HomeMy WebLinkAbout07/23/2012 FINANCE COMMITTEE
July 23, 2012
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of July 16, 2012.
NEW BUSINESS
Travel Requests
Name & Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Carol Failor, Deputy City Iowa Municipal Ames, Iowa July 24, $144.00
Clerk Professionals Institute 2012
2. Lieutenant Frana Remington 700 Rifle Montezuma, August 22, $240.00
Armorer Course Iowa 2012
3. Chawne Paige, Digital Arts Residency Program at Popopstudios August 11, $1,985.00
Manager Popopstudios Nassau, 2012—
International Center Bahamas September
for the Visual Arts 10,2012
4. Mayor Buck Clark Iowa League of Cities Sioux City, September $380.00
Iowa 25-28,
2012
5. Officer Gann; Officer Sullivan Tactical Warrant Johnston, September $260.00
Service Iowa 10-12,
2012
6.
Pre Authorizations to Expend over $1,000.00
Dept. AmountEsq Expenditure
Building/Maintenance $1,155.94 Install outside hydrant on pump house at Mark's Park
Central Garage $5,400.00 Inner and outer boom assembly for sanitation truck
543106
Leisure Services $3,400.00 Ten (10) benches for various parks
Leisure Services $3,792.00 Dram/shop liquor liability insurance from 9/7/2012 to
9/6/2013 for the Young Arena
Leisure Services $1,505.25 + Trophies and medals for participants in youth baseball
$122.51 and softball programs
Leisure Services $9,805.82 Electric gator
Leisure Services $6,000.00 Rental of portion of maintenance building space at 304
W. Si" Street
Leisure Services $1,500.00 Safety netting for adult softball complex
Leisure Services $2,940.00 Bill board prints and space for advertising the
Riverloop Public Market
Traffic Operations $1,189.65 Thermoplastic white lines and propane torch
Traffic Operations $14,266.00 One 22 foot mast arm sign pole and three 29 foot mast
arm signal poles
BUDGET LINE ITEMS TO BE AMENDED
7. Approve project budget for FY 2011 U.S. Highway 63 Improvements from
Conger/Newell Street to Donald Street in the amount of $150,600.00—Submitted by Eric
Thorson, City Engineer.
8. Approve project budget for US 63 and Airline Highway Advance Warning System in the
amount of$29,315.58 Submitted by Sandie Greco, Superintendent of Traffic Operations.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE DEPT. STAFF ONLY
LINE ITEM USED (///5/ //3 i eei 43,0
TRAVEL REQUEST FY 1:IJ BUDGETED
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST /-lea(cD
LEFT AFTER THIS
REQUEST `VS6-_U[)
DATE '2.-7-7,,% %/it 7--L7 2
Original-Clerk/Finance topy-Department
NAME(S)AND POSITION(S): DATE:
Carol Failor, Deputy City Clerk July 13, 2012
NAME OF CLASS/ MEETING: g DESTINATION: Ames, Iowa
Iowa Municipal Professionals Institute DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATES) OF MEETING:
July 24, 2012 July 24, 2012 July 24, 2012
PURPOSE OF TRAVEL/TRAINING:
To obtain updates on new laws,programs and technology affecting Iowa municipal government.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: h" ;._ , ) ) -
ir
LODGING TAXI
- - - - - GRANT REIMBURSABLE
$ 10.00 MEALS PARKING YES NO7
$104.00 REGISTRATION AIRFARE I REQUIRED CERTIFICATION
$ 30.00 MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 144.00 TOTAL: $ /1y'y,C Cc PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
" PARTMEi READ MAYOR
- 1 -
DATE
DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
FINANCE DEPT. STAFF ONLY
LINE EM USED 010-11-1100-1346
TRAVEL REQUEST Fv_2013 BUDGETED 33').610
CITY OF WATERLOO EXPENDED YTD c..;; ;;2, "G
THIS REQUEST
LEFT AFTER THIS
REQUEST 4,---?'15:)-7
DATE -772,, 7'7'„,20/3'
Original-Clerk/Finance Copy-Department
NAME(S) AND POSITION(S): DATE:
Monty Frana July 16, 2012
NAME OF CLASS / MEETING: DESTINATION: Montezuma, Iowa
Remington 700 Rifle Armorer Course
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
August 22,2012 August 22,2012 August 22,2012
PURPOSE OF TRAVEL:
