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HomeMy WebLinkAboutMinutes--2/10/2020February 10, 2020 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, February 10, 2020. Mayor Quentin Hart in the Chair. Roll Call: Boesen, Amos, Morrissey, Klein, Feuss, Grieder, and Juon. Mr. Morrissey joined via telephone. Prayer or Moment of Silence. Pledge of Allegiance: Kelley Felchle, City Clerk 157403 - Juon/Amos that the Agenda, as proposed, for the Regular Session on Monday, February 10, 2020, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 157404 - Juon/Amos that the Minutes, as proposed, for the Regular Session on Tuesday, February 4, 2020 at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Proclamation Declaring February 13, 2020 as Iowa Honey Bee Day. ORAL PRESENTATIONS David Dryer, 3145 W. 41h Street, commented that if the council communications were more transparent and included additional information, it might cut back on questions from the public. Keith Kaspari, Airport Director, commented that 90 percent of the project is funded by the FAA. 157405 - Juon/Klein that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. CONSENT AGENDA 157406 - Juon/Amos that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated February 10, 2020, in the amount of $1,471,963.28, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2020-86. 2. Request to certify assessment to 2817 E. 4th Street in the amount of $1,431.92, for work performed by the Waterloo Water Works, together with recommendation of approval by the Waterloo Water Works Board of Trustees. Resolution adopted and upon approval by Mayor assigned No. 2020-87. 3. Resolution approving Variance to Noise Ordinance request from Main Street Waterloo to hold the My Waterloo Days Festival, FridayLoo, Food Truck Festival, and Mayor's Independence Day Extravaganza, on multiple Fridays from May 15, 2020 through September 4, 2020. Resolution adopted and upon approval by Mayor assigned No. No. 2020-88. b. Motion to approve the following: February 10, 2020 1. 7a C. I04 Page 2 Travel Requests Amount Name & Title of Class/Meeting Destination Date(s) not to Personnel Exceed Sgt. Erie and Inv. International Law St. Louis, March 23-28, $1,170 Gergen Enforcement Educators MO 2020 and Trainers Association Conference Mike Schipper Hazardous Materials Kalona, IA February 11-13, $325 Technician (24 Hour) 2020 and Technician Re- certification Angie Fordyce, Matt National Lead and Scottsdale, June 28, 2020 - $8,475 Chesmore and Rudy Healthy Housing AZ July 3, 2020 Jones Conference and HUD Program Manager School Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Hampton Inn, 2034 LaPorte Special Class C Renewal 1/31/2021 x Road Liquor HyVee Food Store #2, 2181 B Wine / C Beer / E New 3/23/2021 x Logan Avenue *Ownership Liquor Update* HyVee Gas #2, 2221 Logan C Beer New 1/3/2021 x Avenue *Ownership Update* HyVee Food & Drugstore B Wine / C Beer / E Renewal 2/8/2021 x #3, 1422 Flammang Drive Liquor 3. Mayor Hart's recommendation of the following appointments: Appointee Board/Commission Expiration Date New or Re -Appointment Todd Eastman Housing Appeals Board February 10, 2023 New La Tonya Stokes Housing Appeals Board February 10, 2023 New Kenny Williams Housing Appeals Board February 10, 2023 New Mark Pregler Housing Appeals Board February 10, 2023 New Steve Hostetler Housing Appeals Board February 10, 2023 New 4. Cigarette/Tobacco Permit New Application for Know Ur Roots, 620 Sycamore Street. 5. Cigarette/Tobacco Permit New Application for The Loft, 710 Jefferson Street, 94. Roll call vote -Ayes: Seven. Motion carried. RESOLUTIONS 157407 - Amos/Feuss that "Resolution approving request of Airport Director for a directive to begin working with officials from the Federal Aviation Administration to decommission and future permanent closure, of Runway 6-24 at the Waterloo Regional Airport, due to the severe pavement condition of this runway surface, and authorizing the Mayor and City Clerk to execute documents regarding the decommissioning or closure process", be adopted. Roll call vote -Ayes: Seven. Motion carried. February 10, 2020 Page 3 Jeff Engle, 123 5 Peters Drive, commented that he is a pilot and business owner and utilizing air travel is essential to operating his business. He encouraged the council to keep runway 6/24 open and explained why business owners utilize general aviation as opposed to commercial aviation. Joel Harris, 912 Clough, commented that he supports keeping runway 6/24 open. He asked that the decision be sent back to the Airport Board, and requested