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HomeMy WebLinkAboutMinutes-Council Minutes-1/27/2020January 27, 2020 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, January 27, 2020. Mayor Quentin Hart in the Chair. Roll Call: Boesen, Amos, Morrissey, Klein, Feuss, Grieder, and Juon. Prayer or Moment of Silence. Pledge of Allegiance: Randy Bennett, Public Works Division Manager 157350 - Juon/Morrissey that the Agenda, as amended, by deleting Item 1A3, Resolution approving the request of Scott Hambly for tax exemptions on the construction of home improvements valued at $30, 000, for property located at 1516 Newell Street and located in the Consolidated Urban Revitalization Area (CURA), to finalize building inspections and permits, for the Regular Session on Monday, January 27, 2020, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 157351 - Juon/Morrissey that the Minutes, as proposed, for the Regular Session on Tuesday, January 21, 2020, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Recognition of Julie Dawson for 30 Years of Service. ORAL PRESENTATIONS John Sherbon, 1715 Robin Road, commented that he is confused about why the city is leasing a property near the bowling alley and believes it is for the business to put snow. Forrest Dillavou, 1725 Huntington Road, commented that he is concerned about a home located at 915 Linden. Operation Threshold and other charitable organizations have helped people to inhabit this home and is concerned where the people will go. He asked if the city will pay to relocate this family. David Dryer, 3145 W. 4a' Street, requested clarification on what regulations are requiring sprinklers at the warming center but not at the airport. He commented that he does not support closing runway 6/24. Mrs. Klein commented that she is excited to see RAGBRAI coming to Waterloo. She stated that she had a conversation with a council member about seconding the motion to rescind the ban the box ordinance and the colleague agreed to do so. She expressed thanks for that member's willingness to work together. She further stated that she had a phone call later from that same council member who said that they would no longer be seconding the motion due to phone calls from other council members. She stated that she wants to pull off the consent agenda because transparency is needed. Mr. Morrissey commented on a previous action by council, downtown snow removal and the warming center. Mayor Hart provided an update on the warming center. He explained how the consent agenda works. 157352 - .Juon/Grieder that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. CONSENT AGENDA 157353 - Juon/Morrissey that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: January 27, 2020 Page 2 1. Resolution approving Finance Committee Invoice Summary Report, dated January 27, 2020, in the amount of $1,559,910.28, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-58. 157354 - Klein/Morrissey 2. Resolution approving the request of Brian and Brenda Holman for tax exemptions on the construction of a new single family home valued at $240,000, for property located at 711 Short Street and located in the Consolidated Urban Revitalization Area (CURA). Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-59. _ ass e Moir , ., 157355 - Klein/Morrissey 4. Resolution approving the request of Shawn Hoosman for tax exemptions on the construction of a garage and home improvements valued at $30,000, for property located at 333 Wendell Court and located in the Consolidated Urban Revitalization Area (CURA). Roll call vote - Ayes: Seven. Motion carried. Mrs. Klein requested an overview of the item. Resolution adopted and upon approval by Mayor assigned No. 2020-60. 157356 - Klein/Morrissey 5. Resolution approving the request of Ron Knudsvig for tax exemptions on the construction of a single family home valued at $650,000 for property located at 4847 Shelley Court, and located in the City Limits Urban Revitalization Area (CLURA). Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-61. 157357 - Klein/Morrissey 6. Resolution approving the request of Ian Crowther -Green for tax exemptions on the construction of a single family home valued at $303,675 for property located at 1306 Partridge Lane, and located in the City Limits Urban Revitalization Area (CLURA). Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-62. 157358 - Klein/Morrissey 7. Resolution approving preliminary plans, specifications, form of contract,etc., setting a date of bid opening as February 13, 2020, and date of public hearing as February 17, 2020, for the FY 2020 Lot 2, Brock 3rd Addition Sanitary Sewer Extension, Contract No. 986, and instructing the City Clerk to publish said notice. Roll call vote -Ayes: Seven. Motion carried. Mr. Morrissey commented that there were no attachments on Item 7 and 8 and does not want to vote to approve a resolution without a chance to review the documents. Jamie Knutson, City Engineer, explained that for the past 25 years, this has been the way these projects have been put on the agenda. He further explained that the plans for this January 27, 2020 Page 3 project alone are approximately 130 pages, and the specs book are a couple of hundred pages and he is happy to provide council with copies. Mayor Hart questioned what information is made available for viewing following the bid opening and public hearing. Jamie Knutson provided an overview of the process and explained that plans and specs are available in the Engineering Department for council and public review. Kelley Felchle, City Clerk, explained the need for the wording used in resolutions 7 and 8, and gave an example of wording that could be added in lieu of providing the large attachments. Resolution adopted and upon approval by Mayor assigned No. 2020-63. 