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Supplemental Attachments - 3/2/2020
City of Waterloo Finance Committee Preliminary Draft Invoice Report For arch 2 2020 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, February 28, 2020 EFT Transactions: 578,618.41 578,618.41 Workers Compensation Issued by TPA Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's Payroll Thomas Neuman Adjsustment Michael Mcnamee Adjustment 11,388.88 8,526.52 1,753,197.53 180.02 151.00 Bill Payment Total - Monday, March 02, 2020 2,352,062.36 hUps:/Iu iCc•r APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: kVEY LcApe AcsOc+c frOV< Inc. APPLICANT'S ADDRESS: 2'279 CO YY1finq'rC';rni APPLICANT'S PHONE #: tot ' 2.c7 l - L-kcit.) ANTICIPATED DATE OF VARIANCE: 202J ._ NOV 2 O2 0 NAME OF EVENT: MvVYWJci(V YPC•ef1011S, rnOVi S O'n -1-t(1Q vl Vetr F riY7P p-Av-i iES R-A-6 -4i �+fi TIMES OF DAY OF VARIANCE: i DC vY\ - M i cAr i c3 h+ GEOGRAPHICAL LOCATION OF VARIANCE: Rf \I vL-OO p A v ri Ip h'-r-{/FC (-rE=3 VdeS+ td-e C'ckc — ver DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: irtlps'ileki'; PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. CO WI(Y rCtcI St7' ?i- - OU J . f Ys�� Srve2 c loots P.A. S (S-teM CvN(ectci+ir1�5 f-PC2 t00,3 j p'1OYIy 0c.)nCc i k- 1 0 rporc11- 4 Far2WUY16s f MDv��S LAppiicant's Signature 2_tom-20 Date CITY COUNCIL ACTION: Police Dept. Recommedation APPROVAL: 3` 2� APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: RAV )kJ RE ,,,1, JEST CITY OF WATERLOO FINANCE bEPT. STAFF ONLY LINE ITEM U5E0 3/C) •27 •16v4-- tow, FY -IJ.20 BUDGETED -Ile_ / EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance NAME(S) AND POSITION(S): Abraham Funchess, Jr., Executive Director NAME OF CLASS / MEETING: 2020 National Community Reinvestment Coalition Annual Conference DEPARTURE DATE: Monday, April 27, 2020 RETURN DATE: Thursday, April 30, 2020 DATE: February 25, 2020 DESTINATION: Washington, D.C. DEPARTURE POINT IF NOT WATERLOO: Waterloo DATE(S) OF MEETING: Monday, April 27, 2020 Wednesday, April 29, 2020 51g7 3,2h 9 /13 5 2914frj Copy - Department PURPOSE OF TRAVEL: To attend the 2020 National Community Reinvestment Coalition Annual Conference in Washington, D.C. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: X CITY VEHICLE AIRFARE YES X COST $ NO DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: $1500 LODGING $/00.00 $220.00 MEALS $499.00 REGISTRATION $950.00 MILEAGE/FUEL TOTAL FOR ALL: $ 3269.00 I BELIEVE THIS TRIP AND IS NECESS CITY OF WATE9 0 /IA A u, Ad Q, TAXI PARKING AIRFARE MISC/TOLLS SERVES A PUBLIC PURPOSE AND ENEFICIA 0 THE 4 DEPARTMENT HEAD 1?.. s I e2.0 BUDGET LINE ITEM: 010-27-2505-1346 YES NO X YES NO GRANT REIMBURSABLE REQUIRED CERTIFICATION TOTAL: $ 3269.00 PER PERSON I APPROVE THIS TRAVEL REQUEST MAYOR MAYOR SW 262_0 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 SHELLY BURCH From: Sent: To: Subject: Hi Shelly! Diana Gebel <diana@shortstravel.com> Tuesday, February 25, 2020 9:25 AM SHELLY BURCH 27-30APR to Washington DC *** This is a courtesy email only. No reservation has been made. Rates and availability are subject to change until tickets are purchased. Approval is required in order to secure a reservation.*** Booking Fee: $35.00 in addition to the airfares below. PRICING OPTION 1 TOTAL AMOUNT $656.40 non-refundable Changes after purchase are $200 plus any fare difference. Checked bags are not included, 1 checked bag is $30 per direction payable at time of check in only American Airlines (AA) 4085 V 27APR Waterloo, IA (ALO) - Chicago, IL (ORD) 608A 731A MO OPERATED BY ENVOY AIR AS AMERICAN EAGLE American Airlines (AA) 1002 V 27APR Chicago, IL (ORD) - Washington, DC (DCA) 915A 1209P MO American Airlines (AA) 1033 V 30APR Washington, DC (DCA) - Chicago, IL (ORD) 1050A 1209P TH American Airlines (AA) 3547 V 30APR Chicago, IL (ORD) - Waterloo, IA (ALO) 115P 226P TH OPERATED BY ENVOY AIR AS AMERICAN EAGLE Share your idea - Innovate with Us Diana Gebel, CTC Senior Corporate Travel Advisor Short's Travel Management D: 319.433.0849 diana@shortstravel.com I www.shortstravel.com Linkedln Facebook I Twitter I YouTube The Churchill Hotel near Embassy Row - Reservations - Confirmation Page 1 of 2 HOTEL INFO FIND RESERVATIONS 844-823-4697 ENGLISH - US \/ US DOLLARS Success! Your room is booked. Check shelly.burch@waterloo-ia.org to view your confirmation email. Thanks, Abraham! Your itinerary number is 5415B2278844 Room 1 Confirmation #: 12885SC010994 Thank you for choosing our property. We look forward to your arrival. Room Details The Churchill Hotel near Embassy Row 1914 Connecticut Avenue NW, Washington, District Of Columbia 20009 844-823-4697 reservations@thechurchillhotel.com http://www.thechurchillhotel.com Confirm #12885SC010994 Standard King $1,137.00 Nightly Rate 3 Nights Dates Guests Mon, Apr 27, 2020 1 Adult Thu, Apr 30, 2020 (3 Nights) Guest Information Abraham Funchess shelly.burch@waterloomia.org 319 291-4441 Payment Method Card ending in 1190 Cancel Room Taxes and Fees: $273.42 v Policies Check -in Check-out After 3:00 PM Before 12:00 PM ROOM 1 STANDARD KING Guarantee Policy Reservations must be guaranteed with a credit card. Confirmed Total: $1,410.42 SIGN IN httns://be.svnxis.com/confirm? ga=2.170622240.1215451599.1582651721-1041552754.1... 