Lt Krogh is requesting authorization to send Lt. Frana to the Remington 700 Rifle Armorer Course at the Brownell
Training Group on August 22,2012, Montezuma, Iowa. This 1-day course presents skill sets designed to teach Officers
how to Armorer the Remington Rifles that our Tactical Unit has. Lt. Frana is a member of the Tactical Unit and the lead
Firearms Instructor for the Waterloo Police Department. He also is a department armorer and repairs and maintains the
Waterloo Police Department weapons. The only cost of this training is the registration and lunch. A city vehicle will be
needed for travel to the training facility.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
$0.00 LODGING TAXI x GRANT REIMBURSABLE
$15.00 MEALS PARKING YES NO
$225.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
$0.00 MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 240.00 TOTAL: $ 240.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD MAYOR
DATE DATE
FINANCE DEPT. STAFF ONLY
\� ,'' LINE ITEM USED a° ,2(e Gf,'' e-i,5-1.
3 fie?
t 11\r OF WATERLOO TRAVEL REQUEST FY f3 BUDGETED 70(f0.o0
} f! CITYEXPENDED YTD
THIS REQUEST 7g8 LE)
LEFT AFTER THIS
REQUEST ]1 d c,
DATE "7-17„) 747'2'(
Original-Clerk/Finance ' 'CO- -Department
NAME(S) AND POSITION(S): DATE:
Chawne Paige I Digital Arts Manager July 16, 2012
NAME OF CLASS / MEETING: ...
DESTINATION: Popopstudios Nassau, Bahamas
Residency Program at Popopstudios DEPARTURE POINT
International Center for the Visual Arts _ IF NOT WATERLOO: Des Moines, Iowa
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:m`" _....
August 11, 2012 September 10, 2012 August 18- September 7, 2012
PURPOSE'-_-.0
OF TRAVEL/TRAINING: For residency at Popopstudios International Center for the Visual Arts.
This residency will be an extension of this cultural exchange and partnership with the artists included in the Master Artists
of the Bahamas. Chawne Paige, will be attending Popopstudios' Residency to collaborate with Bahamian artists,
coordinate a workshop targeted at school children, and work towards a body of artworks to culminate in an exhibition to
be displayed at the WCA. *Lodging/workspace will be contributed by Popopstudios. We will use funds from our
expendable fund in Community Foundation that is designated for collection/exhibition support.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST$
YES NO
METHOD OF TRAVEL:
CITY VEHICLE xx PRIVATE VEHICLE
xx AIRFARE DEPARTING FROM: Des Moines, Iowa
ESTIMATE OF COST: BUDGET LINE ITEM:
0.00* LODGING $50.00 TAXI
GRANT REIMBURSABLE
1
$735(21x$35/d) MEALS $0.00 PARKING YES NO
0,00 REGISTRATION $700 AIRFARE REQUIRED CERTIFICATION
0.00 MILEAGE/FUEL $500 MISC/SHIP. YES NO
TOTAL FOR ALL: $ 1985.00 TOTAL: $ PER PERSON
*$1000.00 Lodging contributed by Popopstudios
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
01 , o' (--., ,,e.2,I e(.7.1__
DEPARTMENT HEAD MAYOR
7i7bZ
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
FINANCE DEPT. STAFF ONLY
LINE ITEM USED ;
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY_2013 BUDGETED 1f L'
CITY OF WATERLOO EXPENDED YTD x;57,2
THIS REQUEST - :;26)/)
LEFT AFTER THIS
REQUEST v-4q c)
DATE 27%6,v% ~I' 1' -V-62/
Original-Clerk/Finance Copy-Department
NAME(S)AND POSITION(S): DATE:
Officer's Spencer Gann &Jamie Sullivan July 17,2012
NAME OF CLASS /MEETING: DESTINATION: Johnston, Iowa
Tactical Warrant Service
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: DATE(S) OF MEETING:
September 10,2012SeptemberSeptember 10-12,2012
PURPOSE OF TRAVEL:
Sgt McGeough is requesting authorization to send Officer's Spencer Gann and Jamie Sullivan to the Tactical Warrant
Service seminar at the Midwest Counter Drug Training Center on September 10-12,2012, at Camp Dodge. These Officers
are assigned to the Violent Crime Apprehension Team, which assist in the execution and entry of many search warrants.
