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HomeMy WebLinkAbout05/07/2012 Amended Council Agenda Items Council Meeting Monday, May 7, 2012 Change to reflect correct year 2. FYE2O12 Budget Amendment. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution approving said budget amendment. Submitted by Michelle Weidner, Chief Financial Officer Change to indicate that bids will be opened by Iowa Department of Transportation 29. F.Y. 2012 East Donald Street Improvements, Contract No. 797 Motion to instruct City Engineer to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications,form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing; and instruct City Clerk to publish notice of plans, specifications,form of contract, etc. (Bids will be opened on May 15, 2012 by Iowa Department of Transportation) Submitted by Jeff Bales, Associate Engineer Change to reflect correct amounts 36. Resolution setting date of hearing as May 21, 2012 to approve a Development Agreement for R & N Investment Properties LLC for the sale and conveyance of city-owned property for $1.00, a portion of Lot 11 in the Northeast Industrial Park Plat No. 3, for the new 10,000 square foot addition to the existing 30,000 square foot building at 2277 Northeast Drive, with an added taxable value of $200,000.00, for a new total minimum taxable value of$895,050.00; and instruct City Clerk to publish notice. Submitted byAric Schroeder, City Planner THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, MAY 7, 2012 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master PIan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three(3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one(1)time per item for a maximum of three(3)minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Paul Huting, Leisure Services Director. May 7, 2012 Page 2 Agenda, as proposed or amended. Minutes of April 23, 2012, Regular Session, as proposed. Recognition of May Team Member of the Month -Maria Armstrong. Presentation of Fireops by Dave Floyd. Presentation of Entrepreneurial Communities Project. Presentation of Salvation Army Kettle Campaign. Proclamation declaring May 12, 2012 as Letter Carrier Food Drive Day. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Request of Hawkeye Valley Area Agency to hold Aging Walk event to be held on Thursday, May 24, 2012 from 9:00 a.m. to 11:00 a.m., with the route to start at Young Arena east along Commercial Street, right on W. Park Avenue, left on Washington Street, right on W. 3rd Street, left on Commercial Street and end at Young Arena, together with recommendation of approval of Director of Safety Services. Submitted by Joe Leibold Captain of Police Services 3. Request of Waterloo Community Playhouse/Black Hawk Children's Theater to hold a 5K run/walk event on Saturday, June 9, 2012 from 7:30 a.m. to 9:00 a.m., with route to start at Young Arena west along River Road, take River Rd. one mile to the middle of the bridge, turn around and run past Young Arena along Commercial Street, right on W. 2nd Street, left on Washington Street, left on W. 4th Street and end at Lincoln Park, together with recommendation of approval of Director of Safety Services. Submitted by Joe Leibold, Captain of Police Services 4. Request of Cedar Valley Cyclist to hold Ride of Silence to be held on Wednesday, May 16, 2012 from 6:30 p.m. to 7:30 p.m., with the route to start in downtown Cedar Falls enter Waterloo on Rainbow Drive and then exit Waterloo on University Avenue, together with recommendation of approval of Director of Safety Services. Submitted by Joe Leibold, Captain of Police Services May 7, 2012 Page 3 5. Request of Cool 105.7 Radio to hold the 4th Street Cruise on Saturday, May 26, 2012 from 12:00 p.m. to 4:00 p.m. with cars from the east side traveling from Mulberry Street across the river on Fourth Street to Bluff Street and returning on Park Avenue back to Mulberry Street; cars from the West side will travel from Bluff Street across the river on Fourth Street to Mulberry Street and will return to Bluff Street on Fifth Street. Submitted by Daniel J. Trelka, Director of Safety Services 6. Request of Christopher Thorpe for a variance to the Noise Ordinance on Saturday, May 27, 2012 from 6:00 p.m. to 10:00 p.m. in conjunction with small gathering at 1823 Bourland Avenue including live band and the use of a PA system, together with recommendation of approval of Director of Safety Services. 7. Request of Grace Reformed Church for a variance to the Noise Ordinance on Sunday, June 10, 2012 and Sunday, August 12, 2012 from 8:00 a.m. to 1:00 p.m. in conjunction with Sunday in the Park event to be held at Galloway Park including DJ and the use of a PA system, together with recommendation of approval of Director of Safety Services. 8. Request to certify the following assessments to properties for work performed by the Water Works, together with recommendation of approval of Board of Water Works Trustees: Address Amount to certify 1211 Sycamore Street $300.84 316 Conger Street $3,450.00 416 Edwards Street $3,450.00 519 Conger Street $1,850.00 Submitted by Dennis Clark, Genera/Manager of Waterloo Water Works 9. Request of the Black Hawk County 4-H Shooting Sports group for a variance to the Code of Ordinances concerning discharging of weapons (5-2-6B) to fire air rifles on July 24-28, 2012 as part of the Black Hawk County 4-H & FFA Fair being held at the National Cattle Congress Fairgrounds, together with recommendation of approval of Director of Safety Services. May 7, 2012 Page4 b. Motion to approve the following: Travel Requests Name & Title of Amount Personnel Class/Meeting Destination Date(s) not to Exceed 1. Investigator 2012 Forensic Savannah, June 3- $579.00 Morley Professional Georgia 9, 2012 Program 2. Officers Keller; 2012 School Safety Johnston, June $620.00 Harrington; Conference Iowa 11-12, Newell and Oliver 2012 3. Two Waterloo Lenco Bearcat Pittsfield, End of $3,475.00 Police Officers Delivery Massachusetts May 2012- First part of June 2012 4. Motion to receive and file the Iowa Public Official Bond for Trustee Terry Kuntz. Submitted by Dennis Clark, General Manager of Waterloo Water Works 5. Mayor Clark's recommendation of the following appointments: Appointee Board/Commission Expiration Date New or Re Appointment Nancy Bamsey Leisure Services Commission March 1, 2015 New Appointment Marvin Spencer Leisure Services Commission March 1, 2015 New Appointment 6. Recommendation of appointment of Emily Pearce to the position of Clerk I at the Waste Management Services Department, effective May 14, 2012. Submitted by Larry N. Smith, Superintendent of Waste Management Services 7. Recommendation of transfer of park Maintenance IV Plumber and Park Maintenance IV Electrician to Building Maintenance. Submitted by Craig Clark, Building Official/Maintenance Administrator May 7, 2012 Page 5 Class B Beer License Permit Application 8. Lost Island Waterpark Inc., 2225 E. Shaulis Road (New) (Expires 11/1/2012) (Includes Sunday Sales) 9. Panchero's Mexican Grill, 2845 Crossroads Boulevard (New) (Expires 4/I/2013) (Includes Sunday Sales) Class C Beer License Permit Application 10. Speedy Mart, 1027 E. 4th Street (Renewal) (Expires 4/11/2013) (Includes Sunday Sales) 11. Liquorama, 1117 E. 4th Street (Renewal) (Expires 4/11/2013) (Includes Sunday Sales) Class C Liquor License Permit Application 12. Olive Garden Italian Restaurant #1489, 1315 E. San Marnan Drive (Renewal) (Expires 5/28/2013) (Includes Sunday Sales) 13. Hwy 63 Diner, 3030 Mamie Avenue (Renewal) (Expires 5/31/2013) (Includes Sunday Sales) Class E Liquor License Permit Application 14. Liquorama, 1117 E. 4th Street (Renewal) (Expires 4/11/2013) (Includes Sunday Sales) Class B Wine License Permit Application 15. Speedy Mart, 1027 E. 4th Street (Renewal) (Expires 4/11/2013) (Includes Sunday Sales) 16. Liquorama, 1 117 E. 4th Street (Renewal) (Expires 4/11/2013) (Includes Sunday Sales) 17. Hwy 63 Diner, 3030 Mamie Avenue (Renewal) (Expires 5/31/2013) (Includes Sunday Sales) (Carry out) Special Class C Beer/Wine License Permit Application 18. Riverloop Public Market, 327 W. 3rd Street (New) (5 days-5/9/2012 to 5/14/2012) (Includes Sunday Sales) Outdoor Service Area Application 19. Lost Island Waterpark Inc., 2225 E. Shaulis Road 20. Panchero's Mexican Grill, 2845 Crossroads Boulevard Theater License Permit Application 21. Fantasy Island Amusement, 1850 W. Airline Highway 22. Mini Cinema 16, 315 E. 4th Street Cigarette Permit Application 23. Sunnyside Country Club, 1600 Olympic Drive May 7, 2012 Page 6 Vehicle For Hire Business License Application 24. Kathy Burkett Special Services, 1527 Prospect Avenue 25. Cedar Valley Cab & Courier, 2310 Falls Avenue 26. Yellow Cab, 110 W. 14th Street 27. City Cab, 1211 N. Barclay Street 28. Dolly's Taxi, 401 Main Street, Cedar Falls, Iowa 50613 29. Bonds c. Motion to deny the following: 1. Request of C.J. Moyna & Sons Inc. for an exception to burning yard waste to burn approximately 100 foot by 100 foot open field area located between Ansborough Avenue and Kimball Avenue for a 2 to 3 day period (weather permitting)from 7:00 a.m. to 7:00 p.m., together with recommendation of denial of the Chief of Fire Services. PUBLIC HEARINGS 2. FYE2O11 Budget Amendment. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to approve said budget amendment. Submitted by Michelle Weidner, Chief Financial Officer 3. Traffic Communications Infrastructure Upgrade - Fiber Optics Phase I-1 Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close the hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk to open and read bids and refer to Traffic Operations Superintendent for review. Submitted by Sandie Greco, Traffic Operations Superintendent 4. Byrnes Park Drainage Project, Contract No. 822 Resolution resetting date of hearing and bid opening as May 21, 2012; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Wayne Castle, PLS, El, Associate Engineer May 7, 2012 Page 7 5. 2012 Riverfront Sports Park Irrigation Project Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close the hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct City CIerk to open and read bids and refer to Leisure Services Director for review. Submitted by Rick Curran, Leisure Services Facilities Manager 6. Conversion of the City-Wide 2-Way Radio System Resolution canceling hearing and bid opening set for May 29, 2012. Submitted by Mark Rice, Public Works Director 7. Farming of City owned land at the southwest corner of Highway 20 and Kimball Avenue, just south of Tower Park Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Community Planning & Development Director for review. Submitted by Noel Anderson, Community Planning& Development Director 8. Request of Robson Homes Inc. for a Site Plan Amendment in the "R-3,R-P" Planned Residence District for property located along Mourning Dove Drive in Crossroads Estates Replat No. 1 to allow for the development of 4-plex buildings Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, Approving a Site Plan Amendment on Certain Property. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Aric Schroeder, City Planner May 7, 2012 Page 8 RESOLUTIONS 9. Resolution approving Request to Release of Real Estate Mortgage for Gary C. Marshall and Sharon K. Marshall of 6910 Ansborough Avenue for payment of Promissory Note in conjunction with the Kimball South Rural Water Main Project; and authorize Mayor to execute said document. Submitted by Dennis Clark, General Manager of Waterloo Water Works 10. Resolution approving award of contract to Boland Recreation of Marshalltown, Iowa in the amount of $37,000.00 for the 2012 Riverfront Stadium Box Seating Project. Submitted by Rick Curran, Leisure Services Facilities Manager 11. Motion approving change order summary for a net increase of$54,540.59 for work performed by Cedar Valley Corporation on the F.Y. 2008 West Commercial Street Extension, River Road Relocation, and Storm Water Pump Station Cedar Valley Corporation, Contract 720. Submitted by Dennis J. Gentz, PE, Assistant City Engineer 12. Resolution approving Certificate of Completion and Final Acceptance of Agreement Work in the final amount of $5,078,902.95 on the F.Y. 2008 West Commercial Street Extension, River Road Relocation, and Storm Water Pump Station Cedar Valley Corporation, Contract No. 720. Submitted by Eric Thorson, P.E., City Engineer 13. Motion approving change order no. 1 for a net increase of $31,790.00 for work performed by Croell and Subsidiary of New Hampton, Iowa on the F.Y. 2012 West Shaulis Road/Ansborough Avenue, Contract No. 784. Submitted by Jeff Bales, Associate Engineer 14. Resolution approving three license agreements with Chicago Central & Pacific Railroad Company for Storm Sewer, Sanitary Sewer and Fiber Optic Crossings on the F.Y. 2013 U.S. Highway 63 Improvements - from Conger Street/Newell Street to Donald Street, Contract No. 790. Submitted by Jeff Bales, Associate Engineer 15. Resolution approving Supplemental Agreement No. 1 with AECOM Technical Services for construction related services in the amount of $192,140.00 on the F.Y. 2012 East Donald Street Improvements, Contract No. 797. Submitted by Jeff Bales, Associate Engineer 16. Motion approving change order no. 1 for a net decrease of $3,449.20 for work performed by Stickfort Construction Corporation on the F.Y. 2011 Midport Boulevard Extension - Phase II, Contract No. 802. Submitted by Jeff Bales, Associate Engineer May 7, 2012 Page 9 17. Resolution approving Certificate of Completion and Final Acceptance of Agreement of Work in the final amount of $305,783.26 on the F.Y. 2011 Midport Boulevard Extenstion - Phase II, Contract No. 802. Submitted by Eric Thorson, P.E., City Engineer 18. Resolution approving Certificate of Substantial Completion with Peters Construction Corporation of Waterloo, Iowa in the final amount of $1,528,681.70 in conjunction with F.Y. 2011 River Renaissance Upper Plaza, Contract No. 808. Submitted by Eric Thorson, P.E., City Engineer 19. Resolution approving award of contract, Contracts, Bonds and Certificates of Insurance to Aspro, Inc. in the amount of $1,729,379.10 in conjunction with F.Y. 2012 Asphalt Overlay Program, Contract No. 818. Submitted by Jamie Knutson, P.E., Associate Engineer 20. Resolution approving Supplemental Professional Services Agreement with AECOM in the amount of $129,000.00 in conjunction with construction related services for: FY 2010 Cedar River Water Trail, Contract 734; FY 2010 Riverfront Renaissance Trail - W. 6th to W. 18th Street, Contract 761; FY 2010 Riverfront Renaissance Lower Plaza, Contract 763; FY 2011 River Renaissance North Downtown Trail, Contract 786. Submitted by Jamie Knutson, P.E., Associate Engineer 21. Resolution approving Cooperative Surface Repair Force Account Agreement for the West Donald Street Railroad Crossing-Cooperative Surface Repair Agreement with CC&P Railroad. Submitted by Jeff Bales, Associate Engineer 22. Resolution approving Sewage Treatment Agreement for the Iowa Department of Natural Resources in conjunction with South Port Subdivision. Submitted by Jeff Bales, Associate Engineer 23. Resolution approving amendment to contract 08-DRH-011 with Iowa Economic Development Authority for CDBG Supplemental Funds for the purpose of funding Single-Family New Construction Unit Production - Round #4. Submitted by Rudy D. Jones, Community Development Director 24. Resolution approving submission of application to IEDA for a grant in the amount of $724,517.00 for Multi-Family (Rental) Unit Producation - New Construction Program - Round 4. Submitted by Rudy D. Jones, Community Development Director May 7, 2012 Page 10 25. Resolution approving award of bid and contract in the amount of $4,123,000.00 to Story Construction of Ames, Iowa for Disinfection Facilities, Contract No. 817. Submitted by Larry N. Smith, Waste Management Services Superintendent 26. Resolution approving agreement with DuPont for imprelis tree damage at Gates Park Golf Course. Submitted by Todd Derifield, City Forester 27. Resolution approving request to distribute forfeiture funds in the amount of$80,000.00 to Tri-County Task Force agencies. Submitted by Dan Trelka, Director of Safety Services 28. Resolution approving demolition contract with Benton's Sand and Gravel Inc. in the amount of $66,825.00 in conjunction with Demolition and Site Clearance Services (no RACM)for 820 and 910 Sycamore Street and 1518 West 4th Street. Submitted by Noel Anderson, Community Planning& Development Director OTHER COUNCIL BUSINESS 29. F.Y. 2012 East Donald Street Improvements, Contract No. 797 Motion to instruct City Engineer to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as May 14, 2012; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Jeff Bales, Associate Engineer 30. F.Y. 2012 Sidewalk Repair Program - Zone 2, Contract No. 824 Motion to instruct City Engineer to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications,form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as May 21, 2012; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Wayne Castle, PLS, El, Associate Engineer May 7, 2012 Page 11 31. F.Y. 2012 Logan Avenue Sidewalk, Contract No. 782 Motion to instruct City Engineer to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as May 21, 2012; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Jeff Ba/es, Associate Engineer 32. Resolution setting date of hearing as May 29, 2012 to approve proposed repairs in conjunction with the Sidewalk Inspection and Repair Program - Zone 2; and approve request to send out notification to property owners of proposed sidewalk repairs and estimate of costs. Submitted by W. Wayne Castle, PLS, El, Associate Engineer 33. Rehabilitate Airfield Electrical Vault at Waterloo Regional Airport Motion to instruct Airport Director to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications,form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as May 29, 2012; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Bradley Hagen, Airport Director 34. Resolution setting date of hearing as May 21, 2012 to approve a Site Plan Amendment request to the "C-1,C-Z" Conditional Zoning District by the City of Waterloo on behalf of the Calico Hen's House, to allow for Calico Hen's House, located at 1040 Alabar Avenue to sell native wines from the premises; and instruct City Clerk to publish notice. Submitted by Aric Schroeder. City Planner 35. Yardwaste Grinding Motion to instruct Waste Management Services Superintendent to prepare specifications, bid document, etc. Motion to receive and file specifications, bid document, etc. Resolution preliminarily approving specifications, bid document, etc. Resolution setting date of hearing and bid opening as May 21, 2012; and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids. Submitted by Keith Kearns, Collection System Maintenance Supervisor May 7, 2012 Page 12 36. Resolution setting date of hearing as May 21, 2012 to approve a Development Agreement for R & N Investment Properties LW for the sale and conveyance of city-owned property for $1.00, a portion of Lot 11 in the Northeast Industrial Park Plat No. 3, for the new 10,000 square foot addition to the existing 30,000 square foot building at 2277 Northeast Drive, with an added taxable value of $265,000.00, for a new total minimum taxable value of$960,050.00; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Mondau, May 7, 2012 4:10 p.m.. - Council Work Session, Council Chambers 4:30 p.m. - Council Work Session, Council Chambers 4:45 p.m. - Boards and Commissions Committee, Council Chambers 4:50 p.m. -Public Safety Committee, Council Chambers 4:55 p.m. - Human Resources Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Communication from Director of Safety Services transmitting retirement of Virgil Carson, Property/Evidence Coordinator, effective April 10, 2012, together with recommendation of approval of payout of$1,161.58 for unused benefits. 2. Communication from Public Works Director transmitting retirement of Craig B. Maire, Sr., Equipment Operator I, effective April 30, 2012, together with recommendation of approval of payout of$1,517.07 for unused benefits. 3. Northeast Iowa Response Group meeting minutes of March 8, 2012 on file in the City Clerk's office. May 7, 2012 Page 13 4. Waterloo Regional Airport Board meeting minutes of March 27, 2012 on file in the City Clerk's office. 5. Waterloo Water Works Board of Trustees meeting minutes of April 18, 2012 on file in the City Clerk's office. 6. Communication from City Clerk transmitting appointment of Nancy Culpepper to the position of Human Resources Administrative Secretary effective May 14, 2012. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2011 Asphalt Overlay Program, Contract No. 796 Pay estimate No. 14 to Aspro in the total amount due of$191,531.09 2. F.Y. 2011 River Renaissance Upper Plaza, Contract No. 808 Pay estimate No. 10 to Peters Construction Corp in the total amount due of $1,742.30 3. Dry Run Creek Study Liberty Park to Outlet at Cedar River Payment to AECOM in the total amount due of$7,027.49 4. Waterloo Stormwater Lift Stations at Cedar Bend, Hollywood and Fletcher Avenue Payment to Snyder&Associates in the total amount due of$4,899.00 April 23, 2012 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m. , on Monday, April 23, 2012. Mayor Ernest G. Clark in the Chair. Roll Call: Getty, Jones, Greenwood, Schmitt, Welper, Hart. Absent: Cole. Moment of Silence. Pledge of Allegiance: Ethel Washington, Housing Authority Director. 137839 - Hart/Schmitt that the Agenda, as amended by adding 1.b. 9 recommendation of appointment of Laura Stammler to the position of Development/Marketing Manager, adding to the public information section appointment of David Boesen to the position of Property and Evidence Coordinator, and adding item #23 a resolution setting date of hearing to approve amendments to the budget, for the Regular Session on Monday, April 23, 2012, at 5:30 p.m. , be accepted and approved. Voice vote- Ayes: Six. Motion carried. 137840 - Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, April 16, 2012, at 5:30 p.m. , be accepted and approved. Voice vote-Ayes: Six. Motion carried. Mayor Clark read a Proclamation declaring April 22-28, 2012 as Iowa Crime Victims' Rights Week. Mayor Clark read a Proclamation declaring April 23-27, 2012 as The Week of the Young Child. Mayor Clark read a Proclamation declaring April 22-28, 2012 as Arbor Week and April 27, 2012 as Arbor Day. CONSENT AGENDA 137841 - Hart/Schmitt Mayor Clark noted that items 1.b. 6, 10, and 12 would be removed from the consent agenda. that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Schedule AP642, pp. 1-51, dated April 23, 2012, in the amount of $5, 360,767.00, a copy of which is on file in the City Clerk' s office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2012-345. 2. Request of Main Street Waterloo to hold Cinco de Mayo parade on Saturday, May 5, 2012 from 11:00 a.m. to 1:00 p.m. with the route to start at Mulberry and 4th Streets, east along Mulberry Street, south along 5th Street, west along Jefferson Street, north along 4th Street, including barricades and street closures, together with recommendation of approval of Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2012-346. 3. Request of ABATE of Iowa District 16 to hold Motorcycle Awareness Ride to be held on Saturday, May 12, 2012 from 11:00 a.m. to 1:00 p.m. , with the route to start at Black Hawk County Courthouse, travel through Evansdale, Waterloo and Cedar Falls and end at Silver Eagle Harley-Davidson, together with recommendation of approval of Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2012-347 . 4. Request of Iowa Habitat for Humanity for tax exemptions on improvements totaling $80, 000.00 for property located at 314 Thompson Street and located in the Consolidated Urban Revitalization Area-Submitted by Chris Western, Planner II. Resolution adopted and upon approval by Mayor assigned No. 2012-348. 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April 23, 2012 Page 3 Class B Native Wine License Permit Application 13. Jet Lounge, 451-453 W. Parker Street Outdoor Service Area Application 14 . Main Street Waterloo-Partnership, Lincoln Park (May 5-November 5, 2012) 15. Sunnyside Country Club, 1600 Olympic Drive 16. Screaming Eagle American Bar & Grill, 228 E. 4th Street (4/21/12 - 10/21/12) Cigarette Permit Application 17. XL Bar, 312 West 4th Street 18. Bonds 19. Recommendation of appointment of Laura Stammler to the position of Development/Marketing Manager, effective April 30, 2012-Submitted by Cammie Scully, Director of Waterloo Cultural and Arts Commission Roll call vote-Ayes: Six. Motion carried. Mayor Clark recognized Jeff Siebel and Laura Stammler on their new positions. 137842 - Schmitt/Welper c. Motion to approve the following: Class C Beer License Permit Application 6. City Liquor & Tobacco, 200 Broadway Street (Renewal) (Expires 2/28/2013) (Includes Sunday Sales) Class E Liquor License Permit Application 10. City Liquor & Tobacco, 200 Broadway' Street (Renewal) (Expires 2/28/2013) (Includes Sunday Sales) Class B Wine License Permit Application 12. City Liquor & Tobacco, 200 Broadway Street (Renewal) (Expires 2/28/2013) (Includes Sunday Sales) Mr. Getty expressed concern with granting the license based on the past violation for selling alcohol out of a drive-up window. Mr. Schmitt asked for more information on the violation. Joe Liebold, Police Captain, noted that a police officer was sold alcohol through the window and a ticket was issued by Code Enforcement. There was a second compliance check done that the applicant passed. Humaira Jabeen, 727 E. Mitchell Ave. , reported that the location has added a deli and is selling 80% food and the sale of alcohol through the window will not happen again. Mayor Clark noted that the location is clean and is selling a lot of food. Mr. Getty expressed concern with the trash receptacles not being closed and trash flying around the neighborhood. Woody Jackson, 229 Park Road, is an employee of the store and spoke in support of the license being granted and noted that he was trained to not sell alcohol through the window. Mr. Welper asked if the license is denied if the State would uphold the denial. Mayor Clark reported that it would be the State' s decision. Roll call vote-Ayes: One. Nays: Five (Getty, Greenwood, Schmitt, Welper, Hart) . Motion carried. PUBLIC HEARINGS 137843 - Hart/Greenwood that proof of publication of notice of public hearing on UV Disinfection Project, Contract No. 817, as published in the Waterloo Courier on April 19, 2012, be received and placed on file. Voice vote-Ayes: Six. Motion carried. 137844 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Hart/Greenwood that the hearing be closed. Voice vote-Ayes: Six. 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Mt. Vernon Rd 5% $117, 500.00 Mount Vernon, IA Lehman Trucking & Excavating, Inc. 1422 Ashland Ave 5% $105, 790.00 Waterloo, IA Peterson Contractors Inc. Box A 5% $98, 152.00 Reinbeck, IA Voice vote-Ayes: Six. Motion carried. 137653 - Welper/Hart that proof of publication of notice of public hearing on E.Y. 2012 Asphalt Overlay Program, Contract No. 818, as published in the Waterloo Courier on April 19, 2012, be received and placed on file. Voice vote-Ayes: Six. Motion carried. 137854 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Welper/Hart that the hearing be closed. Voice vote-Ayes: Six. Motion carried. 137855 - Welper/Hart that "Resolution confirming approval of plans, specifications, form of contract, etc. in conjunction with F.Y. 2012 Asphalt Overlay Program, Contract No. 818", be adopted. Roll call vote-Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2012-358 . 137856 - Welper/Greenwood that "Resolution ordering construction in conjunction with F.Y. 2012 Asphalt Overlay Program, Contract No. 818", be adopted. Roll call vote-Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2012-359. 137857 - Welper/Hart Bidder Bid Bid Amount Security Aspro, Inc. PO Box 2620 5% $1, 729, 379. 10 Waterloo, IA 50704 Voice vote-Ayes: Six. Motion carried. 137858 - Schmitt/Welper that proof of publication of notice of public hearing on 2012 Riverfront Stadium Box Seating Project, as published in the Waterloo Courier on April 19, 2012, be received and placed on file. Voice vote-Ayes: Six. Motion carried. 137859 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Schmitt/Greenwood that the hearing be closed. Voice vote-Ayes: Six. 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Sem pTq eu0 yI 'STTe3 zepe 00'00Z'ZZ$ 00'009 '£T$ L6L xos 'O'd TeSTUzddy 9 queuidrnbg goazTO eiol gunowy P?g qunowy an?geuzagTv PTg asps zapprg PooMuaa1O/44?wgoS - Z98L£T ' 19£-ZTOZ •oN paub?sse zoAeW Aq Tenozdde uodn pue pagdope uorgnTosag •xTS :SaAy-e;oA TTeo TT021 'pagdope eq '„SoaCozd buTSUeS xog wnTpe;S guoagaaATg ZTOZ t4TM uoTSounCuoo uT uo?Sonagsuoo buTaepzo uo?gnTosag„ Segq pooMuaazg/qq?wgos - T98L£T 9 abed ZTOZ '£Z T?zdy April 23, 2012 Page 7 137868 - Schmitt/Welper that "Resolution approving Convention and Visitors Bureau Board recommendations for funding the following hotel/motel tax mini-grant request: USS Juneau Reunion in the amount of $1,000.00 and Main Street Waterloo in the amount of $1, 000.00-Submitted by Aaron Buzza, Executive Director of Waterloo Convention & Visitors Bureau", be adopted. Roll call vote-Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2012-365. 137869 - Schmitt/Welper that "Resolution approving request by Dixon Stuelke at 100 Martin Road for an encroachment agreement to allow for the reconstruction of an existing retaining wall within the road right-of-way; and authorize Mayor and City Clerk to execute said document-Submitted by Aric Schroeder, City Planner", be adopted. Roll call vote-Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2012-366. 137870 - Greenwood/Schmitt that "Resolution approving Enterprise Zone Agreement with Skogman Construction Company of Iowa for the construction of 5 homes, all on Hummingbird Circle, located within the Enterprise Zone; and authorize Mayor and City Clerk to execute said document.", be adopted. Roll call vote-Ayes: Six. Mr. Welper questioned whether we have seen the design of these homes and the value of the homes. Noel Anderson, Community Planning and Development Director, noted that they would be in the $150,000 to $180, 000 price range. Resolution adopted and upon approval by Mayor assigned No. 2012-367. 137871 - Greenwood/Schmitt that "Resolution approving FY2012 Economic Development Grant to Greater Cedar Valley Alliance for work towards economic development, in the amount of $28,500.00 base amount with $56,500.00 in potential incentive funds; and authorize Mayor and City Clerk to execute said document-Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote-Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2012-368. 137872 - Greenwood/Schmitt that "Resolution approving Notice of Intent for NPDES Coverage Under General Permit to the Iowa Department of Natural Resources for storm water discharges in conjunction with F.Y. 2012 Geraldine Road Extension, Contract No. 821; and authorize Mayor to execute said document-Submitted by Jeff Bales, Associate Engineer", be adopted. Roll call vote-Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2012-369. 137873 - Getty/Hart that "Resolution approving agreement with Waterloo Water Works for Water Main Extension and Replacements in conjunction with F.Y. 2012 West Shaulis Road/Ansborough Avenue, Contract No. 784; and authorize Mayor and City Clerk to execute said document-Submitted by Jeff Bales, Associate Engineer", be adopted. Roll call vote-Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2012-370. 137874 - Getty/Hart that "Resolution approving Grade Crossing Surface Repair Fund Force Account Agreement with the Iowa Department of Transportation and the Union Pacific Railroad Company in the amount of $18,598.00 for the installation of a concrete surface crossing at the Walnut Street railroad crossing; and authorize Mayor and city Clerk to execute said document-Submitted by Jeff Bales, Associate Engineer", be adopted. Roll call vote-Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2012-371. 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Voice vote-Ayes: Six. Motion carried. 137884 - Hart/Welper that plans, specifications, form of contract, etc. in conjunction with 2012 Riverfront Sports Park Irrigation Project, be received and placed on file. Voice vote-Ayes: Six. Motion carried. 137885 - Hart/Welper • that "Resolution preliminarily approving plans, specifications, form of contract, etc. in conjunction with 2012 Riverfront Sports Park Irrigation Project", be adopted. Roll call vote-Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2012-378. 137886 - Hart/Welper that "Resolution setting date of hearing and bid opening as May 7, 2012; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. in conjunction with 2012 Riverfront Sports Park Irrigation Project", be adopted. Roll call vote-Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2012-379. 137887 - Hart/Welper to instruct Community Planning & Development Director to prepare plans, specifications, form of contract, etc. in conjunction with Request for Proposals for Demolition and Site Clearance Services (no regulated asbestos-containing materials) for 550 Esther Street (former Chamberlain Manufacturing) , be approved. Voice vote-Ayes: Six. Motion carried. 137888 - Hart/Welper that plans, specifications, form of contract, etc. in conjunction with Request for Proposals for Demolition and Site Clearance Services (no regulated asbestos- containing materials) for 550 Esther Street (former Chamberlain Manufacturing) , be received and placed on file. Voice vote-Ayes: Six. Motion carried. 137889 - Hart/Welper that "Resolution preliminarily approving plans, specifications, form of contract, etc. in conjunction with Request for Proposals for Demolition and Site Clearance Services (no regulated asbestos-containing materials) for 550 Esther Street (former Chamberlain Manufacturing) ", be adopted. Roll call vote-Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2012-380. 137890 - Hart/Welper that "Resolution setting date of hearing and bid opening as May 21, 2012; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. in conjunction with Request for Proposals for Demolition and Site Clearance Services (no regulated asbestos-containing materials) for 550 Esther Street (former Chamberlain Manufacturing) ", be adopted. Roll call vote-Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2012-381. 137891 - Schmitt/Greenwood that "Resolution setting date of hearing as May 7, 2012 to approve amendments to the FYE2012 Budget; and instruct City Clerk to publish notice. Submitted by Michelle Weidner, Chief Financial Officer", be adopted. Roll call vote-Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2012-382. • xz9TO AgTO sazegos Azns •paTzzeo uoTgoN •xTg :saAy-agon aoToA u d LS:g qP uznoCpP TTounoj agq gegq ggTut{aS/gzeH - £68L£T ZN3WN OOfUV •paTzzeo uorgopq •xTs :saAy-agon aoTon •aTT; uo paopTd pue panTaoaz aq sguaunuoo Tezo anoge at{q get{g 44T1114OS/41PH - Z68L£I •uoTgonzgsuoo peon burznp do xoTd apTsgzno aneg oq aTge aq oq buTob qou azeM o1M poogaoggbTau P buTgepouuoaoe zo3 quaugzedap uoTgegTues agq paxuet{g ggrut{as •zW •goaCozd xaTdsgzods at{q 3o ubrsap Pee eeTgeaoT at{q 144TM uzaauoa passazdxa 'pee Azzena euogs LOL 'zeTTTW UOQ •buTpTTnq P pTTnq oq guauaazbe quaudoTanep ' buTubTs urg .zo3 abuugoxa ur wtq oq papzrMe SPM GTPS egg qnq pTq zaMOT eqq sum sn3buTTx •zw •xoeq sbuTpTTnq agq axeq oq zagga1M oq se TTounop AgTO oq do aq pTooM gT get{q pagou 'zogaaJTQ queudoTanaU pup buTuueTd A;Tunuuoo 'uoszapuy TON •Mou qT op oq spuaquT qnq goT egg uo buTpTTnq e ;TTnq qou set{ aH •qoT agq uo buTpTTnq e aoeTd oq paazbp pue AVTO at{q uoz3 000 'S$ zo3 uo0z933e2 pue 410T •M 3o zauzoa at{; uo goT u pasegaznd ' anf auzoggMeH 008 'sn3buTTx zabog SNOISM N2Sg2Id ratHO OI abed ZIOZ '£Z TTzdy CITY OF WATERLOO Council Communication City Council Meeting: May 7,2012 Prepared: May 2, 2012 Dept. Head Signature: # of Attachments: SUBJECT: Salvation Army Kettle Campaign Presentation to Mayor Clark by Capt. Rob Whitney and Sue Hennings of the Salvation Army. Submitted by: Mayor's Office Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: CITY OF WATERLOO Council Communication City Council Meeting: May 7, 2012 Prepared: April 18, 2012 Dept. Head Signature: �� # of Attachments: SUBJECT: Proclamation: Letter Carrier Food Drive Day Submitted by: Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: r!. ■■ 1 ■ CITY OF WATERLOo, IOWA PROCLIWATION WHEREAS the National Association of Letter Carriers, U.S. Postal Service, AFL/CIO and the Cedar Valley United Way have a nationwide food drive; and WHEREAS, this nationwide food drive is a community outreach program that will collect food items for the Northeast Iowa Food Bank, St. Vincent DePaul and The Salvation WHEREAS to be used in Black Hawk County; and �YHEREAS� this event has collected 450,000 pounds of food in the county the past ten years alone to assist those in need. Now', THEREFORE, I, Buck Clark, Mayor of the City of Waterloo, Iowa, do hereby proclaim Saturday, May 12, 2012, be designated as LETTER CARRIER FOOD DMA DAY and call upon all citizens to place food donations in or near their mailboxes to be picked up by their letter carrier. IN II' WHER EOF,HEREOF, I have hereunto set my hand and caused this official seal of the City of Waterloo,Iowa,to be affixed this 7th day of May 2012. ATTEST: 11, , V Jr Sciares `� � °uzy i, ���° .„.•� Buck Clark City Clerk r`,'` y"c,' > Mayor ■ se • • CITY OF WATERLOO Council Communication City Council Meeting: May 7, 2012 Prepared: April 18, 2012 Dept. Head Signature: Joe Leibold, Police Captain # of Attachments: One SUBJECT: Hawkeye Valley Agency on Aging 1 mile walk. Submitted by: Joe Leibold Captain (Waterloo Police) Recommended City Council Action: Approve the route, and support from officers as needed. Summary Statement: May 24, 2012 from 9 AM to 11Am. The Hawkeye Valley Agency on Aging will hold its annual i mile walk through downtown Waterloo. They go with traffic, and walk on the sidewalks and in the cross walks with traffic signals. They would like a uniformed police presence to assist them crossing W. 1st Street on the outbound and return routes. They are expecting approximately ioo walkers. The actual walk is from io AM to a AM with registration starting at 9 AM. Expenditure Required: Labor costs associated with providing the traffic control/protection, and fuel costs associated with the listed operations. Source of Funds: Policy Issue: N/A Alternative: Background Information: • r---s I. 