HomeMy WebLinkAbout09/06/2016 FINANCE COMMITTEE
September 6, 2016
5:10 PM
Harold E. Getty Council Chambers
Members
Chairperson Ron Welper
Vice Chairperson Bruce Jacobs
Tom Powers
Roll Call:
Approval of Agenda
Approval of Minutes
Minutes of August 22, 2016, as proposed.
NEW BUSINESS
TRAVEL REQUESTS
1. Keith Kaspari, Director of Aviation
Class/Meeting:Meet with Officials at American Airlines at their Corporate Offices
Destination:Dallas, TX
Dates: October 5-6, 2016 Amount not to exceed: $850.00 (est.)
2. Pat Morrissey, Council Member
Class/Meeting: 2016 Iowa League of Cities Annual Conference
Destination:Des Moines, IA
Dates: September 14-16, Amount not to exceed: $255.00
2016
3. Sgt. Hoelscher and P.O. Bram
Class/Meeting: Chemistry of Explosives, Pyrotechnics, Hazardous Materials and
Ordinance Identification
Destination: Stillwater, OK
Dates: October 9-14, 2016 Amount not to exceed: $546.00
4. Matt Chesmore, Rehabilitation Specialist
Class/Meeting: IAHO Fall Conference Certification/Recertification
Destination: Cedar Falls, IA
Dates: October 5-7, 2016 Amount not to exceed: $250.00
5. Mark Boesen, Rehabilitation Specialist
Class/Meeting:IAHO Fall Conference Certification/Recertification
Destination: Cedar Falls, IA
Dates: October 5-7, 2016 Amount not to exceed: $250.00
6. Jon Martin, Rehabilitation Specialist
Class/Meeting: IAHO Fall Conference Certification/Recertification
Destination: Cedar Falls, IA
r
Dates:October 5-7, 2016 Amount not to exceed:$250.00
7. Mayor Quentin Hart
Class/Meeting:Meet with American Airline Officials
Destination:Dallas, TX
Dates: October 5-6, 2016 Amount not to exceed: $850.00
8. Eric Thorson, City Engineer
Class/Meeting:American Public Works Association Iowa Chapter Fall Conference
Destination:Council Bluffs, IA
Dates: September 28-30, Amount not to exceed:$450.00
2016
9. Two Fire Fighters
Class/Meeting:Pick up fire truck in Wisconsin
Destination:Weyauwega, WI
Dates: September 6 or 7, Amount not to exceed: $300.00
2016
10. Refund request for property located at 18 Silver Lake Drive for sewer fees billed in
error totaling $1,240.11.
11. Refund request for property located at 4514 Hammond Avenue for sewer fees billed in
error totaling$6,458.09.
12. Pre-Authorizations to Expend over$1,000.00
Building Maintenance
Amount and Estimated S/H: $21,750.00
Expenditure:Purchase of 250 light fixtures for 2nd floor of Waterloo Public
Library.
Building Maintenance
Amount and Estimated S/H:$6,950.00
Expenditure:Removal of displaced pieces of stone, clean existing mortar and
reset at top of SW corner of Library Building.
Building Maintenance
Amount and Estimated S/H: $2,900.00
Expenditure:Repair of bird netting at Five Sullivan Brothers Convention Center.
Central Garage
Amount and Estimated S/H: $6,334.68 + $225 S/H
Expenditure:Engine Turbo and EGR Cooler Replacement-Truck 151102.
Central Garage
Amount and Estimated S/H: $2,900.00
Expenditure:Annual fire pump certification testing.
Central Garage
Amount and Estimated S/H:$1,590.00
Expenditure:Annual aerial and ground ladder safety inspection-Fire Dept.
Engineering
Amount and Estimated S/H: $1,601.00
Expenditure:Carte-Lite Mobile License subscription renewal and Carte-Lite
Mobile connect subscription renewaL
Fire Department
Amount and Estimated S/H:NTE$20,000.00
Expenditure:Residential Lock Boxes.
Leisure Services
Amount and Estimated S/H: $4,092.50
Expenditure:Grass seed for Lincoln Park and other downtown areas.
Leisure Services
Amount and Estimated S/H: $5,924.00
Expenditure: Grass seed for golf courses.
Leisure Services
Amount and Estimated S/H:$1,500.00
Expenditure:Long sleeve program tee shirts for our pre-school through 6th grade
flag football program.
Leisure Services
Amount and Estimated S/H:$4,037.50
Expenditure: Tee shirts for participants in the Mayor's Fun Run.
Leisure Services
Amount and Estimated S/H: $2,597.00
Expenditure:Advertising of the three municipal golf courses, Gates, Warren
Memorial and South Hills.
Leisure Services
Amount and Estimated S/H: $1,387.00
Expenditure:Pitching mound clay and field drying agent and chalk.
Mayor Quentin Hart
Amount and Estimated S/H: $2,634.00
Expenditure:U.S. Conference of Mayors yearly membership dues (reduced by
half).
Mayor Quentin Hart
Amount and Estimated S/H:$155.88
Expenditure:Mayor& Council Strategic Planning Meeting
Police
Amount and Estimated S/H:$2,500.00
Expenditure:Expense to bring a consultant to Waterloo to meet with Officers and
members of the community to develop a program to improve relationships.
Sanitation
Amount and Estimated S/H:$3,620.00
Expenditure:Installation of double gate at proposed compost facility.
Sanitation
Amount and Estimated S/H: $7,800.00
Expenditure:Rental of 750K dozer.
Sewer Department
Amount and Estimated S/H: $5,204.00+ $100 S/H
Expenditure:Replacement Impeller and pump parts for Cattle Congress Lift
Station Pump #2.
Sewer Department
Amount and Estimated S/H: $6,220.00
Expenditure:Replacement Hotsy for Shop truck wash.
Street Department
Amount and Estimated S/H: $2,406.55
Expenditure: Stainless salt rig support fabrication.
Traffic Operations
Amount and Estimated S/H: $3,160.00
Expenditure:PTV Vistro Software with 1st year maintenance with a bundle
discount of 20% ($3,950.00).
Traffic Operations
Amount and Estimated S/H: $1,616.25
Expenditure:(1)Roll of 30" x 50 Yds 3M-4081 DG Yellow/Green Fluorescent
Sheeting.
BUDGET LINE ITEMS TO BE AMENDED
13. Approve the project budget for the FY16 Ridgeway Towers Capital Funds grant in
the amount of$47,075, funded with a federal grant, as submitted by the Housing
Authority.
14. Approve the project budget amendment for the Golf Improvement Fund to use cash
received in prior years to purchase grass seed for the golf courses, as submitted by
Leisure Services.
BILLS PAYMENT
15. September 6, 2016
ADJOURNMENT
Suzy Schares, CMC
City Clerk/Human Resource Director
FINANCE DEPT. STAFF ONLY
LINE ITEM USED OM /� /44-40 / ---33
TRAVEL REQUEST FY, %;p I BUDGETED v?KCi,o6
CITY OF WATERLOO EXPENDED YTD z. /77
THIS REQUEST 6 -r---
LEFT
LEFT AFTER THIS
REQUEST A i52� 3
DATE 2- ,3 L-/e0
Original-Clerk/Finance Copy- Department
NAME(S) AND POSITION(S): DATE:
2 Fire Fighters August 31, 2016
NAME OF CLASS/MEETING: DESTINATION: Weyauwega,WSC
Pick up fire truck in Wisconsin
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
September 6th or 7th September 6th or 7th
PURPOSE OF TRAVEL/TRAINING:
Pick up fire truck that is at factory for body repairs and other warranty work.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 010-12-1400-1533
LODGING TAXI X efbarNT REIMBURSABLE
MEALS PARKING YES NO -ryt YLL
REGISTRATION AIRFARE REQUIRED CERTIFICATION
300.00 MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 300.00 TOTAL: $ 150.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
irCITY OF WATERL•,•
DEPARTMENT HEAD MAYOR
g-4- 31-- ( (7 / ((., /74,
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
FINANCE DEPT. STAFF ONLY
LINE ITEM USED &(0, 07 7 . /3c/(,
TRAVEL REQUEST FY. ` `BUDGETED JYroO "-
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST '{5 o
LEFT AFTER THIS _
REQUEST �SG�
DATE
Original-Clerk/Finance Copy- Department
NAME(S) AND POSITION(S): DATE:
Eric Thorson, City Engineer August 30, 2016
NAME OF CLASS/MEETING: DESTINATION: Council Bluffs, IA
American Public Works Association Iowa Chapter Fall
Conference DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
September 28, 2016 September 30, 2016 September 28-30, 2016
PURPOSE OF TRAVEL/TRAINING:
To attend the American Public Works Association Iowa Chapter Fall Conference
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: A66 07 "m30 /
240.00 LODGING TAXI X GRANT REIMBURSABLE
35.00 MEALS PARKING YES NO
175.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 450.00 TOTAL: $ 450.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF •T.
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August 30, 2016
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DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
2016 APWA Fall Conference - Confirmation l Online Registration by Cvent Page 1 of 1
2016 APWA Fall Conference
General Options
Name:
Eric Thorson
Email:
er-ic.thorson@waterloo-ia.org
Title:
City Engineer
Address:
715 Mulberry St
Waterloo,Iowa 50703-5714
Confirmation Number:
MWNPNZZYYTG (needed to modify your registration)
Event Title:
2016 APWA Fall Conference
Location:
