Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
10/24/2016
FINANCE COMMITTEE October 24, 2016 5:10 PM Harold E. Getty Council Chambers Members Chairperson Ron Welper Vice Chairperson Bruce Jacobs Tom Powers Roll Call: Approval of Agenda Approval of Minutes Minutes of October 17, 2016, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Barry Stratton, Property Safety Inspector Class/Meeting:IOWACE 2016 Fall Conference Destination:West Des Moines, IA Dates:November 3-4, Amount not to exceed: $265.00 2016 2. Brian Baker, Chief HVAC Inspector Class/Meeting:IOWACE 2016 Fall Conference Destination:West Des Moines, IA Dates:November 3-4, Amount not to exceed: $160.00 2016 3. Chief Trelka and Captains Leibold,Mohlis &Krogh Class/Meeting: Community Lives Matter; Candid Discussions, Ideas and Solutions for Unifying Cops and Communities Destination:Pleasant Hill, Iowa Dates:December 5, 2016 Amount not to exceed: $390.00 4. Mike Schipper, Engineer Class/Meeting: 24 Hour Haz Mat Site Specific Technician Destination:Kalona, IA Dates:October 24-26, Amount not to exceed: $305.00 2016 5. Pre-Authorizations to Expend over$1,000.00 Airport Amount and Estimated S/H:$2,565 Expenditure: Staff requests approval to perform carpet cleaning services with a Scotchgard, or like equivalent stain protection, for the airline terminal-including all 2nd floor office areas, etc. Airport Amount and Estimated S/H: $35,000 Expenditure: Staff is requesting permission to expend $35,000($28,000 IDOT & $7,000 City) for the marketing, branding and advertising of the airport and airline to area travelers. Engineering Amount and Estimated S/H: $15,080 Expenditure:Construction of storm water and manhole. Engineering Amount and Estimated S/H: $4,618.20 Expenditure: Construction of concrete pavement at West San Marnan Drive and Galactic Drive. Fire Department Amount and Estimated S/H: $1,500 Expenditure:Regular duty pants. Fire Department Amount and Estimated S/H:$2,600 Expenditure:Dress uniforms. Leisure Services Amount and Estimated S/H:$575.00 Expenditure: Customer Service Training(All Cedar Valley SportsPlex Staff-Full Time& Part Time). Leisure Services Amount and Estimated S/H:$11,250 Expenditure:Professional services to reconstruct the Musco lighting panel. Leisure Services Amount and Estimated S/H:NTE$6,000 Expenditure:Make improvement to log disposal site. Leisure Services Amount and Estimated S/H:$5,760 Expenditure:Itemized engineered estimate for damages at Riverfront Stadium. Leisure Services Amount and Estimated S/H:$3,350 Expenditure:Professional services to reconstruct baseball field at Riverfront Stadium. Leisure Services Amount and Estimated S/H:$19,800 Expenditure:Professional services to reconstruct baseball/softball fields at Riverfront Sports Park. Police Amount and Estimated S/H: $4,300+ $50 S/H Expenditure: 125 Taser Training and 50 Duty Taser Cartridges. Sanitation Amount and Estimated S/H: $2,748.80 Expenditure:DEF Filter. Sanitation Amount and Estimated S/H: $7,800 Expenditure:Rental of Bulldozer to clean up old yard waste site. Street Department Amount and Estimated S/H:NTE $5,000+ $1,000 S/H Expenditure: Sandbag separator(estimating 2,250 tons) BUDGET LINE ITEMS TO BE AMENDED 6. Approve the project budget for the IDOT Air Service Development FYE17 grant, funded with a grant from the Iowa DOT in the amount of$28,000 and matched with Airport general operating funds of$7,000, as submitted by the Airport. BILLS PAYMENT 7. October 24, 2016 ADJOURNMENT Kelley Felchle City Clerk FINANCE DEPT. STAFF ONLY LINE ITEM USED Om /34" TRAVEL REQUEST FY r/I BUDGETED /o, 000 CITY OF WATERLOO EXPENDED YTD / // THIS REQUEST LEFT AFTER THIS REQUEST X611 DATE ,fle„_} / —/S /ho Original-Clerk/Finance Copy-Department NAME(S)AND POSITION(S): DATE: Barry Stratton, Property Safety Inspector 10/13/2016 NAME OF CLASS/MEETING: DESTINATION West Des Moines, Iowa IOWACE 2016 Fall Conference DEPARTURE POINT IF NOT WATERLOO DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 11/3/2016 11/4/2016 11/3/2016 thru 11/4/2016 PURPOSE OF TRAVEL/TRAINING Continuing Education WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-22-5100-1346 140.00 LODGING TAXI X GRANT REIMBURSABLE 25.00 MEALS PARKING YES NO 100.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 265.00 TOTAL: $ 265.