HomeMy WebLinkAboutAECOM- Professional Service Agmnt - STBG-SWAP-8155(760)--SG-07 - 10/28/2019AECOM
AECOM 319-232-6531 tel
501 Sycamore Street 319-232-0271 fax
Suite 222
Waterloo, Iowa 50703
wxw.aecom.eom
CITY OF WATERLOO
LA PORTE ROAD/HESS ROAD CORRIDOR IMPROVEMENTS
STBG-SWAP-8155(760)--SG-07
PHASE I -- PRELIMINARY ENGINEERING
PROFESSIONAL SERVICE AGREEMENT
This Agreement is made and entered by and between AECOM Technical Services, Inc., 501
Sycamore Street, Suite 222, Waterloo, Iowa, hereinafter referred to as "ATS" and City of Waterloo, 715
Mulberry Street, Waterloo, Iowa, hereinafter referred to as "CLIENT.'
IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto mutually agree as
follows:
SCOPE OF SERVICES
ATS shall perform professional Services (the "Services") in connection with CLIENT'S facilities
in accordance with the Scope of Services set forth in Exhibit A attached hereto.
II. ATS'S RESPONSIBILITIES
ATS shall, subject to the terms and provisions of this Agreement:
(a)
Appoint one or more individuals who shall be authorized to act on behalf of ATS and
with whom CLIENT may consult at all reasonable times, and whose instructions,
requests, and decisions will be binding upon ATS as to all matters pertaining to this
Agreement and the performance of the parties hereunder.
(b) Use all reasonable efforts to complete the Services within the time period mutually
agreed upon, except for reasons beyond its control.
(c) Perform the Services in accordance with generally accepted professional engineering
standards in existence at the time of performance of the Services. If during the two
year period following the completion of Services, it is shown that there is an error in
the Services solely as a result of ATS's failure to meet these standards, ATS shall re -
perform such substandard Services as may be necessary to remedy such error at no
cost to CLIENT. Since ATS has no control over local conditions, the cost of labor and
materials, or over competitive bidding and market conditions, ATS does not guarantee
the accuracy of any construction cost estimates as compared to contractors bids or
the actual cost to the CLIENT. ATS makes no other warranties either express or
implied and the parties' rights, liabilities, responsibilities and remedies with respect to
the quality of Services, including claims alleging negligence, breach of warranty and
breach of contract, shall be exclusively those set forth herein. -
(d)
ATS shall, if requested in writing by CLIENT, for the protection of CLIENT, require
from all vendors and subcontractors from which ATS procures equipment, materials
or services for the project, guarantees with respect to such equipment, materials and
services. All such guarantees shall be made available to CLIENT to the full extent of
the terms thereof. ATS's liability with respect to such equipment, and materials
obtained from vendors or services from subcontractors, shall be limited to procuring
guarantees from such vendors or subcontractors and rendering all reasonable
assistance to CLIENT for the purpose of enforcing the same.
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(e) ATS will be providing estimates of costs to the CLIENT covering an extended period
of time. ATS does not have control over any such costs, including, but not limited to,
costs of labor, material, equipment or services furnished by others or over competitive
bidding, marketing or negotiating conditions, or construction contractors' methods of
determining their prices. Accordingly, it is acknowledged and understood that any
estimates, projections or opinions of probable project costs provided herein by ATS
are estimates only, made on the basis of ATS's experience and represent ATS's
reasonable judgment as a qualified professional. ATS does not guaranty that
proposals, bids or actual project costs will not vary from the opinions of probable costs
prepared by ATS, and the CLIENT waives any and all claims that it may have against
ATS as a result of any such variance.
III. CLIENT'S RESPONSIBILITIES
CLIENT shall at such times as may be required for the successful and expeditious completion
of the Services;
(a) Provide all criteria and information as to CLIENT'S requirements; obtain all necessary
approvals and permits required from all governmental authorities having jurisdiction
over the project; and designate a person with authority to act on CLIENTS behalf on
all matters concerning the Services.
(b) Furnish to ATS all existing studies, reports and other available data pertinent to the
Services, and obtain additional reports, data and services as may be required for the
project. ATS shall be entitled to rely upon all such Information, data and the results of
such other services in performing its Services hereunder.
IV. INDEMNIFICATION
ATS agrees to indemnify and hold harmless CLIENT from and against any and all suits,
actions, damages, loss, liability or costs (including, without limitation, reasonable attorneys'
fees directly related thereto) for bodily injury or death of any person or damage to third party
property if and to the extent arising from the negligent errors or omissions or willful misconduct
of ATS during the performance of the Services hereunder.
INSURANCE
Commencing with the performance of the Services, and continuing until the earlier of
acceptance of the Services or termination of this Agreement, ATS shall maintain standard
insurance policies as follows:
(a) Workers' Compensation and/or all other Social Insurance in accordance with the
statutory requirements of the state having jurisdiction over ATS's employees who are
engaged in the Services, with Employers Liability not less than One Hundred
Thousand Dollars ($100,000) each accident;
(b)
Commercial General Bodily Injury and Property Damage Liability and Automobile
liability insurance including (owned, non -owned, or hired), each in a combined single
limit of One Million Dollars ($1,000,000) each occurrence for bodily injury and property
damage liability. This policy includes Contractual Liability coverage. ATS agrees to
name CLIENT as Additional Insured on this policy, but only to the extent of ATS's
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negligence under this Agreement and only to the extent of the insurance limits
specified herein.
Professional Liability Insurance with limits of $1,000,000 per claim and in the
aggregate covering ATS against all sums which ATS may become legally obligated to
pay on account of any professional liability arising out of the performance of this
Agreement.
ATS agrees to provide CLIENT with certificates of insurance evidencing the above described
coverage prior to the start of Services hereunder and annually thereafter if required. ATS shall
provide prompt notice to the CLIENT in the event of cancellation, material change, or non -
renewal per standard ISO Acord Form wording and the policy provisions.
VI. COMPENSATION AND TERMS OF PAYMENT
Compensation for the services shall be on a cost plus fixed fee basis. Total compensation
is a not-to•exceed fee of Five Hundred Thirty -Seven Thousand Three Hundred Dollars, as
shown below and in attached documents.
Estimated Actual Costs
Fixed Fee (Prime Only)
Contingency (Prime Only)
Contingency (Subs)
Maximum Amount Payable
Division I (SWAP)
$305,700.00
26,200.00
21,200.00
2 900.00
$356,000.00
Division 2 (LOCAL),
$160,400.00
8,600.00
6,800.00
5 500.00
$181,300.00
Total
$466,1 00.00
34,800.00
28,000.00
8 400.00
$537,300.00
ATS may bill the Client monthly for services completed at the time of billing. CLIENT agrees
to pay ATS the full amount of such invoice within thirty (30) days after receipt thereof. In the
event CLIENT disputes any invoice item, CLIENT shall give ATS written notice of such
disputed item within ten (10) days after receipt of invoice and shall pay to ATS the undisputed
portion of the invoice according to the provisions hereof. CLIENT agrees to abide by any
applicable statutory prompt pay provisions currently in effect.
VII. TERMINATION
CLIENT may, with or without cause, terminate the Services at any time upon fourteen (14)
days written notice to ATS. The obligation to provide further Services under this Agreement
may be terminated by either party upon fourteen (14) days' written notice in the event of
substantial failure by the other party to perform in accordance with the terms hereof through no
fault of the terminating party, providing such defaulting party has not cured such failure, or, in
the event of a non -monetary default, commenced reasonable actions to cure such failure. In
either case, ATS will be paid for all expenses incurred and Services rendered to the date of the
termination in accordance with compensation terms of Article VI.