Hilton Garden Inn
2702 Mid America Dr.
Council Bluffs,Iowa 51501
USA
Phone:
1-712-309-9000
Date:
09/28/2016
Time:
1:00 PM
Current Registration Details
Eric Thorson
Agenda Items
Registration Item •--------•_.--�_...—__—_....__.�.-- _
Cost
APWA Fall Conference induding Welcome Reception&Awards $175.00
Banquet
Sessions
Date and Time Session Cost
09/29/2016 APWA Fall Conference
•
Order Summaries
Order
Date Type Invoice# Amt Ordered Amt Paid Amt Due
08/12/2016 10:15 AM CT offline order FC16-082016-0783-0725 $175.00 $0.00 $175.00
Total:
$175.00 $0.00 $175.00
Payment Details
https://www.event.com/events/Registrations/MyRegistration.aspx?i=c7fl dde3-6779-40b9-... 8/12/2016
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Wednesday, September 28, 2016
1:30 PM Golf Outing-Tee Times Start Dodge Riverside Golf Course
location• 7 Hurrahs Rlvd
6:00 PM Welcome Reception &Golf Awards Caddy's Club House
location• 2 Harrahs Rlvd
IThursday, September 29, 2016
7:30-8:45 AM Executive Committee Meeting
Registration-Continental Breakfast
9:00-9:15 AM Welcome Dave McDermott,Iowa Chapter President
Mayor Matt Walsh
Moderator(Morning):
9:15- 10:15 AM Wind Generator MidAmerican Energy
10:15- 10:30 AM Morning Break
10:30- 11:15 AM Interstate Project HDR
11:15 11:30 AM APWA National Update Scott Grayson, Executive Director of APWA
Chuck Williams,Region-6 Director
11:30-12:00 PM SUDAS & LTAP Update Paul Wiegand(SUDAS), Keith Knapp(LTAP)
12:00- 1:00 PM Lunch-Chapter Business Meeting& Election of Officers
Moderator(Afternoon):
1:00- 1:45 PM W. Broadway Rehab Matt Cox, Council Bluffs City Engineer
1:45-2:30 PM Playland Development Jay Noodle,Noodle Companies
2:30-2:45 PM Afternoon Break-Annual Business Meeting
Manawa Sanitary Vac and Matt Cox, Council Bluffs City Engineer
2:45-3:30 PM and Pervious Asphalt
3:30-4:15 PM Council Bluffs Asset Managment Pat Miller, CB Operations Director
Tanner Eddy, Central Stores Manager
5:00- 8:30 PM Hospitality Hour and Awards Banquet Eric Cowles(Civil Engineer,Ames)Awards
Friday, September 30, 2016
Moderator:
7:30-8:00 AM Continental Breakfast
8:00-9:00 AM Concrete Paving Association Update John Cunningham(Iowa Concrete Paving)
9:00-9:30 AM Asphalt Paving Association Update Bill Rosener(Iowa Asphalt Paving)
9:30- 10:00 AM Iowa Department of Transportation Update John Dostart
10:00-10:15 AM Morning Break
10:15- 11:00 AM PC11 Jeff Boudreaux
Draft 07 28 16
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Eric Thorson eric.thorson@waterloo-ia.org
City of Waterloo
715 Mulberry St
Waterloo, IA 50703-5714
Order: GDN2JYF7NMM Invoice: FC16-082016-0783-0725 Order Date: 12-Aug-2016 10:15 A
C
APWA Fall Conference including Welcome Reception & $175.00 1 $175.(
Awards Banquet
Order Total $175.(
Amount Ordered Amount Paid Balance Due
$175.00 $0.00 $175.00
If paying by check, please make check payable to:
APWA Iowa Chapter, and mail to:
City of Council Bluffs Public Works
1001 10th Avenue
Council Bluffs, IA 51501
FINANCE DEPT. STAFF ONLY
LINE ITEM USED C)/O;l 9` 1700 i q
TRAVEL REQUEST FyZ_LL BUDGETED 2-
CITY OF WATERLOO EXPENDED YTD 5,5V
THIS REQUEST 35D
LEFT AFTER THIS
REQUEST 33o6
DATE 4t) '3/-/6
Original-Clerk/Finance Copy- Department
NAME(S) AND POSITION(S): DATE:
Quentin Hart, Mayor August 29, 2016
NAME OF CLASS / MEETING: DESTINATION: Dallas, TX
Meet with American Airline officials DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
10/5/16 10/10/16 10/6/16
PURPOSE OF TRAVEL/TRAINING:
Meet with American Airlines officials. vZL 7/170 s a 7/— R601/4-24/46 04 i S 6
? so4.U-t- WA-714)4 '11,6,». -
WILL
T1e�.WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
x AIRFARE DEPARTING FROM: Waterloo, Iowa
ESTIMATE OF COST: 2' '7742c'
BUDGET LINE ITEM: 010-01-B4499-1345
200.00 LODGING 50.00 TAXI GRANT REIMBURSABLE
75.00 MEALS PARKING YES NO
REGISTRATION 500.00 AIRFARE REQUIRED CERTIFICATION
MILEAGE/FUEL 25.00 MISC/TOLLS YES NO
TOTAL FOR ALL: $ 850.00 TOTAL: $ PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
'—DEPARTMENT HEAD �1 —
MAYOR
Ct its /
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 3:2 b 8:�0 /3'/40,
TRAVEL REQUEST FY __= `BUDGETED 1,0oy�
CITY OF WATERLOO EXPENDED YTD /p(a'j
THIS REQUEST
LEFT AFTER THIS
REQUEST 48x2 S
DATE 7iyw
Original-Clerk/Finance Copy-Department
NAME(S) AND POSITION(S): DATE:
Mark Boesen 08/30/2016
NAME OF CLASS/ MEETING: DESTINATION: Hawkeye Community Education
IAHO Fall Conference Certification/Recertification Center-Cedar Falls, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
October 5-7,2016
PURPOSE OF TRAVEL/TRAINING:
Required Recertification
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
LODGING TAXI soot 00o/ GRANT REIMBURSABLE
MEALS PARKING YES NO
250.00 REGISTRATION AIRFARE REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
00
TOTAL FOR ALL: $ 250.00 TOTAL: $ PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
",4-7(7/1-/ I , 147.4.L
DEPARTMENT HEAD MAYOR
08/30/2016 61 / (/ 0
R' cared Goodies\Forms\Travel Request Form January 2010 DATE
IAHO
Waterloo Community Development `
Attn: Mark Boesen
620 Mulberry t StreeMark Boesen
Waterloo,IA 50tre03
e Community Development
620 Mulberry St.
Waterloo,IA 50703
IAHO FALL CONFERENCE
CERTIFICATION& RECERTIFICATION
October,5, 6 &,7,-2016
THE DETAILS:
Reservations should be made with Tracy Schmidt,Ifawkeye Community College Center for.Community
Services,5330 Nordic Dr,Cedar Falls,IA 50613,or call Tracy at 319-296-4005.
° Pre-registration is required and all registrations must be accompanied by a check or money order.
Send to address above with name,social security number,organization and phone.,
II All classes will be held at Hawkeye Community College Business&Community Education Center,
5330 Nordic Dr.,Cedar Falls,IA 50613
If you are not a member,please join our association. Contact Mark Boesen at Waterloo
Community Development,620 Mulberry Street,Waterloo,IA 50703 or.call 319-291-4429 for
In. The IAHO website address is: www.iaho.org
'rry`
COURSES:
Structural Module October 5,2016
Structural Module(cont) 8:30 am—4:00 pm
October 6,2016 8:30 am—4:30 pm
Structural Module(cont)' October 7,2015 8:30 am—12 pm
COST FOR CONFERENCE:
Structural Module LS�ca
$250
: . • Meu •• s
Certification&Re-certification
CEU's awarded _-
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E-mail Address: ,y�ark 6,,e„„
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LINE ITEM USED {:jcti..g ..---55"--c.) /3C/c,
TRAVEL REQUESTFY,-, <'BUDGETED 7000)'"
CITY OF WATERLOO EXPENDED YTD 67 7
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LEFT AFTER THIS g'L
REQUEST . 2
DATE 7M-I 5 ?6(—/b'
Original-Clerk/Finance Copy- Department
NAME(S) AND POSITION(S): DATE:
Matt Chesmore 08/30/2016
`r �, a A°
NAME OF CLASS/ MEETING: DESTINATION: Hawkeye Community Education
IAHO Fall Conference Certification/Recertification Center-Cedar Falls, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
October 5-7,2016
PURPOSE OF TRAVEL/TRAINING:
Required Recertification
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 2V 3Z -5-013-134
LODGING TAXI 6 to Nil Cool GRANT REIMBURSABLE
MEALS PARKING YES NO
250.00 REGISTRATION AIRFARE A REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
0
TOTAL FOR ALL: $ 250.00 TOTAL: $ 6 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO/4214
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08/30/2016 /(, (I
IMcgkared Goodies\Forms\Travel Request Form January 2010 DATE
IAHO
Taterloo Community Developme ;.
ttn: Mark Boesen � .
l0 Mulberry Street Matt Chesmore
-aterloo,'IA 50703 Community Development
620 Mulberry St.
Waterloo,IA 50703
IAHO FALL CONFERENCE
CERTIFICATION & RECERTIFICATION
October 5, 6 & 7,2016
RE DETAILS:
;nervations should be made with Tracy Schmidt,Ilawkeye Community College Center for Community
rvices,5330 Nordic Dr,Cedar Falls,IA 50613,or call Tracy at 319-296-4005.
'e-registration is required and all registrations must be accompanied by a check or money order.
rid to address above with name,social security number,organization and phone.
I classes will be held at Hawkeye Community College Business&Community Education Center,
30 Nordic Dr.,Cedar,Falls,IA 50613
If you are not a member,please join our association. Contact Mark Boesen at Waterloo
Community Development,620 Mulberry Street,Waterloo,IA 50703 or call 319-291-4429 for
infra' The IAHO website address is: www.iaho.org
91C lira 011]C • F e d a• =may a�
October 5,2016 8:30 am 4:00 pm ,.
uctural Module(cont) October 6,2016 8:30 am-4:30 pm
uctural Module(cont)
October 7.2015 8:30 am- 12 pm
)ST FOR CONFERENCE:
uctural Module $250.00-IAHO Members
rtification&Re-certification S300.00-Non-Members
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THIS REQUEST d
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DATE
Original-Clerk/Finance Copy- Department
NAME(S) AND POSITION(S): DATE:
Jon Martin 08/30/2016
nit) it.kai
NAME OF CLASS/ ME kNG: DESTINATION: Hawkeye Community Education
IAHO Fall Conference Certification/Recertification Center-Cedar Falls, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
October 5-7,2016
PURPOSE OF TRAVEL/TRAINING:
Required Recertification
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: ''.. 32. 5?J /30
LODGING TAXI 6G Nit 000! GRANT REIMBURSABLE
MEALS PARKING YES NO
250.00 REGISTRATION AIRFARE _ REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
civ
TOTAL FOR ALL: $ 250.00 TOTAL: $ Q PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
,/ (4 / ,l
DEPARTMENT HEAD / MAYOR
Cao /
08/30/2016 , //
`
Wkared Goodies\Forms\Travel Request Form January 2010 DATE
IIIP IAHO
Waterloo Community Development
Attn: Mark Boesen ",
620 Mulberry Street- Jon Martin
Waterloo,IA 50703 1 Community Development
620 Mulberry St
Waterloo,IA 50703
IAHO FALL CONFERENCE
CERTIFICATION & RECERTIFICATION
October 5, 6 &72016
THE DETAILS:
Reservations should be made with Tracy Schmidt,Ilawkeye Community College Center for Community
Services,5330 Nordic Dr,Cedar Falls.IA 50613,or call Tracy at 319-296-4005.
Pre-registration is required and all registrations must be accompanied by a check or money order.
Send to address above with name;social security number,organization and phone.
All classes will be held at Hawkeye Community College Business&Community Education Center,
5330 Nordic Dr.,Cedar Falls,IA 50613
If you are not a member,please join our association. Contact Mark Boesen at Waterloo
Community Development,620 Mulberry Street,Waterloo,IA 50703 or call 319-291-4429 for
i'- ''in The IAHO website address is: www.iaho org �'
COURSES:
Structural Module October 5,2016` 8:30 am-4:00 pm
is Structural Module(cont)
October 6,2016 � 8:30 am—4:30 pm
t-Structural Module(cont) October 7,2015 8:30 am-12 pm
COST FOR CONFERENCE:
Structural Module $250.00-IAHO Members
Certification&Re-certification 5300.00—Non-Members
CEU's awarded
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FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY_2017_ BUDGETED .94f 000
CITY OF WATERLOO EXPENDED YTD ;46)/t,--
THIS
U/=iTHIS REQUEST a-
LEFT AFTER THIS
REQUEST 3
DATE -27,2,4)
Original-Clerk/Finance Copy-Department
NAME(S) AND POSITION(S): DATE
Sgt. Hoelscher P.O. Bram August 22nd, 2016
NAME OF CLASS/ MEETING: DESTINATION Stillwater, Oklahoma
Chemistry of Explosives Pyrotechnics Hazardous Materials DEPARTURE POINT
and Ordinance Identification IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
October 9th, 2016 October 14th, 2016 October 10th thru 14th, 2016
PURPOSE OF TRAVEL:
Lt. McClelland is requesting authorization for Sgt. Hoelscher and P.O. Bram to attend Chemistry of Explosives
Pyrotechnics, Hazardous Materials and Ordinance Identification class in Stillwater, Oklahoma on October 9th thru 14th,
2016, The topics covered in this class are highly important to the Bombs squads overall mission of identifying correctly
and disposing of hazardous explosive substances. This course also fulfills their requirement as an FBI accredited bomb
unit to attend 40 hours of additional training each year. Lodging, registration and travel from Des Moines is being paid for
by the Iowa WMD Task Force grant. The only cost to the city is the per diem for each officer and a vehicle to drive to Des
Moines. A city vehicle will be needed for this training.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
$.00 LODGING .00 Rental car x GRANT REIMBURSABLE
$496.00 MEALS .00 Parking YES NO
$.00 REGISTRATION .00 AIRFARE x REQUIRED CERTIFICATION
$50.00 MILEAGE/FUEL .00 Baggage fee YES NO
TOTAL FOR ALL: $ 546.00 TOTAL: $ 273.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
k
DEPARTI -N AD MAYOR
//ce,
DATE DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 0/6) �;� /Dd /36,16,
TRAVEL REQUEST FY2O/?BUDGETED A)00
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST �55 ---
LEFT
LEFT AFTER THIS —c�
REQUEST
DATE 24..)