'VV,itc,,i1c:.i.)Center' .7- f-flr the Al -?kr 4'1 ReedPark NO . .nr 1211:3 ^-4 1- ":1 171 • Wednesday,Apr 18, 2012 01:28 PM CITY OF WATERLOO Council Communication City Council Meeting: May 7, 2012 Prepared: April 24, 2012 Dept. Head Signature: Joe Leibold, Police Captain # of Attachments: Two SUBJECT: Waterloo Community Playhouse/Black Hawk Children Theaters 5K Submitted by: Joe Leibold Captain (Waterloo Police) Recommended City Council Action: Approve the 5K route, use of City Barricades and police officers for traffic control as needed. Summary Statement: June 9, 2012 from 7:30 A.M. to 9:00 A.M. The route primarily runs along River Road and through some downtown streets. They will need traffic assistance to cross W. Mullan and W. ist Street at Commercial. Expenditure Required: Labor costs associated with providing the traffic control/protection,labor to deliver and retrieve City barricades and fuel costs associated with the listed operations. Source of Funds: Policy Issue: N/A Alternative: Background Information: • WATERLOO CHILDREN'S PLAYHOUSE T H E ATRE PO Box 433 • Waterloo, Iowa 50704-0433 319.235.0367 March 29, 2012 Waterloo City Council 715 Mulberry Street Waterloo, Iowa 50703 Dear Council Members, The Waterloo Community Playhouse/Black Hawk Children's Theatre (WCPBHCT) is planning a third annual 5K"Spotlight Run"fundraising event for June 9, 2012, at 7:30am. This year our theme, "Follow the Yellow Brick Road,"complements our summer musical, Wizard of Oz. We have begun discussion of the event with Main Street Waterloo, Waterloo Convention and Visitors Bureau, and the Waterloo Police Department. We are excited about keeping this event in downtown Waterloo, a place both close to home and close to our hearts. We plan to use the same route the police suggested for us in previous years. The route starts at Commercial and Mullan. Participants will travel down Commercial westbound to River Road, take River Road for one mile, turn around and run back past Mullan and the Playhouse, continue on Commercial and take a right onto West Second Street. They will then take a left on Washington (Bluff), another left on West Fourth Street, and finish at Lincoln Park. I have enclosed a map of this route from last year's race. I spoke with Captain Leibold of the Waterloo Police Department regarding our request. He noted the first step toward city approval was to contact the City Council and the mayor with information regarding our intended plans. This letter is WCPBHCT's formal request for approval of our race route and date and permission to close affected intersections during the race. We will complete an application for discretionary hotel/motel funds to assist with paying the Waterloo Police Department to provide route security. Last year this event drew great participation. Over 100 runners of all ages ran our route, some in costume and others in our race t-shirts. We hope to fill our very own yellow brick road with runners again this year. We apprec. your support for our event. I look forward to hearing from you. Respectfully, i (-Q Kyle N Weber WCPBHCT Board of Directors Spotlight Run Chairperson kylenweber@gmail.com 319.239.8096 pro ? uawson ax s uawson at g - uanaon at j d O,„ m n $F d D i '- A � a Riehl St RreIl St o Rieni St 4 a„ _,„et St 1° ei D y r d.' r.. c 3 Lmdele Ave g nc s^ .. ...., Conger St Conger St .. _- Conger St 3 Quest S 5k C. Exchange• q Riverfrmnfl Center St Center St t W ,,3` Park o sladlum'� n Traffic ar to ix Edwards St 3 Edwards St s On Cemetery -n 4rD we �♦� " Park BreH•Wter S! m. © = i + -. Park Rd ? Park qd till Crascefi9A y m Na®„gym;, w • 1 4mcoln St fi3 Ceder • River Perk Touchae `�+ ,_ , i Park Q Hamson St,$ q' Lli 3 yy �� " w Argyle st a, N Argyle St ig �`e rye fi3 V Almond St l � � Pcfe " Pine U F Fl tiro Ica„ e3 s B+smark Ave m f aO r rC `� �e[�. 53 w c,r 46 m g g. re/o commercial St qy, w cn 4 y. ♦i tC Fads Ave a°a .aa^` s'�� ®`� U W esn 53 1.41'Ave 63 Janney Ave pae I-y;ys Ay ars CM 5/3 63 o� . ter' r;nrMere'owe Q tta IS k934J Lkniversity Ave i 434) University Ave ( Lenard Are ♦ • "�` -n i K Gate 3 Ave Ionlk SergedntRd n P' De Pa 3q o tir In v� .l roi 63 q �4k Raior, s�rys� . . ♦ ��}r.� Pioneer �`�' ,� "•' °a °a�, y` Park �lOR10lt ema� F!y♦ • Water] ge5 lfpl pt l " cjtg � . m d CITY OF WATERLOO Council Communication City Council Meeting: May 7, 2012 Prepared: April 24, 2012 Dept. Head Signature: Joe Leibold, Police Captain # of Attachments: Three SUBJECT: Ride of Silence, Commemorative Ride Submitted by: Joe Leibold Captain (Waterloo Police) Recommended City Council Action: Approve the ride route and use of Police Officers and marked units to escort them through town. Summary Statement: Wednesday, May 16, 2012 from 6:30 PM to 7:30 PM. The Cedar Valley Cyclist is coordinating the Ride Of Silence commemoration ride through the metro area. This is a national event adopted last year. The event consists of a group of bicyclists riding in formation for about 12 miles through the metro area. The ride will start in downtown Cedar Falls enter Waterloo on Rainbow Drive and then exit Waterloo on University Ave, see attached route map. The ride is intentionally at a slow speed out of respect for the previously fallen bicyclists. Last year we had over 80 riders and we expect as many or more this year (unless the weather is uncooperative) Patrol assistance is requested from the corner with University Ave until Midway Dr. at approximately 6:40 PM. Expenditure Required: Labor costs associated with providing the traffic control/protection and fuel costs associated with the listed operations. Source of Funds: Policy Issue: N/A Alternative: Background Information: Page 1 of 1 Leibold, Joe From: Roger White [rwhite©cfu.net] Sent: Thursday, April 12, 2012 3:11 PM To: Leibold, Joe Subject: Ride of Silence Our bicycle club (Cedar Valley Cyclists) is coordinating the Ride Of Silence commemoration in the metro area. This is a national event that we adopted last year. The event consists of a group of bicyclists riding in formation for about 12 miles through the metro area. The date is Wednesday, May 16 and the time of the event is 6:30 to approximately 7:30 pm. We plan to start in downtown Cedar Falls and ride east on Rainbow Dr until North Hackett Rd,turn south until University Ave(we have to do the little jog past the "Y" and in front of the former Platt's)and then west on University until the CF PD picks us up at Midway Dr. The ride is intentionally at a slow speed out of respect for the previously fallen bicyclists. We request patrol assistance from the corner with University Ave until Midway Dr. Last year we had over 80 riders and we expect as many or more this year(unless the weather is uncooperative). My guess is that the ride would arrive at the University Ave intersection about 6:40 and will be out of Waterloo around 6:50 or so. I can provide more information if you wish. I look forward to hearing from you. Roger White Cedar Valley Cyclists rwhite ancfu.net 319-266-9901 "Poverty is the parent of revolution and crime." Aristotle (384-322 B.C.) 4/24/2012 2012 Ride of Silence Route May 16, 2012 6:30 PM Begin at 2nd St&Main St in Cedar Falls (adjacent to Toad's Bar&Grill) Turn left (south) on Main St and proceed south until 12th St Turn left (east) on 12th St/Waterloo Rd Turn left (east) on Rainbow Dr and proceed to Hackett Rd Turn right (south) on S. Hackett Rd Follow the access road to the intersection with University Av and Tunis Dr Turn right (west) on University Av and proceed to Hudson Rd Turn right (north) on Hudson Rd Turn right (east) on 23rd St Turn left (north) on College St Turn right (east) on 22nd St Turn left(north) on Walnut St and proceed to 2nd St Turn right (east) on 2nd St and proceed to the intersection with Main St and the end of the ride 1 etr'a. no < Lincoln St -'N Airhrc Hwy 4N NirFne Five? a Greerwco,d Tonr#Par. Ceder Cdy Lincoln St Ceine,ary In 7_ CI) w 19.1S1 H..k .'r 1a1 5I 7� J { ''Iceill DI Ged. Falls r+Flied ak err l,�t George s. H `< 4Yj9h Cake ?; ut t.rtm, I C 9 .,,h 1; f Ln �h ,s g PPnci SPtr - ^v ,lual - Ly 12;h St • - '�`" Canfield �� � <r 5+a.„y Park .. p$" Lo4 a:y v F,.,' 4%, d n, 'iv l Eth 81 n 11�r 11 18ih St 21a E 1aln Ilh_. "' Caetle ° "o�®Namtww�.. "'c'r��7. hulk - rj _, 6° ••• 1 ` _f a; a 17,--- •h. ...0 Central P»rk 'o,w :i _ �►: _ Ncrtnanlnsva - ' 4 ti „a„a,a VJ 21d,P-,t� _ m v�+sswerv*e�.re m, UMV2",y�lpy!!,c. g`� . o u esea st • P t u iirr I,1}ild A. v n o Z 1 ,z r Fa.'., F et nd Park i It n t.lu renter 4 _ ti * c' Valley View Park /, 1 -o ; ,,e t:, (77 r.n - Southdak Patk'�:. oy Orchard °'.. �� r� , rr c Hip Park •`n., er at, ; Y p n " a� p p_ Yallej High 6, �. �, = e� Greenhill Rd Tuesday,Apr 24,2012 01:50 PM CITY OF WATERLOO Council Communication City Council Meeting: May 7, 2012 Prepared: April 30, 2012 Dept. Head Signature: Joe Leibold,Police Captain # of Attachments: Three SUBJECT: 3ist Annual Cool 105.7 4th Street Cruise Submitted by: Joe Leibold Captain (Waterloo Police) Recommended City Council Action: Approve the route, event details, street closures and the use of Police Officers and marked units/barricades for crowd and traffic control for the event. Summary Statement: Friday May 25th, 2012 from 5PM to 9PM Cool 105.7 will hold its annual Fourth Street Cruise Show and Shine at National Cattle Congress grounds. On Saturday, May 26, 2012 from Noon to 4 PM, Cool1o5.7 will hold the annual 4th street cruise in Downtown Waterloo. (Route attached) Expenditure Required: Labor costs associated with providing the traffic control/protection and barricades along with fuel costs associated with the listed operations. Source of Funds: Policy Issue: N/A Alternative: Background Information: 31st Annual Cool 105.7 "4th Street Cruise" RECEIVED APR 25 2012 Waterloo, Iowa The Honorable Buck Clark April 25, 2012 Mayor, Waterloo, Iowa 715 Mulberry Street Waterloo, Iowa 50703 Mayor Clark. This letter is a request for permission to hold the 2012 Cool 105.7 Fourth Street Cruise on the dates and times as outlined below. This year the 31' Annual Cool 105.7 Fourth Street Cruise will be held in downtown Waterloo, Iowa from 12:00 noon until 4:00 pm on Saturday May 26, 2012 and at the National Cattle Congress from 5:00 pm until 9:00 pm on Friday May 25. 2012 for the Annual Cool 105.7 Fourth Street Cruise Show& Shine car show. The route of the cruise will be the same as last year. Cars from the East side will move from Mulberry Street across the river on Fourth Street to Bluff Street and return on Park Avenue back to Mulberry. Cars from the West side will move from Bluff Street across the river on Fourth Street to Mulberry and return to Bluff on Fifth Street. Prior to the start of the cruise. the cars will stage in the Black Hawk County courthouse parking lot on the East side and under the Washington Street overpasses on the West side. We are requesting the 700 block of Mulberry Street be blocked off from 8:00 AM until shortly after 12 Noon to stage the overflow of cars expected from the Courthouse parking lot The cars will move out of these areas a few minutes prior to 12 noon in order to meet at the East side of the Fourth Street Bridge at noon. We are requesting that Fourth Street be cleared of traffic by 11:40 AM. There will be a remote radio broadcasting area set up in the 100 block of East Fourth Street on the sidewalk, adjacent to the street, as in the past. The event will require electrical service on Fourth Street on both sides of the river for vendors and speaker systems. The exact location of vendors is determined by Main Streets in the person of Ms. Diane Graham. The event will also require police presence for security and traffic control. Your office should determine the amount of manpower needed. We are also requesting the Waterloo Street Department distribute barricades per a map that will be given to them if this request is acknowledged. As in the prior years, the Northeast Iowa CB club will be on hand to monitor the barricades at the intersections on Fourth Street. If you need further information or have any concerns with this event, please address any questions to Co-Chairs Jim Koch 319-415-7361 or Chuck Held 319-239-9193. Jim Koch Chuck Held May 26, 2012 - Waterloo, Iowa - " Having Fun, Cruisin' 31" WOODW-3 OP ID: DH / •nirs DATE INN/DDnYYY) " K"" CERTIFICATE OF LIABILITY INSURANCE 04/17112 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder is an ADDITIONAL INSURED,the policy(iea)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 563-556-5441 NANEAc-r Kevin Ehrlich TRICOR,Inc.-Dubuque 1i08-723-6440 �O 563556.5441 FAX NS):608-723•6440 50D Iowa Street Dubuque,IA 52001 ADD SS:kehriichertricorinsurance.com Kevin Ehrlich,CIC,CRM INSURER'S)AFFORDING COVERAGE WC V INSURER RER A:Liberty Mutual - INSURED Woodward Corn m u n ications Inc INSURER B: 801 Bluff St mums c: Dubuque,IA 52001 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONOrrION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAYHAVE BEEN REDUCED BY PAID CLAIMS. LIR TYPE OF INSURANCENSR TWD POLICY NUMBER (MMDWYYYYI IMYADNYYY) LMS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A X COMMERCIAL GENERAL LIABILITY X TB,Q91453343072 01101/12 01/0/113 DAMAGE IOS(EeROITED $ ED 3 000 PRF.MISE oco,nnrai CLAIMS-MADE I X I OCCUR MEO EXP(Anyone Arson) t 10,000 PERSONAL I ADV N,URY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLES PER: PRODUCTS-CONY+/OP AGG $ 2,000,000 POLICY n PERO LOC f AUTOMOBILE LIABLIIY COMBINED(EaacIOen)NGLE LIMIT $ 1,000,000 A X ANY AUTO ASJZ91453343020 01/01/12 01/01/13 BODILY N.IJRY(Prporson) $ ___ ALL ALL OWNED SCHEDULED BODILYOS N aXl NARY(Per ncdd $ —_- X I REDSAUTOS X NON-OWNED NED PROPERTY DAMAGE 3 _ AUTOS (Premdenki I _ X UMBRELLA LIMB X OCCUR EAGI OCCURRENCE $ 15,000,000 A EXCESS LIAR CLAMS-MAF UU054484109 01101/12 01/01/13 AGGREGATE 8 15,000,000 DEE) X RETENTIONS 10000 $ WORKERS COMPENSATION X WC STATUF- OTH- AND EMPLOYERS'LIABLITY TORY I MRS ER A ANY PRORRIETORPARTNEREXF.C1W, YINI NIA WCJZ91453343010 01101/12 01/01/13 EL EAG ENT IACCD s 500,000 OFFICER/MEMBER FR LUDED9 (Mandatory In NH) EL DI -EA EMPLOYEE $ 500,000 I1 Wyes describe under 500,000 DESCRIPTION OF OPERATIONS Salm I E.L. SFACF-POLICY LIME ! A Property Section YU2L9L453343040 01/01/12 01/01/13 B14giBPP 79,314,780 Blanket Coverage DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(Attach ACORD 101,Addltlonel Roommate Schedule,Winters apace Is rewire d) Additional Insured:City of Waterloo,Black Hawk County Board of Supervisors,Bergen and Paulsen&Co as required by written contract. Event:4th Street Cruise- May 25th&26th,2012 CERTIFICATE HOLDER CANCELLATION CITYWAT SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Waterloo;Black Hawk THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Co Board of Supervisors; Bergen and Paulsen&Co. AURHOIIZED REPRESENTATIVE 531 Commercial St. Kevin Ehrlich,CIC,CRM Waterloo,IA 50703 I 1988-2010 ACORD CORPORATION. All rights reserved ACORD 25(2010/05) The ACORD name and Logo are registered marks of ACORD .' f�3 Qrry� '[v ttG _ Lvyii ��' SJ,�ir� try�rly r '°fi/ ti 6r � iSi / Lincoln Park '(rz, ,fit 4, • htc � '> SJr, Grr�e5ia37fari `4 ti 4'r�y . The Cel I Alaterloo +:� Ae a wl �rC�S Praline.[3ept V Waterloo Center .r for the!lrts tia s} d1 t` aack Hawk rah e MPS . � �. GQnridated 0 4 y2 <?,d ry'S Reed Park. ,sy , y,� Sit S3 ., � Gaihesii Jnterl 'erg A Wake �gr� �1 Gilt ary �l rd> d(r *'' dy '�ryR ��C+ d r f ,r t� S� Raenaiifl �'/ r, w r -"i9ra OD 8rtide"a �+ Cornerlei ` s w .lity Inn r &$UICeS rb r 0. i '''i, tial1. Or S S v. z� SI r 6,, a?o� r�r Monday,Apr 30,2012 08 24 AM APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: Chrig(-opher oro� APPLICANT'S ADDRESS: IS-3 &ro'r)9 A'e. APPLICANT'S PHONE#: 314) a9 - R9 Z ANTICIPATED DATE OF VARIANCE. rI t y Z 7 ED I NAME OF EVENT: A,)//7 — s�•,� I I ' / I as 2l'+✓I qI30 �elf IQSa TIMES OF DAY OF VARIANCE: 6: JO'oo pn� GEOGRAPHICAL LOCATION OF VARIANCE: DISTANCE OF ACTIVITYFROM RESIDENTIAL PROPERTIES: in (es+fi }-'g \C' yIthr and PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISEE ORDINANCE,SUCH AS A BAND PLAYING,PA SYSTEM,ETC. 1. Viand S Ma -1 G9r l- �Q Z pp lJavF'4'l� �r a 51,-,II i 'D Q.J,ON• rnU ST c lo 'l'u ry1 Ln � \ • 9 Z 7 ZO 2. pplicant's Signature Date Prj7 I 1 Zo 12 • CITY COUNCIL ACTION: Police Dept. Recommendation APPROVAL: 01 I 0i APPROVAL: <. • DENIAL: DENIAL: DECIBEL LEVEL: 9s ci 6 eini/ta CITY OF WATERLOO Council Communication SI�1�(� City Council Meeting: May 7, 2012 (1 ,(}f10`Vl wA• ��``—U ld Prepared: April 25, 2012 Dept. Head Signature: Dennis Clark # of Attachments: 1 SUBJECT: Request to certify assessment of work performed by the Waterloo Water Works at 4 locations (Consent agenda item) Submitted by: Dennis Clark, General Manager of Waterloo Water Works Recommended City Council Action: Adopt a resolution approving communication from the General Manager of the Waterloo Water Works transmitting request to certify repair amounts for work performed by the Waterloo Water Works. Address Amount to certify 1211 Sycamore Street $300.84 316 Conger Street $3,450.00 416 Edwards Street $3,450.00 519 Conger Street $1,850.00 Summary Statement: The Board of Trustees of the Waterloo Water Works adopted a resolution at their Board meeting, instructing the General Manager to forward the request to certify to the City Council of Waterloo, Iowa. The repairs were made to the private service lines of customers of the Waterloo Water Works. Expenditure Required: No City funds are required for this action. The Water Works pays for the repairs to the private service lines, and recovers the cost of the repairs through this assessment process. Source of Funds: Waterloo Water Works operating funds, generated from water sales. Policy Issue: Alternative: Background Information: • MARIA ARMSTRONG From: DENNIS CLARK Sent: Wednesday, April 25, 2012 2:44 PM To: MARIA ARMSTRONG; SUZY SCHARES Cc: CARLA MANAHL Subject: Council Communication Suzy and Maria, Attached is a Council Communication, with attached letters. Please let me know if you need any additional information. Thanks, Dennis Clark Dennis D. Clark,P.E. General Manager Waterloo Water Works 325 Sycamore Street P.O,Box 27 Waterloo,IA 50704 Phone:(319)232-6280 Fax:(319)232-1962 dennis.clark@waterloo-la.org 5/2/2012 WATERLOO WATER WORKS DENNIS D.CLARK,P.E. 325 SYCAMORE STREET . P.O.BOX 27 319-232-0280 TRUSTEES: TERRY M.KUNTZ,Chair General Manager WATERLOO,IOWA50704 FAX:319-232-19G2 RODGER L.BURRIS,Vice-chair MARY H.POTTER April 19, 2012 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 Dear Honorable Mayor & Council: The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, April 18, 2012. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $300.84, which is supported by invoice from the Waterloo Water Works and American Veterans Plumbing, LLC, showing the work necessary to repair the pave box in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the pave box at 1211 Sycamore Street, which is located on the Northwesterly 56 feet of the Southeasterly 64 feet of Lots Nos. 7 and 10 in Block No. 47 in the Original Plat on the East side of the Cedar River in the City of Waterloo, Black Hawk County, Iowa, and owned by Chad Thorns. WHEREAS, the property owner did not respond to notification from the Waterloo Water Works and did not make repairs to the pave box, the Waterloo Water Works caused the pave box to be repaired and assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 2 It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter. Nays: None. Absent: Burris. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosure WATERLOO WATER WORKS DENNIS D.CLARK,P.E. 325 SYCAMORE STREET • P.O.BOX 27 319-232-6280 TRUSTEES: TERRY M.KUNTZ,Chair General Manager WATERLOO,IOWA 50704 FAX:319-232-1962 RODGER L.BURRIS,Vice-chair MARY N.POTTER April 19, 2012 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 Dear Honorable Mayor & Council: The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, April 18, 2012. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of$3,450.00, which is supported by invoice from American Veterans Plumbing, LLC, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 316 Conger Street, which is located on the East Forty-five (45) feet of Lot No. Ten (10) in Block No. Two (2) in Calumet Addition to the City of Waterloo, Black Hawk County, Iowa, and owned by Michael W. Herron. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 2 It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter. Nays: None. Absent: Burris. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosure WATERLOO WATER WORKS • DENNIS D.CLARK,RE. 325 SYCAMORE STREET • P.O.BOX 27 319-232-6280 TRUSTEES: TERRY M.KUNTZ,Chair General Manager WATERLOO,IOWA 50704 FAX:319-232-1962 RODGER L.BURRIS,Vice chair MARY H.POTTER April 19, 2012 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 Dear Honorable Mayor & Council: The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, April 18, 2012. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $3,450.00, which is supported by invoice from American Veterans Plumbing, LLC, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 416 Edwards Street, which is located on Lot No. Eighteen (18), in Block No, Seven (7), in Ricker and Bratnober Land Company Addition, to Waterloo, Iowa, Black Hawk County, and owned by Beverly A. Peterson. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 2 It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter. Nays: None. Absent: Burris. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS If Dennis D. Clark, P.E. General Manager DDC/cm Enclosure WATERLOO WATER WORKS DENNIS D.CLARK,P.E. i25 SYCAMORE'SIRFFT P.O.BOX 27 319-232-0280 TRUSTEES: TERRY M.KUNTZ,Chair General Manager WATERLOG,IOWA 50704 I`AX:319-2.32-1962 RODGER L.BURRIS,Vice chair MARY H.POTTER April 19, 2012 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 Dear Honorable Mayor &Council: The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, April 18, 2012. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $1,850.00, which is supported by invoice from American Veterans Plumbing, LLC, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 519 Conger Street, which is located on Lot No. Eight (8) in Block No. Five (5) in Ricker and Bratnober Land Company Addition to Waterloo, Iowa, Black Hawk County, and owned by Susan Ann Kennedy. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 2 It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter. Nays: None. Absent: Burris. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosure APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: (n ra c APPLICANT'S ADDRESS: 3 p /4 APPLICANT'S PHONE#: ANTICIPATED DA 1 h OF VARIANCE: Cq /� 1� ac 1) _r- u� \� t X`i.0 c S�' 1 NAME OF EVENT: ,n ,�U Gl( TIMES OF DAY OF VARIANCE: 3:C)C_) a i„. ; n r ck GEOGRAPHICAL LOCATION OF VARIANCE: (O DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: do '3C7Q "" s r \e PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE,SUCH AS A BAND PLAYING,PA SYSTEM,ETC. I. Mwuk Gcu (J Js `73 )1cdci r}Y i:1' an alnos- wcs�,Sn 0,nc1 GI Lf e �l i,. hbv chcld a rvi t r r a, /le cc •, Pa.( k ins ke<':4c4 > $cnz_r `cc) ti ( c�x�cc p / P ci 3co.n'Ye-e) 1 ORY tl l L QcSk.S'e JQAC�9 Q S _ V Q V6,.A.(e) \A a .r� . 5-rS'�2 " jc- rc, a��C s e_ac ,q . OA( kNe r4 w11 ewotst•kk&lf); d1,.1etic(�WC 0v161 ,S b ±+-e s trect cvne rfi ; 1—); arm kat V6)4-71e leq4S )ou.j so f Applicant's Signature Date • CITY COUNCIL ACTION: Police Dept.Recommendation APPROVAL: S 11 J APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: �S CITY OF WATERLOO Council Communication City Council Meeting: May 7, 2012 Prepared: May 2, 2012 Dept. Head Signature: Daniel J. Trelka, Director of Safety Service # of Attachments: 1 SUBJECT: Request for variance to Ordinance 5-2-6, Discharging Weapons Submitted by: Black Hawk County Extension and Outreach, Diane Wolfe, County Youth Coordinator Recommended City Council Action: The police department recommends approval of the variance. Summary Statement: A certified program coordinator involved with 4-H will be teaching 4-H youth the safe and responsible use of firearms. These youth are experienced in the use of firearms. The weapons being utilized in this class are not firearms, but pellet guns. This event will occur during the Black Hawk County Fair at the National Cattle Congress July 24-28, 2012. Expenditure Required Source of Funds Policy Issue Alternative Background Information: IOWA STATE UNIVERSITY Black Hawk County Extension 3420 University Avenue, Suite B Waterloo, Iow 0701 Extension and Outreach 319-234-6811 Phone 319-234-5581 Fax www.extension.iastate.edu/blackhawk May 1, 2012 Police Chief Dan Trelka Waterloo Police Department 715 Mulberry Street Waterloo, IA 50703 Dear Chief Trelka: Black Hawk County Extension and Outreach requests a variance to Ordinance 5-2-6, Discharging Weapons, Section A and B for the purposes of conducting a demonstration at the Black Hawk County Fair, July 24 - 28, 2012, at the National Cattle Congress Grounds, 257 Ansborough Avenue in Waterloo. Participating youth are not first-timers to the sport, but have received previous instruction to prepare them for this experience. The shooting range at the site is located in an area that will not pose a threat to the safety of others. Tom Sage, Certified Program Coordinator for the Shooting Sports 4-H Club, will be teaching 4-Hers the safe and responsible use of firearms, including sound decision-making, self-discipline and concentration. It also promotes sportsmanship and ethical behavior, as well as exposing youth to a valuable lifelong recreational activity. Youth will engage in numerous safety precautions. Youth may not bring ammunition and are given ammunition (pellets) only when at the firing line. If youth bring firearms on premise, they must be checked and approved by Mr. Sage before using them. Rifles must display an orange safety line to show that the rifle is not loaded. All youth activities are under Mr. Sage's direct supervision. Thank you for considering our request. Please direct questions/concerns to me at 319.234.6811 or wolfejd@iastate.edu. Sincerely, Diane Wolfe County Youth Coordinator Cc: Tom Sage, Certified Instructor Black Hawk County Extension Shooting Sports The U.S.Department of Agriculture(USDA)prohibits discrimination in all its programs and activities on the basis of race,color,national origin, gender,religion,age,disability,political beliefs,sexual orientation,and marital or family status.(Not all prohibited bases apply to all programs.) Many materials can be made available in alternative formats for ADA clients.To file a complaint of discrimination,write USDA,Office of Civil Rights,Room 326-W,WhittenBuilding, 14th and Independence Avenue,SW,Washington,DC20250-9410 or call 202-720-5964. The fees for service will be used to off-set direct expenses and to support the 4-1-1 Youth Development County Extension Program. FINANCE DEPT. STAFF ONLY TRAVEL REQUEST LINE ITEM USED O30-11-1100/r10C i-1346p FY_2012 BUDGETED CITY OF WATERLOO EXPENDED YTD C r THIS REQUEST 37M. UO LEFT AFTER THIS REQUEST z f 6, 7 f 7; DATE _7:77c_.> 4-/3 - /)- Original-Clerk/Finance Copy- Department NAME(S) AND POSITION(S): Inv. Chris Morley DATE: April 13,2012 NAME OF CLASS /MEETING: DESTINATION: Savannah, Georgia 2012 Forensic Professional Program DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Return Date: June 3,2012 June 9,2012 DATE(S) OF MEETING: June 4-8,2012 PURPOSE OF TRAVEL: Sgt. Devine is requesting authorization to send Lab Investigator Chris Morley to the 2012 Forensic Professionals Program on June 4-8, 2012, in Savannah, Georgia. Investigator Morley is assigned to the Crime lab and is responsible for the processing and collection of evidence at serious crime scenes. This 5-day course will train Inv. Morley in footwear impressions, fingerprint/trace evidence, and collection of skin. This training will assist officers in solving violent crimes and bringing violent criminals to justice. The cost of the training is paid by the Forensic Science Initiative, which will pay for airline travel, lodging and registration cost. The city vehicle will be responsible for food, rental car, fuel, and luggage fees. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: XX CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: $0.00 LODGING $/00.00 Luggage Fees x GRANT REIMBURSABLE $204.00 MEALS $200.00 Car Rental YES NO $0.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION $75.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 579.00 TOTAL: $ 579.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE I APPROVE THIS TRAVEL REQUEST CITY OF WATEIRLOO DEPARTMENT HEAD MAYOR -7 l ?( DATE DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST FY_2012 BUDGETED 67,706 `2- CITY OF WATERLOO EXPENDED YTD .3do:2 38 THIS REQUEST G;?.(,) LEFT AFTER THIS t REQUEST /0 5/G' DATE J/'Jc.. Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE: Officer's Willie Keller, Jeff Harrington, Steve Newell, and April 13,2012 Jim Oliver NAME OF CLASS/MEETING: DESTINATION: Johnston, Iowa 2012 School Safety Conference DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Return Date: DATE(S) OF MEETING: June 11,2012 June 12,2012 June 11-12,2012 PURPOSE OF TRAVEL: Lt. McNamee is requesting authorization to send SRO Officers Keller, Harrington, Newell and Oliver to the 2012 to the School Safety Conference on June 11-12, 2012, in Johnston, Iowa. This 2-day conference will teach School Resource Officers new techniques in the prevention, detection, and investigations of crimes committed on school premises. The registration cost for the conference is$50.00 per officer and lunch both days is provided. Meals and lodging will be required. A city vehicle will be needed to travel to the training facility. WILL TRAVEL. REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: $250.00 LODGING TAXI x GRANT REIMBURSABLE $120.00 MEALS PARKING YES NO $200.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION $50.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 620.00 TOTAL: $ 155.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD IZOR `I — )11I (2 DATE DATE FINANCE DEPT. STAFF ONLY I ' LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST FY _2012_ BUDGETED CITY OF WATERLOO 5� 7DLI ,- EXPENDED YTD ,2 9 71 3.1 5 THIS REQUEST 3 176' - LEFT AFTER THIS REQUEST 74 7.3 �Z DATE Mt—, /{-3z1:?c1/ Original-Clerk/Finance Copy- Department NAME(S) AND POSITION(S): DATE: 2 Waterloo Police Officers April 27,2012 NAME OF CLASS/MEETING: DESTINATION: Pittsfield, Massachusetts Lenco Bearcat Delivery DEPARTURE POINT IF NOT WATERLOO: DEPARTURI° DATE: Return Date: DATE(S) OF MEETING: Date to Be Determined Date to Be Determined End of May-First part of June,2012 PURPOSE OF TRAVEL: Captain Leibold is requesting authorization to send two Waterloo Police Officers to Lenco Industries in Pittsfield, Massachusetts on date to be determined at a later date sometime the end of Mayor early June of 2012. The Waterloo Police Department has purchased a BearCat armored personnel carrier for the Tactical Unit. The vehicle was manufactured in Pittsfield, Massachusetts at LenCo Industries. Officers need to travel to Len Co Industries to receive training on the use of the vehicle and take possession of it. The Officers will then drive the vehicle back to Waterloo. The cost associated with this travel includes, airfare, car rental, lodging, fuel, and meals for the Officers to transport the vehicle back to Waterloo.. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE HOC AIRFARE DEPARTING FROM: Waterloo, IA ESTIMATE OF COST: BUDGET LINE ITEM: $375.00 LODGING $100.00 Rental Car x GRANT REIMBURSABLE $300.00 MEALS PARKING YES NO $0.00 REGISTRATION $1600.00 AIRFARE x REQUIRED CERTIFICATION $1000.00 MILEAGE/FUEL $/00.00 MISC/TOLLS YES NO TOTAL FOR ALL: $ 3475.00 TOTAL: $ 3475.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE I APPROVE THIS TRAVEL REQUEST CITY OF WATERLOO DEPARTMENT HEAD AYOR ri Yc) - DATE �\ �� /� I9--- DATE CITY OF WATERLOO Council Communication City Council Meeting: May 7, 2012 Prepared: April 27, 2012 Dept. Head Signature: Dennis Clark # of Attachments: 1 SUBJECT: Iowa Public Official Bond for Board of Trustees Member Submitted by: Dennis Clark, General Manager of Waterloo Water Works Recommended City Council Action: Receive and place on file the Iowa Public Official Bond for Trustee Terry Kuntz (Consent Agenda Item) Summary Statement: The Board of Trustees of the Waterloo Water Works approved the Bond at their regular Board meeting on April 18, 2012. Expenditure Required: No City funds are required for this action. The Water Works pays for the cost of the Bond. Source of Funds: Waterloo Water Works operating funds, generated from water sales. Policy Issue: Alternative: Background Information: The original signed Bond form is filed at the Waterloo City Clerk's Office with copies at the offices of the Waterloo Water Works. MERCHANTS BONDING COMPANY 2100 FLEUR DRIVE• DES MOINES, IOWA 50321-1158 (515)243-8171 • (515)243-3854 FAX IOWA PUBLIC OFFICIAL BOND KNOW ALL PERSONS BY THESE PRESENTS: Bond No. IA 562414 That we, TERRY KUNTZ as Principal, and MERCHANTS BONDING COMPANY(Mutual), a corporation duly licensed to do business in the State of Iowa, as Surety, are held and firmly bound unto the City of Waterloo , State of Iowa in the sum of Five Thousand Dollars ( $5,000.00 ) DOLLARS, lawful money of the United States, for the payment of which, well and truly to be made,we hereby bind ourselves, our heirs, executors, administrators, successors and assigns,jointly and severally by these presents. 1 THE CONDITION OF THIS OBLIGATION IS SUCH, That whereas,the above bounden Principal having been duly elected or appointed to the office of Trustee in and for the City of Waterloo and State of Iowa for the term beginning on 12th day of June , 2012 and ending on 12th day of June , 2014 . he/she will render a true account of his/her office and of his/her doings therein to the proper authority, when required, or by law; that he/she will promptly pay over to the officer or person entitled thereto all moneys which may come into his/her hands by virtue of his/her office; that he/she will promptly account for all balances of money remaining in his/her hands at the termination of his/her office; that he/she will exercise all reasonable diligence and care in the preservation and lawful disposal of all money, books, papers, securities, or other property appertaining to his/her said office, and deliver them to his/her successor or to any other person authorized to receive the same; and that he/she will faithfully and impartially, without fear, favor, fraud or oppression, discharge all duties now or hereafter required of his/her office by law, and the securities on such bond shall be liable for all money or public property that may come into the hands of such officer at any time during his/her possession of such office, then this bond to be void, otherwise to remain in full force and effect. PROVIDED, HOWEVER, that regardless of the number of years this bond may remain in force and the number of claims which may be made against this bond, the liability of the Surety shall not be cumulative and the aggregate liability of the Surety for any and all claims, suits, or actions under this bond shall not exceed the amount stated above. Any revision of the bond amount shall not be cumulative. PROVIDED, FURTHER, that this bond may be canceled by the Surety by s, ding written notice to the party to whom this bond is payable stating that, not less than thirty(30)days thereafte the Surety's liability hereunder shall terminate as to subsequent acts of the Principal. Signed this 1st fof A ..,, Ot2 MINI , Ali PRINCIPAL Mercha s`:. .. ' g ampany (Mutual) -.) a a &t r? Andrea Coon Attorney-in-Fact OATH OF OFFICE STATE OF IOWA County, ss. I, TERRY KUNTZ solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Iowa, and that I will faithfullt and impartially to the best of my ability discharge the duties of the office of Trustee In City of Waterloo as now or hereafter re. �• . Principal �' Subscribed and sworn to before me this / day.of ,rfj •• 0.0 llr hriMiNtriMid Not-ry P •is 77�r PO 0103 IA(1/09) Commission expires YYV4 V i(/ `oZ O/(/ r MERCHANTS' BONDING COMPANY. POWER OF ATTORNEY for Company Employees Bond#: IA562414 Know All Persons By These Presents,that MERCHANTS BONDING COMPANY(MUTUAL)and MERCHANTS NATIONAL BONDING, INC., both being corporations duly organized under the laws of the State of Iowa(herein collectively called the"Companies") and that the Companies do hereby make,constitute and appoint the following company employees,individually, Andrea Coon of Des Moines and State of Iowa and authority hereby conferred in their name, place and stead,to sign,execute,hackeirtnow edgande and deliverwful e in theirbehalf asn-Fact withlspower urety any and all bonds, undertakings, recognizances or other written obligations in the nature thereof, subject to the limitation that any such instrument shall not exceed the amount of: Unlimited and to bind the Companies thereby as fully and to the same extent as if such bond or undertaking was signed by the duly authorized officers of the Companies, and all the acts of said Attorney-in-Fact, pursuant to the authority herein given, are hereby ratified and confirmed. This Power-of-Attorney is made and executed pursuant to and by authority of the following By-Laws adopted by the Board of Directors of the Merchants Bonding Company(Mutual)on April 23,2011 and adopted by the Board of Directors of Merchants National Bonding,Inc.,on October 24,2011, "The President,Secretary,Treasurer,or any Assistant Treasurer or any Assistant Secretary or any Vice President shall have power and authority to appoint Attorneys-in-Fact,and to authorize them to execute on behalf of the Company,and attach the seal of the Company thereto,bonds and undertakings,recognizances,contracts of indemnity and other writings obligatory in the nature thereof. The signature of any authorized officer and the seal of the Company may be affixed by facsimile or electronic transmission to any Power of Attorney or Certification thereof authorizing the execution and delivery of any bond,undertaking,recognizance, or other suretyship obligations of the Company, and such signature and seal when so used shall have the same force and effect as though manually fixed," In Witness Whereof,the Companies have caused this instrument to be signed and seale d ed this 1st day of ' ,IRti((Iry« January 2012 +1,,N`s*A1011,4i``r +`�10G,G0+'+ MERCHANTS BONDING COMPANY 4t1�! 4rQA�iQO +s`C$%'` lPoegcP 1A9�`.: MERCHANTS NATIONAL BONDING, • 200.3 z 1933 / + e (J frs I =., .Y)y•ii.<....,«..�rS�,+'` I,�drJy., ,'Lf`!• 81 "'y L+"Z STATE OF IOWA * t*'" . \ ` COUNTY OF POLK ss. '�`'Rtt'•Rw'•A1FN1' ''++..�s r.'