HomeMy WebLinkAboutApproved Documents - 2/17/2020City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
'Finance Committee
Approval Date a(i %
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport
$ 6,500.00 plus est. shipping costs of $ N/A
Department to expend
to pay for or purchase
Request approval for the purchase of additional Urea for use on aircraft movement areas
during icy conditions to aid in the braking action of aircraft. Price includes delivery and off -
This purchase or expenditure is being made because:
Urea is approved by the FAA for use on airfield pavement surfaces to assist in the airport's
snow and ice control plan on ALO's runways, taxiways and aircraft parking aprons.
Vendor selected for this purchase: Dunkerton Co-op, Dunkerton, Iowa.
X
Bids or written quotes were taken on this purchase, as follows:
Dunkerton Co-op is the only area vendor who sells urea in the quantity we need to
make a proper application to airfield surfaces. For the date of this request, this dollar
amount should be sufficient to get us through the remainder of the winter season.
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X
General Fund
Bonds
Road Use Tax Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1371
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 114,005.00 '"
and th- current available balance is
Res- ct ll, s tfitnitted,
(Signature I;7j1I:'-ad or Designee)
$ 43,149.85
Yam/AIL> (A2
Date (Signature Finance Dept. Review)
Zc=
-/2-2 )c)
Date
K:\shared goodies\forms\02 11 2020 Dunkerton Co-op Urea Purchase No 2 - Winter Season Final (Mar 2010)
City Clerk Use Only
Finance Committee
❑ General Fund
❑x Bonds
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Convention Cente Department to expend
$ 7,500.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Lighting fixtures and controls for renovated office spaces and coat check areas.
Approval Date ( l,2-0,21.3
This purchase or expenditure is being made because:
Improve lighting functionality and quality of light, increase efficiency, replace broken
fixtures.
Vendor selected for this purchase: Crescent Electric
Bids or written quotes were taken on this purchase, as follows:
Crescent Electric: $6,970.29
3E: $7,667.54
Van Meter: $10,433.86
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
Road Use Tax ❑ Sewer n Sanitation
Federal/other grants ❑ Other (specify) Convention Center
This expenditure is to be coded to the following budget line -item:
416-22-4900 2152
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 600,000.00 ✓
and the current available balance is $ 248,834.34 `"
Respectfully submitted,
114✓
(Signature Dept. Head or Designee)
K:\shared goodies\forms\ (Mar 2010)
Date (Signatture Finance Dept. Review) Date
■II EMI ■W IIIMMI• 12.1311MR ONE 1■ MIN
ELECTRIC
SUPPLY COMPANY
2405 WESTFIELD AVE
WATERLOO, IA 50701-1221
P 319-234-6866 F 319-232-1691
QUOTE TO:
CASH SALE
PO BOX 180
WATERLOO, IA 50704-0180
REQUESTED BY
QUOTE DATE
QUOTE #
PAGE #
02/05/2020
S507538232
1 of 1
CUST #: 94072
SHIP TO:
WATERLOO IA CONTRACTOR
PO BOX 180
WATERLOO, IA 50704-0180
BRENDON WAGNER
QUOTED BY
REFERENCE
ACCOUNT MANAGER
HOUSE
TYLER J LEECH
ORDER QTY
TERMS
FREIGHT TERMS
CASH ON DELIVERY
43 ea
2 ea
8 ea
2 ea
AVAILABLE
DESCRIPTION
SHIPPING INSTRUCTIONS
Freight Allowed. If non -tax, just
ignore the tax amount.
QUOTATION ITEM - PRICE/EACH
CMR-9 LITHONIA SENSOR
CMR-PDT-9 LITHONIA SENSOR
CSS-L48-4000LM-MVOLT-40K-80CRI
LITHONIA FOUR FOOT STRIP 4000
LUMEN 40K 80CRI
PRICES SUBJECT TO CHANGE
QUANTITIES AVAILABLE SUBJECT TO PRIOR SALE
PLEASE SEE WWW.CESCO.COM FOR STANDARD TERMS
AND CONDITIONS
This line is taxable
FREIGHT IF APPLICABLE
UNIT PRICE EXT PRICE
147.160/ea
45.068/ea
56.250/ea
51.136/ea
SUBTOTAL
S&H CHARGES
ESTIMATED TAX
AMOUNT DUE
6327.88
90.14
450.00
102.27
6970.29
0.00
487.92
7458.21
4XM%W. ®`T. Vi NI
ELECTRICAL ENGINEERING
& EQUIPMENT COMI'.4NY
100 VV. ULL 10L.
Waterloo, IA 50702
Tel: 319-234-4000
Fax: 319-234-9997
Toll Free: 800-833-1920
Project Name: 5 SULLIVAN BROTHERS
Quote #: 20-010
Company:
Name:
43
Date: 2/5/20
Prepared by: NATE BALDUS
THE FOLLOWING IS OUR INTERPRETATION OF THE NECESSARY MATERIALS.
