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HomeMy WebLinkAboutApproved documents - 3/9/2020City Clerk Use Only XX Finance Committee ( Approval3/ Le La Date 1 CEity of Waterlloa endilture PreAutharLatii tn P\equest 11 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend 2,450.00 plus est. shipping costs of $ to pay for or purchase On Command Subscription Diagnostic Software This purchase or expenditure is being made because: This is diagnostic software to test the engine and drive train for the City's International Trucks. Only vendor locally to supply and support software. Vendor selected for this purchase: Thompson Truck & Trailer, Inc. X 1 Bids or written quotes were taken on this purchase, as follows: Thompson Truck & Trailer Waterloo, IA $2,450.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Road Use Tax Bonds Federal/other grants Sewer Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 010-18-7950-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, ) 4/fie ,5 (Project Code) $ 2,000.00 $ 1,375.00 • FA„, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms12020-March-Expenditure Pre -Authorization -Thompson Truck & Trailer - On Command Subscription software - Garage - $2,450.00 - 010-18-7950-1520.xls (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES NO If so, date approved: City of\Waterloo Linealtem Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2020 submitted by the Garage Department: EXPENSES/REVENUE INCREASE EXPENDITURES (DECREASE REVENUE) DECREASE EXPENDITURES (INCREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 1,095.00 010 18 7950 1520 Software 1,095.00 010 18 7950 1371 Blgd. Maint. TOTAL This amendment is being requested because: Cover cost of diagnostic software $1,095.00 TOTAL $1, 095.00 Prior Committee Actions (Dates): (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms12020- March- Line Item Amendment - Garage - decrease 010-18-7950-1371 -1,095.00 - increase-1520.xis (Apr 2003) City Clerk Use Only Finance Committee Approval Date 3 (61 I a 22 Cty m NatBrDo Hxperiico]othrL !rcAuj riiior ti iU o n Reqiuet F The Finance Committee of the City Council is hereby requested to authorize the following purchaso or expenditure submitted by the Loisure Services $ $101.99 per unit plus est. shipping costs of $ NA portable handicap rostrooms to be placed in various parks. Department to expend to pay for or purchase This purchaso or expenditure is being made because: The units are placed in various parks for the summer season. Approximately 12 units are rented per month and vary relating to park activities. Price fixed © $101.99 Vendor selected for this purchase: Cooley Pumping (dba Paul's Potties) Grund Center, IA x Bids or written quotes were taken on this purchase, as follows: Estimated expenso for FY 2020 $2,500 Estimated expense for FY 2021 $2,907 Bids or quotes were not taken on this purchase because: Vendor agreed to continue service at last year's pricing. No additional charges for delivery or pickup. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x Ar General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100 1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or D»signee) Date $ • (Project Code) 184,175 ` 201,175 93,168 ' 201,175 3e- 3 -z) ?1) Signature Finance Dept. Review) Date K:lshared goodies\forms\Pre-Authorization portable restrooms 2020.xls (Mar 2010) City Clerk Use Only Finance Committee / Approval Date l 9 Jze Ctity ®f Waterlo HxpefrthtLJm UreAifthorizaticri Request U=lor The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 3,311.00 plus est. shipping costs of $ to pay for or purchase Portable teleprompter, tripod and Bi-Color LFD lights for Public Access studio. This purchase or expenditure is being made because: Upgrade older outdated equipment. We do not have a quality Tight kit for video project in the field. Teleprompter could also be used outside studio which our current one cannot Vendor selected for this purchase: Conference Technologies Bids or written quotes were taken on this purchase, as follows: Conference Technologies - $3,311.00 Markertek - $4,445.85 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund I J Road Use Tax Bonds Sewer Federal/other grants I I Other (specify) This expenditure is to be coded to the following budget line -item: 419-01-8225-2103 (Fund - Department - Activity - Account Number) Sanitation (Project Code) in