�' President On this 1st day of January , 2012 before me appeared Larry Taylor,to me personally known,who being by me duly sworn did say that he is President of the MERCHANTS BONDING COMPANY(MUTUAL)and MERCHANTS NATIONAL BONDING,INC.;and that the seals affixed to the foregoing instrument is the Corporate Seals of the Companies;and that the said instrument was signed and sealed in behalf of the Companies by authority of their respective Boards of Directors. In Testimony Whereof, I have hereunto set my hand and affixed my Official Seal at the City of Des Moines,Iowa,the day and year first above written, Lp MARANDA GREENWALT /2 F Commission Number 770312 'C • " --- ow -4.43204 My Commission Expires October 28,2014 Notary Public,Polk County, Iowa STATE OF IOWA COUNTY OF POLK ss. I, William Warner,Jr.,Secretary of the MERCHANTS BONDING COMPANY(MUTUAL)and MERCHANTS NATIONAL BONDING,INC., do hereby certify that the above and foregoing is a true and correct copy of the POWER-OF-ATTORNEY executed by said Companies, which is still in full force and effect and has not been amended or revoked. In Wtness Whereof,I have hereunto set my hand and affixed the seal of the Companies on this 1st day of April , 2012 , rt Ke.,,,.,y. . ........ 0R"' O ©.9RP0 "'0y v ! . 2CO z `d 1933 ;. * Secretary vim+, , • tY •C`Yi POA 0015 (11/11) + fy . CITY OF WATERLOO Council Communication City Council Meeting: May 7, 2012 Prepared: April 30, 2012 Dept. Head Signature: (1/ # of Attachments: q, SUBJECT: Appointments to Leisure Services Commission Submitted by: Mayor's Office Recommended City Council Action: Approval. Summary Statement Requesting the appointments of Nancy Bamsey and Marvin Spencer to their first full terms on the Leisure Services Commission. Both terms will expire 3/1/2015. Ms. Bamsey replaces Sheryl Annette. Mr. Spencer replaces Aundra Meeks. Ms. Annette and Mr. Meeks have both completed two full terms on the Leisure Services Commission. Expenditure Required Source of Funds Policy Issue Alternative Background Information: CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES d�er'O p� 3505 EASTON AVE. WATERLOO,IA 50702 (319)291-4553 FAX(319)291-4523 LARRY N.SMITH SUPERINTENDENT Council Communication Mayor City Council Meeting: 5/7/2012 BUCK Prepared: 5/1/2012 CLARK Dept. Head Signature: � y # of Attachments: /sly/Lot...W.2r - COUNCIL MEMBERS : A SUBJECT: ....„....„....,.. J ppointment of Clerk I position DAVID JONES Ward 1 Submitted by: Larry N. Smith CAROLYN COLE Recommended City Council Action: Recommend appointment of Emily Pearce from Ward 2 the certified Civil Service list to the position of Clerk I at the Waste Management HAROLD Services Department effective 5/14/2012. GETTY Ward 3 QUENTIN Summary Statement: HART Ward 4 RON WELPER Expenditure Required: Ward 5 BOB Source of Funds: This position is budgeted for in our Fy12-13 budget GREENWOOD At-Large STEVE Policy Issue: SCHMITT At-Large Alternative: Background Information: The Clerk I position replaces the Special Project Techs position that was made available due to a retirement in November 2011. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO Council Communication City Council Meeting: May 7, 2012 Prepared: May 1, 2012 Dept. Head Signature: CC # of Attachments: SUBJECT: Transfer of Park Maintenance IV Plumber and Park Maintenance IV Electrician to Building Maintenance Submitted by: Craig Clark Building Official Recommended City Council Action: Summary Statement: Expenditure Required Source of Funds Policy Issue Alternative Background Information: Over the past year we have been working on a merger of the Maintenance Department and Leisure Services to better serve City Buildings. The transferring of these two positions will put all mechanical maintenance under one department. This will help with call time scheduling and reduce the need for overtime by having a large pool of people to choose from. ATAI,, �,1►� CITY OF WATERLOO , IOWA I- ar t 1�k 1:+ 'T_� C1TY ATTORNEY■$ OFFICE d pS�m 715 Mulberry St, • Waterloo, fA 507103 • (319)291-4327 Fax (319)291-4571 l'e r:0 \ JAMES E.WALSH,JR.,City Attorney • DAVID R ZELLHOEFhti,Assistant City Attorney Mayor BUCK CLARK COUNCIL May 7, 2012 MEMBERS DAVID TONES Mayor Buck Clark and Ward 1 City Council CAROLYN City Hall COLE Waterloo, IA 50703 Ward 2 Dear Mayor Clark and Council Members: HAROLD Way I have examined the bonds filed with the City Clerk/Auditor's Office up to the close of business on May 7, 2012. I QUENTIN M. HART Ward 4 Of the bonds submitted, I were approved and 0 rejected, as shown on the attached list. RON WEEPER Very truly yours, Ward 5 BOB • GREENWOOD At-Large Day' R. Zellhoefer STEVE Assistant City Attorney SCHMITT At-Large DRZ:sda CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal opportuniy/AfrmativeAction Employer ti BONDS FOR COUNCIL APPROVAL MAY 7, 2012 RIGHT OF WAY CONSTRUCTION BOND (EXPIRES 4/30/13) AMOUNT: $5, 000. 00 -*BD 0000621115 BERGEN PLUMBING, INC. WATERLOO, IA -IA 560322 CHAD KARR WATERLOO, IA --BD 0000546552 DAN STICKFORT DUNKERTON, IA -95 BA G635 8 DAVID L RINDELS DBA ASTEC HANDYMAN SERVICES WATERLOO, IA RL10641345 DIG AMERICA UTILITY CONTRACTING, INC. BONDURANT, IA -24932928 EDGERTON CONSTRUCTION LLC CEDAR FALLS, IA -55-199026 JEFFREY ASSINK DBA C & J CONSTRUCTION CEDAR FALLS, IA - BD 0000054801 K. CUNNINGHAM CONSTRUCTION CO. , INC. CEDAR FALLS, IA -14485386 KELLY GRIGG DBA PROFESSIONAL CONCRETE EVANSDALE, IA -PLI0613730 KEVIN KALSEM WATERLOO, IA -BD 0000546550 IOWA HEARTLAND HABITAT FOR HUMANITY WATERLOO, IA --BD 0000697176 MATTHIAS LANDSCAPE COMPANY, INC. WATERLOO, IA -7900322198 MICHAEL JAMES WAVERLY, IA -RLI0461917 RICK KITE DBA KITE CONSTRUCTION LTD JESUP, IA .._.W150021970 RONALD DEW DBA RON' S CONSTRUCTION LAPORTE CITY, IA 71( CS QK t0 b Ca ¢ z• A, n 1 ro It n et ct n rr cA m • O ". O A: n o " n a' N -7 C rn 4 V b n ;. N .. .. x � N 0 oCA n C -P C� C' ,.* !\ �. �. n n. N -e9 �D CS cam' C cr „ O ® ® o O r+ o n cip b n� IV �` n0 ex -. ci)-. n � > = -I PS CD < O sv -. -. — � �• o T ,-r Uo maCD ( CD -!) n n ( CD CD • . CD CD FD Cr' ¢ �. ¢ CD cn• o �-J �- CAD ro C¢D' fa,rt' CAD' o r) CA- Cr CD R• A.. ¢ A. W_ N W Ul CO CA N) CO -I Ni OD (31 (3) OD N 03 Cfl _N -• 1-1 - ( OD CO C) J CO CO CO - O CD Off) OD (O .A -I O CO () 01 N O "co --, O CO O CD () 4i• U1 G) h9 CO (0 43. O Application LJI , / Exception to Burning Yard Waste nn l f City of Waterloo,Iowa r✓/i7190 1V-._ The undersigned hereby requests that the City of Waterloo, Iowa, consider the following application to allow the burning of yard waste in accordance with Section 4-3-8 of the Waterloo Code of Ordinances. 1. Name of Applicant: C 3. �0 2. Address and Phone No.of Applicant d -1-11 � 13 �I KAQi� Savo (� cn j e511e 3. General Description of area to be burned(including size): `��� ��� /`1�� ). Arz-� T ,Pti,r, boros=•'�\ „g 4 all r' -Fy1� ykr copb.,f D (+ o U C.T 71 � 1Wy11i5 x 100ix 1C3(• r d,n, 2r,a �., 4. Dates and times of burning: Ay- \ 1111 n.,- W�L Cirl�� a->o (IA A C-� D) 2rm, 5. Description of Vegetation: Old Ya r v1^)l it and —� ¢ k I \lk- 6. Description of management techniques:I I Y�1 Yl I i U Yv1 '1 —'I U�h aq r bU 11C1 ne-,p 7. Describe containment procedures: JY� yaf � W1�� l TAV� GJK'n*(Q8•1 9.u•1 ci � p1A icant� r� s T/em - The Waterloo City Council will act on this applicant and you will be notified of their decision. Prior to burning,please notify the Waterloo Fire Department: 1. To determine if proper weather conditions exist,and 2. To determine need for stand-by vehicles. • FOR CITY USE ONLY: This application has been reviewed and approved by: Fire Chief \ 1 Date r ^ / 1-4 _ Fee Paid $ VAf Q Receipt No. V.Aircclk^ _ I,,� CITY OF WATERLOO , IOWA ��ti�t�%%I CITY CLERK AND FINANCE DEPARTMENT �m 715 Mulberry Street • Waterloo,IA 50703 • (319)291-4323 Fax(319)291-4571 O� SUZY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer Mayor BUCK CLARK Council Communication City Council Meeting: May 4, 2012 MEOI BEIRS Prepared: May 4, 2012 Dept. Head Signature: kc.a-c)i12�gi'uii) Number of Attachments: None DAVID JONES Ward SUBJECT: FYE2012 Budget Amendment Hearing - Sewer CAROLYN Submitted by: Michelle Weidner, Chief Financial Officer COLE Ward 2 HAROLD Recommended City Council Action: Approve the attached amendment to the GETTY FYE2012 Budget. Ward 3 Summary Statement: The City is required under state law to amend the QUENTINM. budget prior to exceeding expenditures in any one of the nine program areas; HWar 4 ART public safety, public works, health and social services, culture and recreation, community and economic development, general government, debt service, RON capital projects and the proprietary funds (sewer and sanitation). WELPER Wards This amendment is required so that the City doesn't exceed the total budget for the enterprise funds. The amendment is due primarily to the additional expense BOB incurred to refund the outstanding sewer revenue bond issues. All outstanding GREENWOOD sewer revenue bonds were refunded July 2012 in the total amount of$7,655,000. At-Large We were able to reduce the cash reserves required to be maintained for those STEVE issues by $1,400,000 and use those funds to reduce the principal amount of the SCHMITT new issue. The amendment also includes $200,000 additional funding to At-Large complete the Cattle Congress Pump Station project. Expenditure Required: N/A Source of Funds: Various Policy Issue: Comply with state law regarding budgeted expenditures. Alternative: None Background Information: This amendment must be adopted prior to exceeding total expense budgeted for the current fiscal year. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer NOTICE OF PUBLIC HEARING AMENDMENT OF CURRENT CITY BUDGET Form 653.C1 The City Council of Waterloo in BLACK HAWK County,Iowa will meet at City Hall Council Chambers,715 Mulberry Street at 5:30 p.m. on May7,2012 (hour) (Date) ,for the purpose of amending the current budget of the city for the fiscal year ending June 30, 2012 (year) by changing estimates of revenue and expenditure appropriations in the following programs for the reasons given.Additional detail is available at the city clerk's office showing revenues and expenditures by fund type and by activity. Total Budget Total Budget as certified Current after Current or last amended Amendment Amendment Revenues&Other Financing Sources Taxes Levied on Property 1 38,703,447 ..!;!!0 lIl 38,703,447 Less:Uncollectted Property Taxes-Levy Year 2 0 0 0 Net Current Property Taxes 3 38,703,447 0 38,703,447 Delinquent Property Taxes 4 0 0 0 TIF Revenues 5 5,603,296 0 5,603,296 Other City Taxes 6 14,263,707 0 14,263,707 Licenses&Permits 7 1,084,995 0 1,084,995 Use of Money and Property 8 1,140,726 0 1,140,726 Intergovernmental 9 49,402,787 0 49,402,787 Charges for Services 10 22,567,033 85,000 22,652,033 Special Assessments 11 124,906 0 124,906 Miscellaneous 12 6,309,004 0 6,309,004 Other Financing Sources 13 29,060,637 6,189,579 35,250,216 I otal Revenues and Other Sources 14 158,250,538 b,2/4,5/9 1/4,535,11 Expenditures&Other Flnancino Uses Public Safety 15 28,874,469 ll ?!�?;0 28,874,469 Public Works 16 24,369,627 0 24,369,627 Health and Social Services 17 352,573 0 352,573 Culture and Recreation 18 9,016,293 0 9,016,293 Community and Economic Development 19 15,025,953 0 15,025,953 General Government 20 5,284,826 0 5,284,826 Debt Service 21 13,497,182 0 13,497,182 Capital Projects 22 40,923,729 0 40,923,729 Total Government Activities Expenditures 23 13/,344,652 0 137,344,652 Business Type/Enterprises 24 18,581,561 7,984,031 26,565,592 total Gov Activities&Business Expenditures 25 155,926,213 7,984,031 163,910,244 Transfers Out 26 17,428,137 0 17,428,137 Total Expenditures/Transfers Out 27 173,354,350 7,984,031 181,338,381 Excess Revenues&Other Sources Over (Under)Expenditures/Transfers Out for Fiscal Year 28 ��-5,093,812 1,709,452 6,803,264 Continuing Appropriation 29 0 N/A 0 Beginning Fund Balance July 1 30 ,59,316,588 21,274,812 80,591,400 Ending Fund Balance June 30 31 54,222,776 19,565,360 73,788,136 Explanation of increases or decreases in revenue estimates,appropriations,or available cash: Record additional expenses and revenue associated with a sewer revenue bond refunding issue.Record additional storm water fee revenue as well as incrased expenses for street cleaning,storm sewer maintenance and storm water capital projects. There will be no increase in tax levies to be paid in the current fiscal year named above. Any increase in expenditures set out above will be met from the increased non-property tax revenues and cash balances not budgeted or considered in this current budget. This will provide for a balanced budget. City Clerk CITY OF WATERLOO , IOWA ;rT i'_.%% CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319)291-4323 Fax(319)291-4571 SUZY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer �tPrloo \o Mayor iJ6k ' , 11Io1, ---. BUCK CLARK Council CommunicationC----R ac ` SAY(��2— City Council Meeting: April 23, 2012 /J COUNCIL Prepared: April 23, 2012 ' MEMBERS Dept. Head Signature: Number of Attachments: None DAVID ZONES Wards SUBJECT: FYE2012 Budget Amendment Hearing - Sewer CAROLYN Submitted by: Michelle Weidner, Chief Financial Officer COLE Ward 2 HAROLD Recommended City Council Action: Approve a resolution to set the date of GETTY hearing for amendments to the FYE2012 Budget as May 7, 2012. Ward 3 Summary Statement: The City is required under state law to amend the QUENTINM. budget prior to exceeding expenditures in any one of the nine program areas; HART public safety, public works, health and social services, culture and recreation, Ward4 community and economic development, general government, debt service, RON capital projects and the proprietary funds (sewer and sanitation). Additional WEEPER information will be provided prior to the hearing date. This hearing needs to be Ward5 scheduled for May 7 because of the transactions related to the sewer refunding issue that was rescheduled from June 2011 to July 2011, which made it fall into a BOB different fiscal year. GREENWOOD At-Large STEVE Expenditure Required: N/A SCHMITT At-Large Source of Funds: Various Policy Issue: Comply with state law regarding budgeted expenditures. Alternative: None Background Information:We are required to publish the estimated budget amendment ten days (excluding holidays) prior to the hearing, which means the budget estimate must be provided to the Waterloo Courier April 25, 2012 so that they have adequate time to prepare it for publication. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer MARIA ARMSTRONG From: MICHELLE WEIDNER Sent: Monday, April 23, 2012 11:38 AM To: MAYOR CLARK; SUZY SCHARES; MARIA ARMSTRONG Cc: JOYCE SCHROEDER Subject: Request to Add Item to Tonight's Agenda Importance: High u Council Comm udget Amd Hearin Hi Mayor, Suzy and Maria, I'm really sorry about this, but I need to add an item to tonight's agenda to set a date of hearing for a budget amendment for May 7, 2012. Joyce and I reviewed the budget information last week, but made a mistake with the sewer fund. We had already posted the budget amendment for the sewer revenue bond refunding issue that we did last July(if you remember, Speer asked us to move it from June 2011 to July 2011). At any rate, we were calculating the budget as though that had gone through the hearing process, but it hasn't. We need to set the date of hearing tonight for May 7, so that we don't have to hold sewer bills until the end of May. Michelle 1 CITY OF WATERLOO 9 Council Communication City Council Meeting: April 2, 2012 Prepared: March 27, 2012 Dept. Head Signature: Sandie Greco # of Attachments: 1 SUBJECT: Traffic Communications Infrastructure Upgrade Fiber Optics Phase I-1 Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Set Date of Public Hearing & Opening of Bids for May 7, 2012 Summary Statement The project involves installing fiber optics connections between City Hall basement, Traffic Operations Center (408 E 6th), signal cabinets at E 6th and Mulberry, E 6th and Lafayette, E 6th and Sycamore, W 6th and Commercial, and W 5th and Commercial, and to parking control equipment inside Commercial Street parking garages, and to Memorial Hall 104 West 5th Street. It also involves fiber optic connection between City Hall basement and to the new Public Works Building. Expenditure Required 175,000 Source of Funds G.O. Bonds Policy Issue Alternative Background Information: Parking Ramp Control Computer needs to be connected to City Network. Memorial Hall needs connection to City network. Traffic signal interconnection needs to be upgraded, along with fiber optic being run to the new Public Works Building. CONTRACT DOCUMENTS TRAFFIC COMMUNICATIONS INFRASTRUCTURE UPGRADE FIBER OPTICS PHASE I-1 TABLE OF CONTENTS I- NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS I-1 RECEIVING OF 131DS 1-1 PUBLIC HEARING 1-1 II- INSTRUCTION TO BIDDERS II-1 III- FORM OF BID OR PROPOSAL III-1 IV- BID BOND IV-1 V- MBE/WBE BUSINESS ENTERPRISE V-1 VI- SPECIFICATIONS VI-1 A. SCOPE VI-1 13. DESCRIPTION VI-1 A. DEFINITIONS VI-2 13. RELATED SPECIFICATIONS AND STANDARDS VI-3 C. DESIGN, SPECIFICATIONS, PLANS, INSPECTION, AND TESTING VI-3 D. EQUIPMENT AND MATERIAL VI-3 E. USING EXISTING TRAFFIC SIGNAL INSTALLATIONS VI-3 F. TERMINAL LOCATIONS VI-3 FI13ER OPTICS CABLE VI-4 H. GENERAL VI-7 1. WARRANTY VI-7 VII- FORM OF CONTRACT VII-1 i, I- NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS NOTICE OF PUBLIC HEARING On Specifications, Form of Contract, And Estimate of Cost and the NOTICE TO BIDDERS For the Taking of Bids for TRAFFIC COMMUNICATIONS INFRASTRUCTURE UPGRADE FIBER OPTICS PHASE I-1 RECEIVING OF BIDS Cvf y of W afe rLoo- i), acce pfc,v<.g Sealed, lyi.d v For fire atiwL co-Kyh-u c*o-w of tk-e, Traffic,fc, rwfra v ru.c,l-ua-e, FU.er 1-1. Seated- bids, lae, reeeinreo, by tbez CvFy CLerk, a,1-Gi y Hall, 715 Mud berry Si; WatterLou, IA 50703 LA.w- 1, May 7, 2012 12:00 vk.o-ow. Projetil-cteitti i,(, ato wwtie wly are vwynt-ow fil e- i vv t .e, offit,e, of tb e C.i�fy CLerkx PUBLIC HEARING T1A,& Cvfy Gov-vv.-U. w i,U, e,o-vt,ol,uT,f-a pi 0-1 i t, kzari,v1.g ovv Ike. proposiwt . form - of f coovvfra.a-, cui ey1-i /Lae, of coyl-a,(-5:30 p:vvv. ovv 5/7/2012, i,w t(/1.e- Cou il, ak-a,vv ry i vv tl�e Cufy 1aU,. You, may appear o-19 jeai o titre fo- w i tlti tl�e Gv1y Cal erk� lye,f ore, 114-e aLafe Se,!- for Scud, ltieari,vA.g, or appear a.vwl & k e o b j e e imw tl,Le-Ye-'frr Prop-as aLy e weLo wi,(d, bye orie,o-e d, vv<e,e)641.g to- lye, Paid- i w -Ott, C.,144 449-e-rs, i vv tltie Cva`y Hall,, o-w May 7, 2012, af-5:30 p vw. 13i.ol, e wtLo ' f3i al (3ov�aL e.vwelo-p-e , wild, lye op-ewed, 1 .e- propoyaLs, are, fovw,4, to- be iw ord.er. Tltie bi.dy wilt. Iye, a.c/f e.d, wow o-w a Lat-er ala#y a f f tr flee pr y kve, tow.. rev-izw 4 a- apiorove d Ttie, projec*i vwoi ve ,ote ,i gw avwl cost yfru off r op'1-i,Gy eovvvve.r,(-i,owY b we ew C,i,1 y Hall, (715 ML--th rry), Traffi, , Opera vo144, Cev4e,c (408 E 6f), sigH.aLec�lyiMe at E 61t^ cuA4 Mu-Uperry, E 61-1•1• av%.d, Lafa.ye4-te,, E avt.d Syca.wwre-, a-+ S W 61-14- a1- Covvwwerci4l,, a.v,.aL W 51-1ti a ' Co-v1/44,144 re i ad, a.vi.oL ta- pa.rk,i,vvg co-wlrot ecltitii p ewf utiyi,ol e, C.ouwv�erciaL Stree,(- park,i,vug garages,, arzt, to- Mefrvtorial, Hall, (104 Wey1- 5-1-k, Stree ). 1t also- i vwuLv es f dye r optic-5 co,.ul,eol-i.ow b e fvree w Cvty HaU, to-tltie, P IA49.6 c,Work), b+tii lol.i.AA6 evvfrar-c,e, (625 GLe.wwo-ool, Stree,t). Th. projec>f s4ta-U, bye co-vv (,e,-e, b,e,fore, Oc/to ber 12, 2012. Prole-a-d-eli,ver y vv .oat, i Y twrv�k e y. I vvferey(z;d, bi oL4Le rs,yltiad,t i wyp.ec I- tltie Lor a,fio-w auto!, propose, tltie i,- b es(- d,e yi g w a.v,.d, So-L,a4i ovv for 1.e, co+uve,c4i ovv NOTICE OF PUBLIC HEARING PAGE I-1 fry-opos-eol, ote,s igv„a./4,lor s low s/ka,(, a.c ayvvfravvy -hke- (r.o• Ow(,y (yi.dy cu z a byte, will, h e, cows i ctered: ALL coy&sµc lti ay 267,a i,pmtiev,,(-, vA.ate.ri,a(,, La.fyor, s all. he i.v- A4Leek iw tke. FywL Tlke avt.4 rrocee,dungy of -(-(ie, CZ,ty Co-t/wmci,L referri*Lg to- Ile Yn ojeof" are, kere by 1,144 al e, a p.arf of tl+ws- o1- cz cu,ol, S l aLL lye a.w i,v4-eg rat - of -1't-e covvfrac/f -to- lye, awarded: A pe,rforwla.vu,e, hoyn.ol, will lye requ,ire.ol, fore, a co-w(rac21- armra-rol eal. A cowl-rat* will lye' awarded, to- bl;atol e r sv/1214-i,11-i/YLg - iAz wwvf fa vora.Wt. ha of co ide ring price, am/L.o-vug afltie r f aators< Tke, Gi,fy ri ght'to- rej e c'f a.v<.y or a LL hilly, re,-aokrerti s4 wave, u orvv a(i�1i e� avwL ccrws,ixte r forapaya4mow`J wig fig lyi al price, f3i.d4, wuug lyv ke-Lol, big + City for 30 days-frovw,t{�e,day of tl4-t, °pev,i,'^g of bidh/ prwr to-awardiv-g 1-14„e.covvfra.c,f Liquiola,(eoL ata-m gges. wilt lye c1,14u-ged. i,v„ time avytaimv- of $20 p-er day. A 5% lyiol, security a c ca-wt p a4,1„y (1' lyi d, i vn, a yep-ara(-e, evw€La p e, i,v1, a f o-rw 1, oo v Li awl G4-ap1-er 26.8 of Cooke-of Iowa,. A frvta-maa,tory ► -re.- v g wall lye, 1/Lad. i,w tke, Mo{ Roovw, GLty Ha-U., 715 MtAtk-errs- Stretl-, WaJferLo-o-, Iowa 50703 ow Wed.vt.e,344.9, April 11, 2012, at 10:00 AM fcr a c q u ai v„( 6 izieLe rs, wi,ftti tl^-e, Prod e4440 wy, e wi +iv,g covi.o(vfi,o y, a rLd,to-0414wer gtizYli.ovAy A Cvty Pfaff f mewiJoer will c-o-044tic,1- a tour of tlAe projec/I- area w!~.e w t(� mg is-a d�'owrvti ell CITY OF WATERLOO, IOWA Suzy Sc{,.ares- CLe-rk, NOTICE OF PUBLIC HEARING PAGE 1-2 II- INSTRUCTION TO BIDDERS Three p trafe eo-Are-Lo- s,a-re vvta-rk e , a s,"Pro-po-sa.W "5 alp 13oifrtolP, a-vvol, "f3 i al,". AU, s1,1o,,td.ol, i4v14-i.al er a Larger e we l op-e, wwa-rkzd, wi ,tln-e, via vv<e of pi'o j ec f-a- .d, I9-i,oLole-r'ss wavy The, pro poYaL yko,,'Loly ye tiara ewveLop-e, wu-rkzol, clearly "Pro-pout ,". Tln-e,forUowi,v g y ,o-u.(.ol, (� corq-cti,K.eck im.si de,the Pra oyat, ev eta -e,: 1-DESCRIPTION: A delta-UM, d.e ycrip+i:ow o f how- I e (yi olol er paro-pcs y.I-o-. ro-t4e,the,f Uyer sa e,te,1-,ey or p la,v<y 2-MATERIAL LIST: A Li4,1-of wt.ajo-r ecp,u,pvvte K4-atiwl v1/441.# ri ad, This ivycLuales -jp off�e�' op , r rs, Ls,, eltc, S or major pro7ae-+'tiny a v,of c.N-ri,lyu es,s,14w,1.4, lye im.c.AA.oI oL For 0..avv Le, eLec�h'ov�i e d e ri,ces,-!o- lye, l,Lo-ws e-ol, o,, s.i de fire lyu;,lol i v,gs,ccun, lye Lolt.pvlifizol, as' N EM A owl-do-or e wvi rov�vv<2wt c o w,�o Li a v„I ru gg col i ze of, or I�.arol•em of. 41.aK y caste Co-wh-a r i,Y revao for failed, ew_i pNvti evvf cuAzi, a.vt d,y ys4-e-w,y. 3-EXPERIENCE: a Li yf-of aI-Leas(-ova, Lora i,o-w sere, work, IA.as, Gyee v<,olo-va, lyy wo td, rot-a.LLf y as, a yc,pe-rizvn c e, for olo,.v4.3 the jo-y here TIA-e, covt-Lel, 19-e, lyy 5,r4y co-wl-rac/(-o-r or a p.a.rfvee r wvl!n e ri ei&c e, i y ac ,e,pfaio.te 4-SUBCONTRACTOR OR PARTNER NAME: Liv1-1-1/L-e, K.aA4e,cutL4, ad d re 3,ey of$4.4-12.covvIra oFors,or p-a rimers, if a.,%43. 5-PRE-BID CONTACT INFORMATION FORM: This form,y ,oulol, lye iv<.cLveoleol: If Gyi drier hay I e e w i4w recrwi li,v.g MBE/WBE f l rvvi S i wc,L+ode this form, awy way a d wri,fe "(Awv%-e1' u v,,oler MBE/WBE muuMe, co{awww. 6-QUALIFICATIONS : Tkk-Ls, i y o-pfi,o aL Bidde r w,,a,y wro-te wk cj Iyi4oLoLe r a.vt,ol,/or s,t4)-c-o-frvh,ac,Imr(.0 avvol,/or may) are. q a- ,e,to- d o-tk-e,jo o Tl is• vLarra�( e s, l d vwf e we ed fwo p-a g es< AonLa,fo-ry pare,-lyi-ot aowf eretiu e i y sat-tot-LA-Led,u.Led,lv- Iye Gvel,ol, i,w tke.Ma ff Roo w, Ci,fy Na.LL, 71-5 M -Lberry Sfree,(-, Wa-1 -rLao-, Iowa- 50703 ow W edtKe yola.y, Apv iL 11, 2012, at10:00AM. NOTICE OF PUBLIC HEARING PAGE Il-2 Regard i,vLg ILIA-e, prov i of ed . h-i dde r caw wgg e-vl-a. ergn a i.ve v or Wvlisrov to-tti-e' provi al ob ikv tke- fyi-o4ote r's' prop-o-sal, NOTICE OF PUBLIC HEARING PAGE 11-2 III- FORM OF SIP OR PROPOSAL TRAFFIC COMMUNICATIONS INFRASTRUCTURE UPGRADE FIBER OPTICS PHASE I-1 CITY OF WATERLOO, IOWA I-Jovt.ora.!yLe,Mayo,- a 4 Ci,fy Cowvtci!, Waterloo-, Iowa 1- TAz wvtoLe rsigvl.eoL, t .g a Corpora4io—w eix,iytiktg wvwl.er f Laws, of ttta, Stafe of , a Parfrue rslti)- G°N 9 of the. f o l,L wi J partvl,e,rs4 kakArtg fa-woi(i,ari ze.d, (1-ke.vvvyANI,$) (bts,e,L ) wvf! ' tIz s1 ay w e,U, as,all / z c ovvrra.c doc.auw,e wf, U. e ol, i,w 1h -Ta424-9-,of Co wf ewf y c t.& Adele vwla (i f avuJ), rL,ow- ow t{Az cilia, of ftA , City Clerk,, City Fla.I.L, Wa fe r(oo, Iowa, propoyey to- olt,s gw a-4 4 lywi(oL i e Tra f f i Fax.r Op u s, Upgrade Ptia-s.e, 1-1 as, w e,U, t9e fiJaQr o -izs, comipte,ft.,, act o-rota 4t,e, wvl t~ fez otorAmm wFs/ for -III-e, L 5..4,44w prize, 13W, Price (ems) 2- I w ftA-i-s, lei d,, -Fhz lei doter wed e rsfao.al,5, fh -1- rigL - i s, reserved to-9 tirz G,t y of Wa42rLoo-, low-a, to re jecf- a.wy or a.LL I dy. If wo-h.c e o f Ike, a.ccx p'(tu'..c e, of- t{tiiy 1944, i y vKa i(e of e vi a i t e ., 1 eLe-g rato-ke ol,, or o1.eLi,ve,re4 ta- Ike- wv,d e rsigh eel w i w Ik rfy (30) days, a fte c tke ttAx re.o f, or a1- avLy ti,w e, I1.t.e rea ftn-r Ise fore- tki s, 1244, i s wi .ol-raww, fltie 1,44wLe rstigvt.Qd a- re,e- to- e 4.e.wts, a.vt.ol, deU,ve r a,w agree wee vv/- presr rUoed farm, wig w teti„ (10) days, after tke ag retw.e IA*iy pre s feol,tv-14.tww4 3. Yke- received Ike.-f o-LLowi,Ag Aoto e vwl-,,ww or AddeKda AoloLevtol.v.wt, Na: pa*, 5. Tke. Ci,ht reserve,,t -e rigltil-ta- reoLL, .e, proj ems-size pruor -to-tke award of a c o-wf ra.cf-o,u e,to- ly,,`.otg a fa-r y FORM OF BID PAGE III-1 G. TIti2 Gbf y tht, ri g[N! to-Se(,e-cal-a I914 11,1 4-ltiay i-ke, Gyetif de yi 3 w a v of p roposak, (Nago.e,o f 13 i alol.er) (per) 131/: Tint e Offu i-a.L Addrey.. (10..th,44 i,1.g zi p-Cooler): I.R.S. No-.- FORM OF BID PAGE III-2 IV- SIP SONP KNOW ALL MEN BY THESE PRESENTS, that we as principal, and as surety we held and firmly bound unto the CITY OF WATERLOO, Iowa. In the penal sum Dollars ($ ), lawful money of the United States, for the payment of which sum will and truly be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. The condition of this obligation is such that whereas the principal has submitted the accompanying bid dated the day of 200_, for NOW, THEREFORE, (a) If said bid shall be rejected, or in the alternate. (b) If said bid shall be accepted and the principal shall execute and deliver a contract in the form specified and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said bid, Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. By virtue of statutory authority, the full amount of this bid bond shall be forfeited to the city in liquidation of damages sustained in the event that the principal fails to execute the contract and provide the bond as provided in the specifications or by law. The surety, for value received, hereby stipulates and agrees that the obligations of said surety and its bond shall be in no way impaired or affected by any extension of the time within which the city may accept such bid or execute such contract; and said surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the principal and the surety, have hereunto set their hands and seals, and such of them as are corporations, have caused their corporate officers this day of , A.D. 200 . (Seal) Principal Witness By (Title) Surety (Seal) By 6/D 60ND PAGE IV-1 CD a) 5W U C a) w cc E C m a) c wQ d c_v3 ° m 0 c U W co Qt w N N ,N LO - w - o E 0 c ( o co a) - � m ° ° y c -o - o c o d - U c N 2.' y -O 'Z (6 0 2 N +J a) -0 m cmE °) a"o 5 c co cf o 0LE m I-w >o o : N Q rasa) a � � � �° w c Uo , a c 0 aU rn o Q _o 'u) N a) a) N U �_ o CO -O _ Q a O r.' co °-L O w a) a) Cr) a) U y �, a) o N C E w N N O) f0 i,Q3 Eo N -0 a O Z a).01 « � C U 0 U N - O N w (I) O _C f) = N O >.„_. 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W m ° ° o ° a ns m mwY v) > °) not o - 0 c 0m � w 0 W 0 ,N > U rn = ' > as '� EOY 3 L_ o 3 y oY N � N . a c a E ma U awe ° as as 0 � w C ° Z a`�i m a°i ° w ° a") > `) (0z v) -Q o a m 2 = c) 3 .0m o 0 c ° wo c 2 - o c m •m a m N � .Qo o co � � a cr`E � N 'O U U L co Oi N N a) W C N "7) 2 U 3 .O O N a)co o O E c w CP o to N va) re M � o zoc � � � �° ,� � 0 .oO � w . c � c NEw >- cco m _tea) . m� m � � cN@ - --a2 >, 0 z 3E u-cc E cew a m 0 Z° 0co oEN NOO COU 1C U 0 °) _-0 2 E ccoOOo H W = Ui � Oo c: o c---- .- °' ? mva) � v co .2 c ° cc wUomo c � caia > 3 $ Q "= m � Z2 � dQ Rmo c M OEo m o .4 o Z a - a� m a re.) 0-ci mE o p N aim ci c o V U E@U' wU o � rn j E oQaEE 'tE2E0 mWF 0a _ co Q c U s H ,� cO co > _ p y � 77- a) a -0w E ° a Wc m o m O . a d oarn-0 - LL 'D cci c0 2 as Cp va uim I- ° 3 ° vl I- 0) y - U 0 .., Vl \ � \ o 4 2 \ - ] @ k ƒc ƒ ) G a , ƒ; a) ca 0 / { k ) = m c E . ƒ \ / / \ 7 k 0 . ` � 0 I 22 2 @ 0 Q 0E � { \ } \ \ f c13 w 6-- co 7I / 2 ± / t k / E \ j 0 / - ® ± 0 2 = _ ° 7 0 \ c \ e ® 2 .@ - ■ 2 2 \ § \ E ) o Lij 0 \ 2 a § ) _ % § ¢ 2 $ \ ff k } & } \ ; � w � ■ R )- CI. O LE a) 2 < t 0 /\ 4 / 2 e F- a Q � > 0 \ w 72 0 LLJ ■ � k \\ / \ / � 0 q « o \t § > - , } E w i > § o m CO � fƒ 7 \ S { � � / 2 I ' > CO Q ® / ] ƒ / $ \ / % uj■ w CO / _ § J 0 0 &F t / m q k � } � k E \ CO 6 \ k ° - p ® ) ° Bg ® j ) \ / § w � ! a 0 21 i Fa .0 � § \ / / - \ \/ \ -Cu, 0 y § ] ® �a £ \ 0) re CL � u j / £% / qg oCCI 2 > 0 i o \ k � ` /\ k m 0 o 2 \ § _ § //\ � / b B ® � � � ICE C ) -I CO i / c ] § 2 { no m ee [{ m2 E 3 U « � ¥ F \ g2 7 ) w \\ } } ] \ [ j \ a � { O ._ = m Uj § E \ / ± ° ° ILI / 7 � $ � ' 2 / \ 0 22 J ) \\ g ] : 3 § \ 2 § . .0 -08- o z2 _ % CO § = § § / a o \ 7 \ \ » z m � , oI \ a a 72 0 la3 ° 0N- 2 > a \ / f i \ \ 52C { , $iR d ) t z22 mow } — c \ � I % 2 8 K 8 8 % { a c y § / } z , \ k \ / \ ) /\ \ \ § z k 0 on o o - \ � _ � 2 0 c \c / 5 3 2 � .� = 2 7 2c ) E3 k / k @ ¥ § � � \ ± z _ - C p $ O 0 cl En 0w / / / 7 i_ w U) L 2 > ® —J _ } O \ — a \ / / u. E2 Q @ Le m ®\ 6 \ � 2 ƒ 2 .[ m w � § E / 2 o •- _ / / _27 0 eL � % E £ f Q. a .cn 0 O a) 0 \ tfk £ N 7 2 » \ \ / 0 G k /f Cl) 0 2 ^ \ .$ b E 7 63- / R ƒ \ / ' C ( C C C / R 2 § _ = mO2 / C. CO 2 0 w = / _ 0 / / 4 f \ \ \ \ \ Z Z / ° ( £ = o Z e = o o e a) o C o § k \ I 6 f 0 0 2 0 CO 0 \ ƒ q O $ Q £ m 7 k E 0 CL S C. '5 / _ _ .g E s . 2 $ 0 w c 2 q 0 f £ =t 0 .g t > co I-- .0 \ • - w © z 00 i2 o \ u = 2 \ 0 \ / E � ' / � / f \CO k \ / \ \ E 0 . CO a 6 6 a a / � c a) 0- \ \ o C u e 0 r ® Z 2 z Z Z ° E § � � ° C z 0 \ 0E / / E o f _c \ E E E E E ° _ £ E f E k E / < � O@ � 2 » < I 2 a) ƒ f / f QO0co0 / \ VI- SPECIFICATIONS TRAFFIC COMMUNICATIONS INFRASTRUCTURE UPGRADE FIBER OPTICS PHASE I-1 A. SCOPE Tln i�Y L ,a tu.v-fruk,e4j, d es i g w p ro7 e c : Tlti L9Le v i�1 re g u i Yed to s -byw,.vt- a oLe,fa,iAzol, prop-oyaa, c l e a. L j bow- tatawy to- perform' tbve works M.& for i,wc,UA-cLe, (,i y- am ol, -hJY'-e, of e cytiu p w�ewt, ylc,vfc4-ems or d rawi v�g, e%f a i ova y, covun.e e i ow typ44' of teyfy, vari cli-owy f rai .cp e e y, e (w ft i y wltie ree re f eree,ce is' ma oLe, -to- 1.k..e, coley, tbez sa f-e,fy orders', -(A-e, ge we-ra.L order, tb-e ytavtd cu'dy, Laws', ao.d,ord i a .e, sltiaLL 144-ea,K,-fitie, ve rsi o-w of-tint, ref ere At-e, fb,a,f is' i w o f f e c4- a-'f- tle/ da,fe, of a-okterti yi g of the t. S ALL ecpiA-i po-vn e wF s{,t.a(d, lye f r,,rwi sl^-e d, avwL i A It (led wi,t14, a,LL lii- vize essary co-mpovve vet- a4A.d, party re g r,,.i re.ol, for a fw(Ly o pera,fi o eta L a v,d ftun c,fLov,.aL sys,(-e we 13. DESCRIPTION Tke, profeof fUe,r oiatit4, lyelweew Tv-affix, Ce-ester, sigvu,d ca-19444-0s a,f E G+{- a.rn.d, MuVo-erry, Lafa-yette,, S y ca.vvto-re,, avid W Gf - 04- Govwwue rc i,a l,, a.v,.d, W S+ at Go wvwte rci a L can ol, fo- Co -fro{ Co-vvvme rc i ad, Sfree,I- Pa.rk,i,iAg garage's: Tke, s.yyte w4, sltia l L lye al e si gv�eol arid, i,wyfaU,e,d to- a.cco vwwr.00la,te, lye,tw ee , tI. vtooLes wtie K,ti o n e cl< Tra f f c si g'A.ad, ca171 e,t e iAA-i p-mew( i s wet ptiwt off{,i� j s-a e r,f Tln e pro-]ec,t-SbtaLL !ye cow c-Le,te oi-,of lye f ore JiAtAj 30, 201-2. Tltii s i s a turm,k,ey ti'oje C,ovvtra.c,to-r sltia LL i wspec,l tote Loca,ti,on,atitek ( ale I1 i s,/ltier b-i,d, ow lye's'!- pos,s-Uo l e, d.es.Lgvy/xr u,(izrvv for tii-e, coo,wec,ti,o-w Tke so{+vtiori s{,ad L aze-o-wvp,cutuy tltie laid. Ov`,Ly a.e.ce,p,fa e ca- q .v,, wi LL lye c ov,yi.d e reoL. AU, e v,i,p-wte wt-a-v<.oL wta,feria, s A—c, , as, 19-wl- vw t- L;m ed,to-f"slyer ltia.vA. 4-oLe,s,, aGyove s4-re e,t' eft, i v at,oLe aL i w tl� lyi of Project(- oLeL-ery f - key typ-e Covvfra.c,tor is' r L ta- d.e,te,rvwi vte, li e- b-es#- Lo-cati.o-v<, for tke rww avid, provide f Llyer o p(i ty rums, b-v/we-e w Tra-ffLc, O pera,ti,o .' Ce wfer, cao4yie, e,ty ar td t1,1,,p, SPECIFICATIONS PAGE VI-1 par i..Kg garage. GovL71-rac.,tor WLZZAJ t e44.14# traffic, i,m 4-e-- t.4- co-A-LA-1 ty. Gov„trac,for may p-u.LL owl t�z e x i yli rng i,w-e-rco-wm.,01- calott, a vwL re-to-Lau, i�! wvflti FAX op¢i c y ca Le Co ,h.o-w at- 6t+^' Sfre e l- 6riz ge, s�i f feoL a! f j oi,wty av,.d i6 affix.*fsxt: Go-wrrac'l-o-r i^".ay d ec i o(e -to- ws e a.w al fe rm.a,ti,ve, yu c.(n, as, Itiav,g i,v..g cow,oLu i t u.v,.de r t{tie hri.dg ei - t{tie egoi yti v,.g cow,al,,of iti v�ot Stml)to--(,e, for fi.lye r op&y a-I- f{,14-4- Lora f i ow, Cowrra.aar i y e4c}-)'e-afed,to stu-oly Locafi,o-w av,cl o f fer a ov Tb,e ye are,t1,,.e „fact for more, iA,vforvwa4-i vw, MaltVLayak, wt,att.v-La-ak,@waferLoo-- Traffic, SigvLa.Ly, 319-2 91-4440 org r , Sfre e>( (TrafJ, Op.era,t-i.ov,y Parking Garage, Wl,ri,v,g, elaax-fw,.ev4fj Tra f f Op e rafw w Ge ester J i vw Q u i w(- q,{A,i,vt,t@ vva,ferLao--La,org City Ha-L1 l'A ,v„i- 319-291-459 8 (Ma.v,age w,.evvt- I v,forw,a4io-,,, Gcr `e-rAiO1'146 City Ne,hvork, S yst-e,my D e}.o-rhNizi4) c°v^1au,fe r b,.ardvvare. Doug Av,derror„ doug.av,oLersov,,@vvterLoo-- Park,i,v_g cowfra cow�lauttr 319-291-4323 (Cvty CLe.rles,O f f it-e,) Dave GarSow dcaryj J Larsomro-wyf:co-vw PwlyLi,c, Works, 6ui,Loi,v,.g arso-w r r ti oK 319-334-7061 L (Co- Yacl-or) Gtiri s Coop-er ocoop e r@de,sgx, o vn Tra f fiz, S Kat, Go-wtrolie,rs, 563-32 ww 8-4491 (6ro Traffyv. SLgv,aL Ne' Ork Sreria(i5�/ V ev,.d or) S uyaw tra-ffi- 371-13-ff@ waferLo o-i a org aty T ra f fix., O pe-ra4i.ov,4. 319-291-4440 (Traffix, 0 D�Secretary Deli A. DEFINITIONS A.1. Specifications mean this document titled "Specifications". SPECIFICATIONS PAGE VI-2 A.2. City means City of Waterloo, Iowa. A.3.WTOD means City of Waterloo Traffic Operations Department. A.4. Response time means the elapsed time from when the supplier is given a notice to make certain actions to the time the supplier actually starts the action. A.S. Contractor means the contractor and/or his/her representatives and sub-contractor. 3. RELATED SPECIFICATIONS AND STANDARDS B.1. The material and equipment supplied shall comply with the standards listed in paragraphs C2 to C9. B.2. Specifications of the Underwriters Laboratories, Inc. B.3. National Electrical Code. B.4. National Electrical Safety Code. B.S. NEMA - National Electrical Manufacturers Association. B.6.ANSI - American National Standards Institute. B.7. IMSA - International Municipal Signal Association. B.B. Local Ordinances. B.9.All pertinent state and federal laws and regulations covering material, design, construction, and operation. C. DESIGN, SPECIFICATIONS, PLANS, INSPECTION, AND TESTING C.1.Contractor is responsible for Design, Specifications, Plans, Inspection, and Testing including Connectivity testing. C.2.Contractor shall supply the City with copies of inspection reports and test results if requested. C.3.Test shall be according to manufacturers and appropriate organizations issuing standards. D. EQUIPMENT AND MATERIAL D.1.Contractor shall supply all material and equipment needed to complete the project as part of the project including but not limited to item 2 through 6 below. D.2. Fiber Optics Cable D.3.Conduits Where Necessary D.4. Fiber Optics Hand Holes And Above Ground Boxes Where Necessary D.S.Above Ground Fiber Boxes And Required Inside-Box Parts D.6.Terminals And At Least Two Terminations At Each Node E. USING EXISTING TRAFFIC SIGNAL INSTALLATIONS Tl�e cowf�a c>fo ccwt, u-ye time ewi vfi wg stilt wa-l- Yy ,1 , ca i v�eel v, e Y'e wal i v�9 approval.f roves T raf f i,c. O fie t'a fi,o-wy D (M a ft V(.a ya ial-3Z9-291-4440.) F. TERMINAL LOCATIONS Fi Gye V al i vh-i�yu ti o w p aM e Ly/la o we y a d i Avt-6-f alce/cowwev�e - p-Lu-,ely/!ao-x,eti a e t,c,k, yl/LaU, b-e ay c-Loi,e ay to-1 ke of eAri,ce y SPECIPIGATIONS PAGE VI-3 the faxr optics, wi,l.l,serve Al-tip i,wfeYs ee i aw tPt 4, i s tke.,traffic covv,tro b co-49 A.e G. FIBER OPTICS CABLE TIL-€ e area wtiAn..i4444A44A, regw,r ty Coitrae'fv-r sltial.L stmgge-vl-a�d. f cLl.ovr co-v t.p,Le d o-c Covv,l-ra.c to-r may Later s t gg ey-lyefter a.4n.d, vvn.ethooLy aLovv g with proof avt.oL reas.o-K, w ry the coryfro- l-o-r'v mow-s4Agge i o w i�v f fear. Al-each ktooLe, $, tr.Pv,as,s-i g h.a l,s,, a4-Le-as -two-vtra+i.o4,sha-1 , l� to rvvu H ale of T[k-ez-traffic.f f-i,42'e,r oph,c,3.• ko,,-se-a, i t,a vwi,vt. 4-i,vu h covtd,u vl-avtd s In aU (n ve t{n e f -U o- .g mutii,wA.0 vw pro p-e4, A 144,kt i vw,,ww of 74 p(ravtoLe ol,s.i,vtg Le maybe, Louse tub e ca.lyL,e Meel-perfiwewt-ANSI, EIA, a.vt4,TIA s7 for - ,e , age. a+v.d, Lor ali okt, typre reg i ti,re 4 t1,v i v project: T y p.i eal, Core 17 i a-imt,te r 8.3 wvw ± 1.0 wvw CLa.oLd aver 125.0 uvvn,± 1.0 wwv, Core Co ,e h,fri city ± 1% AittAnA,Latiopt, Uvwforvvti,t y No-poi,wf ati scowtiAn.iAi f y grea-#er fha.w 0.1 - al-ei;tln-er 1310 vww or 1550 vtvw Max,Alt aliow 0.40 oLB/vwi Lei The coativtg vin,aU, lye a cLu al Layer UV cwre.ol,acr y Late, a lal i eoL Gyy tln e f i lyer vv ta, ,t,f 5u4LE -rer. Tln.e-aoa,l i,ktg scln ad,L b e cl^.cm-i-co. Ly s/Lr foi dawvag&to--fhe f er. The cewhra(. of fhe, co.b-Le,sAA.a-U, l2-e,a g La w rei,vv force oL p a.-cfi e rod,oLvs i g vvzoL fo prev-e l-the Iyu-ck_ of fke ca.lo-Lc. Tln e ea b l , care/ i wfe rstice v sdn a U fed wn,te,r lyLocl<i vvg tam-to-pre -wafer i,vv fi l trafi,o fi:,(Lers, kvta y lye ikn.c,L,,toLed, core wke re vv,ee d e d,-to- LeA,Lo(, pry vwwte,tr y to-fhe ea�Le, cross-sec�(i o w. B wf f er I-4-e t,s,l, o-U lye of d u.al, (.ay er evwvfY vw wi�(ln tkte, i-' - -er Load e,r made,e,o cAaj rI,o a vwl fhe owfer Layer v>n.aoLe o f p-oLy eyte,r. Each, ly<,v f f e r false s aU lye wa,te,r-lyLor k e d wi a, wA,fer y arkt,or tapes I3 t&f f er to-Ise v s i t. lye vtra.vtde oL a -owutid fln e ezvv��-a L vwe44449-P4r g reve-ry,-,as-c,LLa,fLort., or ",SZJ', 5,1-ra4,totvtg pray SPEGFI CATIONS PAGE VI-4 Tl�e b-u f f er to-b-es s{n a l L vv,.e e>t-TI A/EI A-59 8 A, "CoLor e o dim.g of fviyer oYy! c4-19-Le4;'. Tke,f i,lyeAr yl.