157359 - Klein/Morrissey 8. Resolution approving preliminary plans, specifications, form of contract, etc. and setting date of bid opening as February 27, 2020, and date of public hearing as March 2, 2020, for the FY 2020 University Avenue Reconstruction - Phase 3 from Evergreen Avenue to Highway 63, Contract 971, and instruct City Clerk to publish said notice. Roll call vote -Ayes: Six. Nays: One (Morrissey). Motion carried. Mr. Juon commented on the size of the documents and questioned why it is unacceptable to Mr. Morrissey to review the large documents in the Engineering Department. Mr. Morrissey provided a response and considerable discussion ensued on the issue. Mrs. Klein call the question. 157360 - Morrissey/Feuss to postpone for one week to allow council to review preliminary plans. Roll call vote -Ayes: One. Nays: Six (Juon, Boesen, Amos, Klein, Feuss, Grieder). Motion failed. Jamie Knutson explained the importance of the timing and noted that are consequences and additional costs involved to redo plans and specs if the resolution is postponed. He further urged council to approve the resolution and allow the bidding process to continue. Mr. Morrissey explained the reason he wants to postpone the item is because he believes the preliminary plans have changed since he last voted on the issue. Jamie Knutson commented that nothing has changed in the plans from what was previously presented. Resolution adopted and upon approval by Mayor assigned No. 2020-64. 157361 - Morrissey/Amos 9. Resolution approving request to seek proposals for Digital Signage System Design, Upgrade and Installation for the Waterloo Public Library. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-65. January 27, 2020 Page 4 157362 - Klein/Amos Travel Requests Name & Title of Amount Personnel Class/Meeting Destination Date(s) not to Exceed Todd Derifield, City Iowa State University Ames, IA February $288 Forester Shade Tree Short Couse 26-27, 2020 Voice vote -Ayes: Seven. Motion carried. 157363 - Klein/Amos 1161 Amount Name & Title of Class/Meeting Destination Date(s) not to Personnel Exceed Officers Ehlers, Physical Surveillance Des Moines, March 9-13, $400 Northup and School IA 2020 Woodward Voice vote -Ayes: Seven. Motion carried 157364 - Klein/Amos C. Amount Name & Title of Class/Meeting Destination Date(s) not to Personnel Exceed Sgt. Hoelscher Open Sight Rifle Des Moines, November $175 Instructor Recertification IA 13, 2019 Voice vote -Ayes: Seven. Motion carried. 157365 - Klein/Amos ►01 a. Approved Beer, Liquor, and Wine Applications Name & Address of Class New or Expiration Includes Business Renewal Date Sunda Amalgamated Local 838 C Liquor w/Outdoor Renewal 2/29/2020 UAW, 2615 Washington Service Street Mr. Morrissey questioned if the new license application is connected with the signage and commented that the establishment had been out of compliance. Kelley Felchle explained that signage and liquor licenses were handled separately. Noel Anderson, Community Planning and Development Director, explained that he would follow up on the compliance issue. Voice vote -Ayes: Seven. Motion carried. 157366 — Klein/Amos 113 Name & Address of Class New or Expiration Includes Business Renewal Date Sunday New Star Fletcher, 315 B Wine / C Beer / E New 1/29/2021 x Fletcher Avenue Liquor i Voice vote -Ayes: Seven. Motion carried. 157367 — Klein/Amos January 27, 2020 Page 5 3. Mayor Hart's recommendation of the following appointments: Appointee Board/Commission Expiration Date New or Re -Appointment Brad Condon Board of Adjustment February 2, 2025 Re -Appointment Voice vote -Ayes: Seven. Motion carried. PUBLIC HEARINGS 157368 - Amos/Feuss that proof of publication of notice of public hearing on Wastewater Treatment Plant Biosolids Modifications, Contract No. 994, as published in the Waterloo Courier on January 13, 2020, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 157369 - Amos/Feuss that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 157370 - Amos/Feuss that "Resolution confirming approval of specifications, bid documents, etc.", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-66. 157371 - Amos/Feuss that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-67. 