Original-Clerk/Finance Copy-Department
NAME(S)AND POSITION(S): DATE:
Pat Morrissey, Council Member 08/22/2016
NAME OF CLASS/MEETING: DESTINATION: Des Moines, IA
2016 Iowa League of Cities Annual Conference
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
09/14/2016 09/16/2016 09/14/2016 to 09/16/2016
PURPOSE OF TRAVEL/TRAINING: The Iowa League of Cities Annual Conference & Exhibit is the largest training in the
state designed specifically for elected and appointed city officials.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$
YES NO
METHOD OF TRAVEL:
CITY VEHICLE X PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo
ESTIMATE OF COST: BUDGET LINE ITEM: 010-02-8100-1346
0.00 LODGING 0.00 TAXI X GRANT REIMBURSABLE
0.00 MEALS 0.00 PARKING YES NO
255.00 REGISTRATION 0.00 AIRFARE x REQUIRED CERTIFICATION
0.00 MILEAGE/FUEL 0.00 MISC/TOLLS YES NO
TOTAL FOR ALL: $ 255.00 TOTAL: $ 255.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
1 , I'
DEPART ENT HEAD MAYOR
-2a-„?oiu l /1 &„
DATE DATE
K:\Shared Goodies\Forms\Travel Request Foim January 2010
Iowa League of Cities
2016 Conference Registration
02(018
POWER OF CITIES Registration Fees
The conference fee includes admission to all general ses-
ii sions,workshops and meal functions on the conference
agenda. Please contact Shannon Busby at(515)244-7282
for accessibility or dietary accommodations.
City of Waterloo Through Aug.17 After Aug.11
Organization/City League member 0 $205 I 0 $255
Pat Morrissey Non-League member 0 $330 0 $380
Name(as to appear on name badge) _
Council Member Requires Pre-Registration
Title 0$85-Networking Best Ball Tournament
715 Mulberry Street Wednesday,Sept.14 I 10 a.m. Shotgun Start I
Street Address Waveland Golf Club
Waterloo IA 50703
0 Free-Annual 5K Run/Walk
City State Zip Thursday,Sept.15 I 7 a.m.
319-232-7315 Register before August 11 to receive a shirt.
Phone T-shirt size 0 5 0 M 0 L 0 XL 0 XXL
pjfm@59@mchsi.com
Email Address Mobile Workshops
o Bike Tour-Morning [Bring your bike and helmet]
Wednesday,Sept. 14 10 a.m.-noon
O I am a first-time attendee
O I am new to city government 0 Need a Bike 0 Bringing my Bike
o Bike Tour-Afternoon[Bring your bike and helmet]
Wednesday,Sept. 14 1-3 p.m.
O Guest Registration-$60 0 Need a Bike 0 Bringing my Bike
Allows a spouse/significant other and child(ren)to attend non- 0 The Rebirth of a City(Part I)
ticketed conference sessions and gain access to the Exhibit Hall. Thursday,Sept.15 8:30 a.m.- 11:30 a.m.
Registered guests receive access to the Exhibit Hall for Wednes-
day night's Welcome Reception and Thursday morning,a ticket 0 The Rebirth of a City(Part II)
to the Closing Brunch and a complimentary conference bag. Thursday,Sept. 15( 2:15-4:30 p.m.
Registered guests may also sign-up to golf or participate in the _
Run/Walk.Guests cannot be city officials.
Total amount enclosed $ $255.00
Guest name(as to appear on name badge)
O $85-Networking Best Ball Tournament
O $35-Thursday Opening Luncheon
O $60-Thursday Banquet&President's Reception
Register and pay online at
www.iowaleague.org
FINANCE DEPT. STAFF ONLY
LINE ITEM USED d "I y 11,00 /36146,TRAVEL REQUEST FY A BUDGETED X00(}c&
CITY OF WATERLOO EXPENDED YTD —
THIS REQUEST 675-0 L=
LEFT AFTER THIS
REQUESTZ-/:76D
DATE _2fyex<
Original-Clerk/Finance Copy-Department
NAME(S) AND POSITION(S): DATE:
Keith Kaspari, Director of Aviation Monday, August 29, 2016
NAME OF CLASS/MEETING: DESTINATION: Dallas, Texas
Airport Director, Airport Board x 2 & City Leadership
(Mayor) to Meet with Officials at American Airlines at their DEPARTURE POINT
Corporate Offices. IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
Wednesday, October 5, 2016 Thursday, October 6, 2016 Thursday, October 6, 2016
PURPOSE OF TRAVEL:
This meeting will provide an opportunity to discuss with officials from American Airlines, the following: Scheduled service
as we have today with the existing two flights as an EAS location; the opportunity to discuss a potential /future third flight
to Chicago; the operational performance of our existing two flights; the operational performance as experienced from our
Second Saturday flight that operated from June —August; airfares for both leisure, business and walk-up fares in contrast
with those from CID, DSM, MLI and others; Goal Setting; air service marketing & branding with the new AA logo; status of
the merger between AA and USAir; and, other talking points. (See attached draft list of talking points for the agenda)
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ 850.00 (est)
Keith anticipates additional travel from: Mayor Hart,
Aaron Buzza and Steve Dust YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
X AIRFARE DEPARTING FROM: Waterloo Regional Airport
ESTIMATE OF COST: BUDGET LINE ITEM: 010 29 7700 1346
LODGING
(est) �night stay
$50.00(est) TAXI X GRANT REIMBURSABLE
x
$75.00 (est) MEALS N/A PARKING YES NO
N/A REGISTRATION $500.00(est) AIRFARE X REQUIRED CERTIFICATION
N/A MILEAGE/FUEL $25.00 (est) MISC/TOLLS YES NO
TOTAL FOR ALL: $ 850.00(est) TOTAL: $ 850.00 (est) PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF'WATERLOO
/ Ab
r 4
DEP94RTME ',.iFIE• e MAYOR
August 29, 20161 6
W*cared Goodies\Forms\Travel Request Form January 2010 DATE
Keith Kas ar
To: Morris, Dale; michael.barich@aa.com
Subject: FW:ALO - Waterloo,Iowa -Visit to American's Corporate Offices
Dale and Michael -
Good Afternoon from Waterloo, Iowa.
The reason for my email outreach is to ascertain the availability of you both-and others of your team at AA and Envoy,
to see if you would be kind enough to allow some time in your schedule for a contingent of Waterloo officials to visit you
all at your corporate headquarters, with a date yet TBD yet possibly during the month of October—of course pending
everyone's schedule.
While I do not have a final list of attendees,the list of Waterloo officials could be made up of one or more the following
City, Local Airline, Chamber and Airport Board officials:
1. Keith Kaspari,Airport Director;
2. Wendy Wilson,Station Manager,ALO;
3. Quentin Hart, Mayor for the City of Waterloo;
4. Steve Dust, CEO, Greater Cedar Valley Alliance and Chamber
5. Upwards of Two and Possibly Three Members of the Airport Board—yet TBD.
A few general talking points of the meeting may include:
1, Operational performance of Waterloo to AA Officials;
2. Assessing the overall performance of the schedule change that began on February 11th,whereby the afternoon
arrival was changed to an 11:13 arrival,with a 12:55 turnaround departure;
3. Formally thanking American Airlines for the second Saturday flight for Summer Season travelers(effective June 4
thru August 201;and, assessing its performance;
4. As an airport in the USDOT's Essential Air Service (EAS) program,gauge the financial performance of how AA is
doing in the Waterloo to Chicago market;
5. Is American pleased with the local station operations,with the recent November 10,2015 change from Delta
Global Services to the AvFlight Corporation for Aircraft Ground Handling, Passenger Check-In and Customer
Service;
6. Airfares in contrast with regional competition with CID, DSM and MLI; Note: Many of our fares are very
attractive in contrast with some of the markets noted—yet many are still significantly more than the three
airports noted above.
7. Goal Setting: What level of performance would Waterloo need to achieve (consistent Load Factor—currently at
76%-78%, Other)to:
A. Retain the second Saturday flight full time;and,
B. Justify a third flight to ORD to allow us to be more competitive with both CID and DSM that has frequent AA
service to both ORD and DFW—including DBQ that currently enjoys three daily flights to ORD.
1
8. If successful with 7-A and 7-B above,what level of performance would Waterloo need to achieve to eventually
justify service to a second hub such as DFW—to again compete head for head with CID—with a mix and hub
schedule similar to what SUX enjoys as they will see new service to DFW this week(May 5th)
9. Air Service/Airline Marketing/Branding of the new AA Logo;
10. Update of the Merger between AA and USAir; and,
11. Status of Grant as submitted to the USDOT for a Small Community Air Service Development(SCAMP)Grant for
air service marketing. Thank you for the Letter of Support.
12. Other Agenda Talking Points—TBD
Dale and Michael—
Gentlemen,we look forward to meeting with you both and others of your AA team.
I look forward to hearing from you.
Take care—and have a great week.
Keith
Keith D.Kaspari,MPA, C.M., Director of Aviation
City of Waterloo,Iowa dba Waterloo Regional Airport
2790 Livingston Lane, Waterloo, Iowa 50701
Office: 319-291-4483
Fax: 319-291-4250
Mobile:319-529-1388
Email: Keith.Kaspari@waterloo-ia.org
Website: www.FlyALO.com
-Excellence is the gradual result of always striving to do better."
—Pat Riley, Basketball Coach
,....„0/40/
WATERLOO
\l \ ,
2
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: 09/06/2016
Prepared: Nancy Higby
Dept. Head Signature: Suzy Schares
# of Attachments:
SUBJECT: Refunds
Submitted by: Suzy Schares, City Clerk
Recommended Committee Action: Approval of the following refunds:
A refund request has been received in the amount of$1,240.11 for sewer fees charged in error for
property located at 18 Silver lake Drive during the period of 5/25/07 through 3/21/2016.
Summary Statement: 18 Silver Lake Drive has been charged for sewer services when no sewer line
exists. The Waterloo Water Works has provided documentation supporting amount paid by
customer in error, and Waste Management has confirmed no sewer line is present.
Expenditure Required: As indicated above
u)
Source of Funds: SEWER REFUND
5-Re, ill 6-200 /7S5
Policy Issue: None
Alternative: Not give the reimbursement.
Background Information: Recommendation for reimbursements are only made after Waterloo
Water Works, Sanitation, and Waste Management Services have been contacted to verify the
information given by the individual.
tile:, it: CLERKDAT`Council&FinanceComminicationslCouncilCommunicationstoCouncil&01-'inance20I SvFinanceCommuni
cation\03091 5.aarbaae_refund.(loc
Nancy Higby
From: Nancy Higby
Sent: Thursday, May 19, 2016 3:40 PM
To: Annette Shepherd
Subject: RE: 18 Silver Lake Drive
Hi Annette,
I wanted to let you know that Mark Brandes has confirmed this address does not have a sewer line as
reported. Based on his findings, I will be preparing the customer's request to the Finance Committee for a
refund using the figures you provided me.
• $1,240.11 total paid in sewer charges from 5/25/07—3/21/16
Please update your system so no further sewer fees are charged to this account.