�.a J, i K c l c ode t o a-y2,twb-eY lArbtkv 12 fi Ike rs' i,� eztat,fuleye, Tltie cab to vu i Le stre,%gt{-i,sl,aLL b-e, p-ro vided, <yy a 144,1-fY-wsi,Le Pfre-vLgtrA,a-ra Ak d. yarw a-L14/o-r f i b-v r 9 La w ALL oli,ei e av-Lc,c ,10-Le y, wi t{ o u,( arww-ri,vLg, sltiaU. b-e/s a# e oL w Mi meoLiAA-vw de.wsi ty po{,ye tk,jLe ,Le4 v i-i,K,i,vwu.vw wowsik%41.4,Ja cce't' -Ic yeti'sltia-LL b-e,0.055 i v<c ln.e y. Ja.c.k.e g $44-a,Ll, pj e apia-Li,ed,oti.ret,1-1.9 aver ttn-v I-e-v yi l-ee s tre v<gtw 144..e-v49 rs,cu 4 J co-vvoo,ti444. Mt/ja.e k e,t-o-r skat,Hn,ykatl, lye, v&ark eoL w i h tke, vtao e, a.vLd,tkt, words, "OpIlu aL Ca-b &', tine year of 14A491^ U'-re, av`.d's gA e 44i.a-1,feet-v to-rk,Y Tltie, mark,i,vtgs s4 aU, lye, reY wry two-feet: T14-e,a A-Dtat Le A.g-194, of tltie cab-te,sltiaLL lye wig i vt ft�-e ra.vLge,tatAhy o e tore rce wl-of l� Le v�gti�. w o.rkzd Tke, wtark g sly a U lye i w a e ovvh-ayf i vuJ ao Lor to-tire, ca.bd.e,ja.c k e,t AototitAd, t[tie jack e4-wnark,i vA.g sA-a-U, lea-v e a d4Ara42-Le, wreaker proof La- L whi,e4, s(n oW tip a-c-tu a.l of ea.c t1,fLb.er ewp-ressed, i,w aA3/vv.i,f e. Tke, caly(,e,sln.a.U. lye,fa.lyri car 4 ta- wri41 aural,a wta1/4i4vt.i ze, p-o-tkikx.g 1-e4%,Si o - o f 600 I by du-rutig (Sl w-rt-tervw) a.,.oL 1-3 5 Ilys (Lo-frtg Tl�e s4.i,pi g, s/to-rikvg a-04, o-p-erag tei Alae.raLwre, rave, of t c 49-Le.sha.LL b-e, -40° F tar+158°F. 114-e, 14^4~fa-a1A-re,Y sln.aU,test-a i-tk.e, 10O% Le v eL a-LL eab-Le/ for tl z f rU.owim.g testy a. Each.fl iye r h ro-o f-te sf e oL art.avvtikli4444A444, Load. of. 350 M pa. I Ea.c{r fi,lye r to steol.for avi.ol,-Olt/ re a.d iAA.g S.yi,a.U, b-e,part-of ca.b-Le. Ltz bel i,v�g. M.&ca,lyLe,s{tia-L(, me e,t-fltie,a. r'oYh'i.a,te's1/41-04olaraL FL19,e r Op Tey!- Prorzd4.A-re for tltiefr re ,wty a-. FLu.i,oL Pewet-ra ti,ovt, b C�nv p o wvi of D rip- e Campreve Loath lg Re4,4,fa.4At,e, of CAyc.U,c, FLex,i,vtg SPECIFICATIONS PAGE VI-5 e: Gyc k& l vwpaa.c,!- f. Tewsile Loa.olikg a-vtd, 13e.i,Loli,A.g Theca-b.Le. shall- 194.a va-halo e for -t e s4 i fr g. Th.& cab e e wol y 14w-s4- 12-e,seaLeol,fa-pre-veAh,t-wAo-i ytu-re, ihwpregvt,a,tiowt Filyer Optiti J wwpery/Patclh- Gerdy. ALL f Uo&ry e wf e ri,t g fih-e,tre f f i c, cowlro ll er cart skal.L to rmi,v,a/te d, i H.tip e f i,lye-r o-ryfit, to rwtii,vt.a i ovw u A.i f-tArbf ,i.w tke traf f i c,co-wfroi,Le.r Len.g-fi,o f p-a,tr th, cord. wit).- vary a.cc oroLiA g fo- -ri bi 4ti ow u vt i,t fa-tra f fz yi gv�a L covt,f ro-LLer, f�Gyer o p,f vwo ol.P.vw, o r vide o- vwo-otevw Lot al o w wig!N i w co #ro-Llzr c-a ,f a.vwL ska 1, torov-i,ol e,for 2 fee-of to-fak sLac k4 AI,If K her of p-afc h, coroly skaLL !� L p 1,to-pro-vi.d e,a J"'""L -a r syyfevw Ca/ratter cabivtre't- sin.aLL co- -o f f a.c for y-o-4444,v0o-Leot- pate-1, co-rd-y, earth- fwo-f b ery. Ea.c,IA su c. -fax*. ska)L ltiave, a co-vt*Lec,tvr c e ravwi,&f erru.Lt ovi, a a.c,ii- evt.oL. Eaz h, cord,- slh. -U kan'e a a1.i,e,Lec,fri c,sfre/kgtk, wt.e414-e r auto-a du.v-a oke, .o-wfe-r ja.c k,ef- de,sig we al,to- vn49,%44Lakt& 1-L4AvLoU,i,v4 Fax.r Op,ti c,Tervv ,opt Uwvf: Tke, t vt i t sltia ti, lye a rack, d rawe r Ij p ewcLosu re tltia,f- - 'ol,wyt-a.vti , retot-Ut vt,t Tt,e LA- 5-14.a(, Qasy f root,!-a.cc e-sy wvHk- rer ova Z rear tray for e ayy rear access cu,% 1,skaLL kav€a wMa.x i,vvt a vvt o;i444.zw ot,,,of 3.5 i,vt.cti ey H w 18.5 i,vu.1A.e.s, W X, 11.25 i,vu l t 2y D. T e,size-o f the ao for fth-e o` e r of fi,lye ry, prop e-r wiA,Lol i tg area, arLek ylviLi c e y. Tlh-e, u wi t-s{h aLL pro-viol&for co b-Le evuf r y from,f ke-si d e lye c a1maioke, of a.c.co-w444.0-04 ehg u-p-to-48 C cnuh.eefory. Ovt,Ly co.0.4 prs,of et-rat/wit/ferruke acid, p-,ysLca,l, co�„fac f- e4,t.d, s{tiaLL !ye wseol-to- rvwi vta,fe fWery to- z A-i p vwevt t: ST w et fors,s{'ta-U lye, used-far vwu.Lti,-vwode-f layer. SG co-rwtet,tory skat,L !ye LA-se-of-far si k g Le, vwo-d e fl,b e r. Mawi,vwwwA, p r sdh.a-LL !ye 0.75 0(43. — Sp-Li Fu si.o-w yp(,i c- s a-U, lye, wyeo(,for a- L s.pLi c ey. M.&ft,tye r ca& sly a l l tye ay d e yi g v,.attol,o-v„the p,L 14 S p-L cey s ka-LL lye,a-LLowed,o-v.L y i,w t("-e splice, e n-cLoi4,,,re$ a.i4- coot f raLLe r SPECIFICATIONS PAGE VI-6 Loca gal,o , il.e pLaAy Spa 1( b-e,0.3 0(13. Faw 0 ut K L Fain.o-u'f-k vt's-ltia-Lt, pro-v i,-e oL for y to-a-ra-(i.o-w a-ri A p'ro-ttc-1-L.c"of 1:04(.41,vri ztv a,L f-a2-€1, wi ILIA lywf f er to i,v�g an.oL,j aa{c e,h w o-fe,ri,a.ly stA-vta.lod.e for fe r14tii,v1.a�ti owv.,of-t-ln-v f i,lyer avid f dye r obi c� Gar ay S p Li ee Evu. 05.4A.re,: Ein old,of Gofer f i.{ye r Le, ru-vvs,avid./or -traffic, S�g�aL c owfro4 L r u cjn, C.i rca�vf poi,v�ty wi l L12,e.slat-Utz(' i,w a.w ou yi of e p-Lave'- e e v-c.(.vi-+Mre, Loc a-(-e ol, i w k,a*Log of ed,as,shown,of 'io(,aKy. E .Lo ''ire, a.cce o -a, v<tii vx.i,v1wvw of yi w ca4oLe ,a v�d provi oCe evw-u-glti trays,to-s p-Li ce,a.LL Byers' ALL fao.e r calo-Ley s l�a LI ev�fe r t�e ev4.cLo yu.re,apt-o1A.e eve of. Evtc(vyu,re,s-i-a-LL avt.ol, evufe ra,h.Le, 'tyi v'J gel -cove restieol ca4o-Le, a-viol, a, re, e - e raiot g 2 k e l- H. GENERAL H.1. The contractor shall restore all areas disturbed by the project such as sidewalk, grass, etc. H.2. Install one 12 pair#19 twisted shielded copper traffic signal interconnect cable between Traffic Operations Center and to south side of 6th street bridge. H.3. Contractor shall include in the design appropriate testing to provide proof that the system connectivity has been tested and passed. H.4. Parking Management Computer from inside the parking facilities and Memorial Hall computer shall be connected to City network. Signal interconnect shall be connected to Traffic Operations Center. H.S. Existing signal controllers are: E 6 & M u L e-rry EagL,e/ Si,evwevxy M-03 E 6-H- & La-fa-id e4te, Earle / M-03 E 64- & Syca-wwore Eagle/ Si€wt,t,t , M-4O W 6 & Co-wwv<erc i,al, EatLe / Si e wl e vLy M-30 W s+" & CQwwv.erci.al, Ea g Le,/ M-Zo I. WARRANTY ALL comp o-v,�,vvfs s j,a l L ka-v e,a 12 1444-0.44,t, w arra4f y or 1444N..44-aviu.re,r1 sil-a,vwLa,rob warm-wild ¢Lwi,e, Lo-vtger from,fl.,,e°Lail. of fi,'n.a-1, `u ce'l Ce of 1-k-e pro jet*: CowtYc-aor re vwe l-y aL( pitob-Le-vny re.La,ti,vtg cuAetlor a.ri s-iAn.g from, poor wo-rk,w `34^„i p-avwl,fa-i,Leal, or poor SPECIFICATIONS PAGE VI-7 covvhra.c'ttrry coil l -a- SPECIFICATIONS PAGE VI-8 VII- FORM OF CONTRACT TRAFFIC COMMUNICATIONS INFRASTRUCTURE UPGRADE I-1 FORM OF CONTRACT CITY OF WATERLOO, IOWA Tb�is cowt-ra.at- wuaoLt, a.vw, e vie reol. i vFo f i� ota9 of , 2012, lyy cu,Lek 19 e'tweew t z, City of Wa,1#erLoa-, Iowa, a M u.vx i,c i aal, Car pora,Iio w, (1,Le-reim-a fte e- referred,-I-o-ay City), cunol, of (1,1-ereu,La f to r ref erred,-to-as,Co ra.cArrr), WITNESSETH: PAR. 1 Cowh-a.afor agree, to- f ut-U y a.A.d, co-wia ,teLy d€yi g v,, TRAFFIC COMMUNICATIONS INFRASTRUCTURE UPGRADE I-1, avi 1- f u-r0-41,, aU' va c-eSsa-ry tav{y, e��(4)-meirut-, vwa,f a�-i a avt.d, (.a-✓so-r ktece,s,34.-ry fo-do-all tire, world to-oLe(,i,Ver a f t,t-Uay system,as, p-er cowtra.c-s,k-etc- e y avt d a- a, perform-brig ev-eryt{tii, Ag fr,..e.t,e3yary i w a wvr ce, wi.avwi,er a,Lo, for tipLe pr es, sa- fari-h. i,w Co-wtraz lvr's, prop-oyaL, wk i c l,1, was, acttio,Isol, {y y 11i City, wig i s In i s w,t,olt,rptova,avid,agreed,to-Ise a part-of alai,c o vv rac PAR. 2 If i s, u-h.derpto-o-o,ay.a,agreed,t14.a,1- ado-,teol, 1yy ay Cflu vtc i l oroLerim..g a.pp-rovikv g l e cov„traot-, fln-e, Notice, to- 13 e-rs, as, Forw- of Propa5a b, 13o Lott', Cow , Prorzed.i,in.gs, re la i,v<,g to- ti -i y imzotter, tltie S y{,,,a,(,(, aU, lye, covts,i oLe red, as, fo-v'w'.i,hg a- part- of savwe ay though,f!n-e y were each,set-dint-i v< said,cowtraat: PAR. 3 Mt, Co-wtrac 'v-r ag re-es, fo- f ww-Pl i ch at- its, oww eaSst- a- , k-ecess-a-ry ma,te ri.al y a.vA4, L 2or for saiik work, ai,14, fo- co'vt ylru-af- imkprovre,Ae v14y ivv a fltiorougl^ $4,4-19.3.11/41.44L01, a vto, work waved i,lc e, w vu1.er, avid, ivi, accoroLa.vtce, req u.i,revwe fruty of tftiiy cowtra.a-, avL4, of tke, yl , a-v�d, Covw(ra.atar's, Ow pro-pa-sal, wtaoLe a part- !Wised f Icy refere vl.ce, ay..o, -to- /P L& sa,ti yfac ti ow a v�d FORM OF CONTRACT PAGE VII-1 royal, of tke, Cvfy arLet, i,h,Tra f fi , Op-e ra,fi-o'ws, elacurtme,wr-cu,Le. IT epar(-w<zwl; PAR. 4 Tltie Cowl-raz,for agrees for perforvw said, work/ a-vtd. i,vtyfad,(, ya-i.d tke,to rvwy serf-o-wf i w h .ob 0.444, pro-p-osa(,to-iht, Cvfy w{tii c.k, ',t.ay l tt , a.cc ep teol. cLr ol, wltii cln, i y I,y re fe revt,ce made.e.a.past-of tln-iy cov<trot PAR. 5 TIA-e, Coo-tra.c;fm- agrees to- coww44.e"`t,e said, work, wif(t i w tom, (1D) w rk,i,v J of t js, after ree e i,p't-of "Notice, for Proceed:' ;,f. ow or I)e fore, $i x fy work.i,vtg ()Lays, from, tth-e, day(-e, of Nofi.ce, to- Proceed, c 41 ,a wy e4ote4A4tho,of twwe,ti2a4 i 'gratit,fe ol, Iyy tltie Cvl-y. PAR. 6 Ski yid,tje Cowfrac,lvr fail.to- comp-(,e/I-e sa-L imAip -oti ty i w slfri.e4- aecordavt.ce wi,ft t. tke,e, tervws, a.vtd, covt.ol ovt5. of- ttn iy eowfra.c(-, or ike, pia,vty av',af tlnzrefor prowtp+Ly loyfly olcc,fe k rei w tke, Gi,fy may Y sµe,k. a.ote i, a . spy ay Li- fri,LCu9 !ye re g wi reo(, to- pay (2 reayo-w of tke, fai,Lwre, of said. cowfra itor dedwe f- cuvy avt d al( yutt,k, su-my frovw a.wy cum.o/,w„f- lire w dwe t!^e Cowfrac,for. PAR. 7 M.P. Co utra-Ofor agrees to- cow-p-Ly wiM ' avid obt y a.U, oroLim.amze y of tbt e, Cia y of W a,f e,rLoo-, I oww reLa,f ivtg to-tke,a lovfru oti.ow of 54tree41.aw.d, aL e-yy, kzep iM9 op-e vt,paysage, wv y for walfe-r, traf fi,c, av<.d, p -oltai o-g o es ta.va,fi,owy i w awy yl-reel- or o.LLey, avtoL pro-peX a^ol, harri.ea L jk avwl.sigvtaL3 duri,wg adl, PLO-wrs• Of dark u€,W, to- see, tl t a,f tt^z lea e,Icfi(d i vtig i s pra p ,rLy dor^-e,, avwL agrees to- kzep- the Ci-ty wbw-Le, a.vt.ol, of e fevt.ol, awy a.vt.d. a L( swi,fs tltia,l- wta.y Io,e/ (i-ougl t,(- aga.iwyl- tke, City 4 reaso-w of a.wy i.AAjwrEzs, lha,t- vwcuy I -ez y A-vto vt e oL b-y outs pe,rs.o-w or property aLLe-g eott y c aws,e d, {�y tt t e Cowtrou,fa-r, or kris Jewfs,, w ki,Le, work. iy o(avt e, purrs 4-to-tltiis, ag reewtzv. FORM OF CONTRACT PAGE VII-2 PAR. 8 Tke Cowra.ofor agrezy -that- i h ! e vewf- a law- S-utif- L ' broiAgk'- agautis,l-fie City for damages, a.U,eyedLy s i 9%.eol, (yy reaso-K, of a-a; 0-fr yi efo, or ` zgl i ge Lc.e, of �t^-e, Co vvtra.c,tor or Us, agewlY, or o-w accowvvi- of cu^J i4.41 4ri,es, aLtege i43 s^ tai.H.eol, by re.cuovt, of- o�yhru atio w ko{e, ate o-res v, or barrier p t aced, or aLug by tke olzf en,aLaw1 or bts,ag etivti,, i tke,oLo-i kt g of-ti^.e work, kere,ivk,cowtra c2f c , for, tka-t- i,t- w-i,U oLe fe+no(, s.ai of y4.ti41- a.vtd, save, tke Cv1y karvv�less, tkerei w, av d i w case j u-dg mel- is, rev%dered, aga.ivx s,F 13-e, Ci*g, ttn-e Co vira.c,tor agrees to-pay tke samt. pramioiLLy. Tke Cov„fraotor agrees, to- carry pwb1.4:& i,vx,s4tiravLc,e, ivv a so{,vew1- co-w4410-aped i,w a yU� a pt to- prate-of tk.e, City a,%d, tkose who- wye 1.144,vtre.e s, of tke Gi44y. PAR. q Tke Co-v„trac rir s kath vw cause,of a c ti o.a,,aga.i vtyl-tke o w ac crIA.4 "of ale.La ys, a,v%,d, pry of work,, bwt- i f said, work, is dLe y b-y tkei City, tke Cowtrac,tor skaLL ka4€ Sµc k e ra tivwe,for czrim-p.1.24-i.a-vt, of-I-Lie,jo-b- ay way Loy1- by reasow of 1-Pa, ole la.y caused, by tke PAR. 10 Tke, Co-wtrac,tmr agrees, to- pay aLL ju�f cla.iAmy of Lahoy vvta,(-eri.aL., vvi.e4A,, or 54)-Jo,covvtra-c,tors, wka- s a.LL perforvw Labor or fu-rfrx ,S vvla,leria.ls, ewterite i,wto- tkis, i,m-p4,- vew.ewf: It is' areed, tka,t fire City h e eal v1.of pay tlfa-, Cowtra.c,tvr u ,(i.( a L( s.E,-ck, cCa-i4446., are, paid, by 1-k-e, Cowtra.Gtor. It is agreed, tkaf-tke Gi,ty skaLt, vw - be Li a.bLe,for said, Labor, ta,te,v-a ., or vvt.ev., u.vn Ser tbw5 cawtrac* PAR. 11 Tke Co vira-otor agrees, to- f u rvt-i,s4 L tke Cy, with tkis, cor4rac4, a bowLd, ow a form, to- be, provided, by tke Cvty ivt tke a wt provi,dzd, by Law-, w 4-ic1A• skaLL far ti^.e, be,%.efi,1- of -(I. e City, a�a, av,.y a-Ad,all, pers * , i,v jtAred, by -1 fLe., bre c.,h,of a.,,Ly of-H4.e terww,s, of tk+,s, cowtrac f. Said, bov.d, ska-LL be, fi..Led wiMA, Ike Cbt y CLerk, avid, skaU, be, 5,0-bjeef- fa- tke approval of tke, Ci,19 CotiuL.ai,L avid l s, by re f erevLce made,a-part-of tiff s,cowfrac�t FORM OF CONTRACT PAGE VII-3 PAR. 12 TYA-e, Covvlra.clar agrees, .c1,ow-Cd, ah lo-w work/ u.vute r cowtra.c,1-or cease,1-ke, prosec,tiau,ftizre o f for a p rio of& r1-y (30) CO - re, days, w rea-so-fryllott, cause, a-vtd, s oud.d, i,f fail -to- p-vac-cub wi,114, said, work, wvfltiivt, few (10) dayys, after a vwti c , ta- c or carry ut-o-w k ay b-eeu, wta.i.led,to- i,1-al-titer, a4dre4 'gwe ltie rei w b.y tke, Ci,fy, or after Sic lam, kw-1i ce, lye eK,ye ry ed o w i�l l tie w 114-e City may pro e-d. to- said, work,, u3.i,*xg cu,yd eriztt,, tools, or 1,144.41.,i,wcry fa-v(4,v), a-Long said, Li,4,1,e,of work,, doing 1-1,1-e, work/ thtker by cowlracil- or ay i,- may elect-, cud, 11A.e, Co vino-ator ante(, llam e, 54u-re71-izs, o-w i lY bowtoL ska-LL 19-e, Li a.lyl.e, for -1 -e Obty fort s, atiwl e-wlae so-p-a.i d,au* Said,coyly s{tia-!L lye reeai,nted, /94..e..C,i/t y f ro.vv, a-wy d.0 e,, or to- become, d fPLe Cou,fraalor, avt aL wtay lye, reco-v-e re4, b y tlt, City ivt a w a c li o w ��o w Co-.0 ra l'or's- PAR. 1-3 1 w co-vtyi.d erali,o.w of lttie, fv U cowmto(,i.a.tce, ovt l�e� pa�.t of Ike. Co utraalor wi,flA, a l L tke, p ro-vL3 o y, s�I�u is, a.vt.al covtol i,li ov,y Itie re.o f, or c-ovvt-o-iA,zoI, i vv f -e, various, tr y made, a p-arl- o 11 ti s,cowlra.c-1 b-y referevt.ce,, cute(, u pon,eo-vvtiote,fi,o1,1,avtel acctip,ta4,tt,e,o f said work,, fke, Ci,fy agrees,to- pay to-ft� Cowh-acbr, ft�e awtcwvt,l-o f WOvt.e y Cou,lra-c,lor for work, r formed,au of,acre fryM oL, al tl�e '—i,l- fo'u es, se,(- owf- ivt, Ike, Co-wfrac,for's, proposal, ktas, lyee.u, acce40- e.d, b y fez Gi,fy. PAR. 14 Tl,te, la-fa-(/ awtou.u,l- of tk e- co u tyac,f lyasred, ovt twe, Cou,lra.alor hid, price avt.OL for wbt-i,cl't, W-00% bow d, to-aYsure,fcu t fi l pe r forv>w.a vtc,e, of tl'.e,cou,fra of is, req u i re of is,$ PAR. 15 After Ike, covtiryLe fuo-vt, of smite(, work,, tire, Cowlrac,toy agrees,to- reutiove curd cLeaw prodwced, lyy Ike, project-a owt,p,t{yLi c str t avid lyui Lol ivtgy ph-wfs,, cui.4, to- save tlke, Gvfy ln.a-rmit,sy frovw ants, damage, a-LLegedLy re yuLfiug frovw a fo-i-L ,re to-citau, up,a vtd revu.ove, fke,o e-bri y or p 11,Le,s4-ree,t-lyaak, iw a pro-pi r eovtol i,lio1u,for travel FORM OF CONTRACT PAGE VII-4 PAR. 16 Tln-i s, covt,fra-ol- iy vwf lyu,f ivi, fin e, e v e w(- of- a, cow.f(,i a- h-e4tvv,ezw t!n i s,covrfrac f aund,ttn e vario-uy iws,frwNvl evl,f y bA.corfaora,feol, 12 y re f-e-rekI.ce,, -H'-i s-cowfrac4-s aU,govf-rw. PAR. 17 SlnoAkol,tkes4ys,fern,fail. wi,Hni,w-f-kb warrawfy perwnf # e Cawfrac4m- s,P1.aU, correc t- av1 d, oCe(,we r a work yys,fe444,. f w tk e e P€M..f-o f tltie fai(u.re, or oL4t.ud f"of ttn- Cowfraaor to- re-vvIzol4d a vuj or a� yys,few� fay l tyres ok tie, to- of e f e c y iw said, work, wvhn.iAn, warrawf y a4,1 , fke, ola,fe, of - a.c.ct.pfriA,Lw s a i al Co u�c i(, aK oL affe r ka v�,v�9 -pv giAre44.few (10) days, vwfi ce, s o to oLo- lyy re.gisf erevl, Le ffe,r delaoyi f e-o, Uv- e.d, S-(a,fe, Pouf-O f f iae, i w sai d, toww, aoLdressSed, to- said, cowfracifar of t!n e ao[dre,sy ln.erei, , g i vew may pror eeof,ta- revweol y yu.c l ,d e f eahy. Tln-e,coyly col' —thereof to-yln.a.Lt Cowlrac,fm- r CITY OF WATERLOO, fOWA Mayor City Ceerk, Covuhraa-o-r BY: FORM OF CONTRACT PAGE VII-5 Approved lyy -HAt., aty Cvu-vu-i,L of tke, Clify of Wa -Loo-, Iowa, Fltii y , 2O_. ATTEST: y CL k, WaferLoa-, loww , Ci�1 y CLe rk, FORM OF CONTRACT PAGE VII-6 car l/ l y-'%, f 0 �a i ce' '41,L/ a { ` . ,h, s� ►, ,e: "= �/ w W • _... ,.. _ `0 f W \L f W Y n/ F--� R H 3 AA (/) e W � � LD Q7. 7r� v l J H n/ II CD Q "s+'` orl� iin0 67, I (2 W RRom, Q � # "27 U1111® I ' I Li \ , / i4 Li rnY ,,, tilo C 41, w,* cs .v Cr IS 701E1 I-1 n F re ,0t 0 ,�' .4 H hs1ry 5i I Ot 14- U td HII J tit 4 0 ai J T U k Traffic Communications Infrastructure Upgrade —Fiber Optics Phase I-1 May 7, 2012 Bid Tab Estimate: $ Bid Security Required Bidder Bid Security Bid Amount KWS, Inc. P.O. Box 96 C7C, ;-1 ��, Cedar Falls, Iowa 50613 CITY OF WATERLOO ( U- -7 1, Council Communication City Council Meeting: April 16, 2012 Prepared: April 10, 2012-77 Dept. Head Signatur - # of Attachments: 1 SUBJECT: ✓Byrnes Park Drainage Project Submitted by: TB Bolger- Golf& Downtown Area Maintenance Manager Recommended City Council Action: Approve these documents, set May 7, 2012, as the date for the public hearing and bid opening and instruct the City Clerk to publish said notices. Summary Statement: Transmitted herewith are the Plans and Specifications for the Byrnes Park Drainage Project, as prepared by the City Engineer's Office. Expenditure Required: To Be Determined Source of Funds: Black Hawk County Gaming Grant, Golf Improvements Bond Funds Policy Issue: N/A Alternative: N/A Background Information: Project will improve drainage on Iry Warren Golf Course, in Byrnes Park and Tennis Center and reduce flash flooding concerns in the surrounding neighborhood. Additionally the Byrnes Pool parking lot will be reconstructed with the necessary detention basins to meet applicable codes and ordinances. CITY OF WA I'ERLOO 5/112019, Council Communication City Council Meeting:April 23, 2012 Prepared:April 17, 2012 Dept. Head Signature: BB # of Attachments: SUBJECT: 2012 RIVERFRONT SPORTS PARK IRRIGATION PROJECT Submitted by: Rick Curran, Facilities Manager, Leisure Services Recommended City Council Action: Approve Plans, Specifications and Form of Contract for the 2012 RIVERFRONT SPORTS PARK IRRIGATION PROJECT at Cedar River/Exchange Park, 500 Block of Burton Avenue, Waterloo, Iowa and set the date of Public Hearing and Bid Opening as May 7, 2012. Summary Statement: This project consists of labor and material to irrigate six(6)ball fields at Riverfront Sports Park with alternate to irrigate the shelter area between South Annex and tee ball fields. Water supply to be furnished by Leisure Services. Expenditure Required: No expenditure at this time. Project Budget is estimated at$98,000.00 for base bid. Source of Funds: Project cost will be funded by a Black Hawk County Gaming Grant (37SPT-CRYS). Policy Issue: NA Alternative: NA Background Information: Waterloo Leisure Services, Build Our Ballpark and Black Hawk County Gaming has committed $500,000.00 plus for improvements at Riverfront Sports Park at Cedar River/Exchange Park. Finance Committee approved AHTS Architect for design and construction oversight January 3, 2012. 2012 Riverfront Sports Park Irrigation Project May 7, 2012 Bid Tab Estimate: $ Bid Security Required Bidder Bid Security Bid Amount Fleming Irrigation, Inc. /II/ ?646K7i 7900 Peterman Ln NE g q 7) c 0-0 Cedar Rapids, IA 52411 / ' Alf /6 SVD• o-o Midwest Irrigation LLC g() 8080 Timmerman Dr �Q 7 $J East Dubuque, Illinois 61025 T/ 3 CITY OF WATERLOO Council Communication City Council Meeting: May 7, 2012 Prepared: May 2, 2012 Dept. Head Signature: ""e`� #of Attachments: SUBJECT: Cancellation of Bid Opening for Conversion of 2-Way Radio System set for May 29, 2012 Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Due to the overall complexity of this conversion, request approval to cancel the bid opening/hearing date and bid request for this conversion and begin an RFP process. Expenditure Required Source of Funds Policy Issue Alternative Background Information: The Council set a date of hearing for the conversion of the current 2- way radio system utilized by eight separate departments for May 29, 2012. Due to the complexity of this issue and wide range of options, I request authorization to cancel the request for bids in its entirety and begin an RFP process to insure all long term communication demands are met. This conversion must meet the requirements of the FCC mandate of conversion to narrow-banding by January 2013. CITY OF WATERLOO (& ShbV lei Council Communication Communication City Council Meeting: April 23, 2012 Prepared: April 16, 2012 Dept. Head Signature: 4t -�- # of Attachments: SUBJECT: Extension of Bid Opening Date for Conversion of 2-Way Radio System from May 7, 2012 to May 29, 2012 Submitted by: Mark Rice, Public Works Director • Recommended City Council Action: Approval Summary Statement: Additional research time requested by multiple vendors to complete this bid process. Expenditure Required Source of Funds Policy Issue Alternative Background Information: The Council set a date of hearing for the conversion of the current 2- way radio system utilized by eight separate departments for May 7, 2012. Due to the complexity of this issue and wide range of options, multiple vendors have requested additional research time to provide an accurate bid and provide suitable alternatives which meet the requirements of the FCC mandate of conversion to narrow-banding by January 2013. CITY OF WATERLOO /WI): 5'7/2-or9- Council Communication City Council Meeting: April 2, 2012 Prepared: March 27, 2012 Dept. Head Signature: # of Attachments: SUBJECT: Request the City Council adopt resolutions to preliminarily approve the request for the bid document and specifications for Conversion of the City- Wide 2-Way Radio system to meet mandated FCC Narrow Banding Regulation and to instruct the City Clerk to publish notice of hearing on bid document, specifications etc, as May 7, 2012 Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approve Summary Statement: The Finance Committee at their April 2, 2012 meeting approved the request for authorization to seek bids. Expenditure Required: Est $45,000 Source of Funds: Sanitation Operational Funds/Sewer Operational Funds/GO Bond Proceeds Policy Issue: NA Alternative: NA Background Information: Request Council adopt resolutions to set date of hearing for the purpose of converting the City-Wide 2-Way radio system to narrow banding as required by FCC regulation. Conversion must be accomplished by January 2013. This system provides critical communication in the day-to-day operation of several departments including: Street, Sign and Traffic, Central Garage, Leisure Services, Sanitation, Sewer and Parking Maintenance. _ � �,� CITY OF WATERLOO , IOWA /11413' 1‘0') COMMUNITY PLANNING AND DEVELOPMENT —V7- m 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 'erI00 \O NOEL C.ANDERSON,Community Planning&Development Director Council Communication l}a(N 1 17l.2 df 2." Mayor City Council Meeting: April 16, 2012 p,„1„5.,. BUCK Prepared: April 11, 2012 ).4,eiktirei/A.7::_ CLARK Dept. Head Signature: 'I # of Attachments: 6 COUNCIL MEMBERS SUBJECT: Request to preliminarily approve plans, specifications, form of DAVID lease, etc., set date of public hearing, and publish an official notice pertinent to the JONES taking of bids and request to receive and open the bids to farm City owned land at Ward 1 the southwest corner of Highway 20 and Kimball Avenue,just south of Tower CAROLYN Park. COLE Ward 2 Submitted by: Noel Anderson, Community Planning & Development Director HAROLD GETTY Recommended City Council Action:Approval Ward 3 Summary Statement: Transmitted herewith is a request for the City to seek bids for the QUENTIN farming of City owned property at the southwest corner of Highway 20 and Kimball HART Avenue. The City owns approximately 28.4 acres, which currently serves as a detention Ward 4 basin for Dry Run Creek. In the past, the land has been baled for hay, and the use of the RON property would be limited to as such. WELPER Ward 5 Staff has taken calls from more than one interested party, and believes the property should therefore be bid to allow all interested parties the same rights to potentially utilize the land BOB for hay baling purposes. In past agreements,the City has received up to $300.00 per year GREENWOOD for the use of the land as such. At-Large I have attached a "City of Waterloo Property Bid Sheet" for bidding purposes. Also STEVE attached to this letter is the Official Publication to be publicized in the Courier. SCHMITT At-Large As the City must lease property for periods of 3 years or greater through a public hearing, this bidding method allows interested buyers to not have their bid amounts known publicly prior to the date of the public hearing. The bids will be received up until 10 a.m. on Friday, April 27, 2012 in the City Clerk's office. The City Council reserves the right to accept or reject any bid. Therefore,we would ask that the City Council set a date of public hearing for May 7, 2012 and publish an official notice pertinent to the request for bids. If you have any questions or need any additional information regarding this matter, please contact our office. Expenditure Required: N/A Source of Funds: N/A CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! I* An Equal Opportunity/Affirmative Action Employer Policy Issue: Property Management Alternative: Background Information: In the past,the City has rented the land out in question for hay baling purposes. Currently, there are no plans to develop the land, and when it is in the future, it will be used as a water retention area. Legal Description: See attached ta:NA cc: Aric Schroeder,City Planner --file-- PROPOSAL/BID FORM FOR SW CORNER OF HIGHWAY 20 AND KIMBALL AVENUE FARM LEASE WATERLOO, IOWA City of Waterloo: 1. The undersigned hereby certifies that he has the sole responsibility to examine the Notice to Bidders, SW Corner of Highway 20 and Kimball Avenue Farm Lease, and Proposal/Bid Form and is familiar with the Farm property in question, all applicable USDA Farm Service Agency Records, and local conditions pertaining to this work. 2. The production of hay as described in the Notice to Bidders shall comply with the SW Corner of Highway 20 and Kimball Avenue Farm Lease and generally accepted farming guidelines. The lease will set forth the complete terms of the contract between the parties and will supersede all terms, conditions, or promises set forth in the Notice to Bidder, this Proposal/Bid Form, or otherwise. The successful bidder will enter into a lease on terms acceptable to the owner, which will be substantially in the form provided to bidders with the bid solicitation. The sole use of the property shall be for hay production purposes. 3. The undersigned, in compliance with your Notice to Bidders dated , 2012, hereby proposes to do the work called for in said lease and to furnish all crop inputs, materials, tools, vehicles, equipment, labor, and any other thing necessary for the said work, at the following rate: Description Unit Bid Price 28.4 acres (2012) $ 28.4 acres (2013) $ 28.4 acres (2014) $ Total Bid $ 4. The undersigned recognizes that City of Waterloo, in its sole discretion, has the right to reject any and all bids, and to waive any and all irregularities or technicalities. In addition to information submitted by the bidder, other information known to the evaluator about the bidder, the City's experience with the bidder, and/or information from references may be relied upon in evaluating the bid. Financial terms will not be the sole determining factor. Failure to submit all required information or documents may disqualify the bid. 5. The bidder will complete and provide the Bidder's Information Sheet and Synopsis of Experience Record form and enclose them with the bid. 6. Bidder acknowledges that City of Waterloo has the right to ask for additional information prior to any award. Respectfully submitted, Bidder By: Signature Title Print Address (Include zip code) Telephone Number Bidder's Information Sheet A. Bidder's Capacity: (check one) 1. Individual 2. Partnership 3. Corporation 4. Limited Liability Company 5. Other(describe) B. (If Item#2 or#5 above is checked, complete the following) Principal office in State of Names and addresses of general partners, owners or trustees: 1. 2. 3. 4. C. (If Item#3 above is checked, complete the following) State of Incorporation Names and addresses of officers: President: Secretary: Treasurer: D. (If Item#4 above is checked, complete the following) State of Organization Names and Addresses of Managers: 1. 2. 3. Synopsis of Experience Record Name of Bidder: Business Address: Farming production of crops/hay successfully completed within past five years similar in size, scope, and difficulty to the work bid upon. Name of Owner Acres of Farm Location of Farm Amount of Lease 1. 2. 3. 4. 5. Business References: Name Company Phone Number 1. 2. 3. (Signed) (By Print) (Title) (Date) OFFICIAL PUBLICATION FARM LEASE AVAILABLE SW CORNER OF HIGHWAY 20 AND KIMBALL AVENUE TO: Prospective Bidders The City of Waterloo is soliciting written bids to be delivered in person or by mail to the City Clerk as set forth below, for approximately 28.4 acres located in Section 9 in Black Hawk County near the Southwest corner of Highway 20 and Kimball Avenue. Sealed bids must be received by the City Clerk of the City of Waterloo at her office at City Hall, 715 Mulberry Street, Waterloo, Iowa 50703 no later than Friday, April 27, 2012 at 10:00 a.m., at which time bids will be opened in the City Clerks' Office. Description of Property: Certain parcels located in Sections 9,Black Hawk County,Iowa, consisting of approximately 28.4 acres,more or less. A three-year lease is available. Payment terms are 100%cash rent due December 1 of each year. Additional provisions include but are not limited to the following: Tenant shall conform to City of Waterloo Regulations and requirements as set forth in lease agreement. Tenant shall, at its own expense, procure and maintain comprehensive public liability insurance in the amount of not less than $1,000,000 per occurrence and $5,000,000 annual aggregate. Such insurance shall cover liability arising from the acts or omissions of Tenant, its employees and agents, and shall protect Landlord against such claims, damages, costs or expenses, on account of injury to any person or persons,or to the property of same, by reason of such casualty, accident or other occurrence on or about the Real Estate during the term of this Lease. Certificates or copies of said policies, naming Landlord (City of Waterloo) as an additional insured, and providing for thirty (30) days' advance notice to Landlord before cancellation, shall be delivered to Landlord within no later than commencement of the lease term. A renewal certificate shall be provided to Landlord prior to expiration of any policy. Landlord shall provide no such insurance for the property or activities of Tenant, its agents or employees. Write"FARM BID"on the outside of the envelope. The City of Waterloo reserves the right to reject any and all bids at its sole discretion and to waive any irregularities or technicalities. The bidder to whom the lease is awarded will be required to sign a farm lease on a form satisfactory to the City of Waterloo. For further information, please call Tim Andera, Associate Planner, City of Waterloo Community Planning and Development Department,(319)291-4366. 0. - ,lye . . ..:. 0t .�!'. y� m .'%�Ak 3- .. s . ids �,... . . .•.' �- ' City Owned Land - SW Corner of Kimball Avenue & Hwy 20 28.4 Acres a :;:':•..,•-•'''It'''' ie.,..-.),.r: .._. : .... _..-.. ,. . ..:. . ....4 . ,..„,„:„.,;„,,,,,,,:,,,,,,,i,„ -.,. ....„....-.. „.,...,.;.,..„,,...-.,,,,...:-..,„.....- ,,,..„.„.„.t.i.„,....'•;:: .. 2 . }}. }`"' • E „i$..*.s u 4 qt.. - - "?'.' 4', 3 _ e .. Yam' M:..:xk ;v9. t - k� - • - h 3 1.F •_ • e "mow x. ,. k.,c•,. vn tt 20 Land(j Question • I . . . .. .• . .. .. ., . .. . I .., ...... / A� �� ��a� 1, ...., z \ , _ .._ .. ... .... 1_ t ..., .._, . 11 =o0 400 � A Feet b Farming of City owned land at the southwest corner of Highway 20 and Kimball Avenue,just south of Tower Park May 7, 2012 Bid Tab Estimate: $ Bid Security Not Required Bidder Bid Amount Doug Bruns 4335 W. 4th Street /f j-p o-6 Waterloo, Iowa McHone 7102 Hess Road a--C' Waterloo, Iowa 50701 CITY OF WATERLOO , IOWA vitae 1 COMMUNITY PLANNING AND DEVELOPMENT �y� ohm 715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 terloo ' NOEL C.ANDERSON,Community Planning&Development Director Council Communication .-/ J j�� (� City Council Meeting: 04/23/12 ,uaya, Prepared: 04/18/12 � �✓ T1 C urrf1r ( 5/i4 ix 2— BUCK Dept. Head Signature: CLARK #of Attachments: q COUNCIL SUBJECT: Resolution setting a date of hearing as May 7, 2012 for a request by MEMBERS Robson Homes Inc. for a Site Plan Amendment in the "R-3,R-P" Planned Residence District for property located along Mourning Dove Drive in Crossroads Estates DAVID Replat No 1 to allow for the development of 4-plex buildings. JONES Submitted by: Aric Schroeder, City Planner Ward I CAROLYN Recommended City Council Action: Approval. WOLE z Summary Statement: On August 19, 1991 Ordinance No. 3811 was approved ard rezoning the land within Crossroads Estates Replat No 1 to "R-3,R-P" Planned HAROLD Residence District, and approving a site plan for the development. The subdivision GETTY is located south of Flammang Drive and East of Alexandra Drive. Primary streets in Ward 3 the subdivision include Hummingbird Circle, Mockingbird Lane and Mourning QUENTIN Dove Drive. The "R-3,R-P" Planned Residence District is site plan specific, and HART changes to the site plan must be approved through a Site Plan Amendment Process Ward 4 as either a Major or Minor Amendment. The approved site plan from 1991 showed RON a duplex development built with zero lot lines along a property line dividing each of WELPER the duplexes,with remaining side yard setbacks to be a minimum of 7.5 feet, front Wass yard setbacks to be a minimum of 25 feet, and rear yard setbacks to be a minimum BOB of 20'. The northwest corner of the development was later replated and has had GREENWOOD multiple Site Plan Amendments approved. The remainder of the subdivision has At-Large remained vacant, but has recently had significant portions acquired by multiple STEVE developers who are moving forward with plans to develop the area. There may be SCHMITT some areas that are still developed with duplexes, however the developers are also At-Large looking at the option of building a mix of other units. On December 19, 2011 Council approved concurrence on a Minor Site Plan Amendment request to authorize development of single-family homes in the area, which would provide the same density as the original duplex plan, only having differing setbacks. Robson Homes Inc. is looking to acquire and develop a portion of the subdivision with 4- plex buildings, with minimum 30-foot front and rear yard setbacks and 10-foot side yard setbacks. Expenditure Required: none Source of Funds: n/a Policy Issue: Economic Development CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Alternative: Background Information: The area in question includes 36 lots,which on the approved site plan from 1991 showed development of 18 duplexes, or 36 units. Robson is proposing to construct 14 4-plexes on the area, or 56 units. The proposed development would be built in two phases as indicated on the attached site plans. The development of 56 units would still meet the density requirements of the Zoning Ordinance. The Planning and Zoning Commission will review this request at their regular meeting on May 1, 2012. Their recommendation will be provided prior to the Council hearing. Legal Description: Crossroads Estates Replat No. 1, Lots 51 thru 62, and Lots 117 thru 140, all in the City of Waterloo, Black Hawk County, Iowa. cc: Noel Anderson,Community Planning&Development Director Path: K:\USERS\ARIC-S\City of Waterloo\council letters\Site Plan Amendments\0¢18-12 Council Communication Major Site Plan Amendment Crossroads Estates Replat No I.doc SITE PLAN AMENDMENT N PHASE 1 o i o0 Prepared by R.Rodney Klien cu Anderson-Bogert Engineers&Surveyors,Inc. 4001 River Ridge Dr.N.E. Cedar Rapids,Iowa 52402 t z \ \ s99j / f � \ CJ�gC4',I.4d \-� 127 / 0 151 \ / w / o ' >� � 1s '� I M 152 e / �� 129 / 1 z —'- - mi� /— � \ \ / U , y 153 t — — — — 130 r4 a cn O k 1 N 131 a rc W 4 • ■ N1 rc g -1 —I— 132 I e CV 155 �■ I 166.59' _ E —I - - -F — A op r _- — _ 13 r le-) or 1f i II 56 ■ IR Z • . l n iii - - - - - - �� op 14 i _ 111111, �s7 l- � ■ �s N I _ �• I 5 . 1 If iii1i 6 IIø- owM 0' I— . Ova p p ' rn c 59 �� ` `� > N �I ., 147 to w gos .a _ � U! 1 oad rn 1111111 z 7 .� \60 ■ 0 ■ I �3a 2 6`. \ O. I I lib 00 W. IrNUd 13 1� . I ■ Cl) 62 WI — v 0 61\\\ �S I ■a 13I� U o F 0 o i \ —' r� —I W 5 -.00' u' 14u 0 3 I I�0 15034' m O ���CL O 0 OG j W 0 0 < 0 Sheet No. F- 1 Of 1 SITE PLAN AMENDMENT " PHASE 2 o 1 oo Prepared by R.Rodney Klien - N _ Ln Anderson-Bogert Engineers&Surveyors,Inc. 4001 River Ridge Dr. N.E. Cedar Rapids,Iowa 52402 302.95' m la 0 ■■■ •■■/ ro •- \.■� 123 / W n 117 I 122 u a / II co;) Of -Ian / e Ma- --I 121 IOW \ // 111111 � 124 / 1.317 ACRES ■ . — / p a -• n8 I • 1 - / I 0-• �/ a ItAbit/ •p � ION ,I 125/ opLT N /. \ /�.� a c0G8 / / or 126// oe Rk- E IRD '34•9 . `' . ,./ w� q I Clh'c4,3 a° h�h) /** .. • , " i Z. ry 4 ti \ 7 c � V•: o I 51 ,. /illir. ,7 1 9 0 id 1 - _ _ / .b* 128/ N I i 52 — Q ry /e 4 129,/ — I _ _ oe N 13 /_ N0M I 53 -Pan a0, - _ O ' u,�om 131\ p Q_m m06 oo 0 ti KN U d"O I ■ 13?CD ■ m 55 _ � o I _ _ 166.59 d r 133 V F_ o W o 0 r 0 OS m o..... .0 6 I i 0 a v Sheet No. F- 1 Of I , i • ® U. _ ,.: .-11 -7,,, :.ram'_ era-.-.. ' Site Plan Amendment Requst by Robson = _ _ 1 Homes to construct 14 4-unit homes for a Walmart 1 1 . total of 56 units along Morning Dove Drive - ^ L y . Hy.Vee ' i ,. e zff\ \ ^-. e, £ ES 41 Site Plan Amendment Area - :- 3 Phase 2 .� .4 � €-�.` 6S ' �, 4 ate` l �/ / /'/ /// ` '.."-'`V•A'1,-frASI , , - .. - � �, % , in96;r dC�Of 1 C / - O _ 1T r E / ✓ - y //jJf/ • r 1 �f j; . / // ' 1 Ji /f I // Site Plan Amendment Area .; Phase 1 Phase 1 �= 0'°�`a . >s Phase 2 w� 75 150 300 /'� .�� min Feel • APPLICATION SITE PLAN AMENDMENT TO A"R-P", "M-P","C-P","B-P","S-I"OR"C-Z"DISTRICT CITY OF WATERLOO PLANNING,PROGRAMMING,AND ZONING COMMISSION,WATERLOO,IOWA 319.291.4366 New or Overall Amendment Individual Building Minor change (check one)(Minor Change must be approved by staff) I..APPLICATION.INFORMA.TION_ . a. Applicant's name(please print) D 5c £f �,- Address fl , � t t/ S- Phone :.Fax 3iq. $4,#'-!E y City:t r.: "' {I 5 ..:' . State: -tit- Zip 's 4f0 b. Status of applicant:;(a)Owner )' (b)Other (CHECK ONE):If other explain: c. Property owner's.n. if different than above(please pnnt)- *-•rf. +✓ 's t .slsrq f 1 - IAddrcs . r✓ . " Pbone'Ji9 tJ'f f'76 Fart: 3fr 23Ye f t 1- City. s .�-f.. State Zip _s t}3._ 2.PROPERTY INFORMATION: a. General location of site plan to be amended: -... a.r-oSS res 64 i'L"i4ert'S.. . r b. Legal description of property or portion to be amended 'it.. lire.i X,ro::e bi- +tt rre-a-erer:N: 41/$6 : tipiAk i.3gtrie ,ei rcf e c. Dimensions of proposed site plan arise 'r tit .. r"# e , i¢1S 'Ir6(e" s! i d. Area of proposed siteplan amendment- f' eat. Jf 3i2llk_ E � r3l 5 ??7 77/A- e. Current zoning: F. f .R ason(s for site plan anlegdinent proposed use(s)of properly: - rvitik c a,J /)".-A-.:- X cart�a g. Conditions(if any)iagreed to(does not affeet,existing-onditionn unless specified): s h. Other pertinent information(use reverses) a ifnecessa4/ 70FN t'Tsi` j 4taizl a"f Sir&(ALA-i/ !S f ill; ::- +iiF1. ,. " t/..' i. .:df+r , . .10—1 YJ1 iA-tea. +il.'