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENE CIL TO THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED '/b AA 5(a) /3467 TRAVEL REQUEST FY -. BUDGETED iq 000 CITY OF WATERLOO EXPENDED YTD , 38'3`t— THIS REQUEST /bo LEFT AFTER THIS REQUEST s.:446-1`= DATES Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE: Brian Baker, Chief HVAC Inspector 10/13/2016 NAME OF CLASS/MEETING: DESTINATION West Des Moines, Iowa IOWACE 2016 Fall Conference DEPARTURE POINT IF NOT WATERLOO DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 11/3/2016 11/4/2016 11/3/2016 thru 11/4/2016 PURPOSE OF TRAVEL/TRAINING Continuing Education WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-22-5100-1346 LODGING TAXI X GRANT REIMBURSABLE 25.00 MEALS PARKING YES NO 135.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 160.00 TOTAL: $ 160.00 PER PERSON I BELIEVE THIS TRIP SERVES-A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF W ERL•O DEPARTMENT HEAD MAYOR —11 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-134 (' TRAVEL REQUEST FY_2017 BUDGETED U CITY OF WATERLOO EXPENDED YTD 3/6% THIS REQUEST .?(.7e) LEFT AFTER THIS REQUEST c://X6'13 DATE 7 /d'/g-/& Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE Chief Trelka/Captains Leibold, Mohlis & Krogh October 13, 2016 NAME OF CLASS/ MEETING: DESTINATION Pleasant Hill, Iowa Community lives matter: Candid discussions, Ideas and DEPARTURE POINT solutions for Unifying Cops and Communities IF NOT WATERLOO: DEPARTURE DATE: Return Date: DATE(S) OF MEETING: December 5th, 2016 December 5th, 2016 December 5th, 2016 PURPOSE OF TRAVEL: Chief Trelka is requesting authorization for him and Captains Leibold, Mohlis and Krogh to attend Community Lives matter: Candid discussions, Ideas and Solutions for Unifying Cops and Communities, in Pleasant Hill, Iowa on December 5th, 2016. The course will cover topics and points of discussion that will help the police department Bridge the gap between the community and Law Enforcement, empower the community to work with the police, and work with the Community to enlist community groups, clergy and social media. A city vehicle will be needed for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: x CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: $.00 LODGING .00 Rental car x GRANT REIMBURSABLE $60.00 MEALS .00 Parking YES NO $300.00 REGISTRATION .00 AIRFARE x REQUIRED CERTIFICATION $30.00 MILEAGE/FUEL .00 Baggage fee YES NO TOTAL FOR ALL: $ 390.00 TOTAL: $ 97.50 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR t e'` L c' i .a ta(2-L1 /1 (0 DATE DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED Gld /3 ' TRAVEL REQUEST FYa(t '7 BUDGETED 350b a= CITY OF WATERLOO EXPENDED YTD z77. THIS REQUEST 006 LEFT AFTER THIS 11 REQUEST 27/6 DATE 7)7, /o- <g--/Io Original-Clerk/Finance Co.y-Department NAMES)AND POSITION(S): DATE: Mike Schipper October 17, 2016 NAME OF CLASS I MEETING: DESTINATION: Katona, IA 24 hour Haz Mat Site Specific Technician DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: October 24, 2016 October 26, 2016 October 25&26, 2016 PURPOSE OF TRAVEL/TRAINING: 24 hour Haz Mat Site Specific Technician for Gingrich Well in Katona, IA. This class will be held in 2- 12 hour days. Costs will be reimbursed through invoice. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: - CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-12-14154345 160.00 LODGING TAXI X GRANT REIMBURSABLE 70.00 MEALS PARKING YES NO REGISTRATION AIRFARE X REQUIRED CERTIFICATION 75.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 305.00 TOTAL: $ 305.00 PER PERSON I BELIEVE THIS TRIP SERVES PUBLIC P _RPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESS' ' - ND E ICI ; 0 E CITY OF WA `"`LOO f ,. .4111 DEPARTMENT HEAD j — MAYOR _I-I...do DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 City Clerk Use Only Finance Committee Approval Date 1 /1-‘-k/11. City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 2,565.00 plus est. shipping costs of $ N/A to pay for or purchase Staff requests approval to perform carpet cleaning services, w/ a Scotchguard, or like equivalent stain protection for the airline terminal - including all 2nd Floor office areas, etc. This purchase or expenditure is being made because: Staff cleaned the carpet last year. This commercial grade of carpet is showing its age, should be cleaned twice per year, and should be replaced within the next five (First Floor). Vendor selected for this purchase: Stanley Steemer of Waterloo, Iowa. n Bids or written quotes were taken on this purchase, as follows: Staff received four (3) quotes for terminal carpet cleaning services as follows: 1). Stanley Steemer or Waterloo at $2,565 2). ServiceMaster by Harris at $3,236 3). Sery-Pro of Black Hawk County at $8,650.00. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund n Road Use Tax n Sewer n Sanitation nBonds n Federal/other grants n Other(specify) This expenditure is to be coded to the following budget line-item: 010 29 7700 1371 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 110,773.00.'' nd t e current available balance is $ 85,139.00. "/ •es•- tfull e itted, 4� 48 (Si'nature I_may' or Designee) Date (Sigrature Finance Dept. Review) Date K:\shared goodies\forms\FY-2017 Carpet Cleaning Services(Mar 2010) City Clerk Use Only Finance Committee Approval Date ko/V-FA City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 35,000.00 plus est. shipping costs of $ N/A to pay for or purchase Staff is requesting permission to expend $35,000 ($28,000 IDOT & $7,000 City) for the marketing, branding and advertising of the airport and airline to area travelers. This purchase or expenditure is being made because: The approval for the expenditure of the above amount of funds will be via IDOT's Office of Aviation, and their Air Service Sustainment program using TV, Newspaper and Radio media Vendor selected for this purchase: KWWL, Courier, UNI & Four Local Radio Stations n Bids or written quotes were taken on this purchase, as follows: Additional Notes: Discussions with sales officials from each of the above vendors have been discussed individually. n Bids or quotes were not taken on this purchase because: Expanding a theme from last year for the use of funds for the use of IDOT's FY2017 grant funds. This will be a concentrated program to use the funds for the benefit of fall, winter and spring passengers. See attached IDOT Marketing Grant. Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: n General 6M % Road Use Tax n Sewer n Sanitation nBonds Federal/other grants n Other(specify) O This expenditure is to be coded to the following budget line-item: 291 - 29 - 7760 - 1351 / 010 - 29 - 7700 - 1351 29 PRO/ADV-17 (Fund - Department-Activity-Account Number) (Project Code) v.' in hich the budgeted amount is $ 10,000. 7,000. -nd t'e current available balance is $ 10,000. /4. 4706 es utfu �•mitted, lott8 (Signature 1 ' d or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\10 18 2016 PreAuthorization for IDOT FY-2017 Marketing Program (Mar 2010) City Clerk Use Only Finance Committee Approval Date ('Z.34// City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 15,080.00 plus est. shipping costs of $ 0.00 to pay for or purchase Construction of Storm water and manhole This purchase or expenditure is being made because: Required by VGM Development Agreement Vendor selected for this purchase: Benton Sand & Gravel. Inc n Bids or written quotes were taken on this purchase, as follows: Benton Sand & Gravel, Inc n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): NA Please check the following box(es) as appropriate to describe the funding for this expense: T1General Fund n Road Use Tax n Sewer n Sanitation n Bonds n Federal/other grants n Other(specify) San Marnan TIF This expenditure is to be coded to the following budget line-item: 426-08-6205-2148 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ and the current available balance is $ Respec ully . (Si. • I . A -ture Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) Benton's Sand & Gravel Inc 905 Center Street • Cedar Falls, Iowa 50613 October 6, 2016 Dennis Gentz City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Project: VGM North Parking Lot We purpose to furnish the labor, equipment, and material to complete the following work in accordance to the drawing& specifications. Storm Sewer Work: 1.) Furnish&Place, Storm Sewer, 18"RCP—230 LF 2.) Furnish &Place, 18"Apron— 1 EA 3.) Furnish&Place, Manhole G— 1 EA Total Cost for above is $ 15,090.00 Thank you for the opportunity of bidding this project. If you have any comments or questions, please do not hesitate to contact us. Respectfully submitted, Rod Rodenbeck City Clerk Use Only Finance Committee / Approval Date `c(2-0L City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 4,618.20 plus est. shipping costs of $ 0.00 to pay for or purchase Construction of concrete pavement at West San Marnan Drive and Galactic Drive This purchase or expenditure is being made because: Required by VGM Development Agreement Vendor selected for this purchase: B&B Builders & Supply Pi(I Bids or written quotes were taken on this purchase, as follows: B&B Builders & Supply $4,618.20 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): NA Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer n Sanitation n Bonds C Federal/other grants Other(specify) San Marnan TIF This expenditure is