HomeMy WebLinkAboutSupplemental Attachment-6/8/2015 THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA,
REGULAR SESSION TO BE HELD AT
THE HAROLD E. GETTY COUNCIL CHAMBERS
Monday, June 8, 2015
5:30 PM
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality jobs resulting in a
diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current and future
Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government entities.
6. Collaborate with statewide elected officials to reduce the burden on local property taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well
maintained
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. At the chair/presider's discretion,you may address an item on the current agenda by stepping
to the podium,and after recognition by the chair/presider,state your name,address and group
affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of five(5)minutes as long as you have
registered with the City Clerk's office no later than 4:00 p.m.on the day of the Council
Meeting.If not registered with the City Clerk's office you may speak one(1)time per item for a
maximum of three(3)minutes.
3. If there is a hearing scheduled as part of an agenda item,the chair/presider will allow everyone
who wishes to address the council, using the same participation guidelines found in these
"general rules".
4. Although not required by city code of ordinances,oral presentations may be allowed at the
chair/presider's(usually the Mayor or Mayor Pro Tem)discretion. The"oral presentations"
section of the agenda is your opportunity to address items not on the agenda.You may speak
one(1)time per item for a maximum of five(5)minutes as long as you have registered with the
City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting.If not registered
with the City Clerk's office a speaker may speak to one(1)issue per meeting for a maximum of
three(3)minutes.Official action cannot be taken by the Council at that time, but may be
placed on a future agenda or referred to the appropriate department.
5. Keep comments germane and refrain from personal,impertinent or slanderous remarks.
6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at
291-4323.
7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m.on Monday of the day
of the City Council meeting to appear before the City Council(may also register by phone).
Registered speakers will be given first priority.
Page 1 of 443
•
Roll Call.
Moment of Silence.
Pledge of Allegiance
Dave Zellhoefer, City Attorney
Agenda, as proposed or amended.
Minutes of June 1, 2015, Regular Session, as proposed.
Proclamation declaring June 17, 2015 as Access Day USA
Recognition of Greg Svoboda as the June 2015 Team Member of the Month.
1. Consent Agenda:
(The following items will be acted upon by voice vote on a single motion without
separate discussion, unless someone from the council or public requests that a
specific item be considered separately.)
A. Resolution to approve the following:
1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on
file in the office of the City Clerk.
2. Resolution approving the request of Holly Leaverton for tax exemptions on the
construction of a new home valued at $202,122 for property located at 4145
Mockingbird Lane, and located in the City Limits Urban Revitalization Area
(CLURA).
Submitted By: Noel Anderson, Community Planning & Development Director
3. Resolution approving the request of Vahid Dzananovic for tax exemptions on the
construction of a new twin home valued at $125,000 for property located at 1106
Hummingbird Circle, and located in the City Limits Urban Revitalization Area
(CLURA).
Submitted By: Noel Anderson, Community Planning & Development Director
4. Resolution approving the request of Jasmin Dzananovic for tax exemptions on the
construction of a new twin home valued at $125,000 for property located at 1104
Hummingbird Circle, and located in the City Limits Urban Revitalization Area
(CLURA).
Submitted By: Noel Anderson, Community Planning & Development Director
5. Resolution approving the request of Andrew Carper for tax exemptions on the
construction of a new home valued at $219,000 for property located at 5833
Summerland Drive, and located in the City Limits Urban Revitalization Area
(CLURA).
Submitted By: Noel Anderson, Community Planning & Development Director
6. Request to certify assessment of work performed by the Water Works, together
with recommendation of approval of the Board of Trustees of Waterloo Water
Works for property located at 55 Franklin Street in the amount of$2,200.
Submitted By: Dennis Clark, General Manager
Page 2 of 443
7. Request from My Waterloo Days to hold annual festival from June 11th to June
14th including street closures and noise variance.
Submitted By: Joe Leibold, Captain of Police Services
8. Resolution resetting the date of public hearing as June 15, 2015 to approve a
request by David Welch for a site plan amendment to amend the conditions of
zoning in a "C-1,C-Z" Conditional Zoning District, located at 1033 Decathlon Drive,
and instruct City Clerk to publish notice.
Submitted By: Noel Anderson, Community Planning & Development Director
9. Resolution approving preliminary plans, specifications, form of contract, etc. and
setting date of bid opening as June 25, 2015, and date of public hearing as June
29, 2015, for the F.Y. 2016 11th Street Bridge Repairs, Contract No. 890, and
instruct City Clerk to publish notice of plans, specifications, form of contract, etc.
Wayne Castle, PLS, PE, Associate Engineer
10. Request of LaTanya Graves, Martin Luther King Center of HCC, to hold a
parade/peace march on June 20th starting at 9:00 a.m. and approving a variance
to the Noise Ordinance on June 20th & 21st, 2015, from 10:00 a.m. to 10:00 p.m.
in conjunction with the Annual Juneteenth Celebration event to be held at Sullivan
Park, including music and a PA system, together with recommendation of approval
of Director of Safety Services.
Submitted By: Joe Leibold, Captain of Police Services
11. Request to cancel special assessment for sidewalk repair for Koinonia Ministries
located at 800 W. 2nd Street, Parcel No. 8913-26-182-022, in the amount of
$331.01, and authorize City Clerk to notify Black Hawk County Treasurer of said
cancellation.
Submitted By: Eric Thorson, City Engineer
12. Request of Ivan Wieland of Screaming Eagle American Bar & Grill, 228 E. 4th
Street. for a variance to the Noise Ordinance and permission to close a portion of
Lafayette Street (between 4th & 5th Streets) on Saturday, July 11, 2015 from 5:00
p.m. to 11:00 p.m. in conjunction with Ride and Drive for the Girls event, and on
Wednesday, July 29, 2015 from 5:00 p.m. to 11:00 p.m. in conjunction with Special
Bike Night event, including a band and the use of a PA system.
Submitted By: Joe Leibold, Captain of Police Services
13. Request of Main Street Waterloo for a variance to the Noise Ordinance on July 17,
2015 from 5:00 p.m. - 10:00 p.m. and July 18, 2015 from 11:00 a.m. to 10:00 p.m.
in conjunction with the BBQ'Loo & Blues Too! event to be held at Lincoln Park
including a band/DJ and the use of a PA system, together with recommendation of
approval of Director of Safety Services.
Submitted By: Joe Leibold, Captain of Police Services
14. Request of My Waterloo Days for a variance to the Noise Ordinance on June 11,
2015 and June 12, 2015 from 11:30 a.m. - 11:00 p.m. in conjunction with the
People in the Park event to be held at Lincoln Park including a band/DJ and the
use of a PA system, together with the recommendation of approval of Director of
Safety Services.
Submitted By: Joe Leibold, Captain of Police Services
15. Request of My Waterloo Days for a variance to the Noise Ordinance on June 13,
2015 from 8:00 a.m. - Midnight in conjunction with the Back at Byrnes event to be
held at Byrnes Park including a band/DJ and the use of a PA system, together with
the recommendation of approval of Director of Safety Services.
Submitted By: Joe Leibold, Captain of Police Services
Page 3 of 443
16. Request of My Waterloo Days for a variance to the Noise Ordinance on June 13,
2015 from 7:00 a.m. - 10:00 a.m. in conjunction with the Family 5K Walk/Run
event, including the use of a PA system, together with the recommendation of
approval of Director of Safety Services.
Submitted By: Joe Leibold, Captain of Police Services
B. Motion to approve the following:
17. LIQUOR LICENSES
a. Iry Warren Memorial Golf Course, 1000 Fletcher Ave.
Class: B Beer (One Day Transfer to Club House)
Includes Sunday
Expiration Date: 6/13/2015 - 6/14/2015
b. Main Street Waterloo, 1000 Fletcher Ave.
Class: Special C Liquor Beer/Wine (One Day Transfer - Lincoln Park to Byrnes
Park)
New Application Includes Sunday
Expiration Date: 6/14/2015
18. Motion to receive and place on file the 2014 Audit of the Waterloo Water Works.
Submitted By: Dennis Clark, General Manager
19. Recommendation of appointment of Steven Hostetler, from the Civil Service list, to
the position of Permit Writer, at the Waterloo Building Inspections & Maintenance
Department, effective June 9, 2015.
Submitted By: Craig Clark, Building Official/Maintenance Administrator
20. Motion to approve recommendation of appointment of Samuel Barrett from the
Civil Service List to the position of Sanitation Operations Supervisor effective June
16, 2015, pending completion of pre-employment physical.
Submitted By: Mark Rice, Public Works Director
21. Bonds
PUBLIC HEARINGS
2. Rezone request of Nicole Cook to rezone 4.43 acres from "A-1" Agricultural
District to "R-2" One and Two Family Residence District for the purpose of
constructin.: one new sir•;le-famil, home s:enerall located east of 920 South
View Drive.
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING- No comments on file.
Motion to close hearing and receive and file oral and written comments and
recommendation of approval of the Planning, Programming and Zoning Commission.
Motion to receive, file and consider and pass for the first time and Ordinance amending
Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the
Official Zoning Map referred to in section 10-4-4, approving a Rezone of Certain
Property.
Motion to suspend the rules.
Motion to consider and pass for the second and third times and adopt the Ordinance.
Submitted By: Noel Anderson, Community Planning & Development Director
Page 4 of 443
3. Ordinance approving a request by Seth Green to vacate a platted 5' wide by
approximately 290' long utility easement along the west property line of Lot 3 of
Tower Park No. 5.
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING- no comments on file.
Motion to close hearing and receive and file oral and written comments and
recommendation of approval of the Planning, Programming and Zoning Commission.
Motion to receive, file and consider and pass for the first time an Ordinance approving a
request by Seth Green to vacate a platted 5' wide by approximately 290' long utility
easement on the west property line of Lot 3 of Tower Park No. 5.
Motion to suspend the rules.
Motion to consider and pass for the second and third times and adopt the Ordinance.
Submitted By: Noel Anderson, Community Planning & Development Director
4. Conveyance of a portion of Lot 11 of Mid Port America Park Plat No. 2 to Con Agra
Foods Packaged Foods Company for $1.00 in accordance with the Second
Amendment to Development Agreement.
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING - No comments on file.
Motion to close hearing and receive and file oral an written comments.
Resolution authorizing conveyance of a portion of Lot 11 of Mid Port America Park Plat
No. 2 to Con Agra Foods Packaged Foods Company for $1.00 in accordance with the
Second Amendment to Development Agreement and authorizing the Mayor and City
Clerk to execute necessary documents.
Submitted By: Noel Anderson, Community Planning and Development Director
5. F.Y. 2016 Sidewalk Inspection and Repair Program –Zone 5.
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING—Comments on file.
Motion to close hearing and receive and file oral and written comments.
Resolution authorizing proposed repairs to sidewalk.
Resolution adopting Proposed Resolution of Necessity, as proposed or
amended.
Submitted By: Wayne Castle, PLS, PE, Associate Engineer
6. Development Agreement with GMJ2, Industries, LLC for the construction of a mini
-storage development, and authorize the sale and conveyance of City owned
property for $1.00 located at the northwest corner of Northeast Drive and Martin
Luther King, Jr. Drive in the Northeast Industrial Park.
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING - No comments on file.
Motion to close hearing and receive and file oral and written comments and
recommendation of approval.
Resolution approving a Development Agreement with GMJ2 Industries, LLC to authorize
the sale and conveyance of City-owned property located at the northwest corner of
Northeast Drive and Martin Luther King, Jr. Drive, and authorize Mayor and City Clerk to
execute said documents.
Submitted By: Noel Anderson, Community Planning and Development Director
7. Sale of certain tracts of land formerly portions of West San idiarnan Drive located
adjacent to Sunnyside Country Club.
Hearing canceled.
Page 5 of 443
Submitted By: Noel Anderson, Community Planning & Development Director
RESOLUTIONS
8. Resolution approving Master Dark Fiber IRU Agreement with Unite Private Networks
LLC allowing the use of certain existing city conduit in the right-of-way; and authorize
Mayor to execute said document.
Submitted By: Dennis Gentz, PE, Assistant City Engineer
9. Resolution to accept the Addendum to the Purchase and Sale Agreement for property at
718 Kern Street from Wells Fargo to extend the closing date to June 26, 2015.
Submitted By: Rudy D. Jones, Community Development Director
10. Resolution dedicating a 10' wide utility easement along the northerly, westerly, and
southerly sides of Parcel "N", generally located 50' west of Lot 3 of Tower Park Plat No.
5, north of 233-235 Fisher Drive to Hurst Holding Company.
Submitted By:Noel Anderson, Director of Community Planning and Development
11. Resolution accepting a $35,000 grant from the Black Hawk Gaming Association to
purchase body cameras and related equipment (with $35,000 in matching funds from
the City).
