HomeMy WebLinkAboutMinutes-1/27/2020 FINANCE COMMITTEE
January 27, 2020
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Vice Chairperson Pat Morrissey, Margaret Klein, and Chairperson Sharon
Juon.
Moved by Morrissey seconded by Klein that the Agenda, as proposed, be approved. Voice vote
-Ayes: Three. Motion carried.
Moved by Morrissey seconded by Klein that the Minutes of January 21, 2020, as proposed, be
approved. Voice vote - Ayes: Three. Motion carried.
Moved by Klein seconded by Morrissey that the request for the following travel requests, be
approved.
Travel Requests
Name &Title of Amount
Personnel Class/Meeting Destination Date(s) not to
Exceed
Todd Derifield, Iowa State University Shade Ames, IA February 26-27, $288
City Forester Tree Short Couse 2020
Officers Ehlers, Physical Surveillance School Des March 9-13, $400
Northup and Moines, IA 2020
Woodward
Sgt. Hoelscher Open Sight Rifle Instructor Des November 13, $175
Recertification Moines, IA I 2-O9 2019
Mrs. Juon questioned why the travel request for Sgt. Hoelscher is coming to the committee after
the training occurred.
Major Joe Leibold explained that the training was at no cost in the past but that the police
academy sent a bill for the training and will be billing for training in the future.
Voice vote -Ayes: Three. Motion carried.
Moved by Morrissey seconded by Klein that the request for the following pre-authorizations to
expend over$1,000.00, be approved.
Pre-Authorizations to Expend over$1,000.00
Dept. Amount+ Expenditure
Est. S/H
Airport $1,940 Four tons of urea for use on runways in icy winter conditions
to aid in the braking action of aircraft.
Building $8,700 Elevator upgrades at Five Sullivan Brothers Convention
Maintenance Center.
Building $14,340 Elevator upgrades at Library, City Hall and Art Center.
Maintenance
Building $1,620 Elevator upgrades at East/West parking ramps.
Maintenance
Code $1,890 Removal of hazardous tree per court order at 408 Elm Street.
Enforcement
Code $1,000 Removal of hazardous tree per court order at 1428 Stratford
Enforcement Avenue.
Convention NTE Square point of sale hardware.
Center $10,000
Convention $5,500 Social Tables software, including setup, unlimited users and
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January 27, 2020
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Center one year of service.
Convention $4,600+ ADP time clock and WiFi adapter.
Center $115 S/H
Leisure Services $14,779.73 (1) John Deere Z994R Diesel Commercial Z Track Mower.
MIS $5,192 Wireless network upgrades for Five Sullivan Brothers
Convention Center.
Sanitation $6,318.95 Printing, envelopes and bulk postage for 13,000 yard waste
2020 calendars.
Traffic $1,040+ (20)portable rubber bases.
$226 S/H
Trak $16,768 TSI Gridsmart detection system including camera with mount,
processor and turn on assistance for U.S. 218 and W. 18th
Street intersection.
Mr. Morrissey questioned item 4 asking if the urea will be used on runway 6/24.
Keith Kaspari,Airport Director, stated that the urea will not be used on runway 6/24.
Mr. Morrissey questioned if the elevators have cameras.
Noel Anderson, Community Planning and Development Director, explained that these elevator
repairs are strictly to address the required state code upgrades and that the cameras would be
under a different contract.
Mrs. Juon questioned if this is funded with CIP money.
Noel Anderson explained that these elevator repairs are funded with CIP funds.
Mr. Morrissey questioned items 8 and 9 and what happens if people refuse to pay.
Michelle Weidner, Chief Financial Officer, explained that the fees would be assessed to their
property taxes.
Mr. Morrissey questioned if it has already occurred that the property owner is informed of the
cost to remove the tree, and questioned who enforces that that money gets paid back to the city.
Michelle Weidner explained that she does not know the process or paperwork for notifying of
the cost to remove the tree. Once the fee is assessed the county distributes the funds back to the
city.
Mr. Morrissey commented that he needs to follow up with the county about ensuring these
payments are remitted.
Michelle Weidner commented that typically if someone does not pay their taxes the property
goes to tax sale. At that point, an investor can buy the property and the former owner would
have to pay that individual at a rate of 26%interest.
Mr. Morrissey questioned the items 10-12.
Michelle Weidner explained that these expenses are part of the contract agreement.
Mr. Morrissey questioned item 14.
Chris Youngblut, IT Director, explained how the wireless signal was set up prior and noted that
Spectra is going to occupy office space that was not utilized in the past. He explained that it will
allow for expanded traffic on the network.
Mr. Morrissey questioned if item 15 would include make up days.
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January 27, 2020
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Sandie Greco, Traffic Operations, explained that the calendar will include make-up days.
Voice vote -Ayes: Three. Motion carried.
Moved by Klein seconded by Morrissey that the project budget amendment in the amount of
$3,000 for the Police Canine project, to be used for training and other expenses, as submitted by
the Police Department, be approved. Voice vote -Ayes: Three. Motion carried.
Moved by Klein seconded by Morrissey that the project budget for the FY2020 Federal Violence
Against Women grant in the amount of$36,113 to be used for the Domestic Abuse Response
Officer, as submitted by the Police Department, be approved. Voice vote - Ayes: Three.
Motion carried.
Moved by Klein seconded by Morrissey that the refund request in the amount of$153 for yard
waste service fees billed in error on a property located at 415 Hillcrest Road, be approved.
Voice vote - Ayes: Three. Motion carried.
Moved by Klein seconded by Morrissey that the request in the amount of$153 for yard waste
service fees billed in error on a property located at 1125 Bertch Avenue, be approved. Voice
vote-Ayes: Three. Motion carried.
Moved by Klein seconded by Morrissey that the request in the amount of$46.50 for duplicate
garbage collection fees paid on a property located at 328 Peek Street, be approved. Voice vote -
Ayes: Three. Motion carried.
Moved by Juon seconded by Morrissey that Bills Payment, as contained in Accounts Payable
Invoice Report, dated January 27, 2020, in the amount of$1,559,910.28 be received, placed on
file and approved and forwarded to the full council for approval. Voice vote - Ayes: Three.
Motion carried.
With no further business before the committee, it was moved by Morrissey seconded by Klein
that the meeting be adjourned at 5:30 p.m. Voice vote-Ayes: Three. Motion carried.
&&OL
Kelley Felc e
City Clerk