to be coded to the following budget line-item: 426-08-6205-2148 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 751,00v� and the current available balance is $ , p;,P- `/ ,,` Respec Ily betted, .,4I1I1 l0-1 l6 (Signature DA:. Head CH= Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) I � rag B and B BUILDERS and SUPPLY 5728 SIERRA DRIVE WATERLOO, IOWA 50701 (319) 296-2289 ESTIMATE October 14, 2016 An: Dennis Gentz City of Waterloo RE: Quote of City of Waterloo - San Marnan& Galactic 41.7 SY Pavement Removal @ $13.50 SY $ 562.95 41.7 SY Pavement 7" PCC with Integral curb @ $50.00 SY 2,085.00 30 - 5/8" epoxy coated dowell bar @ $5.50 ea. 165.00 Excavation (lump sum) 85 LF sawing @ $5.25 446.25 446.25 58.4 SY 6" subbase @ $10.00 SY 584.00 Backfilling&hydroseeding (lump sum) 250.00 Traffic control (lump sum) 225.00 Total $ 4,618.20 This estimate is for completing the job as described above. It is based on our evaluation and does not include material price in- creases or additional labor and materials which may be required should unforseen problems or adverse weather conditions arise after the work has started. Estimated by: Robert N.llrustkem,Owner City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the FIRE Department to expend $ 1,500.00 plus est. shipping costs of $ to pay for or purchase Regular Duty Pants This purchase or expenditure is being made because: Replace worn and out dated pants. Vendor selected for this purchase: Robins Surplus X Bids or written quotes were taken on this purchase, as follows: attached Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010-12-1400-1579 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 8,500.00 'f and the current available balance is $ 4,380.50 / Respec y subm, --d, • - - /0-4746 fid , to (Signature a=pt. He:: . . - ••nee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010) PAT TRELOAR From: Dave Floyd gn Sent: Wednesday, July 27, 2016 11:37 AM r^4Ar nTo: PAT TRELOAR - ^ t�_ ; W - Subject: Uniform pants ro C O V '�. "S s,� c — Chief, c M`� As with the shorts, Dickies has changed the style and build of our current issues pants. I believe that the quality has ..--- changed for the worse in several areas. We have rarely been recieving them with the specified pockets, the color appears to fade fast, and they appear to be a thinner material. I recommend changing immediately to Dickies tactical relaxed fit stretch ripstop cargo pants. These pants are designed for wear for FD/PD, have multiple pockets that our guys request, and are solidly built. Further, as they are a ripstop material, they should last us longer between replacement. They are a stretch fit, and have the rubberized type material in the back to prevent untucked shirts during work. I believe these will work for us well into the future. There is one issue; the old style pants were around $22 (American), and the new style is $46 (American). I believe that this is a good investment, as I do not forsee replacing these pants nearly as often, more like half as much. Therice is quoted from our approved vendor, and local store, Robins Surplus. I have worked with the management there to secure a price well below the list price from the website. I would ask to be able to place an order for these, and begin issuing them immediately. Further, I would prefer to make these a requirement for the bid process the next time we put that out. Respectfully, David J. Floyd Clothing Officer Waterloo Fire Rescue XPRTTM Tactical Pant - Pants - Men's Page 1 of 4 FREE SHIPPING ON ANY ORDER (866)451-1726 0 MENU SHIPPING TO: IIIA Home I Men's / Pants / XPRTTM TACTICAL PANT C( I 11 !gel 2 CLICK TO ZOOM Shop With Confidence: Shipping Info Style# 74068 XPRTTM TACTICAL PANT (2 Reviews)Write a Review http://wwvv.511tactical.com/xprt-tactical-pant.html 10/17/2016 XPRTTM Tactical Pant- Pants - Men's Page 2 of 4 $199.99 Color: Waist: 30 32 34 36 38 40 42 44 Inseam: 30 32 34 36 1 ADD TO CART Add to Wishlist PURPOSE BUILT Developed exclusively for missions and special ops, the XPRTTM Series is the result of firsthand input from the world's leading law enforcement and military operators. The XPRT Tactical Pant is not only ergonomically constructed for freedom of movement and comfort, it's our most durable and functional tactical pant to date. It features the no-melt, no-drip performance of the Cordura® nylon ripstop fabric blend, NYCO Tactical. While ENDO.K internal kneepads with D30®technology add high performance shock absorption. There are 16 pockets, including front hand pockets with Cordura® nylon knife reinforcement