LiTH. 2BLT2 A 48L ADSM EZ1 LP950
$ 161.88
6,960.84
2
SSW. CMR 9
$ 49.58
99.16
8
SSVV. CMR PDT 9
E
$ 61.88
$ 495.04
2
LITH. CSS L48 4000LM MVOLT 40K 8OCRI
56.25
112.50
Total
$ 7,667.54
1. Pricing is based on a complete package and cannot be separated without prior approval from 3E.
2. All fixtures are quoted with lamps unless noted otherwise.
3. All fixtures are quoted FOB Shipping Point, Freight Prepaid & Allowed, unless otherwise noted.
4. All items quoted are subject to manufacturer's published terms and conditions (terms and conditions are subject to
change without notice).
5. Prices do not include accessories, stems, mounting hardware or bar hangers unless specifically stated.
6. Standard finish and color supplied unless noted.
7. Fixture quantities are for estimate purposes only and do not constitute a guaranteed bill of material.
8. All material is quoted subject to final review and approval of the specifier and/or owner.
9. This quotation is valid for acceptance within thirty (30) days and for shipment within ninety (90) days from date of
quote.
VAN METER
125 Courier Street
Naterloo, IA 50701-1289
319-235-9313 Fax 319-235-0365
QUOTE TO:
CASH - CBU CONTRACTOR WATERLOO
125 COURIER STREET
WATERLOO, IA 50701-1289
CUSTOMERMlMBER
57469
Quotation
QUOTE DATE
02/06/20
QUOTE NUMBER
S011031132
RAGE NOO,'.
1
ORDER TO:
(2) VAN METER INC.
125 Courier Street
Waterloo, IA 50701-1289
319-235-9313 Fax 319-235-0365
SHIP TO:
CASH - CBU CONTRACTOR WATERLOO
125 COURIER STREET
Five Sullivan Brothers Convention
WATERLOO, IA 50701-1289
CUSTOMERORDER NUMBER
Spectra Venue Manage
WRITER
Steve Manross WAT 3518
ORDER QTY
SHIP VIA
SPEEDEE
ORDERED BY
Brendon
TERMS
NET 30 DAYS
IA-C HSE
31E1 EXP DATE
See Below
PRICE BR
2
SNP BR'
2
FREIGHT ALLOWED
43ea
43ea
2ea
10ea
DESCRIF'T
********* Shipping Instructions **********
* Van Meter Industrial requires a $25.00 *
* minimum on all cash sales which must *
* be paid for at the time of order. *
* **** All cash sales are final, **** *
* no returns accepted. *
******************************************
*Option #1
AMETALUX 22RDI-A-40-UNV-L850-CD1-U
*4 week factory lead time ARO
*Option #2
AMETALUX
22 E N -A-L D2-43-UNV-L950-C D 1-U
*4 week factory lead time ARO
AMETALUX 4RCG-4-78D-L840-U
METALUX OAC-DT-2000-MV MICROSET
CEILING SENSOR W/DAYLIGHT SENSOR
DUAL TECHNOLOGY 360 DEGREE 2000SQFT
120/347VAC 50/60HZ
Wire, conduit, and Solar modules quoted prices valid for 24 hours.
Quoted prices for other items valid for 30 days, based on qtys supplied. Any nonstock item that is not
returnable to the manufacturer may not be returned to Van Meter for a refund or credit. Any nonstock item that
is returnable to the manufacturer may be returned to Van Meter for a credit, but subject to any restocking
charges, based on the manufacturer's terms and conditions. Freight charges or applicable tax not included.
All pricing on sales quotes and orders impacted by trade tariffs are subject to adjustment.
