HomeMy WebLinkAbout09/19/2016 FINANCE COMMITTEE
September 19, 2016
5:10 PM
Harold E. Getty Council Chambers
Members
Chairperson Ron Welper
Vice Chairperson Bruce Jacobs
Tom Powers
Roll Call:
Approval of Agenda
Approval of Minutes
Minutes of September 12, 2016, as proposed.
NEW BUSINE.S
1. Pre-Autht rizations to Expend over$1,000.00
Building aintenance
Amount . .. Estimated S/H:$4,779.50
Expenditur-:Purchase and installation of window shades and blinds for the first
floor con&ence room at Five Sullivan Brothers Convention Center.
Central G-rage
Amount an. Estimated S/H:NTE$6,000.00
Expenditur-:(4) tires - Street Department Loader 194 A05.
Leisure S:rvices
Amount an. Estimated S/H:$1,500.00
Expenditure: (4) double row studded ice tires for Young Arena's 208 Zamboni.
Installation be done separately by a local vendor.
Leisure S:rvices
Amount an. Estimated S/H: $2,340.00
Expenditun:Annual subscription for the GoBoardPro building software.
Leisure S:rvices
Amount an. Estimated S/H:NTE$20,000
Expenditur:: 8' perimeter fence and privacy screen at Leisure Services.
Mayor's o ice
Amount an. Estimated S/H: $2,500.00
Expenditur::FY17 Cedar Valley Coalition Dues.
Sanitation
Amount ani Estimated S/H:NTE$25,000
Expenditur.: Crushed Rock/Road Stone.
Sewer Department
Amount and Estimated S/H: $4,049.25+ $200 S/H
Expenditure:Replacement parts for#2 TAS Transfer Pump.
Sewer Department
Amount and Estimated S/H: $2,700.00+ $250 S/H
Expenditure: Replacement Flap Gate for Black Hawk Creek Levee Gate F.
BUDGET LINE ITEMS TO BE AMENDED
2. Approve the project budget for the Meth Hotspots FY17 grant, funded with a federal
grant passed through from the State of Iowa in the total amount of$23,597, as
submitted by the Police Department.
3. Approve the project budget amendment for the Organized Crime Drug Enforcement
Task Force funded with additional federal funds in the amount of$2,500, as submitted
by the Police Department.
BILLS PAYMENT
4. September 19, 2016.
ADJOURNMENT
Suzy Schares, CMC
City Clerk/Human Resource Director
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 4,779.50 plus est. shipping costs of $ to pay for or purchase
of window shades/blinds including installation for the first floor conference
room at Five Sullivan Brothers Convention Center
This purchase or expenditure is being made because:
Existing blinds are beyond repair
Vendor selected for this purchase: Budget Blinds of Waterloo
n Bids or written quotes were taken on this purchase, as follows:
Budget Blinds - $ 4,779.50
Nelson Electric Co $ 8,657.78
Storey Kenworthy - $ 7,088.68
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund n Road Use Tax n Sewer n Sanitation
X I Bonds n Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
415-22-4900-2152
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ (P5t) ()bp
and the current available balance is $ 401 (
Respectfully submitted,
(SI1)1\11) Leir
nature f5e t. Head or Desi
p gne7/"\Y/11e) q44'.-1 (P
Date (Signature Finance D pt. Review) Date
K:\shared goodies\forms\Pre-Auth-5 Sull Bros-Budget Blinds.xls(Mar 2010)
City Clerk Use Only
Finance Committee
ct
Approval Date i i ck�1 ty
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ NTE 6,000.00 plus est. shipping costs of $ to pay for or purchase
4 - Tires - Street Department Loader 194 A05
This purchase or expenditure is being made because:
Replace tires on Loader
Vendor selected for this purchase: Bauer Built Tire
X Bids or written quotes were taken on this purchase, as follows:
Bauer Built Tire Waterloo, IA NTE $6,000.00
Goodyear Waterloo, IA $7,193.80
D & D Tire Jesup, IA $7,370.96
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X General Fund Road Use Tax Sewer Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1569
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ A6-1 CK%D
and the current available balance is $ /q9 Z '
J
Respectfully submitted, 414, / `/"
Signature Dept. Head • Designee) Date (Signature Fi ance Dept. Review) Date
K:\shared goodies\forms\2016-Se tember-Expenditure Pre-Authorization-4-Tires-Bauer Built Tire-St. Dept. Loader 194A05-NTE$6,000-010-
18-7955-1569.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date G\-Ack
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,500.00 plus est. shipping costs of $ included to pay for or purchase
(4) double row studded ice tires for Young Arena's 2008 Zamboni. Installation will be
done separate by a local vender.