This 3-day course presents skill sets designed to enhance the proficiency of Non Tactical Officers who execute arrest and
search warrants. The cost of registration is free and lodging is provided by the Midwest Counter Drug Training Center.
Meals and a city vehicle will be needed for travel to the training facility.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
$ 0.00 LODGING TAXI x GRANT REIMBURSABLE
$210.00 MEALS PARKING YES NO
$0.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
$50.00 MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 260.00 TOTAL: $ 130.00 PER PERSON
'1ELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
D IS NECESSARY AND BENEFICIAL TO THE
OF WATERLOO
/4I
NT,J-1EAD MAYOR
( 7 -
DATE
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure re-Authoriz tion Request F*r
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Building Maint Department to expend
$ 1,155.94 plus est. shipping costs of $ to pay for or purchase
•
This purchase or expenditure is being made because:
Install outside hydrant on pump house at Mark's Park
Vendor selected for this purchase: Andy's Plumbing & Heating Inc.
Bids or written quotes were taken on this purchase, as follows:
X Bids or quotes were not taken on this purchase because:
Andy's Plumbing & Heating Inc. was the contractor on the project
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax Sewer Sanitation
X Bonds Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line-item:
411-22-8800-2152
(Fund -Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 700,000
and the current available balance is $ S'7 676, •
Respectfully submitted,
-
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request For,
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ NTE $5400 plus est. shipping costs of $ 0.00 to pay for or purchase
Inner and Outer Boom Assembly for Sanitation Truck 543106
This purchase or expenditure is being made because:
Metal worn through
Vendor selected for this purchase: Wayne Engineering
Bids or written quotes were taken on this purchase, as follows:
X Bids or quotes were not taken on this purchase because:
OEM Repair Part Only
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax Sewer X Sanitation
Bonds Federal/other grants Other (specify)
This'expenditure is to be coded to the following budget line-item:
010-18-7955-1569
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 200,000.00 F/
and the current available balance is $ %yo,am ?�� --
Respectfully submitted,
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Sanitation-Inner and Outer Boom-106-Jul 12.xls(Mar 2010)
City Clerk Use Only
•
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ me 3,400.00 plus est. shipping costs of $ to pay for or purchase
Ten (10) benches for various parks.
This purchase or expenditure is being made because:
Benches to be placed around play structures, bike trails and memorial sites.
Vendor selected for this purchase: Fry Associates Kansas City, MO
X Bids or written quotes were taken on this purchase, as follows:
Fry Associates, N Kansas City MO $3,190.00 Kay Park Rec, Janesville $4,446.00
Ultrasite Recreation IA, Ankey $3,316.09 BCI Burke Co, Fondaulac WI $4,616.00
Boland Rec, $3,554.00 All Inclusive $4,972, Cunningham Rec $3,895.26
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
X General Fund Road Use Tax Sewer Sanitation
Bonds FederaVother grants X Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4100-1567 8 benches 010-37-4105-1567 2 benches 37GFT-0008
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 4,000.00' /1/63/.
and the current available balance is $ 4,000.00
Respectfully submitted,
1715 12. 7:2 1< /, f°�"� () &';,U,' '!-f - 241/
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 3,792.00 plus est. shipping costs of $ NA to pay for or purchase
Dram/Shop Liquor Liability Insurance 9-7-12 to 9-6-13 for the Young Arena to serve beer
and wine coolers, also Sunday sales.