For complete terms and conditions as well as EEO Compliance regulations please go to :
httos: /vanmeterinc.com/terms-conditions.html
199.733e
241.067e
229.333e
138.667e
No
EXTENSION
8588.5;
10365.8t
458.6'
1386.6'
Subtotal
SS&H CHGS
Tax
$20799.7i
To bt
Determines
To be Determine
Amount Due
$20799.7
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date /(� Z 2'e'
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Convention Cente Department to expend
$ 34,000.00 plus est. shipping costs of $ 1,000.00 to pay for or purchase
(2) Mitylite Magnattach2 20x20 Dance Floors
This purchase or expenditure is being made because:
Replacement of worn out dance floor used for events. Will enhance the look of
facility and events making it easier to book events.
Vendor selected for this purchase: Mitylite
Bids or written quotes were taken on this purchase, as follows:
Mitylite: $34,212.48
Direct Supply: $45,569.33
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax ❑ Sewer
Bonds
❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
Sanitation
Spectra Contribution
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 350,000.00
and the current available balance is
Respectfully submitted,
(Signature Dept. Head or Designee)
$ 350,000.00
LI I 3r/kv 7,(L e0e-uA
Date (Snature Finance Dept. Review)
20zo
Date
K:\shared goodies\forms\Expenditure Pre -Authorization- Dance Floor.xlsx (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date / / Zd
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 7,700.00 plus est. shipping costs of $ 200.00 to pay for or purchase
Trimble TSC7 controller
This purchase or expenditure is being made because:
This is the data collector for our total station used for all surveying projects for all
departments. It is 7 years old and has screen issues and keyboard issues.
Vendor selected for this purchase: Precision Midwest
n Bids or written quotes were taken on this purchase, as follows:
x
Bids or quotes were not taken on this purchase because:
Precision Midwest is the only Trimble dealer for the enitre State of Iowa
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
nBonds
n
Road Use Tax
Sewer n Sanitation
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
415-07-7830-2118
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Signature ep ead or Designee)
)
(Project Code)
$ .2SUUc)
$ 9,050.98
%?/®TO '44 ,
Date (Signature Finance Dept. Review)
-/;•.2e/A)
Date
K:\shared goodies \forms\BHC Conservation Pre-Auth.xlsx (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the FIRE Department to expend
$ 3,285.00 plus est. shipping costs of $ to pay for or purchase
Three (3) Opticom Emitters for vehicle preemtion.
City Clerk Use Only
Finance Committee
Approval Date °(( )1Z
This purchase or expenditure is being made because:
We are purchasing these emitters for our two new ambualnces. One emitter will be
used as a spare.
Vendor selected for this purchase: Traffic Control Corporation
nBids or written quotes were taken on this purchase, as follows:
Single source-$3,285.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
n
Road Use Tax n Sewer n Sanitation
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item: ix
Fire -Ambulance Replacement 44-9-12-1410-2117
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectful) s
$ 540,(300.00 3U_Jvt)'�
$ 502,23372e 3,ag
a-1 i -a0 7,6).
(Signature I•-pt. -ad or Desig -- Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 3,251.50 plus est. shipping costs of $ n/a to pay for or purchase
Touchless bathroom cleaning machine for Young Arena
This purchase or expenditure is being made because:
equipment will allow staff to clean restrooms & shower areas more efficiently.
Supports the City's Strategic Plan, 4.5-"Maintain City facilities that support quality of place".
Vendor selected for this purchase: Weber Paper Company, Cedar Falls Iowa
n
Bids or written quotes were taken on this purchase, as follows:
Weber Paper Company $3,251.50
New System (Earth City, MO) $3,584.39
Kaivac (Hamilton, OH) $3,584.40
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑
Bonds
Road Use Tax
Sewer
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
419-37-4500-242 o2//D
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted
Sanitation
(Project Code)
$ 77,000.00 ✓
$ 24,402-51 9,35—A s�
(Signature Dept. He or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2020 Touchless bathroom cleaning machine Pre-Authorization.xlsx (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date (tZ432—o
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 24,150.00 plus est. shipping costs of $ to pay for or purchase
One new Doosan G25N-7 Forklift.
This purchase or expenditure is being made because:
This unit is needed to more safely move commodities for Leisure Services Operations.
Currently this is done with skid loaders and tractors that are not as stable or agile.