Submitted By: Joe Leibold, Captain of Police Services
12. Resolution approving a one year farm lease agreement with David Stout, Stoutland
Farms Inc. to farm approximately 27.3 acres of land generally located between Martin
Luther King Jr Drive and Newell Street at $200.00 per acre for a total yearly payment of
$5,460.00, and authorize Mayor and City Clerk to execute said document.
Submitted By: Noel Anderson, Community Planning & Development Director
13. Resolution approving a one year farm lease agreement with Lee Miller, BarLee Farms to
farm approximately 3.35 acres of land generally located at the northwest corner of West
Shaulis Road and Ansborough Avenue at $200.00 per acre for a total yearly payment of
$670.00; and authorize Mayor and City Clerk to execute said document.
Submitted By: Noel Anderson, Community Planning & Development Director
14. Resolution approving a one year farm lease agreement with Luke Weston to farm
approximately 67.15 acres of land generally located near the corner of Independence
Avenue and Northeast Drive at $253.00 per acre for a total yearly payment of
$16,988.95, and authorize Mayor and City Clerk to execute said document.
Submitted By: Noel Anderson, Community Planning & Development Director
15. Resolution approving a one year farm lease agreement with Michael Cook to farm
approximately 20 acres of land generally located east of WCF&N Drive south of Airline
Hwy at $90.00 per acres for a total yearly payment of $1,800.00, and authorize Mayor
and City Clerk to execute said document.
Submitted By: Noel Anderson, Community Planning & Development Director
16. Resolution approving a one year farm lease agreement with Rousselow Bros Farms Inc
to farm approximately 31 acres of land generally located near the northwest corner of
Page 6 of 443
Martin Road and Ridgeway Avenue at $161.29 per acres for a total yearly payment of
$5,000.00, and authorize Mayor and City Clerk to execute said document.
Submitted By: Noel Anderson, Community Planning & Development Director
17. Resolution approving a on year farm lease agreement with Wendell Lupkes to farm
approximately 19 acres of land generally located near the northwest corner of West 4th
Street and West Shaulis Road at $250.00 for a total yearly payment, and authorize
Mayor and City Clerk to execute said document.
Submitted By: Noel Anderson, Community Planning & Development Director
18. Resolution approving Notice of Discontinuation from NPDES Coverage Under General
Permit No. 2 to the Iowa Department of Natural Resources in conjunction with F.Y. 2014
Treatment Plant Levee Tree Removal, Contract No. 868, and authorize Mayor to
execute said document.
Submitted By: Jamie Knutson, PE, Associate Engineer
19. Resolution approving award of contract to Mike Dolan Concrete & Masonry, Inc.,
of Waterloo, Iowa, in the amount not to exceed $67,494.55, in conjunction with F.Y.
2016 Cunningham School Safe Routes to School, Contract No. 851.
Submitted By: Wayne Castle, PLS, PE
20. Resolution approving Amendment to Development Agreement with KWWL Television,
Inc., removing the requirement the City buy the 3rd floor, changing the time frame for
the City to buy the 4th floor to October 31, 2018, and changing the time frame for the
City to acquire and demolish the American Legion building, and authorize the Mayor and
City Clerk to sign and fully execute all necessary documents.
Submitted By: Noel Anderson, Community Planning & Development Director
21. Resolution approving Development Agreement with Park Avenue Lofts, LLC, granting
tax rebates for 10 years at 70 percent for the renovation of the Masonic Temple building
at 325 East Park Avenue, raising the minimum value of the building to $1.1 million, and
creating 11 new residential units within the building, and authorize the Mayor and City
Clerk to sign and fully execute all necessary documents.
Submitted By: Noel Anderson, Community Planning & Development Director
22. Resolution authorizing an exception to the City of Waterloo purchasing procedures to
approve the purchase of License Plate Recognition (LPR System) to support Republic
Parking in the enforcement of Parking in Waterloo in the amount of $55,000 without
taking of bids.
Submitted By:Craig Clark Building Official /Maintennance Supervisor
23. Resolution approving the Early Access Agreement with Con Agra Packaged Foods to
utilize the property located east of 2701 MidPort Boulevard for survey work and earth
moving activities, and authorize the Mayor and City Clerk to sign and fully execute the
document.
Submitted By: Noel Anderson, Community Planning & Development Director
24. Resolution approving the Minor Site Plan Amendment in the "S-1" Shopping Center
District for Goodwill Industries for the renovation of 2332 Crossroads Boulevard into a
new Goodwill Retail Store
Page 7 of 443
Submitted By: Noel Anderson, Community Planning & Development Director
ORDINANCES
25. Ordinance enacting a new Chapter 5, Parking in Residential Area, of Title 6, Motor
Vehicles and Traffic.
Motion to receive, file, consider and pass for the second time an Ordinance by enacting
a new Chapter 5, Parking in Residential Area, of Title 6, Motor Vehicles and Traffic.
Motion to suspend the rules.
Motion to consider and pass for the third time and adopt the ordinance.
Submitted By: Aric Schroeder, City Planner
26. Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa,
by repealing Chapter 3, Sewer Regulations, Section 8-3A-2A-7; and enacting in
lieu thereof a new Chapter 3, Sewer Regulations, Section 8-3A-2A-7 (Minimum
monthly charge $14.25, including first 3 Ccf and $1.92 per Ccf over minimum
monthly charge).
Motion to receive, file, consider and pass for the first time an ordinance amending the
2007 Code of Ordinances of the City of Waterloo, Iowa, by repealing Chapter 3, Sewer
Regulations, Section 8-3A-2A-7; and enacting in lieu thereof a new Chapter 3, Sewer
Regulations, Section 8-3A-2A-7 (Minimum monthly charge $14.25, including first 3 Ccf
and $1.92 per Ccf over minimum monthly charge).
Motion suspending the rules.
Motion to consider and pass for the second and third times and adopt Ordinance.
Submitted By: Michelle Weidner, Chief Financial Officer
27. Ordinance Amending the City of Waterloo Zoning Ordinance No. 5079.
Motion to receive, file, consider and pass for the second time an Ordinance
amending the City of Waterloo Zoning Ordinance No. 5079 to update multiple sections
(on file in City Clerk's Office) including changes for hard surfaced driveway and parking
requirements, minimum garage requirements, freestanding commercial parking lots,
driveway and parking requirements for multi-family dwellings, and other miscellaneous
updates.
Motion to suspend the rules.
Motion to consider and pass for the third time and adopt the Ordinance.
Submitted By: Aric Schroeder, City Planner
OTHER COUNCIL BUSINESS
28. Motion to approve Change Order 1 in the amount of$15,847.50 to Nagle Signs Inc.
of Waterloo Iowa in conjunction with the Riverfront Sorts Park #7 & #8 Field
lighting project.
Submitted By: Travis Nichols, Facilities/Project Manager
29. Motion to approve amendment No. 2 to Professional Services Agreement with
Struxture Architects, in the amount of $4,732.50, in conjunction with the Waterloo
Library Restroom Renovation; and authorize Mayor to execute said document.
Submitted By: Craig Clark Building Official/Maintenance Administrator
30. Motion to approve request of Police Officer Kyle Law for a variance to the City of
Waterloo Residency Policy to be allowed to live within a 20-mile radius.
Page 8 of 443
Submitted By: Dan Trelka, Director of Safety Services
ORAL PRESENTATIONS
31. Motion to adjourn to Executive Session
EXECUTIVE SESSION
1. Pending litigation.
Motion to adjourn Executive Session.
ADJOURNMENT
Motion to adjourn.
Suzy Schares, CMC
City Clerk/Human Resource Director
MEETINGS
5:05 p.m. Building and Grounds Committee Meeting, Harold E. Getty Council Chambers
5:10 p.m. Finance Committee Meeting, Harold E. Getty Council Chambers
PUBLIC INFORMATION
1. Waterloo Water Works Board of Trustees meeting minutes of May 20, 2015.
2. Planning & Zoning Minutes of November 14, 2014, December 2, 2014, January 6, 2015,
February 3, 2015, March 3, 2015 and April 7, 2015.
3. Board of Adjustment minutes of 10/28/14, 11/25/14, 12/30/14, 1/27/15, 2/24/15, 3/24/15
and 4/28/15.
4. Historic Preservation Commission minutes of 6/17/14, 7/15/14, 8/19/14, 9/16/14,
10/21/14, 11/18/14, 12/16/14, 1/20/15, 3/17/15 and 4/21/15.
5. Enterprise Zone Commission minutes of 4/16/13 and 5/2/13.
Page 9 of 443
LO O c, .- O 0
Cfl a) Co M LU O C')
a) a) C) 0o0 co C)
N .- I�
LU CD 0) .-
O
N-
t
0W W
w as c .ct
C. > U U
.O
O Tt - z z -
O = Q H a o E_I w
W4 W, ; d) in s - a.) CIJ a
co0 2 re, cz1
,_, E
. plz= . z
1. .
O g z z ttt
0 A(G1 LL O �'" i� x N •+
C.) - c c14 : •- • c
_ cil RS 4
4 4 v o
O N 1 •- •. 'C O
O rC x x E
1 1)
0
I e' `;
o C +r
E Pt ct y U
U
w - k)
�' ° a -
w w 54
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 45/Q 13 olUQ / c,x-(p
TRAVEL REQUEST FYO/(;BUDGETED /6—D6 00
CITY OF WATERLOO EXPENDED YTD --
THIS REQUEST //2,(, �''1
LEFT AFTER THIS
REQUEST (p, 7'j ?
DATE 7h4J 67,1—,7 --
Original-Clerk/Finance Copy-Department_
NAME(S) AND POSITION(S): DATE:
Kelley Felchle, Deputy City Clerk 5/28/2015
NAME OF CLASS/MEETING: DESTINATION: Ames, Iowa
Municipal Professionals Institute 2015
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
7/20/2015 7/24/2015 7/20/2015-7/24/2015
PURPOSE OF TRAVEL/TRAINING: —
To obtain Municipal Clerk Certification
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$
YES NO
METHOD OF TRAVEL:
CITY VEHICLE X PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 010-03-8400-1346
$460.00 LODGING TAXI X GRANT REIMBURSABLE
$160.00 MEALS PARKING YES NO
$500.53 REGISTRATION AIRFARE X REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 1,120.53 TOTAL: $ $1,120.53 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
)
AI
D PART AD MAY R
5/28/2015 ; , //0 i _....-
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
F
3
NL P/�
tiQ O
N
1 (t)
ii ).. i
,----/ 1 i O
Q z
o 1r.cf)1
INSTITUTE
ACADEMY
4 or(' ziversf
1975-2015
Iowa u . t
M nicipal Professionals Ins itute
July20-24, 2015 2015 and July 27-29, 2015
Gateway Hotel and Conference Center
2100 Green Hills Drive
Ames, IA
at
•s available onlineedul
Registration' s• iastate.
e%ten
httpalw�` . GPIMPI-MPA
communitieslO5 nice to forward P 'Y
v s.
'e
�n 'tt
n C
ti
istrat'to e lova League of
Use the reg to th
rnent directly
This is the 40th year of the Institute, still one of the largest in the nation,
with more than 200 municipal professionals attending each year.
Sponsored by Iowa State University Office of State&Local Government Programs and the
lows Municipal Finance Officers Association with the cooperation of the Iowa League of Cities.
Iowa 'Municipal Professionals Institute Course Offerings
Register online by July 10.
Week 1 -July 20-24 Friday,July 24
8 a.m.-12:15 p.m.
Monday,July 20 FX240MPI:Coping with Controversy $56.00
8 a.m.-12:15 p.m. FX230MPI:The Fine Art of Negotiations $56.00
BA155MPI:Principles of Effective Management $56.00 12:15 p.m.-1:15 p.m.
8 a.m.-5:15 p.m. Testing
BA101 MPI:Elements of a City Financial System $112.00
12:15 p.m. -1 p.m. Week 2 -July 27-29
Lunch no fee
1 p.m.-3 p.m. Monday,July 27
BA140MPI:Ethics for Public Officials $28.00 8 a.m.-12:15 p.m.
3:15 p.m 5 15 p.m. CL320MPI:Records Management $56.00
BA I2UMPl-i:Introduction to Public Speaking $154.00 *Note:Class will be held at City Hall
2 hrs of 8-hour course 8 a.m.-3 p.m.
FN401 MPI:Iowa City Budgeting System&Capital Planning
5:15 p.m.-6:15 p.m. and Budgeting $84.00
Testing
1 p.m.-3:15 p.m.
Tuesday,July 21 CL325MPI:Iowa Open Meeting Law $28.00
8 a.m. 12:15 p.m. 3:15 p.m.-6:15 p.m.