that they form an ad hoc committee comprised of AECOM and pilots to review keeping the runway open. Todd Loes, 155 Woodlawn, encouraged the council to keep the runway open. He asked the council to keep in mind that it will have to remove the pavement down the road. Hugh Field, 561 Sunset Road and Airport Commission Chairman, commented that he spoke to the city attorney about Ordinance No. 4400, adopted in March of 2000, which stipulates the powers and duties of the commission. He stated that the board has never discussed closing the runway, but instead they have discussed keeping the runway open and asked the council for capital improvements to keep the runway operational. He stated that the general aviation community needs the runway and its current condition is operable. He commented that the board was surprised by the decision the council was making and that the board did not have an opportunity to make a decision prior to this coming to council. Mr. Amos requested clarification if the council has the right to make this decision at this time. Mayor Hart commented that the council had a work session followed by a council meeting where the matter was postponed for a time to allow the commission time to discuss the issues. He then asked the city attorney to speak to the ability of council to vote on the resolution. Martin Petersen, City Attorney, cited portions of Code 392 which outlines the powers and responsibilities of the board and the powers reserved by the city council. One of those is the approval of airport land use development plans. He further stated that the decision to decommission the runway does fall within the purview of the council. Mrs. Klein commented that she received an email from two pilots stating that they find it appropriate to close the runway. Mr. Boesen questioned if airport operations run with a positive cash balance and how long the runway has not been maintained during the winter. Keith Kaspari confirmed and explained the runway has not been maintained during winter months since 2014 and the runway is closed from November through April. Mr. Boesen commented that he did not see an outcry each winter for the runway be open and operational during the winter months. Keith Kaspari commented that the surface of the runway would likely be damaged even more if a snowplow was used during the winter months. Mr. Morrissey questioned if the resolution is approved tonight, and the board came back with a plan that ensures the viability of the runway, would the process be able to be stopped. Mayor Hart questioned the next step in the decommissioning process. Keith Kaspari commented that in the spring, pavement marking and signage changes would take place then he would need to communicate with the FAA that the runway is closed. Mr. Morrissey commented that if the request is approved, it sounds like the board would have time between the vote tonight and the runway is cleared of snow, they would have time to bring a plan back to council. Mayor Hart commented it would be council's decision. Keith Kaspari commented that the runway is going to remain closed during an extended period during the coming summer due to a $3.2 million pavement project to rehabilitate Taxiway Bravo. February 10, 2020 Page 4 Mrs. Juon read comments from emails received from two pilots who are not in favor of keeping the runway open. She further commented that no solutions were offered by the board after extending additional time for them to discuss the issue. Keith Kaspari commented on the usage of the runway by general aviators as well as the potential liability the city would carry for claims arising from the condition of the pavement. Resolution adopted and upon approval by Mayor assigned No. 2020-89. 157408 - Feuss/Grieder that "Resolution approving a Cedar Trails Partnership grant application in the amount of $2,500, for the purchase and installation of a new Prairie Pathways Interpretive Panel near the site of Black Hawk County's first Courthouse, located on the Cedar Valley Lakes Trail near E. 1 lth Street, along the Cedar River", be adopted. Roll call vote -Ayes: Seven. Motion carried. David Dryer, 3145 W. 4t' Street, questioned what a new Prairie Pathways Interpretive Panel is. Paul Huting, Leisure Services Director, explained the item. Resolution adopted and upon approval by Mayor assigned No. 2020-90. 157409 - Feuss/Grieder that "Resolution approving Notice of Intent for NPDES coverage under general permit to the Iowa Department of Natural Resources for FY 2020 Newell Street Rise Project, Contract No. 991, and authorizing the Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-91. 