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Home My WebLink About10/17/2016 FINANCE COMMITTEE October 17, 2016 5:10 PM Harold E. Getty Council Chambers Members Chairperson Ron Welper Vice Chairperson Bruce Jacobs Tom Powers Roll Call: Approval of Agenda Approval of Minutes Minutes of October 10, 2016, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Steve Hoambrecker-Director, Waste Management and(4) other personnel Class/Meeting:IWEA Annual Conference Destination:Manchester, IA Dates: October 26, 2016 Amount not to exceed: $150.00 2. Craig Hintzman, Signal Tech II and Brandon Hodgin, Signal Tech I Class/Meeting: EPAC Training Destination:Davenport, IA Dates:November 1-3, Amount not to exceed: $665.00 2016 3. Pre-Authorizations to Expend over$1,000.00 Airport Amount and Estimated S/H: $3,127.00+ $218 S/H Expenditure: Staff is requesting authorization to purchase (2)265 gallon totes of Cryotech E36 Runway De-Icing Fluid at$5.90 per gallon. Airport Amount and Estimated S/H:NTE$3,500.00 Expenditure: Staff is requesting the approval to perform pavement(bump) grinding services on the airport's primary Runway 12/30. Building Maintenance Amount and Estimated S/H: $5,235.00+ $115 S/H Expenditure:Window shades/blinds including installation for the first floor conference room at Five Sullivan Brothers Convention Center. Fire Department ' e Amount and Estimated SIH:$1,330.00Thermal Gera Kit. Expenditure:Purchase of FLIR K2 Fire Department Amount and Estimated S/H:$153.04 PlayhouseEx enditure:Food and related items for Waterloo Community p fundraising event. Fire Department Amount and Estimated S/H:$5,000.00 Expenditure:(3)three recruit hiring physicals. Garage Amount and Estimated S/H:$3,903.51 + $200 S/H Expenditure:Front suspension for Unit#308. Leisure Services Amount and Estimated S/H:$7,000.00 Arena Ice Expenditure:Purchase and installation of 25 HP VFD for Young System. Leisure Services Amount and Estimated S/H:$4,185.00 maintenance. Expenditure:Young Arena ammonia ice system annual preventative Leisure Services Amount and Estimated S/H:$1,872.50 Expenditure:Youth basketball shirts. Police Amount and Estimated S/H: $31,849.00 Bement for the Police Expenditure:Annual software license enterprise P fessional,Windows Department computers for Microsoft products: Professional, and Core Cal License. Police Amount and Estimated S/H: $10,080.00+ $100 S/H Expenditure:(2)two new Flash Back 3 Mobile Vision in car camera systems. Sewer Department Amount and Estimated S/H: $6,520.00 the existing Expenditure:PLC Processor,Ethernet switch and labor for modifying Lagoon Blower PLC application. Sewer Department Amount and Estimated S/H:$3,388.50+ $55 S/H Expenditure:Replacement Zetron Model 1732 Core Module and accessories for Lagoon. Sewer Department Amount and Estimated S $3,98_5.0071- $200 S/H xpen iture:Repacement Auma lectric Actuator Assembly for EQ Basin. Sewer Department Amount and Estimated S/H: $3,234.00+ $200 S/H Expenditure:Auma actuator transmitter and potentionmeter parts, replacement motor, and repair labor for Easton control valve actuator. BUDGET LINE ITEMS TO BE AMENDED 4. Approve the project budget for the Fire Department/Waterloo Community Playhouse project, funded with donations from the Playhouse in the total amount of$1,431, as submitted by the Fire Department. 5. Approve the project budget for the FY16 Bureau of Justice Assistance grant, funded with a federal grant in the amount of$75,023, as submitted by the Police Department. 6. Approve the project budget for the Bullet Proof Vests grant, funded with a federal grant in the amount of$18,097.50, as submitted by the Police Department. 7. Approve the project budget amendment for the WhiteWater Design, funded with Waterloo Development Corporation gaming donations, in the amount of$176,756, to provide budget authority to spend grant funds authorized in a prior fiscal year, as submitted by Leisure Services. BILLS PAYMENT 8. October 17, 2016 ADJOURNMENT Kelley Felchle City Clerk FINANCE DEPT. STAFF ONLY LINE ITEM USED '0A 5 Zoo /3346 TRAVEL REQUEST FY ,,,. t�BUDGETED 500 09'4—' CITY OF WATERLOO EXPENDED YTD fgg5 THIS REQUEST /6-0 LEFT AFTER THIS _ REQUEST ;18.66 DATE Vj 6,J /O /2-/, Original-Clerk/Finance Copy-Department NAME(S)AND POSITION(S): DATE: Dan VanEe-Operator October 11, 2016 re-.07_1%;‘ ..cfri)t 4 Vt--01)6C- +4( /11J0‘ Alan Bainbridge-Operator Bob Lentzkow-F.O.G. Inspector Kathy Skillings-Lab Foreman Steve Hoambrecker- Director NAME OF CLASS/MEETING: DESTINATION: MANCHESTER, IA IWEA ANNUAL CONFERENCE DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: OCT 26, 2016 OCT 26, 2016 OCT 26, 2016 PURPOSE OF TRAVEL/TRAINING: EDUCATION, CEU'S WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST$ YES NO METHOD OF TRAVEL: XX CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 520-14-5200-1346 LODGING TAXI XX GRANT REIMBURSABLE MEALS PARKING YES NO 150.00 REGISTRATION AIRFARE XX REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 150.00 TOTAL: $ 30.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO ,,,,‘dt4.- )7C-c--- --e .1"Th. „ L'elY' ' --' hic4,,, DE ARTMENT HEAD`— MAYOR K.\Shared Goodies\Forms\Travel Request Form January 2010 16 6 f -771 i, DATE DATE REGION IOWA WATER ENVIRONMENT ASSOCIATION —ANNUAL CONFERENCE Delaware County Pavilion Delaware County Fairgrounds Highway 13 N and East on E Acers Street Manchester, IA Wednesday, October 26, 2016 Pre-registration Fee: $30.00 PLEASE PRE-REGISTER PRIOR TO OCT.20, USING THE FORM BELOW 0.5 CEU's will be awarded for certification renewal and upgrade. Please have your operator's certificate ID#for CEU Registration. PROGRAM AGENDA 8:20—8:50 Registration / Check-in 8:50 - 9:20 DNR Update on Various Programs Amber Sauser, DNR Field Office 1 9:20 - 10:05 SCADA Equipment, Capabilities, and Troubleshooting John Whitacre, President, Jetco, Inc. 10:05— 10:15 Break/ Door Prize Drawings / Intro New Operators 10:15— 11:00 Solar Power Wastewater Plants, the Galena Experience Jim Pullen, Eagle Point Solar 11:00 - 12:00 UV Systems—Selection and Maintenance Matt Streeter, Engineered Equipment Solutions 12:00— 12:55 Lunch & Business Meeting —Regional Director will give.. IAWEA Promotions, vote on scholarship donation 12:55— 1:40 Keeping Water Out of Wastewater: A Look at I/I reduction Lucas J. Elsbernd, Project Engineer, Fehr Graham 1:40 - 2:25 Fats, Oils, and Grease Control Denise lhrig, PE, City of Dubuque 2:25 — 2:30 Break/Door Prize Drawings 2:30 - 3:15 Managing Pretreatment Agreements Brandy Beavers, IDNR Have a specific question you'd like to bring up for DNR or one of the other speakers to answer'? 'v'Jrite it down on the back of your registration slip and we'll pass on to one of the.DNR staff to answer. Please invite your Mayor or a City council member to join us! Industrial operators are also welcome. Door prizes will be given away throughout the day. Phil Gehl, City of Cascade, President Jay Yanda, Monticello, Vice President Mike Nyman,City of Cedar Falls. Secretary (319-268-5561) REGISTRATION DEADLINE: October 20,2016 NAME: �)_)an UC£Y1�e ADDRESS: 533 6 y Ik)r 5 h hu Cf "J EMPLOYER: (1,1A-L) e.Y"T PHONE NUMBER(In case of registration problems) C,3 l) clxr)s j Do you want CEU credit? YE or NO(Circle One) Make Checks Payable to: Iowa Water Environment Association (IAWEA) Mail this form and registration to: Mike Nyman Water Reclamation Facility 501 E 4'h Street Cedar Falls IA 50613-3220 f � S Wednesday, , „, , oct Eober26 � 01 6 Delaware County Pavilion Delaware County Fairgrounds Highway 13 N and East on E Acers Street Manchester, IA Mike Nyman Water Reclamation Facility P� 4 S ..+�--" 0 � 501 E 4th Street x?' PM G Cedar Falls IA 50613-3220 a 0 ,�,,,�.------- A 06 OCT .. -- ..,.----Fri MIT , Z®tom ... - — --,.. 11111 II,,111111111111111l,1,11111'11'11111,,111111111111I11'II'I DAN VAN EE 5336 E WASHBURN RD WATERLOO, IA 50701-9177 '' REGION I IOWA WATER ENVIRONMENT ASSOCL TION ANNUAL E� ---- , s. REGION I IOWA WATER ENVIRONMENT ASSOCIATION — ANNUAL CONFERENCE— Delaware County Pavilion Delaware County Fairgrounds Highway 13 N and East on E Acers Street Manchester, IA Wednesday, October 26, 2016 Pre-registration Fee: $30.00 PLEASE PRE-REGISTER PRIOR TO OCT. 20, USING THE FORM BELOW 0.5 CEU's will be awarded for certification renewal and upgrade. Please have your operator's certificate ID#for CEU Registration. PROGRAM AGENDA 8:20—8:50 Registration /Check-in 4 8:50 - 9:20 DNR Update on Various Programs Amber Sauser, DNR Field Office 1 9:20 - 10:05 SCADA Equipment, Capabilities, and Troubleshooting John Whitacre, President, Jetco, Inc. 10:05— 10:15 Break/ Door Prize Drawings/ Intro New Operators 10:15— 11:00 Solar Power Wastewater Plants, the Galena Experience Jim Pullen, Eagle Point Solar 11:00 - 12:00 UV Systems—Selection and Maintenance Matt Streeter, Engineered Equipment Solutions 12:00— 12:55 Lunch & Business Meeting— Regional Director will give IAWEA Promotions, vote on scholarship donation 12:55— 1:40 Keeping Water Out ofYWastewater:.A Look at I/I reduction Lucas J. Elsbernd, Project Engineer, Fehr Graham 1:40 - 2:25 Fats, Oils, and Grease Control Denise Ihrig, PE, City of Dubuque 2:25— 2:30 Break/Door Prize Drawings 2:30 - 3:15 Managing Pretreatment Agreements Brandy Beavers, IDNR Have a specific question you'd like to bring up for DNR or one of the other speakers to answer? Write it down on the back of your registration slip and we'll pass on to one of the DNR staff to answer. Please invite your Mayor or a City council member to join us! Industrial operators are also welcome. Door prizes will be given away throughout the day. Phil Gehl, City of Cascade, President Jay Yanda, Monticello, Vice President Mike Nyman, City of Cedar Falls, Secretary (319-268-5561) REGISTRA-i ZION DEADLINE: October 20,2016 NAME: 736 b Le/V t-Z jc 6 (j ADDRESS: L cP ?9E 42ciok.. o,& , �.v 7 a cS v7®/ EMPLOYER )f 65,4 LJ !