BA145MPI:Working with Public Officials $56.00 FN409MPI:Public Funds Investing $42.00
8 a.m. 3 p.m. 3:30 p.m.-5:45 p.m.
BA130MPI:Understanding Legal Terms $84.00 CL329MPI:Clerks Roles in Elections $28.00
1 p.m.-5:15 p.m. 5:45 p.m.-6:45 p.m.or 6:15 p.m.-7:15 p.m.
BA149MPI:Working with Citizens $56.00 Testing
3:15 p.m.-5:15 p.m. yr
TUesda July 28
FX220MPI:Intergovernmental Relations $28.00
8 a.m.-12:15 p.m.
5:15 p.m. 6:15 p.m. FN406MPI:Financing Options and Economic Development $56.00
Testing
}Registering for BAI2OMPI-1 on July 20 automatically puts you in BA12OMP-2 and 8 a.m. 3 p.m.
FX
2.OMPl. F 25o 1f I can t e taken separately. CL310MPI:Legal Aspects of Minutes $84.00
1:00 p.m.-5:15 p.m.
Wednesday,July 22 FN415MPI:Accounting,Auditing and Other Fiscal Responsibilities $56.00
8 a.m.-5:15 p.m. 3:15 p.m.-5:15 p.m.
BA120MPI-2°`:Fundamentals of Public Speaking- fee above CL315MPI:Writing Resolutions and Ordinances $28.00
Speaking Exercise,remaining 6 hrs of 8-hour course
5:15 p.m. 6:15 p.m.
8 a.m.-5:15 p.m. Testing
BA150MPI:Group Dynamics&Team Building $112.00
1 p.m.-4:15 p.m. Wednesday,July 29
FX250MP1*:Best Practices in City Government $42.00 8 a.m.-12:15 p.m.and 1 p.m.-3 p.m.
Fee Only If Not In B720 CL330MPI:OfficeAdministration/P&Z/Nuisance $84.00
5:15 p.m.-6:15 p.m 8:00 a.m.-5:15 p.m.
Testing FN110MPI:General Ledger Accounting $112.00
3:15 p.m.-6:15 p.m.
Thursday,July 23 CL301 MPI:Parliamentary Procedures $42.00
8 a.m.-10 a.m.
5:15 p.m.-7 p.m.
FX210MPI:Managing Risk&Purchasing Insurance $28.00 Testing
8 a.m.-12:15 p.m.
BA125MPI:Written Communications $56.00
Key:
10:15 a.m.-12:15 p.m. BA-BASIC:50 credits required for all certifications offered through ISU(test)
FX201 MPI:Administrative Law $28.00 FX-FLEX:25 credits that are required for all certification,courses listed are
1 p.m.-5:15 p.m. those offered by ISU(test for IIMC)
BA110MPI:Basics of a Personnel System $56.00 CL-CLERK:25 credits required for the Clerk Certification and offered
FX290MPI:E-Reporting&Communications for the Clerk's Office $56.00 through ISU(test for IIMC)
*Note:Class will be held at ISU Research Park,Limit 40 FN-FIN:25 credits required for the Financial Officer Certification and offered
through ISU(test for IIMC)
5:15 p.m.-6:15 p.m.
Testing
Course Recommendations ,July 20 24 Benefits
Monday,July 2o: •Opportunities for personalized interaction with the speakers
I First-time attendees: -faculty and staff from universities and individuals who are
BA101MPI:Elements of a City Financial System(8 hours) involved in municipal administration.
Required for All Certifications: Opportunities to meet other municipal professionals from
BA101MPI:Elements ofa City Financial System(8 hours) across the state make friends and business acquaintances.
BA155MPI:Principles of Effective Management(4 hours) • Updates on new laws,programs and technology affecting
BA140MPI:Ethics for Public Officials(2 hours) Iowa municipal government.
BA120MPI-1:Introduction to Public Speaking(2 hours of 8-hour course)
Tuesday,July 27: Certification
First-time attendees: In addition to providing municipal professionals with valu-
BA145MPI:Working with Public Officials(4 hours) able information to assist in the performance of their du-
BA149MPI:Working with Citizens(4 hours)
ties,the successful completion of the entire Institute fulfills
Required for All Certifications:
BA145MPI:Workingwhh Public Officials(4 hours) most of the educational requirements for certification by the
BA149MPI:Working with Citizens(4 hours) International Institute of Municipal Clerks(IIMC),and the Iowa
FX220MPI:Intergovernmental Relations(2 hours) Certification of Municipal Professionals program.
BA130MPI:Understanding Legal Terms(6 hours)
Full participation and attendance is required to receive
Wednesday,July 22:
certification.Most classes are held at the Gateway Hotel and
First-time attendees: Conference Center in Ames—a final class schedule with loca-
BA150MPI:Group Dynamics and Team Building(8 hours)
tions will be provided in June.A course may be cancelled if
Required for All Certifications: there is insufficient registration.Participants will be contacted
BA150MPI:Group Dynamics and Team Building(8 hours)
BA120MPl 2:Fundamentals of Public Speaking in advance if this occurs.Suggested course recommenda-
(remaining 6 hours of 8-hour course) tions for first-time attendees and clerks certification can
Recommended for All Certifications: be found in the shaded boxes.For questions on any courses
FX25OMPI:Best Practices in City Government(3 hours) offered,please contact Cindy Kendall,ckendall@iastate.edu or
(Note:This session will be concurrent with,part of the public speaking Cindy Stuve,cstuve@iastate.edu or call (515)294-8397.
course. If you take BA120MPI-1,there will be no charge for this session.)
Thursday,July 23: IIMC is an international association of clerks dedicated to
advancing the professionalism required to be a city clerk.
First-time attendees:
BAi IOMPI:Basics of a City Personnel System(4 hours) Certification by IIMC is a recognition of the individual clerk's
BA125MPI:Written,Communications(4 hours) involvement in professional development activities. By com-
Required for AlCertifications: pleting the appropriate courses offered by the Iowa Municipal
BA110MPI:Basics of a City Personnel System(4 hours), Professionals Institute,clerks receive 60 points toward certifi-
BA125MPI:Written Communications(4 hours) cation. This constitutes one-half of the 120 points needed for
Recommended for All Certifications: certification;the remaining points are gained through experi-
FX290MPI:E-Reporting&Communications for the Clerk's Office (4 hours) ence and attendance at professional meetings.
FX210MPI:Managing Risk&Purchasing Insurance(2 hours)
Fx201 MPI:Administrative Law and Procedures(2 hours) The Certification for Municipal Professionals is an Iowa based
Friday,July 24: program sponsored by the Iowa Municipal Finance Officers
First-time attendees: Association (IMFOA). It provides individuals with the op-
FX240MPI:Coping with Controversy(4 hours) portunity to be certified in any or all of the two certification
Recommended for All Certifications: categories. Those categories are:
FX240MPI:Coping with Controversy(4 hours) •Certified Municipal Clerk
FX23OMPI:The Fine Art of Negotiations(4 hours) •Certified Municipal Finance Officer
Register online at http://www.extension.iastate.edu/communities/OSLGP/MPI-MPA
Payments can be made by check or credit card.Paying by check is FREE,while credit card payments include a
5 percent service fee.When paying by check,the fees will disappear after"Send in Check"is selected on the payment screen.
If paying by check,please include a copy of your receipt with the payment.
Questions?Contact: Cindy Kendall or Cindy Stuve•Office of State&Local Government Programs
2321 North Drive,Suite 121 •Ames,IA 50010-8218.515-294-8397(phone) 515-294-1354(fax)
Visit us online at extension.iastate.edulcommunitiesfoslgp
Testing Housing and Directions
The IIMC requires each state to test participants in the major Conference Hotel
subjects offered through recognized training. The Iowa Mu- Gateway Hotel and Conference Center
nicipal Professionals Institute complies with this requirement 2100 Green Hills Drive
by testing the major subjects offered in each of the courses Ames,IA 50014
which comprise the credits needed for the IIMC certification. Make your room reservations directly with Gateway at
In addition,all"Basic"courses under the Iowa Certification 1-800-FOR-AMES or(515)292-8600. Please identify yourself
for Municipal Professionals program require testing. Test- as a Municipal Professionals Institute attendee and request
ing is conducted in a way that is non-threatening. The tests the MPI room rate of$101 (single or double occupancy).
emphasize understanding how the material presented can Room rates do not include tax,which is 12 percent. If due to a
be applied to the work done by municipal professionals. The disability,you have any special needs,or need special arrange-
tests will be primarily be short answer focusing o.n identifying ments,please inform the hotel and they will do their best
terms and longer answers dealing with applications. Partici- to accommodate your needs. If you want to room together,
pants will be allowed to use notes and materials from the please make reservations with that in mind. Gateway will
courses to help in formulating answers. Time will be set aside work with anyone interested in doubling up on a room.
during the week for the tests.
Directions to Gateway from 1-35:
Registration From Interstate 35,Exit 111 B (US 30),four miles west to Exit
• 146,south on University Boulevard.
Online pre-registration is required by July 10.The online regis-
tration fee(includes materials)is based on the number of class- Other hotels near Gateway:
es you decide to take.Fees must be paid before the session Best Western University Park Inn&Suites
begins,with full refunds guaranteed on registrations cancelled (515)296-2500
before July 10 and 75 percent refunds guaranteed on registra- Holiday Inn Ames Conference Center
tions cancelled after July 10. Online registrations will receive an (515)268-8808
email confirmation of the classes requested.After registering
online,use the registration invoice to forward payment directly *Registration fee does not include housing.
to the Iowa League of Cities.Credit card payments are available.
You need to make your own hotel reservations.
Scholarships and Shirt Order
The Institute and IMFOA award several scholarships each year•
curse'Recommendations,July 27-
to participants who apply and are selected.To request a schol- Monday JulY27:
arship application,please contact Cindy Stuve at(5.15).294- Clerks Certification:,
8397 or cstuve@iastate.edu.The application deadline is April 1, CL320MPI:Records Management(4 hours)
2015. Some of these scholarships are funded through the sale CL325MP(:Ioa Open Meetings Law{ hours)'
of shirts,which must be purchased at the time of registration
0_329101:Clerks Role in Elections(2 hours)
and before June 30. Submit your payment with the registration Finance Certification:
FN401 MPI:Iowa City Budgeting System and Capital Planning and
invoice form.Only advance purchase of sweatshirts is available. Budgeting(6 hours)
They will not be for sale at the Institute.This year the 2015 Insti- FN4O9MPI:Public Funds Investment(3 hours}
tute will offer Oxford gray sweatshirts with a larger centered
40th anniversary logo in black and burgundy for$26($29 for Tuesday,JulY28:
Clerks Certification:
sizes XXL-XXXL).Shirt registrations will be taken online. CL31owl:Legal Aspects of Minutes(6 hours)
CL315MPLWriting Resolutions and Ordinances(2 hours)
Meals Finance Certification:
• FN4O6MPI:Financing Options and Economic Development(4 hours)
Monday,July 20 following the morning session a lunch will be FN415MPl:Auditing,Accounting&Other Fiscal Responsibilities(4hours)
held at Gateway.Costs are included in your registration fees.
