HomeMy WebLinkAboutMinutes-12/30/2019 FINANCE COMMITTEE
December 30, 2019
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Vice Chairperson Bruce Jacobs,Pat Morrissey, and Chairperson Sharon Juon.
Moved by Morrissey seconded by Jacobs that the Agenda, as proposed, be approved. Voice vote
-Ayes: Three. Motion carried.
Moved by Morrissey seconded by Jacobs that the Minutes of December 16, 2019, as proposed,
be approved. Voice vote -Ayes: Three. Motion carried.
Moved by Jacobs seconded by Morrissey that the request for the following travel requests, be
approved.
Travel Requests
Name&Title of Amount
Personnel Class/Meeting Destination Date(s) not to
Exceed
JB Bolger, Golf Iowa Turfgrass Conference Altoona, January 8,2020 $150
Manager and Tradeshow IA
Brad VanderWerff, Iowa Turfgrass Conference Altoona, January 8-9, $195
Golf Superintendent and Tradeshow IA 2020
Bob Jorgensen, Golf Iowa Turfgrass Conference Altoona, January 8-9, $195
Superintendent and Tradeshow IA 2020
Voice vote - Ayes: Three. Motion carried.
Moved by Morrissey seconded by Jacobs that the request for the following pre-authorizations to
expend over $1,000.00,be approved.
Pre-Authorizations to Expend over$1,000.00
Dept. Amount+ Expenditure
Est. S/H
Leisure Services $2,300 Youth hockey equipment to be used in WYHA recreational
hockey program and paid for with funds from the Fred G.
Merold Fund.
Leisure Services NTE$10,000 Rental of excavator.
Leisure Services $2,500 Renewal of annual subscription to TreeKeeper software.
MIS NTE $3,950 (4) iPADS for Code Enforcement.
Police $1,049 Forensic cellular phone extraction for an ongoing criminal
investi ation.
Sewer $2,854.40+ Weil pump repair/rebuild kit.
$250 S/H
Mr. Morrissey questioned how Item 7 will be used by Code Enforcement.
Chris Youngblut, IT Director,provided an overview of the item.
Mrs. Juon questioned if the purchase is designed to work with the software purchased for Code
Enforcement.
Chris Youngblut confirmed.
Mr. Morrissey questioned how item 8 will be used.
Finance Committee
December 30, 2019
Page 2
Joe Leibold, Police Major, provided an overview of the item.
Voice vote- Ayes: Three. Motion carried.
Moved by Jacobs seconded by Morrissey that the budget amendment to allow the use of$10,000
in contingency funds for temporary employment services for the Housing Authority, as
submitted by the Housing Authority,be approved. Voice vote - Ayes: Three. Motion carried.
Mr. Morrissey questioned why contingency funds are being used.
Michelle Weidner, Chief Financial Officer,provided an explanation.
Moved by Jacobs seconded by Morrissey that the project budget for the Iowa Department of
Transportation Air Service Development Grant, funded with $48,000 from IDOT and requiring
$12,000 in city matching funds to be used for advertising, as submitted by the Airport, be
approved. Voice vote-Ayes: Three. Motion carried.
Moved by Jacobs seconded by Morrissey that the project budget amendment for the Young
Arena Youth Hockey Project, funded with donations,to use donations received in prior years for
hockey equipment in the amount of $5,942, as submitted by Leisure Services, be approved.
Voice vote-Ayes: Three. Motion carried.
Moved by Jacobs seconded by Morrissey that the project budget amendment for the Golf
Improvement Fund, funded with golf fee surcharges, to use fees earned in prior years in the
amount of$10,000 for the pond dredging project at Gates Golf Course, as submitted by Leisure
Services, be approved. Voice vote - Ayes: Three. Motion carried.
Moved by Jacobs seconded by Morrissey that the project budget for the Greenbelt Lake
Improvements Phase 1 project, funded with a grant from the state of Iowa in the amount of
$200,000, as submitted by Leisure Services, be approved. Voice vote - Ayes: Three. Motion
carried.
Moved by Jacobs seconded by Morrissey that the project budget amendment for the Police
Organized Crime Drug Enforcement Task Force project, funded with federal fees, in the amount
of$7,500 for overtime services, as submitted by the Police department, be approved. Voice vote
- Ayes: Three. Motion carried.
Moved by Juon seconded by Morrissey that the request of Airport staff to sell an old snow plow
blade,be approved. Voice vote - Ayes: Three. Motion carried.
Moved by Juon seconded by Morrissey that Bills Payment, as contained in Accounts Payable
Invoice Report, dated December 30, 2019, in the amount of$2,938,905.59 be received, placed
on file and approved and forwarded to the full council for approval. Voice vote - Ayes: Three.
Motion carried.
With no further business before the committee, it was moved by Jacobs seconded by Morrissey
that the meeting be adjourned at 5:25 p.m. Voice vote-Ayes: Three. Motion carried.
N&AL
elley Felchfi
City Clerk