`lUC) PHONE NUMBER(In case of registration problems) 3/ 9— 02 9/L VS'r-7 Do you want CEU credit?O r NO(Circle One) Make Checks Payable to: Iowa Water Environment Association (IAWEA) Mail this form and registration to: Mike Nyman Water Reclamation Facility 501 E 4`h Street Cedar Falls IA 50613-3220 REGION IOWA WATER ENVIRONMENT ASSOCIATION — ANNUAL CONFERENCE— Delaware County Pavilion Delaware County Fairgrounds Highway 13 N and East on E Acers Street Manchester, IA Wednesday, October 26, 2016 Pre-registration Fee: $30.00 PLEASE PRE-REGISTER PRIOR TO OCT. 20, USING THE FORM BELOW 0.5 CEU's will be awarded for certification renewal and upgrade. Please have your operator's certificate ID#for CEU Registration. PROGRAM AGENDA 8:20—8:50 Registration /Check-in 8:50 - 9:20 DNR Update on Various Programs Amber Sauser, DNR Field Office 1 9:20 - 10:05 SCADA Equipment, Capabilities, and Troubleshooting John Whitacre, President, Jetco, Inc. 10:05- 10:15 Break/ Door Prize Drawings/Intro New Operators 10:15— 11:00 Solar Power Wastewater Plants, the Galena Experience Jim Pullen, Eagle Point Solar 11:00 - 12:00 UV Systems—Selection and Maintenance Matt Streeter, Engineered Equipment Solutions 12:00- 12:55 Lunch & Business Meeting—Regional Director will give IAWEA Promotions, vote on scholarship donation :,,,„..._ 12:55— 1:40' Keeping Water Out c,I Wastewater:A Look at I/I reductionn Lucas J. Elsbernd, Project Engineer, Fehr Graham 1:40 - 2:25 Fats, Oils, and Grease Control Denise Ihrig, PE, City of Dubuque 2:25— 2:30 Break/Door Prize Drawings 2:30 - 3:15 Managing Pretreatment Agreements Brandy Beavers, IDNR Have a specific question you'd like to bring up for DNR or one of the other speakers to answer? Write it down on the back of your registration slip and we'll pass on to one of the DNR staff to answer. Please invite your Mayor or a City council member to join us! Industrial operators are also welcome. Door prizes will be given away throughout the day. Phil Gehl, City of Cascade, President Jay Yanda, Monticello, Vice President Mike Nyman, City of Cedar Falls, Secretary (319-268-5561) REGISTRATION DEADLINE: OctoberJJ20,2016 NAME: /, Lfi Yl. /� I � t Q ! ✓G bd-1 G ADDRESS CO 9 ta vi 4 e -e A v c WA-ILt2_,/0 G 7-4w P S0 7 01 EMPLOYER C,A -t-d d-i V" ,7i 6 0 PHONE NUMBER(In case of registration problems) ,2( S-D Si 7 1.-1,v- 3 —9:2_Y Do you want CEU credit YE or NO(Circle One) Make Checks Payable to: Iowa Water Environment Association (IAWEA) Mail this foi n and registration to: Mike Nyman Water Reclamation Facility 501 E 4th Street Cedar Falls IA 50613-3220 REGION IOWA WATER ENVIRONMENT ASSOCIATION —ANNUAL CONFERENCE-- Delaware Delaware County Pavilion Delaware County Fairgrounds Highway 13 N and East on E Acers Street Manchester, IA Wednesday, October 26, 2016 Pre-registration Fee: $30.00 PLEASE PRE-REGISTER PRIOR TO OCT. 20, USING THE FORM BELOW 0.5 CEU's will be awarded for certification renewal and upgrade. Please have your operator's certificate ID#for CEU Registration. PROGRAM AGENDA 8:20—8:50 Registration/Check-in 8:50- 9:20 DNR Update on Various Programs Amber Sauser, DNR Field Office 1 9:20 - 10:05 SCADA Equipment, Capabilities, and Troubleshooting John Whitacre, President, Jetco, Inc. 10:05 10:15 Break/ Door Prize Drawings/ Intro New Operators I 10:15—I 11:00 Solar Power Wastewater Plants, the Galena Experience Jim Pullen, Eagle Point Solar 11:00- 12:00 UV Systems—Selection and Maintenance Matt Streeter, Engineered Equipment Solutions 12:00— 12:55 Lunch & Business Meeting Regional Director will give IAWEA Promotions, vot!on scholarst)ip donation . 12:55— 1:40 Keeping Water Out Q,;Wastewater:,A Look at I/I reduction Lucas J. Elsbernd, Project Engineer, Fehr Graham 1:40 - 2:25 Fats, Oils, and Grease Control Denise lhrig, PE, City of Dubuque 2:25— 2:30 Break/Door Prize Drawings 2:30 - 3:15 Managing Pretreatment Agreements Brandy Beavers, IDNR Have a specific question you'd like to bring up for DNR or one of the other speakers to answer? Write it down on the back of your registration slip and we'll pass on to one of the DNR staff to answer. Please invite your Mayor or a City council member to join us! Industrial operators are also welcome. Door prizes will be given away throughout the day. Phil Gehl, City of Cascade, President Jay Yanda, Monticello, Vice President Mike Nyman, City of Cedar Falls, Secretary (319-268-5561) REGISTRATION DEADLINE: Octo er 20,2016 NAME: "1•,33`'-i ! `vim\ ; tL ,. '6, ADDRESS: iG G �� Y`i'(cc✓ c �a - � ,, 7.-c. G� 7't / EMPLOYER: �j 3�✓Cf ( )' PHONE NUMBER(In case of registration problems) i 4 '�, Do you want CEU credit?(`YES`, or NO(Circle One) Make Checks Payable to: Iowa Water Environment Association (IAWEA) Mail this form and registration to: Mike Nyman Water Reclamation Facility 501 E 4th Street Cedar Falls IA 50613-3220 REGION IOWA WATER ENVIRONMENT ASSOCIATION —ANNUAL CONFERENCE— Delaware County Pavilion Delaware County Fairgrounds Highway 13 N and East on E Acers Street Manchester, IA Wednesday, October 26, 2016 Pre-registration Fee: $30.00 PLEASE PRE-REGISTER PRIOR TO OCT. 20, USING THE FORM BELOW 0.5 CEU's will be awarded for certification renewal and upgrade. Please have your operator's certificate ID#for CEU Registration. PROGRAM AGENDA 8:20—8:50 Registration /Check-in 8:50 - 9:20 DNR Update on Various Programs Amber Sauser, DNR Field Office 1 9:20 - 10:05 SCADA Equipment, Capabilities, and Troubleshooting John Whitacre, President, Jetco, Inc. 10:05— 10:15 Break/Door Prize Drawings/Intro New Operators 10:15— 11:00 Solar Power Wastewater Plants, the Galena Experience Jim Pullen, Eagle Point Solar 11:00 - 12:00 UV Systems—Selection and Maintenance Matt Streeter, Engineered Equipment Solutions • 12:00— 12:55 Lunch& Business Meeting— Regional1'Djrector will give IAWEA Promotions, vote on scholarship donation - „,. 12:55- 1:40 Keeping Water Out of.Wastewater:.A Look at Ill reduction Lucas J. Elsbernd, Project Engineer, Fehr Graham 1:40 - 2:25 Fats, Oils, and Grease Control Denise lhrig, PE, City of Dubuque 2:25— 2:30 Break/Door Prize Drawings 2:30 - 3:15 Managing Pretreatment Agreements Brandy Beavers, IDNR Have a specific question you'd like to bring up for DNR or one of the other speakers to answer? Write it down on the back of your registration slip and we'll pass on to one of the DNR staff to answer. Please invite your Mayor or a City council member to join us! Industrial operators are also welcome. Door prizes will be given away throughout the day. Phil Gehl, City of Cascade, President Jay Yanda, Monticello, Vice President Mike Nyman, City of Cedar Falls, Secretary (319-268-5561) REGISTRATION DEADLINE: October 20,2016 NAME: YttA--th If, C.1< tib S ADDRESS`. t 0 et D tl Cs_i e fie 'TT-4- EMPLOYER: — Q F lel/c(,Ttria0 PHONE NUMBER(In case of registration problems) 31 5. (3-4! _ V,56-2 Do you want CEU credit?/YES) or NO(Circle One) Make Chocks Payable to: Iowa Water Environment Association (IAWEA) Mailthis fo,in and registration to: Mike Nyman Water Reclamation Facility 501 E 4'h Street Cedar Falls IA 50613-3220 FINANCE DEPT. STAFF ONLY LINE ITEM USED .;.?4 /7 7/,0 /34,— TRAVEL 3"yTRAVEL REQUEST FY }-'' BUDGETED 1:1U0 CITY OF WATERLOO EXPENDED YTD THIS REQUEST 6'66-': LEFT AFTER THIS REQUEST /33S-1-- DATE 33Sr/DATE Mt.) /a-7/-ii, Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE: Craig Hintzman, Signal Tech ll October 11, 2016 Brandon Hodgin, signal Tech I NAME OF CLASS/ MEETING: DESTINATION: Davenport, Iowa EPAC Training DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: November 1, 2016 November 3, 2016 November 2nd &3rd 2016 PURPOSE OF TRAVEL/TRAINING: Training to ensure basic knowledge of all facets of EPAC operation including phasing/sequencing and timing overview. Overview of signalized intersection control and programming the EPAC. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: XX CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 266-17-7120-1533- y=t;R $500.00 LODGING TAXI X GRANT REIMBURSABLE $140.00 MEALS PARKING YES NO REGISTRATION AIRFARE X REQUIRED CERTIFICATION $25.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 665.00 TOTAL: $ 320.