2/25/2020 FINANCE DEPT. STAFF ONLY LINE ITEM USED U/ p Q3 2:4g 6 J'3 ciG MAI/1Kit , RIEQUES 1l CITY OF WATERLOO FY 1) c-A4` BUDGE 1 Et) EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance ,LSD O ast- ggsal h2ne.42 02- a &--• Po Copy - Department NAME(S) AND POSITION(S): LeAnn M. Even NAME OF CLASS / MEETING: Iowa Municipal Finance Officers Association Spring Conference DATE: 02/18/2020 DESTINATION: Des Moines DEPARTURI- POINT IF NOT WATERLOO: DEPARTURE DATE: April 15, 2020 RETURN DATE: April 17, 2020 DATE(S) OF MEETING: April 15-17, 2020 PURPOSE OF TRAVEL/TRAINING: Continuing education training. Training includes: Project and Priority Management, Clerks Best Practices, IADOT VI Compliance and excel training sessions. WILL TRAVEL RE a UIRF ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE x • DEPARTING FROM: Waterloo PRIVATE VEHICLE ESTIMATE OF COST: 210.00 4 LODGING 20.00 MEALS 125.00 REGISTRATION 274/95.90 MILEAGE/FUEL • TOTAL FOR ALL: $ 450.90 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 0/0 03 53400 /3ci6 x GRANT REIMBURSABLE YES NO x YES NO REQUIRED CERTIFICATION TOTAL: $ 450.90 r a PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO ARTMENT HEAD DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 APPROVE THIS TRAVEL REQUEST MAYOR 3 / DATE LEANN EVEN From: Sent: To: Subject: Dear LeAnn, registration@iowaleague.org Tuesday, February 18, 2020 4:26 PM LEANN EVEN Order Confirmation Thank you for your recent order. The order details are below. LeAnn Even Waterloo Order Number: 20771 Order Date: Feb 18, 2020 4:21 PM Bill To: LeAnn Even Order Total: 125.00 Payment Method: Check Number: Item IMFOA 2020 Spring Conference - LeAnn Even When w Apr 15, 2020 - Apr 17, 2020 Registration option. Apr 15, 2020 - Full Registration Program Items. • Apr 16, 2020 12:00 PM: Lunch in Courtyard - Included in Registration • Apr 16, 2020 6:30 PM: Banquet Included in Registration Price Qty Total 125.00 1 125.00 Item Total Shipping Handling Item Grand Total Transaction Grand Total You may receive additional emails about your order as the order is further processed. Iowa League of Cities 500 SW 7th Street, Suite 101; Des Moines, IA 50309 125.00 0.00 0.00 125.00 125.00 1 T RAVE T 4 REQUEST CITY OF WATERLOO FINANCE bEPT LINE ITEM USE® FY a020 BU©GETED E)(PENDE© YTb THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance NAME(S) AND POSITION(S): Jake Schaefer DATE: 02/25/2020 . STAFF ONLY Olo 3?'5'vo (44 /1v �� b 7na g--1U ,dam Copy - Department NAME OF CLASS / MEETING: OSHA Forklift operator training DESTINATION: 1101 Campbell Ave Waterloo IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Date in March to be determined RETURN DATE: Date in March to be determined DATE(S) OF MEETING: Date in March to be determined 1 PURPOSE OF TRAVEL/TRAINING: OSHA forklift operator training, OSHA required every 3 years. A forklift was recently purchased so employees need to be trained to correctly operate the equipment. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: CITY VEHICLE x COST YES NO AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING MEALS 110.00 REGISTRATION r J MILEAGE/FUEL r- PRIVATE VEHICLE TOTAL FOR ALL: $ 110.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-37-4500-1346 X GRANT REIMBURSABLE r YES NO X YES NO R SQUIRED CERTIFICATION TOTAL: $ 110.00 PER PERSON BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT AD APPROVE THIS TRAVEL REQUEST ll..t _AAA MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 llBRA V E it , REQU i;s qr CITY OF WATERLOO NAME(S) AND POSITION(S): Craig Denner DATE: FINANCE bEPT. STAFF ONLY LINE ITEM USED ,U) 37 ci< ro l 3 / 5" FYPU 2 BUDGETED /‘v 0 "'— EXPENDED TM (o / 0 °! THIS REQUEST /l 0 o LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance Co. - De 02/25/2020 artment NAME OF CLASS / MEETING: OSHA Forklift operator training DEPARTURE DATE: Date in March to be determined DESTINATION: 1101 Campbell Ave Waterloo IA DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: Date in March to be determined DATE(S) OF MEETING: Date in March to be determined PURPOSE OF TRAVEL/TRAINING: OSHA forklift operator training, OSHA required every 3 years. A forklift was recently purchased so employees need to be trained to correctly operate the equipment. 