This purchase or expenditure is being made because:
The Dram Shop/Liquor Liability Insurance is required by law. The insurance is an
annual expenditure.
Vendor selected for this purchase: PDCM Insurance
x Bids or written quotes were taken on this purchase, as follows:
PDCM - 3,792
Sinnott - None Submitted
Kimble - None Submitted
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
x General Fund Road Use Tax Sewer I I Sanitation
Bonds I I Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4500-1364
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 6,000.00
and the current available balance is $ 6,000.00 v
Res.ectfully submittee;
--(Sig—nature t lead or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,505.25 plus est.shipping costs of $ 122.51 to pay for or purchase
trophies and medals for participants in youth baseball and softball programs.
Amended PreAuth - shipping was higher than estimated.
This purchase or expenditure is being made because:
Awards are given to winners and runners up in each pool play tournament throughout
the Optimist league.
Vendor selected for this purchase: Hasty Awards Ottawa, KS
X Bids or written quotes were taken on this purchase, as follows:
Hasty Awards Ottawa KS $1,600.00 plus shipping
Trophy Depot Edgewood NY did not meet specs
Crown Awards Hawthorne NY did not meet specs
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): 6/18 finance committee approved at $1600
Please check the following box(es) as appropriate to describe the funding for this expense:
X General Fund Road Use Tax Sewer Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4200-1556
(Fund- Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 9,350.00'
and the current available balance is $ 9,350.00 '
Respectfully submitted,
(Signaturpt. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 9,805.82 plus est. shipping costs of $ to pay for or purchase
Electric gator.
This purchase or expenditure is being made because:
The gator will be used for downtown area maintenance.
Vendor selected for this purchase: John Deere Company
Bids or written quotes were taken on this purchase, as follows:
IX I Bids or quotes were not taken on this purchase because:
Purchase is being made using previously bid State contract pricing through
Waterloo Implement.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
General Fund Road Use Tax Sewer Sanitation
IX I Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
411-37-4110-2113
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 29,000.00
and the current available balance is $ 12,570.40
Respectfully submitted;
7. 7 /7 L irl,c iJ
(Signature Dead or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 6,000.00 plus est. shipping costs of $ to pay for or purchase
Rental of portion of maintenance building space at 304 W 5th Street.
This purchase or expenditure is being made because:
to relocate equipment and maintenance operations for downtown maintenance.
Vendor selected for this purchase: JSA Development LLC
Bids or written quotes were taken on this purchase, as follows:
X Bids or quotes were not taken on this purchase because:
Facilities available for this purpose are limited in the downtown area.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X General Fund Road Use Tax Sewer Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4110-1390
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 20,000.00 j/
and the current available balance is $ 20,000.00'
71
Res.---. ubmitted,
•
ZP
' ,/ -
t ��7�� %'J� .�. '� f i ''? 1 /`7
Sig ture Dept. or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\formsUSA PreAuth.xls(Mar 2010)
07/18/2012 08: 11 3192914297 WATERLOO LEISURE SER PAGE 02/02
City Clerk Lica Only
Finance Co='ttoe
Approval Date
• City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expehditure submitted by the Leisure Services Department to expend
• $ me 1,500.00 plus est. shipping costs of $ to pay for or purchase
Safety netting for adult softball complex.
This purchase or expenditure is being made because:
to increase safety at the softbal complex_ The Cedar Valley Sports Commission will be
,making a donation for the purchase of the netting..