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO / a -1 X11.. �-�., l ( viLL,( : )A e....r'-- -)7L EPARTMENT HE MAYOR i 0//' /I iii/C 4, 0)4_7 h, DATE DATE K:\Shared Goodies\Foirns\Travel Request Form January 2010 City Clerk Use Only Finance Committee Approval Date 1O/I-7/I City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 3,127.00 plus est. shipping costs of $ 218.00 to pay for or purchase Staff is requesting authorization for the purchase of Cryotech E-36 Runway De-Icing Fluid. Staff is requesting the purchase of two (2) totes at 265 gallons each, at $5.90 per gallon. This purchase or expenditure is being made because: This product allows for airport staff to provide for the application of a non-hazardous and a non-corrosive chemical to aircraft movement surfaces during icing conditions at the airport. Vendor selected for this purchase: Cryotech, 6103 Orthway, Fort Madison, IA 52627-9415 Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: This is an airport-industry approved chemical to prohibit the formation of ice on the runway and taxiway surfaces of the airport. Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund n Road Use Tax Sewer Sanitation Bonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010-29-7700-1371 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 110,773.00/ and t e current available balance is $ 8.,91-114.40 � �O J3`/ e pe t ull bmitted, t. K�.✓� `:r �� / .GLS�t� /� /l ( �21/1 /d-//-/�/ (Signature PWin 'or Designee)9 ) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\FY-2017 Purchase of Cryotech E36 Product(Mar 2010) To. Page 2 of 2 2016-10-06 15:58:45(GMT) Cryotech From: Aaron L. Shepler CRYOTECH Date Page General Atomics International Services Corporation Oct 5,2016 Page 1 of 1 dba Cryotech Deicing Technology Order Number 6103 Orthoway,Fort Madison,IA 52627-9415 QT02971 (319)372-6012 (800)346-7237 QUOTATION FOR SALES Bill To: Waterloo Regional Airport Ship To: Waterloo Regional Airport 2790 Livingston Lane 2790 Livingston Lane Waterloo, IA 50703 Waterloo, IA 50703 Contact: Rusty Zey Phone: 319-230-8298 Fax: 319-291-4250 E-Mail: Offer Expires: 3/31/17 Except as expressly stated herein,this Quotation is subject to the Cryotech Standard Terms&Conditions of Quotation and Sale @ http:tlwww.cryotech.com/terms-and,conditions Currency: US Dollars Terms: NET30 Est Business Delivery Days:5-7 Days FOB Point:Origin Minimum Order Qty: 2-265 GaLTotes Estimated Qty Item Number Description Unit Price UOM Extended Price 530.00 2100-70 Cryotech E36 Liquid Runway Deicer/265 GAL Tote 5.9000 GAL 3,127.00 50%Potassium Acetate Solution,Non-Hazardous #Totes to Ship 2.00 SHKANT Shipping&Handling,KAc,Non-taxable 218.00 Total Weight: 5,924 LBS Applicable federal,state and local taxes may apply. Freight Terms:Prepaid &Add Subtotal 3,345.00 Net 30 Days Terms are subject to credit approval Total sales tax 0.00 This quote supersedes all prior quotes for similar item and quantity S/H Total"" 218.00 PRODUCT&PRICE BASED ON AVAILABILITY Grand Total Price 3,345.00 Shipping&Handling is quoted for reference only.Prevailing freight tariff at time of shipment will apply. Late charge will be assessed on past due balances at the rate of 18%per year or the maximum rate permitted by law in the state of residence,whichever is less, If this offer is acceptable, please place your order for delivery on or 3131117 to:Cryotech 6103 Orthoway-Ft Madison,IA 52627 before Respectfully Submitted, Jqt ly signed by Ash.'Y R-n9 11] ..^" .._ Cryotech Deicing Technology ) I ssneyrunx.ofaedx<om, ,us Ci-ow . Qatc.:C 16.1406 0,30:I5.Cs•eo' Cryotech Employee Signature Cryotech Approval Signature Account Representative Title 10/5/2016 Cryotech Deicing Technology warrants that the Cryotech deicer(or product)to be delivered hereunder shall conform to the specifications attached hereto;and upon receipt of payment therefore,shall be free from any security interest or encumbrance. Cryotech disclaims all warranties and conditions,either express or implied,induding,but not limited to,implied warranties of merchantability and fitness fora particular purpose.In no event shall Cryotech be liable to the Buyer or to any third party for any indirect,incidental,special,consequential,punitive,or exemplary damages(including without limitation lost profits,lost savings, or loss of business opportunity)arising out of or relating to the deicer,or the use or inability to use the same,even it Cryotech has been advised of the possibility of such damages. ' age 1 of 2 2016-10-06 15:58:45 (GMT) Cryotech From: Aaron L. Shepler FAX COVER SHEET TO COMPANY FAXNUMBER 13192914250 FROM Aaron L. Shepler DATE 2016-10-06 15:58:34 GMT RE Cryotech E36 Quote COVER MESSAGE Attached please find a current quote for two totes of Cryotech E36 Liquid Runway Deicing product. Thank you, Gail Gail Gray Cryotech Senior Accounts Specialist Cryotech Deicing Technology 6103 Orthoway Fort Madison, IA 52627 Ph:800-346-7237 Cell:319-371-7083 Fax:319-372-2662 CONFIDENTIALITY NOTICE: This communication is intended to be confidential to the person(s) to whom it is addressed. If you are not the intended recipient or the agent of the intended recipient, or if you are unable to deliver this communication to the intended recipient,you must not read, use, or disseminate this information. If you have received this communication in error, please advise the sender immediately by telephone and delete this message and any attachments without retaining a copy. WWW.EFAX.COM City Clerk Use Only Finance Committee / Approval Date 1 O7(7`/ City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 3,500. (NTE) plus est. shipping costs of $ N/A to pay for or purchase Staff is requesting the approval to perform pavement (bump) grinding services on the airport's primary Runway 12/30. This purchase or expenditure is being made because: Due to the runway joint heaving at the intersection of Runway 12/30 and Taxiway Bravo-1, this joint is failing requiring corrective action to improve safety of aircraft operations. Vendor selected for this purchase: Cedar Falls Construction, Cedar Falls, IA Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: To the best of my understanding, Cedar Falls Construction is the only local and/or area General Contractor that has a pavement grinder suitable for this pavement improvement action. Prior Committee Actions (Dates): Airport Board supports the expenditure. Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010-29-7700-1371 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 110,773.00 V and th=- current available balance is $ 85,604.00 R<spe ull04emitted, to 4)4 3"lel M ,{/4(/Lc, /�2 i. fv,/3-/(0 (Signatur: iii*"ead or Designee) Date (nature Finance Dept. Review) Date K:\shared goodies\forms\FY-2017 Runway 12-30 Bump Grinding(Mar 2010) City Clerk Use Only Finance Committee Approval Date ,b/I 1/j L City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 5,235.00 plus est. shipping costs of $ 115.00 to pay for or purchase of window shades/blinds including installation for the first floor conference room at Five Sullivan Brothers Convention Center This purchase or expenditure is being made because: Existing blinds are beyond repair Vendor selected for this purchase: Budget Blinds of Waterloo n Bids or written quotes were taken on this purchase, as follows: Budget Blinds - $ 5,350.00 Storey Kenworthy - $ 7,088.68 Nelson Electric Co. - $8,657.78 nBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer n Sanitation ^ l I Bonds n Federal/other grants ri Other(specify) Thi expenditure is to be coded to the following budget line-item: 41e-22-4900-2152 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 6-06,0()D`>.: and the current available balance is $ (D061 °U Respectfully submitted, (Si -4'd?irie4-e- /thx-r1241,G4 /0-1?-/6 Si ature dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth-5 Sull Bros-Budget Blinds.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 1,330.00 plus est. shipping costs of $ N/A to pay for or purchase Purchase of FLIR K2 Thermal Camera Kit. This purchase or expenditure is being made because: replacing outdated and damaged thermal camera. Vendor selected for this purchase: Fastenal x Bids or written quotes were taken on this purchase, as follows: See attached. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Road Use Tax Sewer n Sanitation Bonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 415-12-1410-2117 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 125,000.00 and the current available balance is $ 36,249.30 Res:ectfully s . itted r (Signature Dept. H'"ad ..rr Designee) Date (Signature Finance Dept. Review) Date Sent over 042116. Home/FUR/FLIR K2 Thermal Camera Kit My Cart FLIR K2 Thermal Camera Kit You have no items in your shopping cart. The FUR K2 is a rugged,reliable,and extremely economical thermal imaging camera that is specially designed for firefighting applications and severe conditions. � o $1,350.00 SKU:BN082 Qty:'1 AOt3 TO CART MORE VIEWS F 11 Email to a Friend Used this Product?Post a review and earn 10% off your next order! About This Product Extremely affordable thermal imaging camera for firefighters The FLIR K2 is a rugged,reliable,and extremely economical thermal imaging camera that is specially designed for firefighting applications and severe conditions. Producing thermal images at 160 x 120 pixel resolution displayed on a bright 3"screen,the K2 helps firefighters find their way through thick smoke, assess situations with confidence,and expedite decisions. A new level of affordability:The K2's economical price makes powerful thermal imaging more accessible to more firefighters—a small investment that can help pay big dividends when it comes to safety,saving lives,and protecting property Compact and easy to use: FLIR K2 is a compact, light thermal imaging camera that can be easily attached to SCBA gear.An intuitive user interface lets firefighters focus on the job at hand.And a single large button makes the camera simple to activate even with heavy gloves on. Robust&reliable: Engineered to survive tough operating conditions,the K2 withstands a 2-meter drop onto concrete, is water resistant(IP67)and is fully operational up to+260°C/+500°F(for up to 3 minutes). Multiple image modes: FLIR K2 can be set to one of five different imaging modes depending on the primary use of the unit.Modes can be changed using the FLIR Tools software program that can be downloaded for free from FLIR at http://onelink.to/tools. Multi-spectral dynamic imaging(MSX):The K2 uses FLIR's patented MSX technology that etches key details from the built-in visible light camera onto the thermal image, helping firefighters identify structures and surroundings without compromising temperature data. Multiple firefighting applications: Use the FLIR K2 for a wide variety of firefighting applications.See through smoke to help guide your team and prioritize their fire attack efforts. Find stranded victims faster EMAIL SIGN UP 1 REGISTER I LOGIN E P -,---X1;;Nt) upping . an ... CHIEF Search for Products LeaveA Message 888.588.8569 SHOP BY CATEGORY BRANDS LAW FIRE EMS MILITARY OUTDOORS CLEARANCE -' '- FLIR K65 Thermal Imaging Camera Kit, with FSX, NFPA I H. - Item#:72202-0303 1 "r,ll $6,995.00 Be the first to review this product I7 Quantity jj " l v 4 \ I X00' !S L.eST More on the way!Item will be available to ship within 10-15 business days Similar Products iira KttS Thermal Imarrinn Camera Kit.with FSX.NFPA li 1 wi, .,,,, [ 41 t t IE ,.:.. FLIR K45 Thermal CMC Rescue Titanium FLIR K2 Thermal Imaging Camera Kit Split-Apart Rescue Litter Imaging Camera Kit, PT,- -" 1Shipping Information $3,995,00 $2,892.99 $1,350.00 FLIR K65 Thermal Imaging Camera Kit,with FSX,NFPA People Also Bought F iiii `✓ rt� s tri _ ajjy� iii/.'�� C.11 Intoxilyzer S-G2 Protech Enhanced 2215 Tactical Maxx-Dri Handheld Breath Groin Protection,MR01 Ultra Comfort Vest $492.99 $265.99 $69.99 In the heat of the battle,a thermal imaging camera is indispensable—a vital tool that helps you quickly visualize your plan of attack,locate hot spots,and save lives.Ideally,every engine and truck company should have at least one high-performance TIC on hand.Since FLIR's affordable K-Series arrived on ii the scene,now that's more feasible. The NFPA-Compliant K65 features FSX"Flexible Scene Enhancement, which enhances thermal images through real-time digital processing inside the camera.This results in an ultra-sharp image that shows extraordinary structural,edge,and other instantly-recognizable detail.Ultimately,FSX" , / makes it easier for firefighters and rescue teams to find their way through the 1110,le, ,,,,,, Danko Emergency Equipment Cart is Empty Sign in Register Help Zone Contact Us 866-568-2200 www.danko.net I Search Danko Does Not Support Or Process International Sales At This Time! Home Fire Apparatus Sales Flyer Monthly Flyer Service Flyer Shopping Cart Contact Us Breathing Air Lighting Medical--EMS PPE Rescu. -,:on Toois Traffic More Clearance Brands All Categories Home Rescue Thermal Imaging Argus®Mi-TIC E One-Button Thermal Imager Next product—> Argus® Mi-TIC E One-Button Thermal - 1 ' Imager � ' The argus®Mi-TIC E is the world's smallest high resolution thermal imager for fire fighting applications.The camera provides a crystal clear image with dynamic range up to 1,400°F F and at the same time see very low temperature objects,which is ideal for casualty *r ( searches. 1 e s Price: $5,450.00 more products by: - Quantity -f---. argus ii i " SKU EV2Mi-320 1 E Be the first to review/rate this - Add to cart Add to wish list , product i PS Ask a question about this product Description v Send to friend ► ' The argus®Mi-TIC E is the world's smallest high resolution thermal imager for fire fighting applications.The camera provides a crystal clear image with dynamic range up to 1,400°F and at the same time see very low temperature objects,which is ideal for casualty searches. Every argus®Mi-TIC E is supplied with a unique dual use desktopfin-truck charger station which securely retains and charges both the thermal imager and a spare battery.The charger stations can be daisy-chained together,up to a maximum of 6 units. Weighing approximately 26 oz.the argus®Mi-TIC E is a small format thermal imager that can be easily and comfortably held in the palm of your hand.Unlike many thermal imagers,the argus®Mi-TIC E design allows it to be worn in multiple ways–in the hand,inside a pocket,clipped outside a pocket,clipped to a lanyard or hung around the neck. With a thumb operated green on/off button and superb start up time of 5 seconds,the argus®Mi-TIC E is simple to use. The use of Lithium Iron Phosphate technology ensures the argus®Mi-TIC E delivers 2 hours of battery life over 1,000s of cycles,They are inherently safe due to the use of patented nanophosphate®technology The Argus®Mi-TIC E comes with the most advanced features available in any Thermal Imaging Camera.These include: • Direct Temperature Measurement(DTM) • Tri-Mode Sensitivity • Customisable start-up screen • User Replaceable Germanium window–no need to send camera back to the factory • No PC Software required for image and video download–when the camera is docked,it is recognised as a removable device,like a USB memory stick The Argus®Mi-TIC E comes with the following accessories as standard: • Two(2)Argus®Mi-TIC E Lithium Phosphate Battery Packs. • Truck/Desktop Charger Dock with mains plug and universal mounting plate. • Retractable Lanyard. • USB Connection Lead for connecting dock to PC/Laptop. • Pocket Clip • Quick Start Guide About Us • (/AboutUs) Curtis Care - (/CurtisCare) Blogs(http://blog.lncurtis.com/) Contact Us(/ContactUs) Help(/Help) (877)488-0469 Fire Fighter Equipment Store (/firefighter) 1 Search ► TOOLS FOR HEROES® SINCE 1929 Fire Fighter Equipment Catalog (/FireFighterEquipmentCatalogs) Store Home(/firefighter)>Thermal Imagers&Accessories(/onlineshop-thermal imagers accessories)> Product Thermal Imagers(/onlineshop-thermal imagers accessories-thermal imagers)>Bullard(/onlineshop- Brands thermal imagers accessories-thermal imagers-bullard) Professional grade, Bullard EclipseTM with PowerhouseTM Charger durable and reliable. BROWSE ► 0 Product Categories Special Deals (/p/s/specials.aspx) Adapters, Fittings&Valves (https://www.lncurtis.com/online adapters_fittings_valves) Batteries (https://www.lncurtis.com/online batteries) Books,CDs, DVDs&Guides (https://www.lncurtis.com/online ,246 91 books_cds_dvds_guides) Boots&Footwear (https://www.lncurtis.com/onlinesYic e Size • I boots_footwear) ; RED • Breathing Air Equipment (https://www.lncurtis.com/onlineshBice:$4,246.91 Quantity i 1 - breathing_air_equipment) EMS Equipment&Supplies (httpS://www.IncurtiS.COm/Onlineshus uov and tax exempt customers:please call(877)488-0469 to place your order. ems_equipment_supplies) Extrication (https://www.lncurtis.com/onlinePOduct description extrication) Eye& Ear Protection (https://www.lncurtis.com/online .. r eye_ear_protection) - ® The Eclipse is the first low-cost, ultra-small form factor, handheld thermal Flashlights, Handheld imager designed to help give"sight" to each firefighter inside a blaze. Lights&Scene Lighting Developed to provide Firefighters navigational and search/rescue (https://www.lncurtis.com/onlineebsMance, Eclipse gives departments the opportunity to equip more flashlights_handheld_lights_sceneutaFrtg)-s with thermal imaging technology. Foam&Equipment Gettingha thermal imager into the hands of every firefighter was just a (https://www.lncurtis.com/onlinevision a few years ago.Today, Bullard makes that vision a reality with the Foam_equlpm int) introduction of Eclipse. Gloves (https://www.lncurtis.com/onlineThemall design,quality images and affordable price make Eclipse a must gloves) for every firefighter.Check out the innovative design features of Eclipse: Haz-Mat Clothing, Detection&Response • Ultra small form factor (https://www.lncurtis.com/onlineshop-Super lightweight haz- • Large,easy-push On button mat_clothing_detection_response) • Easy,one-button operation City Clerk Use Only Finance Committee Approval Date t J/l 7/i C City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 153.04 plus est. shipping costs of $ N/A to pay for or purchase food and related items. This purchase or expenditure is being made because: WFR assisted Waterloo Community Playhouse with a fundraising event. WFR personnel purchased food and other items for the event. Vendor selected for this purchase: nBids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer n Sanitation Bonds n Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010-12-1412-1394 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 154.03 and the current available balance is $ 154.03 Respectf II bmitt-'v,, (Signature Dept/Headror Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010) . • , . 