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Home My WebLink AboutApproved documents - 1/21/2020City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date / Z f Z�' z. `'' The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Garage Department to expend $ 4,135.12 plus est. shipping costs of $ to pay for or purchase 1 - Telescopic Cylinder Repair for the Curbtender Garbage Truck This purchase or expenditure is being made because: Repair Telescopic Cylinder (only Vendor to repair cyclinder locally) Vendor selected for this purchase: Certified Power, Inc. Companies X Bids or written quotes were taken on this purchase, as follows: Certified Power, Inc. Companies Des Moines, IA $4,153.12 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: riGeneral Fund Bonds Road Use Tax n Sewer Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respeted, (Project Code) $ 240,000.00 " $ 54,830.00 iv - %A ! ((c) _ f (/ y. ' �f . �� (r� �c�i1 u/L /-/, - a 0.2o (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2020-January-Expenditure Pre -Authorization -Garage -Sanitation- Repair Cylinder Curbtender- $4,153.12 - 010-18- 7955-1571.xis (Mar 2010) City Clerk Use Only Finance Committee j Approval Date e—` City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7,474.00 plus est. shipping costs of $ to pay for or purchase walk behind floor scrubber. This purchase or expenditure is being made because: we will be able to clean all floor surfaces with this unit at the SportsPlex. Vendor selected for this purchase: Weber Paper Company (Cedar Falls, IA) ❑x Bids or written quotes were taken on this purchase, as follows: Weber Paper Company (Cedar Falls, IA) $7,474.00 IPC Eagle Corporation (Burnsville, MN) $8,274.00 MKT (Piqua, OH) $8,349.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds ❑ Road Use Tax ❑ Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4180-1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, _. / ,/5�.Vic'_ .c itti t /A1t t'�u t / (s '.2a ,26 (Signature Dept: H d or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 30,000.00 $ 1-8,6.95.11 / 53 43 K:\shared goodies\forms\2020 SportsPlex Floor Scrubber.xls (Mar 2010) City Clerk Use Only Finance Committee / Approval Date It Zi (7 °'I ° City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,251.50 plus est. shipping costs of $ to pay for or purchase touchless bathroom cleaning machine This purchase or expenditure is being made because: we will use it to clean restrooms and shower areas more efficiently. Vendor selected for this purchase: Weber Paper Company (Cedar Falls, IA) Bids or written quotes were taken on this purchase, as follows: Weber Paper Company (Cedar Falls, IA) $3,251.50 New System (Earth City, MO) $3,584.39 Kaivac (Hamilton, OH) $3,584.40 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund Bonds Road Use Tax IT Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4180-1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resp .c f' ubmitted, (Signature Dept. Head or gnee) (Project Code) $ 30,000.00 $ 18.595.14 ✓ /,c).Lt.-t aA Date (Signature Finance Dept. Review) /-/s" 02ozo Date K:\shared goodies\forms\2020 SportsPlex Floor Touchless Bathroom Cleaning Machine.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,158.00 plus est. shipping costs of $ na to pay for or purchase Repairs to Young Arena's ammonia ice system's This purchase or expenditure is being made because: repairs were needed to keep the ice system operational and safe. & supports the city's strategic Plan,4.5-"Maintain City facilities that support quality of place". Vendor selected for this purchase: All Temp Refrigeration, Cedar Rapids Iowa ❑ Bids or written quotes were taken on this purchase, as follows: n Bids, or quotes were not takenz;On this purchase because: All Temp Refrigeration is a Certified Vilter Ammonia Compressor Specialist. It's Staff has performed all maintenance work on the Young Arena ice system since 1994 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds ❑ Road Use Tax n Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4500-1388 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 13,000.00 ✓ and the current available balance is submitted $ 4,590.00 ✓ (Signature Depf a-d or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2019 Ice System Repairs Pre-Auth.