�c-fiu rL i' '3-I d"': n ui6 fi`V,14,5 C . Please Note: If applicant is not the owner of the property;the signature of the owner must be secured.If it is the intent J to subdivide(split)any land,vacant or improved in conjunction with this request it must go through a platting process (separate from site plan amendment request). The filing fee of$200(for new or overall amendment),$100(for individual Building),or$0(for minor change)(payable to the City of Waterloo)is required. This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process, with a new filing fee. If the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by the Planning,Programming,and Zoning Commission until four (4) months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct.All information submitted will be used by the Waterloo Planning,Programming, and Zoning - Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials,to enter the property in question in regards to the request. • ..2 f Z � tL r2— 1 /. Si- natil (Applicant 4a?e Siytayp' .Owner iton. D e 8 CITY OF WATERLOO Council Communication City Council Meeting: May 7, 2012 Prepared: May 3, 2012 Dept. Head Signature: PH # of Attachments: SUBJECT: 2012 RIVERFRONT STADIUM BOX SEATING PROJECT Submitted by: Rick Curran, Facilities Manager, Leisure Services Recommended City Council Action: Request Council Award Contract to Boland Recreation of Marshalltown, Iowa for the 2012 RIVERFRONT STADIUM BOX SEATING PROTECT at Riverfront Stadium, 850 Park Rd.,Waterloo for the Base Amount with Alternate Amount totaling Thirty Seven Thousand dollars and 00/100 ($37,000.00). Summary Statement: This project is to replace box seating under the grandstand at Riverfront Stadium. The current seats are worn out and replacement parts are no longer available. Leisure Services recommends higher proposal due to timeline on installation and meets all specifications. Expenditure Required: $37,000.00 Source of Funds: Project cost will be funded by Leisure Services-Park Improvement and G.O. Bond Fund. • Policy Issue: NA Alternative: NA Background Information: Riverfront Stadium box seating and grandstand seating replacement to be a phased improvement. Seating requested by Bucks Baseball. Seating is part of Riverfront Stadium long-range upgrades. Iowa Direct Proposal$35,800 with lead time of 20-24 weeks. Boland Recreation Proposal$37,000 with lead time of 8-10 weeks. CITY OF WATERLOO Council Communication City Council Meeting: May 7, 2012 Prepared: May 1, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: I SUBJECT: CHANGE ORDER SUMMARY-$54,540.59 INCREASE F.Y. 2008 WEST COMMERCIAL STREET EXTENSION, RIVER ROAD RELOCATION, AND STORM WATER PUMP STATION CEDAR VALLEY CORPORATION CONTRACT 720 Submitted by: Dennis J. Gentz, PE, Assistant City Engineer Recommended City Council Action: Staff has reviewed the Change Orders for this project and recommends that the City Council approve them. Summary Statement Transmitted herewith are Change Orders 1 - 21 with a total increased amount of$54,540.59. This is the accumulated amount of adjustments from original to final quantities that were determined necessary during the construction of the project, which results in an increase to the total project cost. A summary of all Change Orders is attached. These Change Orders are available in the Clerk's Office if you wish to review them in their entirety. Expenditure Required Source of Funds Local Option Sales Tax, Bond Funds, RISE Grant Policy Issue N/A Alternative None Background Information: Cc: Rudy Jones, Community Development Director Pauline Closson, Engineering Department SUMMARY OF CHANGE ORDERS FOR CONTRACT NO. 720 F.Y. 2008 WEST COMMERCIAL ST. EXTENSION, RIVER ROAD RELOCATION AND STORM WATER PUMP STATION I CHANGE ORDER! AMOUNT AGENCY NO. RESPONSIBLE 1 $8,248.30 CITY 2 $3,105.30 CITY 3 $8,007.30 1 CITY 4 $792.00 CITY 5 $17,893.08 JOHN DEERE 6 ($632.90) CITY _ 7 $54,346.60 CITY _ 8 $45,353.00 JOHN DEERE 9 $5,293.60 CITY 10 $4,266.94 CITY 11 $1,555.61 CITY 12 $953.11 CITY 13 $37.75 CITY 14 3 ($5,639.54)' CITY 15 ($20,931.00) CITY 16 ($691.24) CITY 17 ($2,371.99) CITY 18 ($3,564.30) CITY 19 ($39,149.75) CITY 20 ($23,003.51) CITY 21 $672.23 CITY NET INCREASE $54,540.59 ; ORIGINAL CONTRACT AMOUNT $5,024,362.36 NET INCR FROM CHANGE ORDERS $54,540.59 _ FINAL CONTRACT AMOUNT $5,078,902.95 • PAYMENTS TO CONTRACTOR _ESTIMATES 1-33 $4,926,535.86 RETAINAGE $152,367.09 TOTAL PAID CONTRACTOR i $5,078,902.95 TOTAL 1-11 $148,228.83 I _ JOHN DEERE $63,246.08 ',NET CITY 1-11 $84,982.75 • QTY ADJ 12-21 ($93,688.24) • __ TOTAL CITY ($8,705.49) • TOTAL PROJECT; $54,540.59 CITY OF WATERLOO Council Communication City Council Meeting: May 7, 2012 Prepared: May 1, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2008 WEST COMMERCIAL STREET EXTENSION, RIVER ROAD RELOCATION, AND STORM WATER PUMP STATION CEDAR VALLEY CORPORATION Contract No. 720 Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: It is recommended that this project be accepted and authorize the Mayor to sign the "Certificate of Completion and Final Acceptance of Agreement Work". Summary Statement I report that CEDAR VALLEY CORPORATION, of Waterloo, Iowa, has completed the F.Y. F.Y. 2008 WEST COMMERCIAL STREET EXTENSION, RIVER ROAD RELOCATION, AND STORM WATER PUMP STATION, CONTRACT NO. 720 in accordance with the plans and specifications. The total cost of the contract was $5,078,902.95. Transmitted also is the Maintenance Bond that guarantees the maintenance of this improvement for a period of two (2)years. Expenditure Required Source of Funds Policy Issue N/A Alternative None Background Information: Original Contract Amount $5,024,362.36 Change Orders #1 - 21 54.540.59 Total Contract Amount $5,078,902.95 Cc: Rudy Jones, Community Development Director Pauline Closson, Engineering Department CITY OF WATERLOO Council Communication City Council Meeting: May 7, 2012 Prepared: May 1, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2012 West Shaulis Road/Ansborough Avenue STP -U-8155(711)-70-07 City Contract No. 784 Change Order No. 1 Submitted by: Jeff Bales, Associate Engineer Recommended City Council Action: Staff has reviewed Change Order No. 1 and recommends Council approve this document and authorizes Mayor to sign and enter into said agreement. Summary Statement Transmitted herewith is Change Order No. 1 for the removal of field tile and the installation of 8" subdrain plastic pipe to collect field tile lines to a reinforced concrete pipe that will cross the roadway. The existing field tile lines were discovered during exploration trenching and are of sub-standard material for a roadway subgrade. This document is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required $31,790 Source of Funds STP Funds -$25,432 and Local Option Sales Tax Revenue-$6,358 Policy Issue N/A Alternative N/A Background Information This project is the phase II extension of West Shaulis Road from Ansborough Avenue to Highway 21 (Hawkeye Road) and includes Ansborough Avenue from Shaulis Road to the Highway 20 interchange. CITY OF WATERLOO Council Communication City Council Meeting: May 7, 2012 Prepared: April 30, 2012 Dept. Head Signature: Eric Thorson, City Engineer # of Attachments: SUBJECT: F.Y. 2013 U.S. Highway 63 Improvements - From Conger St./Newell St. to Donald St. City Contract No. 790 Three License Agreements With Chicago Central&Pacific Railroad Company For Storm Sewer, Sanitary Sewer and Fiber Optic Crossings Submitted by: Jeff Bales, Associate Engineer Recommended City Council Action: Under three separate Council Resolutions, it is recommended that the Council approve these three License Agreements with the Chicago Central&Pacific Railroad Company(and its parent corporation - Canadian National Railway Company) and authorize the Mayor to sign and enter into said agreements. Summary Statement: The License Agreements grant the City of Waterloo a license and permission to construct and maintain a 60" reinforced concrete storm sewer pipe &52"reinforced concrete storm sewer pipe, 14" PVC truss sanitary sewer in a 24" steel casing pipe, and 72 strand fiber optic in a 4" steel casing pipe under the railroad crossing for the above-referenced project. These documents have been reviewed by staff and it is recommended for approval by the City Council. These agreements are available in the City Clerk's office if you wish to review them in their entirety. Expenditure Required N/A Source of Funds N/A Policy Issue N/A Alternative None Background Information: The Highway 63 Improvements is a joint project between the City and the Iowa Department of Transportation. CITY OF WATERLOO Council Communication City Council Meeting: May 7, 2012 Prepared: May 1, 2012 Dept. Head Signature: Eric Thorson # of Attachments: SUBJECT: FY 2012 East Donald Street Improvements Contract No. 797, STP-U-8155(714)-70-07 Supplemental Agreement No. 1 With AECOM Technical Services Construction-Related Services Submitted by: Jeff Bales,Associate Engineer Recommended City Council Action: Approve Supplemental Agreement No. 1 for above-referenced project and authorize Mayor to sign and enter into said agreement. Summary Statement Services provided include preconstruction conference, construction survey, shop drawing review, interpret plans and specifications, construction review, pay quantities, materials testing, reports, materials and construction audits, project close-out and record drawings. Staff has reviewed this cost plus fixed fee agreement and recommends Council approval. This agreement is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required $192,140 Source of Funds 80% Federal Funds or$153,712 and 20% Local Funds(Local Option Sales Tax) or$38,428 Policy Issue N/A Alternative N/A Background Information: This federal-aid project is the reconstruction of Donald Street from U.S. 63 easterly to 100 feet east of Mildred Street and includes improvements to the lane configuration of Donald St., 4th Street intersection, storm sewer, sanitary sewer and recreational trail. CITY OF WA L'ERLOO Council Communication City Council Meeting: May 7, 2012 Prepared: May 1, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: CHANGE ORDER NO. 1 - $3,449.20 DECREASE F.Y. 2011 MIDPORT BOULEVARD EXTENSION - PHASE II STICKFORT CONSTRUc1 ION CORPORATION CON 1RACT 802 Submitted by: Jeff Bales,Associate Engineer Recommended City Council Action: Staff has reviewed this Change Order and recommends that the Mayor be authorized to sign it on behalf of the City. Please execute all three (3) copies and return two(2) to our office for further processing. Summary Statement Transmitted herewith is Change Order No. 1 in the amount of($3,449.20). This is the accumulated amount of adjustments from original to final quantities that were determined • necessary during the construction of the project,which results in a decrease to the total project cost. Expenditure Required N/A Source of Funds RISE Grant with Local Option Sales Tax Match Policy Issue N/A Alternative N/A Background Information: Cc: Pauline Closson, Engineering Department CITY OF WA I ERLOO Council Communication City Council Meeting: May 7, 2012 Prepared: May 1, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2011 MIDPORT BOULEVARD EXTENSION - PHASE II Contract No. 802 RM-8155(722)-9D-07 Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: It is recommended that this project be accepted and that council approve the "Certificate of Completion and Final Acceptance of Agreement Work" and authorize the Mayor to sign said document. Summary Statement I report that STICKFORT CONSTRUCTION CORPORTATION, of Hudson, Iowa, has completed the F.Y. 2011 MIDPORT BOULEVARD EXTENSION - PHASE II, CONTRACT NO. 802 in accordance with the plans and specifications. The total cost of the contract was $305,783.26. Transmitted also to the Clerk's Office is the Maintenance Bond that guarantees the maintenance of this improvement for a period of two(2)years. Expenditure Required Source of Funds RISE Funds and Local Option Sales Tax Funds Policy Issue N/A Alternative None Background Information: Cc: Stickfort Construction Corporation Rudy Jones, Community Development Director Pauline Closson, Engineering Department CITY OF WATERLOO Council Communication City Council Meeting: May 7. 2012 Prepared: May 1, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2011 RIVER RENAISSANCE UPPER PLAZA CERTIFICATE OF SUBSTANTIAL COMPLETION PETERS CONSTRUCTION CORPORATION Contract No. 808 Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: It is recommended that this project be accepted. Summary Statement I report that PETERS CONSTRUCTION CORPORATION, of Waterloo, Iowa, has completed the F.Y. 2011 RIVER RENAISSANCE UPPER PLAZA, CONTRACT NO. 808 in accordance with the plans and specifications. The total cost of the contract was $1,528,681.70. Transmitted also is the Certificate of Substantial Completion that guarantees the maintenance of this improvement for a period of one (1)year. Expenditure Required Source of Funds Vision Iowa Funding Policy Issue N/A Alternative None Background Information: Original Contract Amount $1,514,212.00 Change Orders #1 - 4 14,469.70 Total Contract Amount $1,528,681.70 Cc: Rudy Jones, Community Development Director Pauline Closson, Engineering Department CITY OF WATERLOO Council Communication City Council Meeting: May 7, 2012 Prepared: May 1, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 SUBJECT: F.Y. 2012 ASPHALT OVERLAY PROGRAM AWARDING OF CONTRACT ASPRO, INC. Contract No. 818 Submitted by: Jamie Knutson, P.E.,Associate Engineer Recommended City Council Action: After review of the bids, it is being recommended that the award of the contract be made to ASPRO, INC., of Waterloo, Iowa, in the amount of$1,729,379.10. Summary Statement At the City Council meeting on April 23, 2012, bids were opened for the F.Y. 2012 ASPHALT OVERLAY PROGRAM, Contract No. 818,with ASPRO, INC., of Waterloo, Iowa, as the apparent low bidder. The Contracts and Grants Coordinator has reviewed the items relating to the 2002 Contract Compliance Program requirements and has transmitted his recommendation in the attached letter. Expenditure Required $1,729,379.10 Source of Funds Local Option Sales Tax Revenue Policy Issue Alternative Background Information: Cc: Rudy Jones, Community Development Director CITY OF WATERLOO Council Communication City Council Meeting: May 7, 2012 Prepared: May 1, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 20 12 ASPH ALT OV ERLAY PROG RAM CONTRACT, BONDS AND CERTIFICATES OF INSURANCE ASPRO, INC. Contract No. 818 Submitted by: Jamie Knutson, P.E.,Associate Engineer Recommended City Council Action: Approval and signatures of Contracts, Bonds, Certificate of Insurance for the F.Y. 2012 ASPHALT OVERLAY PROGRAM, Contract No. 818. Please return three (3) executed copies to this office for distribution. Summary Statement Transmitted herewith are four(4) copies of each of the Contract, Bond and Certificate of Insurance on the F.Y. 2012 ASPHALT OVERLAY PROGRAM, Contract No. 818, for approval and signatures of City officials. The contract is with ASPRO, INC., of Waterloo, Iowa in the amount of$1,729,379.10. Expenditure Required $1,729,379.10 Source of Funds Local Option Sales Tax Policy Issue Alternative Background Information: Cc: Rudy Jones, Community Development Director CITY OF WATERLOO Council Communication City Council Meeting: May 7, 2012 Prepared: May 1, 2012 Dept.Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: SUPPLEMENTAL PROFESSIONAL SERVICES AGREEMENT CONSTRUCTION RELATED SERVICES FOR THE FY 2010 Cedar River Water Trail, Contract 734 FY 2008 Cedar Valley River Renaissance Trail Enhancement,Contract 743 FY 2010 Riverfront Renaissance Trail-W. 6`h to W. 1e Street, Contract 761 FY 2010 Riverfront Renaissance Lower Plaza,Contract 763 FY 2011 River Renaissance North Downtown Trail, Contract 786 Submitted by: lamie Knutson, P.E.,Associate Engineer Recommended City Council Action: Staff has reviewed this agreement and recommends Council approve this document and authorizes Mayor to sign and enter into said agreement. Summary Statement Transmitted herewith is the Supplemental Professional Services Agreement with AECOM,for the construction related services for the above referenced projects. This agreement is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required The cost for the CRS services is one hundred twenty-nine thousand dollars($129,000.00),and shall not be exceeded without authorization of the City. Source of Funds Black Hawk County Solid Waste Distributions Policy Issue N/A Alternative N/A Background Information For the past eight years,the City and AECOM have been working on the design and construction of numerous projects collectively known as the Riverfront Renaissance. During this time,many things have changed that are requiring this additional agreement. The first reason is that in getting other state and federal funds,AECOM is now being required to complete a full materials audit on the projects listed above. This was not anticipated,as previous projects with state and federal funding did not require this audit. The second is that with additional state and federal funding AECOM was required to collect and verify employment reports from the contractors and submit them to the state. This was not something that was anticipated in the original agreement. Lastly, the construction has taken longer and been more complex due to flooding,coordination with adjacent property owners,coordination with and between all of the projects located along the riverfront and the good winter that allowed construction to continue. Additional information on each of the above items are detailed in the supplemental contract. • Council Communication City Council Meeting: May 7, 2012 Prepared: May 2, 2012 Dept. Head Signature: Eric Thorson, City Engineer # of Attachments: SUBJECT: WEST DONALD STREET RAILROAD CROSSING- COOPERATIVE SURFACE REPAIR AGREEMENT WITH CC&P RAILROAD Submitted by: Jeff Bales,Associate Engineer Recommended City Council Action: Approve Cooperative Surface Repair Force Account Agreement and authorize Mayor to sign and enter into said agreement. Summary Statement This agreement includes the railroad reconstructing 54 lineal feet of surface crossing under one track using rubber materials. The City agrees to contract out the asphalt work in constructing the approaches and tapers. The roadway traffic control costs are the responsibility of the City. The total estimated cost of the project is $63,296. The City agrees to incur 20% of the project costs. With traffic control costs, this is estimated to be $12,959. This agreement is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required $12,959 Source of Funds Local Option Sales Tax revenue Policy Issue N/A Alternative N/A Background Information: Recently, the Chicago Central and Pacific Railroad Company discovered that the surface crossing material at one set of tracks at the West Donald Street crossing is failing and is in immediate need of replacing. Traditionally, the City and railroad would jointly apply for funds to reconstruct a crossing under the Iowa Grade Crossing Surface Repair Fund. Under this state program the City incurs 20% of the project costs. Therefore, the CC&P has proposed the City incur 20% of the West Donald Street surface crossing replacement. CITY OF WATERLOO Council Communication City Council Meeting: May 7, 2012 Prepared: May 1, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: SOUTH PORT SUBDIVISION SEWAGE TREATMENT AGREEMENT Submitted by: Jeff Bales,Associate Engineer Recommended City Council Action: Staff has reviewed this agreement and recommends that the Mayor be authorized to sign it on behalf of the City. Summary Statement Transmitted herewith is Sewage Treatment Agreement for the Iowa Department of Natural Resources for the City of Waterloo to agree to provide adequate treatment of all wastes contributed by the 900 lineal feet of 8" PVC truss pipe to be constructed by Martinson Development under the proposed extension of Geraldine Road. The design industrial service area is 22.2 acres. This agreement is available in the Clerk's Office if you wish to review it in its entirety. Expenditure Required N/A Source of Funds N/A Policy Issue N/A Alternative N/A Background Information: This sanitary sewer is being extended in connection with the 918-ft extension of Geraldine Road to the west. , �;�, CITY OF WATERLOO , IOWA /l_lr���il, rr.. �tiT���/ COMMUNITY DEVELOPMENT !y _ m 620 Mulberry Street,Carnegie Annex • Waterloo, IA 50703 • (319)291-4429 Fax(319)291-4431 %rloo �o MayorCITY OF WATERLOO BUCK CLARK Council Communication City Council Meeting: Mav 7, 20 COUNCIL Prepared: May 1, 2012 �„ MEMBERS Dept. Head Signature: 1(47 Rudy D. Jon # of Attachments: 1 DAVID JONES SUBJECT: Amendment to Contract 08-DRH-011 for CDBG Single-Family New Ward 1 Construction Unit Production Grant—Round#4 CAROLYN Submitted by: Rudy D. Jones, Community Development Director COLE Ward 2 Recommended City Council Action: Authorize Mayor to accept the award and execute HAROLD contract amendment with the Iowa Economic Development Authority for CDBG GETTY Supplemental Funds for the purpose of funding Single-Family New Construction Unit Ward 3 Production—Round#4. QUENTIN M. HART Summary Statement: The City of Waterloo through its Community Development Ward 4 Department has been awarded supplemental Community Development Block Grant funds in RON an amount not to exceed$1,058,621 for three proposals to construct 20 houses. IEDA has WELPER received these funds from the United States Department of Housing and Urban Development Wards under the Supplemental Appropriations Act of 2008 (Pub. L. 110-252)and under the BOB Consolidated Security,Disaster Assistance,and Continuing Appropriations Act of 2009 (Pub. GREENWOOD L. 110-329)under the CDBG Program in order to assist in the recovery from the 2008 floods. At-Large Source of Funds: IEDA STEVE SCHMITT At-Large Background Information: We will work with three developers to construct a minimum of 20 additional units—Eight(8) in the Summerland Park Division—Four(4)at the former Lincoln School site and Eight(8)at Cross Roads Estates on Hummingbird Lane. J:\ANN-N\YEARDATAVDED GRANT\2011 NC Round 4\Council Communication 05-01-12-Award.doc Attachments CITY WEBSITE: www.cityofwaterlooiowa.com EQUAL HOUSINGWE'RE WORKING FOR YOU! OPPOFTUNfTY An Equal Opportunity/Affirmative Action Employer CITE OF WATERLO # IOWA '121 11i!i COMMUNITY DEVELOPMENT 620 Mulberry Street,Carnegie Annex • Waterloo, IA 50703 • (319)291-4429 Fax(319)291-4431 -�rerloa �p Mayor CITY OF WATERLOO BUCK CLARK Council Communication COUNCIL City Council Meeting: May 7, 2012 MEMBERS Prepared: May 1, 2012 n Dept. Head Signature: �'( /3 L -f Rudy D.Jo4s, Community Development Director DAVID # of Attachments: 1 TONES Ward I SUBJECT: Multi-Family(Rental) Unit Production-New Construction Program - Round 4 CAROLYN COLE Submitted by: Rudy D.Jones, Community Development Director Ward 2 HAROLD Recommended City Council Action: Approve application for submission to IEDA before GETTY May 15, 2012. Ward 3 QUENTIN M. Summary Statement: Four applications were received for this project and reviewed by a HART subcommittee of the Community Development Board. We are allowed to submit one Ward 4 application to IEDA for the Multi-Family(Rental) Unit Production - New Construction RON Program - Round 4. The Community Development Board is recommending the WELPER application submitted by Connerley Construction, LLC -Allen Connerley to take Wards advantage of the available funding for this program. BOB GREENWOOD Expenditure Required: The Grant request is $724,517.00. No match required. At-Large STEVE Source of Funds: CDBG Supplemental funds through the Iowa Economic Development SCHMITT Authority. At-Large Policy Issue: None Alternative: If this application is not approved there will be no submission for these funds. Background Information: See Summary. JAYEARDATA\IDED GRANT\Multi-Family-RENTAL\Round 4\Council Communication-Multi-Family-Round 4 Approval.doc CITY WEBSITE:www.cityofwaterlooiowa.com rauaiwoua;aG WE'RE WORKING FOR YOU! OPPORTUNITY An Equal Opportunity/Affirmative Action Employer Multi-family (Rental) Unit Production — I C t New Construction Program a r Round 4 Application • INSTRUCTIONS: Complete all information requested on this application to the best of your ability. Please use ink, and print legibly. Contact your assigned Disaster Recovery Area or Direct Recipient administrative contact for the Multi- family (Rental) Unit Production —New Construction Program— Round 4 for details on how to submit this application. The Application Deadline is May 15, 2012. Name of IEDA Disaster Recovery Recipient submitting this proposal: City of Waterloo Contact person name and contact information: Rudy Jones, Community Development Director 319-291-4429 rudy.iones(cilwaterloo-ia.orq Qualifying Category: Replacing Units Lost ❑ Impact on Area Recovery X Rental Applicant I Owner Information Connerley Construction LLC, 130 Brighton Circle SW, Cedar Rapids, IA 52404 319-521-8008 Company Name/Address/Telephone Number For-Profit g *Non-Profit 0 Connerley Allen D. Last Name(Individual Owner or CEO) First Name MI 26-3502503 Tax ID Number 319-521-8008 319-521-8008 Contact Telephone# Cell# Alternate Telephone# connerlevcnstraaol.com E-mail Address 130 Brighton Circle SW Current Mailing Address 1 Cedar Rapids Linn Iowa 52404 City County State Zip Code *If the applicant is a non-profit organization,submit documentation indicating non-profit status. 1 Section I Proposed Rental Property To Be Constructed Please complete all of the following project/property information and for each scattered-site property combined within this proposal. 233 Ash Street,Adams Street and off Elm Street Waterloo IA 50703 Street Address City State Zip Code Legal description(s) (if lengthy—attach): Parcel 8913-24-429-005, Shilliams Subdivision Lot 4, Blk 1; parcel 8913-24-134-009, North addition Lot 7, Blk 12; parcels 8913-25-212-003 and 004; Lane and Fowlers addition E. 40 Ft N 100Ft Lot 3 Blk 7 E and Lane and Fowlers addition W.40 Ft Lot 2 Blk 7 Number of buildings 3 Number of rental units Number of rental units by bedroom size(s) Efficiency CDBG Disaster Assisted Units 1-Bedroom CDBG Disaster Assisted Units 2-Bedroom CDBG Disaster Assisted Units 3-Bedroom 6 CDBG Disaster Assisted Units _6 4-Bedroom CDBG Disaster Assisted Units Building Type(s): Describe 2-story condo duplex Building Codes applicable to this project yes-City of Waterloo, ICC 2009 Building Codes Is the proposed Rental Property to be located in a 100-year flood plain? ❑ Yes ® No Is the proposed Rental Property to be located in a locally proposed or designated buy-out area? ❑Yes Z No Number of Multi-family Rental Housing Units lost, in the jurisdiction where this project will be located, due to a Disaster Event between May 25, 2008 and August 13,2008 0 (Provide documentation) (Does not apply to applicants applying under the Impact Area Recovery Category) Estimated total project costs $ 739,723.00 Amount toward common areas and grounds $ 25,692.00 General Administration funds (Recipient's Use) $ 14,794.00 (Not to exceed two percent(2%) of total award calculated by considering the total of all project-related costs as ninety-eight percent of the total award) Income Targeting #of Units %of Total At/below 40% At/below 50% At/below 60% At/below 80% 6 100 Market-Rate/Other TOTAL 6 100 **PROVIDE ADDITIONAL DOCUMENTATION AS SHOWN ON APPLICATION CHECKLIST** 2 Section II Signature Page Disclosures: • This application serves as the initial point of entry to the Multi-family (Rental) Unit Production — New Construction Program — Round 4. Additional information and documentation may be required to determine eligibility. • Authorized representatives of the Multi-family (Rental) Unit Production — New Construction Program — Round 4 shall have the right to inspect the proposed Rental project at any time, from the date of application through completion and to the end of the period of affordability, upon giving due notice to the owner and occupant(s). • The information requested in this application is legally required to determine if you qualify for participation in the Multi-family (Rental) Unit Production — New Construction Program — Round 4. Use of data obtained is limited to that necessary for the administration and management of this program by Iowa Economic Development Authority personnel, those under contract with Iowa Economic Development Authority, and other governmental agencies when authorized by the Iowa Economic Development Authority or its recipient. • Assistance shall be in the form of a forgivable loan. • As a condition of receiving Multi-family (Rental) Unit Production — New Construction — Round 4 assistance, you must execute and consent to the recording of 10-year forgivable (forgiven in full at the end of the 10-year compliance period), non-receding loan documents and the agreement for covenants and restrictions against the assisted property. If the Disaster-affected Rental Property is sold, or title is transferred or conveyed before the 10-year maturity date of the forgivable, non-receding loan has been reached, then the entire amount of assistance shall be due and payable. Certifications: • Any person or entity, who obtains funds through false representation, is guilty of theft and may be prosecuted and sentenced accordingly. • I/We certify that the statements contained in this application are true, accurate, and complete to the best of my/our knowledge and belief. Signatures: Eventual owner of record of the Rental Property must sign this application. By signing this application, the undersigned acknowledge(s) that any financial assistance received through the Multi-family(Rental) Unit Production— New Construction Program— Round 4 shall be in the form of a forgivable, non-receding loan, which loan may be secured by the recorded forgivable loan documents. The forgivable, non- receding loan shall be due and payable in full upon the sale or transfer of the assisted property. Borrower(Owner of Rental Property ignature Date Joint Applicant Signature Date We certify that we have reviewed this application (worked with the rental applicant on the final details of the proposal, revising as necessary) and given our approval of this project. CDBG Disaster Recovery Recipient(Local Government) Date 3 Multi-family (Rental) Unit Production (New Const.)—Round 4 Budget Summary General Administration CDBG Requested Amount Total #of Units 6 (CDBG Assisted) CDBG $ 709,723 $ 14,794 $724,517 Requested Amount IAl Other Funds Summary Grant Source of Funds Use of Funds Amounts OR Loan Contact Telephone Commitment (list all) (Be Specific) (if loan, Person Number Status provide Name interest rate &term) Land $3.00 Cash Allen 319-521- Committed Connerley Construction Acquisition Connerley 8008 Architect $400 Cash Allen 319-521- Committed Connerley Construction Connerley 8008 Legal and $6000 Cash Allen 319-521- Committed Connerley Construction Accounting Connerley 8008 Construction $23,597 Cash Allen 319-521- Committed Connerley Construction and Connerley 8008 Improvement $30,000 Other Funds pi Total TOTAL PROJECT $754,517 BUDGET=[C) (CDBG Total[Al + [CI Other Funds Total =[C Total Project Delivery Costs $ • ,,,w CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES O,reIIO�p 3505 EASTON AVE. WATERLOO,IA 50702 (319)291-4553 FAX(319)291-4523 LARRY N.SMITH SUPERINTENDENT Mayor BUCK CITY OF WATERLOO CLARK Council Communication COUNCIL City Council Meeting: 5/7/2012 MEMBERS Dept.Prepared: / 012 �Q sk� Dept. Head Signature: �iLu, el DAVID # of Attachments: JONES Ward CAROLYN SUBJECT` Disinfection Facilities City Contract# 817 COLE Ward 2 Submitted by: Larry N. Smith, Superintendent HAROLD Recommended CityCouncil Action: Resolution approving Story GETTY pprovin award of bid and contract to Ward 3 Construction of Ames, IA low bid for City Contract#817, Disinfection Facilities in the amount of 4,123,000. QUENTIN HART Ward 4 Summary Statement RON Expenditure Required WEEPER Ward 5 Source of Funds 611-14-5320-2163 BOB GREENWOOD Policy Issue Al-Large STEVE Alternative SCHMITT At-Large Background Information: WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer ACOMAECOM 319 232 6531 tel 501 Sycamore Street 319 232 0271 fax Suite 222 Waterloo,Iowa 50703 www.aecom.com April 26, 2012 Mr. Keith Kearns Assistant Superintendent Waste Management Services Waterloo Pollution Control Operations 3505 Easton Avenue Waterloo, Iowa 50702 Subject: FY 2011 Disinfection Facilities Easton Avenue Water Pollution Control Facility City Contract No. 817 City of Waterloo, Iowa AECOM No. 60184375 Dear Keith, We are returning herewith the original bid documents from the bids received on April 23, 2012, for the above-referenced project. We reviewed the bid documents and prepared a tabulation of the bids — also attached. All of the bids appear to be in order, and we recommend approval of the low bidder, Story Construction Company of Ames, Iowa, in the amount of Four Million One Hundred Twenty-Three Thousand Dollars ($4,123,000.00). We are preparing an amendment to our agreement for construction-related services (CRS) and will submit it for your review next week. If you have any questions or need us to do anything further at this time, please let us know. Yours sincerely, C1¢S�CJ Robert E. Bamsey, E. Enclosures: As Noted c: Suzy Schares L:\worklADMIN\TRNSCR\LETTERS\Kearns.docx r ' 1 i FORM OF BID OR PROPOSAL F.Y.2011 DISINFECTION FACILITIES f EASTON AVENUE WATER POLLUTION CONTROL FACILITY ( CITY CONTRACT NO.817 t CITY OF WATERLOO,IOWA Li Honorable Mayor and City Council r : Waterloo,Iowa I • € . oentlemen: I. The undersigned,being a Corporation existing under the laws of the State of Iowa f ' _,a Partnership consisting of the 1. followingpartners: .: , having familiarized (himself) (themselves) (itself) with the existing conditions on the project area affecting the cost of the work,and with all the contract documents listed In the Table of Contents and Addenda(If any),as prepared by AECOM now on file in the office of the City Clerk, ii City Hall, Waterloo,Iowa, hereby proposes to furnish all supervision, technical personnel, labor,materials, -' machinery,tools,appurtenances,equipment,and services,including utility and transportation services required to construct and complete this F.Y.2011 DISINFECTION FACILITIES-EASTON AVENUE WATER ir ' POLLUTION CONTROL FACILITY,CITY CONTRACT NO. 817,all in accordance with the above- listed documents and for the unitprices for work in place for the following items and quantities: F.Y.2011 l DISINFECTION FACILITIES EASTON AVENUE WATER POLLUTION CONTROL FACILITY CITY CONTRACT NO. r ' ITEIM TOTAL NO. i 1:1"Ehr DESCRIPTION ' - ES` b JNIT.13ID.:, .'•":' . • UNIT .QUANTITY •PRICE OTALBII?FRICE 1 Ultraviolet Disinfection Facilities LS 1.0 S S TOTAL AMOUNT Ai; 1 ;, 1 � C Z> s yt Cl�`� 2. It is understood that the quantities set forth are approximate only and subject to variation and that the lump sum bid for the work done shall govern in the actual payment to Contractor. 3. In submitting this bid,the bidder understands that the right is reserved by the City of Waterloo,Iowa,to reject r . any or all bids. If written notice of the acceptance of this bid is mailed, telegraphed, or delivered to the ) undersigned within thirty (30) days after the opening thereof, or at any time thereafter before this bid is V.; withdrawn,the undersigned agrees to execute and deliver an agreement in the prescribed form and furnish the required bond and certificate of the insurance within ten(10)days after the agreement is presented to him for r• signature,and start work within ten(10)days after"Notice to Proceed'Is issued ti 4. Security in the sum of 5% Dollars($ )in the form of a Bid Bond is submitted herewith in accordance with the INSTRUCTIONS TO BIDDERS. i 5. Attached hereto is a Non-Collusion Affidavit of Prime Contractor. i.: 6. Attached hereto is a Resident Bidder Certification. L I• L BF-1 WATERLOO UV-60184375 7. The bidder is prepared to submit a financial and experience statement upon request. 8. The Prime Contractor and Subcontractor(s),which have performed en aggregate of$10,000.00 in work for the City in the current calendar year,are prepared to submit an AAP or Update and an EOC,within ten(10)days of notification that the bid submitted is lowest and acceptable. • • 9. The bidder has received the following Addendum or Addenda: Addendum No. 'I Date April 17,2012 10. The bidder shall list the MBE/WBE subcontractor(s), amount of subcontracts and bid items on the City of Waterloo Minority and/or Women Business Pre-bid Contactlnformation Font submitted with this Form of Bid or Proposal. The apparent low Bidder shall submit a list of all other Subcontractor(s)to be used on this Project • to the City of Waterloo by 5:00 p.m.the business day following the day Bids on this Project arc due along with the Non-Collusion Affidavits of�j Subcontractor(s). • The subcontractors listed on this proposal and/or submitted to the Contract Compliance Officer cannot be changed except for the following reasons: I) The City of Waterloo does not approve the subcontractors. • 2) The subcontractors submit in writing that they cannot fulfill their subcontracts. 11. The bidder has filled in all blanks on this proposal. Those blanks not applicable are marked"none"or"NA". 12. The bidder has attached all applicable forms. 13. The Owner reserves the right to select alternates,delete line items,and/or to reduce quantities prior to the award of a contract due to budgetary limitations. STORY CONSTRUCTION CO. April 23.2012 (Name idler) (Date) BY: , 7 Patrick L.GearV Tido Chief Operating Officer Official Address: (Including Zip Code): • 300 South Bell Avenue,Ames, Iowa 50010-7707 I.R.S.No. 42-0992152 . • BF-2 WATERLOO W-601E437S NON-COLLUSION AFFIDAVIT OF PRIME BIDDER, State of Iowass ) County of Story ) Patrick L.Geary ,being first duly sworn,deposes and says that: 1, He is officer(Owner.Partner,Officer,Representative,or Agent) ,of STORY CONSTRUCTION CO. ,the Bidder that has submitted the attached Bid; 2. He is fully Informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; 3. Such Bid is genuine and is not a collusive or sham Bid; 4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties In interest,including this affiant,has in any way colluded,conspired,connived or agreed,directly or indirectly,with any other Bidder,firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding In connection with such Contract,or has in any manner,directly or indirectly,sought by agreement or collusion or communication or conference with any other Bidder,firm or person to fix the price or prices in the attached Bid or of any other Bidder,or, to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder,or to secure through any collusion,conspiracy,connivance,or unlawful agreement any advantage against the City of Waterloo,Iowa,or any person interested in the Proposed Contract;and 5, The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives,owners,employees,or parties in In st including t ffrant. (Signed) I Patrick L.Geary Ch of Operating Officer Title /f`Q' Subscribe¢an��o i to before me this ram/ day of �� V <,2012. aft. ' i M.C mp Title ice Manager My commission expires /7/6', / i), (`//3 �" `9F LISA M. CAMP 9 Commission Number 196631 . y jopissior- NCA-1 WATERLOO UV-60184375 }RESIDENT BIDDER CERTIFICATION • CONTRACT NO: 817 PROJECT NAME: F.Y.2011 Disinfection Facilities-Easton Avenue WPCF,City of Waterloo, Iowa DATE OF LETTING: April 23,2012 To be a qualified resident bidder,the person,corporation,partnership,or fnm shall not have,as employees,Illinois laborers on the work site of a non-federal-aid project within Iowa, An Illinois laborer is any person who has resided in Illinois for at least 30 days and intends to become or remain an Illinois resident. This applies to all labor on the project, whether skilled, semi-skilled, or unskilled, whether manual or non-manual. This also applies to work subcontracted by or to the resident bidder on a non-federal-aid project within Iowa. The resident bidder may place on such work no more than three residents of Illinois who arc his regularly employed executive and technical experts. This qualification as resident bidder shall be maintained by the contractor and his subcontractors at the work site until this project is completed. I hereby certify that no Illinois resident laborer as defined above will be employed at the work site during the contract period from the start of the project until its completion. COMPANY NAME STORY C NSTRUCTION CORPORATE OFFICER 7' Patrick L.Geary TITLE Chief Operating Officer DATE April 23,2012 • RR-2 WATERLOO UJV-60184375 5LE4S109-A11001R38LW 911 � cy 02, s. C Y Z 1St m p rt n p Ftg. o.5 g 5-A -n 'C 4 .5, O rt n nip .QiC = ^•� p"'�.I ` r 70,7 3 o 00.,a-r n (D w • 54 4g co t�a°• ii$ to z ap V. q t7 $ n o �+•C `.K C .