157372 - Amos/Feuss Motion to receive and file and instruct City Clerk to read bids and refer to Treatment Operations Supervisor for further review. Base Bid Estimate: $16,275,000 Alt. 1 Outdoor Loadout - $ 200,000 Alt. 2 Chemical Building - $ 1,020,000 Alt. 3 Primary Sludge - $ 360,000 Alt. 4 Boilers - $ 305,000 Bidder Bid Security Bid Amount Base Bid $18,200,000 WRH, Inc. Alt. 1 $132,000 Amana, IA 5% Alt. 2 $990,000 Alt. 3 $518,000 Alt. 4 $296,000 Base Bid $16,587,300 Woodruff Construction LLC Alt. 1 $199,000 Waterloo, IA 5% Alt. 2 $840,000 Alt. 3 $374,000 Alt. 4 $266,000 January 27, 2020 Page 6 Base Bid $18,150,000 Williams Brothers Alt. 1 $100,000 Construction, Inc. Peoria,,IL 5% Alt. 2 $740,000 Alt. 3 $640,000 Alt. 4 $260,000 Voice vote -Ayes: Seven. Motion carried. RESOLUTIONS 157373 - Morrissey/Boesen that "Resolution approving an amendment to the City of Waterloo Policy Regarding Residency of Critical Municipal Employees and City Department Heads by removing fire fighters, Waterloo Fire Rescue medical supervisors, and Regional Training Center Coordinator, from the policy", be adopted. Roll call vote -Ayes: Six. Nays: One (Klein). Motion carried. Forrest Dillavou, 1725 Huntington Road, commented that he does not support this resolution as it will have a serious impact on safety. He commented that critical city employees should live within city limits. David Dryer, 3145 W. 4t' Street, questioned why these employees would not want to live in the city. Mrs. Juon questioned how the restriction is impacting searching for talent. She also questioned how residency impacts call backs. Pat Treloar, Fire Chief, explained that they would like to see the certified list include a certain type of prospective employee that already possessed the required certifications and believes that eliminating the restriction will increase that likeliness. Mrs. Juon questioned how many times the city has had to call people in for an emergency Pat Treloar commented that a 32-year employee has had to be called back only once. Mr. Grieder questioned how this policy compares to other cities in Iowa and if their communities have burned down. Pat Treloar commented that the amendment would make the residency restriction comparable to other large communities in the state. Mr. Boesen commented that he supports the policy amendment and believes it will help with recruitment efforts. He stated that during the course of his employment the mileage was reduced and found the policy very restrictive. He does not believe that this amendment will cause employees to leave the city. Mrs. Klein commented that she prefers that the people who protect the city, live in the city. Mr. Morrissey questioned how many critical employees the policy will cover. Pat Treloar commented that it would exclude every employee except for the Fire Chief. Mr. Morrissey questioned if other departments could do the same thing. Pat Treloar commented that the amendment is for the Fire Department but that it is possible that other departments may follow suit. Mr. Morrissey commented that the policy change does not set a 60-mile radius. Pat Treloar commented that they will adopt a departmental policy requiring a 60-mile radius and it will be included in the job descriptions. Mr. Morrissey expressed his confidence and support of Chief Treloar's decisions regarding the fire department. January 27, 2020 Page 7 Mr. Amos commented that the department heads are here because they're trustworthy individuals and that they know what's best for the city. He stated he supports the policy and the fire department. Mr. Feuss commented that the city needs to attract the best employees and that the city needs to be open minded and competitive with other communities. Mayor Hart questioned how many fighters live in Waterloo Pat Treloar explained there are approximately 45 firefighters that live in the city. Mrs. Klein commented that 60 percent of the fire fighters do not live in Waterloo and stated that we are going to see employees leave. Mayor Hart spoke on the importance of having critical need staff within a 10-15 minute drive from the city. Resolution adopted and upon approval by Mayor assigned No. 2020-68. 157374 - Feuss/Grieder that "Resolution approving and accepting a Sanitary Sewer Easement Agreement in the amount $25,000, with JARF, LC, for the FY 2020 Lot 2, Brock 3rd Addition Sanitary Sewer Extension, Contract No. 986, located at 1369-1425 Martin Road, and authorizing the Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-69. 157375 - Morrissey/Amos that "Resolution approving Supplemental Agreement No. 2 with Ament Design, in an amount not to exceed $50,543.30, for construction review services, in conjunction with pavement widening of Ansborough Avenue, from Black Hawk Road, north 0.1 Miles, to Downing Avenue, DOT Project Number STP-A-8155(757)--86-07, and authorizing the Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Don Share, 1415 Downing Avenue, questioned if this item has anything to do with property located Downing and Ansborough. Sandie Greco, Traffic Operations Director, commented that the property is part of the project and has agreements in place with the property owners. Resolution adopted and upon approval by Mayor assigned No. 2020-70. 157376 - Boesen/Amos that "Resolution approving declaring a climate crisis and requesting immediate and accelerated action to address the climate crisis and keep global warming to 1.5 degrees Celsius", be adopted. Roll call vote -Ayes: Seven. Motion carried. Cheryl Christiansen, 1702 E. Mitchell, stated that she shared an article with the council that states that climate change is a hoax. She asked that the council not adopt the resolution and do more research on global warming. She noted two areas in the world that are causing a change in the weather patterns. John Sherbon, 1715 Robin Road, commented that the city does not have the funding to carry out this resolution. He stated that this is already controlled by state and federal law and that the cost to the city is tremendous. David Dryer, 3145 W. 4a' Street, questioned how much the resolution would cost the citizens of Waterloo. January 27, 2020 Page 8 Mr. Grieder commented that the newspaper shared with council is not a newspaper. It is a website written by an Anti -Semitic Holocaust denier and is offended that this type of information would be presented to the council. Mr. Grieder shared a number of scientific studies supporting the existence of climate change and provided a detailed presentation of his stance on the issue. 