VIII. OWNERSHIP OF DOCUMENTS
(a)
Sealed original drawings, specifications, final project specific calculations and other
instruments of service which ATS prepares and delivers to CLIENT pursuant to this
Agreement shall become the property of CLIENT when ATS has been compensated
for Services rendered. CLIENT shall have the right to use such instruments of service
solely for the purpose of the construction, operation and maintenance of the Facilities.
Any other use or reuse of original or altered files shall be at CLIENT's sole risk
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without liability or legal exposure to ATS and CLIENT agrees to release, defend and
hold ATS harmless from and against all claims or suits asserted against ATS in the
event such documents are used for a purpose different than originally prepared even
though such claims or suits may be based on allegations of negligence by ATS.
Nothing contained in this paragraph shall be construed as limiting or depriving ATS of
its rights to use its basic knowledge and skills to design or carry out other projects or
work for itself or others, whether or not such other projects or work are similar to the
work to be performed pursuant to this Agreement.
(b) Any files delivered in electronic medium may not work on systems and software
different than those with which they were originally produced and ATS makes no
warranty as to the compatibility of these files with any other system or software.
Because of the potential degradation of electronic medium over time, in the event of a
conflict between the sealed original drawings and the electronic files, the sealed
drawings will govern,
IX. MEANS AND METHODS
Ca)
ATS shall not have control or charge of and shall not be responsible for construction
means, methods, techniques, sequences or procedures, or for safety measures and
programs including enforcement of Federal and State safety requirements, in
connection with construction work performed by CLIENT's construction contractors.
Nor shall ATS be responsible for the supervision of CLIENT'S construction
contractors, subcontractors or of any of their employees, agents and representatives
of such contractors; or for inspecting machinery, construction equipment and tools
used and employed by contractors and subcontractors on CLIENT's construction
projects and shall not have the right to stop or reject work without the thorough
evaluation and approval of the CLIENT. in no event shall ATS be liable for the acts or
omissions of CLIENT'S construction contractors, subcontractors or any persons or
entities performing any of the construction work, or for the failure of any of them to
carry out construction work under contracts with CLIENT.
(b) In order that ATS may be fully protected against such third party clairns, CLIENT
agrees to obtain and maintain for the benefit of ATS the same indemnities and
insurance benefits obtained for the protection of the CLIENT from any contractor or
subcontractor working on the project and shall obtain from that
contractor/subcontractor insurance certificates evidencing ATS as an additional
named insured.
INDEPENDENT CONTRACTOR
ATS shall be an Independent contractor with respect to the Services to be performed
hereunder. Neither ATS nor its subcontractors, nor the employees of either, shall be deemed
to be the servants, employees, or agents of CLIENT.
XI. PRE-EXISTING CONDITIONS
Anything herein to the contrary notwithstanding, title to, ownership of, legal responsibility and
liability for any and all pre-existing contamination shall at all times remain with CLIENT. "Pre-
existing contamination" is any hazardous or toxic substance present at the site or sites
concerned which was not brought onto such site or sites by ATS. CLIENT agrees to release,
defend, indemnify and hold ATS harmless from and against any and all liability which may in
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any mariner arise in any way directly or indirectly caused by such pre-existing contamination
except if such liability arises from ATS's sole negligence or willful misconduct.
CLIENT shall, at CLIENT'S sole expense and risk, arrange for handling, storage,
transportation, treatment and delivery for disposal of pre-existing contamination. CLIENT shall
be solely responsible for obtaining a disposal site for such material. CLIENT shall look to the
disposal facility and/or transporter for any responsibility or liability arising from improper
disposal or transportation of such waste. ATS shall not have or exert any control over CLIENT
in CLIENT'S obligations or responsibilities as a generator in the storage, transportation,
treatment or disposal of any pre-existing contamination. CLIENT shall complete and execute
any governmentally required forms relating to regulated activities including, but not limited to
generation, storage, handling, treatment, transportation, or disposal of pre-existing
contamination. In the event that ATS executes or completes any governmentally required
forms relating to regulated activities including but not limited to storage, generation, treatment,
transportation, handling or disposal of hazardous or toxic materials, ATS shall be and be
deemed to have acted as CLIENT's agent.
For ATS's Services requiring drilling, boring, excavation or soils sampling, CLIENT shall
approve selection of the contractors to perform such services, all site locations, and provide
Alt with all necessary information regarding the presence of underground hazards, utilities,
structures and conditions at the site.
XII. LIMITATION OF LIABILITY
CLIENT agrees that ATS's liability for the act, error or omission in its performance of services
under this Agreement shall in no event exceed the amount of the total compensation received
by ATS. It is intended by the parties to this Agreement that ATS's services In connection with
the project anticipated herein shall not subject ATS's individual employees, officers, or
directors to any personal legal exposure for the risks associated with this project.
XIII. DISPUTE RESOLUTION
If a dispute arises out of, or relates to, the breach of this Agreement and if the dispute cannot
be settled through negotiation, then ATS and the CLIENT agree to submit the dispute to
mediation. In the event ATS or the CLIENT desires to mediate any dispute, that party shall
notify the other party in writing of the dispute desired to be mediated. If the parties are unable
to resolve their differences within 10 days of the receipt of such notice, such dispute shall be
submitted for mediation in accordance with the procedures and rules of the American
Arbitration Association (or any successor organization) then in effect. The deadline for
submitting the dispute to mediation can be changed if the parties mutually agree in writing to
extend the time between receipt of notice and submission to mediation. The expenses of the
mediator shall be shared 50 percent by ATS and 50 percent by the CLIENT. This requirement
to seek mediation shall be a condition required before filing an action at law or in equity.
However, prior to or during the negotiations or the mediation either party may initiate litigation
that would otherwise be barred by a statute of limitations, and ATS may pursue any property
liens or other rights it may have to obtain security for the payment of its invoices.
XIV. MISCELLANEOUS
(a)
This Agreement constitutes the entire agreement between the parties hereto and
supersedes any oral or written representations, understandings, proposals, or
communications heretofore entered into by or on account of the parties and may not
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be changed, modified, or amended except in writing signed by the parties hereto. In
the event of any conflict between this contract document and any of the exhibits
hereto, the terms and provisions of this contract document shall control. In the event
of any conflict among the exhibits, the exhibit of the latest date shall control.
(b) This Agreement shall be governed by the laws of the State of Iowa,
(c) ATS may subcontract any portion of the Services to a subcontractor approved by
CLIENT. In no case shall CLIENT's approval of any subcontract relieve ATS of any of
its obligations under this Agreement.
(d) In no event shall either party be liable to the other for indirect or consequential
damages, including, but not limited to, loss of use, loss of profit or Interruption of
business, whether arising in contract, tort (including negligence), statute, or strict
liability.
(e) In the event CLIENT uses a purchase order form to administer this Agreement, the
use of such form shall be for convenience purposes only, and any typed provision in
conflict with the terms of this Agreement and all preprinted terms and conditions
contained in or on such forms shall be deemed stricken and null and void.
(f)
This Agreement gives no rights or benefits to anyone other than CLIENT and ATS and
does not create any third party beneficiaries to the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year written
below.
APPROVED FOR CITY OF WATERLOO
By: I. 31 .L,L.E'lt'-1A (1)
APPROVED FOR AECOM
By:
Printed Name: Quentin Hart Printed Name: Douglas W, Schindel, P.E
Title:
Date:
Mayor
\ ° /Zbb (l eN
IOWA DEPARTMENT OF TRANSPORTATION
Accepted for SWAP Authorization"
By:
Title:
/siv
Title: Associate Vice President
Date: October 15, 2019
Printed Name: /, ri T 2 ,
Date: / ./ / f 20/ ?