This purchase or expenditure is being made because:
The tires and studs are nearing the end of their useful life and are in need of replacement
to keep driving conditions on ice at the safest level possible for staff.
Vendor selected for this purchase: Hawk Performance Specialities LLC, Woodville WI
n Bids or written quotes were taken on this purchase, as follows:
Hawk Performance Specialties LLC, Woodville, WI $1140.00
R & R Specialties, Somerset, WI--- $1423.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax n Sewer Sanitation
Bonds n Federal/other grants 5T1 I Other(specify) YAMI
This expenditure is to be coded to the following budget line-item:
010-37-4105-1382
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 223 OtV:7
and the current available balance is $ 72.2.370/3-- l/' O (2
Res•- tfully submitte•
- rrAt r P Oiroder
(Signature Di-4 0.2 ea. or Desig -e) Date (SignatureIfr'"nance Dept. Review) Date
K:\shared goodie• orms\2016 Zamboni Tires.xlsx(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date A t t1f io
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2,340.00 plus est. shipping costs of $ na to pay for or purchase
our annual subscription for the GoBoardPro building software
This purchase or expenditure is being made because:
we use this software to gather data for the building along with other uses.
Vendor selected for this purchase: Connect2Concepts, LLC (Kernersville, NC)
Bids or written quotes were taken on this purchase, as follows:
x Bids or quotes were not taken on this purchase because:
this is the company we currently have and offers this software.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
x General Fund Road Use Tax Sewer Sanitation
Bonds n Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4180) )5)O 315, OW
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 0.00 470"D Uv
and the current available balance is $ 8 1/6-i4 di
-espec . submitted,
—Z y
9/7/1//'‘' 4/7/ ,j,!Intik( gilk,
(Signature Dept. FI orsignee) Date (SigtheF nance Dept. Review) Date
K:\shared goodies\forms\GoBedProAnnualSubscription Pre Auth (2).xls(Mar 2010)
City Clerk Use Only
Finance Committee / /
Approval Date Ct t6l[I p
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ NTE $20,000 plus est. shipping costs of $ N/A to pay for or purchase
8' perimeter fence and privacy screen at leisure Services
L
This purchase or expenditure is being made because:
to secure property for the storage of equipment and supplies.
Vendor selected for this purchase: D&N Fence Co. Inc. Cedar Rapids Iowa
n Bids or written quotes were taken on this purchase, as follows:
D&N Fence Co. Inc., Cedar Rapids $18970.00
Miller Fence & Flag Co. Inc., Waterloo $22532.28
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund Road Use Tax n Sewer Sanitation
T7Bonds n Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
416-37-4410-2176
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 20,000.00
and the current available balance is $ 20,000.00
Respe submitted,
011111° :,
Ji1' dr 9446
(Signature Dept. `!- or Designee) Date ( t natu Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Authorization Shop Fencing 2016.xis(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date �`/
tC111 c,
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Mayor's Department to expend
$ 2,500.00 plus est. shipping costs of $ to pay for or purchase
FYE17 Cedar Valley Coalition Dues
This purchase or expenditure is being made because:
The Cedar Valley Coalition provides support for federal legislative services.
Vendor selected for this purchase:
nBids or written quotes were taken on this purchase, as follows:
nBids or quotes were not taken on this purchase because:
N/A
Prior Committee Acti ns (Dates):
Please check the folio ing box(es) as appropriate to describe the funding for this expense:
1 ^1 General Fund n Road Use Tax Sewer n Sanitation
nBonds n Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
010-01-8200-1391
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 11 000.00
and the current av ilable balance is `/
Respectfully submitted,
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Metro Coalition FYE16 Dues Pre auth.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ NTE 25,000 plus est. shipping costs of $ 0.00 to pay for or purchase
Crush Rock / Road Stone
This purchase or expenditure is being made because:
Provide adequate surface for citizen vehicle drop-off's and large trucks delivering curbside
yard-waste
Vendor selected for this purchase: BMC Aggregates
Bids or written quotes were taken on this purchase, as follows:
X Bids or quote were not taken on this purchase because:
Limited quarry vendors
0,•44,6 'VoTiF ate. 9-/3-/a
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax Sewer X Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
525-15-5400-2.1-a2 /(Q C
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 175,000.00 ."