4 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING TAXI • MEALS PARKING 110.00 REGISTRATION AIRFARE 1111ILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 110.00 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT IEAD 02 '07 DATE BUDGET LINE ITEM: 010-37-4180-134' X GRANT REIMBURSABLE YES NO • X REQUIRED CERTIFICATION YES NO TOTAL: $ 110.00 PER PERSON APPROVE THIS TRAVEL REQUEST MAYOR -3 / 4-2.6 DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 r `�l RA VE , REQUEST CITY OF WATERLOO FINANCE bEP T . STAFF ONLY LINE ITEM USED aid 31 WA() /3 440 FYtA40 IUbGETEb EXPENDE© YTb J p 40 ass -- THIS REQUEST �d " LEFT AFTER THIS REQUEST ! D DATE Me} a Original - Clerk/Finance Co - be artment NAME(S) AND POSITION(S): Tom Klein, Brad VanderWerff, Bob Jorgensen, Nick Schissel NAME OF CLASS / MEETING: OSHA Forklift operator training DEPARTURE DATE: Date in March to be determined DATE: 02/25/2020 DESTINATION: 1101 Campbell Ave Waterloo IA DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: Date in March to be determined DATES) OF MEETING: Date in March to be determined PURPOSE OF TRAVEL/TRAINING: OSHA forklift operator training, OSHA required every 3 years. A forklift was recently purchased so employees need to be trained to correctly operate the equipment. WILL TRAVEL RE UIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE • AIRFARE DEPARTING FRORII: ESTIMATE OF COST: LODGING MEALS 440.00 REGISTRATION r M I L AGE/FUEL r TOTAL FOR ALL: $ 440.00 AXI PARKING Al REARE RflISC/TOLLS BUDGET LINII ITEM: 010-37-4120-1346 X GRANT REIMBURSABLE r Y=S NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 110.00 PER PERSON BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENTLAD APPROVE THIS TRAVEL REQUEST MAYOR 37z /245 -z,c, DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 r It 1RA V J1 1 1 R CITY ©E WAT QUEST FINANCE bEPT. STAFF ONLY LINE ITEM USED 0/0 37 emo /.3 Y, FY2420 BUDGETED 3'ic EXPENbEb Y T �55 d.4 THIS REQUEST 20 ✓> LEFT 4F T ER THIS REQUEST -� s ®ATE ri7L.' .2��lP Original - Clerk/Finance Co • - be •artment N AME(S) AND POSITION(S): Greg Svoboda, Collin Widdel DATE: 02/25/2020 N AME OF CLASS / MEETING: OSHA Forklift operator training DEPARTURE DATE: Date in March to be determined DESTINATION: 1101 Campbell Ave Waterloo IA DEPARTURE POINT IF N O T WATERLOO: RETURN DATE: Date in March to be determined DATES) OF MEETING: Date in March to be determined P URPOSE OF TRAVEL/TRAINING: OSHA forklift operator training, OSHA required every 3 years. A forklift was recently purchased so employees need to be trained to correctly operate the equipment. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: 4 r ESTIMATE OF COST: : LODGING MEALS TAXI PARKING - 1 220.00 REGISTRATION AIRFARE , • MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 220.00 BUDGET LINE ITEM: 010-37-4110-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 110.00 PER PERSON BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD APPROVE THIS TRAVEL REQUEST nainczcid, MAYOR 34(La 7,0 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE bEPT. STAFF ONLY LINE ITEM USED ad 3 7 4400 /3 V6 'RAVE II , REQUEST ES'T1' CITY OF WA T FRLOO FY,W20 BUDGETED EXPENDED YTD THIS REQUEST LEF ► AFTER THIS REQUEST DATE Original - Clerk/Finance NAME(S) AND POSITION(S): Larry Vogel, Rick Wagner, Steve Schmitz, Ken Foss, Luke Even, Phillip Thompson, Wade Ingamels, Eric Pecenka, Roger Allen NAME OF CLASS / MEETING: OSHA Forklift operator training DATE: 02/25/2020 DESTINATION: Waterloo IA DEPARTURE POINT IF NOT WATERLOO: 91�0 3 / t 272W 2' 026 21) Copy - Department DEPARTURE DATE: Date in March to be determined RETURN DATE: Date in March to be determined DATE(S) OF MEETING: Date in March to be determined PURPOSE OF TRAVEL/TRAINING: OSHA forklift operator training, OSHA required every 3 years. A forklift was recently purchased so employees need to be trained to correctly operate the equipment. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES x COST $ NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 990.00 REGISTRATION AIRFARE MILEAGE/FUEL MSC/TOLLS • TOTAL FOR ALL: $ 990.00 � a I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HE D BUDGI=:T LINE ITEM: 010-37-4100-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 110.00 PER PERSON APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 r T A7j flI RL,14,QT JJKST COTY OF WATERLOO FINANCE bEPT LINE ITEM USED FYir b BUDGETED EXPENDEb YT D THIS REOUES i LEFT AFTER THIS REQUEST BATE Original Clerk/Finance . STAFF ONLY O1O 11012OO 1346 xrO U ' 3.73 at Copy - Department N AME(S) AND POSITION(S): WAYNE HUDSON— CHIEF OF POLICE APPLICANT N ALV1E OF CLASS / MEETING: INTERVIEW FOR POLICE CHIEF DEPARTURE DATE: 2/25/2020 DATE: FEBRUARY 25-26, 2020 DESTINATION: WATERLOO, IA DEPARTURE POINT IF NOT WATERLOO: OMAHA, NE RETURN DATE: 2/26/2020 DATES) OF MEETING: FEBRUARY 26, 2020 PURPOSE OF TRAVEL/TRAINING: APPLICANT IS TRAVELING TO WATERLOO FOR A SECOND INTERVIEW FOR THE CHIEF OF POLICE POSITION THAT IS OPEN. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES X COS T $ a NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE —_� X PRIVATE VEHICLE DEPARTING FROM: OMAHA, NE AND RETURN ESTIMATE OF COST: 122.08 a LODGING wrALS REGISTRATION 201.00 MILEAGE/FUEL TOTAL FOR ALL: $ 323.08 TAXI PARKING AIRFARE MISCJTOLLS BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE BUDGET LINE ITEM: YES YES N O N O TOTAL: $ GRANT REIMBURSABLE RE UIRED CERTIFICATION PER PERSON I APPROVE THIS TRAVEL REQUEST MAYOR al 13/3o DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 KILA&\1CV GULP From: Sent: To: Subject: Attachments: NANCY CULPEPPER Thursday, February 13, 2020 11:12 AM NANCY CULPEPPER FW: Courtyard Marriott - City of Waterloo rate $109 Iowa Tax Exempt Rules.pdf From: Taylor Hagen [mailto:taylor.courtyardwaterloo@gmail.com] Sent: Tuesday, February 11, 2020 3:48 PM To: NANCY CULPEPPER Subjects Re: Courtyard Marriott - City of Waterloo rate $109 Hello Nancy, Unfortunately, guest rooms are not tax exempt. On Tue, Feb 11, 2020 at 1:05 PM Taylor Hagen <taylor.courtyardwaterloo@gmail.com> wrote: Hello Nancy, The amount for one room for one night would be $122.08 ($109 x 12% tax). 