"The Iowa DOT is not a party to this agreement. However, by signing this agreement, the Iowa DOT is
indicating the work proposed under this agreement is acceptable for SWAP funds.
CITY OF WATERLOO, IOWA
LA PORTE ROAD/HESS ROAD CORRIDOR IMPROVEMENTS
PHASE I — PRELIMINARY ENGINEERING
EXHIBIT A
A. PROJECT DESCRIPTION
This project consists of the preliminary and final design of improvements to the La Porte
Road/Hess Road Corridor from just north of Mitchell Avenue to the Shaulis Road
intersection, including modifications to the existing traffic operations, safety improvements,
access management changes, transit accommodations, bike/pedestrian facilities and
corridor aesthetics.
This project will be split into three phases:
• Phase I - Preliminary Engineering. This phase will include a review of the entire
corridor and preliminary design development to improve traffic flow, safety, access
management, pedestrian and bicycle accommodations, and aesthetics. This phase
will also include completion of preliminary design plans for the corridor. Phase I,
Preliminary Engineering, will be separated into two divisions as follows: Division I -
SWAP Funding and Division II - Local Funding.
• Phase II - Final Design. This phase will include completion of final design and
construction document preparation for the preliminary design projects developed in
Phase I.
• Phase 111 - Construction -Related Services. This phase will include construction
management and construction -related services for the project.
SCOPE OF SERVICES
PHASE 1- PRELIMINARY ENGINEERING
The following tasks are included in the Scope of Services for Phase I - Preliminary
Engineering:
Division I — SWAP Funding
Data Collection
Task 1 - Topographical Survey. This task includes field surveys, property surveys and utility
calls, as required, to complete the conceptual and final design of the project.
Task 2 - Base Mapping. This task includes development of a base map file in MicroStation
format for use in the development of the project.
Preliminary Design Report and Preliminary Plan Development
Task 3 - Complete Streets. Improvements will address the various modes of transportation
to be accommodated with the proposed alternative.
Task 4 - Transit. This task consists of coordinating with MET Transit to identify current and
proposed transit routes and bus stop locations, and determining improvements in bus stop
locations and designs along the La Porte Road/Hess Road corridor.
Task 5 - Sidewalk/Recreational Trail. The pedestrian improvements include extending
sidewalks and recreational trail along both sides of La Porte Road/Hess Road. This task
includes the preliminary design for the pedestrian and bikeway system. Included will
be a review of sidewalk locations, bikeway locations and traffic control measures.
Task 6 - Corridor Enhancement. This task includes the preliminary design for roadway
enhancements along the La Porte Road/Hess Road corridor. The concepts will be
presented in the form of plan view drawings and typical sections. (This task will be
completed by Ritland+Kuiper Landscape Architects.)
Task 7 - Existing Utility Review. The review of existing utilities in the area will include
above -ground utility lines and underground utilities based on field locates and maps
supplied by the utility companies in the corridor. Locations of potential conflict with the
roadway will be noted.
Task 8 - Existing Drainage Review. The drainage review will be a review of drainage
problem areas which are identified by the City and will include comments about drainage
improvements that could be accommodated in the corridor. This task does not include a
detailed review of drainage designs or drainage modeling.
Task 9 - Environmental Review. The preliminary design will be reviewed with respect to
known environmental conditions within the corridor. If the available environmental data
identifies major environmental constraints relative to the preliminary design, these items will
be summarized. This task will include reviews to meet the requirements of Iowa DOT
SWAP funding. (This task will be completed by I-lg Consult, Inc.)
Task 10 - Prepare Access Management Plan. Design of access management along La
Porte Road will be summarized in an Access Management Plan, which will include a
narrative of the recommendations along with typical graphics, where required.
Task 11 - Construction and Staging Preliminary Plan. The overall corridor will be evaluated
to determine logical packaging and staging of construction projects and to prioritize the
areas of greatest need.
Task 12 - Preliminary Cost Estimates. Preliminary cost estimates will be developed for the
preliminary design. Detailed cost evaluations, such as road -user costs, benefit/cost ratios
and life -cycle costs, are not anticipated.
Task 13 - Prepare Preliminary Plans. The preliminary plans will be depicted on the base
strip maps to indicate the lane configurations, intersection layouts, sidewalk/bikeway
locations and other major features. Plan and Profile Sheets of the corridor will also be
prepared.
Task 14 - Prepare Final Corridor Report. This task includes documentation of the
evaluation of the corridor, including preliminary plans. The report is anticipated to include
the following information:
• Traffic Volumes and Results of Traffic Analysis
• Bicycle/Pedestrian Accommodations
• Anticipated Right -of -Way Needs (Identification of Affected Properties Only)
• Traffic Signal Operations
• Roadway and Intersection Configuration, Including Turn Lanes and Traffic Control
• Traffic Crash Records and Potential Improvement in Recurring or Critical Types of
Crashes (Crashes involving serious injuries or fatalities will be closely reviewed.)
• Accommodation of Transit Stops
• Major Utility Impacts
• Environmental Review
• Project Priorities and Potential Staging of Improvements
• Preliminary Plans
A draft report will be submitted to the City for final review.
Task 15 - Final Revisions. This task includes revisions to the draft report after review by
City of Waterloo.
Task 16 - Final Report. Twenty (20) copies of the final report will be printed and submitted.
Public Involvement (SWAP Portion)
An ongoing public involvement program is included in this Scope of Services. The public
involvement program will consist of the following activities:
Task 17 - Stakeholder Survey. This task includes online surveys to identify key
stakeholders and group representatives within the corridor.
Task 18 - Stakeholder Coordination and Meetings. It is anticipated that stakeholder
coordination will include group meetings with stakeholders who have a common interest,
such as groups of business representatives in a selected area. In some cases, stakeholder
meetings will include one-on-one meetings. This task includes a total of 10 individual or
group meetings with stakeholders to be held either on -site or at City Hall. (Portions of this
task will be completed by HR Green.)
Tasks 19 - Public Informational Meetings. Three (3) public informational meetings will be
held, including one meeting shortly after the project kick-off meeting and one meeting at the
midpoint of project, prior to the development of preliminary plans. Each meeting will include
an overview presentation by the project team, followed by one-on-one discussions with the
meeting participants. Comment forms will be distributed, and the returned comment forms
will be copied into a meeting summary. Copies of the comment forms will be provided to
the Project Management Team. (Portions of this task will be completed by HR Green)
Task 20 - Property Owner Meetings. Consultant will meet with property owners along the
corridor to answer questions and obtain input in the project development. A maximum of 20
meetings are included.
Task 21 - Website/Social Media Materials. It is anticipated that the project website will be
hosted as part of the City of Waterloo website and that materials will be posted to the site by
the City of Waterloo webmaster. This task includes providing periodic materials to be
posted on the website, including a brief summary of project activities and occasional
updates to the website graphics. Updates will be provided to the City approximately every
four weeks. A Facebook page will also be created and managed by AECOM.
The Public Involvement Tasks shown above are repeated in Tasks 40-44, representing the
Local Funding Portion. The staff -hour estimate represents the split in labor efforts for these
tasks and associated funding sources.
Protect Management and Meetings (SWAP Portion)
Task 22 - Agency Coordination. This task includes ongoing coordination with Iowa DOT,
[NRCOG, FHWAand other regulatory agencies.
Task 23 - Subconsultant Coordination. This task includes the coordination, scheduling,
correspondence and contract management forthevarious subconsultants on the project.
Task 24 • Project Management Team (PMT) Meetings. This task includes preparation for
and attendance at monthly PMT meetings throughout the duration of the project. A total of
18 PMT meetings are included in this scope.
Task 25 - City Presentations, This task includes three Council workshop presentations to
the City of Waterloo during development of the project. Upon completion of the preliminary
plans, a final presentation will be made to the City of Waterloo.
