to pay for or purchase Filter Press #1 Roller Drum This purchase or expenditure is being made because: Repair to ensure continuation Bio-Solids process reducing employee overtime needed to meet daily process requirements. Vendor selected for this purchase: Zimmer Francescon nBids or written quotes were taken on this purchase, as follows X Bids or quotes were not taken on this purchase because: Komline-Sanderson/Zimmer Francescon is sole supplier of roller drum repair parts. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: nRoad Use Tax: [iSewer: nSanitation: nBonds: nFederal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-i 571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 400,000.00 and the current available balance is $ 129.761.99 Respectfully s n_ture De ad Or Designee) ate (Signature Finance Dept. eview) Date GL-okutAirIIL Komfl i 0L Parts & Filter Fabrics Sales 12 Holland Avenue, Peapack, NJ Phone: 07977 (908) 234-1000 or Fax Orders To: (800) 225-5457 Now Accepting Visa, Mastercard and American Express Credit Cards NOTE: Please Advise Quotation Number When Ordering Parts SALES QUOTATION QUOTE NO: AMQ24864 QUOTE DATE: 12/19/2019 REVISION NO: 0 QUOTE TYPE: PORTAL NO: THIS QUOTATION HAS BEEN PREPARED IN RESPONSE TO YOUR REQUEST BILL TO: City of Waterloo ATTN: Jesse Gaherty 3505 Easton Avenue Waterloo IA 50702 USAPh: 319-230-3889 Fx: 319-291-4523 REFERENCE S3121 SHIP TO: Waterloo Water 3505 Easton Avenue Waterloo IA 50702 USA SHIP VIA UPS FOB *Shipping Point SALESPERSON LEOTTI JR,FRANK EXPIRATION 1 / 18/2020 LINE TERMS Net 30 Days FREIGHT TERMS Prepaid & Add REPRESENTATIVE Zimmer & Francescon ITEM DESCRIPTION 03A0086 Drum,12-3/4 (Nylon Cov) 2 M Est. Shipping 1-2 wks U/M ea QTY/break 1 00 UNIT PRICE 4,960 00 EXT PRICE 4,960.00 Page 1 of 2 Grand Total: 4,960.00 USD NOTE: Please Advise Quotation Number When Ordering Parts + SALES QUOTATION Sales QUOTE NO: AMQ24864 Peapack, NJ QUOTE DATE: 12/19/2019 or REVISION NO: 0 QUOTE TYPE: PORTAL NO: Visa, Mastercard Express Credit Cards THIS QUOTATION HAS BEEN PREPARED IN RESPONSE TO YOUR REQUEST Komhne"' Parts & Filter Fabrics 12 Holland Avenue, Phone: 07977 (908) 234-1000 Fax Orders To: (800) 225-5457 Now Accepting and American BILL TO: City of Waterloo ATTN: Jesse Gaherty 3505 Easton Avenue Waterloo TA 50702 USAPh: 319-230-3889 Fx: 319-291-4523 SHIP TO: Waterloo Water 3505 Easton Avenue Waterloo IA 50702 USA REFERENCE S3121 SHIP VIA UPS FOB *Shipping Point SALESPERSON I.EOTTI JR,FRANK EXPIRATION 1/18/2020 TERMS Net 30 Days FREIGHT TERMS Prepaid & Add REPRESENTATIVE Zimmer & Francescon LINE ITEM DESCRIPTION Est. Shipping U/M QTY/break UNIT PRICE EXT PRICE Minimum Order is $ 50.00 in USA; $ 100.00 outside of USA Freight Terms: Freight Extra unless otherwise specified above Taxes: Prices are exclusive of any local, state, or Federal sales or manufacturer's taxes of any sort and such taxes and/or charges pertaining thereto are to be borne by the purchaser. Restocking: It is the policy of Komline-Sanderson that there be a standard restocking charge of 25% or $ 50.00 minimum on all goods returned that are stocked by Komline-Sanderson. A credit will be issued against future purchases only. Items that are made to order cannot be restocked and therefore are not returnable. Goods