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date Z.\ 7.0 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning $ 4,731.45 plus est. shipping costs of $ 0.00 Department to expend to pay for or purchase Professional legal services rendered for Chamberlain Manufacturing site; totaling (2) invoices This purchase or expenditure is being made because: a legal specialist was hired to help with environmental services with the Chamberlain site Vendor selected for this purchase: Shuttleworth & Ingersoll X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: time was of the essence and our city attorney is not familiar with the environmental issues and concerns of site Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 418 08 6213 2103 (Fund - Department - Activity - Account Number) in which the budgeted amo t and the current availab (Signature Dept. Head or Designee) Sanitation (Project Code) $ 19,000.00 '---" $ /' O1r() /'/O' 26 piIA ,//X , G()..Lvt_, Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Chamberlain.xls (Mar 2010) Shuttleworth & I\ G I-i:RSOLL AI`1 ORNEYS AT LAW • ESTABLISHED 1854 City of Waterloo c/o Martin Petersen, City Attorney INVOICE SUMMARY For Professional Services Rendered and Disbursements Advanced for the period ending: November 30, 2019. Client.Matter: 29541 - 1 - SJP RE: Chamberlain Manufacturing Site Total Professional Services Total Disbursements Advanced $ 1,165.50 $ .00 TOTAL THIS INVOICE $ 1,165.50 December 4, 2019 Invoice 4395691 MAILING ADDRESS: P.O. BOX 2107 CEDAR RAPIDS, IOWA 52406-2107 STREET ADDRESS: 115 THIRD STREET SE CEDAR RAPIDS, IOWA 52401 TELEPHONE 319.365.9461 FACSIMILE 319.365.8443 WWW•SHUTTLEWORTHLAW.COM Shuttleworth & I\GI-11,RSOLL A t'1 ORNEYS AT LAW • ESTABLISHED 1854 December 4, 2019 Invoice 4395691 Client.Matter: 29541 - 1 - SJP RE: Chamberlain Manufacturing Site PROFESSIONAL SERVICES Date Atty Description Hours 11/07/19 SJP Telephone call with Marty Peterson regarding background on environmental issues .80 with the Chamberlain site; review e-mail from Marty regarding documents; conference with Kelly Cwiertny regarding searching for documents from EPA on line 11/13/19 SJP Conf with Kelly Cwiertny regarding documents from HR Green and contacting HR .30 Green regarding EPA orders and background on EPA actions; review e-mail to City Attorney regarding status 11/13/19 KAC Review technical memorandum and maps of sample results for Chamberlain site; 1.20 correspondence w/ Steve Pridoux at HR Green regarding status update; correspondence w/ Marty Peterson regarding same 11/18/19 SJP Telephone call to Jim Halverson regarding status of EPA orders and regarding .60 background on sampling and remediation at the site; conference with Kelly Cwiertny regarding information from Halverson 11/18/19 KAC Teleconference w/ Jim Halverson regarding former Chamberlain site status update .50 and recent redevelopment discussions 11/20/19 SJP Review e-mail from Jim Halverson regarding EPA position on cleanup and .20 regarding background documents TOTAL PROFESSIONAL SERVICES $ 1,165.50 TOTAL THIS INVOICE $ 1,165.50 MAILING ADDRESS: P.O. Box 2107 CEDAR RAPIDS, IOWA 52406-2107 STREET ADDRESS: 115 THIRD STREET SE CEDAR RAPIDS, IOWA 52401 TELEPHONE 319.365.9461 FACSIMILE 319.365.8443 WWW.SHUTTLEWORTHLAW.COM 3 Shuttleworth AI I ORNEYS AT LA\V • ESTABLISHED 1854 City of Waterloo c/o Martin Petersen, City Attorney INVOICE SUMMARY For Professional Services Rendered and Disbursements Advanced for the period ending: December 31, 2019. Client.Matter: 29541 - 1 - SJP RE: Chamberlain Manufacturing Site Total Professional Services Total Disbursements Advanced $ 3,501.00 $ 64.96 TOTAL THIS INVOICE $ 3,565.96 Previous Balance $ 1,165.50 TOTAL BALANCE DUE $ 4,731.46 January 8, 2020 Invoice 4398813 MAILING ADDRESS: P.O. Box 2107 CEDAR RAPIDS, IOWA 52406-2107 STREET ADDRESS: 115 THIRD STREET SE CEDAR RAPIDS, IOWA 52401 TELEPHONE 