Let me know if you have any questions.
Thank you.
(Arai/0#diish#
Administrative Secretary for City Clerk
City of Waterloo, Iowa
Ph:319-291-4522 Ext.3000
Fx: 319-291-4571
From: Annette Shepherd
Sent: Wednesday, April 27, 2016 4:36 PM
To: Nancy Higby
Subject: RE: 18 Silver Lake Drive
Nancy
Attached is the information needed. I would check with someone at the city (either the plumbing inspector or waste
management)to ensure there is not sewer attached to this address. Sewer was added in 1994 from the previous owner
before she bought the home.
Any other questions—give me a jingle
Annette
From: Nancy Higby
Sent: Wednesday, April 27, 2016 3:46 PM
To: Annette Shepherd
Subject: 18 Silver Lake Drive
Hi Annette,
1
•
Sandra Brockney has lived at the above address since 5/25/07. She says she has a septic tank but has been
paying for sewer ever since she has lived there.
Can you please verify the facts, then provide me with the billing screens for the period of 5/25/07 through
current date, and ensure that the system is no longer billing her for sewer, if in fact she should not be paying?
Thanks.
dicu &Ay
Administrative Secretary for City Clerk
City of Waterloo, Iowa
Ph:319-291-4522 Ext.3000
Fx:319-291-4571
2
ULIG6DFR DISPLAY 4/27/16 16:06:00
Display Account History
Account No 15 75 1999 6714 Billing Date
Customer BROCKNEY SANDRA K Ph 292-1245 Activity
Address 18 SILVER LAKE DR WATERLOO
5=Payments
? Billing Consu Water Sewer Garbage STORM Total St Cnd
Date Payment Payment Payment Payment Payment
10/05/15 8 0
7/02/15 6 24.72- 42.75- 27.00- 8.25- 102.72- P
- 4/03/15 3 24.72- 37.50- 27.00- 8.25- 97.47- P
1/05/15 181 311.59- 37.50- 27.00- 8.25- 384.34- P
_ 10/06/14 7 22.47- 37.50- 27.00- 8.25- 95.22- P
_ 7/03/14 7 22.47- 37.50- 27.00- 8.25- 95.22- P
+
F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust
F20=Meter F21=Cust His F22=Bill His
Last option was: DAILY OPERATIONS
_; $(110 .--),‘ w ) i
9 u,kts -))1x6 \
b
G, ,' 5 d '.7?-), ? )., -.-- uLp,k-iy„,
s ID ,SS - tfo, '
P
)Lia
ING6DFR. DISPLAY 4/27/16 16:06:00
Display Account History
Account No 15 75 1999 6714 Billing Date
Customer BROCKNEY SANDRA K Ph 292-1245 Activity
Address 18 SILVER LAKE DR WATERLOO
5=Payments
? Billing Consu Water Sewer Garbage STORM Total St Cnd
Date Payment Payment Payment Payment Payment
_ 4/02/14 2 22.47- 37.50- 27.00- 8.25- 95.22- P
1/03/14 3 22.47- 37.50- 27.00- 8.25- 95.22- P
_ 10/03/13 8 20.44- 37.50- 27.00- 8.25- 93. 19- P
7/02/13 4 20.44- 37.50- 27.00- 8.25- 93. 19- P
4/03/13 3 20.44- 37.50- 27.00- 8.25- 93. 19- P
1/04/13 3 20.44- 37.50- 27.00- 8.25- 93. 19- P
+
F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust
F20=Meter F21=Cust His F22=Bill His
Last option was: DAILY OPERATIONS
UIJG6DFR. DISPLAY 4/27/16 16:06:08
Display Account History
Account No 15 75 1999 6714 Billing Date
Customer BROCKNEY SANDRA K Ph 292-1245 Activity
Address 18 SILVER LAKE DR WATERLOO
5=Payments
? Billing Consu Water Sewer Garbage STORM Total St Cnd
Date Payment Payment Payment Payment Payment
_ 10/02/12 6 19.26- 37.50- 27.00- 8.25- 92.01- P
7/02/12 18 31.68- 37.50- 27.00- 8.25- 104.43- P
4/03/12 3 19.26- 37.50- 27.00- 8.25- 92.01- P
1/04/12 3 19.26- 37. 50- 27.00- 8.25- 92.01- P
- 10/03/11 8 17.87- 37. 50- 27.00- 8.25- 90.62- P
7/01/11 4 17.87- 37.50- 27.00- 8.25- 90.62- P
+
F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust
F20=Meter F21=Cust His F22=Bill His
UUG6DFR' DISPLAY 4/27/16 16:06:08
Display Account History
Account No 15 75 1999 6714 Billing Date
Customer BROCKNEY SANDRA K Ph 292-1245 Activity
Address 18 SILVER LAKE DR WATERLOO
5=Payments
? Billing Consu Water Sewer Garbage STORM Total St Cnd
Date Payment Payment Payment Payment Payment
4/04/11 3 17.87- 37.50- 27.00- 8.25- 90.62- P
1/04/11 3 17.87- 37.50- 27.00- 8.25- 90.62- P
_ 10/01/10 8 16.85- 37.50- 27.00- 8.25- 89.60- P
_ 7/01/10 14 22.92- 37.50- 27.00- 8.25- 95.67- P
_ 4/01/10 3 16.85- 31.65- 27.00- 8.25- 83.75- P
1/04/10 4 16.85- 31.65- 27.00- 75.50- P
+
F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust
F20=Meter F21=Cust His F22=Bill His
UU.G6DFR DISPLAY 4/27/16 16:06: 10
Display Account History
Account No 15 75 1999 6714 Billing Date
Customer BROCKNEY SANDRA K Ph 292-1245 Activity
Address 18 SILVER LAKE DR WATERLOO
5=Payments
? Billing Consu Water Sewer Garbage STORM Total St Cnd
Date Payment Payment Payment Payment Payment
10/01/09 9 15.30- 31.65- 27.00- 73.95- P
7/01/09 5 16.02- 33.231 28.35- 77.60- P
4/01/09 4 15.30- 31.65- 27.00- 73.95- P RT*
1/02/09 4 15.30- 31.65- 27.00- 73.95- P
10/01/08 7 13.62- 33.23-1 28.35- 75.20- P
_ 7/02/08 16 19. 13- 31.65- 27.00- 77.78- P RT*
+
F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust
F20=Meter F21=Gust His F22=Bill His
UUG6DFR DISPLAY 4/27/16 16:06: 10
Display Account History
Account No 15 75 1999 6714 Billing Date
Customer BROCKNEY SANDRA K Ph 292-1245 Activity
Address 18 SILVER LAKE DR WATERLOO
5=Payments
? Billing Consu Water Sewer Garbage STORM Total St Cnd
Date Payment Payment Payment Payment Payment
4/01/08 3 12.73- 31.65- 27.00- 71.38- P
1/02/08 5 12.73- 31.65- 27.00- 71.38- P
_ 10/02/07 5 11.66- 31.65- 27.00- 70.31- P
_ 7/03/07 1 8.99- 10.55- 10.50- 30.04- P
F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust
F20=Meter F21=Cust His F22=Bill His
WATERLOO WA L WORKS Phone:(319)232-6280
www.waterloowater.org
325 Sycamore Street Paee 1 of 1
P.O. Box 27
Waterloo, Iowa 50704 STATEMENT OF SERVICES
ACCOUNT SUMMARY
Customer Name: Brockney Sandra K Billing Frequency: Quarterly
Account Number: 123247-502904 Billing Date: 01/07/2016
Service Address: 18 SILVER LAKE DR Billing Due Date: 01/28/2016
Waterloo Water Works Services
Previous Balance $102.72
Water. . . . .. ... ..... . ... .... .... .... ....... $23.10 Credits/Payments......,......,....,....,,..,.. -$102.72
Sales Tax $1.62
Water Works Subtotal............... ........ . $24.72 Water Works Subtotal..........,,...,....,,,.., $24.72
City of Waterloo Services City of Waterloo Subtotal $78.00
Sanitary Sewer $42.75 Total Current Service Charges.................. • $102.72
Storm Water Fee $8.25 Total Amount Due
$102.72
Garbage $27.00 Amount Due After 01/28/2016,..,,,. '•....",... $102.72
City of Waterloo Subtotal $78.00
Previous Read Date Current Read Date Previous Read Previous Read Type Current Read Current Read Type Usage(CCF)
09/22/2015 12/22/2015 17 Actual 20 Actual 3
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MAKE CHECKS PAYABLE TO: Account Number: 123247-502904
WATERLOO W • L WORKS Totai Amount Due. 10272
Amount Due After: 102.72
P.O.Box 27
Billing Due
011202416
Waterloo,Iowa 50704
Phone;(319)232-6280 Amount Enclosed:
ADDRESSEE:
Brockney Sandra K
18 Silver Lake Dr REMIT TO:
Waterloo,IA 507024945 WATERLOO WATER WORKS
P.O.BOX 27
0 Please check box if contact information requires
WATERLOO.IOWA 50704
updating and indicate the change(s)on reverse side
WATERLOO A t. WORKS Phone:(319)232-6280
www.waterloowater.org
325 Sycamore Street PaRe 1 of 1
P.O.Box 27
Waterloo,Iowa 50704 STATEMENT OF SERVICES
ACCOUNT SUMMARY
Customer Name: Brockney Sandra K Billing Frequency: Quarterly
account Number: 123247-502904 Billing Date: 04/04/2016
Service Address: 18 SILVER LAKE DR Billing Due Date: 04/25/2016
Waterloo Water Works Services
Water. . . ......, , Previous Balance...... ......................... $102.72
Sales Tax $25.20 Credits/Payments -$102.72
$1.77
Water Works Subtotal $26.97 Water Works Subtotal,........,..•............., $26.97
City of Waterloo Services City of Waterloo Subtotal $78.00
Sanitary Sewer, , , , ,,, , ,,,,,,,,,,, ,, , ,,,,,,,, , $42.75 Total Current Service Charges $104.97
Storm Water Fee $8.25 Total Amount Due............... .. $104.97
Garbage... . . ....... . . ............... . ...... $27.00 Amount Due After 04/25/2016 $104.97
City of Waterloo Subtotal .. . ....... . ........ . $78.00
Previous Read Date Current Read Date Previous Read Previous Read Type Current Read Current Read Type Usage(CCF)
12/22/2015 03/21/2016 20 Actual 24 Actual 4
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MAKE CHECKS PAYABLE TO: Account Number: 123247-502904
WATERLOO WATER WORKS TotalAmo Due.
Amount Due After: 104,97
P.O.Box 27
8004 D D e: ON2S- 0014
Waterloo,Iowa 50704
Phone:(319)232-6280 Amount Enclosed:
ADDRESSEE:
Brockney Sandra K
18 Silver Lake Dr REMIT TO:
Waterloo,IA 507024945 WATERLOO WATER WORKS
P.O.BOX 27
❑Please check box if contact information requires WATERLOO,IOWA 50704
updating and indicate the change(s)on reverse side
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CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: 09/06/2016
Prepared: Nancy Higby
Dept. Head Signature: Suzy Schares
# of Attachments:
SUBJECT: Refunds
Submitted by: Suzy Schares, City Clerk
Recommended Committee Action: Approval of the following refunds:
A refund request has been received in the amount of$6,458.09 for sewer fees charged in error for
property located at 4514 Hammond Avenue from December 1996 to present.
Summary Statement: 4514 Hammond Avenue has been charged for sewer services when no
sewer line exists. The Waterloo Water Works has provided documentation supporting amount
paid by customer in error, and Waste Management has confirmed no sewer line is present.
Expenditure Required: As indicated above
Source of Funds: SEWER REFUND
145.0' 17 5
Policy Issue: None
Alternative: Not give the reimbursement.