and cargo pockets with TacTec System TM and elastic tether loops. Paired with the XPRT Tactical Shirt, the XPRT Tactical Pant provides operators with outstanding comfort and superior functionality in truly uncomfortable environments. OVERVIEW: Low-profile adjustable waistband provides comfort & breathability Articulated kneepad pockets accept internal soft, and select hard, kneepads Cargo, rear & lower leg pockets with magnetic closures for quiet access SPECIFICATIONS: http://www.511tactical.com/xprt-tactical-pant.html 10/17/2016 Tactical Relaxed Fit Stretch Ripstop Cargo Pant Item#LP704 Flex Fabric Flex Fabric 491/1"%*-- Water Repellent I 1 r Water Repellent /bttp://www.dickies.com/pants/tactical-relaxed-fit-stretch-ripstop-cargo-pant/LP704.html View Full f Details In‘ S(it ( P I 0---S $56.99-$61.99 Pr i 616 Pa Promotions c, - Special Offer Details Images Tactical Relaxed Fit Stretch Ripstop Cargo Pant- BLACK(BK) Tactical Relaxed Fit Stretch Ripstop Cargo Pant- BLACK(BK) Tactical Relaxed Fit Stretch Ripstop Cargo Pant- BLACK(BK) "- � City Clerk Use Only Finance Committee Approval Date fe4, t(o City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 2,600.00 plus est. shipping costs of $ N/A to pay for or purchase Dress Uniforms This purchase or expenditure is being made because: Dress uniforms for six personnel. Vendor selected for this purchase: Wertjes x Bids or written quotes were taken on this purchase, as follows: (Attached) n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund Road Use Tax Sewer Sanitation x Bonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 416-12-1400-2112 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 25,000.00" and the current available balance is $ 22,488.587 •- g , sum it -d, Ib--1(4-IG 7-7144/1.6/.14- 6% /d-/ -// (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Sent over 101416. Bid Proposal FY 2015-16 & FY 2016-17 City of Waterloo, Iowa Fire Department From: Wertjes Uniforms 219E 11th St. Cedar Falls, IA 50613 deberg@cfu.net Option#1 Blousecoat & Trouser 1. #55/45/Horace Small Poly/Wool Dress Blouse Coat—Dark Navy $150.00 2. #2123 Horace Small Poly/Wool Trouser—Dark Navy $ 85.99 Option #2 Blousecoat & Trouser 1. #38800 Fechheimer Polyester Blousecoat-Dark Navy $178.00 2. #38200 Fechheimer Polyester Trouser—Dark Navy $ 58.00 **** Blousecoats purchased without trousers are matches up to the trousers they have with the best of the two options above. The same is true if they are purchasing new trousers only. They will be matched up with the best of the two options for Blousecoats. Any questions on that please call. SHIRTS—LONG SLEEVE & SHORT SLEEVE: Elbeco Duty Plus L/S Shirts—Colors: Blue/White $ 59.95 Elbeco Duty Plus S/S Shirts—Colors Blue/White $ 55.50 Bell Crown Fireman Dress Hat—Dark Navy $ 62.50 **Gold/Silver Metal Expansion Hat Band(do not make vinyl) $ 11.00 BELTS: JayPee (Black Leather 1 1/4 or 1 1/2' - with Silver/Brass Buckles) $ 25.95 NECKTIES: Sam Broome Poly/Wool ties or Polyester Ties with buttonholes (all sizes) $ 6.50 1 City of Waterloo Waterloo FD (FY2015/16 and FY2016/17 Uniform Bid) OVERSIZE CHARGES: Oversize Charges: Shirts: Men: Sz 19 &up or 2XL &up 20% 38 sleeve&up 30% long body (special order) 30% Womens: 48 bust&up Oversize Charge: Trousers: Mens: Sz. 44-50 10% Sz. 52-54 20% Sz. 56-58 30% Sz 60 Plus 40% Womens:Sz. 20-24 10% Sz. 26-28 20% Sz 30-32 30% Oversize Charge: Dress Coats: Mens: Sz. 52-54 (Reg& Long) 10% Sz. 56-58 (Reg&Long) 20% Sz. 60+ (Reg& Long) 30% Sz. 48-52 (XLong) 20% Sz. 54-56 (XLong) 30% Sew on Patches: 1.50 Per patch Alteration: Outsource (whatever the Tailor Shop Charges) Any alterations done in-house (on new orders only) will be done at no-charge. }�c,, Ks 7 QreA�„�c� FINANCE DEPT. STAFF ONLY , „;0-," LINE ITEM USED IJ/D 37 1$0 13/ TRAVEL REQUEST c��` , I FY: a'/7 BUDGETED o700U w CITY OF WATERLOO EXPENDED YTD --- THIS REQUEST 675 LEFT AFTER THIS REQUEST /"AaS DATE 7120 /trig-<(o Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE: All Cedar Valley SportsPlex Staff(FT& PT) 8/28/2016 NAME OF CLASS/ MEETING: DESTINATION: Waterloo-Cedar Valley SportsPlex Customer Service Training DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: N/A N/A 8/28/16 PURPOSE OF TRAVEL/TRAINING: To provide customer service training to all staff at the Cedar Valley SportsPlex. Customer service is crucial to recruit and retain members, and in turn increase revenue. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-37-4180-1315 LODGING TAXI x GRANT REIMBURSABLE MEALS PARKING YES NO 575.