Vendor selected for this purchase: West Coast Netting,
ElBids or written quotes were taken on this purchase, as follows:
West Coast Netting $1,429A5 with grommets
Miller Fence,& Flag $3,387.00
nBids or quotes were not taken on this purchase because:
•
Prior Committee Actions (Dates):
Please check the fdilowing box(es)as appropriate to describe the funding for this expense:
n General Fund' iri Road Use Tax El Sewer Sanitation
Bonds Ej Federal/other grants I X I Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4105-1573 37GFT-PARK
(Fund- Department-Activity-Account Number)
(Project Code)
in which the budgeted amount is $ 1,500.00
and the current available balance is $ 1,500.00 ry
Respectfully submitted,
i �,
(Signature Dept. Head or Designee) Date (Signature Finance Dept, Review) Date
K:\shared goodies\forms\Expenaure Pre-Authorizatlon.xls(Mar 2010)
07/18/2012 14:43 3192914297 WATERLOO LEISURE SER PAGE 01/01
City Clerk Use Only
Finance Committee
Approval Onto
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2,940.00 _plus est, shipping costs of
to pay for or purchase
Bill board prints and space for advertising the Riverloop Public Market.
This purchase or expenditure is being made because:
part of the grant to create •ubiic awareness and drive business.
Vendor selected for this purchase: Lamar Advertising.
El Bids or written quotes were taken on this purchase, as follows:
ri Bids or quotes were not taken on this purchase because:
Lamar Advertising, Waterloo, is the prominent billboard sup liep r in this area. The
ricin incluEdes buy one, get one.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund [ Road Use Tax Ei Sewer I I Sanitation
Bonds n Federal/other grants X Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4105-1351 37R5T-RPMM
(Fund - Department-Activity-Account Number) (Project Code)
1% ,r
in which the budgeted amount is $ o
and the current available balance is
Respectfully submitted,
771 7 L111:ff (,.2.1 -rte ? / 'P- /a—
(SI+`ature Dept. or Designee) Date �Si nature Finance Dept. Review) Date
'rrd 9
K.\shared goodies\forrns\Expenditure Pre-Authorizat{on.xls(Mar 20.1 0)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 1,189.65 plus est. shipping costs of $ to pay for or purchase
Thermoplastic white lines and propane torch
This purchase or expenditure is being made because:
Install thermoplastic hash lines instead of line striping.
Vendor selected for this purchase: Flint Trading, Inc.
X Bids or written quotes were taken on this purchase, as follows:
Flint Trading, Inc. Thomasville, NC $1,189.65
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund X Road Use Tax Sewer Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
410-17-7120-2125
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 23,000.00
and the current available balance is $ 19,995.00
Respectfully submitted,
'(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2012-May-Expenditure Pre-Authorization-thermoplastic lines&propane torch-Flint.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 14,266.00 plus est. shipping costs of $ to pay for or purchase
1 - 22 ft. mast arm sign pole and 3 - 29 ft. mast arm signal poles
This purchase or expenditure is being made because:
E. 1st and Franklin signalization for CVS
CVS will reimbuse city for materials
Vendor selected for this purchase: Van Meter, Inc.
X Bids or written quotes were taken on this purchase, as follows:
Van Meter, Inc. Cedar Rapids, IA $14,266.00
Crescent Electric Supply Co. Waterloo, IA $16,298.70
3E Windsor Heights, IA $17,135.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax Sewer Sanitation
Bonds Federal/other grants X Other(specify)
This expenditure is to be coded to the following budget line-item:
266-17-7125-1576 TOF-202
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $
and the current available balance is $
Respectfully submitted,
/,'�, :Le/J.J v x J7/,/,;,, 7 /81,/,), 1 A/71
(Sigr$'ature Dept. Head or Designee) / Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2012-July-Expenditure Pre-Authorization-mast arm signal poles-1st&Franlin-CVS.xls(Mar 2010)
PROJECT BUDGET WORKSHEET -ALL PROJECTS
`_ PAGE ONE
Project Name FY 2011 U.S. Highway 63 Improvements- From Conger/Newell St. to Donald Street
City Contract No. 790 To be assigned by the Finance Dept.