319.365.9461 FACSIMILE 319.365.8443 WWW•SHUTTLEWORTHLAW.COM Shuttleworth & I\GIi.RSOLL ATTORNEYS AT LAW • ESTABLISHED 1854 January 8, 2020 Invoice 4398813 Client.Matter: 29541 - 1 - SJP RE: Chamberlain Manufacturing Site PROFESSIONAL SERVICES Date Atty Description Hours 12/02/19 KAC Review Unilateral Administrative Order and Monitoring Report for former 1.60 Chamberlain Manufacturing site to assess contaminants of concern and status thereof 12/05/19 SJP Review report from environmental consultant for Chamberlain on groundwater 1.20 system; review EPA documents from HR Green; conference with Kelly Cwiertny regarding strategy for proceeding 12/06/19 SJP Telephone call from City Attorney regarding developments and upcoming meeting; .60 revise letter to City Attorney sending Rombol report and regarding our representation of the City 12/10/19 SJP Traveling to Waterloo; meeting with City Attorney; meeting with the Mayor, City 4.40 personell, HR Green and golf consultant; meeting with City Attorney regarding next steps; returning to Cedar Rapids 12/23/19 SJP Review voice message from Marty Petersen and e-mail regarding call; Telephone 1.60 call to Marty Petersen regarding call with Jones Day attorneys; review documents from HR Green; conference with Kelly Cwiertny to prepare for call; conference call with Jane Murphy, Mike Dolan and Marty Petersen regarding settlement agreement and covenant 12/23/19 KAC Teleconference w/ city attorney Marty Peterson regarding strategy for call with 1.10 Duchossois representatives regarding covenant and settlement agreement terms; review figures and technical memo prepared by HR Green; strategize w/ attorney SJP regarding all; teleconference w/ attys Peterson, Murphy and Dolan regarding all TOTAL PROFESSIONAL SERVICES $ 3,501.00 DISBURSEMENTS Date Description Amount 12/11/19 Mileage, Steven J Pace - Trip to Waterloo and back on 12-10-19 fora meeting - 64.96 112 miles. TOTAL DISBURSEMENTS $ 64.96 MAILING ADDRESS: P.O. BOX 2107 CEDAR RAPIDS, IOWA 52406-2107 STREET ADDRESS: 115 THIRD STREET SE CEDAR RAPIDS, IOWA 52401 TELEPHONE 319.365.9461 FACSIMILE 319.365.8443 WWW•SHUTTLEWORTHLAW.COM 3 Invoice 4398813 TOTAL THIS INVOICE SHUTTLEWORTH & INGERSOLL, P.L.C. January 8, 2020 $ 3,565.96 MAILING ADDRESS: P.O. Box 2107 CEDAR RAPIDS, IOWA 52406-2107 STREET ADDRESS: 115 THIRD STREET SE CEDAR RAPIDS, IOWA 52401 TELEPHONE 319.365.9461 FACSIMILE 319.365.8443 WWW•SHUTTLEWORTHLAW.COM 4 CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) Lincoln Park Renovation Project Department No. project will be budgeted under 37 Activity No. project will be budgeted under 4105 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: City Clerk Use Only Finance Committee Approval Date 11,' (Lo Lc To be assigned b Project No Subproject (Each column should only include amounts by fund) Fund: 426 Fund: 1/i 426-37-42 7- Schoitz Total 200,000.00 200,000.00 TOTALS $ - $ $ 200,000.00 $ $ 200,000.00 2103 Engineering & Consulting $ $ 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2168 Park Improvement (Signature Dept. TOTALS $ - 200,000.00 200, 000.00 $ 200,000.00 $ - $ 200,000.00 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Lincoln Park.xls\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Lincoln Park Renovation Project JB Bolger $ 200,000.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name B. State Grant Grant Name C. City Match D. Other Entities Name CFDA # Yes No Source of Funding Yes No grant Finance;De Pro Subproject % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) Council awarded in April 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) 100.00% Done None ❑ ❑ Yes No ❑ ❑X ❑ ❑X ❑ ❑X ❑X this project will include comprehensive updates at Lincoln Park; Various grants have been awarded: McElroy Trust $125,000 BHC Gaming $600,000, Pending Grants Schoitz $200,000 and Guernsey Trust $20,000 and $40,000 in Bond Funds will be used to fund this project. This project budget worksheet is for the Schoitz grant. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Lincoln Park.