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 575.00 TOTAL: $ 9,550 PER PERSON OtP Pro Y 60 Fe cye. (14encia -1-f lnu), I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST J AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEA MAYORRC-52 • DATE DATEI, — K:AShared Goodies\Forms\Travel Request Form January 2010 City Clerk Use Only Finance Committee 'C i Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 11,250.00 plus est. shipping costs of $ na to pay for or purchase professional services to reconstruct the Musco lighting panel This purchase or expenditure is being made because: TO REPAIR BASEBALL/SOFTBALL FIELDS LIGHTING PANEL AFTER FLOOD OF 2016 Vendor selected for this purchase: KW Electric, Inc. P-1( Bids or written quotes were taken on this purchase, as follows: KW Electric, Inc (Cedar Falls, IA) $ 11,250.00 Sieben Electric, Inc (Cedar Falls, IA) $ 12,845.00 El Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EjGeneral Fund n Road Use Tax C Sewer n Sanitation nBonds n Federal/other grants Other(specify) FEMA This expenditure is to be coded to the following budget line-item: 290-37-4100 1390 of o 37 4itvb l 3(tc) 01 FL16-37RSP (Fund - Department-Activity-Account Number) (Project Code) ©lam in which the budgeted $ 5'S�;z� amount is ' /4146 ✓ and the current available balance is $ J56- 70,E Respectfully submitted, 7 (Signature Dept. Head • - ignee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Preauth New Musco Lighting Cabinet Flood 2016(Mar 2010) City Clerk Use Only Finance Committee Approval Date i Gq2-`th City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE 6,000 plus est. shipping costs of $ to pay for or purchase - - /21/k4 / / C / vG- 2 PUsA Ser This purchase or expenditure is being made because: Improve drainage and make room for more logs at the east end of Falls Ave. due to emerald ash borer infestation resulting in a large number of ash tree removals Vendor selected for this purchase: Jesup Land Improvement X Bids or written quotes were taken on this purchase, as follows: Jesup Land Improvement - $145/hour Lodge Construction- $160/hour Frickson Brothers Excavating - $1400/day ($175/hr) n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer f I Sanitation nBonds n Federal/other grants n Other(specify) This expenditure is to be coded to the following budget line-item: 416-37-4100-2166 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 300,000.00 and the current available balance is $ 258,230.00 Respectfully submitte , (Signature Deptad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010) City Clerk Use Only Finance Committee / Approval Date lO / City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5,760.00 plus est. shipping costs of $ na to pay for or purchase itemized engineered estimate for damages at Riverfront Stadium. This purchase or expenditure is being made because: estimate is required to be attached to Proof of Loss Statement required by flood insurance company. Vendor selected for this purchase: Struxture Architecture, Waterloo, Iowa Bids or written quotes were taken on this purchase, as follows: x Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants X Other(specify) re tiA This expenditure is to be coded to the following budget line-item: yi00 - 7..103 01 FL 16- 3751-,4 (Fund - Department-Activity-Account Number) (Project Code) 010 3 Z 4436 in which the budgeted amount is $ Ylq(o g-G2 and the current available balance is $ gghi9 Res submitted, ignature Dept. ',ead or D• ignee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-A h• ation Struxture Architects Riverfront Stadium.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,350.00 plus est. shipping costs of $ na to pay for or purchase professional services to reconstruct baseball field at Riverfront Stadium. This purchase or expenditure is being made because: TO REPAIR BASEBALL FIELD AFTER FLOOD OF 2016. Vendor selected for this purchase: Midwest Athletic Fields X Bids or written quotes were taken on this purchase, as follows: Midwest Athletic Fields (Jackson, WI) $3,350.00 H&K Sports Fields, LLC (Sister Bay, WI) $4,200.