can only be returned within 3 months of shipment with the exception of electrical items which cannot be restocked. All requests for restocking must be authorized by the Filter Fabrics or Paris Department prior to return shipment. A return goods tag number will be issued for authorized returns. All shipping charges are to be borne by the customer. This quotation is valid for 30 days and is subject to change thereafter without notice. See complete terms and conditions. Typographical or clerical errors in quotations are subject to correction by KS. On shipments outside the U.S.A.: All Freight, Customs, Duty, Taxes, Transfer And Any Other Fees Are The Buyers Responsibility. Page 2of 2 City Clerk Use Only Finance Committee `1 ;/zo7 Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the SEWER Department to expend $ 1.820.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Yearly uniforms for contract sewer maintenance employees. This purchase or expenditure is being made because: Yearly contract Vendor selected for this purchase: Van Meter nBids or written quotes were taken on this purchase, as follows nBids or quotes were not taken on this purchase because: Van Meter is sole company for uniform replacement for sewer maintenance employees. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: []Road Use Tax: []Sewer: []Sanitation: []Bonds: Federal/other grants: fOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1579 (Fund - Department - Activity - Account Number) in which budgeted amount is (Project Code) $ 2,500.00 $ 1.917.94 Or" ) I? 6 (ure Dept. H6ead'resignee) Date (Signature Finance Dept. Review) Date and the current available balance is Res p fully submitte 7/0-,:.• 44 111111111111111111111111111111111111111 INVOICE lAN METER INC. 125 Courier Street Waterloo IA 50701-1289 319-235-9313 Fax 319-235-0365 www.vanmeterinc.com BILL TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO IA 50702-2000 VAN METER SHIP TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO IA 50702-2000 INVOICE DATE OUR #1 1C310E NUMBER. 12/17/19 S010895169.001 Bill To# Ship To# Price Br Ship Br 13674 13674 2 10 PLEASE REMIT PAYMENT TO: DUE DATE 850 32ND AVENUE SW CEDAR RAPIDS IA 52404-3913 01/17/20 ENROLLMENT TOKEN SXW PTV KSL YOUR F+OIORJJER # ORDERED BY JO8/REiEASE # YOUR ACCOUNT MANAGER SEWER DEPT. Scott Reiter WAT 3510 ORDER WRITER SHIP VIA ERMS ORDER DATE SHIP DATE Chad Struve IC 3706 02C15 CITY M-F NET 30 DAYS 10/16/19 12/17/19 ORDER QTY S}11P OT1f .' . DESCRIPTION Unit Price/UM Extension » SEWER DEPARTMENT » BLUE WORK SHIRTS - S/S 1 1 CS-A56 DIC.1574-2XL-GB 1506-EMBROID 23.000/E 23.0( 2XL GULF BLUE S/S WORK SHIRT » HI-VIS SAFETY SHIRTS - US 2 2 CS-A56 PYR.RLTS3110BM 1506-EMBROID 21.000/E 42.0( M HI-VIS LONG SLEEVE T-SHIRT 2 2 CS-A56 PYR.RLTS3110BL 1506-EMBROID 21.000/E 42.0( L HI-VIS LONG SLEEVE T-SHIRT » HI-VIS SAFETY SHIRTS - S/S 5 5 CS-A56 PYR.RTS2310M 1506-EMBROID 16.000/E 80.01 M HI-VIS SHORT SLEEVE T-SHIRT 5 5 CS-A56 PYR.RTS2310L 1506-EMBROID 16.000/E 80.01 LG HI-VIS SHORT SLEEVE T-SHIRT 9 9 CS-A56 PYR.RTSHS2110XL 1506-EMBROID 16.000/E 144.01 XL HI-VIS SHORT SLEEVE T-SHIRT 4 4 CS-A56 PYR.RTSHS2110X2 1506-EMBROID 16.000/E 64.0 2XL HI-VIS SHORT SLEEVE T-SHIRT 1 1 CS-A56 PYR.RTS2310X3 1506-EMBROID 17.000/E 17.0 3XL HI-VIS SHORT