4.) tlqVoo. EMPLOYEE OWNED DOLLAR GENERAL STORE #10073 3815 UNIVERSITY AVE 2181 LOGAN AVE WATERLOO, IA 50701-5645 WATERLOO,IA (319) 226-5736 \CC�� ti 319-234-8627 CNTRY TIME 'LEMONADE E 2155 ` E-MAIL COMMENTS 043000044285-110 C (�, 1863director@hg-vee.com CNTRY TIME LEMONADE? E 2.55 1a`' facebook,com/LosanAvHV 093000049285-110 SUGAR FREE COCONUT E *1 .50 S 1 twitter: HaVeeLosanRv 077260096913-110 REGULAR PRICE 1 .65 SUGAR FREE PECAN DEL E *1,50 S August 30 2016 09:30 AM 077260096906-110 REGULAR PRICE 1 .65 Meat ORBIT WINTERMINT E 1 ,00 5 022000009888-110 --',i,4: FRESH PORK SHLDR BLA 9.42 F ORBIT SWEETMINT E 1 .00 S FRESH PORK SHLDR BLA 10.57 F 022000004833-110 M M PEANUT SINGLE E 0.85 S FRESH PORK SHLDR BLA 9.75 F 040000000327-110 FRESH PORK SHLDR BLA 9.69 F BELLE BRUSH-ROUND 2.00 S 430000285501-102 FRESH PORK SHLDR BLA 9.90 F TODAY AND ALWAYS SEL 2.00 S FRESH PORK SHLDR BLA 9.25 F 645416937665-140 1 FRESH PORK SHLDR BLA 9.26 F SUBTOTAL $14.95 Taxi $0,69 Variable Transaction -3.37 TOTAL_ SALE $15,64 Visa/Debit $15.64 1 67.31 @ 5.00% ************2747 SWIPED BALANCE DUE 63.97 RUTH# 63075010 REFERENCE# 30002027154 Cash $80.00 ITEMS 9 CHANGE $16.03 2016-09-10 19:10:28 10073 02 5222 xxxxxxx*rtx*xxxxxxx xxxxxxxxxxxxxxxxxxxxxrxx WIN A $500 HY-VEE GIFT CARD! I�I I1e�I I I I II II I I I I II1 Ii I I I111111 II III II 1I I I I I Hill 89098213112833 951 ,r_i9: ,, , 1615221038 Please visit www.Hy-VeeSurvey.com and key in the 16-digit code below lo take a brief survey and enter for your chance to win o $500 Hy-Vee t. MARTIN CROS. FOOD MARKET ` ►Sa171's --;.-'. & c. i. , CLU 13,6 OFFICE CASH CEDAR FALLS IA 50613 (319) 277-7641 CLUB MANAGER JASON FORD ( 319 ) 236 - 9933 09/10/16 11:35:33 TRANS# 6353867 09/10/16 11:05W OO5360E 06514A 008 1931 TAMARA MOORE NUMBER ITEM DESCRIPTION PRICE E936586 HAM BUNS F 2.4 H. 8 E _, 936506 HAM BUNS F 2.40 N 852669 CUP S WHITE 12 2.78 E 936586 HAM BUNS F 2.48 H 2 1.39 1 936586 HAM BUNS F 2.40 N. E 936506 HAM BUNS F 2.48 N - 855101 PLATE S 91nch 9.99 E 905858 BURRITO F 4.98 N 905309 SALAD MACARONI 39.98 E 379009 SALMON F 17.10 N E 324631 52 KALEROOM I 2.58 N 2 19.99 E 409751 ASIAN SAlADI 2.58 N E 311501 B/S BREAST F 9.81 N SUB TOTAL 52.75 E 37053 BAKED BEANSF 5.98-N TAX .88 E 37053 BAKED BEANSF 5.98 N E 37053 BAKED BEANSF y 598 N - ORDER TOTAL 53.63 14100 BLACK UELUE 15.98 T 14607 5 CT DEPOSI 0.05 N H 375316 SR ACETAMI 11.98 T AMOUNT TO CARD 53.63' 108276 CAP MUTE RU 19.71 T AMOUNT RETURNED 0 .00 . 14687 5 CT DEPOSE 0.05 H AL 118.04 TAX 1 7.000 % 3.34 THANK YOU TOTAL 121.38 DEBIT TEND 121.38 CHANGE DUE 0.00 IFI DEBIT PAY FROM PRIMARY 121.30 TOTAL PURCHASE ACCOUNT It **** **** **** 2747 S NETWORK ID. 0055 APPR CODE 790066 TERMINAL N SC050544 J 3 ` 6,3 Uisit sarrsclub.com to see your savings if ITEMS SOLD 19 TCN 0253 1079 3192 5760 3670 9 HIIHIiiJUIP !II 1IIII i l 11. L'''' ; � � _ Please complete our-NEW AND SHORTER SURVEY' 61 _J 22 1%9-.9i-1' ... about today's visit at: http://www.survey.samsclub.com IN RETURN FOR YOUR TIME YOU COULD WIN ONE OF FIVE$1,000 SAM'S CLUB SHOPPING CARDS Must be 18 or older and a legal resident of the 50 US or DC to enter. No purchase necessary. Visit www.entry.survey.samsclub.coni for Official Rules, the end date,and to enter without purchase. Survey must be taken within TWO weeks of today. Esta encuesta tambien se encuentra en esparol en la paginade Internet. H d P P Y }6 o H e 1 1 P c lc-___c_ I J 3.s 0 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 5,000.00 plus est. shipping costs of $ n/a to pay for or purchase (3) three recruit hiring physicals. This purchase or expenditure is being made because: Physicals are required for new hires. Vendor selected for this purchase: Allen Occupational Health Bids or written quotes were taken on this purchase, as follows: x Bids or quotes were not taken on this purchase because: We have a contract with Unity Point for our health physicals. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Road Use Tax Sewer n Sanitation Bonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010-12-1400-1314 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 14,500.00 / and •- current available balance is $ 13,824.44 V Resp •ctf /ubm; -d, 104 046 (Signature Dep Head or Designee) Date (Signature Finance Dept. Review) Date Sent over 101016. City Clerk Use Only Finance Committee 10 Approval Date //-7/Rb City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 3,903.51 plus est. shipping costs of $ 200.00 to pay for or purchase Front Suspension for Unit#308 This purchase or expenditure is being made because: Fire Department's small aerial truck Vendor selected for this purchase: Global Emergency Products Fl Bids or written quotes were taken on this purchase, as follows: Global Emergency Products Aurora, IL $4,103.51 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer n Sanitation nBonds n Federal/other grants n Other(specify) This expenditure is to be coded to the following budget line-item: 010-18-1405-1571 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ £5'S-cocl rS and the current available balance is Respectfully submitted, 44) kale Signa u e Dept. Hea or Designee) Da (Signatu}-e Finance Dept. Review) Date K:\shared goodies\forms\2016-October-Expenditure Pre-Authorization-Front Suspension#308-small aerial-Global Emergency-$4,103.51-010- 18-1405-1571.xlsx(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7,000.00 plus est. shipping costs of $ n/a to pay for or purchase Purchase and Installation of 25 HP VFD for Young Arena Ice System This purchase or expenditure is being made because: the current ice system VFD was damaged by a downtown power surge on 10/6/16 and needs to be replaced. Vendor selected for this purchase: All Temp Refrigeration, Cedar Rapids Iowa Bids or written quotes were taken on this purchase, as follows: fl Bids or quotes were not taken on this purchase because: All Temp Refrigeration is a Certified Vilter Ammonia Compressor Specialist. It's Staff has performed all maintenance work on the Young Arena ice system since 1994 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax n Sewer Sanitation x Bonds n Federal/other grants n Other(specify) This expenditure is to be coded to the following budget line-item: 414-37-4500-2117 or 415-37-4500-2117 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ O,iU O`J✓ o?(I,0o J and the current available balance is $ 4i Respectfully submitted, i" (Signature Dept. a or Designee) Date (Sig'nature Finance Dept. Review) Date K:\shared goodies\forms\2016 Ice System VFD Evap Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee / Approval Date `( 17/ City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,185.00 plus est. shipping costs of $ n/a to pay for or purchase Young Arena ammonia ice system annual preventative maintenance. Please note that additional funding may be needed for any worn or broken parts. This purchase or expenditure is being made because: The ice system prevenative maintenance program is completed each summer in preperation for the upcoming ice season. Vendor selected for this purchase: All Temp Refrigeration, Cedar Rapids Iowa Bids or written quotes were taken on this purchase, as follows: Fd Bids or quotes were not taken on this purchase because: All Temp Refrigeration is a Certified Vilter Ammonia Compressor Specialist. It's Staff has performed all maintenance work on the Young Arena ice system since 1994 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund n Road Use Tax n Sewer n Sanitation Bonds n Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4500-1388 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 10,000.00•`` and the current available balance is $ 9,550.00 -'/ Respectfully submitted, 'T ature Dept. F,#e.. or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2016 Ice System PM Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date -"/i2/(� City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Department to expend $ 1,872.50 plus est. shipping costs of $ to pay for or purchase Youth basketball shirts This purchase or expenditure is being made because: for participants in the 1st-6th grade basketball programs. Vendor selected for this purchase: Advantage Screen Print Waterloo IA X Bids or written quotes were taken on this purchase, as follows: Advantage Screen Print, Waterloo IA $1,872.50 Dickey's Printing, Waterloo IA $2,812.50 BSN Sports, Dallas TX $2,906.25 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Road Use Tax Sewer n Sanitation nBonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010 37 4200 1567 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 24,875.00 / and the current available balance is $ 11,769.00 sec I ubmitted, c —, --_,„V:r 7Z,) xi 721,6642,41,t4„,i (Signature Dept. designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Copy of Expenditure Pre-Authorization(2).xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date '';"r`: _ City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 31,849.00 plus est. shipping costs of $ 0.00 to pay for or purchase Annual software license enterprise agreement for the Police Department computers for Microsoft products:Professional, Windows Professional, and Core Cal License This purchase or expenditure is being made because: This is an annual license renewal of the Microsoft software products of the Waterloo Police Department computers Vendor selected for this purchase: Insight T7 Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Insight has the state of Iowa bid for Microsoft software. Insight is the only company that can bid the software package that the department needs for the enterprise agreement. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund Road Use Tax n Sewer n Sanitation T7 Bonds n Federal/other grants n Other(specify) This expenditure is to be coded to the following budget line-item: 415-11-1100-2106 ,4 L) 'I/k // f/oC „/o(, (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ go-3,,A(4)e3 /OO,u, cy--`- and the current available balance is $ 3, iq3 /ff DL spectfully su mi ed, ie loitot 16 7,,,),,,, • ,,,,,,,..,_,, ( ignature Dept! Head or : "!Ree)7.e\ 4 Dat (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010) City Clerk Use Only Finance Committee Approval Date q1'//(fl City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 10,080.00 plus est. shipping costs of $ 100.00 to pay for or purchase (2) two new Flash Back 3 Moblie Vision in Car camera systems This purchase or expenditure is being made because: to replace older unsupported Flashback 2 Mobile Vision in car camera systems Vendor selected for this purchase: L3 Mobile Vision Bids or written quotes were taken on this purchase, as follows: x Bids or quotes were not taken on this purchase because: L3 Mobile Vision is the vendor used by the Waterloo Police Department for its in car and body camera needs. This purchase will be an enhancement to our existing system. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax Sewer n Sanitation Bonds n Federal/other grants n Other(specify) This expenditure is to be coded to the following budget line-item: 414-11-1100-2127 & 415-11-1100-2127 (Fund - Department-Activity-Account Number) (Project Code) 1/1 in which the budgeted amount is $ c'()D taeoo and the current available balance is $ 1163 Uvo Respectfully submitted, 6,./ r' I(74 4 //1,c€A&yriA, /01/-/(a (Signature D pt. Head esignee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010) City Clerk Use Only Finance Committee Approval Date -"7(7�/(, City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 6.520.00 plus ext. shipping cost of $ 0.00 to pay for or purchase PLC Processor, Ethernet switch, and labor for modifing the existing Lagoon Blower PLC application This purchase or expenditure is being made because: PLC not able to have both blowers running at the same time, one blower at full speed not able to remove enough gas from lagoon cover, creating high cover pressures. Vendor selected for this purchase: EvoLogic Industrial Automation []Bids or written quotes were taken on this purchase, as follows raids or quotes were not taken on this purchase because: EvoLogic Industrial Automation is rep. for program changes and adjustments for lagoon blowers. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: []Road Use Tax: []Sewer: Sanitation: []Bonds: []Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line-item: 520-24-520-1378 (Fund - Department-Activity-Account Number) (Project Code) in which budgeted amount is $ 48,000.00 J and the current available balance is $ 39.017.66 '/ Respectfully submitted, (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date • ATI rc, , Estimate INDUSTRIAL AUTOM r 5900 Saratoga Plaza Phone# E-mail Date Estimate# Suite 5 Asbury, IA 52002 563-556-2144 jdeutsch@evologic.us 9/14/2016 2016-E104 Name/Address City of Waterloo,Waste Mana 3505 Easton Ave. Waterloo,Iowa 50702 Project 001-Lagoon Blower Program Item Description Qty Rate Total Labor-E.Programming Time and materials,not to exceed the amount listed. Add new 1 4,900.00 4,900.00 functionalities to the existing Lagoon Blower PLC application. This estimate is to modify the existing PLC application to allow simultaneous operation of both blowers in lead/lag fashion. New logic will automatically stage on the lag blower,when the flow and pressure are high,and will automatically stage off the lag blower,when the flow and pressure are low. New logic will incorporate automatic daily alternation and automatic switch over,when a VFD fault occurs. Blower speed commands will automatically adjust up or down during the staging process to prevent large spikes or dips in the flow and pressure. This estimate includes travel time and mileage for on-site commissioning. Terms and Conditions Subtotal $4,900.00 Pricing Estimate: Price is valid for 30-days.If hardware items are needed,shipping charges may apply. Sales Tax (7.0%) $0.00 Warranty: EvoLogic will guarantee all work and materials for a period of 12 months from the date of delivery. A detailed warranty statement is available upon request Total $4,900.00 b r L C��c ods Billing and Payment Terms: v Net 30 days INDUSTRIAL AUTOMMON Estimate 5900 Saratoga Plaza Suite 5 Phone# E-mail Date Estimate# Asbury, IA 52002 563-556-2144 jdeutsch@evologic.us 9/14/2016 2016-E106 Name/Address City of Waterloo,Waste Mana 3505 Easton Ave. Waterloo,Iowa 50702 Project 999-Materials Item Description Qty Rate Total 9.ptinit]L_New Materials-Production... 1747-L551... PLC processor. �I nications to 1 5,490.81 5,490.81 -- • - • • • • g an. modification to the PLC program. Option 2: Used Materials-Production... 1747-L551...PLC processor. Recently decommissioned by EvoLogic 1 1,500.00 1,500.00 .£ from a local paint line control panel. Owner upgraded to a larger processor with more memory,due to paint line expansion. Owner will provide a 30 day,not Dead on Arrival guarantee. Materials-Production... N-TRON:Industrial Ethernet Switch 1 120.00 120.00 Terms and Conditions Subtotal $7,110.81 Pricing Estimate. Price is valid for 30-days.If hardware items are needed,shipping charges may apply. Sales Tax (7.0%) Warranty: $0.00 EvoLogic will guarantee all work and materials for a period of 12 months from the date of delivery. A detailed warranty statement is available upon request Total $7,110.81 Billing and Payment Terms. Net 30 days City Clerk Use Only Finances Cnnamittee Approval Date 1 ( i/f(o City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 3.388.50 plus ext. shipping cost of $ 55.00 to pay for or purchase Replacement Zetron Model 1732 Core Module and accessories for Lagoon This purchase or expenditure is being made because: Current Lagoon Zetron not sending all communications to plant computer for lagoon monitoring. Vendor selected for this purchase: Radio Communications Co. Bids or written quotes were taken on this purchase, as follows X Bids or quotes were not taken on this purchase because: Radio Communications Co. is rep. for placement parts and repair of Zetron Equipment. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: X Sewer: Sanitation: Bonds: Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line-item: 520-14-570-1377 (Fund - Department-Activity-Account Number) (Project Code) in which budgeted amount is $ 6,000.00 and the current available balance is $ 4.086.07 " Respectfully submitted, 0(t. (! 2%16 4 - ."1,1 (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date ... _ _. , R. RCSYSTEMS ,7`" RUdtC) CommunicationsCommunicationsttonS Phone: 319 234--3311 Waterloo,IA. 50701 c..np„„y Fax: 319-233••82921657 Fells Avo Order Um. 800128-2929 Name Waterloo Waste Mangement PROPOSAL Attn. Steve County Address: 3505 Easton Ave. Replacement Model 1732 Zetron Controller Address:2 Account# city: Waterloo sr Iowa ZIP 50702 Tracking# 161006-11 Tracking Date: 10/6/2016 Phone. 291-4523 Fax Sales Order: S.O.Date: .«v: Invoice# �._ Invoice Date: ULSci-(li'I tuN UNI i l'Itict= I0IAL,PRIGL -1 I 1 901-9548 Zetron Model 1732 Core Module 2 1 950-9887 1,835.00 1,$35.00 Radio Interface(Not needed if replacing an existing unit 470 00 470 00 3 1 950-9883 Analog Input Module 590 00 4 2 950-9884 Digital I/O Module 590.00 s 1 D-1 435.00 870.00 RCS Govt discount of 10% e ___. _ -376.50 -376 50 7 . 8 Installation:Paul will work with Steve in installation on a 9 Time and Material Bases —_- 10 11 12 13 .. 