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer n Sanitation nBonds n Federal/other grants n Other(specify) This expenditure is to be coded to the following budget line-item: 415-37-4400-2170 37STA.0001 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 25,000.00 and the current available balance is $ 11,414.08 Respectfully submitted, (•.t-r- re Dep 7 Head • Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\PREAUTH Rehab of Ball Field After Flood 2016 River Front Stadium(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 19,800.00 plus est. shipping costs of $ na to pay for or purchase professional services to reconstruct baseball/softball fields at Riverfront Sports Park. This purchase or expenditure is being made because: TO REPAIR BASEBALL/SOFTBALL FIELDS AFTER FLOOD OF 2016. Vendor selected for this purchase: Midwest Athletic Fields X Bids or written quotes were taken on this purchase, as follows: Midwest Athletic Fields (Jackson, WI) $ 19,800.00 H&K Sports Fields, LLC ( Sister Bay, WI) $ 21,550.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax n Sewer n Sanitation X Bonds Federal/other grants n Other(specify) This expenditure is to be coded to the following budget line-item: 415-37-4202-2178 Sports Facility Improvements (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 90,000.00 +" and the current available balance is $ 36;048,00 36 01 espectfully submitted, - Signature D . Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Preauth Rehab of Ball Fields After Flood 2016 Youth Fields(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 4,300.00 plus est. shipping costs of $ 50.00 to pay for or purchase 125 Taser Training and 50 duty Taser cartriges This purchase or expenditure is being made because: members of the Waterloo Police Department are required to certify with a taser yearly requiring then to deploy the taser with a training cartridge Vendor selected for this purchase: Taser International Bids or written quotes were taken on this purchase, as follows: Mc Bids or quotes were not taken on this purchase because: Taser International is a proprietary company for Taser products is the only provider of these products. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund n Road Use Tax n Sewer n Sanitation Bonds Federal/other grants n Other(specify) This expenditure is to be coded to the following budget line-item: 010-11-1100-1542 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ (QdO) ,s and the current available balance is $ 6c R pectfully s fitted, Ap PT 4m* l°�l y - / � i,��.� /0 -`& (Signature Dept. H_<•�: Designee) I Date ( ignature Finance Det. Review)) Date K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ 2,748.80 plus est.shipping costs of $ to pay for or purchase DEF Filter This purchase or expenditure is being made because: International Garbage Side Loader Truck#151102 - replace clogged filter- Truck cannot regenerate. Only one dealer locally that can accommodate order. Vendor selected for this purchase: X] Bids or written quotes were taken on this purchase, as follows: Harrison Truck Elk Run Heights, Iowa $2,748.80 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: U General Fund ❑ Road Use Tax Sewer Sanitation O Bonds n Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010-18-7955-1569 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ R(85.ho and the current available balance is $ j y c 77 Respectfully submitted, / /0 21, )-U-16 Si.nature Dept. Heap or Designee) Dat- (Signature Finance Dept. Review) Date K:lshared goodies\forms12016-October-Expenditure Pre-Authorization-Harrison Truck-DEF Filter-$2,748.80-151102-truck-010-18-7955- 1569.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date /Z'�/t City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ 7,800.00 plus est.shipping costs of $ to pay for or purchase Rental of Bulldozer This purchase or expenditure is being made because: Extend agreement for rental of bulldozer for another month to clean up old yard waste site. Vendor selected for this purchase: EX Bids or written quotes were taken on this purchase, as follows: Murphy Tractor& Supply Waterloo, IA $7,800 El Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: General Fund LI Road Use Tax LI Sewer LI Sanitation ElBonds LI Federal/other grants LI Other(specify) This expenditure is to be coded to the following budget line-item: 525-15-5400..1671 /3 tl (Fund - Department'-Activity-Account Number) (Project Code) d% v in which the budgeted amount is $ D r- 15, [QvU and the current available balance is Re pectfully submitte , (Signature Dept. F$ ad or Designee) •ate ( ignature Finance Dept. Review) Date K:\shared goodieslforms\2016-October-Expenditure Pre-Authorization-Murphy Tractor&Supply-Bulldozer Rental-1 month extension- $7,800.00-525-15-5400-1571.xIs(Mar 2010) City Clerk Use Only Finance Committee Approval Date tb/2)4,4 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ NTE 5,000.00 plus est. shipping costs of $ 1,000.00 to pay for or purchase Sandbag Separator estimating 2,250 ton This purchase or expenditure is