Wednesday,July 29:
Clerks Certification:
Gateway has a restaurant on site. Ames has many fine restau- CL301MPI:parliamentary procedures(3 hours)
rants within easy driving distance of the Gateway and a list CL330MPI:Office Administration/P&.Z/Nuisance(6 hours)
and map will be provided to you at registration. Fast food is Finance Certification•
recommended during the daily lunch breaks. FN 11OMPI:General Ledger Accounting(8 hours)
Shirt deadline is June 30 • Pre-register by July 10
Register online at http://www.extension.iastate.edu/communities/OSLGP/MPl-MPA
5/28x'2015
[
Event
Municipal Professionals Institute 2015 Transaction ID:Sending Check
Kelley Felchle Amount Paid:USD$476.00
City of Waterloo Order Date:05/28/2015
715 Mulberry Street
Waterloo, IA 50703
United States
(319)291-4323
Registration(s)
Price
' MPI Course Selections-2015
Kelley Felchle
Add MPI Sweatshirt in Oxford Gray?Centered 40th Anniversary
Imprint in black and burgundy. (Don't add a sweatshirt]
BA155MPI:Principles of Effective Management-7/20/2015 8:00
-12:15pm [56:Add this course for]
Lunch-7/20/2015 12:15 p.m,-1 p.m. [Not attending]
BA140MPI:Ethics of Public Officials-7/20/2015 1:OOpm-3:OOpm [28:Add this course for]
BA145MPI:Working with Public Officials-7/21/2015 8:00-12:15pm [56:Add this course for]
BA149MPI:Working with Citizens-7/21/2015 1:O0pm-5:15pm [56:Add this course for]
BA15OMPI:Group Dynamics and Team Building-7/22/2015
8:00am-5:15pm [112:Add this course for]
BA125MPI:Written Communications-7/23/2015 8:00am-12:15pm [56:Add this course for]
BA11 OMPI:Basics of a Personnel System-7/23/2015 1:00pm-
5:15pm [56:Add this course for]
FX24OMPI:Coping with Controversy-7/24/2015 8:00am-12:15pm [56:Add this course for]
Order Item(s)
BA155MPI:Principles of Effective Management-7/20/2015 8:00
-12:15pm[56:Add this course for] $56.00
BA140MPI:Ethics of Public Officials-7/20/2015 1:OOpm-3:OOpm[28:
Add this course for] $28.00
BA145MPI:Working with Public Officials-7/21/2015 8:00-12:15pm
$56.00
1 [56:Add this course for]
BA149MPI:Working with Citizens-7/21/2015 1:OOpm-5:15pm[56:
Add this course for] $56.00
BA150MPI:Group Dynamics and Team Building-7/22/2015 8:00am-
5:15pm[112:Add this course for] $112.00
[ BA125MPI:Written Communications-7/23/2015 8:00am-12:15pm s
[56:Add this course for] $56,00
BA110MPI:Basics of a Personnel System-7/23/2015 1:OOpm-5:15pm
[56:Add this course for] $56.00
FX240MPI:Coping with Controversy-7/24/2015 8:00am-12:15pm[56:
Add this course for] $56.00
Total Amount $476.00
https://www.zapevent.com/pri ntSum m ary.aspx?Old=476436&type=0&eventld=6898 1/1
WATERLOO POLICE DEPARTMENT
MEMORANDUM
DATE: 5-8-15
FROM: Officer Law
SUBJECT: Residency Requirement Variance
DIRECTOR OF SAFETY SERVICES....❑ ADMINISTRATIVE CAPTAIN ❑ INVESTIGATION CAPTAIN ❑
CAPTAIN OF POLICE SERVICES......L] FINANCE ❑ WATCH I ❑
PATROL DIVISION RECORDS/COMPUTER ❑ WATCH II ❑
WATCH I ❑ TRAINING ❑ SRO ❑
WATCH II ❑ INTERNAL AFFAIRS/PERSONNEL...❑ DART ❑
WATCH III ❑ PROPERTY/EVIDENCE ❑ ICAC ❑
VIOLENT CRIME TEAM(VCAT) ❑ CRIME LAB ❑
ALL ❑ TRI-COUNTY TASK FORCE ❑
LEIN/FUSION CENTER ❑
ATTENTION: Chief TreIka
I am writing this letter in regard to the current ten mile residency requirement .
My wife and I have been actively searching for a new residence within the ten
mile radius for the past two years . We have not been able to locate a residence
that will accommodate our family' s needs within a financially responsible price
range.
Since being involved in the Officer Involved Shooting in November 2012 , I have
personally received several threats . These threats have placed a large strain
emotionally and psychologically on our family life . I am currently assigned to
Watch III Patrol (11 p.m. to 7 a.m. ) . This requires my wife and three children to
be home alone overnight while I'm at work. This causes great stress for my
family knowing the threats have been made. My wife is very uncomfortable staying
at home in the same city that this incident took place and where the threats are
coming from. Also with the recent start of the civil trial against me, brought by
the family of the deceased, the threats and stress have intensified.
During the process of drafting this letter we looked at a property that was two
miles outside the ten mile radius, but the property is now being sold. With all
this in mind, I am respectfully requesting the approval to search for a property
within the previously established twenty mile radius .
Thank you for your consideration into this matter.
Respectfully:
Kyle Law
WATERLOO WATER WORKS
(A COMPONENT UNIT OF THE CITY OF WATERLOO, IOWA)
FINANCIAL STATEMENTS
YEARS ENDED DECEMBER 31, 2014 AND 2013
PAGE INTENTIONALLY LEFT BLANK.
WATERLOO WATER WORKS
TABLE OF CONTENTS
YEAR ENDED DECEMBER 31, 2014 AND 2013
INTRODUCTORY SECTION
ORGANIZATION SCHEDULE 1
FINANCIAL SECTION
INDEPENDENT AUDITORS' REPORT 2
MANAGEMENT'S DISCUSSION AND ANALYSIS 5
FINANCIAL STATEMENTS 6
STATEMENTS OF NET POSITION 11
STATEMENTS OF REVENUES, EXPENSES, AND CHANGE IN NET POSITION 13
STATEMENTS OF CASH FLOWS 14
NOTES TO BASIC FINANCIAL STATEMENTS 16
REQUIRED SUPPLEMENTARY INFORMATION
SCHEDULE OF FUNDING PROGRESS FOR PENSION PLAN 27
SUPPLEMENTARY INFORMATION
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN NET
POSITION - BUDGET AND ACTUAL (CASH BASIS) 28
OTHER REPORTS SECTION
INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER
FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS
BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN
ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 30
SCHEDULE OF FINDINGS AND RESPONSES 32
PAGE INTENTIONALLY LEFT BLANK.
,.
INTRODUCTORY SECTION
Ps
..
.,
..
WATERLOO WATER WORKS
ORGANIZATION SCHEDULE
DECEMBER 31, 2014 AND 2013
PBoard of Trustees Title Term Expires
Terry Kuntz Chair 1/12/2018
Mary Potter Vice-Chair 1/12/2016
Scott Wienands Trustee 1/12/2020
lAdministration
Dennis Clark Secretary, Treasurer and General
Manager
Rick Wilberding Assistant Treasurer and Distribution
Manager
Mary Ratkovich Assistant Treasurer and Office Manager
Tim Robbins Water Production Manager
(1)
FINANCIAL SECTION
CliftonLarsonAllen LLP
CLAconnect.com
CliftonLarsonAllen
INDEPENDENT AUDITORS' REPORT
Board of Trustees
Waterloo Water Works
Waterloo, Iowa
Report on the Financial Statements
We have audited the accompanying financial statements of Waterloo Water Works (the Water Works),
a component unit of the City of Waterloo, Iowa as of and for the year ended December 31, 2014, and
the related notes to the financial statements, which collectively comprise the Water Works' basic
financial statements as listed in the table of contents.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with accounting principles generally accepted in the United States of America; this includes
the design, implementation, and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from material misstatement, whether due to fraud or
error.
Auditors' Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit. We
conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to the financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States. Those standards require that we
plan and perform the audit to obtain reasonable assurance about whether the financial statements are \I
free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in
the financial statements. The procedures selected depend on the auditor's judgment, including the
assessment of the risks of material misstatement of the financial statements, whether due to fraud or
error. In making those risk assessments, the auditor considers internal control relevant to the Water .�
Works' preparation and fair presentation of the financial statements in order to design audit procedures
that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the
effectiveness of the Water Works' internal control. Accordingly, we express no such opinion. An audit
also includes evaluating the appropriateness of accounting policies used and the reasonableness of
significant accounting estimates made by management, as well as evaluating the overall presentation
of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for r/
our audit opinion.
'✓
NKI A An independent Nt iLv of Mexia International (1/2)\1
INTERNATIONAL,
V
Board of Trustees
Waterloo Water Works
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the
financial position of Waterloo Water Works as of December 31, 2014, and the respective changes in its
financial position and cash flows thereof for the year then ended in accordance with accounting
principles generally accepted in the United States of America.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the
management's discussion and analysis and the schedule of funding progress, as listed in the table of
contents, be presented to supplement the basic financial statements. Such information, although not a
part of the basic financial statements, is required by the Governmental Accounting Standards Board
who considers it to be an essential part of financial reporting for placing the basic financial statements
in an appropriate operational, economic, or historical context. We have applied certain limited
procedures to the required supplementary information in accordance with auditing standards generally
accepted in the United States of America, which consisted of inquiries of management about the
methods of preparing the information and comparing the information for consistency with
management's responses to our inquiries, the basic financial statements, and other knowledge we
obtained during our audit of the basic financial statements. We do not express an opinion or provide
any assurance on the information because the limited procedures do not provide us with sufficient
evidence to express an opinion or provide any assurance.
Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that
collectively comprise the Water Works' basic financial statements. The Statement of Revenues,
Expenditures and Changes in Net Position — Budget and Actual (Cash Basis) are presented for
purposes of additional analysis and are not a required part of the basic financial statements.
The Statement of Revenues, Expenditures and Changes in Net Position — Budget and Actual (Cash
Basis) is the responsibility of management and was derived from and relates directly to the underlying
accounting and other records used to prepare the basic financial statements. Such information has
been subjected to the auditing procedures applied in the audit of the basic financial statements and
certain additional procedures, including comparing and reconciling such information directly to the
underlying accounting and other records used to prepare the basic financial statements or to the basic
financial statements themselves, and other additional procedures in accordance with auditing standards
generally accepted in the United States of America. In our opinion, the information is fairly stated, in all
material respects, in relation to the basic financial statements as a whole.
,., Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated May 12,
2015, on our consideration of Waterloo Water Works' internal control over financial reporting and on our
tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and
other matters. The purpose of that report is to describe the scope of our testing of internal control over
financial reporting and compliance and the result of that testing, and not to provide an opinion on
internal control over financial reporting or on compliance. That report is an integral part of an audit
performed in accordance with Government Auditing Standards in considering Waterloo Water Works'
internal control over financial reporting and compliance.
(3)
Board of Trustees
Waterloo Water Works
Other Matter `I
The financial statements of Waterloo Water Works as of December 31, 2013, were audited by other `I
auditors whose report date March 11, 2014, expressed an unmodified opinion on those financial
statements. v
CliftonLarsonAllen LLP
Cedar Rapids, Iowa
May 12, 2015
V
v
(4) �/
REQUIRED SUPPLEMENTARY INFORMATION
..
WATERLOO WATER WORKS
MANAGEMENT'S DISCUSSION AND ANALYSIS
YEARS ENDED DECEMBER 31, 2014 AND 2013
The management's discussion and analysis is designed to offer readers of the Water Works' financial
statements a narrative overview and analysis of the financial activities of the Water Works for the years
ended December 31, 2014 and 2013. Readers are encouraged to read the Management's Discussion
and Analysis in conjunction with the Water Works' financial statements.
Financial Highlights
The Water Works' assets exceeded its liabilities by $31,580,863 as of December 31, 2014. Of this
amount, approximately $6,705,371 may be used to meet ongoing obligations to the citizens and
creditors. The remaining net assets are invested in capital assets, net of related debt.
• The operating revenue of the Water Works exceeded operating expenses by $1,565,701 and
1,367,028 for the years ended December 31, 2014 and 2013, respectively.
• As of December 31, 2014, the Water Works' current assets exceeded total current liabilities by
$6,424,217.
• The Water Works has loans payable outstanding of $416,000 as of December 31, 2014.
Overview of the Financial Statements
Management's discussion and analysis is intended to serve as an introduction to the Water Works' —
basic financial statements. The Water Works is a single purpose component unit of the City of
Waterloo, Iowa (City). The Water Works provides water to its customers at rates designed to recover
the cost of providing the water, including costs associated with installation and maintenance of water
pumping, storage and transmission systems. As a result, the Water Works prepares financial
statements as a single enterprise fund in a manner similar to a private-sector business.
The statements of net position present information on all of the Water Works' assets and liabilities, with
the difference between the two reported as net position. Over time, increases or decreases in net
position may serve as a useful indicator of whether the financial position of the Water Works is
improving or deteriorating.
The statements of revenue, expenses and changes in net position present information showing how the
Water Works' net position changed during the year. All changes in net position are reported as soon as _
the underlying event giving rise to the change occurs, regardless of the timing of the related cash flows.
Thus, revenue and expenses are reported in this statement for some transactions that will result in cash
flows in the following year.
The statements of cash flows present information showing major sources and uses of cash by four
types of activities. The activities are operating; noncapital financing; capital and related financing; and
investing. Also included is a schedule which reconciles income from operations to net cash provided by
operating activities.
The basic financial statements can be found on pages 10 through 14 of this report. -S
(5) `I
WATERLOO WATER WORKS
MANAGEMENT'S DISCUSSION AND ANALYSIS
YEARS ENDED DECEMBER 31, 2014 AND 2013
Overview of the Financial Statements (Continued)
The notes to the financial statements provide additional information that is essential to a full
understanding of the data provided in the basic financial statements. Notes are considered to be an
integral part of financial statements prepared in accordance with generally accepted accounting
principles. The notes to the financial statements can be found on pages 15 through 25 of this report.
Financial Analysis
As noted earlier, net position may serve over time as a useful indicator of the Water Works' financial
position.
The Water Works' assets exceeded its liabilities by $31,580,863, $29,260,897 and $27,411,271 on
December 31, 2014, 2013 and 2012, respectively.