Task 26 - Project Administration. This task includes in-house project management and
administrative tasks, including intra-officemeetings, subconsultant coordination, filing and
other in-house administrative tasks.
The Project Management and Meetings Tasks shown above are repeated in Tasks 45-49,
representing the Local Funding Portion. The staff -hour estimate represents the split in labor
efforts for these tasks and associated funding sources.
Division 11— Local Funding
Traffic Analysis
An analysis of traffic operations will be conducted to determine existing traffic conditions
along La Porte Road/Hess Road and to evaluate improvements in the corridor. The
following tasks are included:
Task 27 - Traffic Counts and Reduction of Data. This task includes twenty-four (24) hour
traffic counts taken by Traffic Data, Inc. (MI), at the following locations:
• La Porte Road at End of Slip Ramp
• La Porte Road at East Mitchell Avenue
• Frontage Road at East Mitchell Avenue
• La Porte Road at Bourland Avenue
• Frontage Road at Bourland Avenue
• La Porte Road at Cornwall Avenue
• Frontage Road at Cornwall Avenue
• La Porte Road at Lorraine Avenue
• La Porte Road at Easton Avenue
• La Porte Road at Locke Avenue
• La Porte Road at Howard Avenue
• La Porte Road at Plymouth Avenue
• La Porte Road at East Ridgeway Avenue
• La Porte Road at Access Point Just North of East San Marnan Drive (Panera/Taco Bell)
• La Porte Road at East San Marnan Drive
• La Porte Road at Access Point Just South of East San Marnan Drive (Burger King)
• La Porte Road at Bopp Street
• La Porte Road at Grimm Street
• Hess Road at East Shaulis Road
Task 28 - Traffic Crash Reports. This task includes the collection and review of traffic crash
reports and collision diagrams based on the most recent 5-year data available from the Iowa
DOT. (Portions of this task will be completed by HR Green.)
Task 29 - Develop SYNCHRO Traffic Model. A SYNCHRO traffic model will be set up to
evaluate existing corridor, including approximately 22 intersections and selected frontage
roads. The existing traffic signal timing and coordination data will be provided by the City of
Waterloo. (Portions of this task will be completed by HR Green.)
Task 30 - Analyze Existing Traffic. The SYNCHRO model will be used to evaluate existing
peak traffic operations in the corridor. Output will include levels of service, queuing and
other parameters. (Portions of this task will be completed by HR Green.)
Task 31 - Develop Design -Year Traffic Volumes and Turning Movements. The design -year
traffic volumes and turning movements will be provided by INRCOG and/or Iowa DOT
based on the year 2045 regional model. The forecast traffic volumes will be compared to
the actual counts obtained from this project, as well as historical Iowa DOT counts. The
design year traffic forecasts will be adjusted, if necessary, to reflect actual turning
movements and trend lines. The traffic analysis will evaluate levels of service, queuing and
other traffic operational parameters. (Portions of this task will be completed by HR Green).
Task 32 - Evaluate Traffic Signal Warrants. Traffic signal warrants will be evaluated at each
major side -road intersection. (Portions of this task will be completed by HR Green)
Task 33 - Traffic Analysis Report. A technical memorandum will be prepared
summarizing the findings of the traffic analysis tasks. (Portions of this task will be
completed by HR Green).
Development of Corridor Alternatives
Task 34 - Review Existing and Planned Land Use. This task includes a cursory review of
the City's existing and future land -use plans. Areas of possible change in land use, as
identified by the City, will be reviewed for consistency with the design characteristics of the
La Porte Road/Hess Road corridor.
Task 35 - Develop Roadway Alternatives. It is anticipated that the roadway alternatives will
include modifications of the typical cross sections and/or improvements at various
intersections. The alternatives will include such items as changes in the number of through
lanes and turn lanes, recreational trail and/or bikeway locations, access and frontage road
modifications, and changes in the traffic signal operation. An adequate number of safe
pedestrian and handicap -accessible crossings, including pedestrian signals, will be
incorporated. It is anticipated that one or more new alternatives would be developed at
each major intersection.
Task 36 - Determine Mainline Lane Requirements. Based on a review of the design -year
traffic analysis and crash history, the lane requirements at each major intersection and
segment of roadway will be determined. Segments of roadway with an excess of existing
lanes will be identified, along with areas where additional lanes may be required. (Portions
of this task will be completed by HR Green.)
Task 37 - Evaluate Access and Frontage Road Characteristics. The location and spacing of
existing access points will be evaluated. The frontage road locations and setbacks will also
be reviewed. In areas where access points are closely spaced, or where frontage road
setbacks are inadequate, potential improvements to the access points and frontage roads
will be identified. (Portions of this task will be completed by HR Green.)
Task 38 - Review of Typical Sections. The typical sections developed for the corridor
will be evaluated for traffic capacity, level of service, delay and other measures of
operation. It is anticipated that the following alternatives will be tested under this task:
• Modifications to the slip ramp at the north end of the project
• Modifications to the US 218/Mitchell Avenue intersection
• Changes to 3-, 4- and 5-lane configurations
• Altemative intersection configurations at major cross streets, including the possibility of
roundabout intersections
(Portions of this task will be completed by HR Green.)
Task 39 - Prepare Drawings of Corridor Elements. The final alternatives will be depicted on
the base strip maps to indicate changes in the lane configurations, intersection layouts,
sidewalk/bikeway locations and other major features.
Public Involvement (Local Portion)
An ongoing public involvement program is included in this Scope of Services. The public
involvement program will consist of the following activities:
Task 40 - Stakeholder Survey. This task includes online surveys to identify key
stakeholders and group representatives within the corridor.
Task 41 - Stakeholder Coordination and Meetings. It is anticipated that stakeholder
coordination will include group meetings with stakeholders who have a common Interest,
such as groups of business representatives in a selected area. In some cases, stakeholder
meetings will include one-on-one meetings. This task includes a total of 10 individual or
group meetings with stakeholders to be held either on -site or at City Hall. (Portions of this
task will be completed by HR Green.)
Tasks 42 - Public Informational Meetings. Three (3) public informational meetings will be
held, including one meeting shortly after the project kick-off meeting and one meeting at the
midpoint of project, prior to the development of preliminary plans. Each meeting will include
an overview presentation by the project team, followed by one-on-one discussions with the
meeting participants. Comment forms will be distributed, and the returned comment forms
will be copied into a meeting summary. Copies of the comment forms will be provided to
the Project Management Team. (Portions of this task will be completed by HR Green.)
Task 43 - Property Owner Meetings. Consultant will meet with property owners along the
corridor to answer questions and obtain input in the project development. A maximum of 20
meetings are included.
Task 44 - W ebsite/Social Media Materials, It is anticipated that the project website will be
hosted as part of the City of Waterloo website and that materials will be posted to the site by
the City of Waterloo webmaster. This task includes providing periodic materials to be
posted on the website, including a brief summary of project activities and occasional
updates to the website graphics. Updates will be provided to the City approximately every
four weeks. A Facebook page will also be created and managed by AECOM.
Protect Management and Meetings (Local Portion)
Task 45 - Agency Coordination. This task includes ongoing coordination with Iowa DOT,
INRCOG, FHWA and other regulatory agencies.
Task 46 - Subconsultant Coordination. This task includes the coordination, scheduling,
correspondence and contract management forthe various subconsultants on the project.
Task 47 - Proiect Management Team (PMT) Meetings. This task includes preparation for
and attendance at monthly PMT meetings throughout the duration of the project. A total of
18 PMT meetings are included in this scope.
Task 48 - City Presentations. This task includes three Council workshop presentations to
the City of Waterloo during development of the project. Upon completion of the preliminary
plans, a final presentation will be made to the City of Waterloo.