157410 - Feuss/Grieder that final quantity adjustment for a net decrease of $713, in conjunction with the FY 2020 Levee Rip Rap Spraying, Contract No. 989, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. 157411 - Boesen/Amos that "Resolution approving Completion of Project and Recommendation of Acceptance of Work for work performed by Landmark Turf Services, LLC, of Dunkerton, Iowa, in the amount of $39,145, in conjunction with the FY 2020 Levee Rip Rap Spraying, Contract No. 989, and receive and file a two- year maintenance bond", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-92. 157412 - Boesen/Amos that "Resolution approving Supplemental Agreement No. 1 to the Professional Services Agreement with Clapsaddle-Garber Associates, Inc., of Cedar Falls, Iowa, in an amount not to exceed $5,230, in conjunction with the FY 2020 3200 Block W. Airline Highway Sanitary Sewer, Contract No. 979, and authorizing the Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-93. 157413 - Boesen/Amos that "Resolution approving an agreement with the Iowa Department of Transportation, in the amount of $496,000, for a Federal -Aid Surface Transportation Block Grant, Covering Downtown Traffic Signal Fiber Optics and Traffic Monitoring Cameras, bound by Walnut, Mullan, Washington, and 6th Streets, DOT Project Number STBG-SWAP-8155(769)--SG-07, and authorizing the Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. February 10, 2020 Page 5 Resolution adopted and upon approval by Mayor assigned No. 2020-94. 157414 - Klein/Grieder that "Resolution approving an amendment to the Services Contract Agreement, with Iowa Northland Regional Council of Governments, to extend the timeline for the update of the City of Waterloo Comprehensive Plan to September 30, 2020, and authorizing the Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-95. 157415 - Klein/Grieder that "Resolution approving an agreement with the Institute for Decision Making at the University of Northern Iowa, for strategic planning and goal setting services, in the amount of $6,578, and authorizing the Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Mayor Hart provided an overview of the item. Resolution adopted and upon approval by Mayor assigned No. 2020-96. 157416 - Klein/Grieder that "Resolution approving that Michelle Weidner, Chief Financial Officer, apply for and obtain credit cards to be used by designated Spectra Venue Management staff, to use in relation to operations at the Five Sullivan Brothers Convention Center, with a maximum credit limit of $25,000", be adopted. Roll call vote -Ayes: Seven. Motion carried. Michelle Weidner, Chief Financial Officer, provided an overview of the item. Mr. Feuss questioned what safeguards are in place to prevent the mismanagement of funds. Michelle Weidner explained the city's credit card use policy. Mr. Morrissey questioned if the city council will receive financial audits of the operations at the convention center. Michelle Weidner commented that Spectra is performing on behalf of the city and that information can be provided to the council periodically. Resolution adopted and upon approval by Mayor assigned No. 2020-97. ORDINANCES 157417 - Feuss/Amos that "an ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, to approve a request by New Star for a Site Plan Amendment in the "S-1" Shopping Center District for exterior changes to the existing building located at 315 Fletcher Avenue", be received, placed on file, considered and passed for the second time. Roll call vote -Ayes: Seven. Motion carried. Mr. Morrissey questioned if negative feedback has been received since the last vote. Mayor Hart commented that no feedback has been received. Mr. Boesen questioned which department monitors the requirement to plant trees. Mayor Hart explained it is the responsibility of the planning department. 157418 - Feuss/Amos February 10, 2020 Page 6 that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Five. Nays: Two (Juon and Boesen). Motion failed. OTHER COUNCIL. BUSINESS 157419 - Amos/Feuss that Change Order No. 8, for a net increase of $266,300, in conjunction with the Waterloo Wastewater Treatment Plant Satellite Wet Well Rehabilitation, Contract No. 907, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. Randy Bennett, Public Works Division Manager, provided an overview of the item. ADJOURNMENT 157420 - Feuss/Grieder that the Council adjourn at 6:36 p.m. Voice vote -Ayes: Seven. Motion carried. A J_44JA;'�'_ elley Felc City Clerk