The following is a summary of the composition of net position as of December 31:
Table 1
STATEMENT OF NET POSITION
2014 2013 2012
Current Assets $ 8,085,247 $ 7,823,604 $ 7,458,943
Noncurrent, Noncapital Assets 431,134 797,920 816,414
Capital Assets, Net of Accumulated Depreciation 25,291,492 23,451,608 22,050,871
Total Assets 33,807,873 32,073,132 30,326,228
Current and Other liabilities 1,811,010 2,050,431 1,799,545
Noncurrent Liabilities 416,000 761,804 1,115,412
Total Liabilities 2,227,010 2,812,235 2,914,957
Net Position:
Net Investment in Capital Assets 24,875,492 22,338,260 21,373,736
Restricted - 330,000 330,000
Unrestricted 6,705,371 6,592,637 5,707,535
Total Net Position $ 31,580,863 $ 29,260,897 $ 27,411,271
Net investment in capital assets is the largest portion of the Water Works' net position. At December
31, 2014, the net investment in capital assets is 78.8%, of total net position, and reflects its net
investment in capital assets (e.g., land, buildings, machinery, equipment, meters and water supply
system). The Water Works uses these capital assets to provide water and services to the citizens;
consequently, these assets are not available for future spending.
The restricted component of net position represents resources that are subject to external restrictions
on how they may be used.
- The unrestricted component of net position may be used to meet the Water Works' ongoing obligations
to citizens and creditors. It is the Water Works' intention to use these assets for future operating
purposes and capital asset acquisition and improvements.
(6)
WATERLOO WATER WORKS v
MANAGEMENT'S DISCUSSION AND ANALYSIS
YEARS ENDED DECEMBER 31, 2014 AND 2013
V
Financial Analysis (Continued) V
The following is a summary of the changes in net position for the years ended December 31: V
Table 2
STATEMENT OF ACTIVITIES
2014 2013 2012
Total Operating Revenue $ 8,288,056 $ 7,483,847 $ 7,465,405 V
Total Operating Expenses 6,722,355 _ 6,116,819 6,142,503 V
Operating Income 1,565,701 1,367,028 1,322,902
r
Non-Operating Income 462,488 571,260 573,978
Non-Operating Expenses (116,096) (172,432) (76,477) V
Income Before Contributions 1,912,093 1,765,856 1,820,403 V
Contributions 407,873 83,770 35,841 V
Change in Net Position 2,319,966 1,849,626 1,856,244 V
Net Position, Beginning of Year 29,260,897 27,411,271 25,555,027 ,..•
Net Position, End of Year $ 31,580,863 $ 29,260,897 $ 27,411,271 „./
Operating revenue is the Water Works' primary source of revenue and is generated from water sales V
and other services to customers. For 2014, operating revenue increased $804,209 from 2013 due
primarily to a 10% increase in water rates, which offset the increasing expense described below. For V
2013, operating increased $32,735 from 2012 due primarily to a 6% increase in water rates, which
offset the increasing expense described below. V
Operating expenses totaled $6,722,355 for 2014, a $605,536 increase from 2013 due primarily to the V
increase in salaries and benefit expense and depreciation expense. Operating expenses totaled
$6,116,819 for 2013, a $25,684 decrease from 2012 due primarily to less services contributed to the -�
City of Waterloo. Operating expenses included depreciation expense of $670,812, $612,317 and
$566,449 for the years ended December 31, 2014, 2013 and 2012, respectively. Depreciation expense
has increased due to improvements made to the water distribution system.
Net nonoperating revenue (expense) includes interest income and expense, losses on disposals of
assets and rent from leasing space for billboards and antennas. Net nonoperating revenue (expense) J
decreased by $52,436 between 2014 and 2013. Rent income totaled $139,865, $105,191 and
$119,265 for the years ended December 31, 2014, 2013 and 2012, respectively. ~
V
(7) V
WATERLOO WATER WORKS
MANAGEMENT'S DISCUSSION AND ANALYSIS
YEARS ENDED DECEMBER 31, 2014 AND 2013
Financial Analysis (Continued)
Capital contributions totaled $407,873, $83,770 and $35,841 for the years ended December 31, 2014,
2013 and 2012, respectively. These contributions are received as "front footage" fees as property is
developed with resulting taps into the Water Works' water distribution system and from private parties
installing water main infrastructure in new developments.
Water services contributed to the City of Waterloo were $271,896, $252,545 and $340,725 for the
years ended December 31, 2014, 2013 and 2012, respectively, are equal to the value of metered water
provided to the City at no charge. Operating revenue includes an amount equal to the transfer. The
Water Works also provides unmetered water to the City at no charge. However, no reasonable estimate
of the value of the unmetered water can be made. Therefore, the value of unmetered water is not
included in the financial statements.
Capital Assets
The Water Works' investment in capital assets totaled $25,291,492, $23,451,608 and $22,050,871 as
of December 31, 2014, 2013 and 2012, respectively, (net of accumulated depreciation of $10,400,469,
- $9,781,069 and $9,381,341 as of December 31, 2014, 2013 and 2012, respectively). This investment in
capital assets includes land; buildings and improvements; water supply and distribution systems;
meters; machinery; and equipment.
_ Major capital asset construction and acquisition during 2014 included the following:
• Determination of requirements, request for proposals, and selection processes for new CIS
billing software.
- • Installation or replacement of 1.54 miles of water mains.
• Installed new water main and casing to restore crossing at US Hwy 20 and Ansborough Ave.
• Installed new motor, VFD controls, switch gear, and natural gas fired auxiliary power generation
unit at Well No. 19.
• Water main replacement in associated with City's annual Street Reconstruction projects.
• Upgrade and repair of well house buildings and other facilities.
(8)
WATERLOO WATER WORKS
MANAGEMENT'S DISCUSSION AND ANALYSIS
YEARS ENDED DECEMBER 31, 2014 AND 2013
Capital Assets (Continued) `/
Major capital asset construction and acquisition during 2013 included the following:
• Replacement of telephone system.
• Installation of 2.54 miles of water mains. `I
• Purchase of two vehicles.
• Street reconstruction projects.
• Substantial completion of Dewitt Road main extension project, Ranchero Road water main
project and Shaulis Road water main project.
• Upgrade and repair of well house buildings.
Additional information about the Water Works' capital assets can be found in Note 4 to the financial
statements. v
Long-Term Debt
Total Water Works' long-term debt was $416,000, $1,125,000 and $1,470,000 as of December 31,
2014, 2014 and 2013, respectively.
Additional information about the Water Works' long-term debt can be found in Notes 5 to the financial
statements.
Economic Factors and Next Year's Budget and Rates
The Water Works' primary source of revenue is water sales. Effective January 1, 2015, water meter
minimum charges increased 10% and rate blocks increased approximately 14 cents per hundred cubic
feet of water. Budgeted revenue has been adjusted to reflect the increase in rates.
Operating expense for 2015 is expected to increase over the same expenditures in 2014 due to payroll
step increases for new employees, insurance premium increases, contributions to the pension plan and
other operating expense increases. Capital expenditures are expected to remain at a high level as the
Water Works is planning to continue or commence work on the Ansborough at US Highway 20 water
main crossing, the US Highway 63 Parker to Donald water main replacement project, implementation of
the CIS billing software and associated interfaces, the Well No. 21 variable frequency drive and
replacement standby power project; the Progress Avenue water main replacement; the Dysart Road
water main replacement; the Highway 63 downtown Jefferson to Franklin water main project; the %I
University Ave. water main replacement engineering and planning, implementation of GIS mapping and
software systems; the office reconfiguration and remodel; and completion of miscellaneous main �/
replacement projects, partially in conjunction with the City of Waterloo's Street Reconstruction Program,
all at an estimated cost of approximately $5,068,495.
(9) v
WATERLOO WATER WORKS
MANAGEMENT'S DISCUSSION AND ANALYSIS
YEARS ENDED DECEMBER 31, 2014 AND 2013
CONTACTING THE WATER WORKS' FINANCIAL MANAGEMENT
This financial report is designed to provide a general overview of the Water Works' finances for all of
those with an interest in the Water Works' finances. Questions concerning and of the information
provided in this report or request for additional financial information should be addressed to the
Waterloo Water Works, 325 Sycamore Street, Waterloo, Iowa 50703 or by phone at (319) 232-6280.
(10)
\d
`I
V
V
PAGE INTENTIONALLY LEFT BLANK. v
`/
`I
V
`/
v
v
v
v
v
'.
v
FINANCIAL STATEMENTS
WATERLOO WATER WORKS
STATEMENTS OF NET POSITION
DECEMBER 31, 2014 AND 2013
ASSETS
2014 2013
CURRENT ASSETS
Cash and Cash Equivalents $ 5,391,624 $ 5,727,375
Certificates of Deposit 430,020 106,664
Accounts Receivable 1,638,195 1,382,293
Accrued Interest 1,886 1,501
Inventories 507,034 526,633
Prepaid Expenses 116,488 79,138
Total Current Assets 8,085,247 7,823,604
Other Assets
Restricted Certificates of Deposit 149,980 473,336
Unamortized Debt Issuance Costs - 5,260
Repair Assessments Receivable 281,154 319,324
Total Other Assets 431,134 797,920
Capital Assets
Land 307,000 270,896
Buildings and Improvements 1,760,202 1,754,291
Water Supply System 6,594,178 6,092,799
Distribution System 22,876,149 21,687,374
Meters and Equipment 1,173,594 1,173,594
Machinery and Equipment 2,081,407 1,981,884 ••
Construction In Progress 899,431 271,839
Total, at Cost 35,691,961 33,232,677
Less Accumulated Depreciation (10,400,469) (9,781,069)
Total Capital Assets 25,291,492 23,451,608
TOTAL ASSETS $ 33,807,873 $ 32,073,132
See accompanying Notes to Basic Financial Statements.
(11)
WATERLOO WATER WORKS
STATEMENTS OF NET POSITION (CONTINUED)
DECEMBER 31, 2014 AND 2013
LIABILITIES AND NET POSITION
2014 2013
CURRENT LIABILITIES
Accounts Payable $ 172,728 $ 130,303
Retainage Payable 49,533 -
Accrued Payroll and Benefits 96,506 80,544
Customer Deposits 36,230 34,195
Due to City of Waterloo
Garbage Fees 371,332 358,414
Sewer Fees 665,388 686,278
Storm Sewer Fees 149,755 147,215
Due to Other Governments 57,958 61,424
Current Maturities of Long-Term Liabilities 61,600 408,722
Total Current Liabilities 1,661,030 1,907,095
LIABILITIES PAYABLE FROM RESTRICTED ASSETS 149,980 143,336
LONG-TERM LIABILITIES 416,000 761,804
Total Liabilities 2,227,010 2,812,235
NET POSITION
Net Investment in Capital Assets 24,875,492 22,338,260
Restricted for Debt Service - 330,000
Unrestricted 6,705,371 6,592,637
Total Net Position $ 31,580,863 $ 29,260,897
(12)
1.i
WATERLOO WATER WORKS
STATEMENTS OF REVENUES, EXPENSES, AND CHANGE IN NET POSITION
YEARS ENDED DECEMBER 31, 2014 AND 2013 ..�
2014 2013
OPERATING REVENUES
Water Sales $ 7,786,392 $ 7,002,548 ..r
Metered Water Provided to City of Waterloo 271,896 252,545
Fire Protection 100,269 101,802
Billing and Collection Fees 129,499 126,952
Total Operating Revenue 8,288,056 7,483,847
OPERATING EXPENSES
Salaries and Benefits 3,379,450 3,158,942
Contractual Services 995,087 879,380
Commodities 1,405,110 1,213,635
Services Contributed to the City of Waterloo 271,896 252,545 `S
Depreciation 670,812 612,317
`/
Total Operating Expenditures 6,722,355 6,116,819
`/
OPERATING INCOME 1,565,701 1,367,028
NON-OPERATING INCOME(EXPENSE)
Other Sales and Services 265,070 408,381 .�
Interest Income 57,553 57,688
Interest Expense (29,037) (61,118)
Amortization (25,684) (3,428)
Loss on Disposal of Capital Assets (61,375) (107,886)
Billboard and Antenna Rent 139,865 105,191 ..
Total Non-Operating Income(Expense) 346,392 398,828
Income (Expense) Before Contributions 1,912,093 1,765,856
CAPITAL CONTRIBUTIONS
Capital Contributions 407,873 83,770
Total Contributions 407,873 83,770
CHANGE IN NET POSITION 2,319,966 1,849,626
Net Position- Beginning of Year 29,260,897 27,411,271
NET POSITION, END OF YEAR $ 31,580,863 $ 29,260,897
See accompanying Notes to Basic Financial Statements.