Vendor selected for this purchase: Big River Equipment
n Bids or written quotes were taken on this purchase, as follows:
Big River Equipment, Waterloo, Iowa, New Doosan G25N-7 $24,150.00
Mid Country Machinery, Waterloo, Iowa, Toyota 8FGU25 w/ 328 hrs $24,500.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n General Fund
l ^ I Bonds
Road Use Tax
Sewer
Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
4 9-37-4110-2113
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Li 1.6tieA
(Signature Dept. Head ignee) Date (Signs ure Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth Doosan Forklift.xls (Mar 2010)
Sanitation
(Project Code)
$ 5e7eooT01)
$ 4 470D a ¥50
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee Approval Date(-7 (
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 1,215.00 plus est. shipping costs of $ to pay for or purchase
Uniforms for union employees
This purchase or expenditure is being made because:
Uniforms as per union contract
(same agreement as FY19)
Vendor selected for this purchase: Van Meter
nBids or written quotes were taken on this purchase, as follows:
Van Meter Waterloo, IA $1,215.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund
nBonds
X
Road Use Tax n Sewer Sanitation
Federal/other grants El Other (specify)
This expenditure is to be coded to the following budget line -item:
525-15-5400-1579
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ 700.00"
$ 700.00/
Z'1 ` ii L/-. ' //- 0,2D
(Signature Dept. ead or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2020-February-Expenditure Pre -Authorization -Sanitation -Van Meter -uniforms - $1,215.00-525-15-5400-1579.xls
(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date /I i ( U.2-6
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the SEWER
$ 3.914.82 plus ext. shipping cost of $ 0.00
Department to expend
to pay for or purchase
PRESSURE TRANSMITTER BASE REPAIR FOR #2 THICKENER BUILDING
This purchase or expenditure is being made because:
REPAIR OF NON REPLACEABLE TRANSMITTER FOR #2 THICKENER
BUILDING
Vendor selected for this purchase:
EMERSON
[]Bids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
EMERSON IS THE SOLE COMPANY FOR THIS TRANSMITTER REPAIR
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: []Road Use Tax: []Sewer: []Sanitation:
[]Bonds:
[]Federal/other grants:
ElOther(specify):
This expenditure is to be coded to the following budget line -item:
520-14-5200-1571
(Fund - Department - Activity - Account Number)
in which budgeted amount is
and the current av - . balance is
R
ubmit ed,
#J "ANA_
ature 141011Md Or Designee)
D
(Project Code)
$ 400,000.0W"
$ 9a 7(p
0✓
O2o . r1744, G2 Qf c. Gt).- ceGr+.vt j . 74
(Signature Finance Dept. Review) Date
41ip'>`
EMERSON
Repair Quote
EMERSON IVS
31100 Bainbridge Road, Suite 2
Solon OH 9 US
TEL:(440)983951
FAX:(440) 498-3964
We are pleased to submit the attached quotation for your review. Should you have any questions, please do not hesitate to contact us on the above number.
Thank you for your consideration.
Service
Request # 1861672
Date: 06-FEB-2020
To:
WATERLOO CITY OF
3505 EASTON AVE
WATERLOOK IA 50702
Phone: 1-319-230-3780
Email: ictshop@waterloo-ia.org
Fax:
Service Center address:
EMERSON IVS
31100 Bainbridge Road, Suite 2
Solon OH 44139 US
TEL:(440) 498-3951
FAX:(440) 498-3964
Prepared by: Bernie Byers
Phone: 440-498-3951
Email: IVSSolonlnstruments@Emerson.com
Fax: 440-498-3961
Customer PO:
LBP PO:
To proceed with your Repair
Order(s) submit Purchase Order or Credit Card to:
Payment Terms: Net 30
Make PO to:
Instrument & Valve Services Company
8200 Market Blvd., MS P115
Chanhassen, MN 55317
Call Service Center to pay by credit card.
Quote Date: 06-FEB-2020
Quote Firm for (in days): 30
895788
.;.Quote Pricing
Details
BASE
1151BASE 1151 PRESSURE TRANSMITTER
1151LT480322DM 1
2097675
Repair
Note:
Retired 1151LT model received with damaged seal. This model no longer can be repaired. Unit replacement offer at discounted price.
Replacement model is of same fit form and functions as retired 1151LT. Customer to give calibration span and tag information otherwise unit
ships standard settings o-250 IN.H20
Evaluated by: Bemie Byers
Phone: (440) 498-3951
FAX: (440) 498-3964
Shipping and Handling Charges: Minimum $41.00 when prepaid and added to invoice.
Customer Fed -Ex / UPS Account # should be provided if shipping is to be collect.
Repair
Quote•
Billing Category
Product/Item (Description
UOM
Qty
Price(USD)
Material
NONREPAIRABLE NO REPAIR, SEE OTHER OPTIONS
EA
1
0.0C
All applicable discounts have been applied.