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page onp) City Clerk Use Only Finance Committee L- Approval Date I" ; 22 Department No. project will be budgeted under /61 Activity No. project will be bOdgeted under REVENUES: '4441,4*Or tf* tglf91414,44 (Each column should only include amounts by fund) Fund: Fund: Fund: Fund: 3000 Cash on Hand ; 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - C unty 3358 Shared Program - Cty 3360 Shared Program - Sate 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restrict d 3750 Sale of Bonds TOT'ftLS EXPENDITURES: 2103 Engineering & Consplting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements( 2146 Demolitions 2151 Building Constructiop 2156 Bikeway Constructi n 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Mjsc 2-l& Total 5.20 i I 283-; - 00 $ $ - $ /712,so- i i 1 // r;t14 - DIALS $ - $ $ - $ - $ - i (Signature Dpt. Head) //g/j0 (a).(Air4.-vi HO -94,26 Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Project Budget Worksheet.xls \Page 2 (Constr Proj) (Mar 2010) Project Name City Contract No. Project Manager Project Budget Total $ PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE 3 cow laAhdIrd/ liath--,na. 1. How will this project be funded? A. Federal Grant Yes! Grant Name B. State Grant Grant Name C. City Match D. Other Entities Name • 41.30-0‘40:1-e_r No 1%<- I CFDA # Yes1 No 1><1 Souke of Funding Ve 2. Attach copies of any gr -41P!'+-12'1' *Mitt % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number c'/0 Paid by City % Paid by other entity nt agreements that will fund the project (REQUIRED) 3. Does the project includl the purchase of right of way or other real property? If yes, will real propertji purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as. A. Stormwater permit tees B. Publication, or prin ng costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief descript on of the project in the space below: (REQUIRED) Dry.ficr 403 ebaer- .27,c 4, I e-cvxrefe... la 0 41ter.r.de 41167 1.444 "6 ss-4eit Ac.,-c_Astivezt-..s- 4r/ec4peati •,14.4 /doeie ,574.44%,-.24 .17010 Ae.o4.1 dr/I1 et G. 4 f tee004,./J" Srsere/ ok-e. Done None KI Yes No 0 0 0 0 nr El 1-1 Page 2 must be attach and signed. K:1shared goodies\forrn Project Budget Worksheetids1Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date' Project Name (from page one) Tree Replacement through the Community Foundation of Northeast Iowa. 2020 Department No. project will be budgeted under 37 Activity No. project will be budgeted under 4105 (Each column should only include amounts by fund) Fund: Fund: 010 010 Fund: Fund: REVENUES: 010-37-4105 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3111 Hotel Motel Discretionary 1566 Trees EXPENDITURES: Total 16,575.49 16,575.49 TOTALS $ 16,575.49 $ - $ - $ - $ 16,575.49 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1536 Trees (Signature Dept. Hea 16,575.49 16,575.49 TOTALS $ 16,575.49 $ - $ - $ - $ 16,575.49 :-26;G Ze),1 ,—ef—ru1 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Miriams Prarie Grove Park Tree planting.xls\Page 2 (Donat or NON-constr) (Mar 2010) Project Name City Contract No. Project Manager Project Budget Total PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Tree Replacement through Community Founation of North East IA 2020 Todd Derifield $ 16,575.49 1. How will this project be funded? A. Federal Grant Yes No Grant Name x CFDA # B. State Grant Yes Grant Name No C. City Match Source of Funding D. Other Entities Yes Name No NElowa Comm Foundation & operating budget To be assigned by the Finance'Dept.' Project No: Subproject rt % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number Paid by City % Paid by other entity 100.00% 2. Attach copies of any arant aareements that will fund the project (REQUIRED) r 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None 0 ❑ Yes No ❑ 0 ❑ ❑ ❑ 0 ❑ El ❑ n ❑ 0 This project is to plant 54 trees in Sulentic, Valley View, Rooff and Lichty parks. FUNDING -grant received from Northeast Iowa Community Foundation. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Miriams Prarie Grove Park Tree planting.xls\Page 1 All Projects (Mar 2010)