(13)
WATERLOO WATER WORKS
STATEMENTS OF CASH FLOWS
YEARS ENDED DECEMBER 31, 2014 AND 2013
2014 2013
CASH FLOWS FROM OPERATING ACTIVITIES
Cash Received from Customers $ 7,800,463 $ 7,146,245
Cash Paid To or On Behalf of Employees (3,353,806) (3,151,874)
Cash Paid to Suppliers (2,430,249) (2,124,987)
Net cash provided by operating
activities 2,016,408 1,869,384
CASH FLOWS FROM NON-CAPITAL FINANCING ACTIVITIES
Cash Collected on Behalf of Primary Government 12,574,395 12,577,946
Cash Collected on Behalf of Other Governments 635,150 614,951
Cash Paid to Primary Government(Less 1% Collection Fee) (12,579,719) (12,423,283)
Cash Paid to Other Governments(Less Collection Fee) (644,310) (609,014)
Cash Received from Other Services 270,656 410,412
Billboard and Antenna Rent 139,865 105,191
Net cash provided by non-capital
financing activities 396,037 676,203
CASH FLOWS FROM CAPITAL AND
RELATED FINANCING ACTIVITIES
Contributed Capital 83,232 5,280
Costs of Debt Issuance (14,032) (799)
Proceeds from Issuance of Long-Term Liabilities 809,000 -
Repayment of Long-Term Liabilities (1,518,000) (345,000)
Interest Paid on Capital Loan Notes (29,037) (57,922)
Acquisition of Capital Assets (2,136,527) (2,008,516)
Net cash used in investing
activities (2,805,364) (2,406,957)
CASH FLOWS FROM INVESTING ACTIVITIES
Proceeds from the Maturities of Certificates of Deposit 300,000 280,000 •
Purchases of Certificates of Deposit (300,000) (280,000)
Interest Received 57,168 57,205
Net cash provided by investing activities 57,168 57,205
NET(DECREASE) INCREASE IN CASH
AND CASH EQUIVALANETS (335,751) 195,835
Cash and Cash Equivalents, Beginning of Year 5,727,375 5,531,540
CASH AND CASH EQUIVALENTS, END OF YEAR $ 5,391,624 $ 5,727,375
See accompanying Notes to Basic Financial Statements.
(14)
WATERLOO WATER WORKS
STATEMENTS OF CASH FLOWS (CONTINUED)
YEARS ENDED DECEMBER 31, 2014 AND 2013
2014 2013 ..
RECONCILIATION OF OPERATING INCOME (LOSS)
TO CASH PROVIDED BY OPERATING ACTIVITIES
Operating Income (Loss) $ 1,565,701 $ 1,367,028 ..
Adjustments to Reconcile Operating Income(Loss)
to Net Cash Provided by Operating Activities:
Depreciation 670,812 612,317
(Increase) Decrease in Assets:
Accounts Receivable and Assessment Receivable (217,732) (82,282)
Inventory 19,599 (63,768)
Prepaid Expenses (37,350) (6,428)
Increase (Decrease) in Liabilities:
Accounts Payable (18,945) 33,829 .r
Accrued Payroll and Fringe 15,962 16,604
Compensated Absences 9,682 (9,536)
Customer Deposits 2,035 (2,775)
Liabilities Payable from Restricted Assets 6,644 4,395
Net Cash Provided by Operating Activities $ 2,016,408 $ 1,869,384
SUPPLEMENTSL DISCLOSURE OF CASH FLOW INFORMATION
Interest Paid $ 29,037 $ 61,118
NONCASH FINANCING AND INVESTING ACTIVITIES
Capital Contributions of Capital Assets $ 324,641 $ 78,490
Capital Asset Additions Included in Accounts Payable $ 110,903 $ 33,932
'S
./
(15) 1./
WATERLOO WATER WORKS
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2014 AND 2013
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Organization and Operation
The Waterloo Water Works (the Water Works) is a component unit of the City of Waterloo,
Iowa (the City). The Water Works provides water to customers in the cities of Waterloo, Elk
Run Heights, Hudson, Raymond and adjacent areas of Black Hawk County. The Water
Works' rates are set by its governing board. The Water Works is governed by a three-
member Board of Trustees. Board members are appointed by the City Council to six-year
terms. The financial statements presented here are also included in the financial statements
of the City.
The accounting policies of the Water Works conform to generally accepted accounting
principles.
Financial Reporting Entity
Component units are legally separate entities for which the Water Works (primary
government) is financially accountable, or for which the exclusion of the component unit
would render the financial statements of the primary government misleading. The criteria
used to determine if the primary government is financially accountable for a component unit
include whether or not the primary government appoints the voting majority of the potential
component unit's governing body, is able to impose its will on the potential component unit,
is in a relationship of financial benefit or burden with the potential component unit, or is
fiscally depended upon by the potential component unit.
Based on these criteria, there are no organizations considered to be component units of the
Water Works.
Basis of Accounting
The accrual basis of accounting is used by the Water Works. Under this method, revenues
are recorded when earned and expenses are recorded when the related fund liability is
incurred.
The Water Works distinguishes operating revenues and expenses from other items.
Operating revenues and expenses generally result from providing services and producing
and delivering goods in connection with ongoing operations. The principal operating revenue
of the Water Works is charges to customers for sales of water. Operating expenses for
proprietary funds include the cost of sales and services, administrative expenses, and
depreciation on capital assets. All revenues and expenses not meeting this definition are
reported as non-operating revenues and expenses.
When both restricted and unrestricted resources are available for use, it is the Water Works'
policy to use restricted resources first, and then unrestricted resources as they are needed.
(16)
WATERLOO WATER WORKS
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2014 AND 2013
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Measurement Focus
The accounting and reporting treatment applied to the capital assets and long-term liabilities
associated with a fund are determined by its measurement focus. Water Works is accounted
for on a full accrual, economic resource basis. This means that all assets and all liabilities
(whether current or noncurrent) associated with their activity are included on their balance —
sheet. The Water Works' net position is reported in three parts: (1) net investment in capital
assets; (2) restricted net position; and (3) unrestricted net position.
Capital Assets
Capital Assets are recorded at cost, less depreciation calculated using the straight-line v
method over the assets' estimated useful lives as follows:
v
Type Estimated Useful Lives
Buildings and Improvements 10-99 Years
Water Supply System 10- 99 Years
Distribution System 10-60 Years
Meters and Equipement 5-63 Years b
Machinery and Equipment 3-40 Years
Cash and Cash Equivalents
For purposes of the statement of cash flows, cash equivalents are defined as short-term, v
highly liquid investments that are both:
A. Readily convertible to known amounts of cash, or
B. So near their maturity that they present insignificant risk of changes in value because v
of changes in interest rates.
The Water Works' policy considers cash equivalents to be those that meet the above criteria
and have maturities of three months or less when purchased.
Cash and cash equivalents consist of checking, savings, certificates of deposit and cash on -�
hand.
Accounts Receivable
Water sales are estimated for the period from the previous billing to year end and are
included in revenue and accounts receivable. At December 31, 2014 and 2013, there is no
allowance for doubtful accounts reflected in the financial statements. Accounts receivable
are uncollateralized.
Inventories
Inventory is stated at average cost.
(17) %I
WATERLOO WATER WORKS
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2014 AND 2013
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Compensated Absences
In accordance with the Water Works' policy, all employees accrue vacation on their
anniversary year date and not on a calendar year end. No vacation time can be carried over
after the anniversary date.
Sick leave is accrued on a calendar year-end. Each employee accrues 56 hours per year.
Employees are allowed to carry over 75% into the next year and the remaining 25% is paid
out. The accrued vacation and sick pay balance is $61,600 and $51,918 at December 31,
2014 and 2013, respectively.
Net Position
Net position represents the difference between assets and liabilities in the government-wide
financial statements and is classified into three components:
a) Net investment in capital assets — This component consists of capital assets net of
accumulated depreciation and reduced by the amount of outstanding balance of
bonds or other borrowings that are attributable to the acquisition, construction or
improvement of those assets.
b) Restricted net position — Net position with constraints placed on the use either by
1) external groups such as creditors, grantors, or laws or regulations of other
governments; or 2) law through constitutional provisions or enabling legislation are
reflected in this component.
c) Unrestricted net position — All other net position that does not meet the definition of
— "restricted" or "net investment in capital assets."
Reclassifications
Certain reclassifications have been made to the prior period financial statements to conform
to the current year presentation. The reclassifications had no effect on the change in net
position.
NOTE 2 CASH AND INVESTMENTS
The Water Works' deposits in banks at December 31, 2014 and 2013 were entirely covered
by federal depository insurance or by the State Sinking Fund in accordance with Chapter
12C of the Code of Iowa. This chapter provides for additional assessments against the
depositories to insure there will be no loss of public funds.
(18)
WATERLOO WATER WORKS
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2014 AND 2013
NOTE 2 CASH AND INVESTMENTS (CONTINUED)
The Water Works is authorized by statute to invest public funds in obligations of the United
States government, its agencies and instrumentalities; certificates of deposit or other
evidences of deposit at federally insured depository institutions approved by the Board of
Trustees; prime eligible bankers acceptances; certain high rated commercial paper;
perfected repurchase agreements; certain registered open-ended management investment
companies; certain joint investment trusts; and warrants or improvement certificates of a
drainage district.
The Water Works had no investments meeting the disclosure requirements of Governmental
Accounting Standards Board Statement No. 3, as amended by Statement No. 40. _
At June 30, the Water Works' deposits consisted of cash and certificates of deposit as
follows:
2014 2013
Cash on Hand $ 1,800 $ 1,800
Certificates of Deposit 580,000 580,000
Cash and Cash Equivalents 5,389,824 5,725,575
Total Cash and Deposits $ 5,971,624 $ 6,307,375
NOTE 3 RESTRICTED CERTIFICATES OF DEPOSITS
Restricted certificate of deposits represent monies set aside under terms of bond covenants
and to provide security for deposits and advances. The composition of these funds as of
December 31, 2014 and 2013 was as follows:
v
Restricted Corresponding Restricted
2014 Assets Liability Net Position
Customer Deposits (Certificates of Deposit) $ 149,980 $ 149,980 $ -
Total $ 149,980 $ 149,980 $ - `I
2013
Customer Deposits (Certificates of Deposit) $ 143,336 $ 143,336 $ -
Capital Loan Note Covenants
Debt Reserve 330,000 - 330,000
Total $ 473,336 $ 143,336 $ 330,000
During 2014, the Water Works refunded Capital Loan Note, Series 2007 with a new note
that no longer required the Water Works to hold a debt reserve.
(19) `/
WATERLOO WATER WORKS
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2014 AND 2013
NOTE 4 CAPITAL ASSETS
A summary of capital asset activity for the year ended December 31, 2014 and 2013 is as
follows:
Beginning Retirements/ Ending
Balance Balance
1/1/2013 Additions Transfers 12/31/2013
Capital Assets, Not Being Depreciated
Land $ 270,896 $ - $ - $ 270,896
Construction in Progress 106,067 1,786,768 (1,620,996) 271,839
Total Capital Assets, Not
Being Depreciated 376,963 1,786,768 (1,620,996) 542,735
Capital Assets, Being Depreciated
Buildings and improvements 1,754,291 - - 1,754,291
Water Supply System 6,038,874 53,925 - 6,092,799
Distribution System 19,960,281 106,097 1,620,996 21,687,374
Meters and Equipement 1,468,956 - (295,362) 1,173,594
Machinery and Equipment 1,832,847 174,151 (25,114) 1,981,884
Total Capital Assets,
Being Depreciated 31,055,249 334,173 1,300,520 32,689,942
Less Accumulated Depreciation
Buildings and improvements (727,570) (28,197) - (755,767)
Water Supply System (2,698,139) (185,831) - (2,883,970)
Distribution System (3,936,531) (274,498) - (4,211,029)
Meters and Equipement (822,026) (31,045) 191,907 (661,164)
Machinery and Equipment (1,197,075) (92,746) 20,682 (1,269,139)
Total Accumulated Depreciation (9,381,341) (612,317) 212,589 (9,781,069)
Net Capital Assels,
Being Depreciated 21,673,908 (278,144) 1,513,109 22,908,873
Net Capital Assels 22,050,871 1,508,624 (107,887) 23,451,608
(20)
WATERLOO WATER WORKS _
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2014 AND 2013
NOTE 4 CAPITAL ASSETS (CONTINUED)
Beginning Retirements/ Ending ...