and the current available balance is $ /IO ✓
Respectfully submitted,
?-'3 -/‘ ��c. c
K:\shared goodies\forms\Sanitation-Crush Rock-Compost Facility-Sep 2016.xls(Mar 2010)
City Clerk Use Only
'Finance Committee
Approval Date 1 t i /1p
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 4,049.25 plus ext. shipping cost of $ 200.00 to pay for or purchase
Replacement Parts for#2 TAS Transfer pump.
This purchase or expenditure is being made because:
Replacement parts from worn pump.
Vendor selected for this purchase:
Central States Ind. Supply Inc
Bids or written quotes were taken on this purchase, as follows
rx-Bids or quotes were not taken on this purchase because:
Central States Ind. Supply Inc. is rep. for replacement pump parts.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund: []Road Use Tax: ESewer: Sanitation:
Bonds: []Federal/other grants: nOther(specify):
This expenditure is to be coded to the following budget line-item:
570-14-5700-1571
(Fund - Department -Activity-Account Number) (Project Code)
in which budgeted amount is $ 350,000.00
and the current available balance is $ 26CQ, 3-6-5
Respectfully submitted,
(Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date
Central States Ind.Supply Inc. QUOTE
.,t..— 8720 So 137th Circle
OMAHA,NE 68138-6198
Central States Grou Order# 1 8124394-00
P Correspondence To: Jessica Hill Page# 1
Culni Stites Industrial Ripply•CPI Salm•Muller Sales (866)577-2565 UPC Vndr 000000
364-1581 x2421 Ship Point CE-Central States Group
319-364-1067-FAX Via _UPS Ground
jhill@csgmail.com Terms net 30 days
Bill 1 City of Waterloo/Water Pollut 1 Ship j City of Waterloo/Water Pollut D Quote 09/07/16
To !Water Pollution/Flood Control To Quote Only-Richard Olson A P/O 09/07/16
89716 3505 Easton Avenue j Water Pollution/Flood Control T Shipped
Waterloo,IA 50701 3505 Easton Avenue E Invoiced
;Waterloo,IA 50701 S Printed 09/07/16 18:03
IIIII'IIuIII,IIllnllnlllnlll —
Sales in!Jessica Hill j Sales out!HOUSE-CE/DA
F.O.B. Origin Taxable Placed by'Richard 0 customer Pio !Quote Only-Richard 0
Product UPC Quantity) Qty Unit Price Amount
Ln#,And Description Item# Ordered UM Price UM (Net)
1 PG0913 00000 1 each 627.00 each 627.00
4240111001 GERJNTSHL CS G-G2/3
**DIRECT ORDER**
2 PG113Q 00000 1 each 11.25 each 11.25
3207902156 ORG-JNTSHL 20 00 G*
**DIRECT ORDER**
31PG033D 00000 1 each 166.50 each 166.50
4240070001 HED RNG CS GO 22/036
**DIRECT ORDER**
4 PG020D 00000 1 each 447.75, each 447.75
42401 17001 GERJNTRET CS G-G213
** DIRECT ORDER**
5'PG0581 00000 1 each 246.00 each 246.00
4240065000 BRG LCK NUT 2 000 G*
**DIRECT ORDER**
6 BG0512 00000 1 each 562.50 each 562.50
4074001701 ADP PLT
**DIRECT ORDER**
7 PGI12Q 00000 1 each 6.00 each 6.00
3207902261 ORG-STAADP G-G2/3
**DIRECT ORDER**
8 PG018D 00000 1 each 1947.00 each 1947.00
4240115001 CVR ASY CS G-G2/3
9,PG0085 00000 1 each 35.251 each 35.25
4220015000 RET RNG 2000 G *
9 Lines Total
_ _ std
7Total 4049.25
79-5 % /-5, 1,e 754 Invoice Total 4049.25
THANK YOU FOR THE OPPORTUNITY TO QUOTE OUR PRODUCTS
Price and availability of product is subject to prior sales and changes in raw material costs.Final product specification approval and acceptance
is the responsibility of the buyer.Shipment of product must be within 30 days unless otherwise noted or authorized in advance.Special order of
non-stock items are subject to manufacturer's handling and shipping charges.