Task 49 - Project Administration. This task includes in-house project management and
administrative tasks, including intra-office meetings, subconsultant coordination, filing and
other in-house administrative tasks.
PHASE II - FINAL DESIGN
The scope for final design services will be determined at the time the services are needed
and defined under a future amendment to this agreement.
PHASE III - CONSTRUCTION -RELATED SERVICES
The scope for construction -related services will be determined at the time the services are
needed and defined under a future amendment to this agreement.
OaAdminlstrationWGREE\PRORWAT La Porte Rd Hess Rd Corridor Impr Ph Ldoc
ATTACHMENT
Cost Plus Fixed Fee
3.1.1 FEES AND PAYMENTS
Fees. For full and complete compensation of all work, materials, and services furnished under the terms
of this Agreement, the Consultant shall be paid fees in the amount of the Consultant's actual cost plus
applicable fixed fee amount. The Consultant's actual costs shall include payments to any subconsultants.
The estimated actual costs and fixed fee are shown in Attachment. Subconsultant costs are not available
for use by the prime Consultant or other subconsultants. Contingency amount, if established, to provide
for actual costs that exceed those estimated, is shown in Attachment.
The nature of engineering services is such that actual costs are not completely determinate. Therefore, the
Constdtant shall establish a procedure for comparing the actual costs incurred during the performance of
the work to the estimated actual costs listed above. 'rho procedure will itemize prime consultant and
subconsultant costs in association with each scoped task. The purpose is to monitor these two elements
and thus provide for early identification of any potential for the actual costs exceeding the estimated
actual costs. The procedure shall be used in a way that will allow enough lead time to execute the
paragraphs below without interrupting the work schedule,
It is understood by the City/State and the Coma/twit that the level and frequency of Progress Reporting
shall be mutually established for each project, taking into account the complexity and duration of the
work to be performed, Unless otherwise specified, it is agreed that progress reporting will be monthly,
If additional funding is being pursued, and prior to exceeding the authorized amount, the Consultant
should present justification and acknowledgement received for extra work/overrun (prior to its being
performed) and the amount requested, If agreeable, the City/State could accommodate the extra
work/overrun with a contingency release, if applicable, presuming funds allow. (The reporting of an
anticipated budget overrun does not constitute approval by the City/State of funding for the overrun.)
Any change in the maximum amount payable and any modification of the project budget can only be
accomplished with an amendment, work order or supplemental agreement to the agreement.
It is possible that the Consultant's costs for the scoped tasks may need to exceed those shown in
Attachment. The Consultant's and subconsultants' costs for scoped tasks shall not be exceeded without
prior written authorization from the Engineer. Costs for scoped tasks that exceed estimated costs, if
approved by the City/State, may be compensated via Supplemental Agreement, Work Order, Amendment,
or Contingency as detailed in the paragraphs below, If the Consultant exceeds the estimated costs for
scoped tasks for any reason (other than that covered in Section 3.1,1.2(3)) before the City/State is notified
in writing, the City/State will have the right, at its discretion, to deny compensation for that amount.
The fixed fee amount will not be changed unless there is a substantial reduction or increase in scope,
character, or complexity of the services covered by this Agreement or the time schedule is changed by the
City/State. The adjustment to fixed fee will consider both cumulative and aggregate changes in scope,
character, or complexity of the services. Any change in the fixed fee amount will be made by a
Supplemental Agreement, Work Order or Amendment.
If a contingency amount has been established and at any time during the work the Consultant determines
that its actual costs will exceed the estimated actual costs, thus necessitating the use of a continency
amount, it will promptly so notify the City/State in writing and describe what costs are causing the
overrun and the reason. The Consultant shall not exceed the estimated actual costs without the prior
written approval of the City/State. The State may audit the Consultant's cost records prior to authorizing
the use of a contingency amount.
The maximum amount payable will not be changed except for a change in the scope. Changes due to an
overhead adjustment are identified in Section 3.1.1.2. If at any time it is determined that a maximum
amount payable will be or has been exceeded, the Consultant shall immediately so notify the Engineer in
writing. The maximum amount payable shall be changed by a Supplemental Agreement, Work Order, or
Amendment. The State may audit the Consultant's cost records prior to making a decision whether or
not to increase the maximum amount payable.
2 Reimbursable Costs. Reimbursable costs are the actual costs incurred by the Consultant which are
attributable to the specific work covered by this Agreement and allowable under the provisions of the
Code of Federal Regulations (CPR), Title 48, Federal Acquisition Regulations Systems, Subchapter E.,
Part 30 (when applicable), and Part 31, Section 31.105 and Subpart 31.2. In addition to Title 48
requirements, for meals to be eligible for reimbursement, an overnight stay will be required. The Title 48
requirements include the following:
Salaries of the employees for time directly chargeable to work covered by the Agreement,
and salaries of principals for time they are productively engaged in work necessary to fulfill
the terms of the Agreement.
2 Direct non -salary costs incurred in fulfilling the terms of this Agreement. The Consultant
will be required to submit a detailed listing of direct non -salary costs incurred and certify that
such costs are not included in overhead expense pool. These costs may include travel and
subsistence, reproductions, computer charges and materials and supplies.
3 The indirect costs (salary related expenses and general overhead costs) to the extent that they
are properly allowable to the work covered by this Agreement. The Consultant has
submitted to the State the overhead percentage rate to be used provisionally for progress
payments for work accomplished during the Consultant's current fiscal year in Attachment.
Use of updated overhead percentage rates shall be requested by the Consultant after the close
of each fiscal year The updated overhead rate shall be used to update previous year invoices
and subsequent year as a provisional rate for invoicing in order to more accurately reflect the
cost of work during the previous and subsequent years.
Any actual fiscal year or fiscal year's audited or unaudited indirect costs rates known by the
Consultant shall be used in computing the final invoice statement. All unverified overhead
rates shall have a schedule of computation supporting the proposed rate attached to the final
hill, Prior to final payment for work completed under this Agreement all indirect cost rates
may be audited and adjusted to actual rates through the most recently completed fiscal year
during which the work was actually accomplished. In the event that the work is completed in
the current fiscal year, audited indirect cost rates for the most recently completed fiscal year
may be applied also to work accomplished in the current fiscal year If these new rates cause
the actual costs to be exceeded, the contingency amount will be used.
3.1.1.3 Premium Overtime Pay. Premium overtime pay (pay over normal hourly pay) will not be allowed
without written authorization from the City/State and shall not exceed 2 percent of the total direct salary
cost.
3.1.1.4
Payments. Monthly payments shall be made based on the work completed and substantiated by monthly
progress reports. The report shall indicate the direct and indirect costs associated with the work
completed during the month. The City/State will check such progress reports and payment will -be made
for the direct non -salary costs and salary and indirect costs during said month, plus a portion of the fixed
fee.
Fixed fee will be calculated and progressively invoiced based on actual costs incurred for the current
billing cycle. Each invoice shall be accompanied with a monthly progress report which details the tasks
invoiced, estimated tasks to be billed on the next invoice, and any other contract tracking information.
Invoices shall clearly identify the beginning and ending dates of the prime's and subconsultant's billing
cycles. All direct and indirect costs incurred during the billing cycle shall be invoiced. Costs incurred
from prior billing cycles and previously not billed, will not be allowed for reimbursement unless approved
by the City/State.
Upon delivery and acceptance of all work contemplated under this Agreement, the Consultant shall
submit one complete invoice statement of costs incurred and amounts earned. Payment of 100% of the
invoice, inclusive of retainage, if any, will be made upon receipt and review of such claim. Final audit
will determine correctness of all invoiced costs and final payment will be based upon this audit. The
Consultant agrees to reimburse the City/State for possible overpayment determined by final audit.