�y 7 pp G q 'riVol •K•nr� [h i3 -1 r3'F.A o .(g, r-3`6a.. 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Di CD EU 01 .-a r-+ rr+ ,I-I. v •--t r* r-+ r+ n (D CD CD (D (D rD I'D CO (D ,..' -s -I -, -1 -s 1 -, -s -, .<. O O O O O O 0 O 0 O O O O O O O O O D D D D D D D D D N Di Iv CD CD U'1 ll1 U'1 Ul U1 Ul ui Ul Ul N Q 0 0 0 0 0 0 0 0 0 -P• V V V V V V V V V "p 0 NJ O O O OUJ UJ0 O O O O O O 1 01 00 0 Q CDa I-a W UJ UJ W UJ UJ UJ UJ UJ 1 I-' 1-1 F-s I-s I— I-s F-s 1-1 * N F t0 t0 t0 t0 to t0 t0 t0 t0 O IN N N N N N 6N N UJ F U./-+ UJ UJ UJ 01 U./ U I— J X- N W Ui 01 W UJ Ol I—a U1 NJ . .+ I AI I A 6 .' O t0 3 A F-s UJ NJ V O CA 00 002. 1 A CT 0 O J VI Oo O rD I— 01 U1 0 F' to t0 LJ1 00 UJ UJ IN I-1 Fa I— lD t0 t0, -nN N N X W UJ UJ cin 0I 01 Z 1-` O co = Ul ul F' 3 00 F' V T 0o Ul V (D 0 CM 0 N to V1 cn 0 0 t/i <• < <. ro vi r*, in. r*. •-•. r*. r*, - In Cl 6* 8 5. 6 UJ W W UJ UJ n r+ - m m m m m m m m c rx* N X rx-r ,xf rr+ fD (D - 0c0 O O O O O O v MI. n 3 x' 3 3 3 3 O a a -aaa ro 0 0 o o n (<D r<D < ro ro .0 3 3 6 3 3 a (DM (D CD N fI) 7 LA US rr* CA U' Ni .................. v' 0 NJ STORY CONSTRUCTION 300 SOUTH BELL AVENUE/AMES,IOWA 50010-7707 I1 PHONE 515-232-4358/FAX 515-232-0599 April 13, 2012 First Name, Last Name Facsimile: Company Name Street Address City, State, ZIP RE: F.Y. 2011 Disinfection Facilities—Easton Avenue Water Pollution Control Facility City Contract No. 817 City of Waterloo, Iowa Our firm is soliciting proposals for the Disinfection Facilities —Easton Avenue,Water Pollution Control Facility, City of Waterloo, in Waterloo, Iowa, which bids on Monday, April 23, 2012 at 4:00 PM Local Time. Story Construction will be a prime bidder on the general contract work for this project. We are requesting your written proposal or material quotation in our office in Ames, Iowa, by 3:00 PM on Monday, April 23, 2012, in order to be considered. You may mail your bid proposal to us at 300 South Bell Avenue, Ames IA 50010, or fax directly to our Ames office fax at 515-232-0599, or e-mail your proposal to estimatinq(o storycon.com or call us at 515-232-4358. If you should call in your proposal, please follow with a written scope of work and quotation within 24 hours. Plans(half-size) and Specifications are available from AECOM, 501 Sycamore Street, Suite 222,Waterloo, Iowa, (319)232-6531, upon receipt of a$25.00 refundable deposit. Full-size plan sets are also available from AECOM for a nonrefundable deposit of$100.00. Documents are also available for review at the following locations: -Waterloo Plan Room, 612 Mulberry Street, Waterloo, IA -Master Builders of Iowa, 645—32nd Avenue SW, Ste. C, Cedar Rapids, IA -Master Builders of Iowa, 221 Park Street, Des Moines, IA -LaCrosse Builders Exchange, 427 Gillette Street, LaCrosse,WI Story Construction Co. is presently soliciting for the following work in connection with the above referenced project. Division/Section - Description Story Construction Co. is an Equal Opportunity Employer, and all qualified bidders will not be discriminated against due to race, religion, color, sex, or origin. Sincerely, STORY CONSTRUCTION CO. GENERAL CONTRACTOR/DESIGN-BUILDER/CONSTRUCTION MANAGER www.storycon.com r \ BID BOND KNOW ALL MEN BY THESE PRESENTS,that we, Story Construction Co. as Principal,and United Fire& Casualty Company as Surety are held and firmly bound unto the CITY OF WATERLOO ,Iowa, hereinafter called"OWNER,"in the penal sum Five Percent of Amount Bid Dollars($ °° )lawful money of the United States,for the payment of which sum will and truly be made,we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. The condition of this obligation is such that whereas the Principal has submitted the accompanying bid dated the 23rd day of April ,2012,for F.Y. 2011 Disinfection Facilities Easton Avenue Water Pollution Control Facility, City Contract No. 817, In the City of Waterloo, Iowa NOW,THEREFORE, (a)If said Bid shall be rejected,or in the alternate, (b)If said Bid shall be accepted and the Principal shall execute and deliver a contract in the form specified and shall furnish a bond for his faithful performance of said contract,and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, Then this obligation shall be void,otherwise the same shall remain in force and effect;it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. By virtue of statutory authority, the full amount of this bid bond shall be forfeited to the Owner in liquidation of damages sustained in the event that the Principal fails to execute the contract and provide the bond a4 provided in the specifications or by law. The Surety, for value received,hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid or execute such contract;and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the Principal and the Surety,have hereunto set their hands and seals, and such of them as are corporations, have canard their corporate seals to be hereto affixed and these presents to be signed by their proper officers this 23rd day of April ,AD.2012. Story Construe' n Co. ( arcuateND Peal) (Sear) Principal By CFU Se cetcary- ( itle) Unit d Fire& Casualty Co any (Seal) 6.141tness M. (Iv Surety Witness Lacey ramblit ne owner Attorney-in-fact BB-I WATERLOO U V•601 X4375 UNITED FIRE& CASUALTY COMPANY HOME OFFICE -CEDAR RAPIDS, IOWA CERTIFIED COPY OF POWER OF ATTORNEY (Original on file at Home Office of Company-See Certification) KNOW ALL MEN BY THESE PRESENTS, That the UNITED FIRE & CASUALTY COMPANY, a corporation duly organized and existing under the laws of the State of Iowa, and having its principal office in Cedar Rapids, State of Iowa, does make, constitute and appoint KEVIN J. KNUTSON, OR JACQUELINE M. DEVINE, OR JODY A. DECKER, ALL INDIVIDUALLY OF THE CEDAR RAPIDS, IA OFFICE, OR CRAIG E. HANSEN, OR JAY D. FREIERMUTH, OR BRIAN M. DEIMERLY, OR CINDY BENNETT, OR ANNE CROWNER, OR TIM MCCULLOH, OR STACY VENN, OR LACEY CRAMBLIT, OR SHIRLEY S. BARTENHAGEN, OR LAURE GUISINGER, ALL INDIVIDUALLY of DES MOINES IA its true and lawful Attorney(s)-in-Fact with power and authority hereby conferred to sign, seal and execute in its behalf all lawful bonds,undertakings and other obligatory instruments of similar nature as follows: Any and Al 1 Bonds and to bind UNITED FIRE& CASUALTY COMPANY thereby as fully and to the same extent as if such instruments were signed by the duly authorized officers of UNITED FIRE & CASUALTY COMPANY and all the acts of said Attorney, pursuant to the authority hereby given are hereby ratified and confirmed. The Authority hereby granted is continuous and shall remain in full force and effect until revoked by UNITED FIRE & CASUALTY COMPANY. This power of Attorney is made and executed pursuant to and by authority of the following By-Law duly adopted by Board of Directors of the Company on April 18, 1973. "Article V-Surety Bonds and Undertakings" Section 2, Appointment of Attorney-in-Fact. "The President or any Vice President, or any other officer of the Company may, from time to time, appoint by written certificates attorneys-in-fact to act in behalf of the Company in the execution of policies of insurance, bonds, undertakings and other obligatory instruments of like nature. The signature of any officer authorized hereby,and the Corporate seal, may be affixed by facsimile to any power of attorney or special power of attorney or certification of either authorized hereby; such signature and seal, when so used, being adopted by the Company as the original signature of such officer and the original seal of the Company, to be valid and binding upon the Company with the same force and effect as though manually affixed. Such attorneys-in fact, subject to the limitations set forth in their respective certificates of authority shall have full power to bind the Company by their signature and execution of any such instruments and to attach the seal of the Company thereto. The President or any Vice President, the Board of Directors or any other officer of the Company may at any time revoke all power and authority previously given to any attorney-in-fact. `4<<u 'c su+4ra,,. IN WITNESS WHEREOF, the UNITED FIRE & CASUALTY COMPANY has caused these presents to be signed by Y 4 � . its vice president and its corporate seal to be hereto affixed this 15t h day of March, 2012 R CORPORATE O: 3 --•—• f? UNITED FIRE &CASUALTY COMPANY ,,� seta 14. d4 ` /'`'�/t r$intos�N`` By State of Iowa, County of Linn, ss: Vice President On 15th day of March, 2012, before me personally came Dennis J. Richmann to me known, who being by me duly sworn, did depose and say; that he resides in Cedar Rapids, State of Iowa; that he is a Vice President of the UNITED FIRE& CASUALTY COMPANY, the corporation described in and which executed the above instrument;that he knows the seal of said corporation; that the seal affixed to the said instrument is such corporate seal; that it was so affixed pursuant to authority given by the Board of Directors of said corporation and that he signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said corporation_ Mary A.Jansen ,,+y1 Iowa Notarial r7 mamsptm.../ ?f�1 Commission number 13273 " My Commission Expires 10/26/13 Notary Public I, the undersigned officer of the UNITED FIRE & CASUALTY COMPANY, do hereby certify that I have compared the foregoing copy of the Power of Attorney and affidavit, and the copy of the Section of the by-laws of said Company as set forth in said Power of Attorney, with the ORIGINALS ON FILE IN THE HOME OFFICE OF SAID COMPANY, and that the same are correct transcripts thereof, and of the whole of the said originals, and that the said Power of Attorney has not been revoked and is now in full force and effect. •`at‘u�nrrrq dvac,', ,�� In testimony whereof I have hereunto subscribed my name and affixed the corporate seal of the said Company goo this 23r day of April 20 12 4. CORPORATE SEAL �. ,A4 Secretary BPOA0019 0611 ge # 9 = , | 9 t « z % R » ! i } $ ! ° [ ! ! : ! < c $ : & ® ` CO az ! ! ■ E § \ \ \ \ � } \ � 4-1 � \ \ at 8 t ro = 1 to } & 2 ({ { _ ; 0 \ 0 \ Ixx . x ; \ C O. ! , ( . xxx ; t ) ) * = o / ] � x . . . ; { ' = 0 In 4. �61 0 xx . . a { / { . E ° 0 ^ $ . . . � ; / / }/ CITY OF WATERLOO • Council Communication City Council Meeting: May 7,2012 Prepared: A ril 30 201 Dept. Head Signatur . #of Attachments: 2 - SUBJECT: CLAIM RESOLUTION AGREEMENT FOR IMPRELIS TREE DAMAGE AT GATES PARK GOLF COURSE Submitted by: Todd Derifield, City Forester Recommended City Council Action: Request Council approve and authorize the Mayor to sign agreement with DuPont to settle the City's claim for tree damage that occurred at Gates Park Golf Course as a result of application of Imprelis herbicide. Two original agreements are included for Mayor's signature. Expenditure Required : None Source of Funds: NA Policy Issue: NA Alternative: NA Background Information: This agreement has been reviewed by the City Attorney's office and is being offered with the following terms: 1. Cash settlement to City is$36,194.35. DuPont is also paying a contractor directly to remove the trees. 2. City will have two limited warranties. The first covers replacement trees planted by someone that DuPont considers a"qualified tree replacer,"for two years from date of planting. The City can hire someone else to do that work,but this warranty won't cover what they do. The second warranty is for damage to any other trees on City property caused by Imprelis. That warranty runs to 12/31/2013. 3. City releases all claims against DuPont except for warranty claims. 4. City waives its right to participate in a class action lawsuit for Imprelis damage. CITY OF WATERLOO Committee Communication Finance and Public Safety Committee Meeting: May 7, 2012 Created on May 2, 2012 Dept. Head Signature: Dan Trelka, Director of Safety Services # of Attachments: 1 SUBJECT: Request approval to authorize the disbursement of forfeiture funds to Tri-County Drug Enforcement Task Force agencies. Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Approve request to distribute forfeiture funds in the amount of$80,00o to Tri-County Task Force agencies. Summary Statement: These funds were seized during drug investigations and then distributed to the agencies involved in the task force. Expenditure Required: No Source of Funds: Forfeiture funds Policy Issue: None Alternative: None Background Information: This is a routine distribution of funds forfeited during the investigation and prosecution of narcotic violations. AP it, CITY OF WATERLOO , IOWA 1.41 .�11,7" WATERLOO POLICE DEPARTMENT !L T rp 715 Mulberry Street • Waterloo, IA 50703 • (319)291-4339 Fax(319)291-4332 p DANTEL J.TRELKA • Director of Safety Services "6311 o Mayor MEMORANDUM BUCK CLARK Date: May 2, 2012 COUNCIL MEMBERS To: Tri-County Enforcement Task Force Board Members From: Daniel J. Trelka DAVID Chairman JONES Ward I Subject: Forfeiture Distributions CAROLYN COLE We recently took in a substantial amount of forfeiture dollars and can Ward 2 now distribute forfeiture monies to your agency. HAROLD GETTY Total distribution at this time will be$80,000.00, spread out as follows: Ward 3 QUENTIN M. Waterloo Police Department 39% 31,200.00 WHard T AR Cedar Falls Police Department 19% 15,200.00 Black Hawk County Sheriffs Office 19% 15,200.00 RON WELPER Bremer County Sheriffs Office 6% 4,800.00 Wards Waverly Police Department 6% 4,800.00 BOB LaPorte City Police Department 4% 3,200.00 GREENWOOD At-Large Hudson Police Department 4% 3,200.00 STEVE Evansdale Police Department 3% 2,400.00 SCHMITT 80,000.00 At-Large We are working to have the checks processed and out to your agencies as soon as possible. If you have any questions, feel free to contact me at (319)-291-4339. Cc: Captain Dave Mohlis Cheryel Stevenson, Finance File CITY WEBSITE:www.cityofwaterlooiowa.com tt u4 WE'RE WORKING FOR YOU! An Equal Opportunity/Aftirmative Action Employer CITY OF WATERLOO , IOWA 41,a Ili, wT`t, COMMUNITY PLANNING AND DEVELOPMENT m 715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 N100 ‘4:> NOEL C.ANDERSON,Community Planning&Development Director Council Communication City Council Meeting: Ma 201 Mayor Prepared: May 2, 2012 BUCK CLARK Dept. Head Signature: # of Attachments: COUNCIL MEMBERSSUBJECT:Approval of demolition contract with Benton's Sand and Gravel Inc, for demolition services no RACM of 820 and 910 Sycamore Streets and 1518 W. 4th Street in the amount of$66,825.00, DAVID JONES Ward 1 Submitted by: Noel Anderson-Community Planning& Development Director CAROLYN Recommended City Council Action:Approval of demolition contract COLE Ward 2 with Benton's Sand and Gravel Inc, for demolition services no RACM of 820 and 910 Sycamore Streets and 1518 W. 4th Street in the amount of$66,825.00, HAROLD Ward3 Summary Statement: The properties located at 910 and 820 Sycamore Streets Ward 3 where purchased with the intent to demolish for residential development in QUENTIN approximately 2001. However, that development did not occur and the city now has HART a new developer that will build 6 twelve-unit apartment buildings. The house at Ward 4 1518 W. 4th was acquired through Iowa Code 657 A. RON WEEPER Expenditure Required: $66,825.00 Ward 5 BOB Source of Funds: The demolition activities of this site will be undertaken by the GREENWOOD City of Waterloo using G.O. funds, for nuisance abatement. At-Large STEVE Policy Issue: Dilapidated Housing SCHMITT At-Large Alternative: N/A Background Information: cc:NOEL C.ANDERSON,Community Planning&Development Director CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! ` An Equal Opportunity/Affirmative Action Employer Demolition and Site Clearance Services (no RACM) for 820 and 910 Sycamore Streets, and 1518 West 4th Street April 23, 2012 Bid Tab Estimate: $ -------- Bid Security Required Bidder Bid Security Bid Amount Benton's Sand & Gravel, Inc 905 Center Street r 10 S}. Cedar Falls, IA Kelly Demolition LLC 1100 W. Mt. Vernon Rd / Mount Vernon, IA Lehman Trucking & Excavating, Inc. 1422 Ashland Ave 776}, 0-c) Waterloo, IA Peterson Contractors Inc. Box A ' 6'� Reinbeck, IA �? / /� CITY OF WATERLOO Council Communication 5(71VW City Council Meeting: May 7, 2012 • �� _ /,Or Prepared: April 25, 2012 rOl�f-)� ��j `C Dept. Head Signature: Dennis Clark # of Attachments: 1 SUBJECT: Release of one Real Estate Mortgages for Payment of Promissory Note in Conjunction with the Kimball South Rural Water Main Project Submitted by: Dennis Clark, General Manager of Waterloo Water Works Recommended City Council Action: Adopt Resolution approving release of one Real Estate Mortgage for Payment of Promissory Note in Conjunction with the Kimball South Rural Water Main Project and directing execution of said Release of Real Estate Mortgage by Mayor. Owner Address Gary C. Marshall and Sharon K. Marshall 6910 Ansborough Avenue Summary Statement: As part of a water main extension project which was completed in October 1996, residents in the area of South Kimball Avenue signed agreements to pay the Water Works a participation fee for access to the water main. The participants had two options: payment of the total fee up front, or payment terms with a 15-year term promissory note. Note balances can be prepaid at anytime without penalty. The property owners listed above have paid the promissory notes in full. The Board of Trustees of the Waterloo Water Works adopted a resolution at their Board meeting, instructing the General Manager to forward the request to approve the release of the Real Estate Mortgage to the Mayor and City Council of Waterloo, Iowa. Expenditure Required: No City funds are required for this action. The Waterloo Water Works paid for the water main extension project, and is recovering the balance of the project costs by payment of the promissory notes. Source of Funds: Waterloo Water Works operating funds, generated from water sales. Policy Issue: Alternative: Background Information: II WATERLOO WATER WORKS DENNIS D.CLARK,P.E. 325 SYCAMORE STREET • P.O.80X 27 319-232-6280 TRUSTEES: TERRY M.KUNTZ,Chair General Manager WATERLOO,IOWA 50704 FAX:319-232-1962 RODGER L.BURRIS,Vice-chair MARY H.POTTER April 25, 2012 Ms. Suzy Schares, City Clerk City of Waterloo 715 Mulberry Street Waterloo, IA. 50703 Dear Suzy: The enclosed is a Release of Real Estate Mortgage for Gary C. Marshall and Sharon K. Marshall, 6910 Ansborough Avenue, authorized by the Waterloo Water Works Board on April 18, 2012 as follows: Gary C. Marshall and Sharon K. Marshall, owners of 6910 Ansborough Avenune, paid the Waterloo Water Works the remaining balance of their Promissory Note and Mortgage for the Kimball South Rural Water Main Project. Pending Board approval, the release of Real Estate Mortgage will be forwarded to the Waterloo Mayor and City Council for their approval to release the real estate mortgage. After execution of the mortgage release documents, the documents will be recorded at the Black Hawk County Recorder's Office. It was moved by Kuntz, seconded by Potter and approved to adopt a resolution to approve payment and release of real estate mortgage for 6910 Ansborough Avenue and to forward the release to the Mayor and City Council. I will submit the release to the county recorder after it is signed. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosure Prepared by Dennis D.Clark,Waterloo Water Works.325 Sycamore.Street,Waterloo.IA(319)232-6280 RELEASE OF REAL ESTATE MORTGAGE The City of Waterloo,the present owner of the mortgage for the benefit of the Waterloo Water Works hereinafter described,for valuable consideration,the receipt of which is hereby acknowledged, does hereby confirm that the following described real estate situated in Black Hawk County, Iowa,to-wit: The South 718.81 feet of the East 303.05 feet of the Southeast Quarter of the Southeast Quarter of Section 20,Township 88 North, Range 13 West of the 5th Principal Meridian in Black Hawk County, Iowa, except for the South 215.61 feet of the East 303.05 feet thereof. Is hereby released from the lien of the real estate mortgage, executed by Gary C. Marshall and Sharon K. Marshall, on October 19, 1999, recorded in the records of the Office of the Recorder of the County of Black Hawk, State of Iowa, in Book 527 of Land Mtg., at Pages 461 and 462. Words and phrases herein, including acknowledgment hereof, shall be construed as in the singular or plural, and as masculine,feminine or neuter gender, according to the context. DATED this day of Ernest G. Clark, Mayor Suzy Schares, City Clerk STATE OF IOWA COUNTY OF BLACK HAWK ss. On this day of , before me, a Notary Public in and for the State of Iowa, personally appeared Ernest G. Clark and Suzy Schares,to me personally known, and,who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Waterloo, Iowa;that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in Resolution adopted by the City Council, under Roll Call No. the day of of the City Council on d that Ernest G. Clark and Schares acknowledged the execution of the instrument toanbe their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. Notary Public in and for said County and State My commission expires WATERLOO WATER WORKS DENNIS D.CLARK,P.E. 325 SYCAMORE STREET • P.O.80X 27 319-232-6280 TRUSTEES: TERRY M.KUNTZ,Chair General Manager WATERLOO,IOWA 50704 FAX:319-232-1962 RODGER I..BURRIS,Vice-chair MARY H.POTTER April 25, 2012 Ms. Suzy Schares, City Clerk City of Waterloo 715 Mulberry Street Waterloo, IA. 50703 Dear Suzy: The enclosed is a Release of Real Estate Mortgage for Gary C. Marshall and Sharon K. Marshall, 6910 Ansborough Avenue, authorized by the Waterloo Water Works Board on April 18, 2012 as follows: Gary C. Marshall and Sharon K. Marshall, owners of 6910 Ansborough Avenune, paid the Waterloo Water Works the remaining balance of their Promissory Note and Mortgage for the Kimball South Rural Water Main Project. Pending Board approval, the release of Real Estate Mortgage will be forwarded to the Waterloo Mayor and City Council for their approval to release the real estate mortgage. After execution of the mortgage release documents, the documents will be recorded at the Black Hawk County Recorder's Office. It was moved by Kuntz, seconded by Potter and approved to adopt a resolution to approve payment and release of real estate mortgage for 6910 Ansborough Avenue and to forward the release to the Mayor and City Council. I will submit the release to the county recorder after it is signed. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager D D C/cm Enclosure CITY OF WA I'BRLOO Council Communication 5146(2- City Council Meeting: May 7, 2012 Prepared: May 1, 2012 VttS jl 5(�Gp_ Dept. Head Signature: Eric Thorson (, # of Attachments: SUBJECT: FY 2012 East Donald Street Improvements Contract No. 797, STP-U-8155(714)-70-07 Notice of Public Hearing Submitted by: Jeff Bales,Associate Engineer Recommended City Council Action: Receive and approve Plans and Specifications as prepared by AECOM and set May 14, 2012 as date for Public Hearing and instruct City Clerk to publish said Notice of Public Hearing. Summary Statement This project will be let by the Iowa DOT on May 15, 2012. Expenditure Required To be determined Source of Funds N/A Policy Issue N/A Alternative N/A Background Information: This federal-aid project is the reconstruction of Donald Street from U.S. 63 easterly to 100 feet east of Mildred Street and includes improvements to the lane configuration of Donald St., 4th Street intersection, storm sewer, sanitary sewer and recreational trail. CITY OF WATERLOO r.1 Q.4 f i Vf? Council Communication City Council Meeting: May 7, 2012 Prepared: May 1, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2012 SIDEWALK REPAIR PROGRAM - ZONE 2 CONTRACT NO. 824 Submitted by: Wayne Castle, PLS, EI,Associate Engineer Recommended City Council Action: It is recommended that Council approve these documents, set May 21, 2012, as the date for the public hearing and bid opening and instruct the City Clerk to publish said notices. Summary Statement Transmitted herewith are the Plans and Specifications for the F.Y.2012 SIDEWALK REPAIR PROGRAM—ZONE 2, Contract No. 824, as prepared by the City Engineer's Office. Expenditure Required To Be Determined Source of Funds G.O. Bonds Policy Issue N/A Alternative None Background Information: Cc: Rudy Jones, Community Development Director CITY OF WA IERLOO -4,11: IA 11909-- Council Communication City Council Meeting: May 7, 2012 Prepared: May 1, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2012 LOGAN AVENUE SIDEWALK CONTRACT NO. 782 Submitted by: Jeff Bales,Associate Engineer Recommended City Council Action: It is recommended that Council approve these documents, set May 21, 2012, as the date for the public hearing and bid opening and instruct the City Clerk to publish notice of public hearing and notice to bidders. Summary Statement: Transmitted herewith are the Plans and Specifications for the F.Y. 2012 LOGAN AVENUE SIDEWALK, Contract No. 782, as prepared by the City Engineer's Office. Expenditure Required To Be Determined Source of Funds ADA Commission Funds Policy Issue N/A Alternative None Background Information: This project includes the construction of sidewalk along the west side of Logan Ave. (Highway 63) from Donald Street to the Hy-Vee entrance. CITY OF WA I ERLOO 49M/7 g..., Council Communication City Council Meeting: May 7, 2012 Prepared: May 2. 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: SIDEWALK INSPECTION AND REPAIR PROGRAM-ZONE 2 Submitted by: W. Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: I request that Council authorize the Engineering Department to notify the property owners of the necessary sidewalk repairs. I also request that Council set May 29, 2012 as the date for a public hearing on the proposed repairs, for discussion on errors and omissions but not costs, and instruct the City Clerk to publish said notice. Summary Statement City staff has completed the sidewalk inspection for Zone 2 and calculated the estimated repair costs for each affected property and are ready to notify property owners. Included in this notice will be an estimate of the repair cost, if included in an assessment program. Expenditure Required N/A Source of Funds N/A Policy Issue N/A Alternative N/A Background Information: By Waterloo ordinance, property owners will be allowed 45 days from the date of notice to voluntarily repair their walk. Property owners, or their designated contractors, will be allowed to obtain sidewalk permits during that 45-day period. The final day to obtain a permit will be June 29, 2012. All sidewalk repair construction will be required to be completed by July 13, 2012. Any unrepaired sidewalk remaining would then be included in an assessment program. The assessment program will be prepared following the 45-day period with construction let as soon as possible thereafter. CITY OF WATERLOO Committee Communication Committee Meeting: May 7, 2012 Prepared:April 23, 2012 Dept. Head Signature: Bradley Hagen, Airport Director # of Attachments: 1 SUBJECT: Approval of Plans, Specifications,Advertising, and setting date for a public hearing and bid letting at the regular City Council meeting on May 29, 2012 for Rehabilitate Airfield Electrical Vault at Waterloo Regional Airport. Submitted by: Bradley Hagen,Airport Director Recommended City Council Action: Approval of Plans, Specifications,Advertising, and setting date for a public hearing and bid letting at the regular City Council meeting on May 29, 2012 for Rehabilitate Electrical Vault at Waterloo Regional Airport. Summary Statement Expenditure Required: Engineers Estimate-$952,500 Source of Funds: 90% ($857,250) FAA Grant 10% PFC / 10% ($95,250) PFC Policy Issue Alternative Background Information: This project will replace the existing electrical vault, install a new computer based airfield lighting control system, replace the terminal apron lighting system, and provide painted holding position signs on the taxiways. The airfield lighting vault is and original building at the airport that is outdated and unsafe. The new airfield lighting control system will replace the current system that is over 20-years old. The terminal apron lighting system was installed in the 70"s and new lighting technology will allow for more efficient lights as will as being able to lower the height of the lights so that they will be easier to maintain. The painted holding position signs are required to meet current design standards. NOTICE OF PUBLIC HEARING On Proposed Plans, Specifications, Form of Contract,And Estimate of Cost and the NOTICE TO BIDDERS For the Taking of Construction Bids for the REHABILITATE AIRFIELD VAULT AT THE WATERLOO REGIONAL AIRPORT in the City of Waterloo, Iowa F.A.A.AIP PROJECT NO. 3-19-0094-40 RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of the said City on the 14th day of May , 2012, until 4:00 p.m. local time, for the construction of the Rehabilitate Airfield Vault at the Waterloo Regional Airport, as described in detail in the plans and specifications now on file in the Office of the City Clerk and the Office of Director of Aviation. OPENING OF BIDS All proposals received will be opened in open Council meeting to be held in the Council Chambers in the City Hall in the City of Waterloo, Iowa, on the 14th day of May , 2012, at 5:30 p.m. local time, and the proposals will be acted upon at such later time and place as may then be fixed. PRE-BID MEETING A pre-bid meeting for this project will be held in the Second Floor Conference Room of the Terminal Building at the Waterloo Regional Airport at 10:00 am , Local Time, on May 3, 2012 . PUBLIC HEARING Notice is hereby given that the Council of said City will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost for the construction of the above-described improvement project at 5:30 p.m. on May 14 , 2012, said hearing to be held in the Council Chambers in the City Hall, in said City. The proposed plans, specifications, form of contract, and estimate of cost for said improvements heretofore prepared by AECOM are now on file in the office of the City Clerk and the office of the Airport Director for public examination, and any person interested therein may file written objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto at the meeting above set forth. SCOPE OF WORK The work to be performed in this project shall include the following described improvements to the Waterloo Regional Airport, Waterloo, Iowa: The extent of the work involved in the Rehabilitate Airfield Vault including the demolition of the existing airfield lighting vault and electrical, providing new service the airfield maintenance building and snow removal and equipment storage, construction of new split face block airfield lighting vault with new constant current regulators, new airfield lighting control system with units in airfield lighting vault and air traffic control tower, fiber backbone for airfield lighting control communications, replacement of apron high mast lighting system and replacement of surface FAA AIP#3-19-0094-40 N PH-1 Waterloo Regional Airport AECOM Project#60180158 Rehabilitate Airfield Vault painted runway hold position signs with thermoplastic surface applied runway hold position signs and all other incidental work associated with this project. BEGINNING AND COMPLETION DATES The work under the proposed contract shall be commenced within ten (10) working days after receipt of Notice to Proceed" and shall be completed in one hundred fifty (150) calendar days from the date established in the Notice to Proceed. Failure to complete within the allotted time will result in assessment of liquidated damages. METHOD OF PAYMENT TO CONTRACTOR The Contractor will be paid against bi-monthly estimates in cash on the basis of ninety-five percent (95%) of the work as it is completed and materials delivered and work approved. Final payment will be made thirty-one (31) days after completion of the work and acceptance by the Council. Before final payment is made, vouchers showing that all subcontractors and workmen and all persons furnishing materials have been fully paid for such materials and labor will be required unless the City is satisfied that material, men and laborers have been paid. The Contractor is hereby notified that if the City does not have cash on hand to pay monthly pay estimates, according to Chapter 384.57 of the Code of Iowa, payment may be made by anticipatory warrants issued bearing a rate of interest not exceeding that permitted by Chapter 74A, Code of Iowa. PLANS AND SPECIFICATIONS Plans and Specifications governing the construction of the proposed improvements have been prepared by AECOM, which plans and specifications and also the prior proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this notice, and the proposed contract by reference shall be executed in compliance therewith. Copies of the plans and specifications and wage rate decision are on file and may be inspected at: Office of Director of Aviation or AECOM Waterloo Regional Airport 501 Sycamore Street, Suite 222 2790 Livingston Lane Waterloo, Iowa 50703 Waterloo, Iowa 50703 Plans and specifications may be obtained by applying to AECOM office listed above. Requests shall include street address for delivery of documents. A $30.00 deposit is required for each set of Bidding Documents. Said $30.00 deposit is fully-refundable if the Bidding Documents are returned in good condition within 14 days after the award of bid. Payment shall be by check only. The Drawings included in the Bidding Documents are reduced scale. This deposit policy shall also apply to the prime contractor awarded the project for all plans and specifications obtained and distributed by the prime contractor to their subcontractors and suppliers in determining the prime contractor's bid, if the prime contractor wishes for their deposit to be returned. Upon award of project, the prime contractor shall be supplied with the needed number of plans and specifications at no additional cost. CONTRACT AWARD A contract will be awarded to the qualified bidder submitting the lowest total bid. FAA AIP#3-19-0094-40 NPH-2 Waterloo Regional Airport AECOM Project#60180158 Rehabilitate Airfield Vault The City reserves the right to reject any or all bids, readvertise for new bids, and to waive informalities in the bids submitted that may be in the best interest of the City. Bids may be held by the City of Waterloo, Iowa, for a period not to exceed sixty (60) days from the day of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders, prior to awarding the contract. PROPOSALS SUBMITTED The bidder shall submit bids on the items listed in the proposal. The bidder shall clearly write or type the unit bid price and the bid item extension (Unit Price x Estimated Quantity) in numerals on the blanks provided. Should there be any discrepancy between the unit bid price and extension, the City of Waterloo shall consider the unit bid price as being the valid unit bid price. The bidder has the option to submit a computer-generated spreadsheet in lieu of the portion of the Form of Bid or Proposal, which includes the Bid Item Number, Description, Unit, Estimated Quantity, Unit Bid Price, Total Bid Price and Total Bid. The computer-generated spreadsheet shall include all of the information listed in that portion of the Form of Bid or Proposal as well as bear the signature of the Prime Contractor submitting the bid. For the bidders who submit a computer-generated spreadsheet, the TOTAL BID (with alternates, if applicable) shall also be indicated in the space(s) provided on the Form of Bid or Proposal. BID SECURITY REQUIRED All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond, (on the form furnished by the City) payable to the Waterloo Regional Airport, Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft or bid bond will be held as security that the Bidder will enter into a Contract for the construction of the work and will furnish the required bonds, and in case the successful Bidder shall fail or refuse to enter into the Contract and furnish the required bonds, his bid security may be retained by said City as agreed upon liquidated damages. If bid bond is used, it must be signed by both the Bidder and the surety or surety's agent. Signature of surety's. agent must be supported by accompanying Power of Attorney. PERFORMANCE AND PAYMENT BONDS The successful Bidder will be required to furnish Performance and Payment Bonds within ten (10) days after forms are presented to him in an amount equal to one hundred percent(100%) of the contract price, said bonds to be issued by a responsible surety approved by the City Council and shall guarantee the fa conditions erein rantee theproful mpt payment of ace of ll materials and labore contract and the erms and protectt and save harmlesstained, and shall the City from claims of any prompt kind caused by the operations of the contractor. PREDETERMINED WAGE RATE Predetermined wage rates shall apply to all work on this project in accordance with General Decision No. IA120001. In addition, the Prime Contractor shall submit certified payrolls for itself and each approved subcontractor weekly to the project Engineer. The Contractor may use the Iowa DOT Certified Payroll form or other approved form. The Contractor shall list the craft for each employee covered by the Predetermined Wage Rates. The Prime Contractor shall sign each of the subcontractor's payrolls to acknowledge the submittal of the Certified Payroll. LIQUIDATED DAMAGES FAA AIP#3-19-0094-40 NPH-3 Waterloo Regional Airport AECOM Project 460180158 Rehabilitate Airfield Vault Time is an essential element of this contract. It is important that the work be diligently pursued to completion. If the work is not completed within the specified contract period, plus authorized extensions, the contractor shall pay to the City Liquidated Damages in the amount of five hundred dollars ($500.00) per calendar day, for each calendar day in excess of the authorized time. When the Contractor believes the project to be substantially completed, a written notice stating the same shall be submitted to the Engineer and a request made for a Punch List. Days will cease to be charged when only punch list items remain to be completed. Punch list items do not include contract bid items or approved change/extra work orders. This amount is not construed as a penalty. These damages are for the cost to the City of providing the required additional inspection, engineering and contract administration. PRE-CONSTRUCTION CONFERENCE Before the work is commenced on this contract, a conference shall be held for the purpose of discussing the contract. The conference shall be attended by City officials, the prime contractor, and all subcontractors, if any. SALES TAX EXEMPTION CERTIFICATES Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification to purchase building materials or supplies in the performance of construction contracts let by the City of Waterloo. SITE INSPECTION Bidders are expected to visit the locality of the work and to make their own estimate of the facilities needed and the difficulties attending the execution of the proposed Contract, including local conditions. TIME FOR RECEIVING BIDS Bids received prior to the time of opening will be securely kept, unopened. The officer whose duty it is to open them will decide when the specified time has arrived, and no bid received thereafter will be considered. No responsibility will attach to an officer for the premature opening of a bid not properly addressed and identified. Unless specifically authorized, telegraphic bids will not be considered, but modifications by telegraph of bids already submitted will be considered if received prior to the hour set for opening. All proposals must be received at the address indicated herein above prior to the time and date specified for receipt of bids. Bids received after the specified time and date will be returned unopened. The City of Waterloo shall not be held responsible or accountable for delays in the delivery of any proposal by the U.S. Postal Service or other courier service. WITHDRAWAL OF BIDS Bids may be withdrawn on written or telegraphic request received from Bidders prior to the time fixed for opening. Negligence on the part of the Bidder in preparing the bid confers no right for the withdrawal of the bid after it has been opened. ERRORS IN BID Bidders or their authorized agents are expected to examine the Maps, Drawings, Specifications, Circulars, Schedule and all other instructions pertaining to the work, which will be open to their inspection. Failure to do so will be at the Bidder's own risk and he cannot secure relief on the plea of error in the bid. In case of error in the extension of prices, the unit price will govern. FAA AIP#3-19-0094-40 NPH-4 Waterloo Regional Airport AECOM Project#60180158 Rehabilitate Airfield Vault MINIMUM WAGE RATES If the wage determination of the Department of Labor incorporated in the advertised specifications does not include rates for classifications deemed appropriate by the bidder, the bidder is responsible for ascertaining the rates payable for such use in accomplishing the work. No inference concerning practice is to be drawn from their omission. Further, the omission does not, per se, establish any liability to the Government for increased labor costs resulting from the use of such classifications. EQUAL EMPLOYMENT OPPORTUNITY—EXECUTIVE ORDER 11246 AND 41 CFR PART 60 The Bidder's attention is called to the "Equal Opportunity Clause" and the "Standard Federal Equal Employment Opportunity Construction Contract Specifications" set forth within the supplementary provisions. The successful Bidder shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, sex, or national origin. GOALS FOR MINORITY AND FEMALE PARTICIPATION — EXECUTIVE ORDER 11246 AND 41 CFR PART 60 1. The Bidder's attention is called to the "Equal Opportunity Clause" and the "Standard Federal Equal Employment Opportunity Construction Contract Specifications" set forth within the supplementary provisions. 