NOTE: Reduction of Lead in Drinking Water Act takes effect January 4, 2014
Lead Free valves must be used in all potable water applications.
Our lead free valves will have LF or Lead Free in the descriptions.
Page 1 of 1 Customer Copy
City Clerk Use Only
Finance Committee
Approval Date i 1
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 2.700.00 plus ext. shipping cost of $ 250.00 to pay for or purchase
Replacement Flap Gate for Black Hawk Creek Levee gate F
This purchase or expenditure is being made because:
Missing flap gate.
Vendor selected for this purchase:
Utility Equipment
Bids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Utility Equipment is rep. for replacement flap gate.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑General Fund: Road Use Tax: nSewer: Sanitation:
nBonds: Federal/other grants: []Other(Specify):
This expenditure is to be coded to the following budget line-item:
6'2.1 /-1 631° i,S'zj
(Fund - Department -Activity-Account Number)
(Project Code) �,„{0 ko��
in which budgeted amount is $ 279 ,.27ob Avv
v
and the current available balance is $ 2,050.Q0 (97Ob
Respectfully submitted,
20(c 6),i f4-34
(Signature Dept. Head Or Designee) 'Date (Signature Finance Dept. Review) Date
F-25 MEDIUM DUTY
DRAINAGE GATE
• CAST IRON CONSTRUCTION
• AUTOMATIC OPERATION
• FULLY ADJUSTABLE HINGE LINKS 4
• 25 FOOT SEATING HEAD MAXIMUM
The Waterman Model F-25 Drainage Gate features a
high strength, fully adjustable linkage, providing for
sensitive adjustment,of the flap cover after installation.
The design of this gate prevents jamming and assures
proper seating through the use of built-in safety stops
and a 2'2' to 5' seating angle.
Flatback and Spigotl ack models are available.
A choice of seat facings is available and includes
machined or ground iron, bronze or neoprene cover Model F-25f-Flatback
gasket which is available with either iron or bronze Model F-25sb-Spigotback
mating frame seats.
The use of the Waterman neoprene cover seal pro-
vides a long life tight seal,which can be easily renewed.
The heavy seal also provides a moderate cushioning of
shock loads where some slamming may occur.
This model is not recommended for pump discharges
where violent slamming can occur.
• Cast Iron Frame and Cover
• High Strength Ductile Iron or Steel Links PARTS UST
• Stainless Steel Studs, Bolts and Pins, Standard. ms, ,a,• CtA
Brass or Monel, Optional.
• Bronze Bushings, Standard. Permanently Lubricated 2 COVER
Bronze or Teflon, Optional. 3 PIVOT LUG 2
• Minimum 22' Seating Angle. 24" Diameter and over. 2
• Minimum 5'Seating Angle. 21"Diameter and smaller. 5 ;RC 4
• Optional 25 lb. and 125 lb. ANSI Flange Drilling.
6 12
CAST IRON SEAT - Standard. Used for moderate ' HINGE PN
4
conditions where costs must be minimized. 6 8 4
Q 9 1/V14ER
BRASS SEAT Optional. Used for corrosive conditions O 10 SPRNG PN 8
where long service is important. - `1"111- „ SET SCREW 2
NEOPRENE SEAT (with iron or bronze) - Optional. 12 WA NUT 2
Replaceable in flap cover. Cushions "slam" on closing
and provides tighter,seal. I,41 6
d � • ei
Q ,
y/pc10
.l
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.rma
Industries
3( wk c L Cfcc , f
Budget Amendment Descriptions for 9/19/2016 Finance Committee Meeting Agenda:
1. Approve the project budget for the Meth Hotspots FY17 grant, funded with a federal grant
passed through from the State of Iowa in the total amount of$23,597, as submitted by the
Police department.
2. Approve the project budget amendment for the Organized Crime Drug Enforcement Task Force
funded with additional federal funds in the amount of$2,500, as submitted by the Police
department.
Please use this for project budget descritions on Finance agenda. Do not need to include this cover
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