..
it
0.00
Quote:
Replace with New
Item
Description
Lead Time
SosttoR
s
3,614.82
30S1L2ABOBD21AAE5M 5
Liquid Level Transmitter
10 workdays, ARO
e, it
Quote:
Evaluation/Disposal
Unit has been evaluated. Repair and Replacement costs include the cost to evaluate. If you decline
to repair or replace, please pay just he evaluation fee, which include the cost to dispose option
Choose only one of the 3 cost options.
aluation
# „ Fe.
�. posal- '„ ; '.
3m'00
Emerson Classification: Internal
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee Approval Date (/ I /
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 4,116.00 plus est. shipping costs of $ to pay for or purchase
Uniforms for union employees
This purchase or expenditure is being made because:
Uniforms as per union contract
(same agreement as FY19)
Vendor selected for this purchase: Van Meter
X
Bids or written quotes were taken on this purchase, as follows:
Van Meter Waterloo, IA $4,116.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
❑X
Road Use Tax n Sewer n Sanitation
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
205-19-7110-1579; 521-19-5500-1579; 266-19-7100-1579
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ 500; 750; 2,500
$ 500; 750; 863.73
(Signature Dept. H :d or Designee) Date (Signature Finance Dept. Review)
K:\shared goodies\forms\2020-February-Expenditure Pre -Authorization -Street -Van Meter -uniforms - $4,116.00-521-19-5500
266-19-7100-1579.xls (Mar 2010)
Date
205-19-7110;
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date ?/(7 I74a5
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 20,500.00 plus est. shipping costs of $ to pay for or purchase
3 - 275 Gallon Totes of White and 7 - 275 Gallon Totes of Yellow Traffic Paint
This purchase or expenditure is being made because:
Annual painting project of lines, crosswalks, RR crossings, etc.
Diamond Vogel Paint awarded the IDOT bid for
Vendor selected for this purchase: Vogel Traffic Services
X
Bids or written quotes were taken on this purchase, as follows:
Diamond Vogel Paint Orange City, IA $20,500.00
nBids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund
nBonds
X
Road Use Tax n Sewer n Sanitation
nFederal/other grants
Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1581
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ 4/45-66
gnhture Dept. Hea..r Designee) ate (Signatu e Finance Dept. Review) Date
K:\sharedgoodies Worms \2020-February-Expenditure Pre -Authorization -Traffic - Paint -Diamond Vogel -DOT bid-$20,500-266-17-7120-1581.xls
(Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date ` l /&52-6
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 1,138.00
plus est. shipping costs of $ to pay for or purchase
Uniforms for union employees
This purchase or expenditure is being made because:
Uniforms as per union contract
(same agreement as FY19)
Vendor selected for this purchase: Van Meter
riBids or written quotes were taken on this purchase, as follows:
Van Meter Waterloo, IA $1,138.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax ❑ Sewer
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1579
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sanitation
(Project Code)
$ 1,800.00
$ 1,743.82
gnature Dept. He or Designee) 61 ate (Siigna[ture Finance Dept. Review) Date
K:\shared goodies\forms12020-February-Expenditure Pre -Authorization -Traffic -Van Meter -uniforms - $1,138.00-266-17-7120-1579.xis (Mar
2010)
City Clerk Use Only
Finance Committee
Approval Date d'/(7
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 1,962.26 plus est. shipping costs of $ to pay for or purchase
Preventive Maintenance Inspection, Dielectric Test and Replaced Hydraulic Valve for
Aerial Truck
This purchase or expenditure is being made because:
Annual Testing and maintenance for aerial units
Only vendor to perform annual maintneance and inspection on Altec aerial trucks)
Vendor selected for this purchase: Altec
n Bids or written quotes were taken on this purchase, as follows:
Altec Industries, Inc.
St. Joseph, MO $1,962.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund
Bonds
❑X
Road Use Tax
Sewer
Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1374
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sanitation
(Project Code)
$ 1,600.00 t- I ZITU — 33005".'
$ 557.33 �5 2
(Signature Dept. Head or Designee) Date Signature Finance Dept. Review) Date
K:\shared goodies\forms\2020-January-Expenditure Pre -Authorization -Traffic -Altec -Annual Inspection & maintenance - Aerial Truck -
$1,962.26-266-17-7120-1374.xls (Mar 2010)