Background Information: Recommendation for reimbursements are only made after Waterloo
Water Works, Sanitation, and Waste Management Services have been contacted to verify the
information given by the individual.
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WATERLOO WATER WORKS Phone:(319)232-6280
www.waterloowater.org
325 Sycamore Street Paee 1 of 1
P.O. Box 27
Waterloo, Iowa 50704 STATEMENT OF SERVICES
Customer Name: Schaefer Linda Billing Frequency: Quarterly
Account Number: 120600-513004 Billing Date: 06/28/2016
Service Address: 4514 HAMMOND AVE Billing Due Date: 07/20/2016
Waterloo Water Works Services
Previous Balance $159.54
Water $65.45 Credits/Payments
Sales Tax $4.59
-$159.54
WWW Water Penalty $7.82 Water Works Subtotal $77.86
Water Works Subtotal $77.86
City of Waterloo Subtotal $110.10
City of Waterloo Services
Total Current Service Charges. $187.96
Sanitary Sewer `$70.35 , Total Amount Due $187.96
Storm Water Fee $8.25 Amount Due After 07/20/2016. . . .... $196.74
Garbage $31.50
City of Waterloo Subtotal $110.10
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03/11/2016 06/16/2016 314 Actual 346 Actual 32
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Please detach and return the bottom portion with your payment.See reverse side for additional information
(Account Number: 120600-513004
WATERLOO WATER WORKS ITotalAmountDue: 187.961
_ Amount Due After: 196.74
P.O. Box 27
Waterloo,Iowa 50704 !Billing Due Date: 07/20/20161
Phone:(319)232-6280 Amount Enclosed:
Schaefer Linda
4514 Hammond Ave
Waterloo,IA 507019309 WATERLOO WATER WORKS
P.O.BOX 27
❑Please check box if contact information requires WATERLOO.IOWA 50704
updating and indicate the change(s)on reverse side
WATERLOO WATER WORKS Phone:(319)232-6280
www.waterloowater.org
325 Sycamore Street Paee 1 of 1
P.O. Box 27
Waterloo, Iowa 50704 STATEMENT OF SERVICES
Customer Name: Schaefer Linda Billing Frequency: Quarterly
Account Number: 120600-513004 Billing Date: 03/30/2016
Service Address: 4514 HAMMOND AVE Billing Due Date: 04/20/2016
Waterloo Water Works Services ` '-
Previous Balance $156.26
Water $46.20 Credits/Payments -$156.26
Sales Tax $3.24
Water Works Subtotal $49.44 Water Works Subtotal
.... . .... . . . .. $49.44
City of Waterloo Services City of Waterloo Subtotal $110.10
Sanitary Sewer ° $70:35 Total Current Service Charges ..,. $159.54
Storm Water Fee Total Amount Due.......... $159.54
Garbage $31.50 Amount Due After 04/20/2016. . . .. ... ....... . . $159.54
City of Waterloo Subtotal $110.10
•
12/14/2015 03/11/2016 293 Actual 314 Actual 21
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Account Number: 120600-5130041
WATERLOO WATER WORKS Total Amount Due: 159.541
Q` . Amount Due After: 159.54
P.O.Box 27 !Billing Due Date: 04/20/2016
Waterloo,Iowa 50704
Phone:(319)232-6280 Amount Enclosed:
Schaefer Linda
4514 Hammond Ave ',V,' -v
Waterloo,IA 507019309 WATERLOO WATER WORKS
P.O.BOX 27
ElPlease check box if contact information requires WATERLOO.IOWA 50704
updating and indicate the change(s)on reverse side
WATERLOO WATER WORKS Phone:(319)232-6280
www.waterloowater.org
325 Sycamore Street Pane 1 of 1
P.O.Box 27
Waterloo, Iowa 50704 STATEMENT OF SERVICES
Customer Name: Schaefer Linda Billing Frequency: Quarterly
Account Number: 120600-513004 Billing Date: 01/06/2016
Service Address: 4514 HAMMOND AVE Billing Due Date: 01/27/2016
Waterloo Water Works Services
Water $43.14 Water Works Subtotal
$46.16
Sales Tax $3.02
Water Works Subtotal $46.16 ' City of Waterloo Subtotal $110.10
City of Waterloo Services Total Current Service Charges $156.26
Total Amount Due $156.26
Sanitary Sewer Amount Due After 01/27/2016 $156.26
Storm Water Fee $8.25
Garbage $31.50
City of Waterloo Subtotal $110.10
09/11/2015 12/14/2015 272 Actual 293 Actual 21
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Please detach and return the bottom portion with your payment.See reverse side for additional information
(Account Number: 120600-513004
WATERLOO WATER WORKS (Total Amount Due: 156.26
Amount Due After: 156.26
P.Q.Box 27 Billing Due Date: 01/27/2016
Waterloo,Iowa 50704
Phone:(319)232-6280 Amount Enclosed:
1*0
Schaefer Linda
4514 Hammond Ave
Waterloo,IA 507019309 WATERLOO WATER WORKS
P.O.BOX 27
❑ • WATERLOO,IOWA 50704
Please check box if contact information requires
updating and indicate the change(s)on reverse side
UUG6DFR DISPLAY 7/21/16 10:40:38
Display Account History
Account No 14 35 38:10 32463 Billing Date
Customer SCHAEFER LINDA Ph 233-7078 Activity
Address 4514 HAMMOND AVE WATERLOO
5=Payments
? Billing Consu Water Sewer Garbage STORM Total St Cnd
Date Payment Payment. Payment Payment Payment
9/28/15 26 55. 12- 81.85- 31. 50- 8.25- 176.72- P
6/26/15 38 76. 56- 83.04- 31.50- 8.25- 199.35- P
3/27/15 32 65.84- 83.04- 31.50- 8.25- 188.63- P
12/29/14 30 56.40- 59.28- 31. 50- 8. 25- 155.43- P
_ 9/29/14 28 53. 16- 59. 28- 31. 50- 8. 25- 152. 19- P
6/27/14 36 66.09- 59. 28- 31.50- 8.25- 165. 12- P
+
F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust
F20=Meter F21=Cost His F22=Bill His
UUG6DFR DISPLAY 7/21/16 10:40:38
Display Account History
Account No 14 35 3830 32463 Billing Date
Customer SCHAEFER LINDA Ph 233-7078 Activity
Address 4514 HAMMOND AVE WATERLOO
5=Payments
? Billing Consu Water Sewer Garbage STORM Total St Cnd
Date Payment 'ayment Payment Payment Payment
_ 3/27/14 20 40.25- 59. 28- 31.50- 8. 25- 139.28- P
12/27/13 21 38.01- 61.26- 31.50- 8.25- 139.02- P
9/27/13 28 48.25- 61. 26- 31. 50- 8.25- 149.26- P
6/27/13 32 56.68- 64.32- 33.08- 8.66- 162.74- P RT
3/28/13 21 38.01- 61.26- 31.50- 8.25- 139.02- P
_ 12/28/12 21 35.82- 61. 26- 31. 50- 8.25- 136.83- P
+
F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust
F20=Meter F21=Cost His F22=Bill His
UUG6DFR DISPLAY 7/21/16 10:40:38
Display Account History
Account No 14 35 3830 32463 Billing Date
Customer SCHAEFER LINDA Ph 233-7078 Activity
Address 4514 HAMMOND AVE WATERLOO
5=Payments
? Billing Consu Water Sewer Garbage STORM Total St Cnd
Date
Payment PaPayment Payment Payment
40 70.00- 61. 26- 31.50- 8.25- 171.01- P_
6/27/12 31 51.95- 64.32- 33.08- 8.66- 158.01- P L
3/27/12 21 35.82- 61.26- 31.50- 8.25- 136.83- P
12/28/11 23 42.74- 65.22- 31.50- 8.25- 147.71- P
_ 9/27/11 41 58.94- 73. 14- 31.50- 8.25- 171.83- P
6/27/11 22 34.54- .3.24- 31.50- 8.25- 137.53- P
+
F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust
F20=Meter F21=Cust His F22=Bill His
UUG6DFR DISPLAY 7/21/16 10:40:38
Display Account History
Account No 14 35 3830 32463 Billing Date
Customer SCHAEFER LINDA Ph 233-7078 Activity
Address 4514 HAMMOND AVE WATERLOO
5=Payments
? Billing Consu Water Sewer Garbage STORM Total St Cnd
Date Payment 'ayment Payment Payment Payment
3/28/11 27 40.96- 73. 14- 31.50- 8.25- 153.85- P
12/28/10 28 39.80- 75. 12- 31.50- 8.25- 154.67- P
9/27/10 18 29.03- 58.09- 33.08- 8.66- 128.86- P L
6/25/10 31 45. 18- 49. 11- 33.08- 8.66- 136.03- P L
3/24/10 18 33.36- 46.77- 31.50- 8.25- 119.88- P
12/23/09 27 35. 12- .1.89 31.50- 128.51- P
+
F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust
F20=Meter F21=Cust His F22=Bill His
UUG6DFR DISPLAY 7/21/16 10:40:36
Display Account History
Account No 14 35 3830 32463 Billing Date
Customer SCHAEFER LINDA Ph 233-7078 Activity
Address 4514 HAMMOND AVE WATERLOO
5=Payments
? Billing Consu Water Sewer Garbage STORM Total St Cnd
Date Payment 'ayment Payment Payment Payment
9/24/09 27 40.87- 56.85- 31. 50- 129.22- P
6/26/09 37 52.43- 56.85- 31.50- 140.78- P
3/26/09 24 37.42- 56.85- 31.50- 125.77- P
12/26/08 28 36.01- 63.57- 31. 50- 131.08- P
9/24/08 40 47.82- 61.89- 31.50- 141.21- P
6/26/08 23 25.62- 55. 17 31.50- 112.29- P
+
F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust
F20=Meter F21=Cust His F22=Bill His
UUG6DFR DISPLAY 7/21/16 10:40:38
Display Account History
Account No 14 35 3830 32463 Billing Date
Customer SCHAEFER LINDA Ph 233-7078 Activity
Address 4514 HAMMOND AVE WATERLOO
5=Payments
? Billing Consu Water Sewer Garbage STORM Total St Cnd
Date Payment Payment Payment Payment Payment
3/26/08 27 35.32- 61.89 31. 50- 128.71- P
12/27/07 29 28.57- 65. 25- 31.50- 125.32- P
9/25/07 37 36.96- 82.62- 33.08- 152.66- P L
6/26/07 29 29. 55- 68. 51- 33.08- 131. 14- P RT
3/27/07 37 42.47- 78. 69- 31.50- 152.66- P
12/27/06 37 32.26- 78. 69- 31.50- 142.45- P
+
F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust
F20=Meter F21=Cust His F22=Bill His
UUG6DFR DISPLAY 7/21/16 10:40:38
Display Account History
Account No 14 35 3830 32463 Billing Date
Customer SCHAEFER LINDA Ph 233-7078 Activity
Address 4514 HAMMOND AVE WATERLOO
5=Payments
? Billing Consu Water Sewer Garbage STORM Total St Cnd
Date Payment Payment Payment Payment Payment
9/26/06 36 38.00- 77.01- 31. 50- 146.51- P
6/26/06 48 48. 65- 88.77- 31. 50- 168.92- P
3/28/06 43 38.60- 93.21-' 33.08- 164.89- P L
12/27/05 51 41.33- 107.32- 33.08- 181.73- P L
9/26/05 75 59.07- 117.90- 33.08- 210.05- P RT
6/27/05 78 61.29- 117.90- 33.08- 212.27- P L
+
F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust
F20=Meter F21=Gust His F22=Bill His
UUG6DFR DISPLAY 7/21/16 10:40:38
Display Account History
Account No 14 35 3830 32463 Billing Date
Customer SCHAEFER LINDA Ph 233-7078 Activity
Address 4514 HAMMOND AVE WATERLOO
5=Payments
? Billing Consu Water Sewe Garbage STORM Total St Cnd
Date Payment Payment Payment Payment Payment
3/25/05 57 43.72- 112.29- 31.50- 187.51- P
_ 12/27/04 63 43.41- 128.49- 33.08- 204.98- P L
9/27/04 56 38.94- 98.50- 33.08- 170.52- P RT
6/29/04 70 45.74- 93.81- 31.50- 171.05- P
3/26/04 46 32.55- 98. 50- 33.08- 164. 13- P RT
12/26/03 46 32. 14- •8.50 33.08- 163.72- P RT
+
1
F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Gust
F20=Meter F21=Cust His F22=Bill His
UUG6DFR DISPLAY 7/21/16 10:40:38
Display Account History
Account No 14 35 3830 32463 Billing Date
Customer SCHAEFER LINDA Ph 233-7078 Activity
Address 4514 HAMMOND AVE WATERLOO
5=Payments
? Billing Consu Water Sewer Garbage STORM Total St Cnd
Date Payment Payment Payment Payment Payment
9/26/03 51 42.44- 102. 21- 31. 50- 176. 15- P
6/27/03 38 27.46- 84.39- 31. 50- 143.35- P RT
3/28/03 55 36.59- 108.93- 30.00- 175.52- P
12/27/02 49 30.46- 84.65- 30.00- 145. 11- P
9/27/02 83 49.79- 87.45- 30.00- 167.24- P
6/27/02 44 28.96- 81.53- 31. 50- 141.99- P RT
+
F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust
F20=Meter F21=Cust His F22=Bill His
UUG6DFR DISPLAY 7/21/16 10:40:38
Display Account History