•
La Porte Road/Hess Road - Mitchell Avenue to ShaulIs Road
Phase 1 - Preliminary Design
City of Waterloo, Iowa
COST ANALYSIS - Division I - SWAP
Direct Labor Cost (AECOM Technical Services)
Category
1.1 Senior Professional
2.2 Project Professional
2.5 Project Professional
3.2 Staff Professional
3.5 Staff Professional
4.3 Professional
5.1 CADD Operator 11
6.1 CADD Operator I
7.2 Senior Technician
8.4 Technician
9.2 Project Support
Hours
32
425
283
72
48
246
138
138
184
192
142
1900
II. Payroll Burden and Overhead Provisional Costs
111. Direct Project Expenses
Category
Mileage
Per Dlem
Lodging
B/W Copies
Color Copies
EDM Equipment
GPS Equipment
Miscellaneous, Other
IV. AECOM Estimated Actual Costs
Subcontract Expense
HR Green
HG Consultants
RKLA
VI. Estimated Actual Costs
VII. Fixed Fee (13%)
VIII. Contingency (10%)
Units
2000
0
0
6000
9600
100
100
AECOM
HR Green
Rate/Hour
$89.55
$66.41
$55.97
$51.75
$47,95
$29.82
$40.78
$28.95
$39.20
$25.79
$31.80
Rate/Unit
0.58
50.00
90.00
0.06
0 22
12.50
25.00
$21,160.00
Amount
$2,865.60
$28,224.25
$15,839.51
$3,726.00
$2,301.60
$7,335.72
$5,627.64
$3,995.10
$7,212.80
$4,951.68
$4,515.60
133.02
Amount
1,160.00
0.00
0.00
360.00
2,112.00
1,250.00
2,500.00
2,400.00
Rounded
$32,500.00
$39,300.00
$22,300.00
$26,232.03
Rounded
Rounded
$21,20000
$2,900.00
$86,595.50
$115,189,33
$9,782.00
$211,566.83
$211,600.00
$94,100,00
$305,700.00
$26,200.00
$24,100.00
IX, Maximum Amount Payable $356,000,00
La Porte Road/Hess Road - Mitchell Avenue to Shaulis Road
Phase 1 - Preliminary Design
City of Waterloo, Iowa
COST ANALYSIS - Division 11 - LOCAL
Direct Labor Cost (AECOM Technical Services)
Category
1.1 Senior Professional
2,2 Project Professional
2.5 Project Professional
3.2 Staff Professional
3.5 Staff Professional
4,3 Professional
5.1 CADD Operator II
6.1 CADD Operator 1
7,2 Senior Technician
8.4 Technician
9.2 Project Support
Hours
8
155
103
30
18
86
68
68
0
0
60
596
Rate/Hour
$89.55
$66.41
$55.97
$51.75
$47.95
$29,82
$40.78
$28.95
$39.20
$25.79
$31.80
II. Payroll Burden and Overhead Provisional Costs
III. Direct Project Expenses
Category
Mileage
Per Diem
Lodging
B/W Copies
Color Copies
EDM Equipment
GPS Equipment
Miscellaneous, Other
IV. AECOM Estimated Actual Costs
Subcontract Expense
HR Green
HG Consultants
RKLA
VI. Estimated Actual Costs
VII. Fixed Fee (13%)
VIII. Contingency (10%)
Units
500
0
0
1500
2400
0
0
AECOM
HR Green
Rate/Unit
0.58
50.00
90,00
0.06
0.22
12.50
25.00
$6,770.00
Amount
$716.40
$10,293,55
$5,764.91
$1,552.50
$863.10
$2,564.52
$2,773.04
$1,968.60
$0.00
$0.00
$1 908.00
133.02%
Amount
290.00
0,00
0.00
90.00
528.00
0.00
0.00
600.00
Rounded
$79,900.00
$5,500,00
$7,300.00
$8,604,50
Rounded
Rounded
$6,800.00
$5,500.00
$28,404.62
$37,783,83
$1,508.00
$67,696.45
$67,700.00
$92,700.00
$160,400.00
$8,600.00
$12,300.00
IX. Maximum Amount Payable $181,300.00
La Porte Road/Hess Road -Mitchell Avenue to Shaulls Road
Phase 1-Preliminary Design
City of Minden, laws
AEGOM Tachnice Services, I e.
Staff Hour atImate
Doactiplion of Wads
Senior
Prat
Project
Pml
SIaf
Pml
Prof
CADD Op
II
CARD Op
1
Tech
Teehnelan
Prolecl
Support
Total
DirlsIon I-SWAPFnudl a
•
64^—�
164
=tom
egg
- 5+
440
;RUT 1 H `..
t-'3._:=.__..
1 Topographical Survey
_,,,4.0
Emma j�IIjIAR_iDE51kirrti Tit NOSIREL L1;Mi PlAZIOEVEGOali.L'v_`'�'a.,._._-.d_�4�3x"£;
3 Complete Streets
r� 29
-'.
.. a-dr mac
0
B
4092
6
46
4??na9ule>marve+..._.___._..._
60fdewa0dfiecrea0anal Trail
Lz
32
_._._e
8
e_._..._
12
12
6j.
.._6 CorddoLEnh4RP.T?R11R,N,LAj„__�_....__.._._...._.. _
T Existing Uldily Review
_.___.
_____
)2
__u..___._
_..____
12
_...........
12
.......__-.-.._.._._�._._
__. 0.
64
8 Existing Drainage Re_
32
8
12
12
fill
9 Environmental Revic 19 Conwlti_,._.....__._..____..._,........_._�........_._._
°
11 Ptyare Access Plan
._.__.,_....__.__
2U
_..—_...__
_.__.._
__..._._...___...
__.._. Q.
36
12 CO tw reaminManagement
oy Pl y,
no
20
IB
36
Estimates
I3PreL9r NayCasnarvprales
hint
40
16
60
13pr0PCCAMMO Wplans
16
49_
N.
AO
q0
160
14 PLepQLp Thud CgpLQcr§9Pgl..__—..�
.TM___
T6,_
__�..__
20
_
.. �_.
4
32
18
_._..____.
__�_
______,
40
0,
156,
.156
4Q
..
15 Final Revisions
I6FIaIRoErt:
-.-9'p,$el1G]NVOL�'EgsENT
�t
3 ..
30
.....
......_..:.. 12
4
16
_
..a.
..
..._._._
.s_. _,
2A
.-a
....sat
�......
4
_•_1z1
._,_......,
_..
_
•
ii siareg9Ler
-L .__"K_..�.-LY%-_L3s .-..
Survey
10 Stakeholder Coordination and Meetings
38
30,
19 Public nformallonal Mee9n415One Meeingioca)
6
301
10
23
T§
20 Property Owner Meeun9s_.
38
13
-,—,..->
12
.
..-. c.
_..__.__
:,*:. -i
--�
g:
54
12
`�"
wz
„?_'--arsr`-1
_
2l yy belt ls°Hs:Ma4!b.V?
OtEGT MANAGEMEfR-
-
OMEETINOS-3-`,_ -w..^ash ���,
]Sgegcy CooNinaOan
12
6
16
23_5nha02 mramconmlri!Me_._._..__�_.—
24Ptgjec( Management TeaftEhj MeeInge
______
1d
__—z°
100
__.-____
0
_.._____..___
12
—..__..._..__..._....—___...
20
20
152
26 Prylec%AdmiLnlaiioli
4
20.._.__._._
20
......._�
0
....__.._
�.__.@
�_..