which the budgeted amount is $ 7,500.00 and the current available balance is $ 7,500.00 Respectfully submitted,avia 3-LDzo I GeldAV 3HJL4 (Signature ept. Head or Designee) Date (Signature Finance Dept. Review) Date 11 • K:\shared goodies\forms\Pre-Auth Studio Teleprompters.xls (Mar 2010) City Clerk Use Only Call; .f Wateril :3(pen uture PreAutnarli/atlion Re Finance Committee Approval Date 3/9 Izaz,) uest Eornn The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ NTE $20,000 plus est. shipping costs of 250.00 to pay for or purchase Replacement parts for Grinder for the Yard Waste Site This purchase or expenditure is being made because: Replacement parts and overhaul Grinder for Yard Waste Site Vendor selected for this purchase: Vermeer Iowa and Altofer, Inc. X Bids or written quotes were taken on this purchase, as follows: Vemeer of Iowa & N. Missouri Pella, IA $16,565.42 Altorfer, Inc. Cedar Falls, IA $ 2,933.99 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Road Use Tax Bonds Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is $ and the current available balance is Respectfully submitted, Sanitation P 265, 000. 00 '25 OOE3 ; n poi 20 o $ e&j 3 2 G -) (Project Code) &,p eiGG4 7,,,,, ,,...., 4 . , -p, .1,,,e4.,,m9„., (zum..41.-11. c3o-,7a2-0 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2020-March-Pre-Auth-Parts for Grinder -Vemeer & Altorfer-Sanitation- NTE$20,000+250 SH-010-18-7955-1569.xls (Mar 2010) 1=,xh. eri d utu City Clerk Use Only Finance Committee Approval Date 3lei fu 24, Cllty ofWater0to re PreAuth.dzatllan Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ 22,470.00 plus est. shipping costs of 2018 Clark Model C30 Forklift to pay for or purchase This purchase or expenditure is being made because: To be used on site to remove debris for Code Enforcement cleanups, illegal dumps, etc. Used Demo Unit Vendor selected for this purchase: Big River Equipment X Bids or written quotes were taken on this purchase, as follows: Big River Equipment Waterloo, IA $22,470.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants Sewer X Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 525-15-5400-2110 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 85,000.00 and the current available balance is Respectfully submitted, (Signature Dept. F ead or Designee) $ 75,201.85 ate (Signature Finance Wept. Review) Date K\shared goodies\forms\2018-March-Expenditure Pre -Authorization -Big River Equipment -Forklift -Sanitation - $22,470.00 - 525-15-5400- 2110.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date Clity of Waterflo >;xoecrldorih�r Auihorization Requestk-',rrn G i he Finance Committee of the City Council is here by requested to authorize the following 311 /162-6 purchase or expenditure submitted by the SEWER $ 4,288.00 plus ext. shipping cost of $ 548.00 REPAIR KITS FOR DOUGLAS SANITARY LIFT STATION PUMP Department to expend to pay for or purchase This purchase or expenditure is being made because: HAVING A REDUNDANT, RELIABLE PUMP SYSTEM IN PLACE IS CRITICAL TO THE COLLECTION STYSTEM SERVING THE DOUGLAS T_T-1 r.' Vendor selected for this purchase: QULITY PUMP & CONTROL Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: QUALITY PUMP & CONTROL IS SOLE PROVIDER FOR PARTS FOR THE DOUGLAS STREET LIFT STATION PUMP Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: X Sewer: Sanitation: Bonds: Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520-14-520-_1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, r43/ 3 145 k° 3 /1/4 I )T61 (Project Code) $ 400, 000.00 $tila15 (Signature Dept. ed Or Designee) Date (Signature Finance DReview) Date ality Pump & Control 84015th Street S. T Mason CiIA 50401 Name .r" Address eriau. Dcpartin ttlh .rt Street erloo, tri 5O703-5783 Item Description Qty P.O. No. Project Cost vsks Total tart Shop Supplies tbor Fairb< ks i�cttai Mech. seal kit 13earing kit bring and gasket scal pro probe Plug terminal impel ler ha dielectric oil Ps csutor 1 1 11. 1..668.611 117.45 03.45 240,30 {1 . 60 . 00 5.0( 115. 54R.00 8 1t, 45 63 45 240.30 488 t -)5.00 1.100.00 1 1 5.00 S ubtotal 4,836.00 S ales Tax (5.0%) Total S4,t336.f)0 Language for Douglas Sanitary Lift Station -Pump Authorization. $4,836.00 This Pump Repair is for Douglas sanitary lift station. Having a redundant, reliable pump system in place is critical to the collection system serving the Douglas Street lift station.