Account No 14 35 3830 32463 Billing Date
Customer SCHAEFER LINDA '
Ph 233-7078 Activity
Address 4514 HAMMOND AVE WATERLOO
5=Payments
? Billing Consu Water Sewer Garbage STORM Total St Cnd
Date Payment Payment Payment Payment Payment
3/27/02 51 31.62- 87.45- 30.00- 149.07- P
_ 12/27/01 55 35.45- 97.70- 31. 50- 164.65- P L
9/27/01 57 36.66- 100.64- 31. 50- 168.80- P RT
6/27/01 59 37.87- 100.64- 31. 50- 170.01- P RT
3/27/01 57 35.02- 95.85- 30.00- 160.87- P
12/27/00 49 39. 14- 88.95- 31.50- 159.59- P
+
F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust
F20=Meter F21=Cust His F22=Bill His
UUG6DFR DISPLAY 7/21/16 10:40:38
Display Account History
Account No 14 35 3830 32463 Billing Date
Customer SCHAEFER LINDA Ph 233-7078 Activity
Address 4514 HAMMOND AVE WATERLOO
5=Payments
? Billing Consu Water Sewer Garbage STORM Total St Cnd
Date Payment Payment Payment Payment Payment
9/27/00 53 32.77- 86.05 30.00- 148.82- P RT*
6/27/00 54 34.88- 90.35- 31. 50- 156.73- P RT
3/27/00 50 31.07- 86.05- 30.00- 147. 12- P
12/27/99 54 33.32- 87. 15-, 30.00- 150.47- P
9/23/99 50 32.23- 86.05- 31.50- 149.78- P RT
6/24/99 48 31.04- :3.32- 31. 50- 145.86- P RT
+
F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust
F20=Meter F21=Cult His F22=Bill His
UUG6DFR DISPLAY 7/21/16 10:40:38
Display Account History
Account No 14 35 3830 32463 Billing Date
Customer SCHAEFER LINDA Ph 233-7078 Activity
Address 4514 HAMMOND AVE• WATERLOO
5=Payments
? Billing Consu Water Sewer Garbage STORM Total St Cnd
Date Payment Payment Payment Payment Payment
3/25/99 53 34.00- 90. 14- 31 .50- 155.64- P L
_ 12/23/98 60 35.39- 99.70- 31. 50- 166.59- P RT
9/24/98 70 38.99- 102.75- 30.00- 171.74- P
6/25/98 66 38.66- 107.89- 31.50- 178.05- P RT
3/26/98 66 36.92- 102.75- 30.00- 169.67- P
12/23/97 68 37.97- 105.35- 30.00- 173.32- P
F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust
F20=Meter F21=Cust His F22=Bill His
UUG6DFR DISPLAY 7/21/16 10:40:38
Display Account History
Account No 14 35 3830 32463 Billing Date
Customer SCHAEFER LINDA Ph 233-7078 Activity
Address 4514 HAMMOND AVE WATERLOO
5=Payments
? Billing Consu Water Sewer Garbage STORM Total St Cnd
Date Payment Payment Payment Payment Payment
9/25/97 83 54.88- 109.25- 30.00- 194. 13- P
6/26/97 76 42. 10- 109.25- 30.00- 181.35- P
3/27/97 71 39. 53- 109.25- 30.00- 178.78- P
_ 12/23/96 68 37.97- 105.35- 30.00- 173.32- P
F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust
F20=Meter F21=Gust His F22=Bill His
Nancy Higby
From: Steven Hoambrecker
Sent: Wednesday, August 24, 2016 4:04 PM
To: Nancy Higby
Cc: EVELYN RUSSELL
Subject: Non-Sewer customers
Follow Up Flag: Follow up
Flag Status: Flagged
It is my understanding you need confirmation regarding from me regarding 2 residents status concerning receiving
sanitary sewer service. WSMD staff have confirmed that both 18 Silver Lake Dr and 4514 Hammond Ave not connected
to Waterloo's sanitary sewer collection system. It would then be appropriate to refund related charges in accordance
with city policy.
Steve Hoambrecker, PWLF, PE
Waste Management Services Director
City of Waterloo
3505 Easton Ave
Waterloo, Iowa
Office 319-291-4553
Fax 319-291-4523
1
City Clerk Use Only
Finance Committee /
Approval Date /(0/I L
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 21,750.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Purchase of 250 light fixtures for 2nd floor of Waterloo Public Library
(rebate of$18,750.00)
Vendor selected for this purchase: Van Meter
X Bids or written quotes were taken on this purchase, as follows:
Van Meter - fixtures @ $87.00 ea
Crescent Electric - fixtures @ $97.83 ea
3E - fixtures @ $104.35 ea
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax n Sewer n Sanitation
Bonds n Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
3/00 ,2/5 --
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $
and the current available balance is $ 3�, 9(R/ `'
Respectfully submitted,
l dI cta ;u{� d 30- lb)
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date ��/ //
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 6,950.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Removal of displaced pieces of stone, clean existing mortar and reset at top of SW
corner of Library Building
Vendor selected for this purchase: Carl Schuler Masonry
nBids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund n Road Use Tax 0 Sewer n Sanitation
nBonds ri Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
411-22-3100-2152
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 000
and the current available balance is $ 36,06/
Respectfully submitted,
(Signature Dept. Head or Designee) Date (Sidnature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date ,'is f j
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 2,900.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Repair of bird netting at Five Sulivan Brothers Convention Center
Vendor selected for this purchase: Aable Pest Control
nBids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Aable Pest Control was previous vendor for initial installation of netting
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund n Road Use Tax n Sewer n Sanitation
nBonds Ti Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
010-22-6860-1382
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 5�,4,/7
and the current available balance is $ 5/ g'a S
Resptfully submitted,
8 -Itp 7 ./tiii
(Signature ept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
1 -
Approval Date r LtCity of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 6,334.68 plus est. shipping costs of $ 225.00 to pay for or purchase
Engine Turbo and EGR Cooler Replacement - Truck 151102
This purchase or expenditure is being made because:
Blowing Oil
Vendor selected for this purchase: Cedar Rapids Mack
Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
OEM ONLY
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
riGeneral Fund Road Use Tax Sewer x Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1569
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 265,000.00✓
and the current available balance is $ d// 6to �-
Respectfully submitted,
74(,acttu /6
K:\shared goodies\forms\Central Garage-Turbo and EGR Cooler 0 151102-August 2016.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date Cf/t,/ /Sv
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 2,900.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Annual fire pump certification testing
This purchase or expenditure is being made because:
Fire pump testing - 10 Trucks
Vendor selected for this purchase: Apparatus Testing Services
X Bids or written quotes were taken on this purchase, as follows:
Apparatus Testing Services - $2900.00
UL In-Service Testing - $4650.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X General Fund Road Use Tax Sewer Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-1405-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 85,000.00
and the current available balance is $ 7. /d11
Respectfully ubmitted,
4C_/ �' rc.�, fes. (,) “4 �`Z-�6
K:\shared goodies\forms\Central Garage-Fire Pump Certifications-Aug 2016.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date qJ�/�k
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 1,590.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Annual aerial and ground ladder safety inspection - Fire Dept
This purchase or expenditure is being made because:
Ladder inspections to comply with NFPA 1911
Vendor selected for this purchase: CFS Inspections
n Bids or written quotes were taken on this purchase, as follows:
CFS Inspections - $1590.00
UL In-Service Testing - $2420.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
171 General Fund n Road Use Tax n Sewer Sanitation
Bonds Federal/other grants ri Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-1405-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 85,000.00 ti
and the current available balance is $ 7,g ,o4-
Respectfull submitted,
2 1s -!4 ;.c./tx- c..., r tle, Qs f/1. Y-2 -Iry
K:\shared goodies\forms\Central Garage-Fire Aerial Ladder Inspections-Aug 2016.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 9 /L %L-
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 1,601.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Carte-Lite Mobile License subscription renew and Carte-Lite Mobile connect
subscription renew
This purchase or expenditure is being made because:
This Maintenace agreement is a yearly agreement that provides technical support,
as well as upgrades that become available.
Vendor selected for this purchase: Cartegraph
Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
This is a technical assistence and maintenance contract for exiting software
Prior Committee Actions (Dates): NA
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund Road Use Tax Sewer Sanitation
nBonds Federal/other grants X Other(specify) Local Option
This expenditure is to be coded to the following budget line-item:
266-07-7830-1520
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 3,900.00 /
and the current available balance is $ 3,900.00
Respectfully submitted,
Head or Designee) / Date j
(Signature—Dept. g ) (S g`nature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
Carte -graph' INVOICE
3600 Digital Dr,Dubuque, Iowa,52003, United States Invoice Number SIN001738
Phone:563-556-8120 Fax:563-556-8149
www.Cartegraph.com Invoice Date 06/02/2016
achremit@cartegraph.com
End User
Billing Address Shipping Address
Eric Thorson City of Waterloo
Engineering 53 NewTown Road
City of Waterloo Waterloo, IA 50703
715 Mulberry Street US
Waterloo,IA 50703
PO/Contract Payment Terms Due Date
Net 30 Days 7/2/2016
Product Name Term Start Term End Milestone Quantity Unit Price Tax Net Value
Date Date Value
1 CarteLite-MOBILE License 09/26/2016 09/25/2017 1.00 $600.00 $0.00 $600.00
Subscription Renew
2 CarteLite-MOBILEconnect 09/26/2016 09/25/2017 1.00 $1,001.00 $0.00 $1,001.00
Subscription Renew
Net Total $1,601.00
Tax Total $0.00
Invoice Total $1,601.00
GO GREEN:
For your convenience,we do accept ACH/EFT payments.If you have any questions or
comments about your software licensing agreement,please contact Tanya at 800.688.2656,
ext.5298 or tanyalove@cartegraph.com.For service invoicing questions and setting up
electronic payments,please contact Mary Jo at 800.688.2656,ext.3312 or
maryjosmock@cartegraph.com.