2. The goals and timetables for minority and female participation, expressed in percentage terms for the contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows: Timetables: Goals for minority participation for each trade 4.7% Goals for female participation in each trade 6.9% These goals are applicable to all of the contractor's construction work (whether or not it is Federal or federally-assisted) performed in the covered area. If the contractor performs construction work in a geographical area located outside of the geographical area where the work is actually performed. With regard to this second area, the contractor also is subject to the goals for both its Federally involved and non-federally involved construction. CERTIFICATION OF NONSEGREGATED FACILITIES—41 CFR PART 60 A certification of Nonsegregated Facilities must be submitted prior to the award of a federally-assisted construction contract exceeding $10,000 which is not exempt from the provisions of the Equal Opportunity Clause. Contractors receiving federally assisted construction contract awards exceeding $10,000, which are not exempt from provisions of the Equal Opportunity Clause, will be required to provide for the forwarding of the notice to prospective subcontractors for supplies and construction contracts where the subcontracts exceed $10,000 and are not exempt from the provisions of the Equal Opportunity Clause. The penalty for making false statements in offers in prescribed is 18 U.S.C. 1001. DISADVANTAGED BUSINESS ENTERPRISE—49 CFR PART 26 The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this DOT-assisted contracts. In accordance with 49 CFR Part 26.45, the sponsor has established a contract goal of 7.5 percent participation for small business concerns owned and controlled by certified socially and economically disadvantaged enterprise (DBE). The bidder shall make and document good faith efforts, as defined in Appendix A of 49 CFR Part 26, to meet this established goal. FAA AlP#3-19-0094-40 NPH-5 Waterloo Regional Airport AECOM Project#60180158 Rehabilitate Airfield Vault DAVIS-BACON ACT,AS AMENDED—29 CFR PART 5 The Contractor is required to comply with wage and labor provisions and to pay minimum wages in accordance with the current schedule of wage rates established by the United States Department of Labor. DEBARMENT, SUSPENSION, INELIGIBILITY,AND VOLUNTARY EXCLUSION—49 CFR PART 29 The bidder certifies, by submission of a proposal or acceptance of a contract, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Individuals or companies listed in the General Services Administration's "Excluded Parties Listing System" will not be considered for award of contract. FOREIGN TRADE RESTRICTION—49 CFR PART 30 The Bidder and Bidder's subcontractors, by submission of an offer and/or executive of a contract, is required to certify that it: 1. is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. firms published by the Office of the United States Trade Representative (USTR); 2. has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or national of a foreign country on said list, or is owned or controlled directly or indirectly by one of more citizens or nationals of a foreign country on said list; 3. has not procured any product nor subcontracted for the supply of any product for use on the project that is produced in a foreign country on said list. BUY AMERICAN CERTIFICATE—AVIATION SAFETY AND CAPACITY ACT OF 1990 This contract is subject to the "Buy American Preferences" of the Aviation Safety and Capacity Act of 1990. Per Title 49 U.S.C. Section 50101, all steel and manufactured products installed under an AIP assisted project must be produce in the United States unless the Federal Aviation Administration has granted a formal waiver. As a condition of bid responsiveness, Bidders must complete and submit as part of their proposal the enclosed Buy American certification. Bidder must indicate whether it intends to meet Buy America preferences by only installing steel and manufactured products produced with the United State of America; or if it intends to seek a permissible waiver to the Buy America requirements. MARKING AND MAILING BIDS Envelopes containing bids must be sealed and addressed to the City Clerk, 715 Mulberry Street, Waterloo, IA 50703; and marked in the upper left hand corner as follows: Bid of (Name and Address of Contractor) for Rehabilitate Airfield Vault, Waterloo Regional Airport, Waterloo, Iowa, F.A.A. AIP Project No. 3-19-0094-40. Published pursuant to the provisions of Chapter 26 of the Code of Iowa and upon order to the City Council of said Waterloo, Iowa, on the day of , 2012. CITY OF WATERLOO, IOWA BY: Nancy Eckert City Clerk FAA AIP#3-19-0094-40 NPH-6 Waterloo Regional Airport AECOM Project#60180158 Rehabilitate Airfield Vault CITY OF WATERLOO , IOWA ',�1.T%% COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 °lernoO ‘o NOEL C.ANDERSON,Community Planning&Development Director Council Communication City Council Meeting: May 7, 2012 Mayor Prepared: May 2, 2012 yt O{9 BUCK Dept. Head Signature: �v / h CLARK p g # of Attachments: S COUNCIL MEMBERS SUBJECT: Resolution setting the date of public hearing as May 21, 2012 to DAVID approve a Site Plan Amendment request to the"C-1,C-Z" Conditional Zoning JONES District by the City of Waterloo on the behalf of the Calico Hen's House,to allow Ward 1 for Calico Hen's House, located at 1040 Alabar Avenue to sell native wines from CAROLYN the premises. COLE Ward 2 Submitted by:Aric Schroeder, City Planner HAROLD Recommended CityCouncil Action:Approval, with conditions. GETTY pp Ward 3 Summary Statement: Transmitted herewith is a request by the City of Waterloo on QUENTIN the behalf of the Calico Hen's House for a site plan amendment to the"C-1,C-Z" HART Conditional ZoningDistrictto sellnative wines from to be able their antique store Ward q located at 1040 Alabar Avenue. The request to sell bottles of native wine from the RON site would not appear to have a negative impact on the surrounding area. There are WELPER some nearby, established alcohol sales uses, such as Chaser's Pub, located at 3005 Ward 5 University Avenue, a liquor store at 2829 University Avenue, and Las Margaritas BOB Restaurant, located at 2822 University Avenue. GREENWOOD At-Large The site in question is zoned"C-1,C-Z", and was rezoned as such on August 15, STEVE 1988. It is unclear if there were any specific conditions attached to the site when it SCHMITT was rezoned from"R-3"Multiple Residence District, however, due to the site At-Large being conditionally zoned and the request to add alcohol sales to the property, it was determined that a site plan amendment would be required. The existing use will need to sign an agreement to be a Limited Alcohol Sales Use, meaning that less than 50% of their gross sales at the location will come from the sale of alcoholic beverages. Due to the business only selling native bottles of wine, and that the primary function of the site is the sale of antiques, staff does not believe that the sale of native wine products from the site will negatively impact the surrounding area, and the applicant has agreed to be a Limited Alcohol Sales Use. If the applicant were requesting to sell other alcoholic beverages such as beer and/or distilled spirits, there could be greater concern. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer At the May 1, 2012 Planning, Programming and Zoning meeting, the following condition was attached to the request and unanimously approved by the Commission: 1. That the alcohol sales from the site at 1040 Alabar Avenue be limited to the sale of native wines and no other alcoholic beverages. Therefore, staff would recommend approval of the Site Plan Amendment request to the "C-1,C-Z" Conditional Zoning District, to allow for the existing antique store at 1040 Alabar Avenue to be a Limited Alcohol Sales Use and sell native bottles of wine from the premises. Expenditure Required: None Source of Funds: None required Policy Issue:Alcohol Sales Alternative: Background Information: There are multiple retail uses within the existing Alabar Plaza, and allowing the use in question to sell bottles of native wines would not appear to negatively impact those existing uses. Legal Description: See attached Exhibit"A" AS:ta cc: Noel Anderson, Community Planning&Development Director --file-- May 1,2012 REQUEST: Request for a Site Plan Amendment to the "C-1,C-Z" Conditional Zoning District to allow for the business at 1040 Alabar Avenue to sell native wines at the site. APPLICANT(S): City of Waterloo on the behalf of Calico Hen's House, 715 Mulberry Street, Waterloo, IA 50703 GENERAL The applicant is requesting the site plan amendment for the DESCRIPTION: purpose of being able to sell bottles of native wines at the store. SURROUNDING The request to sell bottles of native wine from the site would LAND USES AND not appear to have a negative impact on the surrounding area. IMPACT ON There are some nearby, established alcohol sales uses, such NEIGHBORHOOD: as Chaser's Pub, located at 3005 University Avenue, a liquor store at 2829 University Avenue, and Las Margaritas Restaurant, located at 2822 University Avenue. The site in question is an antique store, and the sale of the wine would account for a very small amount of the sites sales, and this could be considered a Limited Alcohol Sales Use. VEHICULAR & The proposed site plan amendment would not appear to have PEDESTRIAN a negative impact on the surrounding traffic conditions in the TRAFFIC area. CONDITIONS: Access to the site is gained from Alabar Avenue, which is classified as a Local Street. The site has nearby access to University Avenue, which is classified as a Principal Arterial. RELATIONSHIP TO RECREATIONAL The Greenhill Recreational Trail is located approximately a '/2 TRAIL PLAN: mile to the west along the west side of Greenhill Road. ZONING HISTORY The area of the proposed site plan amendment was rezoned FOR SITE AND from "R-3" Multiple Residence District to "C-1, C-Z" IMMEDIATE VICINITY: Conditional Zoning District on August 15, 1988. Surrounding land uses include: North — University Avenue and existing commercial development, zoned "C-2" Commercial District. South —Condominium development, zoned "R-3", Multiple Residence District. East— Existing commercial development, zoned "C-2" Commercial District West—Single family housing development, zoned "R-2" One and Two Family Residence District BUFFERS There appears to be no need for additional screening and REQUIRED/ NEEDED: buffering for this request. DRAINAGE: It would not appear that the request for site plan amendment would have a negative impact upon drainage, as no new structures or parking are being proposed with this request. SPA—1040 Alabar Ave—Calico Hen House Page 1 of 3 28 March 6,2012 DEVELOPMENT The surrounding area has seen residential development from HISTORY: the middle 1960s up to date. Some commercial development along University Avenue was constructed in the 1960s, and the site in question was constructed in 1989. FLOODPLAIN: No portions of the plat are located within a Flood Hazard Area. PUBLIC /OPEN There are no parks within the immediate area of the request. SPACES/ SCHOOLS: Fred Becker Elementary School is located approximately '/ of a mile to the south at the intersection of Sheldon Street and Sager Avenue. UTILITIES: WATER, SANITARY SEWER, There is an 8" sanitary sewer located in Alabar Avenue, as STORM SEWER, ETC. well as the frontage road a little further to the east. There is 15" and 18" storm sewer located within University Avenue. RELATIONSHIP TO The proposed site plan amendment is in conformance with the COMPREHENSIVE Future Land Use Map for this area, which designates it as LAND USE PLAN: Commercial. STAFF ANALYSIS — The site in question is zoned "C-1,C-Z", and was rezoned as ZONING such on August 15, 1988. It is unclear if there were any ORDINANCE: specific conditions attached to the site when it was rezoned from "R-3" Multiple Residence District, however, due to the site being conditionally zoned and the request to add additional sales to the property, it was determined that a site plan amendment would be required. The tenant at 1040 Alabar Avenue has requested to be able to sell native wines from their antique store, the Calico Hen House. The existing use will need to sign an agreement to be a Limited Alcohol Sales Use, meaning that less than 50% of their gross sales at the location will come from the sale of alcoholic beverages. The Alcohol Sales Use Provision gives power to the Police Chief at any time, but not more frequently than semi-annually, to request that a business that is a limited alcohol sales use to provide information that is proof that the business satisfies the conditions to be a limited alcohol sales use. The proof may consist of, but is not limited to, tax forms filed with the Iowa Alcoholic Beverages Division, sales register or point-of-sale system reports, and/or income statements. Due to the business only selling native bottles of wine, and that the primary function of the site has been for the sale of antiques, staff does not believe that the sale of some alcohol products from the site will negatively impact the surrounding area, and that the applicant has verbally agreed to be a Limited Alcohol Sales Use. If the applicant were requesting to sell other alcoholic beverages such as beer and/or distilled spirits, there could be greater concern. STAFF ANALYSIS — SUBDIVISION SPA-1040 Alabar Ave—Calico Hen House Page 2 of 3 29 March 6,2012 ORDINANCE: There is no platting required for this request. STAFF Therefore, staff recommends that the request for site plan RECOMMENDATION: amendment in the "C-1,C-Z" Conditional Zoning District be approved for the following reasons: 1. The request is located within the Primary Growth Area according to the City of Waterloo Comprehensive Plan. 2. The proposed use would not appear to have a negative impact on the area, as the use would be limited to a Limited Alcohol Sales Use. And subject to the following condition(s): 1. That the alcohol sales from the site at 1040 Alabar Avenue be limited to the sale of native wines and no other alcoholic beverages. SPA—1040 Alabar Ave—Calico Hen House Page 3 of 3 30 _-_4..'d. ilk= Request For Site Plan Amendment To The - C-2, C-Z District To Allow Native Wine Sales _ _" - -. .: $ t � �Zz ' '-.. 1-1'.'-A-,-,-.. . '.Aii,1-- ...-:------:::'-' .-."'---:`..--"'!::!-4.' , ',..7 i ': il- ' ''--,--ll'-;:::::''''''. -..;.---',:•!._,M,.,-. ..,''''.-T-t -'-'4:,'„..t..-4,--:_- �. s Falls Ave �e { `fie c Vfb i -* " property Proposing to Sell Native Wines P +' le. _ M ,r I - q r aa�. • :_ F.' - --:; • - ilia $ ,. „.. I '-, (04, . ..„.„,„ ,„.: . . ..._ . .,• i tai c . iiiiiL:L'-:. -_ . •--- --''.-'-.. ..- -WilitatiagliP:- 4- ..44.......? ra . - i A + .� 4 c 43 Y - 4 ._� � y„ -; Sager,Ave Dui ._ - - ,1. .k ,- 1.,_ - tit I Feet.;'.- v M1 -'t..4 #" mow,. ' i= ':=:'-WA ice` .M � _ -.fti - !Pvge 2 of 2). X. "JI; A part of the Southwest Quarter of the Southeast Quarter of Section No. 21, Township No. 89 North, Range No. 13 West of the Fifth Principal Meridian in the City of Waterloo, Iowa, described as follows: Beginning at a point 30.06 feet North of the Southwest corner of the Southeast Quarter; thence North 286.29 feet; thence East 305 feet; thence South 286.29 feet; thence West 303.8 feet to the point of beginning; and All that portion of the strip of land 15 feet in width formerly known as North Janney Avenue abutting the above premises on the East, which was vacated by Deed of vacation filed February 24, 1940 and recorded in 171 TLD 363; Except that part lying Northerly of the Southerly line of the highway 218 frontage road extension as now established described in 452 Deeds 110 filed June 3, 1965; and except that part lying Northerly of the Northerly line of the parcel described in Patent filed January 30, 1975 in 519 Deeds 138. ALSO The East 30 feet of the West 45 feet of that part of vacated Janney Avenue lying North of the South line of vacated Hartman Avenue and lying South of a line described as beginning at a point on the West line of said East 30 feet of the West 45 feet of said vacated/Janney Avenue, said point lying 142.86 feet North of the South line of vacated Hartman Avenue; thence Southeasterly to a point on the East line of said East 30 feet of West 45 feet of vacated Janney Avenue, said point lying 157 feet radially distant and Southwesterly of the centerline of U.S. Highway No. 218 as described in 491 LD 369. / Commencing with the date of the Plat of "Downing Place" Waterloo, Black Hawk County, Iowa, viz: May 28, 1912 as to the East One-half of the East 30 feet of the West 45 feet of said described vacated Janney Avenue and Commencing March 29, 1995 at 8:00 A.M. as to the remainder. Book 1060, Page 40491, File Number 2009-00021377 �; �� CITY OF WATERLOO, IOWA '�� WASTE MANAGEMENT SERVICES ....- 3505 EASTON AVE. WATERLOO,IA 50702 (319)291-4553 FAX(319)291-4523 4 feriO0 `O LARRY N.SMITH SUPERINTENDENT Council Communication Afapor City Council Meeting: 5/7/2012 BUCK Prepared: 5/2/2012 61.rid%(f CLARK Dept. Head Signature: Larry N. Smith # of Attachments: COUNCIL MEMBERS SUBJECT: Yardwaste Grinding .................... DAVID JO NES Submitted by: Keith Kearns, Collection System Maintenance Supervisor o ard I CAROLYN Recommended City Council Action: Requesting permission to seek bids for grinding of COLS brush at the yardwaste site. We are so far behind from last falls brush stockpile, we are Ward 2 unable to keep up with this springs brush. HAROLD GETTY Ward 3 QUENTIN Summary Statement: HART Ward 4 RON WEEPER Expenditure Required: approximately$35,000.00 Wad 5 BOB GREENWOOD Source of Funds: 525 15 5400 1386 At-Large STEVE SCHMITT Policy Issue: At-Large Alternative: Background Information: The grinder we are renting to buy is breaking down more than anticipated and we need to get the yardwaste site under control. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer C ITV OF WATERLOO ,. IOWA COMMUNITY PLANNING AND DEVELOPMENT „o`p 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 erlo NOEL C.ANDERSON,Community Planning&Development Director CITY OF WATERLOO 1-iw ". 1(1 (9-- Mayor j BUCK Council Communication • CLARK City Council Meeting: May 7, 2012 Prepared: May 4, 2012 COUNCIL Dept. Head Signature: Noel Anderson, Community Planning & Development Director MEMBERS # of Attachments: 1 SUBJECT: Set a date of hearing for approval of a Development Agreement for DAVID R & N Investment Properties LLC for the sale and conveyance of city-owned property for JONES $1.00, a portion of Lot 11 in the Northeast Industrial Park Plat No. 3, for the new 10,000 sq. Ward l ft. addition to the existing 30,000 sq. ft. building at 2277 Northeast Drive, with an added CAROLYN taxable value of$2-65,900, for a new total minimum taxable value of$- 50- COLE `g O,C'0 O7 g'�i5105©.CO Ward2 Submitted by: Noel Anderson, Community Planning & Development Director HAROLD Recommended City Council Action: Set date of hearing. GETTY Ward Summary Statement: The City of Waterloo developed the lots in the Northeast Industrial QUENTIN Park for industrial development. As you may recall, back in 1998, the City Council approved HART a Development Agreement with R & N Investment Properties LLC for the development of a Ward 4 30,000 sq. ft. industrial building in the Northeast Industrial Park (2277 Northeast Drive). They are looking to expand the building by another 10,000 sq. ft. to the west, which will run RON onto another lot in the industrial park. This agreement will sell and convey this additional WE rdLPER land for the development, and establish a new minimum taxable value on the entire building. BOB Expenditure Required: NA GREENWOOD At-Large Source of Funds: NA STEVE Policy Issue: Economic Development within the City of Waterloo. SCHMI I°l At-Large Alternative: NA Background Information: The expansion of this building will represent another 10,000 sq. ft. of industrial space being built in the Northeast Industrial Park. The City has seen over 85,000 sq. ft. of new industrial space in the Northeast Industrial Park area since 2006, and nearly 700,000 since 2004. The City of Waterloo continues to prioritize the Northeast Industrial Park area for new industrial development. This expansion joins many other businesses and industry in the area, with John Deere, Tyson Foods, Ferguson Enterprises, ConTrol, Gray Transportation, Ryder Dedicated Logistics, the Crown Group, Wonder Bread, and Quality Insulation. The Northeast Industrial Park area has over 5,000 employees working in its vicinity, making it a major source of jobs, income, and tax base to the City of Waterloo. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action,Employer CI 9 `� S pp L Bs t 28�1��1t{'eYgteEi 1Z11 ostgh l I t 4' ;i w.. ,t_s_ S„'' r = . 1.[J V!W' zd P h 0 m ,. T. h 1 r 6 e :,.,, , , , ._, .....„__ „,„, _,._,_, I �J x z ,axe. Ytt : /(_��,,„,. ,, .,, . ., 47 t-`� ,� -,- =-- .. _ .r--� .7faiilii/ R` _ F _, ` zx y,, i ( RECEIVED DEC 16 2011 ,,, \ CITY OF WATERLOO , IOWA �2\rl rr� CITY HALL • 715 MULBERRY STREET 50703 T�m °ter_1o° `O� Today's Date: 11/29/2011 Effective Date: 4/10/2012 Employment Date: 3/15/1999 To: City Council Members Re: Notice of Severance Department POLICE Job Title/Classification Property/Evidence Coordinator This is to report that the employment of Carson, Virgil with the City of Waterloo has been severed by reason of: 0 Retired Disability Related ❑ No ❑ Yes ❑ Resigned ❑ Termination ❑ Other In accordance with City Policy,it is requested to allow payment which consists of the following: Benefits Total Hours (x)Hourly Rate Total Payout Vacation-Accrued 33.21 $22.85 $758.85 Vacation-Current 0.00 $22.85 $ - Usable Sick Leave 70.50 $22.85 (x)25% $402.73 Frozen Sick Leave 0.00 $22.85 (x)_% $ - Personal Hours 0.00 $22.85 $ - Comp Time Pay 0.00 $22.85 $ - Unscheduled Leave 0.00 $22.85 $ - Other Pay 0.00 $22.85 $ - Total Payment $ 1,161.58 Comments: /1 Approved by � "{/ t7� Q� Date /2 — Human Resources ckd c 1 i Date /V/6/(( Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk(Copy in Personnel File) Clerk's Office will forward approved form to Department Updated 7/20/10 Council Agenda Date: ✓I / I(916 ❑ AS/400 Status/Accruals 10 1-9 —=--�. CITY OF WATERLOO , IOWA A II- 4„.:3 .., _^4� CITY HALL 715 MULBERRY STREET 50703 '.�. �� �rL'I'100 �O Today's Date: 4/9/2012 Effective Date: 4/30/2012 Employment Date: 12/8/1987 To: City Council Members Re: Notice of Severance Department STREET Job Title/Classification EQUIPMENT OPERATOR I This is to report that the employment of CRAIG B. MAIRE, SR. with the City of Waterloo has been severed by reason of: 0 Retired Disability Related El No ❑ Yes ❑ Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Benefits Total Hours (x)Hourly Rate Total Payout Vacation-Accrued 66.3 $ 21.58 $ 1,430.75 Vacation-Current $ - Usable Sick Leave 16 $ 21.58 (x)25% $ 86.32 Frozen Sick Leave Personal Hours Comp Time Pay $ - Unscheduled Leave $ - OtherPay $ - Total Payment $ 1,517.07 Comments: Approved by GLX. .--- Date 5131,ick Human Resou q Date 5\'d 1%2- Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk(Copy in Personnel File) Clerk's Office will forward approved/� form to Department Updated 7/20/10 Council Agenda Date: h I r,i^u` ❑ AS/400 Status/Accruals 0 1-9 Emma NORTHEAST IOWA RESPONSE GROUP 425 East Third Waterloo, Iowa 50703 Phone 800-291-4682 • Fax 319-291-4285 f email: hmrtc@waterloo-ia.org Allamakee Black Hawk Bremer Butler Chickasaw Northeast Iowa Response Group Grundy Meeting Minutes Hardin March 8, 2012 Howard Poweshiek Tama Winneshiek Jim Johnson Hardin County Lyle Jeske Hardin County Barbara Smith Grundy County Bruce Goetsch Winneshiek Co. EMA Kip Ladage Bremer County EMA Rick Holthaus Chickasaw County Roger Carr Waterloo Fire Rescue/HMRTC Kendall Jordan Tama County Lonnie Pierce Winneshiek County Josh Heller WFR Dave Jensson WFR Ken Rasing Chickasaw County EMA Lorie Glover Black Hawk County EMA Mitch Nordmeyer Butler County EMA Darrell Knecht Howard County EMA Chris Heerkes Grundy County EMA Roxane Warne ll Hardin County EMA Meeting called to order at 1 pm. Roll Call Kip Ladage made motion to approve the minutes of the last meeting. Seconded by Bruce Goetsch. Motion Carried. Motion made by Mitch Nordmeyer to approve the Treasurer's Report. Seconded by Lonnie Pierce. Motion Carried. Motion made by Barbara Smith to approve the Agenda as written. Seconded by Rick Holthaus. Motion Carried. Northeast Iowa Response Group Meeting Minutes — Page 2 March 8, 2012 The next meeting of the Northeast Iowa Response Group will be at 1:00 p.m. at the Hazardous Materials Regional Training Center, 1925 Newell Street, Waterloo, IA on March 8, 2012. Submission of Bills for Payment — US Cellular $52.18; US Cellular $36.90; Hawkeye Fire and Safety $185.50 and Clarey's Safety Equipment $236.20. Motion made by Darrell Knecht to pay submitted bills. Seconded by Kendall Jordan. Motion Carried. The Public Hearing on the Response Group FY13 Budget opened at 1:09 p.m. No written or oral comments. Public meeting closed at 1:11 p.m. Motion made by Rick Holthaus (Chickasaw County) to approve the fy13 budget. Seconded by Barbara Smith (Grundy County). Motion Carried. Unfinished Business 1. Training Update — Discussions held on class numbers for recerts and follow up letter done by John Miller. (Chris Heerkes arrives at 1:20 p.m.) Kip Ladage handed out a proposal from Bremer County in regard to the concerns that were brought up at the last meeting. Discussion was held on the number of classes offered to each county as well as the Bremer county proposal. Motion made by Mitch Nordmeyer, seconded by Darrell Knecht to approve the use of Bremer County's Proposal Number 1 as of July 2, 2012. Proposal Number 1 states that: In order for counties to coordinate training as efficiently as possible based on county participant preference, we would like to propose allowing the scheduling of classes based on total allowed training hours per year instead of the current system of allowed classes per year. Counties would be able to schedule training abased on individual county needs with no added expenditures to the training budget/NIRG organization. 2. Equipment Update — Request made to cancel the cell phone contract. This has been in place for years and with all of the personal phones there really isn't a need to have the contract. 381 — Steering Box will be done next week. Northeast Iowa Response Group Meeting Minutes — page 3 March 8, 2012 Shores lines are still being looked at. Meter repairs — 1000 —we are still waiting to hear from the state. New Business 1. Haz Mat Incidents — Grundy County had an anhydrous leak. Team had some difficulties due to time delay. Not enough Operations Level assistance at the scene. There were no injuries. It was estimated that the tank was 60% full. 2. Equipment— Request to replace Calgas at a cost of$102.00. Motion made by Kip Ladage, seconded by Rick Halthaus, motion carried. Hand out and discussion on the following: Toxi Rae Pro at $2146.48. Motion made by Kip Ladage, seconded by Bruce Goetsch, motion carried. Motion made by Darrell Knecht to approve purchase of a pressure washer at $169.00. Seconded by Kip Ladage. Motion Carried. Motion made by Kip Ladage, seconded by Mitch Nordmeyer to purchase: straps, garden hose connector, equipment straps, water heater and SCBA. Motion Carried A request was made to send up to two people to Chicago for the Haz Mat Conference. One person would be $688.00 and 2 people $983.00. Motion made by Mitch Nordmeyer to approve up to two people. Seconded by Rick Holthaus. Motion Carried. A request was made to send up to two people to Baltimore for the Haz Mat Conference. One person would be $1440.00 and 2 people would be $2180.00. Motion made by Darrell Knecht to approve up to two people. Seconded by Rick Holthaus. Motion Carried. Discussion held about upcoming class in Iowa City from May 15 thru 17. Five Technicians should attend — backfill only. Motion made by Bruce Goetsch to adjourn the meeting. Seconded by Darrell Knecht. Motion Carried. Meeting adjourned at 2:20 p.m. MINUTES WATERLOO REGIONAL AIRPORT BOARD Tuesday March 27, 2012 I. ROLL CALL Cynthia Goro declared a quorum and called the meeting to order at 1:00 pm. Board members present were Bob Justis, Dee Vandeventer (joined at 1:45), Aaron Buzza, Lou Porter, Ed McCann, Mark Higley, and Cynthia Goro. Director Brad Hagen, Doug Schindel (AECOM), Noel Anderson and Adam Poll (Waterloo Planning& Community Development)were also in attendance. Absent: Councilman Hart and Councilman Getty II. AGENDA AS RECEIVED OR AMENDED. Hagen asked that we allow discussion of FedEx expansion first to allow people in attendance to have discussion and then leave. III. PUBLIC COMMENTS. None IV. REPORTS V. BOARD APPROVAL I. Approval of FedEx Expansion — Noel Anderson and Adam Poll of Waterloo Planning & Community Development presented the Airport Board with documents and maps related to a request from FedEx to expand at Waterloo Regional Airport. Noel and Adam provided a background of the request and it was the City of Waterloo's request to approve the expansion. Noel indicated that the expansion request had to have Airport Board approval since the property is located on the Waterloo Airport. Noel indicated the building expansion was 112' x 96' and would be some drive and parking expansion as well. Noel indicated there really wasn't any other use for the land unless ConAgra wanted to expand in the future. Discussion followed. Justis moved to approve the FedEx expansion. Porter seconded. Ayes: Goro, Buzza, Higley, McCann, Porter, and Justis. Motion passed. A. Director's report—Director Hagen reviewed City budget reports through February 2012. Each revenue and expense line item was reviewed. Hagen discussed January and February 2012 revenues and expenses. Discussion followed. Hagen reviewed airfares provided by IDOT comparing all airlines and a Delta sample comparing fares out of Waterloo compared to Cedar Rapids. Arlene provided input to verify the fares provided by IDOT were in fact accurate and is what see sees in the market. On-time performance was reviewed for February 2012. Load factor analysis, and enplanements were essentially flat Discussion followed. B. Approval of Minutes of January 24, 2012 Regular Meeting. Buzza indicated a typo in the attendance in spelling of Arlene Humbolt and recommended change to Humble. Justis moved to approve the amended minutes. Higley seconded. Ayes: Goro, McCann, Higley, Buzza, Justis, and Porter. Motion passed. C. Motion to Receive and File January 2012 Expenses. All expenses were reviewed. Director Hagen discussed the expenses that were non-reoccurring. Higley moved to receive and file. Buzza seconded. Ayes: Goro,McCann, Higley, Buzza, Justis, and Porter. Motion passed. D. Motion to Receive and File February 2012 Expenses. All expenses were reviewed. Director Hagen discussed the expenses that were non-reoccurring. Buzza moved to receive and file. Justis seconded. Ayes: Goro, McCann, Higley, Buzza, Justis, and Porter. Motion passed. E. Approval of FY '13 Budget - Hagen provided an overview of the proposed FY '13 Operating Budget. Hagen said the FY '13 budget is essentially the same as FY '12, except for the additional farm income as a result of bidding the farmland in the current fiscal year. On the expense side, Hagen indicated additional expenditures were included primarily to replace ARFF vehicle tires, purchase additional crack filling material, and additional paint and painter to invest more in the runways and taxiways. The FY '13 budget is set up to break even. It is the goal of the City and Airport to provide self-sufficiency for the operating fund and Hagen said he felt we would accomplish that goal again in FY '13. Extensive discussion followed. Buzza moved to approve. Justis seconded. Ayes: Goro, Justis, Porter, McCann, Higley, and Buzza. Motion passed. F. Approval of 5 Year CIP — Hagen presented the Board with proposed 5 year CIP for federally funded projects from FY '13- FY '17. Hagen had identified the projects that were a priority and said these projects and the CIP itself has been generated through a process of using staff recommendations, AECOM, FAA, and IDOT recommendations along with coordination of the airport master plan. Hagen indicated that these projects would be funded now at 90% instead of 95%, which it had been due to the new FAA bill passed in Congress. Discussion followed. Higley moved to approve. Justis seconded. Ayes: Goro, Vandeventer, Bu77a, McCann, Higley, Justis, and Porter. Motion passed. H. Approval of Amendment #1, Runway 12/30 Grant — Hagen provided an overview of the Runway 12/30 rehabilitation project. Hagen said the grant specifically identified two projects in the grant. The first was the rehabilitation of runway 12/30 that has been complete and closed out. The second was a Friction Measuring Equipment (FME) that was identified to be purchased. Hagen said that as they put together the specifications of a newer electronic version, the features were not advantageous to the Airport. In addition, Hagen said the discussion with other airports found that those airports went back to a mechanical version. Hagen said due to a lack of desired improvements, the decision was made to not purchase a new FME. Since it wasn't purchased, the wording had to be removed from the grant through an amendment. Discussion followed. Vandeventer moved to approve. Buzza seconded. Ayes: Goro, Vandeventer, McCann, Higley, Buzza, Justis, and Porter. Motion passed. H. Approval of Farm Lease Amendment — Hagen provided an overview of the current farm lease, which needs to be amended to reflect 1,228 acres due to the fact there was a slight discrepancy between records at the farm service agency and the acreage provided through AECOM. The new 1,228 acres will now reflect the same acreage as FSA. The farmer (Dennis Miller) was also in agreement. Discussion followed. Buzza