Balance Balance
1/1/2014 Additions Transfers 12/31/2014
Capital Assets, Not Being Depreciated ••
Land $ 270,896 $ 36,104 $ - $ 307,000
Construction in Progress 271,839 2,015,590 (1,387,998) 899,431
Total Capital Assets, Not "'
Being Depreciated 542,735 2,051,694 (1,387,998) 1,206,431
Capital Assets, Being Depreciated
Buildings and improvements 1,754,291 5,911 - 1,760,202
Water Supply System 6,092,799 43,651 457,728 6,594,178
Distribution System 21,687,374 324,640 864,135 22,876,149
Meters and Equipement 1,173,594 - - 1,173,594 _
Machinery and Equipment 1,981,884 146,175 (46,652) 2,081,407
Total Capital Assets,
Being Depreciated 32,689,942 520,377 1,275,211 34,485,530
Less Accumulated Depreciation ...
Buildings and improvements (755,767) (28,582) - (784,349)
Water Supply System (2,883,970) (193,041) - (3,077,011)
Distribution System (4,211,029) (312,397) 18,939 (4,504,487)
Meters and Equipement (661,164) (30,035) - (691,199) ""
Machinery and Equipment (1,269,139) (106,757) 32,473 (1,343,423)
Total Accumulated Depreciation (9,781,069) (670,812) 51,412 (10,400,469)
Net Capital Assels,
Being Depreciated 22,908,873 (150,435) 1,326,623 24,085,061 "'
Net Capital Assels 23,451,608 1,901,259 (61,375) 25,291,492 " ,
(21)
WATERLOO WATER WORKS
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2014 AND 2013
NOTE 5 LONG-TERM DEBT
Bonds outstanding at December 31, 2014 and 2013 are comprised of the following:
Principal Principal
Interest Issue Final Original Outstanding Outstanding
Description of Issue Rate Date Maturity Issue 2014 2013
Water Revenue Refunding
Capital Note, Series 2007 3.6-4.0% 1/7/2007 1/1/2017 $ 3,300,000 $ - $ 1,125,000
Water Revenue Refunding
Capital Note, Series 2014 0.95% 7/29/2014 1/1/2016 $ 809,000 416,000
Total Water Revenue Capital Notes 416,000 1,125,000
Bond Discount - (6,392)
_ Compensated Absences Payable 61,600 51,918
$ 477,600 $ 1,170,526
The Water Works has pledged future gross revenue, net of specified operating expenses to
repay $809,000 in water revenue capital loan notes issued on July 29, 2014. Proceeds from
the notes were used for the refunding of the Series 2007 capital loan notes. The refunding
resulted in an economic savings of $24,315, with a present value of$22,937.
Principal and Interest payments required on existing long-term debt are:
Water Revenue Capital Notes
Year Ending
- December 31, Principal Interest
2015 $ - $
- 2016 416,000 1,976
Total $ 416,000 $ 1,976
A summary of long-term debt activity for the year ended December 31, 2014 and 2013 is as
follows:
Beginning Ending
Balance Retirements/ Balance Due Within
Description 1/1/2013 Additions Refunded 12/31/2013 One Year
Water Revenue Capital
Loan Note, Series 2007 $ 1,470,000 $ - $ 345,000 $ 1,125,000 $ 360,000
Bond Premium (9,588) - (3,196) (6,392) (3,196)
Compensated Absences 61,454 135,016 144,552 51,918 51,918
Total Debt $ 1,521,866 $ 135,016 $ 486,356 $ 1,170,526 $ 408,722
(22)
WATERLOO WATER WORKS
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2014 AND 2013
NOTE 5 LONG-TERM DEBT (CONTINUED)
Beginning Ending
Balance Retirements/ Balance Due Within
Description 1/1/2014 Additions Refunded 12/31/2014 One Year
Water Revenue Capital ..i
Loan Note, Series 2007 $ 1,125,000 $ - $ 1,125,000 $ - $
Water Revenue Capital
Loan Note, Series 2014 - 809,000 393,000 416,000 V
Bond Premium (6,392) - (6,392) -
Compensated Absences 51,918 139,843 130,161 61,600 61,600 V
Total Debt $ 1,170,526 $ 948,843 $ 1,641,769 $ 477,600 $ 61,600
Debt indentures require that certain covenants relating to the maintenance and efficiency of v
the operating system, the rate structure, restrictions on borrowings, leasing or disposition of
assets and minimum insurance coverage be adhered to. During 2014 and 2013, the Water %r
Works was in compliance with required covenants.
NOTE 6 DEFINED BENEFIT PENSION PLANS
The Water Works contributes to the Waterloo Water Works Pension Plan (Plan) and the
Iowa Public Employees Retirement System (IPERS). 'S
Waterloo Water Works Pension Plan 'S
Plan Description: The Waterloo Water Works Pension Plan is a single-employer defined V
benefit plan administered by the Pension Committee of Waterloo Water Works. The Plan
provides retirement benefits to plan members and beneficiaries. Cost-of-living adjustments
are provided to members and beneficiaries at the discretion of the Committee. The Plan
does not issue a stand-alone financial report. The actuarial report on the Plan is held at the
Water Works' office.
Funding Policy: The contribution requirements of the Plan members (employees) and the V
Water Works are established and may be amended by the Water Works. Mandatory
contributions to the plan are equal to the IPERS rate effective January 1 of the previous
year. Prior to 2010, plan members contributions were not required and the Water Works
made all the required contributions. Beginning January 1, 2010, plan members were
required to contribute one-third of the full contribution rate of 4.1% and the Water Works
paid the rest of the required contribution. As of January 1, 2011, plan members were
required to contribute two-thirds of the full contribution. As of January 1, 2011, plan
members were required to contribute two-thirds of the full contribution rate of 4.3% and
beginning January 1, 2012 plan members were required to contribute all of the mandatory
contributions. The vesting period also changed from 12 years to 4 years as of January 1, .,
2010.
(23) V
WATERLOO WATER WORKS
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2014 AND 2013
NOTE 6 DEFINED BENEFIT PENSION PLANS (CONTINUED)
Waterloo Water Works Pension Plan (Continued)
Annual Pension Cost and Net Pension Obligation: The Water Works' annual pension cost
and net pension (asset) obligation to the Plan for the year ended December 31:
2014 2013
Annual required contribution $ 481,861 $ 480,199
Interest on net pension obligation - -
Adjustment to annual required contribution - -
Annual pension cost 481,861 480,199
Contributions made (Water Works) (481,861) (480,199)
Change in net pension obligation - -
Net pension obligation,January 1 -Net pension obligation, December 31
Three-Year Trend Information
Annual Pension Percentage of APC Net Pension
Year Ended Cost Contributed Obligation (Asset)
December 31, 2012 $ 423,689 100% $
December 31, 2013 $ 480,199 100% $
December 31, 2014 $ 481,861 100% $
Funded Status and Funding Progress: As of January 01, 2014, the most recent actuarial
valuation date, the Water Works' unfunded actuarial accrued liability (UAAL) was
$2,755,576. The annual payroll for active employees covered by the plan in the
actuarial valuation was $1,064,651 for a ratio of UAAL to covered payroll of 258.8%.
^ The Water Works' Board of Trustees have approved contributions to the Plan in excess of
the annual pension cost as determined by the actuary in an effort to eliminate over time the
unfunded pension liability as computed by the actuary.
The schedule of funding progress, presented as required supplementary information
^ following the notes to the financial statements, presents multiyear trend information about
whether the actuarial value of plan assets is increasing or decreasing over time relative to
the actuarial accrued liabilities for benefits.
^
(24)
WATERLOO WATER WORKS
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2014 AND 2013
NOTE 6 DEFINED BENEFIT PENSION PLANS (CONTINUED)
Waterloo Water Works Pension Plan (Continued)
Actuarial Methods and Assumptions: The annual pension cost for 2014 was determined as
part of the actuarial valuation using the January 1, 2014 projection unit credit cost method.
The actuarial assumptions included (a) 8% investment rate of return (net of administrative
expenses) and (b) projected salary increases of 3% per year, compounded annually and
retirement at age 62 with 30 years of service. The assumptions did not include any
postretirement benefits. The actuarial value of assets was determined using techniques that —
smooth the effects of short-term volatility in the market value of investments over a five-year
period. The unfunded actuarial accrued liability is being amortized as a level percentage of —
projected payroll on a closed basis over a 20 year period. The remaining amortization period
at December 31, 2014 ranged from 14 years to 20 years.
Iowa Public Employees Retirement System (IPERS)
Plan Description: The Water Works contributes to the Iowa Public Employees Retirement
System (IPERS) which is a cost-sharing multiple-employer defined benefit pension plan
administered by the State of Iowa. IPERS provides retirement and death benefits, which are
established by State statute to plan members and beneficiaries. IPERS issues a publicly
available financial report that includes financial statements and required supplementary
information. The report may be obtained by writing to IPERS, P.O. Box 9117, Des Moines,
Iowa, 50306-9117.
Funding Policy: Plan members are required to contribute 5.95% of their annual salary and
the Water Works is required to contribute 8.93% of annual covered payroll. Contribution —
requirements are established by state statute. The Water Works' contribution to IPERS for
the years ended December 31, 2014, 2013, and 2012 were $79,066, $70,659, and $56,189,
respectively, equal to the required contributions for each year.
NOTE 7 PROPERTY UNDER LEASE AGREEMENTS
The Water Works is the lessor of space on towers under various operating lease
agreements. The lease agreements expire at various times through 2018. Current monthly
rent income is approximately $13,000 per month.
At December 31, 2014 future minimum lease payments receivable under the non-cancelable
operating leases are as follows:
Year Ending December 31,
2015 $ 144,900
2016 98,875
2017 27,375
2018 21,672
(25)
WATERLOO WATER WORKS
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2014 AND 2013
NOTE 8 RELATED PARTY TRANSACTIONS
The Water Works provides customer file maintenance, meter reading, billing and collecting
services for the City of Waterloo's (City) Sanitation (Garbage) and Sanitary Sewer
Enterprise Funds and keeps 1 % of cash collected as a service fee. During 2014 and 2013,
the Water Works recorded $124,590 and $123,033, respectively, as City service fees and
forwarded approximately $12,600,000 and $12,300,000 during 2014 and 2013, respectively,
to the City. As of December 31, 2014 and 2013, the Water Works' payables to the City were
$1,186,475 and $1,191,907, for garbage, sewer and storm water collections, respectively.
The Water Works pays office expenses (data processing charges, postage and other
expenses of the billing cycle) and passes approximately one-half of those costs on to the
City. During 2014 and 2013, the Water Works received approximately $75,000 and $67,000,
respectively, from the City which reduced office expenses.
The Water Works also provides metered and unmetered water to the City at no charge.
Metered water furnished to the City is valued at equivalent sales rates and is included in the
financial statements as water sales revenue and water services contributed to the City of
Waterloo. During the years ended December 31, 2014 and 2013, the Water Works provided
metered water to the City valued at approximately $270,000 and $250,000, respectively.
NOTE 9 RISK MANAGEMENT
The Water Works is exposed to various risks of loss related to torts; theft of, damage to, or
destruction of assets; business interruption; error or omissions; employee's injuries and
illnesses; or natural disasters. Commercial insurance coverage is purchased for claims
arising from such matters. Settled claims have not exceeded this commercial coverage in
any of the three preceding years.
NOTE 10 COMMITMENTS
The Water Works began working on water main extension projects and other various
projects. As of December 31, 2014, the Water Works expects the remaining costs of the
existing contracts to be $219,517.
p-
ON
ON
ON
(26)
1
V
v
v
PAGE INTENTIONALLY LEFT BLANK. v
V
v
v
v
J
v
Ii
1
I "
REQUIRED SUPPLEMENTARY INFORMATION
..
Plk
WATERLOO WATER WORKS _
REQUIRED SUPPLEMENTARY INFORMATION
SCHEDULE OF FUNDING PROGRESS FOR PENSION PLAN
UAAL as a
Actuarial Actuarial Value Actuarial Accrued Unfunded Funded Covered Percentage of
Valuation of Assets Liability(AAL) AAL Ratio Payroll Covered Payroll
Date (a) (b) (b-a) (a/b) (c) ((b-a)/c)
January 1,2009 $ 3,527,489 $ 6,329,986 $ 2,802,497 55.7% $ 1,374,782 203.9%
January 1,2010 4,099,112 6,544,272 2,445,160 62.6% 1,306,209 187.2%
January 1,2011 4,231,215 6,759,005 2,527,790 62.6% 1,248,200 202.5%
January 1,2012 4,240,705 6,928,260 2,687,555 61.2% 1,105,893 243.0%
January 1,2013 4,191,914 7,169,213 2,977,299 58.5% 1,100,185 270.6%
January 1, 2014 4,623,557 7,379,133 2,755,576 62.7% 1,064,651 258.8%
400
00
NIS
.110
(27)
'I
SUPPLEMENTARY INFORMATION
....
WATERLOO WATER WORKS ,.,
SUPPLEMENTARY INFORMATION
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN NET POSITION
BUDGET AND ACTUAL (CASH BASIS)
YEAR ENDED DECEMBER 31, 2014 AND 2013 .�
.,./
Variance with
2014 Final Budget
Original Final Actual Positive
Budget Budget Cash Basis (Negative) .