being made because: Estimating 18 hours at $250.00 per hour to separate sand from sandbags. Mobilization cost of $1,000.00 - could be reduced if cost shared with Cedar Falls Vendor selected for this purchase: J Pettiecord X Bids or written quotes were taken on this purchase, as follows: J Pettiecord Des Moines, Iowa NTE $ 6,000.00 Only vendor in area that does this type of work Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation nBonds Federal/other grants X Other(specify) This expenditure is to be coded to the following budget line-item: `r L g6/ R6-/in.3 by 13241E-15r /52 6rj (Fund - Department-Activity-Account Number) (Project Code) '7/,4) /3P in which the budgeted amount is $ 5oD' yvd and the current available balance is $ 6.704) Respectfully submitted, ALD l 7 l ,�.a�.ltA G) we ( -7/-/e (Signature Dept. H:ad or Designee) Date (Signature,/Finance Dept. Review) Date K:\shared goodies\forms\2016-October-Expenditure Pre-Authorization-J Pettiecord-sandbag separator-NTE-5,000.00+mobilization-1,000- FEMA.xlsx(Mar 2010) Budget Amendment Descriptions for 1 6 Finance Committee Meeting Agenda: 1. Approve the project budget for the IDOT Air Service Development FYE17 grant, funded with a grant from the Iowa DOT in the amount of$28,000 and matched with Airport general operating funds of$7,000as submitted by the Airport. Please use this for project budget descriptions on Finance agendaDo not need to include this cover sheet in the Finance Committee packet. PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION PAGE TWO ,.iz,(4 /✓,b Project Name (from page one) IDOT Air Service Development FY17 Department No. project will be budgeted under 29 To be assignedance Dept Activity No. project will be budgeted under 7760/7700 Project No. Subproject No. �1 (Each column should only include amounts by fund) Fund: Fund: 291 _010 Fund: Fund: _ Total REVENUES: 3000 Cash on Hand $ - 3350 Federal Grant - 3353 Federal U-Step Grant - 3358 Shared Program -City - 3360 Shared Program - State - 3361 State Grant 28,000.00 28,000.00 3365 State RISE Grant - 3720 Donations- Restricted - 3750 Sale of Bonds - 3800 Miscellaneous Revenue - 3111 Hotel/Motel Tax - TOTALS $ 28,000.00 $ - $ - $ - $ 28,000.00 EXPENDITURES: 1111 Salaries - Regular $ - 1112 Salaries - Part Time - 1315 Education &Training - 1345 Travel - Official City - 1346 Travel - Prof Training - 1319 Other Prof - 1351 Advertising 28,000.00 7,000.00 35,000.00 III 5 TOTALS $ 28,000.00 $ 7,000.00 $ $ $ 35,000.00 7 ifil0 1 , ,...A„.., ,,,,,, ,,,,,, ,, ._,.,,,, (Signature Dept. ;FA.' Date (Sig ature Finance Dept. Review) Date users\michelle-w\forms\Project Budget Wkshts_IDOT Air Svc Dev FY17.xls\Page 2(Donat-non constr) (April 2003) PROJECT BUDGET WORKSHEET -ALL PROJECTS - - PAGE ONE Project Name IDOT Air Service Development FY17 City Contract No. To be assigned by a Finance Dept. Project Manager Keith Kaspari Project No. diirIC Project Budget Total $ 35,000.00 Subproject No. ! V!7 1. How will this project be funded? A. Federal Grant Yes No X CFDA# % Paid by federal grant Grant Name B. State Grant Yes X No % Paid by state grant 80.00% Grant Name FY17 Air Service Development Program C. City Match Source of Funding Airport Operations Budget % Paid by City 20.00% D. Other Entities Yes No , X % Paid by other entity Name Done None Attach copies of any grant agreements that will fund the project(REQUIRED) LX Yes No 2. Does the project include the purchase of right of way or other real property? x If yes, will real property purchases be reimbursable under the grant? n ❑ Done None If yes, attach authorization to purchase real property to this document. Yes None 3. Please indicate any non-participating expenses that you are aware will be incurred, such as: A. Stormwater permit fees X B. Publication, or printing costs X C. Others, list X 4. Does this project cover any regular full-time salaries or benefits? X If yes, employee/position to be covered. 5. Include a brief description of the project in the space below: (REQUIRED) This is an agreement between the Waterloo Regional Airport and the Iowa Department of Transportation for Air Service Sustainment funding. Pursuant to the terms of this agreement, the Iowa DOT agrees to provide authorized funding to help in air service development activities to include: marketing to sustain and increase capture of existing Waterloo area demand for passenger air service using television, radio and print advertising. Page 2 must be attached and signed. users\michelle-w\forms\Project Budget Wkshts_IDOT Air Svc Dev FY17.xls\Page 1 All Projects (Feb 2007)