moved to approve. Porter seconded. Ayes: Goro, Vandeventer, McCann, Higley, Buzza, Justis, and Porter. Motion passed. I. Airport Capital Projects Update— Schindel provided the Board with a briefing on this year's projects. Schindel detailed the scope of work,project limits, and funding for the projects. Schindel also used an aerial diagram to review this summer's projects. Projects included the replacement of the electrical vault, rehabilitation of Taxiway E, and installation of new Surface Painted Hold Signs. Discussion followed. J. American Airlines Inaugural Flight—Hagen said that there will be a ribbon cutting at the Airport on Tuesday April 3 at 3:00 PM. In addition, there will be a meeting at 2:00 PM for American Airlines representatives to meet with the Airport Board, Mayor, GCVA, and Chamber to meet and impress the importance of competitive airfares. • VIII. ADJOURNMENT Buzza moved to adjourn the meeting at 2:30 PM. Vandeventer seconded. Ayes: Goro, McCann, Higley, Vandeventer,Buzza, Justis, and Porter. Motion passed. Respectfully submitted, JI , Cyn ro, Chairperson 36 At the regular meeting of the Board of Waterloo Water Works Trustees, held Wednesday, April 18, 2012, there were present Terry M. Kuntz, Chairman, and Mary H. Potter, Trustee. Also in attendance: Steve Schmitt, Waterloo City Council Member; Rick Wilberding, Distribution Department Manager; Tim Robbins, Water Production Manager; and Dennis Clark, General Manager and Secretary. Rodger Burris, Vice-Chairman, was absent. Terry Kuntz called the meeting to order at 8:00 a.m. The Board approved to adopt the agenda. The minutes of the regular meeting of March 21, 2012, were approved as read. Chad Folken, 69 Lafayette Street, Waterloo, Iowa, appeared before the Board. Mr. Folken expressed concern regarding the practice of adding fluoride to drinking water. Mr. Folken questioned why the Waterloo Water Works was adding fluoride to drinking water. Mr. Folken stated that adding fluoride was a poor investment for the utility, as most of the water produced by the utility is not consumed as drinking water. Mr. Folken also asked if we shouldn't draw the line at only adding substances to the water that serve to improve water quality, such as chlorine. Fluoride does nothing to improve water quality. Terry Kuntz stated that the utility was acting as a business and would continue to treat drinking water as long as the industry supported fluoridation. Dennis Clark stated that fluoride was added to drinking water to promote dental health, as recommended by numerous health agencies, including the Iowa Department of Public Health (IDPH). Dennis Clark will send IDPH contact information to Mr. Folken. Upon motion, passed, the following Bills Resolution was adopted. BE IT RESOLVED BY THE BOARD OF WATER WORKS TRUSTEES OF THE CITY OF WATERLOO, IOWA: That the bills listed below for which warrants against the funds designated, have been issued in payment, are found to be correct, and the acts of the Secretary in issuing and delivering said warrants are hereby ratified and approved. MARCH 31, 2012 GENERAL FUND 46175 Al Gordon Plumbing & Repaired water service line at 1,200.00 Heating, L.C. 1929 E. 4th Street 46176 Iowa Section —AWWA Iowa Water Industry Leadership 525.00 Institute, D. Cunningham 46177 CenturyLink Service 361.54 46178 Crescent Electric Supply Fluorescent light bulbs 117.18 46179 Electronic Engineering Monthly vehicle tracking service 299.50 46180 Hawkeye International Antifreeze and test strips for unit #33 57.84 Trucks 46181 Iowa Department of Natural West Shaulis Road and Shaulis 1,051.50 Resources Road East construction permits 46182 Iowa Public Employees IPERS for 12 employees 6,706.97 Retirement System 46183 Thompson's Rentals Overpayment on final bill 150.27 46184 Jackie Murray M. D. & U. D. refund 105.00 46185 Connie Steimel M. D. refund 25.00 46186 Mike McNamee M. D. & U. D. refund 61.43 46187 Sondra Enneking 18.32 46188 Rory A. Cagley 57.71 46189 Courtney A. Styron 8.49 27.45 46190 George N. Hayden 37 46191 MidAmerican Energy Co. Gas, power and electric 26,989.71 46192 Mutual Wheel Co. Taillight for unit #18 13.62 46193 R Company, Inc. Repaired water service line at 2,300.00 1934 Washington Street 46194 Rochester Armored Car Co. Armored car service 234.76 46195 Sandees, Ltd. No trespassing signs 988.50 46196 Scot's Supply Bolts for flow meter at well #17 18.42 46197 Veenstra & Kimm, Inc. Kimball Avenue Water Tower 1,100.00 Rehabilitation engineering services EFT State of Iowa Treasurer Sales tax 14,288.23 46198 Cedar Valley United Way Authorized payroll deduction for 123.00 United Way 46199 ING Life Insurance Authorized payroll deduction for 3,600.00 deferred compensation 46200 Lincoln Financial Group Authorized payroll deduction for 40.00 deferred compensation 46201 Public Employees Credit Authorized payroll deduction for 2,961.50 Union credit union 46202 Charles Schwab Institutional Authorized payroll deduction for 1,930.48 employee pension contribution EFT Treasurer, State of Iowa State withholding tax 6,487.00 EFT US Department of Treasurer Federal withholding tax 16,908.05 46203 ABM Janitorial Janitorial services 1,041.50 46204 Acco Unlimited Corp. Chlorine and HFS 8,208.24 46205 Advanced Systems, Inc. Maintenance contract for copying 205.46 machine 46206 Black Hawk Waste Disposal Waste disposal 94.00 46207 The CBE Group, Inc. Collection fee 38.64 46208 Michael Gustafson Reimbursement for uniform cost 20.00 46209 Hupp Electric Motors Rebuilt motor at well #22 9,348.12 46210 Iowa Department of Natural Water operator certification fee for J. 120.00 Resources Conkling and two exam fees for M. Gustafson 46211 Kirkwood Community Self-study courses for W. Vogel and 310.00 College T. Larson 46212 Jason Manning Reimbursement of self-study course 50.00 46213 James Bolin Overpayment on final bill 45.57 46214 Robert Fischels Overpayment on final bills 112.56 46215 David McVey Overpayment on bill 60.48 46216 Susan Prusia Overpayment on bill 41.36 46217 Russell Weber M. D. refund 50.00 46218 John M. Quintanilla M. D. & U. D. refund 5.13 II 11 CI 11 74.93 46219 Caleb W. Sheetz 50.99 IL if 46220 Jacob A. Timmerman 57 25 II {{ IL 11 46221 Lynette Graves If IC LC IC 71.93 46222 Linda Phillips IC If LC CI 46223 Kimberly Gorby 53.07 52.71 II 11 El IC 46224 Victoria Sampson 58.07 II CI II II 46225 Jessica L. Rogers 11.19 II II 11 CI 46226 Deshay A. Grover „ „ " 8.49 Il 46227 Timothy Perry „ CC IC it 34.07 46228 Mike AngenII II IC CC 39.99 46229 Heather Welch It LI II 8.49 46230 Marguerite WilliamsII LI if „ 3.27 46231 Alex Shields „ 6.63 46232 Beth Welsch „ IL „ II 6.63 46233 Steven & Patricia FoxLi l „ CI 17.37 46234 St. Vincent DePaul 27.45 CI If IC II 46235 Cody Swanson „ „ LC 77.61 46236 Warren F. Stearns 11,087.49 46237 PDCM Insurance Various insurance policies 38 46238 PPG Architectural Finishes Paint and painting supplies for 600.96 pumping station 46239 Radio Communications Monthly access fee and pager rental 154.00 46240 Rapids Reproductions, Inc. Plotter paper 39.97 46241 R Company, Inc. Additional charges for water service 7,000.00 line repair at 1934 Washington 46242 Schimberg Co. Gaskets for well #18 116.00 46243 Sensus Metering Systems Radio read meter devices 15,390.00 46244 Storey Kenworthy Copying machine paper, toner, calculator 176.18 paper, cleaner and cable cord concealer 46245 Van Wert, Inc. Meter reading service 6,020.40 46246 The Courier Legal ad 16.93 46247 WBC Mechanical, Inc. Replaced relief valve on boiler 314.23 46248 Welter Storage Beams for new shelving units at 252.00 warehouse 46249 Westrum Leak Detection Leak detection at 1800 block of Easton 557.50 46250 Waterloo Water Works Reimbursed petty cash for postage, 32.48 copies, blank DVDs and bubble envelopes 46251 Acco Unlimited Corp. Chlorine and HFS 7,572.25 46252 Al Gordon Plumbing & Repaired water service lines at 4,490.00 Heating, L.C. 1022 Ash and 415 Peek 46253 American Veterans Repaired water service lines at 6,900.00 Plumbing, LLC 316 Conger and 416 Edwards 46254 Aramark Uniform Services Towel service 235.72 46255 Aspro, Inc. Cold mix 730.00 46256 Black Hawk County Auditor Water and sewer bond fees 4,393.18 46257 Black Hawk County Data processing for February 5,881.81 Treasurer, MIS 46258 BMC Aggregates, L.C. Fill sand and roadstone 683.79 46259 Campbell Supply Safety shield for cutting torch, step 207.39 ladder, cloth rags and cutting wheel 46260 Central Tank Coatings, Inc. Kimball Avenue Water Tower 79,467.50 Rehabilitation 46261 City of Raymond Sewer bond, garbage and yard 10,637.19 waste fees 46262 City of Waterloo Sewer, garbage and storm water 916,848.52 46263 Community National Bank Bank charges for February 341.55 46264 Ferguson Enterprises, Inc. Solder paste and brush for meter room 2.49 46265 HD Supply Waterworks, Ltd. Hydrant repair parts 4,032.07 46266 Iowa Association of Annual dues 1,251.99 Municipal Utilities 46267 Iowa Department of Natural Water operator exam fees for 60.00 Resources M. Wedemeier 46268 Steve Kerns Reimbursement for cell phone 50.00 46269 Keystone Laboratories Water sampling 930.00 46270 Kwik Trip, Inc. Fuel for vehicles 3,648.71 46271 Travis Larson Reimbursement for cell phone 50.00 46272 IDE Overpayment on final bill 156.65 46273 Michelle Sherwood M. D. & U. D. refund 39.99 46274 Lonise B. Porter 15.98 46275 Chantale Harris " " " " 6.21 46276 Amanda Downs " " " 61.07 46277 Murle Dietz, Jr. " " It " 64.43 46278 Danira Cota-Fonseca " " If " 16.47 46279 Menards Painting supplies, kitchen supplies, 278.48 cement patch and concrete caulk 46280 Nelson & Hagy, Inc. Screw extractors 182.43 46281 Nilles Associates Dewitt Road Water Main Extension 4,045.00 engineering and design 46282 Postmaster Postage 690.00 46283 Charles Schwab Institutional Employer contribution to employee 34,750.00 pension fund 46284 Sensus Metering Systems Annual software support and 3" meter 3,075.00 • 39 46285 Tokay Software Annual backflow software support 590.00 46286 Utility Equipment Co. Pumper nozzle gaskets, hose nozzle 615.94 gaskets, curb boxes and rods 46287 Rick Wilberding Reimbursement for cell phone 50.00 46288 Waterloo Water Works Reimbursement of city service fees and 9,440.25 reimbursed petty cash for postage, copies and transfer of customer's funds EFT State of Iowa Treasurer Sales tax 13,000.00 46289 ING Life Insurance Authorized payroll deduction for 3,600.00 deferred compensation 46290 Lincoln Financial Group Authorized payroll deduction for 40.00 deferred compensation 46291 Public Employees Credit Authorized payroll deduction for 2,961.50 Union credit union 46292 Charles Schwab Institutional Authorized payroll deduction for 1,930.75 employee pension contribution 46293 Teamsters Local Union Authorized payroll deduction for 710.00 #238 union dues EFT US Department of Treasurer Federal withholding tax 16,815.08 46294 Advance Environmental Hydrant M. D. refund 204.99 46295 Andrews Auto Supply Automotive supplies 81.13 46296 Black Hawk Electrical Co. Rewired chemical room at well #22 1,996.56 46297 BMC Aggregates, L.C. Fill sand and roadstone 133.99 46298 Campbell Supply Plastic anchors, earplugs and 110.69 impact driver 46299 C & C Welding & Repaired snow plow on unit#11 146.44 Sandblasting 46300 Coverup, Ltd. Light bar racks for units #5 and #17 70.00 46301 Dex Media East, Inc. Advertisement in phone book 35.10 46302 Gierke-Robinson Co. Safety glasses and 3" hose couplers 199.11 46303 Hogan & Hansen Payroll and consulting fees 1,157.70 46304 Iowa Department of Natural Water operator exam fees, J. Conkling 30.00 Resources 46305 Iowa One Call One Call service 212.40 46306 Thompson Properties Overpayment on final bill 47.55 46307 Leah Ingersoll M. D. & U. D. refund 34.65 46308 Thomas R. Huff 57.45 46309 Tim Palmer ., 8.4915.68 46310 Joseph E. King 44.93 II Et It IC 46311 Travis Ray 9 93 46312 Carla M. Steding 379.40II II II II 46313 Menards Antifreeze, screws, broom, batteries, light bulbs and plumbing supplies for chemical rooms 46314 Municipal Supply, Inc. Gaskets for test bench, meter wire and 576.35 cover-up plates for remote installations 46315 Matt Parrott/Storey Letterhead 246.70 Kenworthy 6,005.00 46316 Postmaster Postage 46317 Progressive Insurance Auto insurance for two employees 949.00 46318 R Company, Inc. Assisted with main break at 750.00 Highway 20 and Ansborough 46319 TestAmerica Laboratories Water sampling 20.00 46320 Utility Equipment Co. Pave boxes and 4" sleeves 734.24 46321 The Courier Legal ads 179.0941,781.53 46322 Wellmark Blue Cross Blue Medical insurance Shield 20.52 46323 Waterloo Water Works Reimbursed petty cash for postage, copies and part for printer 48.00 46324 Access Systems Ribbons for time clock at pumping station 46325 American Veterans Repaired water service line at 1,850.00 Conger Plumbing, LLC 519 Con g 6,254.71 46326 Assurant Employee Benefits Dental and disability insurance 40 46327 Assured Flow Sales, Inc. Not-in-service hydrant bags and 597.06 nozzle grease 46328 Electronic Engineering Monthly vehicle tracking service 299.50 46329 Fastenal Bolts for meter department 48.00 46330 Ferguson Enterprises, Inc. Brass nipples and ball valves 410.30 46331 Brian Giachino Competent Person Safety Training 500.00 46332 Iowa Department of Natural Water operator exam fees, S. Fisher 60.00 Resources 46333 IWI Motor Parts Air filter for unit#4 21.91 46334 Johnstone Supply Parts for eyewash station at well #19 46.17 46335 Kirkham Michael &Assoc. Shaulis Road Water Main Extension 3,026.71 46336 Locksperts, Inc. Repaired lock on chemical room door 80.00 at well #14 46337 Rooff Development, LLC Overpayment on final bill 40.57 46338 Justin Dorschied Overpayment on final bill 77.90 46339 Holly Garcia M. D. & U. D. refund 36.45 46340 Lilia Novella " " If II 9.58 46341 Juan M. Macias, Jr. " " " It 12.93 46342 Christine L. Nelson ,° „ „ « 46343 St. Vincent DePaul 56.07 46344 Wayne & Marsha Buhr 61.07 46345 Jon B. Caughron 74.93 46346 Angie Stoneman „ II ,I 6.63 3.27 46347 Municipal Supply, Inc. Register heads for flow meters at 1,108.37 wells #11 and #13 46348 R Company, Inc. Installed valves for 2012 Recon and 5,850.00 assisted with hydrant relocation at W. 7th and Water Street 46349 Schimberg Co. Fittings 35 758.81 46350 Sensus Metering Systems Meters 8,299 25 46351 Storey Kenworthy New office chairs 3,703.35 46352 Terracon Consultants, Inc. Geotechnical engineering services for 4,514.50 Dewitt Road Water Main Extension 46353 Utility Equipment Co. Two pave box locators 1,315.78 46354 Veenstra & Kimm, Inc. Kimball Avenue Water Tower 5,977.78 Rehabilitation Payroll 87,114.49 $1,515,947.97 The General Manager presented the Monthly Financial Report as of March 31, 2012 as follows: March 1, 2012 Balance $5,349,518.58 Receipts 662,851.98 Disbursements 573,019.14 March 31, 2012 Balance $5,439,351.42 Debt Reserve Fund 330,000.00 Restricted Bond Fund 0.00 Bond Debt Sinking Fund 101 413.11 Repairs & Rehabilitation Fund 270,528.87 General Fund Balance 4,737,409.44 $5,439,351.42 It was moved, seconded and approved to receive and place on file the Monthly Financial Report as presented. 41 The General Manager presented the Revenue and Expense Summary as of March 31, 2012 as follows: 2011 2012 Operating Revenue $1,774,357.32 $1,777,681.78 Operating Expense 1,329,710.76 1,177,062.14 $ 444,646.56 $ 600,619.64 Non-Operating Revenue 45,595.69 37,841.97 Non-Operating Expense 0.00 0.00 Capital Expense 55,857.49 155,286.05 $ 434,384.76 $ 483,175.56 It was moved, seconded and approved to receive and place on file the Revenue and Expense Summary. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for pave box repair at 1211 Sycamore Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of$300.84, which is supported by invoice from the Waterloo Water Works and American Veterans Plumbing, LLC, showing the work necessary to repair the pave box in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the pave box at 1211 Sycamore Street, which is located on the Northwesterly 56 feet of the Southeasterly 64 feet of Lots Nos. 7 and 10 in Block No. 47 in the Original Plat on the East side of the Cedar River in the City of Waterloo, Black Hawk County, Iowa, and owned by Chad Thoms. WHEREAS, the property owner did not respond to notification from the Waterloo Water Works and did not make repairs to the pave box, the Waterloo Water Works caused the pave box to be repaired and assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter. Nays: None. Absent: Burris. Resolution adopted. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 316 Conger Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $3,450.00, which is supported by invoice from American Veterans Plumbing, LLC, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 316 Conger Street, which is located on the East City ofiWa erl feet Black Hawk County Lot No. Ten )Io a, and owned by in Block No. Two ) in Michalumet el W. Herron.lAddition to the City of 42 WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter. Nays: None. Absent: Burris. Resolution adopted. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 416 Edwards Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of$3,450.00, which is supported by invoice from American Veterans Plumbing, LLC, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 416 Edwards Street, which is located on Lot No. Eighteen (18), in Block No. Seven (7), in Ricker and Bratnober Land Company Addition, to Waterloo, Iowa, Black Hawk County, and owned by Beverly A. Peterson. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter. Nays: None. Absent: Burris. Resolution adopted. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 519 Conger Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of$1,850.00, which is supported by invoice from American Veterans Plumbing, LLC, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 519 Conger Street, which is located on Lot No. Eight (8) in Block No. Five (5) in Ricker and Bratnober Land Company Addition to Waterloo, Iowa, Black Hawk County, and owned by Susan Ann Kennedy. 43 WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter. Nays: None. Absent: Burris. Resolution adopted. Gary C. Marshall and Sharon K. Marshall, owners of 6910 Ansborough Avenune, paid the Waterloo Water Works the remaining balance of their Promissory Note and Mortgage for the Kimball South Rural Water Main Project. Pending Board approval, the release of Real Estate Mortgage will be forwarded to the Waterloo Mayor and City Council for their approval to release the real estate mortgage. After execution of the mortgage release documents, the documents will be recorded at the Black Hawk County Recorder's Office. It was moved by Kuntz, seconded by Potter and approved to adopt a resolution to approve payment and release of real estate mortgage for 6910 Ansborough Avenue and to forward the release to the Mayor and City Council. The 2012 Pavement Repairs Project requires a formal bid letting procedure because of the estimated cost of the project. The Notice of Public Hearing and the Advertisement for Bids for the 2012 Pavement Repairs Project was published in the Waterloo-Cedar Falls Courier on April 2, 2012. Bids from contractors were received, opened and read aloud at 2:00 p.m. on April 16, 2012. The Water Works removes paving in various locations to repair water mains, valves and fittings. Paving is also removed occasionally to access customer service lines for shutoffs and repairs, and for other reasons. A temporary patch is usually placed in the removed pavement area to allow the road to be reopened to traffic as soon as possible. The purpose of this project is to repair the removed areas of paving, sidewalk and driveways with a permanent pavement material. The annual paving repair project has trended larger in size and cost over the last few years, due to the quantity, location and severity of main breaks. The following is a tabulation of annual costs for pavement repair projects in recent years. Year Project Cost 2004 $ 38,637.20 2005 $ 14,496.75 2006 $100,131.90 2007 $133,384.05 2008 $114,733.03 2009 $146,138.00 2010 $119,549.55 2011 $123,128.00 The 2012 Water Works pavement repair line item is budgeted at $150,000.00. Usually, additional pavement repairs are added to the project throughout the summer, as other paving areas are removed to make necessary underground repairs. Water Works staff places temporary pavement material in the removed areas and the material costs are charged to the pavement repair budget line item. On this project, the contractor provides unit prices in their bid for the additional pavement repair areas. Because of the additional added repairs throughout the year, the total project cost will exceed the original bid amount for the project. 44 The following documents were provided to the Board: • Proof of Publication of Notice of Public Hearing and Advertisement for Bids • Cover and Index Page of Project Manual • Bid Tabulation It was moved by Kuntz, seconded by Potter and approved to receive and place on file Proof of Publication of Notice of Public Hearing for the 2012 Pavement Repairs Project as published in the Waterloo Courier on April 2, 2012. Chairman Kuntz announced that it was time for the public hearing for the 2012 Pavement Repairs Project. There being no written comments on file and no oral comments, it was moved by Kuntz, seconded by Potter and approved to close the public hearing. It was moved by Kuntz, seconded by Potter and approved to confirm approval of the bid documents, plans, specifications, form of contract, etc., and to proceed with the project. It was moved by Kuntz, seconded by Potter and approved to receive and place on file the bids as opened and read aloud on April 16, 2012. The bids were as follows: Additional Total Base & Bidder Base Bid Items Additional Items Bowers Masonry, Inc. $ 79,920.00 $6,075.00 $ 85,995.00 Mike Dolan Concrete & Masonry $ 98,762.00 $6,029.00 $104,971.00 B & B Builders & Supply $105,952.50 $5,919.00 $111,871.50 It was moved by Kuntz, seconded by Burris and approved to award the 2012 Pavement Repairs Project to Bowers Masonry, Inc., as being the lowest and best bid. At the March 2012 Board meeting, it was approved to preliminarily authorize the City of Waterloo's award of the contract for the 2012 Street Reconstruction Program with the Division II Water Main Replacement, and to authorize the General Manager to execute the appropriate contract documents, if the bids were 125 percent or less of the engineer's estimate of$169,378.00. A copy of the bid tabulation for the project was reviewed. The low bid total for Division II, the Water Works portion of the project, is the sum of$186,675.30, or 10.2 percent above the estimated cost. The 2012 Capital and Extraordinary Item Budget includes $350,000.00 for water main replacement/ connection projects, including remaining costs for the 2010 and 2011 projects. The anticipated remaining expenses for the 2010 project are the sum of$23,956.58; and for the 2011 project are the sum of$129,363.58, leaving the sum of$196,679.84 available on the budget line item for the 2012 project. With preliminary work necessary for the 2012 project, in addition to the contract work, it is likely that expenses will exceed the budget for this line item in the Capital and Extraordinary Item budget category, It was moved by Potter, seconded by Kuntz and approved to a adopt a resolution to authorize the City of Waterloo's award of the contract for the 2012 Street Reconstruction Program with the Division II Water Main Replacement and to authorize the General Manager to execute the appropriate contract documents. 45 At the March 2012 meeting, the Board approved an agreement between the City of Waterloo and the Waterloo Water Works, for the West Shaulis Road Water Main Extension Project. The project was bid with Division 1 containing the grading, paving and overhead items. Division 2 contained the water main extension items. Certain overhead items in Division 1 had costs directly attributable to the water main extension work, including mobilization, construction survey and silt fence. The agreement approved last month did not include language for the Water Works to reimburse the City for an appropriate share of the aforementioned overhead costs. The Board reviewed a revised agreement between the City of Waterloo and the Waterloo Water Works. The agreement covers the reasons for the agreement as well as the financing, areas covered including overhead costs, and duration of the agreement. It was moved by Potter, seconded by Kuntz and approved to adopt a resolution approving said agreement and authorize its execution by the Board Chairman and General Manager. The Board reviewed a copy of the Iowa Public Official Bond for Terry Kuntz. The bond is for a two-year period and is written to protect the City of Waterloo. Rodger Burris's bond and Mary Potter's bond were executed in July 2010 and July 2011, respectively. It was moved by Potter, seconded by Kuntz and approved to receive and place the bond on file, to execute the bond as necessary, and to forward the bond documents to the City Clerk of the City of Waterloo. The Water Works has four major vehicles, including two dump trucks and two tractor backhoes. The dump trucks were purchased in 1998 and 2003, while the tractor backhoes were purchased in 1997 and 2004. All four of the vehicles will each cost $100,000 or more to replace. Ideally, the replacement schedule of these vehicles would be laddered, so that one vehicle would be purchased every 3 to 4 years. The 1998 dump truck is nearing a condition where it should be replaced. A replacement for the 1998 dump truck is included in the 2012 Capital schedule. Rick Wilberding is seeking authorization to request bids for one tandem axle dump truck. This truck will replace the older of the two single axle dump trucks currently in the fleet, No. 34, a 1998 International truck. A tandem axle dump truck will allow us to haul nearly double the payload of the single axle trucks, with no increase in labor costs. The 2012 major vehicle replacement budget is $100,000.00. Costs associated with replacing the truck will include net expenses after trade-in, as well as miscellaneous post-purchase accessories, including warning lights, radio mounts, etc. It was moved by Kuntz, seconded by Potter and approved to authorize obtaining bids for one tandem axle dump truck, to replace truck No. 34. The following items were reported by management: The water pumpage information for March 2012 was 4.84% less than March 2011. Water pumpage for the first three months of 2012 was 2.44% less than the first three months of 2011. The current market value of the Pension Fund as of March 31, 2012 is the sum of $3,942,293.78, including one employee's personal balance of 8 y,406.17 The value of the fund increased $524.48 in the last month and $280,188.89 ear t date. The Waterloo Water Works has made contributions of $104,250.00 to the plan in 2012. Employees have made contributions of $12,924.86 to the plan in 2012. Year to date fees are the sum of $13,128.36, year to date payments to retirees are the sum of $105,700.87, and the year to date performance of the fund is plus 7.48 percent. 46 A list of several major projects and initiatives currently underway or planned for 2012 was presented to the Board. The next regular meeting is scheduled for Wednesday, May 16, 2012 at 8:00 a.m. Upon motion, the meeting was adjourned at 9:19 a.m. BOARD OF TRUSTEES Secretary ,A r < C) D < D <cl Cl) v < a (D '0 0� O SN (D O IV3 f a- 7 0 O a U, 0) ON '6 W = N (D _. (D N -O o : -No a 70 CD ,' m * O 6 * D) A o * N * c D) co * =' co co * * 0 * * * * * * * * * p G rt ** C * C a H 0 co D 49 49 0 (o coc A -cy, (r 0 W CO CO D) O (D N (Op O > T I C) p o0 < 13 C) CD D D oo 1 N o 0 ro m. m O X . 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V O co o 6 co , CD 0 -' 7 OD 0 01 CD -.1 O (D O N N Y.Y.2010 ASPHALT OVERLAY PROGRAM • ■CONTRACT#796 FINAL•UANTITY SUMMARY 1 BID ASPRO ORIGINAL FINAL QUANTITY EWA DESCRIPTION MIL UNIT FAKE oAA9mry .. ..1 IN DJEFZIENCP y I REMOVED AND REPIACEWi E-2CIN2Er EACH I 4,245m 1.0 I.00 $ - $ 4,245.00 2 EEA0VE AND REPIACEE-1-C EACH $ 2,950.00 4A 9.00 5.0 $ 14,750.00 $ 26,550.00 (USE EXISTING CASTING) 3 REMOVE AND REPLACE E-2.0 EACH S 5,345.00 3.0 3.00 $ - (USE EXISITNGCASTING) $ - $ 10,635.00 4 REMOVE AND REPLACE INTAKE HdCOUT/L'I-C EACH S 1,250.00 3.05.00 f - 5 REMOVE AND REPLACE INTAKE B(DCOUIE-2C EACH $ 1,995.00 2.0 5.00 3.0 $ 5,985.00 $ 6,250.00 6 tURMSHE-IC INLET CASTING 3.0 5,985.00 $ 9,975.00 EACH S 640.00 1.0 (1.0) (640.00) $. 7 tLIONISHE-2c li[EI'CASTING EACH S I.tW - $$.00 1.0 1.00 S - $ I,200,00 8 REHIRED RA INLET TOP AND THROAT EACH S 3,625.00 3A 6.00 3.0 $ 11,475.00 $ 22,950.00 9 REMOVE AND REPLACE MIIBOXDUT 10 STORM SEWER,Io"TRusS EACH5EACHLP S 6 1.0 - (I.0) t (975.00) S _ tl REMOVESIDEWAIIC SP $ 5.30 MO 32.40 4.4 S 286.00 $ 2,106.00 175.0 389.70 214.7 $ 322.05 8 564.55 12 SIDEWALK,4^PLC SF S 4.00 139.0 383.90 224.9 $ 899.60 $ 1,535.60 13 PEDESTRIAN RAMP DETECTABLE WARNING SURFACE SF S 12.00 16.0 92.00 14 REMOVE AND REPLACE SM'ORDM,6"FCC 76.0 $ 912.00 $ 5,417.69 SF $ 2.50 520.0 927.00 336.1 $ 1,966.19 $ 5,117.50 13 REMOVE AND REPLA(Y21'C&C>/6"YCC LF f 22.50 220 7.00 15.0 $ 337.50 S 157.50 16 NULL DEPTH PATC,REMRER 6"PCC SY 52.85 24.0 148.20 124.2 $ 6,563.97 $ 7,832.37 17 REMOVE AND REPLACE 24"C&(69"FCC IF 27.00 33.0 171.00 138.0 $ 3,726.00 $ 4,617.00 18 3/4.0OADSTONE TON 80.00 13.0 8.50 (4S) f 19 RELYCTID ASPHALT TON 45.00 2671.7 3,02030 348.6 $ 15,686.10 $ 135,9113-50 20 MDL WEDGE EACH 2,045.00 36.0 33.00 (3.0) $ (6,135.00) $ 67,485.00 21 RUM= SY 3.15 15920.0 15,320.00 22 PAVEMENT SCARIFICATION $ $ 60,32.00 AND SY 2.15 49591.4 65,496.801 81.0 $ 445.50 $ 307,051.51 23 SURFACE EPATCHT SY 215 I9591.4 49,791.40 24 STI(FACE PATCH TON 190.00 27.0 149.00 122.0 $ 23,1 0.00 $ I28,310.00 25 MIA(1,000,000 ESAL)SURFACE,12"64IX,NOPRICHONREQD,60%CR 2516.1 2,486.30 TON 191'0 (29.8)67 S (2,991.92) S 249,624.52 26 II4.A(1,000,000 FSAL)HASEON7ERM(DIA7$3/4"MIX,60%(R TON 9R90 3016.4 2,849.30 167.1 $ 27 BMA(3,000,000 ESAL)SURFACE,12"MIX,NO FRICTIONREQD,75%(22 (_ (16,611.90) 833,938.95 TON- L9em 7334.1 8,297.901 463.8 $ 20,443.5D $ 334,797.20 26 FA41(3,000,00O tSpL)BASFJWTERT�/A'B,3/d"b�75%(R TON 99.00 132763 13,482.80 206.5 E 20,443SD S 1,334,797.20 29 HMA(10,000,000ESAL)SURFACE,12"MCC,NOFRICTION READ,75%CR ION 10250 305A 535.20 30 3BMA(10,000,000ESAL)RASE/INTERMEDIATE,3/4"MIX,75%CR TON 100.90 1010.9 690.40 29.8 $ 3,054.50 $ 54,858.00 3t PAVEMENT CORES(INONQMA STREETS) (319.0) $ (32,338.45) $ 69,661.361 EACHH 500.00 10.0 1.00 (9.0) $ (1,350.00)- $ 500.00 32 NMIUMSAMPLES(QMq STREEIE) EACH 7f00.00 1.0 1.00 33 MLFruMARS - $ 7,500.00 EACH 150.00 10.0 14.00 4.0 S 600.00 S 2,100.00 34 UNIVERSAL SCAM.RING OREQUAL EACH 90.00 79.0 29.00 34.0 $ 19,380.00 $ 50,160.00 35 [RAAR®CONCRETE ADJUSTMENT EACH 90.00 79.0 29.00 S 36 CASTING ADIUSTEOD4T STORM 4.0 $SANJWATERMH EACH 680.00 4.0 12.00 (58.0) (44,500.00) $ 25,810.00 37 FURMSNAND INSTALL MANHOLE CASING5,440.00 $ 8,840.00 EACH 840.00 SA .43 (1.3) (3,360( .85) $ 069.35 36 PAINTED PAVEMENT MARKW MARKINGS SIp 45.00 691.76690.43 (1.3) $ 1,069.35 39 PAA7ED SYMBOL EACH 103.00 20.0 26.00 6.0 $ 630.00) $ 32,0.00 40 R7AILROAD PR1TEL ROTECTIVE NSUAANCE LS 13,250.00 1.0 1.00 - $ - $ 18,250.00 41IS 116,170.0D 1.0 1.00 - S - $ 118,170.00 INCR/DECR S 75,713.40 $ 3,944,595.27 PAY ESTIMATE#1 V$ 12 918.29 .4, � � , -/ /PAY ESTIMATE $ 112,01817 �6 // lrPAYESTIMATE#3 S 288,120.44 ASpm l PAY ESTIMATE#4 $ 180,608.69 I Date PAY ESTIMATE#5 $ 187,866.30 PAY ESTIMATE#6 $ 752,946.28 PAY ESTIMATE#7 S 914,556.29 City of Waterloo PAY ESTIMATE#8 $ 157,288.38 Date PAY ESTIMATE69 $ 85,197.77 PAY ESTIMATE#10 E 38,255.82 PAY ESTIMATE#11 $ 462,440.73 PAY ESTIMATE#12 $ 437,033.10 PAYESTIMATE#13 $ 118,115.14 PAY ESTIMATE#14S - RETAINAGE• $ - S I91 31.� /. TOTAL PAYMENT $ 3,938,896.5 P " - •RETAINAGE REDUCED BY$5,698.68 DUE TO CHANGE ORDER#2. ORIGINAL CONTRACT AMOUNT S 3,878,281.87 CHANGE ORDER#1 APPROVED BY COY ENGINEER $ (9,400.00 CHANGE ORDER#2 APPROVED BY CITY ENGINEER $ (51598.68 FINAL QUANTITY ADJUSTMENT $ 75,713.40 FINAL CONTRACT AMOUNT S 3,938,896.59 CITY OF WATERLOO Council Communication City Council Meeting:April 2, 2012 Prepared: March 27, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: CHANGE ORDER NO. 3 --$75,713.40 INCREASE F.Y. 2011 ASPHALT OVERLAY PROGRAM ASPRO, INC. CON 1'1(ACT 796 Submitted by: Jamie Knutson, P.E.,Associate Engineer Recommended City Council Action: Staff has reviewed this Change Order and recommends that the Mayor be authorized to sign it on behalf of the City. Please execute all three (3) copies and return three(2) to our office for further processing. Summary Statement Transmitted herewith is Change Order No. 3 in the increased amount of$75,713.40. This is the accumulated amount of adjustments from original to final quantities that were determined necessary during the construction of the project, which results in a increase to the total project cost. Expenditure Required Source of Funds Local Option Sales Tax Funds Policy Issue N/A Alternative None Background Information: Cc: Rudy Jones, Community Development Director ; auline Closson, Engineering Department CITY OF WATERLOO, IOWA CHANGE or EXTRA WORK ORDER NO. 3 PROJECT: F.Y. 2011 Asphalt Overlay Program CONTRACT NO. 796 Date Prepared: March 19, 2012 AMOUNT: $75,713.40 INCREASE TO: Aspro, Inc. Contractor You are hereby ordered to make the following changes from the plans and specifications or perform the following extra work on your contract dated March 14, 2011. A. Description of change to be made or extra work to be done: Adjust original construction quantities to actual construction quantities. B. Reason for ordering change or extra work: As-built quantities varied for some bid items. C. Settlement for cost of work to be made as follows: Compensation already made to contractor through original bid items. See attached summary. NET INCREASE $75,713.40 CITY OF WATERLOO BY: Aspro, Inc. 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C rn a a CD C 0 D N_ DO O al 0 co O co O N N AECOM Invoice r� cc Invoice To: tor4.1 t/ Qi y \les,1 ct Date: April 18, 2012 Mr. Eric Thorson , Project Number: 60236731 City of Waterloo 715 Mulberry Street Invoice No: 37228883 Waterloo, Iowa 50703 Your Authorization: Professional Services Agreement Dated October 17, 2011 Dry Run Creek Study Liberty Park to Outlet at Cedar River Waterloo, Iowa Progress Billing: March 17, 2012, through April 13, 2012 Classification Hours Amount Senior Professional 55.0 $10,139.74 Project Professional 80.5 8,990.51 Staff Professional 64.0 6,241.96 Professional 209.25 16,111.47 Project Support 6.0 486.33 Direct Expenses 0.00 Total Costs to Date $41,970.01 Less Previous Billing 34,942.52 TOTAL AMOUNT DUE $ 7.027.49 O yg L:lworklADMINIINVOICEIWatDryRunCreekStudy.doc : Remit To: AECOM • P.O.Box 1497 • Waterloo,Iowa 50704-1497 501 Sycamore Street,Suite 222 • Waterloo,Iowa 50703 • (319)232-6531 • Fax:(319)232-0271 Co Gm) 7 - — — s o > < > < ` } ` ) / } 0 « E ; 7 c / a G <cn 0 \ k \ \ o 21 \ C E ) / o rt -A - - 0 § § ° J % ! 7 § § 2 a , E e - ® ` m G § a 0 { i \ o o § > $ co ( k \ • * * * • * o { ƒ * > . 6 J H -0 > \ / \ / k \ / \ } 0 » ® ± ± / \ / \ / \ \ \ 0 0 \ 0 c 0 0 9 22 / $ 7 \ » 0 00 ® z «e «± < [ CD Zf / RJ7G7a = - R \ o / k ° 22 _ ƒ 37 > ® 6' ` � ® - \ J g \ m \ § e ] 0 e Zit e , o GCD CD E CD ® ( ± \ # " .- = G> }/ E M cp R / j/ \ \ w3 \ \ \ co to 0 .b. -P. .b. g E 2 0 R \ § S 0 CD / 0 ± KJ e \ / > co \ 8 o \ e / / ENGINEERS & PLANNERS SNYDER & ASSOCIATES IOWA I MISSOURI I NEBRASKA I SOUTH DAKOTA I WISCONSIN INVOICE FOR PROFESSIONAL SERVICES Jamie Knutson City of Waterloo April 16, 2012 715 Mulberry Street Waterloo, IA 50703-5783 Invoice No: 110.0951.O1A - 9 Project 110.0951.01A Waterloo Stormwater Lift Stations-Hollywood Professional Services through March 31, 2012 Basic Services Hours Rate Amount Engineer V 11.00 110.00 1,210.00 Total Services 11.00 1,210.00 Phase Subtotal $1,210.00 Total Prior Current Billings to Date 50,977.24 49,767.24 1,210.00 Construction Services Phase Subtotal 0.00 Amount Due this Invoice $1,210.00 oKARY Total Prior Current Billings to Date 50,977.24 49,767.24 1,210.00 Snyder&Associates, Inc. Adam Bullerman REMIT TO: SNYDER&ASSOCIATES,INC. 2727 SW SNYDER BLVD.-PO BOX 1159-ANKENY,IA 50023 (515)964-2020 email:ar@snyder-associafes.corn Federal E.J.N.42-1379015 ENGINEERS & PLANNERS ® SNYDER & ASSOCIATES IOWA I MISSOURI I NEBRASKA I SOUTH DAKOTA WISCONSIN INVOICE FOR PROFESSIONAL SERVICES Jamie Knutson City of Waterloo April 16, 2012 715 Mulberry Street Waterloo, IA 50703-5783 Invoice No: 110.0951.01B - 9 Project 110.0951.01 B Waterloo Stormwater Lift Stations-Cedar Bend Professional Services through March 31, 2012 Basic Services Hours Rate Amount Principal Engineer 3.00 164.00 492.00 Engineer V 10.50 110.00 1,155.00 Engineer IV 2.00 98.00 196.00 Total Services 15.50 1,843.00 Phase Subtotal $1,843.00 Total Prior Current Billings to Date 51,752.56 49,909.56 1,843.00 Construction Services Phase Subtotal 0.00 Amount Due this Invoice $1,843.00 v Total Prior Current oe & Billings to Date 51,752.56 49,909.56 1,843.00 Snyder&Associates, Inc. Adam Bullerman REMIT TO: SNYDER&ASSOCIATES,INC. 2727 SW SNYDER BLVD.-PO BOX 1159-ANKENY,IA 50023 (515)964-2020 email:ar@snyder-associafes.com Federal E.I.N.42-1379015 ENGINEERS & PLANNERS ® SNYDER & ASSOCIATES IOWA I MISSOURI I NEBRASKA I SOUTH DAKOTA I WISCONSIN INVOICE FOR PROFESSIONAL SERVICES Jamie Knutson City of Waterloo April 16, 2012 715 Mulberry Street Waterloo, IA 50703-5783 Invoice No: 110.0951.O1C - 9 Project 110.0951.01C Waterloo Stormwater Lift Stations- Fletcher Avenue Professional Services through March 31, 2012 Basic Services Hours Rate Amount Engineer V 15.00 110.00 1,650.00 Engineer IV 2.00 98.00 196.00 Total Services 17.00 1,846.00 Phase Subtotal $1,846.00 Total Prior Current Billings to Date 49,945.21 48,099.21 1,846.00 Construction Services Phase Subtotal 0.00 Amount Due this Invoice $1,846.00 Total Prior Current Billings to Date 49,945.21 48,099.21 1,846.00 Snyder&Associates, Inc. Adam Bullerman REMIT TO: SNYDER&ASSOCIA TES,INC. 2727 SW SNYDER BLVD.-PO BOX 1159-ANKENY,IA 50023 (515)964-2020 email:ar@snyder-associates.com Federal E.I.N.42-1379015 MARIA ARMSTRONG From: DENNIS GENTZ Sent: Thursday, May 03, 2012 2:44 PM To: MARIA ARMSTRONG Cc: TRACIA ROSS Subject: Council insert Maria: At the agenda meeting this morning a question came up about comparing final contract amounts to original, and I was asked to prepare the attached summary to be included in the council packets. Thanks. c�evuusJ Get.',, P.E. A tCCty EnginweAr 715 Mulberry Street City of Waterloo; Iowa, 50703 May 7, 2012 COUNCIL AGENDA CONTRACT NO. ORIGINAL BID FINAL AMOUNT DIFFERENCE % DIFF 720 $5,024,362.36 $5,078,902.95 $54,540.59 1.1% 802 $309,232.46 $305,783.26 ($3,449.20) -1.1% 808 $1,514,212.00 $1,528,681.70 $14,469.70 1.0%