_ 20
32
00-
56
.....4fyrsp!L(:....G.'>PiYu4.iaA_T __c`,._..._ ._..._... __..c _.... �._2
_.Y .v81
.._:.:_] 41
._..._.`zLiP.
a.?
"45.4ts
Olvfslon II - LOCAf.Fundiaa
xr;a=%5
28THIM,Cr and rts(AIRbREDala,jRR GREENL
J
. g"
.
_.._
_
20 TmI0c Crash Reports (AIR GREEN]0
29 Develop SYl&HRQMgAJ11A GREENI
0
30 Pimlico Existing Traffic MR GREW__
0
310evalPp Design Year TraMcVd_and T_ng Moveme_nts 1(1RGREENJ-,_-___,_,___,_.
0
32 Evaluate Traffic 544mt Waren MDR GREEN!
Taffc An lvjl R rt(
R ORE?'rn
TB
29
§
8
8
8
4
......•.._..•
04
40
34 neadwey/ Mein
yse
DevetaH WeLmd
35 Devata2 Rnadwoy Nlem We
20
24
8
12
52
- -,2_6
34 Determine MaitJlne Lane Reg 4ements9{R G,REENL
28
12
8
8
5e
37 Evaluate Access(fronlape Reads WHRGREENl
2B
13
§,
.0
fib
311 Review oITacat Sections (HA GREEN)
40
12
8
8
68
39 Premiere Draping' oofcomd EI I
_....4
4
-mmy - _oL
10
i,
...
16
_:_y'4
.�..,.
16
L 1
_..._
16
_4 rsg-'-�-
.,.._.._..__..._..�_
s_
60DFa,
4
_e,1�9u'.¢INvO Vivi?M MR r .._.w�..:.._:�. fi- - 47 _�_
40Slakeh94erSurvey
AI slaahoMer Coordination and Meetings
10
I
42 Public Infwmalional hleelilJgJOn Meeunaaocal
2
18
6
10
36
43 PalearifQSy IerM4lhg83_
ID
4
14,
44 wg<oshMg r M Q9hile46
'+pRODESw
_
-'
"�
_ 2
,.
—+-s
.._
3.
AHONe'ET9ll6
_s- : x $:.:.'�...—.t
Coordination
46 Agency Coordination
46 Suhconsullanl CooNinallon
4
4
472.MecrslanagxgieCj4atn5041 Meetings
4
2
28
2
4
4
40
40 City Presenle0eas
4
6
12
49 PaoIect A966916,milog
4
6
12
0
e...eSL..._.
- -
._,...::�
.... AB
--t::. �,
..a._ .Be.
;_ @
a41_3‘„
_... ...
_ DLv57oLLL...LgCAL.,F
_ ..>Z.�Y7al .._.__:;;_. _._:.,�� ...>_
TOTAL HOURS
40
966
168
332
200
200
184
192
202
2,496
La Porte Road/Hess Road - Mitchell Avenue to Shaulis Road
Phase 1 - Preliminary Design
City of Waterloo, Iowa
I. Direct Labor Cost
Category
PIC
Operations Director
Regional Director
Project Manager
Lead Engineer
Project Engineer
Staff Engineer
Admin. Assist.
HR Green
COST ANALYSIS - Division I - SWAP
Hours Rate/Hour
1 $120 19
1 $91.98
0 $70 98
134 $63 43
14 $54 74
3 $36 72
3 $30 50
13 $28 05
169
II. Payroll Burden and Overhead Costs
111. Direct Project Expenses
Category
Mileage
Misc
Subconsultant
Units Rate/Unit
IV. Estimated Actual Costs (I+II+III)
V. Fixed Fee (12%)
VI. Contingency (10%)
VII. Maximum Amount Payable (IV+V+VI)
0 0.58
1
0
Amount
$120.19
$91.98
$0.00
$8,499.62
$766.36
$110.16
$91.50
$364.65
167.79%
Amount
0.00
2,370.00
0.00
Rounded
$3,227.77
Rounded
$2,926.81
Rounded
$10,044.46
$16,853.60
$2,370.00
$29,268.06
$29,300.00
$3,200.00
$2,900.00
$35,400.00
La Porte Road/Hess Road - Mitchell Avenue to Shaulis Road
Phase 1 - Preliminary Design
City of Waterloo, Iowa
1. Direct Labor Cost
Category
PIC
Operations Director
Regional Director
Project Manager
Lead Engineer
Project Engineer
Staff Engineer
Admin. Assist.
HR Green
COST ANALYSIS - Division II - LOCAL
Hours Rate/Hour
0 $120.19
0 $91 98
1 $70.98
60 $63 43
48 $54 74
95 $36 72
341 $30 50
8 $28 05
553
11. Payroll Burden and Overhead Costs
III. Direct Project Expenses
Category
Mileage
Misc
Subconsultant
Units Rate/Unit
IV. Estimated Actual Costs (I+II+III)
V. Fixed Fee (12%)
VI. Contingency (10%)
VII. Maximum Amount Payable (IV+V+VI)
0 0.58
1
1
Amount
$0.00
$0.00
$70.98
$3,805.80
$2,627.52
$3,488.40
$10,400.50
$224.40
167.79%
Amount
0.00
0.00
18,112.00
Rounded
$6,625.42
Rounded
$5,521.19
Rounded
$20,617.60
$34,594.27
$18,112.00
$73,323.87
$73,300.00
$6,600.00
$5,500.00
$85,400.00
La Porte Road/Hess Road -Mitchell Avenue to Shauils Ron
Phase 1-Preliminary Design
City of Waterloo, Iowa
HR Crean
Staff Hour Eellmate
D^scnpEen of Wo,I
PIC
OperationDirectors
R
Diector
Manage
E gineer
Engineer
Engineer
Asset. Total
Olvie(on t • SWAPFu^dI-Lerng
a A;tdmNcaJ Survey - C°F,�?_ `t ...� s - e�-z_:
1TpPRgrapNaal S
.m...v
.
::.._._.a"
'^' -
5=" a
��-.�..
Daasanb�py-tty
_._.PREC¢1WMYtreets S.PIJ ANP PRE[IMWYdLY;P.EAN❑ Yt'1`.`LLL^.s_I...1:,.
f� -
3 Complete Streets
..� '
's' a'
__-�-<az
--V--
�u.�:us„
»
•
4 Transit Alterrtalives
0
a Sidewalk/Recreational Trail
0
6 CwridcrEphOnrgrflent(RKIA)
Exiatin_9Oh ityj eview
0
8 Edslinq Oreinago Review
0
9 Enviropenal Review (HaConsuill
0
10 Prepdre Access Manawemenl Plan
0
11 Cogs0uotionGlaging Preliminary Plan
0
12 EreliminarYCaS.Eshiruaies
0
13 Prepare Sens vlens
0
14 Prepare Final Condor Raped
0
PW
x 17
Stakeholder
G( S�iHEf�-.1Fr. 4` 'hM-FEe__.-- r � -..
Survey
zet.:--
�,
;_ _
.T
..Sr
-
e�d"
_
Y
18 Stakeholder Coordination and Meetings
24
24
19 P tic Informational Meelin9_s(One MeeBngLocal)
30
20
20 Propady Ownef Mdetin9s
0
2
W belle/Sepal ton to 10
_.v
.:....«.-._
..w�..�:.<',..i-....�
. w
.�;'..,^'i,...��x
_
+,.-
0
PRO.IE4TM1fGEMR..NLPEE.Y.I�-,.�.-.e.._
_
2_,
�`�v-...c'"'-
AAenyc Coon/Na0on
2 Sybcon4nlfent Coord10zlian
p
2 Profeet Managempnl Team (PAM Meetings
58
48
25 City Presentations
26 Pr JeetAdnenis0ation
1
1
d2
14
3
3
13
77
4.