1 i is Gag } }lore Hotels Start Searching..: •j t Hotelt w Get: t: Comfort inn & Suites click %t', to i-E:t re:utt: Beck 6501 N 102nd Ave Courtyard by Marriott Waterloo... CO Add Stop Route #9 via 1-80 E Route Settings i:�rt3t+r 4hr 1min 268mi R Est. fuel cost: $16.40e View Route Ditectiofla. .d am, ilrn4hAe • Cheir,ace Ca'�ret#. WititptSc£ } : f1 Vic) incii l»ofir •. 1t4 • • .:.• - --s z 1e?;Wig - - '• Knoxville Tuesday, Feb 11, 2020 12:16 PM FINANCE ®EP T . STAFF ONLY LINE ITEM USE© O1O-11 o 1200c 1346 P, VE I 1 REQUEST G a T Y I F WJAT R L O c FY , BUbGETED EXPENbEb YTD THIS REQUEST LEFT AFTER THIS REQUEST bATE Original - Clerk/Finance /ay *6o i39 °q Co - be•artment NAME(S) AND POSITION(S): DR. JOEL FITZGERALD- CHIEF OF POLICE APPLICANT NAME OF CLASS / MEETING: INTERVIEW FOR POLICE CHIEF DATE: FEBRUARY 24-26, 2020 DEPARTURE DATE: 2/24/2020 DESTINATION: WATERLOO, IA DEPARTURE POINT IF NOT WATERLOO: PHILADELPHIA, PA RETURN DATE: 2/26/2020 i DATE(S) OF MEETING: FEBRUARY 26, 2020 PURPOSE OF TRAVEL/TRAINING: APPLICANT IS TRAVELING TO WATERLOO FOR A SECOND INTERVIEW FOR THE CHIEF OF POLICE POSITION THAT IS OPEN. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: X CITY VEHICLE AIRFARE YES X COST NO PRIVATE VEHICLE DEPARTING FROM: PHILADELPHIA, PA AND RETURN ESTIMATE OF COST: 244.16 LODGING I1fI EALS 40.34 RNGISTRA T ION 576.49 RIIILI;AGE/FUNL TOTAL FOR ALL: $ 860.91 TAXI PARKING AIRFARE MMfMISCJTOLLS BUDGET LINE ITFM: YES NO YES NO TOTAL: GRANT REIMBURSABLE REQUIRED CERTIFICATION PER PERSON BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE APPROVE THIS TRAVEL REQUEST MAYOR of2f /6/61) DAT a K:\Shared Goodies\Forms\Travel Request Form January 2010 NANCY CULPEPPER From: Sent: To: Subject: Attachments: NANCY CULPEPPER Thursday, February 13, 2020 11:12 AM NANCY CULPEPPER FW: Courtyard Marriott - City of Waterloo rate $109 Iowa Tax Exempt Rules.pdf From: Taylor Hagen [mailto:taylor.courtyardwaterloo@gmail.com] Sent Tuesday February 11, 2020 3:48 PM To: NANCY CULPEPPER Subject: Re: Courtyard Marriott - City of Waterloo rate $109 Hello Nancy, Unfortunately, guest rooms are not tax exempt. On Tue, Feb 11, 2020 at 1:05 PM Taylor Hagen <taylor.courtyardwaterloo@gmail.com> wrote: Hello Nancy, The amount for one room for one night would be $122.08 ($109 x 12% tax). NANCY CULPEPPER From: Sent: To: Subject: Done. Regards, Joel Fitzgerald, Sr., Ph.D. Joel F. Fitzgerald Sr. Ph.D. <joel.fitzgerald.sr@gmail.com> Monday, February 10, 2020 6:29 PM NANCY CULPEPPER Fwd: Your trip confirmation-FGBFJA 24FEB Forwarded message From American Airlines <no-reply@notify.email.aa.com> Date: Mon, Feb 10, 2020, 19:26 Subject Your trip confirmation-FGBFJA 24FEB To: JOEL.FITZGERALD SR@GMAIL COM <JOEL.FITZGERALD.SR@gmail.com> Joel Fitzgerald!; Feb.0 2020 .Your #rip confirmation and receipt 10:51 AM Philadelphia American Ar1 ORD 1:18 PM nes 1920 Chicaco O I are American Airlines 3547 OPER I EIS BY ENVOY AIR AS A IERK;AN El LE, 12:37 PM ChicagoO'hare ALo 2:30 PM aterloo Free entertainment with the American app» Meals: Food For Purchase Seats; Class: (B) Meals: Wednesday, February 26, 202Q ALO 6:00AM NV aterloq American Airlines 40&5 OPERATED BY'ENVOY AII3 AS'z ORD 8:30AM C:liiclgo O'hare American Airlines 1652 ORD 7:29 AM Chic tgc O'hnre El ICAN FAG' P_HL 11:27 AM Pl iladelphia Seats: Class: (B) Meals: Seats: Class Meals (B) Food For Purchase Joel Fitzgerald <tr style.. "padding Farn miles with •this rip, loin AAdvantage » Ticket # 0012114$04679 2 6:00 AM 7;2YAM Waterloo Chicago O'hare American Airlines 4085 OPERATED BY ENVOY AIR AS AMERICAN EAGLE. ORD PHL 8:3OAM � 11;27AM Chicago O'hare Philadelphia American Airlines 1652 Joel Fitzgerald Class: (B) Meals: Seats: __ Class: (B) Meals: Food For Purchase /1Advante • UNICA at' The AAdvantage M IeUPs`& Card No annual fee. Earn a 550 statement credit + 10,000 bonus miles after qualifying purchases. Learn more » Earn miles with this trip. Join AAdvantage Ticket # 0012114804679 Your trip receipt fl Master Card XXXXXXXXXXXX0493 Joel Fitzgerald FARE-USD $ 493.03 TAXES AND CARRIER -IMPOSED FEES $ 83.38 TICKET TOTAL $ 576.41 Uber price estimator • Waterloo Regional Airport, 2790._ r. a Courtyard by Marriott Waterloo Your options UiberX UberXL $1221 0 $16.41 0 Request now Schedule for later Sign up to ride Sample rider prices are estimates only and do not reflect variations due to discounts, geography, traffic cielay3, or other factors_ Flat rates and minimum fees may apply Actual prices for rides and :scheduled rides mey vary. 57{v4-4,1441.7,-'±ve9 ce= aloo rs Waterloo Region&Airpo€t Staie Park • Hw; finwi Reserve. €` ttuo•Centee A a Courtyard by Marriott waterloo Cedar Palls i- ort t>iertir: ein:o tzal .Park • CF. 74 Waterloo `tea. - Map data 4:1020 . Sun a : tern 04 tia3 Tuesday, Feb 11, 2020 11:40 AM Uber price estimator Courtyard by Marriott Waterloo .. Phelps Youth Pavilion, 225 Gom... Your options uberX uberXL $7.96 0 $9.90 0 Request now Schedule for later Sign up to ride Sample rider prices are estimates only and do not reflect variations due to discounts, geography, traffic delays, or other factors. Flat rates and minimum fees :may apply Actual prices for rides and scheouled rides may vary. • l� X 3< `�: � }} i' �T .e tta--.c am -a• a • €4 it. �c: J_ r � -J s r ,s 'T � � t . - 4 '_ . - s t te..ra.. r � s; r=i• " r• -----• -�- -sue •arems- s-�3. fi� 4 2^ • •> .