Credit card payments:http://www.Cartegraph.com/Payments
Please note the invoice#from above with payment.Accounts that are past due will be
assessed a monthly 1.5%finance charge retroactive from the invoice date.
Page 1 of 1
City Clerk Use Only
Finance Committee
Approval Date G/L/I/
{,
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ NTE 20,000 plus est. shipping costs of $ to pay for or purchase
Residential Lock Boxes
This purchase or expenditure is being made because:
WFR has initiated a new Residential Lock Box program to better serve the community.
We received a grant from the Guernsey Foundation to purchase these boxes.
Vendor selected for this purchase: KNOX BOX
Bids or written quotes were taken on this purchase, as follows:
X Bids or quotes were not taken on this purchase because:
This is a single source item as we will utilize existing infrastructure that is in place.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X General Fund Road Use Tax Sewer ri Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-12-1412-1555 12GRTKNOX
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 20,000.00 '
and the current available balance is $ 20,000.00 k"
Respectfu su it d,
,..(2...
f:3146 74.4,. . /Lzz4 Sr-3(-/e2
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only
Finance Committee �
Approval Date j`/(6
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 4,092.50 plus est. shipping costs of $ to pay for or purchase
Grass seed for Lincoln Park and other downtown areas. Must match the type of grass
currently in these areas.
This purchase or expenditure is being made because:
To maintain the quality of the turf in these areas.
Vendor selected for this purchase: D&K Products, Des Moines IA
X Bids or written quotes were taken on this purchase, as follows:
D&K Products, Des Moines $4,092.50 includes delivery and offload.
United Seeds, Des Moines $4,092.50 plus delivery fee, City staff and equipment
would be required to offload.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X General Fund n Road Use Tax Sewer Sanitation
Bonds Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line-item:
010-37-4110-1537
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 10,520.00/
and the current available balance is $ 1-0T6219780 qOf -
Respe ubmitted,
/�-�- 54.,,, uc) b (.awtoI ."3l`6
(Signature Dept. He r Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth 2016 Grass Seed-Downtown.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 5,924.00 plus est. shipping costs of $ to pay for or purchase
Grass seed for golf courses. Must match the variety of turf currently at our courses.
This purchase or expenditure is being made because:
To maintain the quality of the turf at the golf courses.
Vendor selected for this purchase: D&K Products, Des Moines IA
X Bids or written quotes were taken on this purchase, as follows:
D&K Products, Des Moines $5,924.00 includes delivery and offload to each location
United Seeds, Des Moines $5,924.00 plus delivery fee, City staff and equipment
would be required to offload.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax n Sewer Sanitation
Bonds Federal/other grants X Other (specify) Golf Surcharge
This expenditure is to be coded to the following budget line-item:
010-37-4125-1537 37GLF.0001
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 5794#: 0 after amendment
and the current available balance is $ /S �U00 after amendment
Respectfully submitted,
(Signature D pt. ad or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth 2016 Grass Seeed.xls(Mar 2010)
City Clerk Use Only
Finance Committee /
Approval Date a_ C f(/I L
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,500.00 plus est. shipping costs of $ na to pay for or purchase
long sleeve program tee shirts for our pre-school through 6th grade flag football program.
This purchase or expenditure is being made because.
to outift players in our flag football program with uniform shirts.
Vendor selected for this purchase: z4h
'�C ,nL /meati - ;;T„-,,,a�, �/ cke.
y
x Bids or written quotes were taken on this purchase, as follows:
Dickeys (Waterloo, IA) $1,500.00
Advntage Screenprint (Waterloo, IA) $1,960.00
Shirt Shack (Cedar Falls, IA) $1,798.00
E Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
I x I General Fund — Road Use Tax Sewer Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4200-1567 Recreational Equipment
(Fund- Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 24.875.00 `,
and the current available balance is $ 17,956.79
Respectfully su mitted,
(,/,— --/--7-1"-
(Signature Dept. Heprsignee) Date (Signature Finance Dept. Review) Date
K:1shared goodieslforms\pre autkYfilag shirts 2014(Mar 2010)
__._,___._ City Clerk Use Only
Finance Committee C�
Approval Date ` /L./Ab
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 4,037.50 plus est. shipping costs of $ na to pay for or purchase
tee shirts for participants in the Mayor's Fun Run.
This purchase or expenditure is being made because:
Every 4th grader in Waterloo public and private schools participates in the Fun Run. All
participants receive a shirt as a reward for finishing the one mile run through down town.
Vendor selected for this purchase: Advantage Screen Print(Waterloo, IA)
[1 Bids or written quotes were taken on this purchase, as follows:
Advantage Screen Print (Waterloo. Iowa) $4,037.50
Shirt Shack (Cedar Falls, IA) $4,265.50
Dickeys (Waterloo, IA) Did not submit bid
E Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
n General Fund Road Use Tax _j Sewer n Sanitation
Bonds Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item-
010-37-4200-1567 Recreational Supplies
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 24,875.00/
and the current available balance is $ .12,95549 /.(456 T.1 l"
pectf,y submitted
(7,__ _;;„;"re,//:(0," 4773/7/ . ,
(Signature Dep d or Designee) Date Signature Finance Dept. Review) Date
K:\shared goodies\fo ,s12014 fun run(Mar 2010)
City Clerk Use Only
Finance Committee q J/P/i(I?
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2,597.00 plus est. shipping costs of $ to pay for or purchase
advertising of the three muncipal golf courses, Gates, Warren Memorial, and
South Hills.
This purchase or expenditure is being made because:
to promote golf at the three muncipal golf courses.
Vendor selected for this purchase: OnMedia
Bids or written quotes were taken on this purchase, as follows:
X Bids or quotes were not taken on this purchase because:
OnMedia is the local cable provider.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
T7General Fund Road Use Tax Sewer Sanitation
Bonds I I Federal/other grants X Other(specify) hotel motel grant
This expenditure is to be coded to the following budget line-item:
010-37-4105 1351 37HMT.GLF16
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 9,000.00 V
and the current available balance is $ 2,597.75
Respectfully submitted,
(Signature Dept. .--• or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Preauth OnMedia.xls(Mar 2010)
City Clerk Use Only
Finance Committee I
Approval Date 61 faA(;
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,387.00 plus est. shipping costs of $ to pay for or purchase
pitching mound clay and field drying agent and chalk.
This purchase or expenditure is being made because:
we use these products for daily field maintenance and when we have bad weather.
Vendor selected for this purchase: Pace Supply L.L.C., Fairfax, IA
x Bids or written quotes were taken on this purchase, as follows:
Pace Supply, L.L.C. (Fairfax, IA) $1,387.00
BSN Sports (Dallas, TX) $1,500.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n General Fund n Road Use Tax n Sewer n Sanitation
n Bonds Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4200-1567
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 24,875.00✓
and the current available balance is $ 24,875.00 j Z
Respectfully submitted,
4--e:
(Signature Dept. ead esignee) Date (Signalure Finance Dept. Review) Date
K:\shared goodies\forms\June 16 Clay and Dry Pre Auth(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date r /7
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Mayor Department to expend
$ 2,634.00 plus est. shipping costs of $ to pay for or purchase
Yearly membership dues (reduced by half).
This purchase or expenditure is being made because:
Vendor selected for this purchase: United States Conference of Mayors
Bids or written quotes were taken on this purchase, as follows:
x Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
x General Fund Road Use Tax Sewer Sanitation
Bonds Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line-item:
010-01-8200-1391
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 11,000.00
and the current available balance is $ 11,000.00 `'rf
Respectfully submitted,
Dtu..-,-��, i` /d.c/ r" / �//,,
)i-ei20A 311 /lam
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010)
FINANCE DEPT. STAFF ONLY
(14y tW LINE ITEM USED 00 OA MO 13 G/&
FY O/7 BUDGETED -obO
�C ErtS C we i-0 0£ °11.41L,
1I. j1L, EXPENDED YTD 5—V1'
("I 17-1‹: THIS REQUEST
; rii Ce 7a kf LEFT AFTER THIS
REQUEST /6-n (�
-77-1- 1S - WA-) DATE 2/44) g'Z—Ko
Original-Clerk/Finance Copy- Department
NAME(S) AND POSITION(S): DATE:
Quentin Hart, Mayor August 26, 2016
NAME OF CLASS/ MEETING: DESTINATION: Waterloo, IA
Mayor& Council Strategic Planning DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
N/A N/A 8/30/16
PURPOSE OF TRAVEL/TRAINING:
D & K Hickory House will cater dinner to attendees.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 4)/1)-‘9.4 - g,cc.-if 3*,
LODGING TAXI ,X GRANT REIMBURSABLE
155.88 MEALS PARKING YES NO
REGISTRATION AIRFARE 7., REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 155.88 TOTAL: $ PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
tfr fir
DEPARTMENT HEAD MAYOR
/452'21>4
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
City Clerk Use Only
Finance Committee
Approval Date //'
City
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 2,500.00 plus est. shipping costs of $ 0.00 to pay for or purchase
to pay for the expenses to bring a consultant to Waterloo to meet with Officers and
members of the community to devlope a program to improve relationships.
This purchase or expenditure is being made because:
improve realations between the Waterloo Police Department and the community
it serves
Vendor selected for this purchase: Gary McFadden
Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Gary McFadden is the sole provider for this program
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund n Road Use Tax Sewer n Sanitation
n Bonds Federal/other grants n Other(specify) WPD Forfeiture Funds
This expenditure is to be coded to the following budget line-item:
010-111150-1512 11TRIWPDF
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ .3L'OO 6 -
and the current available balance is $ 324 .
spectfully s ted,
ile6
(Signature Dep. Head •r Desk, ee) Dat (Signa'fure Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date g4/I(F
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 3,620.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Installation of double gate at proposed compost facility
This purchase or expenditure is being made because:
Security of site to prevent illegal dumping.
Cost of moving existing fence/gate system at Easton site would be more expensive
Vendor selected for this purchase: D&N Fence
X Bids or written quotes were taken on this purchase, as follows:
Requests for quotes from local vendors resulted in the receipt of only one quote
D & N - $3620.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax Sewer X Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
525-15-5400-2152
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 175,000.00 ='`
and the current available balance is $ 175,000.00
Respectfully submitted,
K:\shared goodies\forms\Sanitation-Security Gate for proposed Compost Facility-Sep 2016.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 1/�0L
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 7,800.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Rental of 750K dozer
This purchase or expenditure is being made because:
Movement of existing yard waste material and proposed site prep
Vendor selected for this purchase: Murphy Tractor
Bids or written quotes were taken on this purchase, as follows:
X Bids or quotes were not taken on this purchase because:
Limited local area availability of this type rental equipment
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax Sewer X Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
525-15-5400-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 21,000.00 /
and the current available balance is $ 21,000.00
Respectfully submitted,
83/-/b
K:\shared goodies\forms\Sanitation-Rental of Dozer-Sep 2016.xls(Mar 2010)
City Clerk Use Only
'Finance Committee
��
Approval Date / l t
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 5,204.00 plus ext. shipping cost of $ 100.00 to pay for or purchase
Replacement Impeller and pump parts for Cattle Congress Lift Station pump#2.
This purchase or expenditure is being made because:
Pump impeller worn-out.
Vendor selected for this purchase:
Zimmer& Francescon, Inc.
Bids or written quotes were taken on this purchase, as follows
Fr Bids or quotes were not taken on this purchase because:
Zimmer & Francescon, Inc. is rep. for replacement parts on this pump.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
[]General Fund: ERoad Use Tax: CSewer: Sanitation:
[]Bonds: []Federal/other grants: nOther(specify):
This expenditure is to be coded to the following budget line-item:
520-14-5200-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which budgeted amount is $ 350,000.00
and the current available balance is $ 286,282.20
Respectfully submitted,
'6f 13°1 Ze ICI' Zdeltad'll/I el /-!(o
(Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date
08/10/2016 WED 8: 06 FAX 877 244 2508 Zimmer & Francescon 2001/002
Fax Quotation
Zimmer & Francescon, Inc.