OPERATING REVENUES "S
Water Sales $ 7,880,500 $ 7,880,500 $ 7,430,932 $ (449,568)
Fire Protection 99,000 99,000 99,983 983 "S
Total Operating Revenue 7,979,500 7,979,500 7,530,324 (449,176) v
OPERATING EXPENSES
Salaries and Benefits 3,314,610 3,314,610 3,360,420 (45,810)
Contractual Services 999,700 999,700 1,001,607 (1,907)
Commodities 7,451,925 7,451,925 3,577,123 3,874,802
Total Operating Expenditures 11,766,235 11,766,235 7,939,150 3,827,085
OPERATING INCOME(LOSS) (3,786,735) (3,786,735) (408,826) (4,276,261)
NON-OPERATING INCOME(LOSS)
Other Sales and Services 400,000 400,000 624,930 224,930
Interest Income 21,000 21,000 30,082 9,082 _
Interest Expense (44,640) (44,640) (29,037) 15,603
Amortization (362,000) (362,000) (723,032) (361,032) ....
Billboard and Antenna Rent 111,500 111,500 139,865 28,365
Total Non-Operating Income(Loss) 125,860 125,860 42,808 (83,052)
Income(Loss) Before
Contributions and Transfers (3,660,875) (3,660,875) (366,018) (4,359,313)
CAPITAL CONTRIBUTIONS
Capital Contributions 8,000 8,000 30,620 22,620
CHANGE IN FUND BALANCE (3,652,875) (3,652,875) (335,398) (4,336,693)
Fund Balance-Beginning of Year 5,184,170 5,184,170 5,184,170 -
Fund Balance-End of Year $ 1,531,295 $ 1,531,295 $ 4,848,772 $ (4,336,6
'/
..S
MIO
(28)
WATERLOO WATER WORKS
NOTES TO SUPPLEMENTARY INFORMATION
DECEMBER 31, 2014 AND 2013
NOTE 1 BUDGETARY INFORMATION
In accordance with the Code of Iowa, the Water Works annually adopts a budget on the
cash basis following required public notice and hearing. The annual budget may be
amended during the year utilizing similar statutorily prescribed procedures. Encumbrances
are not recognized on the cash basis budget and appropriations lapse at year end.
(29)
PAGE INTENTIONALLY LEFT BLANK.
V
V
V
V
OTHER REPORTS SECTION
r-�
II CliftonLarsonAllen LLP
CLAconnect.com
CliftonLarsonAllen
INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER
FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER
MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS
PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS `I
Board of Trustees
Waterloo Water Works
Waterloo, Iowa
We have audited, in accordance with the auditing standards generally accepted in the United States of —
America and the standards applicable to financial audits contained in Government Auditing Standards
issued by the Comptroller General of the United States, the financial statements Waterloo Water
Works, a component unit of the City of Waterloo, Iowa as of and for the year ended December 31,
2014, and the related notes to the financial statements, which collectively comprise Waterloo Water
Works' basic financial statements and have issued our report thereon dated May 12, 2015.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the Waterloo Water
Works' internal control over financial reporting (internal control) to determine the audit procedures that
are appropriate in the circumstances for the purpose of expressing our opinion on the financial
statements, but not for the purpose of expressing an opinion on the effectiveness of the Water Works'
internal control. Accordingly, we do not express an opinion on the effectiveness of the Water Works'
internal control.
Our consideration of internal control was for the limited purpose described in the preceding paragraph
and was not designed to identify all deficiencies in internal control that might be material weaknesses or
significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that
were not identified. However, as described in the accompanying Schedule of Findings and Responses,
we identified certain deficiencies in internal control that we consider to be material weaknesses.
A deficiency in internal control exists when the design or operation of a control does not allow 'S
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or
combination of deficiencies, in internal control, such that there is a reasonable possibility that a material
misstatement of the Water Works' financial statements will not be prevented, or detected and corrected
on a timely basis. We consider the deficiencies in the accompanying Schedule of Findings and
Responses listed as items 2014-001 through 2014-003 to be material weaknesses.
8XI A An independent member of NeAa International (30) 'S
INTERNATIONAL
Board of Trustees
Waterloo Water Works
Compliance and Other Matters
As part of obtaining reasonable assurance about whether Waterloo Water Works' financial statements
are free from material misstatement, we performed tests of its compliance with certain provisions of
laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and
_ material effect on the determination of financial statement amounts. However, providing an opinion on
compliance with those provisions was not an objective of our audit, and accordingly, we do not express
such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that
are required to be reported under Government Auditing Standards.
Comments involving statutory and other legal matters about the Water Works' operations for the year
ended December 31, 2014 are based exclusively on knowledge obtained from procedures performed
during our audit of the financial statements of the Water Works. Since our audit was based on tests and
samples, not all transactions that might have had an impact on the comments were necessarily audited.
The comments involving statutory and other legal matters are not intended to constitute legal
interpretations of those statutes.
Responses to Findings
Waterloo Water Works' responses to the findings identified in our audit are described in the
— accompanying Schedule of Findings and Responses. Waterloo Water Works' responses were not
subjected to the auditing procedures applied in the audit of the financial statements and, accordingly,
we express no opinion on them.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and
compliance and the results of that testing, and not to provide an opinion on the effectiveness of the
Water Works' internal control or on compliance. This report is an integral part of an audit performed in
accordance with Government Auditing Standards in considering the Water Works' internal control and
compliance. Accordingly, this communication is not suitable for any other purpose.
� L.«
CliftonLarsonAllen LLP
Cedar Rapids, Iowa
May 12, 2015
Nxi A independent member of Nexia International (31)
INTERNATIONAL.
WATERLOO WATER WORKS
SCHEDULE OF FINDINGS AND RESPONSES
YEAR ENDED DECEMBER 31, 2014
PART I: SUMMARY OF AUDITORS' RESULTS
(a) An unmodified opinions was issued on the financial statements. —
(b) Material weaknesses in internal control over financial reporting were disclosed by the audit of
the financial statements.
(c) No instances of noncompliance material to the basic financial statements of Waterloo Water
Works were disclosed during the audit. _
.S
J
J
(32) v
WATERLOO WATER WORKS
SCHEDULE OF FINDINGS AND RESPONSES
YEAR ENDED DECEMBER 31, 2014
PART II: FINDINGS RELATED TO THE BASIC FINANCIAL STATEMENTS
INTERNAL CONTROL DEFICIENCIES:
2014-001 ANNUAL FINANCIAL REPORTING UNDER GENERALLY ACCEPTED
ACCOUNTING PRINCIPLES (GAAP)
Condition: Management is responsible for establishing and maintaining internal controls and
for the fair presentation of the financial statements including the related
disclosures, in conformity with U.S. generally accepted accounting principles
(GAAP).
Criteria: The Water Works does not have an internal control policy in place over annual
financial reporting that would enable management to prepare its annual financial
statements and related footnote disclosures are complete and presented in
accordance with GAAP.
Context: Management has informed us that they do not have an internal control policy in
place over the annual financial reporting and that they do not have the necessary
staff capacity to prepare the annual financial statements including footnote
disclosures.
Effect: The potential exists that a material misstatement of the annual financial
statements could occur and not be prevented or detected by the Water Works'
internal controls.
Cause: The Water Works relies on the audit firm to prepare the annual financial
statements and related footnote disclosures. However, they have reviewed and
approved the annual financial statements and the related footnote disclosures.
Recommendation: Management should continue to evaluate their internal staff capacity to
determine if an internal control policy over the annual financial reporting is
beneficial.
CORRECTIVE ACTION PLAN (CAP):
Explanation of Disagreement with Audit Findings
There is no disagreement with the audit finding.
Actions Planned in Response to Finding:
The Water Works will continue to engage the audit firm to prepare the annual financial
statements. However, the General Manager and the Office Manager will review a draft of the
statements and related note disclosures.
Official Responsible for Ensuring CAP:
Dennis Clark, General Manager is the official responsible for ensuring corrective action of the
deficiency.
Planned Completion Date for CAP:
December 31, 2015.
Plan to Monitor Completion of CAP:
The Board of Trustees will be monitoring this corrective action plan.
(33)
WATERLOO WATER WORKS
SCHEDULE OF FINDINGS AND RESPONSES
YEAR ENDED DECEMBER 31, 2014 AND 2013
PART II: FINDINGS RELATED TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
2014-002 LACK OF REVIEW AND AUTHORIZATION FOR JOURNAL ENTRIES —
Condition: The Water Works does not have procedures in place for the review and
authorization of manual journal entries. All five journal entries tested were not
reviewed and authorized by someone independent of preparing the entries. —
Criteria: The Water Works should develop procedures to have all manual journal entries
reviewed and authorized before they are posted to the general ledger.
Context: The Water Works did not have procedures in place to review and authorize
journal entries.
Effect: The potential exists that a material misstatement could occur in the financial
statements and not be prevented or detected by the Water Works' internal
controls.
Cause: The Water Works does not have procedures in place to review and authorize
journal entries. _
Recommendation: The Water Works should have procedures in place for the review and
authorization of journal entries.
CORRECTIVE ACTION PLAN (CAP):
Explanation of Disagreement with Audit Findings —
There is no disagreement with the audit finding.
Actions Planned in Response to Finding:
The Water Works will create a policy for the review and authorization of journal entries.
Official Responsible for Ensuring CAP:
Dennis Clark, General Manager is the official responsible for ensuring corrective action of the
deficiency.
Planned Completion Date for CAP:
December 31, 2015.
Plan to Monitor Completion of CAP:
The Board of Trustees will be monitoring this corrective action plan.
(34) \/
- WATERLOO WATER WORKS
SCHEDULE OF FINDINGS AND RESPONSES
YEAR ENDED DECEMBER 31, 2014 AND 2013
PART II: FINDINGS RELATED TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
2014-003 LACK OF REVIEW AND APPROVAL OF BANK RECONCILIATIONS
Condition: There was no review or approval on the monthly bank reconciliations.
Criteria: The Water Works should have controls in place to prevent or detect a material
misstatement in the financial statements in a timely manner.
Context: The Water Works did not have adequate internal controls over their bank
reconciliation.
Effect: The potential exists that a material misstatement could occur in the financial
statements and not be prevented or detected by the Water Works' internal
controls.
Cause: The Water Works does not have a review and approval process over its monthly
- bank reconciliations.
Recommendation: The Water Works should have procedures in place for the review and
authorization of monthly bank reconciliations.
CORRECTIVE ACTION PLAN (CAP):
Explanation of Disagreement with Audit Findings
There is no disagreement with the audit finding.
Actions Planned in Response to Finding:
The Water Works will start to have the monthly bank reconciliations reviewed and approved by
an independent reviewer.
Official Responsible for Ensuring CAP:
Dennis Clark, General Manager is the official responsible for ensuring corrective action of the
deficiency.
Planned Completion Date for CAP:
December 31, 2015
Plan to Monitor Completion of CAP:
The Board of Trustees will be monitoring this corrective action plan.
(35)
WATERLOO WATER WORKS
SCHEDULE OF FINDINGS AND RESPONSES
YEAR ENDED DECEMBER 31, 2014 AND 2013
PART III: Other Findings Related to Required Statutory Reporting:
III-A-14 Certified Budget - No disbursements during the year ended December 31, 2014
exceeded the amended certified budget amounts.
III-B-14 Questionable Disbursements — We noted no disbursements that fail to meet the
requirements of public purpose as defined in an Attorney General's opinion dated April -S
25, 1979.
III-C-14 Travel Expense — No disbursements of the Water Works money for travel expenses of
spouses of Water Works officials or employees were noted.
III-D-14 Business Transactions — No transactions between the Water Works and Water Works'
officials or employees were noted.
III-E-14 Bond Coverage — Surety bond coverage of Water Works officials and employees is in
accordance with statutory provisions. The amount of coverage should be reviewed
annually to insure that the coverage is adequate for current operations.
III-F-14 Revenue Notes — As of December 31, 2014, the Water Works was in compliance with
funding and payment provisions of the revenue note resolutions.
III-J-14 Notice of Public Hearing for Public Improvements — The Water Works has published a v
notice of public hearing for all public improvement projects, during 2014, as required by
Chapters 26.12 and 362.3 and the Code of Iowa.
III-G-14 Board Minutes — No transactions were found that we believe should have been
approved in the board minutes but were not.
III-H-14 Deposits and Investments — No instances of noncompliance were noted with the deposit
and investment provisions of Chapter 12B and 12C of the Code of Iowa and the Water
Works' investment policy. •�
III-1-14 Financial Condition — The Water Works did not have a deficit balance at December 31,
2014.
`/
u
(36) `/