157377 - Morrissey/Grieder To amend by adding a number 4A that the city resolves that the stakeholders, the mayor or designee and at least one but no more than three council persons, convene at least quarterly working conferences to develop plans for the implementation of these targets. Roll call vote -Ayes: Six. Nays: One (Klein). Motion carried. 157378 - Morrissey/Feuss to recess for five minutes at 7:05 p.m. voice vote ayes seven. Motion carried. 157379 - Morrissey/Juon to reconvene at 7:12 p.m. voice vote ayes seven. Motion carried. Mrs. Juon commented that she believes plans are already underway. Mr. Grieder commented that this plan would not cost the city to create the plan because the Center for Energy and Environmental Education at UNI has reached out to Waterloo and other cities that they have a grant which will allow them to pay for their staff that will help us. The plan will be developed throughout the year and will then come before council with recommendations around the end of this calendar year. Mayor Hart thanked Mr. Grieder for his passion on this topic and explained that he has asked him to be the council liaison and to help walk city staff through the process. Mayor also asked Mr. Grieder to update council every couple of months of the process. Mr. Morrissey encouraged the public to visit the city website and review the action statements included in the resolution. Mayor Hart questioned if a joint proclamation might be considered so that Waterloo could be consistent with the five other communities that UNI has approached. Mrs. Klein commented that Mr. Grieder shows great passion for what he's interested in and that he has done his research. She further asked that everyone remember to be respectful and listen with a caring ear on controversial subjects and understand that council does take the time to research items. Resolution adopted and upon approval by Mayor assigned No. 2020-71. ORDINANCES 157380 - Klein/ that "an ordinance amending the City of Waterloo City Code by repealing Title 5, Police Regulations, Chapter 3, Human Rights, Section 15, Unfair Use of Criminal Record in Hiring Decisions (5-3-15), in its Entirety, and Rescinding Ordinance No. 5522", be received, placed on file, considered and passed for the first time. Motion failed due to a lack of a second. 157381 - Feuss/Morrissey that "an ordinance amending the City of Waterloo 2008 Traffic Code by deleting subsections (2) and (16) of Section 273, No Parking, and inserting in lieu thereof new subsections (2) and (16) to Section 273, No Parking", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 157382 - Feuss/Morrissey that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Six. Nay: One (Klein). Motion carried. January 27, 2020 Page 9 157383 - Feuss/Morrissey that "an Ordinance amending the City of Waterloo 2008 Traffic Code by deleting subsections (2) and (16) of Section 273, No Parking, and inserting in lieu thereof new subsections (2) and (16) to Section 273, No Parking", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Six. Nay: One (Klein). Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5537. 157384 - Morrissey/Amos that "an Ordinance amending the City of Waterloo 2008 Traffic Code by deleting Section 286, Parking for Certain Purposes Prohibited and inserting in lieu thereof a new Section 286, Parking for Certain Purposes Prohibited", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 157385 - Morrissey/Amos that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Six. Nays: One (Klein). Motion carried. 157386 - Morrissey/Amos that "an Ordinance amending the City of Waterloo 2008 Traffic Code by deleting Section 286, Parking for Certain Purposes Prohibited and inserting in lieu thereof a new Section 286, Parking for Certain Purposes Prohibited", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Six. Nays: One (Klein). Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5538. OTHER COUNCIL BUSINESS 157387 - Amos/Feuss that Change Order No. 1 to ECCO Midwest, Inc., for a net increase of $8,000, in conjunction with additional asbestos removal, for property located at 1100 Grant Avenue, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. Noel Anderson, Community Planning and Development Director, provided an overview of the item. 157388 - Morrissey/Amos that Change Order No. 2, to J.F. Brennan Co., Inc., for a net decrease of $93,000, in conjunction with the FY 2020 Cedar River Bladder Dam Repairs, Contract No. 996, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. Jamie Knutson, City Engineer, provided an overview of the item. ADJOURNMENT 157389 - Morrissey/Grieder that the Council adjourn at 7:23 p.m. Voice vote -Ayes: Seven. Motion carried. &&k & Kelley Felc City Clerk