14 15 16 17 1 Misc _ Li Notes or Special Instructions: o---^ Pa Total $3,388.50 L2 - L3 L4 Page Total $3,388.50 I INSTALLATION L5 — �— TOTAL SUB Le $3,388.50 L7 SALES TAX EXEMPT L8 SHIPPING 55.00 L TOTAL $3,443.50 Delivery: 1-2 Week(s),ARO. Terms: Net-30 — — _ Delivery is based on manufacturers estimates P.O Number: and is subject to change. Down PaymY P.O. Project: Service-Installations Disclaimer: RCSystems-Radio Communications Co.Inc.&MWSN,will assume NO Liability as a result of Equipment failure and/or loss of services. Ii Email: ictshop@water/oo-ia.org BY: Service Accepted by: E-Mail: Service-WI @rcsystems.com Name Date Visit our website:www.resystems.com PROPOSAL Valid for: 60 Days The FUTURE is with RCSystems- Serving Iowa for over 40 years Engineering,Sales,Service 11 Consulting L:\Proposalslalack Hawk\Waterloo\Watertoo Waste\2016 Proposals\new Zetron 1732 City Clerk Use Only Finance.Committee Approval Date to/ (7//In City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 3.985.00 plus ext. shipping cost of $ 200.00 to pay for or purchase Replacement Auma Electric Actuator Assembly for EQ Basin This purchase or expenditure is being made because: Current Auma electric actuator not operable. Vendor selected for this purchase: Qtech Automation, Inc. Bids or written quotes were taken on this purchase, as follows X Bids or quotes were not taken on this purchase because: Qtech Automation, Inc. is rep. for this replacement equipment. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: X Sewer: Sanitation: Bonds: Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line-item: 520-14-5200-1571 (Fund - Department-Activity-Account Number) (Project Code) in which budgeted amount is $ 350,000.00 V and the current available balance is $ 208.852.02 ✓' Respectfully submitted, Oci (l (p ‘Jib2 to'7,2-1 (Signature Dept. Head Or Designee) ` Date (Signature Finance Dept. Review) Date tjle.:h 4uhnrnalhn, . 3404 • Smith t ill,.Slrenl C:oum:J!Muffs, JA 51501 Qa0TRTNINM:2016-0920-cm b Automation Solutions WOTRTtaN RATE September 20,2016 for�Tiuucipal R IndJlstrial PNEPRREn IV:Mick Mikan71 Ph (712)366-1157 WWW.QtechAutomation.com Fax (712)322-6557 mn1ixan gtechautornatlon.con PROJECT NAME: Waterloo IA - WWEF QUOTEOTO:City of Waterloo TERNS: 100%Net 30 Days 3505 Easton Ave Fel:Factory Waterloo,IA 50702 EREE611TTERMS:Prepay&Add tt>ttffRY:4 Wecics Attn:Kent Quin Ph:319-291-4553 E-Mail:ict.shop@waterloo-ia org Item No. Quantity Description Net Ext. Each Nat ••- " I u• •r Controls Assembly 1 1 For use withexisting actuatorfrorr,Std •. Ng: , 000 $1.450 00 2 1 Auma Model SA10.2/IMCO2.1 Electric Actuator Assemblyr- Complete replacement for Auma SO 9612728 $3,985.00 $3,985.00 FrJa-g Z°°' 00 E Q 6as; (TERMS&CONDITIONS 1.Price does not include mechanical joint accessories,valve boxes,special coatings,special tagging,tee operating wrenches,flange gaskets,bolts, installation services,test certifications,field start up services,special crating,extended warranties or packaging for export-unless otherwise noted. 2.State and local use taxes are not included.Tax exempt certificates must be provided if the project is determined to be tax exempt. 3.This quotation/order is subject to the manufacturers'acceptance,standard warranty and terms and conditions(available upon request). 4.This repair quote is an estimate only.Should the need for additional parts and repairs be discovered after repair work has begun or during testing,this quote will be adjusted to reflect the cost of additional repairs.You will be notified prior to the repair being accomplished, 5.Qtech Automation will provide a Certificate of Insurance upon request but will not issue Additional Insured certificates.In addition we will not accept any terms that waive subrogation or include any non-contributory contract language. 6.Delivery quotes represent an estimate only,with all items quoted as"subject to prior sale". 7.Pricing will be held for 30 days. IMIDMONAL COMMENTS 1.Please reference quotation number 2016-0920-cm-b on all purchase orders&correspondence. 2.Purchase Orders resulting from this quotation shall be issued to"QTech Automation,Inc". 3.STARTUP SERVICES:If required,startup services will be billed by Qtech Automation at a rate of$125 per hour,including travel. 2016-0920-em-b.xts Page 1 of 1 City Clerk Use Only Finance Committee Approval Date V'i7/4) City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 3,234.00 plus ext. shipping cost of $ 200.00 to pay for or purchase Auma actuator transmitter and potentionmeter parts, replacement motor, and repair labor for Easton control valve actuator. This purchase or expenditure is being made because: Backup Easton control valve actuator when current actuator not operable. Vendor selected for this purchase: Qtech Automation Inc. Bids or written quotes were taken on this purchase, as follows 7-Bids or quotes were not taken on this purchase because: Qtech Automation Inc. is rep. for this equipment replacement parts and repair labor. Compared repair with new actuator, new actuator cost is $7,197.00 plus freight and repair was the lower cost. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: X Sewer: Sanitation: Bonds: Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line-item: 520-14-5200-1571 (Fund - Department-Activity-Account Number) (Project Code) in which budgeted amount is $ 350,000.00 V and the current available balance is $ 26$-852$2 X04. 4,67 02 ✓ Respectfully submitted, Vby�, °et (2- 12-04) 2/'{&e.k(Rc-, (4).u.4.2-Pu/z. (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date ,e��t 4-ssec4 o 'u AC / Kent/Kevin Auma SO#9612728 (SA10.1-54A w/Basic Compact) Motor Controls 1497UA27280401 Actuator SN 1497UD27280201 The actuator for your EQ basin does not run open. It will run closed but after a short time of running one of the primary fuses blows. I'm reading high resistance across the starter contacts and also irregular voltages off of the power supply secondary. There is also oil leakage around the manual handwheel planetary. The actuator was manufactured in 1996 and all of the components appear to be original. It wouldn't be cost effective to repair this unit so I have quoted the following options. See attached quote for pricing. 1) Replacement motor controls only Housing with starters-transformer-control board- push buttons/lights Mounts to the existing actuator housing 2) Complete replacement actuator and controls b �\\. Existing stem drive could be utilized or the new drive would need to wal e st: e machined to match the Auma SO#9612047 (SARMBFM14.5/3W) Motor Controls 0797UD20470201 Actuator 0897UA470501 The other unit we have here is the Easton control valve actuator which was replaced earlier this year. The rotor and rotor bearing pulls right out of the housing. If you have a motor shop to take it to it may be able to be repaired. Auma doesn't repair motors so I'm quoting a replacement. Also, the position feedback signal is unstable. Qty. 1 Motor P/N Z006.472 $1980.00 Net Each Type AD90-4/130(460/60/3) Qty. 1 Transmitter P/N Z015.909/01 $523.00 Net Each RWG/4-20mA Transmitter Qty. 1 Potentiometer P/N U001.254 $231.00 Net Each 5K/5K Ohm qir 4 Hours Labor @ $125.00/Hr. for Inspection/Repair/Testing: $500.00 _ -12. y(�.�,, ,f I Please let me know if you have any questions. '"'"1 I VG-1V.€' Thank you 7 / q we r„/ 412. 311•00 N\ Budget Amendment Descriptions for 10/17/2016 Finance Committee Meeting Agenda: 1. Approve the project budget for the Fire Department/Waterloo Community Playhouse project, funded with donations from the Playhouse in the total amount of$1,431, as submitted by the Fire department. 2. Approve the project budget for the FY16 Bureau of Justice Assistance grant, funded with a federal grant in the amount of$75,023, as submitted by the Police department. 3. Approve the project budget for the Bullet Proof Vests grant, funded with a federal grant in the amount of$18,097.50, as submitted by the Police department. 4. Approve the project budget amendment for the WhiteWater Design, funded with Waterloo Development Corporation gaming donations, in the amount of$176,756, to provide budget authority to spend grant funds authorized in a prior fiscal year, as submitted by Leisure Services. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. PROJECT BUDGET WORKSHEET -ALL PROJECTS PAGE ONE Project Name Waterloo Community Playhouse Project City Contract No. N/A To be assigned by the Finance Dept. Project Manager Chief Treloar Project No. 12GRT Project Budget Total $ 1,431.00 Subproject No. PLAY 1. How will this project be funded? A. Federal Grant Yes No x CFDA# % Paid by federal grant Grant Name Grant Agreement Number B. State Grant Yes No x % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding % Paid by City D. Other Entities Yes No x % Paid by other entity 100.00% Name Waterloo Community Playhouse Done None 2. Attach copies of any grant agreements that will fund the project(REQUIRED) x Yes No 3. Does the project include the purchase of right of way or other real property? E El If yes, will real property purchases be reimbursable under the grant? I l l ^ 1 If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non-participating expenses, such as: A. Stormwater permit fees x B. Publication, or printing costs n 0 C. Others, list x 5. Does this project cover any regular full-time salaries or benefits? CI El If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Waterloo Community Playhouse contacted Waterloo Fire Rescue (WFR) and indicaterd that they wanted to conduct a joint fundraising effort to commemorate the 15th anniversary of the attacks that occurred on September 11, 2001. It was decided that all proceeds from the show"The Guys"would be donated to WFR for the purchase of ice rescue(s) suit and related equipment. On September 11, 2016, WFR personnel prepared and served a meal after the performance. Page 2 must be attached and signed. K:\shared goodies\forms\Fund Raiser at Theater\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date / '7/r Project Name (from page one) Waterloo Community Playhouse Project Department No. project will be budgeted under 12 To be assigned by the Finance Dept. Activity No. project will be budgeted under 1412 Project No. 12GRT Subproject No. PLAY (Each column should only include amounts by fund) Fund: 010 Fund: Fund: Fund: REVENUES: Total 3000 Cash on Hand 3112 Local Option Sales Tax $ - 3350 Federal Grant - 3357 Shared Program - County - 3358 Shared Program - City - 3360 Shared Program - State - 3361 State Grant - 3365 State RISE Grant - 3368 EPA Grant - 3377 EDA Grant - 3720 Donations- Restricted 1,431.00 1,431 00 3750 Sale of Bonds TOTALS $ 1,431.00 $ - $ - $ - $ 1,431 00 EXPENDITURES: 2103 Engineering & Consulting $ 2125 Traffic Control Equipment - 2140 Land Acquisition - 2144 Land Improvements - 2146 Demolitions - 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers - 2163 Sanitary Sewers - 2164 Sidewalks - 2165 Streets & Roadways - 2199 Non-participating Misc - 1394 Restaurant/Food Service 153.04 153.04 1573 Safety Equipment 1,277.96 1,277.96 TOTALS $ 1,431.00 $ - $ - $ - $ 1,431.00 —1171, /62- (Signature (Signature Dept. ead) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Fund Raiser at Theater\Page 2(Constr Proj) (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date t o(1 7�j io Project Name(from page one) FY16 Bureau of Justice Assistance (JAG)2016-DJ-BX-0594 Department No. project will be budgeted under 11 fibgift' Activity No. project will be budgeted under 010 11 1150 010 11 1160 (Each column should only include amounts by fund) Fund: (1N 0 Fund: 01 D Fund: Fund: 1150 1160 Total REVENUES: 3000 Cash on Hand $ 3112 Local Option Sales Tax 3350 Federal Grant 45,013.80 30,009.20 75,023.00 3357 Shared Program -County 3358 Shared Program -City 3360 Shared Program -State 3361 State Grant - 3373 Fed Pass thru for Iowa 3111 Hotel Motel Tax - 3377 EDA Grant - 3720 Donations - Restricted 3370 School Share Liaison 3349 Byrne Grant-Tri Co - TOTALS $ 45,013.80 $ 30,009.20 $ - $ - $ 75,023.00 EXPENDITURES: 1111 Salaries- Regular $ 29,306.80 $ 29,306.80 1112 Salaries - Part Time 1121 FICA - 1122 IPERS - 1123 Disability - 1131 Health - 1114 Overtime 15,707.00 15,707.00 1130 Employee Benefits 1302 Outside Agencies 30,009.20 30,009.20 OTALS $ 45,013.80 $ 30,009.20 $ - $ - $ 75,023 00 . ' Gz( 6 fa -5- /G /0-7k-i6 (mature Dep . Head r'� � ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheetl5\JAG12 2nd pg (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name FY16 Bureau of Justice Assistance (JAG) City Contract No. To be assigned by the Finance Dept Project Manager Captain Frank Krogh Project No.. 11 G RT ,.. Project Budget Total $ 75,023.00 Subproject No. JAG12 1. How will this project be funded? A. Federal Grant Yes X No CFDA# 16.738 % Paid by federal grant 100.00% Grant Name FY16 Bureau of Justice Assistance (JAG) Grant Agreement Number 2016-DJ-Bx-0594 B. State Grant Yes No % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding % Paid by City D. Other Entities Yes No x % Paid by other entity Name Done None / 2. Attach copies of any grant agreements that will fund the project(REQUIRED) El E J K*) Yes No 3. Does the project include the purchase of right of way or other real property? El El If yes, will real property purchases be reimbursable under the grant? El El If yes, have you attached authorization to purchase real property to this document? E El 4. Will this project include any non-participating expenses, such as: A. Stormwater permit fees El El B. Publication, or printing costs El El C. Others, list ❑ El 5. Does this project cover any regular full-time salaries or benefits? El El 6. Include a brief description of the project in the space below: (REQUIRED) Funds allocated by the 2016 Justice Assistance Grant will be used in a joint effort by the City of Waterloo, City of Cedar Falls and Black Hawk County for law enforcement personnel costs for officers assigned to the Tri-County Drug Enforcement Task Force which is a multi-jurisdictional task force responsible for investigation of drug related crime. The funds will be used to supplement salary/benefits &overtime not funded through the Byrne Justice Assistance Grant. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheetl5\JAG11 (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee b /, Approval Date AL Project Name(from page one) Bullet Pr000f Vests Department No. project will be budgeted under 11 "cr ;e astern fbr evince Activity No. project will be budgeted under 1150 ProjeC � l . (Each column should only include amounts by fund) Fund: (if 1 U Fund: Fund: Fund: 1150 1160 Total REVENUES: BOND FUND 3000 Cash on Hand $ - 3112 Local Option Sales Tax - 3350 Federal Grant 18,097.50 18,097.50 36,195.00 3357 Shared Program -County - 3358 Shared Program -City - 3360 Shared Program -State - 3361 State Grant - 3373 Fed Pass thru for Iowa _ 3111 Hotel Motel Tax _ 3377 EDA Grant _ 3720 Donations - Restricted _ 3873 Reimburse for services Funded with property tax - 3370-School Share Liaison TOTALS $ 18,097.50 $ - $ - $ 18,097.50 $ 36,195.00 EXPENDITURES: 1111 Salaries - Regular $ - 1112 Salaries - Part Time _ 1121 FICA _ 1122 (PERS 1123 Disability - 1131 Health - 1130 Employee Benefits - 1303 Meeting/Workshops - 1114 Overtime 1579 Wearing Apparel 18,097.50 18,097.50 2128 Guns/Body Armor 18,097.50 18,097.50 TOTALS $ 18,097.50 $ - $ - $ 18,097.50 $ 36,195.00 f1.44•44.1P Q& T10//0//4 //tea /a-ft6G (Signature Dept. - -. 6te (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheetl4\VEST6 1st page (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Bullet Proof Vests City Contract No. To be assigned by,the Finance Dept. Project Manager Director Trelka Project No I1GRT Project Budget Total $ 36,195.00 Subproject No. VST7 1. How will this project be funded? A. Federal Grant Yes x No I I CFDA# 16.607 % Paid by federal grant 50.00% Grant Name Grant Agreement Number B. State Grant Yes No I X I % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding Bond Fund % Paid by City 50.00% D. Other Entities Yes I I No I I % Paid by other entity Name Done None 2. Attach copies of any grant agreements that will fund the project(REQUIRED) E Yes No 3. Does the project include the purchase of right of way or other real property? 111 If yes, will real property purchases be reimbursable under the grant? 0 0 If yes, have you attached authorization to purchase real property to this document? El 0 4. Will this project include any non-participating expenses, such as: A. Stormwater permit feesEl 0 B. Publication, or printing costs ❑ El C. Others, list ❑ 5. Does this project cover any regular full-time salaries or benefits? 6. Include a brief description of the project in the space below: (REQUIRED) The Waterloo Police Department will continue to use these funds to purchase bulletproof vests Page 2 must be attached and signed. K:\shared goodies\forms\project Budget Worksheetl4\VEST7 (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY Finance Committee approval required? YES NO / ° If so,date approved: �7 City of Waterloo Line-Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget amendment for FYE 2017 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE) Fund Dept Activity Acct# Acct Name Proj Code Amount bund Dept Activity Acct# Acct Name Proj Code Amount 426 37 4105 3720 Donations 37IMP WHWTR 32,430.00 426 37 4105 2103 Engineering 37IMP WHWTR 32,430.00 426 37 4105 3720 Donations 37IMP WHWTR 144,326.0U_ 4426 37 4105 2103 Engineering 37IMP WHWTR 144,326.00 TOTAL $176,756.00 TOTAL $176,756.00 This amendment is being requested because: an agreement for additional design services for the Whitewater Project was approved on 8-1-16 and hasn't been budgeted for FY17($32,430). In addition,the remaining balance left on the original contract($144,326)hasn't been budgeted in FY17(was originally budgeted to be spent in FY16). Prior Committee Actions(Dates): /0`//-/6 (Signature Dept. eac or P-sig nee) Date (Signature Finance Dept. Review) Date Date Posted(Finance Dept.) K:\users\shared goodies\forms\Budget Amendments_FY17(Apr 2003)