?-Lite--.-1'L:
y.' 'R
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parlsduc89Ref
26 Trove Crash RHWds (HR GREEN-1
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29 Deegan SYNCHRO Model RIR GREEN),
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.__...._._.
32 Evaluate Traffic sipnal Vya!iPC (HR GREEN)
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1
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16
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37 Eyalual_AcceseffljOLagf 3p9s41R GREEHL
2
4
4
24
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38 Review (Typical Sec0oosjj GREEN)_
3
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PAWE �' Lri ".-f.
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40 SIalphol ersuwy
0
41 slejehnl er Coordination an Meetings
8
6
42 Public In orma0onal Meeting (Ono Meeting Local)
-
10
10
55„Ptopetly Owgeffdeelings
o
4e_Y„L'e,• ptelS t IMe&Mal I
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ice:.
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45 AgwyCordmamn .•.. ... ..�...':4. .._..�....�
46Subcans Pant Coordination
0
4Z?JJget Al nagemgnl Team/PM-dealings
12
12
48 City Presaliens enj
p
49 Protect Admlplelraltaq
1
10
4
1
1
4
21
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u
TOTAL HOURS
i
1
i
19d
62
98
344
21
122
La Porte Road/Hess Road - Mitchell Avenue to Shaulis Road
Phase 1 - Preliminary Design
City of Waterloo, Iowa
Direct Labor Cost
Category
Principal
Project Manager
Planner/Eng I
HG Consult Inc.
COST ANALYSIS - Division I - SWAP Funding
Hours Rate/Hour
28 $72 12
133 $54.90
67 $60.00
228
II. Payroll Burden and Overhead Costs
III. Direct Project Expenses
Category
Travel (Vehicle Mileage)
Travel (Air)
Hotel
Meals
Plotting
Reproduction and Printing
Equipment Charges
IV. Estimated Actual Costs (1+11+111)
V. Fixed Fee (12%)
VI. Contingency (0%)
Units Rate/Unit
1500 0.58
Amount
$2,019.36
$7,301.70
$4,020.00
156.74%
Amount
870.00
50.00
Rounded
$4,110.22
Rounded
$13,341.06
$20,910.78
$920.00
$35,171.84
$35,200.00
$4,100.00
$0.00
VII. Maximum Amount Payable (IV+V+VI) $39,300.00
La Porte Road/Hess Road - Mitchell Avenue to Shaulis Road
Phase 1 - Preliminary Design
City of Waterloo, Iowa
HG Consult Inc.
COST ANALYSIS - Division II - LOCAL Funding
I. Direct Labor Cost
Category
Principal
Project Manager
Planner/Eng 1
Hours Rate/Hour
8 $72 12
23 $54 90
1 $60.00
32
II. Payroll Burden and Overhead Costs
111. Direct Project Expenses
Category
Travel (Vehicle Mileage)
Travel (Air)
Hotel
Meals
Plotting
Reproduction and Printing
Equipment Charges
IV. Estimated Actual Costs (1+11+111)
V. Fixed Fee (12%)
VI. Contingency (0%)
Units Rate/Unit
0 0.58
Amount
$576.96
$1,262.70
$60.00
156.74%
Amount
0.00
Rounded
$585.26
Rounded
$1,899.66
$2,977.53
$0.00
$4,877.19
$4,900.00
$600.00
$0.00
VII. Maximum Amount Payable (IV+V+VI) $5,500.00
La Porte Road/Hess Road - Mitchell Avenue to Shaulis Road
Phase 1 - Preliminary Design
City of Waterloo, Iowa
HG Consult Inc.
Staff Hour Estimate
Task No Description of Work
Principal
Project
Manager
Planner!
Engineer I
Total
Division I- SWAP Funding
9 Environmental Review
2
46
64
112
18 Stakeholder Coordination and Meeliegs
24
24
19 Public Informational Meelin s jane Meeting Local)_
22 Agency Coordination �.
__
8
3
3
8
6
24 Project Mangement Team_(PMTLMeetings
6
40
48
26 Project Administration
20
12
32
----pnl
.AREuaitg4't_5t
:`rz'_.«At-....-__
�...__.
ar.
WPY,-
Division 11- LOCAL Funding
41 Stakeholder Coordination and Meetings
6
6
42 Public Informational Meetings (One Meeting Local)
4
4
45 Agency Coordination
1
1
2
____ ___47 Project Management Team(PMT) Meetings___._.
49 Project Administration
.._._
,..._..2 ....__..._
6
10
2
12,_-
8
lvlsj7nf(
A�F,j
Sas
2
Ifv.
@ff, _
sa
w 6
TOTAL HOURS
36
156
68
260
La Porte Readiness Road - Mitchell Avenue to shaulls Road
Phase 1 - Preliminary Donlon
City of Waterloo, Iowa
RKLA
Staff Hour Estimate and Cost Analysts -Division I and Division 11
Task No. Description oMWork
Senior LA 1
Senior LA 2
Landscape
Architect
Total
Division I - SWAP Funding
3 Complete Streets
4
12
12
26
5 Sidewalk/Recreational Trail
.........
___
2
2
2
16
2 _....__
_ 48 __-_
__-6..___...
80___,_
12___...
12
28
._.__—...._—_.
__._ 12 PreliminwgestEstmates_.,_.___ ._._,,._-,.__....,_..__.___...
.._.._._ /9 _ Pfaare Final Corridor Renal __.._...._..._...__..__.._—..___—.—.._.._._.__
_ __ _ 15 _Final Revisions _ _ _ ___ __________
18 Stakeholder Coordination and hieeUs
___
2
___
_ 48
48
-
_..._
6
20
19 Public Informational Meetings
8
8
16
28_.Pratect Adminislralia�
.. __
10
10
20
_._
4-'➢ftra$Walks lie = =tea" ..
4w_.
-... _s' m'A
Dlvislan II., LOCAL Funding
34 Review Existing and Planned tend Use
2
2
2
2
2
2
6
6
_
35 Develop Roadway Alternatives
_ 39 Prepare Drawingsof Condor Elements
6
8
24
90
41 Stakeholder Coordination and Meetings_
2
4
4 -__
4
6
0
-_
42 Public Informational Mee➢ngs�One Meetinp_Loca)
47 PMT Meetings,
2
2
4
48 City Presentations
1
1
_—___ 99_—..__ Pra�pt AOminls4alion.._....._..........,___....,_....._
OfKgoRlttLg2?.cYngrb Tii/ ,
....................._.......�__..$..__.._____5.._.—___�
22.,k'SA
t`
_.—_..
. .s'S i
.GI, `_..aai
TOTAL HOURS
36
92
182
310
uritr tit e:.
SWAP Hours
Rawly Rale
Direct tabor Amount
Estimated Expenses
Direct Expense Costs
Estimated Actual Costs
Contingency (O%)-Rounded
Maximum Amount Payable (Rounded)
, PTIWirgrjU teMt r�'dir I mo
24
$12a.00
$3.000.00
$a.0o
Rounded
Local Hours 12
Ronny Rate $125.00
Direct Labor Amount $1.600.00
Estimated Expenses
Direct Expense Costs
5000
70
$125.00
18,750.00
22
$126.00
$2.750.00
14
$75.00
$10,575.00 $22,325.00
$0.00
522,325.00
$22,300.00
$0.00
$22,300.00
41
$76.00
$3,075.00 $7,325.00
$0.00
Estimated Actual Costs $7,325.00
Rounded $7.300.00
Contingency (O%)-Rounded
Maximum Amount Payable (Rounded)
$o.00
$7,30000