• • 1-- — • -g.. ' s=� rat:, 3 cnt— inerckat • i•••-•. 4sca - Courtyard by Marriott Waterloo Cedar Falls t VestaetC1.Ave . -- are re c", s{' itY Ye • 4 s'Jt 0 •t e3 a,.rra.. -4. + _i -c ,ZF-7-4:Niw2/ % . •9pi a .,.. }w}va s tUr .1(:"±:14111.1:.4.-tt\' -s-1 --4 t—�, r ` t 1 'i . .r* x.;.. IL r • Wtderl*o Water War RiverLoup Expo Plaza ional Silas & SmokestacksAmu /�g Heritage ' =: =_- €_Es^r�em --= ey, portsPlex Lisp data d=z0 • Water l cs pu l 'IGOtit E TimisIn Tuesday, Feb 11, 2020 11:46 AM City Clerk Use Only Finance Committee :xG ndatorye Approval Date 34/le& Oily of Waterilto PreAuth.riizaUon Request E.rr ri The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Garage $ 4,921.22 plus est. shipping costs of $ Freedom IV Series Light Bar for Firetruck Department to expend to pay for or purchase This purchase or expenditure is being made because: Replace light bar on truck #306 (WeCAD drawing of light bar) Vendor selected for this purchase: X Bids or written quotes were taken on this purchase, as follows: Northern Safety Technology, Inc. Apple Valley, MN $4, 921.22 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-1405-1571 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 80,000.00 and the current available balance is Respectfully submitted, (A Al a) net (Signature Dept. ead or Designee) $ 47, 566.64 i -A1,Lc) /(71/12.0. Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2020-February-Pre-Auth-Light bar for #306 - Fire -Garage - $4,921.22-010-18-1405-1571.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3Mt L U `ty of Waterflc =xp eiw]htfirn- PreALnth . rk till a Recoj �-m Est F'orrn The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend to pay for or purchase $ 1,808.00 plus est. shipping costs of $ television advertising through OnMedia to promote memberships at the Cedar Valley SportsPlex amended preauth This purchase or expenditure is being made because: being able to advertise with OnMedia will hel ! retain memebers and recruit new members Strategy 4.1 promote the City of Waterloo, services and programs Vendor selected for this purchase: OnMedia TV Ad Sales x Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: OnMedia is the advertising agency for MediaCom cable. Prior Committee Actions (Dates): 7/8/19 approved at $1,580.00 Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Road Use Tax Bonds Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4180 1351 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head gi3esignee) Sanitation (Project Code) $ 4645.00 after amendment $ 1,808.00 fe -a -02 0 ILL-- laly1 2 • 2-0 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Preauth OnMedia.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3 4/ 6 of 'ft aterLo xe idothrre LtcALMth•riiza1iou1 Rcqiest F.rm L The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,600.00 plus est. shipping costs of $ to pay for or purchase Golf course supplies from Standard Golf. This purchase or expenditure is being made because: to replace old flags, flagsticks, broken ball washers, worn out cups and other miscellaneous golf course equipment. Vendor selected for this purchase: Standard Golf, Cedar Falls IA f X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Standard Golf ives the City 25% off retail which is lower than any prices around. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120 1567 (Fund - Department - Activity - Account Number) Sanitation (Project Code) in which the budgeted amount is $ 11,592 00 and the current available balance is Respectfully submitted, Z(077 (Signature Dept. Head or Designee) • $ 3,829.05 /1tZa7) .z-mod ate° (Signature Finance Dept. Review) Date K:\shared goodies\forms\Standard Golf Preauth.xls (Mar 2010) City Clerk Use Only CAI` t f kftlaterfl Finance Committee Approval Date Vau I= xpendliture PrAuth [ili tion Request G 'arr The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 1,450.00 plus est. shipping costs of $ 0.00 Survey excess right-of-way south of 3470 West Airline Hwy. to pay for or purchase This purchase or expenditure is being made because: disposal or right-of-way for sale to adjacent owner Vendor selected for this purchase: Claassen Engineering & Surveying X Bids or written quotes were taken on this purchase, as follows: Claassen Engineering - $1,450 VJ Engineering - $1,800 Helland Engineering - $1,650 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Bonds Federal/other grants X Sewer � Sanitation Other (specify) MidPort TIF This expenditure is to be coded to the following budget line -item: 426 08 6260 2140 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available kIa is Respectftay su C (Signature Dept. Head or Designee) $ .0,000`G • et -Its), ‘el. kSeA • 2-712/0 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\row so of 3470 W Airline hwy.xls (Mar 2010) C T 9 11 COMiMU!N!ITY rLANNDNG AN DEVELLOPME T 715 Mulberry Street • Waterloo IA 50703 • (319) 291-4366 Fax (319) 291-4262 February 18, 2020 RE: Request for bid to survey excess right-of-way south of 3470 West Airline Highway To whom it may concern: The City of Waterloo is requesting bids to sui vey a portion of excess right of way south of 3470 West Airline Highway (see attached map), and we need to have a legal description created to convey the property to a private owner. We ask that the survey match and be consistent with current right-of-way. Therefore, we are requesting that your firm submit a bid for the survey of the property in question by Monday, February 24, 2020 by 5 p.m. If your firm is selected to conduct the worlc, you will be notified to proceed and the finished survey shall be due by March 31, 2020. The area is going through the vacate process now and an easement will need to be retained over the entire area. Please reply with your bid in an e-mail response: "SURVEY BID Excess right-of-way south of 3470 West Airline Highway" If you have any questions or need any further information or documentation regarding this matter please contact our office. Thank you an advance for your cooperation and time. Sincere' iincere Tim Andera, Fconomic Development Specialist Cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner --file-- CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer VJ Engineenng 1501 Technology Pkwy, Suite too Cedar Falls, Iowa 50613 ph: (319) 266-5829 fax: (319) 266-5160 Engineering — Surveying February 19, 2020 Tim Andera City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Dear Mr. Andera We appreciate the opportunity to provide this professional services proposal to perform a survey of a portion of the excess right of way adjacent to 3470 W. Airline Highway located in the Southwest Quarter of the Southeast Quarter of Section 5, Township 89 North, Range 13 West in Waterloo, Iowa. VJ Engineering proposes to provide the following services upon our receipt of a signed Agreement for the Provision of Limited Professional Service: A. Services: 1. Research property information online and at the Black Hawk County Courthouse, including right-of- way deeds, original adjacent subdivision plats, owners, and recorded plats of survey. 2. Perform survey of the existing North right of way line of West Airline Highway, locate and mark existing corner monuments. 3. Create plat of survey meeting requirements of the Code of Iowa and showing the boundaries of the excess right of way to be vacated. 4. Create legal description for the excess right of way to be vacated. 5. Submit the plat of survey to the City of Waterloo for comments. 6. Record the plat of survey at the Black Hawk County Recorder's Office. 7. Provide the recorded plat of survey and legal description of the parcel to the City of Waterloo. 8. Set corner monuments not found during survey and at the corners of the excess right of way parcel. B. Fees: VJ Engineering proposes to provide the above referenced services for a lump sum fee of $1,800. If you have any questions, please feel free to call. Respectfully, Matthew Kofta, PLS VJ Engineering tornly -lv i7J ire its "II: 61n ,,?7V '1' r'1 iii r: fl rr Approximately 93' x 746.93 1.69 Acres 1 W AIRLINE HWY 3470 W. Airline Highway Waterloo, Iowa Legend Ri$h±- f-Way 200 100 0 E 200 Feet Note: Base map data source is Black Hawk County. This map does not represent a survey, no liability Is assumed for the accuracy of the data delineated heroin, either expressed or Implied by Black Hawk County, the Block Hawk County Assessor, or their employees. The City of Waterloo makes no warranty, express or smiled, as to the accuracy of the information shown on this map, and oxpraeely disclaims liability for the accuracy thereof. Users should refer to official plots, surveys, recorded deeds, etc. located at the Block HovM County Asouesor's Office for complete and accurate Information. City Clerk Use Only Finance Committee Approval Date 3%/�2-e• Cllty of Waterilto cpendlairye PreAuth.triizatiian Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend S 2,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase Appraisal for 84 and 180 W. 11 th Street and adjacent land - Midwest Pattern Co. This purchase or expenditure is being made because: Potential acquisition Vendor selected for this purchase: Rally Appraisal, LLC X 1 Bids or written quotes were taken on this purchase, as follows: Rally Appraisal - $2,000 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Road Use Tax Bonds Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 417 08 6210 2140 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available • e I e Respect ully s (Signature Dept. Head or Designee) Sanitation (Project Code) $ 397, 000.00 / z262-0 1/4frinikdb Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Midwest Pattern.xls (Mar 2010) CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND s' EVE1LGPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 February 19, 2020 RE: Request for