SLEEVE T-SHIRT » HI-VIS SWEATSHIRTS 6 '1 CS-A56 PYR.RSSH3210M 1506-EMBROID 29.000/E 29.0 M HI-VIS LIME PULLOVER SWEATSHIRT 3 3 CS-A56 PYR.RSSH3210L 1506-EMBROID 29.000/E 87.0 LG HI-VIS LIME PULLOVER SWEATSHIRT 2 2 CS-A56 PYR.RSSH3210XL 1506-EMBROID 29.000/E 58.0 XL HI-VIS LIME PULLOVER SWEATSHIRT 8 8 CS-A56 PYR.RSSH32102XL 1506-EMBROID 29.000/E 232.0 2XL HI-VIS LIME PULLOVER SWEATSHIRT �A 2 2 CS-A56 PYR.RSSH32104XL 1506-EMBROID 29.000/E 58.0 4XL HI-VIS LIME PULLOVER SWEATSHIRT \ / » POLOS Page 1 of 3 III NIIIIIIIIIil111111111111111111111111111 INVOICE VAN METER INC. 125 Courier Street Waterloo IA 50701-1289 319-235-9313 Fax 319-235-0365 www.vanmeterinc.com BILL TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO IA 50702-2000 VAN METER !"§ r c ; sa tLD Y Av. SHIP TO: INVOICE DATE CJ JR I NVOICE NUMBER 12/17/19 S010895169.001 Bill To# Ship To* Pruae Br Ship Far 13674 13674 2 10 PLEASE REMIT PAYMENT' TO: DUE DATE 850 32ND AVENUE SW CEDAR RAPIDS IA 52404-3913 01/17/20 SXW PTV KSL WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO IA 50702-2000 YOUR PO/ORDER # ORDERED BY JOB/RELEASE # YOUR ACCOUNT MANAGER SEWER DEPT. Scott Reiter WAT 3510 ORDER WRITER SHIP VIA TERMS ORDER DATE SHIP DATE Chad Struve IC 3706 02C15 CITY M-F NET 30 DAYS 10/16/19 12/17/19 ORDER QTY SHIP QTY DESCRIPTtON Unit Ptice/UM Extension 3 5 2 6 3 6 6 4 9 3 5 2 6 3 3 6 4 3 CS-A56 DIC.LS404S-DN 1506-EMBROID S DARK NAVY POLO CS-A56 DIC.LS404M-DN 1506-EMBROID M DARK NAVY POLO CS-A56 DIC.LS404L-DN 1506-EMBROID L DARK NAVY POLO » JEANS DICKIES 1993SNB 32X32 SIZE 32X32 RELAXED STRAIGHT FIT CARPENTER DENIM JEANS (UP TO SIZE 44) DICKIES 1993SNB 32X30 SIZE 32X30 RELAXED STRAIGHT FIT CARPENTER DENIM JEANS (UP TO SIZE 44) DICKIES 1993SNB 34X30 SIZE 34X30 RELAXED STRAIGHT FIT CARPENTER DENIM JEANS (UP TO SIZE 44) DICKIES 1993SNB 34X32 SIZE 34X32 RELAXED STRAIGHT FIT CARPENTER DENIM JEANS (UP TO SIZE 44) DICKIES 1993SNB 34X34 SIZE 34X34 RELAXED STRAIGHT FIT CARPENTER DENIM JEANS (UP TO SIZE 44) DICKIES 1993SNB 36X32 SIZE 36X32 RELAXED STRAIGHT FIT CARPENTER DENIM JEANS (UP TO SIZE 44) 22.000/E 22.000/E 22.000/E 23.000/E 23.000/E 23.000/E 23.000/E 23.000/E 23.000/E 66.0C 110.0C 44.0C 138.0C 69.00 69.0C 138.0C 92.0C 69.0C Page 2of3 111111111111111 11111111111111111111111111 INVOICE VAN METER INC. 125 Courier Street Waterloo IA 50701-1289 319-235-9313 Fax 319-235-0365 www.vanmeterinc.com BILL TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO IA 50702-2000 VAN METER SHIP TO: INVOICE DATE OtJR INVOICE DER 12/17/19 S010895169.001 Bill To# Ship To# Prices Br Ship Br 13674 13674 2 10 PLEASE REMIT PAYMENT TO DUE DATE 850 32ND AVENUE SW CEDAR RAPIDS IA 52404-3913 01/17/20 ENROLLMENT -T SXW PTV KSL WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO IA 50702-2000 YOUR PO/ORDER # ORDERED BY JOB/RELEASE # YOUR ACCOUNT MANAGER SEWER DEPT. Scott Reiter WAT 3510 ORDER WRITER SHIP VIA TERMS ORDER DATE SHIP DATE Chad Struve IC 3706 02C15 CITY M-F NET 30 DAYS 10/16/19 12/17/19 ORDER QTY SHIP OTT DESCRIPTION unit Price/ IM Extension 3 3 DICKIES 1993SNB 40X36 SIZE 40X36 RELAXED STRAIGHT FIT CARPENTER DENIM JEANS (UP TO SIZE 44) 23.000/E 69.0C REMINDER and PLEASE NOTE: REMITTANCE address is: Van Meter Inc ,.. 