Project Manager Jeff Bales Project No.
Project Budget Total $ 150,600.00Subproject No. � ! f'
1. How will this project be funded?
A. Federal Grant Yes No x CFDA# N/A % Paid by federal grant N/A
Grant Name Grant Agreement Number N/A
B. State Grant Yes No % Paid by state grant
Grant Name Grant Agreement Number
C. City Match Source of Funding % Paid by City
D. Other Entities Yes x No % Paid by other entity Iowa DOT
Name
Done None
2. Attach copies of any grant agreements that will fund the project(REQUIRED) x
Yes No
i= Y
3. Does the project include the purchase of right of way or other real property? x
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non-participating expenses, such as:
A. Stormwater permit fees f x
B. Publication, or printing costs
C. Others, list I
5. Does this project cover any regular full-time salaries or benefits? I I x
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
The project includes improvements along U.S. Highway 63 from Newell/Conger St. to Donald St.
Page 2 must be attached and signed.
K:tshared goodies\forms\Highway 63 North Segment#790.xls\Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date
Project Name (from page one) FY 2011 U.S. Highway 63 Improvements-From Conger/Newell St. to Donald Street
Department No. project will be budgeted under € To be assigned by the FinanceDept
Activity No. project will be budgeted under Project No_ f
Subproject No.
(Each column should only include amounts by fund)
'
Fund: s -_ Fund: Fund: Fund:
Total
REVENUES:
3000 Cash on Hand $ -
3112 Local Option Sales Tax -
3350 Federal Grant -
3357 Shared Program -County -
3358 Shared Program - City -
3360 Shared Program-State -
3361 State Grant -
3365 State RISE Grant -
3368 EPA Grant -
3377 EDA Grant -
3720 Donations-Restricted -
3750 Sale of Bonds -
Sanitary Sewer Revenue h�r�
Iowa DOT Reimbursement 150,600.00 150,600.00
TOTALS $ 150,600.00 $ - $ - $ - $ 150,600.00
EXPENDITURES:
2103 Engineering &Consulting $ 150,600.00 $ 150,600.00
2125 Traffic Control Equipment -
2140 Land Acquisition -
2144 Land Improvements -
2146 Demolitions -
2151 Building Construction
2156 Bikeway Construction -
2162 Storm Sewers -
2163 Sanitary Sewers -
2164 Sidewalks -
2165 Streets & Roadways -
2199 Non-participating Misc -
TOTALS $ 150,600.00 $ - $ - $ - $ 150,600.00
Qate Sii ature Finance Dept. Review)2/92-
Dept_ Head) ( 9� Date
K:\shared goodies\forms\Highway 63 North Segment#790.xls\Page 2(Constr Proj) (Mar 2010)
PROJECT BUDGET WORKSHEET -ALL PROJECTS
PAGE ONE
Project Name US 63 AND AIRLINE HIGHWAY ADVANCE WARNING SYSTEM
City Contract No. N/A To be assigned by the Finance Dept.
Project Manager f;
Project No. /
Project Budget Total $ Subproject No.
1. How will this project be funded?
A. Federal Grant Yes ' I No I X I CFDA# % Paid by federal grant 0.00%
Grant Name Grant Agreement Number
B. State Grant Yes I X 1 No % Paid by state grant 55.00%
Grant Name URBAN STATE TRAFFIC ENGINEERING PROGRA Grant Agreement Number 12-0722
C. City Match Source of Funding G.O. % Paid by City 45.00%
D. Other Entities Yes No X % Paid by other entity 55.00%
Name
Done None
2. Attach copies of any grant agreements that will fund the project (REQUIRED) X
Yes No
3. Does the project include the purchase of right of way or other real property? X
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document? I
4. Will this project include any non-participating expenses, such as:
A. Stormwater permit fees I X I
B. Publication, or printing costs
C. Others, list 1
5. Does this project cover any regular full-time salaries or benefits? X
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Advance Warning Flashers (AWF) will be installed with "Prepare To Stop When Flashing"signs on southbound US 63 in
advance of this intersection. These amber flashing beacons will be interconnected with the traffic signals and will be
programmed to provide a leading flash period, along with flashing through the signal's yellow change interval and all red
interval.