bid for an appraisal — 84 and 180 West 11th Street, Midwest Pattern Co. To Whom It May Concern: The City of Waterloo is requesting bids for the appraisal of the Midwest Pattern Company, located at 84 and 180 West 11 th Street and adjacent property. We request that your firm submit a bid for the appraisal of the property by February 25, 2020, no later than 3 p.m. If your firm is selected to conduct the work, you will be notified to proceed and the finished appraisal shall be due by March 31, 2020. Please reply with your bid in an e-mail response: "APPRAISAL BID 84 West 11th Street, Midwest Pattern Co." If you have any questions or need any further information or documentation regarding this matter, please contact our office. Sincerely, Tim Andera, Economic Development Specialist Enc: Cc: Noel Anderson, Community Planning & Development Director Jamie Knutson, City Engineer --file-- CITY WEBSITE: www.cityofwaterlooiowa.com • WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Rally Appraisal, L.L.C. Ceda Falls Office • 209 Franklin Street, Suite A3 • Cedar Falls, IA 50613 Clint Cota - Manager Jim Herink — Senior Appraiser Adam Horan Dextar Klostermann Dave Passmore - Commercial Manager MAI February 25, 2020 Tim Andera Economic Development Specialist City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 RE: Request for Bid -- 84 and 180 West 11th Street, Waterloo, Iowa 50702 Dear Mr. Andera: Phone: (319) 266-9373 www.rallvappraisal.com Per your request, I am providing a bid for an appraisal of the property noted above, which consists of two commercial buildings and five total lots, a few of which may be considered excess land. Property 84 and 180 West 11th Street Bid Amount $2,000 The appraisal reports can be complete no later than March 31, 2020 assuming engagement occurs within a reasonable amount of time from this bid. Sincerely, James Herink Certified General Real Property Appraiser, CG02627 (Iowa) Consistently exceeding expectations TdMANDERA From: Sent: To: Subject: Attachments: To Whom It May Concern: TIM ANDERA Wednesday, February 19, 2020 5.22 PM 'reception@appassoc.net Appraisal Bid Request 84 W 11 th St - Request bids for appraisal.pdf The City of Waterloo is requesting a bid for the appraisal of 84 and 180 West 11th Street and adjacent land (see attached). Please let me know if you have any questions. Thanks. Tim Andera Economic Development Specialist City of Waterloo Community Planning & Development Department 715 Mulberry Street Waterloo, Iowa 50703 p: (319) 291-4366 f: (319) 291-4262 tim.andera@waterloo-ia.pg Visit our website: www.cityofwaterlooiowa.com Economic Development: www.waterlooida.orq Brownfield Redevelopment: www.thenewwaterloo.com Flack Hawk County: www.co.black-hawk.ia.us/ 1\10 reS ponce focal vaab 1 City Clerk Use Only rxxpendH uyr MD) Cty .inWaterll r° Auth . riiz tii Finance Committee 2/ qioz_6. Approval Date U C� Request F.rrn The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 4,300.00 plus est. shipping costs of $ 34.22 Black Cat II Radar Recorder Kit with Starnext Software to pay for or purchase This purchase or expenditure is being made because: This equipment counts vehicles, checks the speed, etc. for our traffic studies. (only vendor to purchase equipment to match what we currently use) Vendor selected for this purchase: Jamar Technologies, Inc. X Bids or written quotes were taken on this purchase, as follows: Jamar Technologies, Inc. Hatfield, PA $4,300.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 419-17-7120-2125 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 5,000.00 $ 5,000.00 1 L ((Sgnature Dept. ead or Designee) irate (Signature Finance Dept. Review) Date K:\shared goodies\forms\2020-February-Expenditure Pre -Authorization -Traffic -Jamar -Radar REcorder Kit with software -$4,300 -34.22 SH- 419-17-7120-2125.xls (Mar 2010) 17 City Clerk Use Only $ 28, 800.00 e'-r $ 16 897.78 !Q - 1 (if 2 ilitLet2 02 17/t-t ) 1/21.1Aa- f1/4441-e/ki 2.-.40_,;20 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2020-February-Pre-Auth-Decorative pole, bracket, luminaire -Crescent-Traffic- $2,950.00+250 SH-266-17-7210- 1521.xls (Mar 2010) Finance Committee Approval Date 3/Z/Zaz42> Cllty O `11 Waterilto hx endotur�� Pren uh c� rlizatll o n R equest Forrn G The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend 2,950.00 plus est. shipping costs of $ 250.00 1 each Luminaire, Bracket and Decorative Pole on W. 4th St to pay for or purchase This purchase or expenditure is being made because: To replace damaged luminaire, bracket and decorative pole due to a crash. (special order -Crescent is the vendor) Vendor selected for this purchase: Crescent X Bids or written quotes were taken on this purchase, as follows: Crescent Electric Waterloo $2,950.