QUOTATION# 160810
6200 65th Avenue
Moline IL 61265 Date: 08/10/2016
309-797-1117
877-244-2508 Fax To: Waterloo WWTP
rexi(czfpump.com
Attention: Richard Olson
Fax# 319-291-4523
From: REX LARSON
Job Description: FM 4" B5414, sn 2408685
QUANTITY UNIT DESCRIPTION PRICE TOTAL
Item
1 ea Impeller,CW 1 $5,170.00 $5,170.00
1 ea Volute gasket 156 $16.00 $16.00
1 ea Elbow gasket 154 $18.00 $18.00
z6�7r-� c!%���az £SS G 5 d -7 3 Oyg��-
Delivery 1-2 weeks ARO Materials Total
1 City Clerk Use Only
Finance Committee
Approval Date ���/l(0
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 6,220.00 plus ext. shipping cost of $ 0.00 to pay for or purchase
Replacement Hotsy for Shop truck wash
This purchase or expenditure is being made because:
Current Hotsy nine years old and need repairs often.
Vendor selected for this purchase:
Hotsy Equip Co.
nBids or written quotes were taken on this purchase, as follows
rx-Bids or quotes were not taken on this purchase because:
Hotsy Equip Co. of Denver IA is rep. for purchasing Hotsy equipment. $6,220.00 with old
hotsy trade-in.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: nRoad Use Tax: nSewer: Sanitation:
nBonds: nFederal/other grants: nOther(specify):
This expenditure is to be coded to the following budget line-item:
520-14-5200-2119
(Fund - Department - Activity- Account Number) (Project Code)
in which budgeted amount is $ 100,000.00 V
and the current available balance is $ 100,000.00
Respectfully submitted,
(Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date
itc
V
_ HOTSY EQUIP CO P/18/ frir
' 7 4•;._ r,` - 110 TRANSIT ST
1 DENVER IA 50622
IIP- Phone: 319 984 6800
J
es�� ` Fax: 319 984 6801 ®`
- (f0 .x'7/1
�, - i Email bwiuff@hotmail.com °" S" "°�
is i- !'� Website: www.hotsy.com / Intertek `
mar0 EtiO
Prepared For: QUOTATION Date: 8/2/16
Richard Olson Hotsy Sales Consultant: Bud Wiuff
Wastewater Treatment Plant Phone: cell# 515 368 1600
3505 Easton Ave Email: bwiuff@hotmail.com
Waterloo Ia. 50702
Phone 319 291 4553 Estimated Ship Date: 14 to21 Business Days
Fax: 319 291 4523
Email: dick.olson@waterlooia.org
Hotly Part Extended
Model No. Number Description Qty List Price Discount %/$
Price
Hotsy(s) Stationary Hot Water NG-Fired Electric
Pressure Washer- 4.0 GPM @ 2300 PSI, 6.2HP
208V/1PH 28 AMP Baldor® Electric Motor, Belt
921n 1.109-691.0 Drive Hotsy®Triplex Pump 1 $7,300.00 0 % $7,300.00
w/NESTechnologytM, 50' High Pressure Hose, '
Trigger Gun Shut-Off, Shipping Weight 700Ibs
(364,835 BTU/HR). Dimensions: 47.5"L x
71"W x 51"H
N/A N/A Not a Valid Selection 1 0 $
N/A N/A Not a Valid Selection 1 0 %
*** Recommended Accessories/Options ***
N/A N/A 8" draft diverter 1 0 $ $120.00
N/A N/A 1 0 $
N/A N/A Not a Valid Selection 1 0 $
*** Recommended Detergent(s) ***
N/A N/A Not a Valid Selection 1 0 $ $7,420.00
N/A N/A Less trade 1 0 $ -$1,200.00
N/A N/A Not a Valid Selection 1 0 $
Sub-Total $6,220.00
THIS QUOTE IS VALID FOR THIRTY (30) DAYS Shipping & Handling
Taxes $0.00
Terms &Conditions: All orders are subject to approval and acceptance by said Hotsy dealer and shall be subject to TOTAL $6,220.00
the terms and conditions herein contained, and to no others whatsoever unless altered or modified by said Hotsy
dealer in writing. Said Hotsy dealer shall be excused for any delay due to strikes, accidents, war, fires, Acts of Office Use Only:
God, or any other causes beyond our control. Promises of delivery are based on our expectations,and does not
guarantee to accomplish shipment on the dates or estimated time period mentioned. Orders cannot be canceled,
specifications changed, or good returned without written permission. Goods permitted to be returned are subject
to restocking and freight charges.
TO ACCEPT THIS QUOTATION, PLEASE SIGN & DATE HERE:
Nothing Cleans Like a Hotsy!
r�� // THANK YOU FOR THE OPPORTUNITY TO EARN YOUR BUSINESS
9[l E:7 l4Cer2? <Z 7 X71 Cr-S C=U/e T-&E Sf- C,/-'
City Clerk Use Only
Finance Committee
Approval Date q1C/IL
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 2,406.55 plus est. shipping costs of $ 0.00 to pay for or purchase
Stainless salt rig support fabrication
This purchase or expenditure is being made because:
Fabrication of salt rig frame supports
Vendor selected for this purchase: American Pattern
x Bids or written quotes were taken on this purchase, as follows:
American Pattern - Waterloo, IA - $2406.55
Custom Blacksmithing - Waterloo, IA - $2960.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund X Road Use Tax Sewer Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
266-19-7200-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 90,000.00 ✓
and the current available balance is $ 90,000.00
Respectfully su mitted,
-/C 741./J,,kcij /J_Lti2ribi
K:\shared goodies\forms\Street Department-Salt Rig Stainless Frames-August 2016.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date /(L. /I(U
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 3,160.00 plus est. shipping costs of $ to pay for or purchase
PTV Vistro Software with 1st year maintenance with a bundle discount
of 20% ($3,950.00)
This purchase or expenditure is being made because:
Traffic signal and sign analysis. Based on simulation model that we currently use.
Vendor selected for this purchase: PTV America, Inc.
n Bids or written quotes were taken on this purchase, as follows:
PTV America, Inc. Portland, Oregon $3,160.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax Sewer Sanitation
X Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
415-17-7120-2106
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 10,000.00/
and the current available balance is $ 3,581.98 v/
Respectfully submitted,
•
• 4110
(S gnature Dept. ead or Designee Date (Si nature Finance Dept. Review) Date
K:\shared goodies\forms\2016-August-Pre-Auth-TO-PTV America-PTV Vistro software& 1 yr. maintenance-PTV America-GO Bond
NTE$3,160.00.xlsx(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 9/(0/0‘'
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 1,616.25 plus est. shipping costs of $ to pay for or purchase
1 Roll - 30" X 50 Yds. 3M-4081 DG Yellow/Green Flouescent Sheeting
This purchase or expenditure is being made because:
Fabricate school signs.
Vendor selected for this purchase: Newman Signs, Inc.
X Bids or written quotes were taken on this purchase, as follows:
Newman Signs, Inc. Jamestown, ND $1,616.25
3M St. Paul, MN 1,631.25
Iowa Prison Ind. Anamosa, IA 1,837.50
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
Fl General Fund Road Use Tax Sewer ri Sanitation
X Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
415-17-7120-2125
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is
9 $ 10,000.00 V
and the current available balance is $ 8,404.00 i .
Res(ectfully submitted,
7t
' dattil -,80-1 /c. oz5-- .; L.(71./.e.A.46_, 7/14e.",0.44 2
(Signature Dept. ead or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2016-August-Pre-Auth-TO-Newman-30 x 50yds. DG yel-gr Floure sheeting-GO Bond$1,616.25.xlsx(Mar
2010)
Budget
Amendment Descriptions for 9/6/2016 Finance Committee Meeting Agenda.
1. Approve the pjectbudgetfortheFY16RidgewayTnvvers[apha| FundsQrantintheamountnf
$47,075, funded with a federal grant, as submitted by the Housing Authority.
2. Approve the project budget amendment for the Golf Improvement Fund to use cash received in
prior years to purchase grass seed for the golf courses, as submitted by Leisure Services.
Please use this for project budget descriptionsonRnunceogendo Do not need to include this cover
sheet in the Finance Committee packet.
PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date '1b/1(.,
Project Name (from page one) FY 2016 Capital Fund Allocation
Department No. project will be budgeted under 13 To be assigned by the Finance Dept.
Activity No. project will be budgeted under 5451 Project No. (;304
Subproject No.
(Each column should only include amounts by fund)
Fund:_283_ Fund: Fund: Fund:
Total
REVENUES:
3000 Cash on Hand $ -
3350 Federal Grant _
3352 Federal HUD Grant _
3354 Shared Program- Local _
3357 Shared Program-County -
3358 Shared Program-City
-
3360 Shared Program-State -
3361 State Grant
3720 Donations- Restricted _
3750 Sale of Bonds
3352-HUD Grant 47,075.00 47,075.00
TOTALS $ 47,075.00 $ - $ - $ - $ 47,075.00
EXPENDITURES:
1111 Salaries- Regular/Oper 11,769.00 $ 11,769.00
1112 Salaries-Part Time
1315 Education &Training
1345 Travel-Official City
-
1346 Travel- Prof Training
1390 Contractual Services
1382 Building Improvements 35,306.00 35,306.00
TOTALS $ 47,075.00 $ - $ - $ - $ 47,075.00
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\CFP 2016.xls\Page 2(Donat or NON-constr) (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name FY 2016 Capital Fund Allocation
City Contract No. To be assigned by the Finance Dept.
Project Manager Project.No.
Project Budget Total $ 47,075.00 Subproject No.
1. How will this project be funded? �
A. Federal Grant Yes I X I No CFDA# `/L`Y 7;2v % Paid by federal grant 100.00%
Grant Name Capital Fund Grant#IA01 P05050116 Grant Agreement Number
B. State Grant Yes If No 71 % Paid by state grant
Grant Name Grant Agreement Number
C. City Match Source of Funding % Paid by City
D. Other Entities Yes No n % Paid by other entity
Name
Done None
2.Attach copies of any grant agreements that will fund the project(REQUIRED)
Yes No
3. Does the project include the purchase of right of way or other real property? ® 0
If yes, will real property purchases be reimbursable under the grant? El
If yes, have you attached authorization to purchase real property to this document? U El
4. Will this project include any non-participating expenses, such as:
A. Stormwater permit fees 0
B. Publication, or printing costs El ["
C. Others, list
5. Does this project cover any regular full-time salaries or benefits? El El
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
The 2016 Capital Fund Grant will fund operations and building improvements at Ridgeway Towers.
Page 2 must be attached and signed.
K:\shared goodies\forms\CFP 2016.xls\Page 1 All Projects (Mar 2010)
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
FinanceC mmittee approval required?
YES V NO
If so,date approved: a At,/i jo
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 2017 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code AmountFund Dept Activity Acct# Acct Name Proj Code Amount
010 37 4125 3000 cash 37GLF.0001 5,924.00`' 010 37 4125 1537 hort 37GLF.0001 5,924.00
TOTAL $5,924.00 TOTAL $5,924.00
This amendment is being requested because:
to carry over a portion of the balance at the end of fiscal year 2016 to purchase grass seed for the golf courses
The is golf surcharge money.
Prior Committee Actions (Dates):
2/Plaktilt. k-3/46
(Signature Dept. Hea. •r P-signee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Budget Amendment Request Form.xls(Apr 2003)