Page 2 must be attached and signed.
K:\shared goodies\forms\Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date
Project Name (from page one) US 63 AND AIRLINE HIGHWAY ADVANCE WARNING SYSTEM
Department No. project will be budgeted under / To be assigned by the Finance Dept.
Activity No. project will be budgeted under ( Project No. /
rr
Subproject No. �. �0 )
(Each column should only include amounts by fund)
Fund: A'-;>0 Fund: // Fund: Fund:
Total
REVENUES:
3000 Cash on Hand $ -
3112 Local Option Sales Tax -
3350 Federal Grant -
3357 Shared Program - County -
3358 Shared Program - City -
3360 Shared Program - State -
3361 State Grant 16,123.57 16,123.57
3365 State RISE Grant -
3368 EPA Grant -
3377 EDA Grant -
3720 Donations- Restricted -
3750 Sale of Bonds 13,192.01 13,192.01
TOTALS $ 16,123.57 $ 13,192.01 $ - $ - $ 29,315.58
EXPENDITURES:
2103 Engineering & Consulting $ -
2125 Traffic Control Equipment —2-97315758' 29,315.58
;w,.rt.ra�..
2140 Land Acquisition 1 ,
2144 Land Improvements -
2146 Demolitions -
2151 Building Construction
2156 Bikeway Construction -
2162 Storm Sewers -
2163 Sanitary Sewers -
2164 Sidewalks -
2165 Streets & Roadways
2199 Non-participating Misc -
TOTALS $ $13,143- 0 i $ - $ - $ 29,315.58
goy .5-17
1,4,466--)
(Signature Dept. Head`)' f /Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Project Budget Worksheet(2).xls\Page 2(Constr Proj) (Mar 2010)
—="�- CITY OF WATERLOO , IOWA
igil-: 711k.:,
iii,.0RIn, ^'� CITY HALL 715 MULBERRY STREET 50703
L✓ rC
°let100 �O Today's Date: 7/18/2012
Effective Date: 7/19/2012
Employment Date: 11/14/1995
To: City Council Members
Re: Notice of Severance
Department Management Information Services
Job Title/Classification Manager Information Services
This is to report that the employment of James Quint
with the City of Waterloo has been severed by reason of: ❑ Retired
Disability Related ❑ No ❑ Yes
❑ Resigned
Li Termination
❑ Other
In accordance with City Policy, it is requested to allow payment which consists of the following:
Benefits Total Hours I(x)Hourly Rate Total Payout
(Vacation-Accrued 88 $ 39.56 $ 3,481.28
(Vacation-Current 133 $ 39.56 $ 5,261.48
Usable Sick Leave** 12 0
$ 39.56 (x)25/o $ 118.68
Frozen Sick Leave (x)60% $ -
I FY13 Personal Hours 24 $ 39.56 $ 949.44
'Comp Time Pay $
'Unscheduled Leave $
I FY12 Personal 24 $ 38.78 $ 930.72
Total Payment $ 10,741.60
Comments: **4 hr from FY12;8 hrs from FY13
f
Approved by `- _ /\ Date
Human Resources
4i- ' RQ_____\' (1k..\-7---
Date '1\Vi
Routing: ttt
Original to Human Resources by Department
Human Resources will forward original to City Clerk(Copy in Personnel File)
Clerk's Office will forward copy of approved form to Department and Human Resources
Updated 6/28/11
Council Agenda Date: 0 Accruals ❑Status D-9