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund XI Road Use Tax Sewer Sanitation Bonds Federal/other grants Other (specify) • This expenditure is to be coded to the following budget line -item: 266-17-7120-1521 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, City Clerk Use Only 7xxpendnture Finance Committee 3 /7i Approval Date --6 Zb C Wateril PrAuthorlization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic $ 16,768.00 plus est. shipping costs of $ Department to expend to pay for or purchase TSI Gridsmart Detection System including Camera w/mount, Processor & turn on assistance for US 218 (Washington) and W. llth St intersection This purchase or expenditure is being made because: Monitoring cameras for Traffic Adaptive System thru Washington and San Marnan corridors, Vendor selected for this purchase: General Traffic Controls X Bids or written quotes were taken on this purchase, as follows: General Traffic Controls Spencer, IA $16,943.00 MidAmerican Signal, Inc. Kansas City, KS $30,656.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds IPP Road Use Tax Federal/other grants Sewer 1 Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 419-17-7120-2125 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 100,000.00 and the current available balance is Respectfully submitted, get-) ignature Dept. Head or Designee) $ 1 00,000.00 (Suture Finance Date Date (Sign Dept.Review) K:\shared goodies\forms\2020-February-Expenditure Pre -Authorization -Traffic -General Traffic Controls -TSI GRidsmart Detection System - 11 th St.-218 - $16,943-419-17-7120-2125.xls (Mar 2010) ;t IUi'o)• Q U EN TIN HART COUNCIL MEMBERS OOOOOOOOOOOOOOOOOOO MARGARET KLEIN Ward 1 JONATHAN GRIEDER Ward PATRICK MORRISSEY Ward 3 JEROME AMOS, JR. Ward 4 RAY FEUSS Ward 5 SHARON JUON At -Large DAVE BOESEN At -Large CEIJ \j7 (") H \\/11WJ[LOP, IOWA CITY CLEFM AND l,= IMNCL DEPA T~ TMENT KELLEY FELCHLE • City Clerk MICHELLE W E[DNER, CPA • Chief Financial Officer TO: DATE: FROM: Finance Committee February 26, 2020 Michelle Weidner, Chief Financial Officer 40 (,) RE: Request to dispose of Convention Center Furnishings and Equipment There are 772 folding chairs and 28 pieces of very old staging that are currently in storage at the Convention Center. This equipment is not in use by the Convention Center. Spectra staff has requested that this equipment be disposed of so that they storage spaces can be used more effectively. Please contact me with questions. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer PROJECT BUDGET WORKSHEET o ALL PRO, CTS PAGE ONIh eti-A erb 3/74 va Project Name FY 2020 Waterloo Air and Rail Park Tree Clearing City Contract No. Project Manager Project Budget Total 1017 Matt Schindel $ 400, 000.00 1. How will this project be funded? A. Federal Grant Yes Grant Name No x CFDA # B State Grant Yes Grant Name C. City Match No x Source of Funding TIFF D Other Entities Yes Name No x To be assigned by the Finance Dept. Project No. Subproject No. Des Witt� C % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number Paid by City % Paid by other entity 2 Attach copies of any grant agreements that will fund the project (REQUIRED) 3 Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B Publication, or printing costs C. Others, list 5 Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 100.00% Done None x Yes No x -4 x x 6. Include a brief description of the project in the space below: (REQUIRED) Remove trees along Leversee ROW to allow for the installation of new sanitary sewer, water and elctrical lines. Page 2 must be attached and signed. K:\shared goodies\forms\Contract 1017 Project Budget Worksheet.xlsx\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJI_C T BUDGET WORKSHEFT PAGH: TWO Project Name (from page one) FY 2020 Waterloo Air and Rail Park Tree Clearing Department No. project will be budgeted under 08 Activity No. project will be budgeted under 6260 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds Sanitary SewerTIFF y TIFF EXPENDITURES: 400, 000.00 lag TOTALS $ 400, 000.00 $ Oat City Clerk Use Only Finance Committee Approval Date To be assigned by the Finance Dept. Project No. Subproject No. (Each column should only include amounts by fund) Fund: 426 Fund: Fund: Fund: Total $ 400, 000.00 $ 400, 000.00 TOTALS $ 400, 000.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2'165 Streets & Roadways 2199 Non -participating Misc nature Dept. ale 411. 111 $ - $ 400,000.00 $ O NO (Signature Finance Dept. Review $ • Mal 400, 000.00 Sat Mia ORO ael $ 400, 000.00 pia -76 -2c Date K:\shared goodies\forms\Contract 1017 Project Budget Worksheet.xlsx\Page 2 (Constr Proj) (Mar 2010) Completed forms should be routed directly to the Finance Dept. City Water° Budget get Amendment Request Fri a FINANCE DEPT. ONLY Finance Committee approval required? YES NO If so, date approved: The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2020 submitted by the Finance Department: DECREASE EXP ENDITURES (INC REASE REV EXPENSES/REVENUE ENUE) Fund Dept Activity Acct # Acct Name Proj Code 416 03 8980 3614 Amount INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount 4,677.43 416 22 4500 I 21521 4,677.43 TOTAL $4,677.43 TOTAL $4,677.43 This amendment is being requested because: To provide funds for the Young Arena roof project. Prior Committee Actions (Dates): Pv% ,P;, bJa4'uu.. (Signature Dept. Head or Designee) Date Fro fu (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\userslshared goodies\forms\Budget Amd 416 Bonds Young Arena Roof Part 1.xis (Apr 2003)