850 32nd Ave SW Cedar Rapids, IA 52404 ACH/EFT/Wire Payments should be directed to: COMMERCE BANK Please contact Marie Anderson @ 319-368-2828 for account information THANK YOU! WE APPRECIATE YOU CHOOSING VAN METER INC! Invoice is due by 01/17/20. Invoice Questions? CaII Chad Struve at 319-235-9313 All claims for shortages or errors must be made at once. Past due invoices may be subject to a 1.50 % late charge. Our company does not manufacture the goods it sells and makes no express warranties thereon. It also disclaims all implied warranty of merchantability or fitness for a particular use. Except as prohibited by law, you are responsible for payment of all fees, costs, and expenses, including but not limited to, attorney fees, expert witness fees, and deposition expenses incurred to collect all amounts due from you. We accept credit card payments for immediate pay only and our credit terms are NET. For Retum Policy Information and Return Request Forms visit www.vanmeterinc.com and go to Online Ordering and then Return Policy or Returns Form. For complete terms and conditions as well as EEO Compliance regulations please go to https://www.vanmeterinc.com/terms-conditions html 12-1 7-2019 12:21:06 PM S010895169.001 Front Desk Confirmation of Delivery Subtotal Shipping & Handling Sales Tax Amount Due $1,820.00 $0.00 $1,820.00 Page 3 of 3 PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee / Approval Date ((� Project Name (from page one) Plant Waterloo tree planting program. 2nd year Department No. project will be budgeted under Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3712 Sale of Trees EXPENDITURES: 37 Leisure ServicE 010 37 4105 Tobe assigned by Project' Subproject (Each column should only include amounts by fund) Fund: 010 Fund: Fund: Fund: Total $ 20,000.00 20,000.00 TOTALS $ 20,000.00 $ $ - $ - $ 20,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1536 Trees 1541 Cleaning Supplies 1536 Trees 20,000.00 20,000.00 0.00 TOTALS $ 20,000.00 $ - $ $ $ 20,000.00 ;/l l-1 //� 3� ` �:c,c'�- -L L��c.=�u�► /.1 0 (Signature Dept. Head) / Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\PSS Project Budget Plant Waterloo.xls\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Plant Waterloo tree planting program City Contract No. Project Manager Project Budget Total Todd Derifield $ 20,000.00 1. How will this project be funded? A. Federal Grant Grant Name Yes No X CFDA # B. State Grant Yes Grant Name No C. City Match Source of Funding D. Other Entities Yes X No Name residents that purchase trees, donation. To be assigned by the Finance. Dept. Project No. Subproject N % Paid by federal grant Grant Agreement Number Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None ❑ 0 Yes No n A $20,000 donation was received from the Young Family Foundation to set up a program where residents can purchase trees at a reduced rate. Program will be based on the Plant Some Shade Program. The Plant Some Shade program was discontinued by MidAmerican Energy. Distribution date tentatively set April 30, 2020 We are currently getting bids from various nurseries. This budget will be amended at a later date. A project needs to be set up so the donation check can be deposited. Page 2 must be attached and signed. K:\shared goodies\forms\PSS Project Budget Plant Waterloo.xls\Page 1 All Projects (Mar 2010)