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HomeMy WebLinkAboutApproved documents - 3/23/2020City Clerk Use Only in which the budgeted amount is and the current available balance is Respectfully submitted Jitia,774 Signature Dept. Head -or Designee) Finance Committee Approval Date Cllty ®`' Watertloo ;xpe ndli hre PreAinth .r Minn Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk Department to expend $ 8,602 00 plus est. shipping costs of $ 0.00 to pay for or purchase Annual service Attendance Enterprise Software (time clock) for 4/1/20 to 3/31/21. This purchase or expenditure is being made because: Vendor selected for this purchase: Midwest Automated Time System Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: TRiectiFnware CjhfrvtnH LJ u4t • Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8400-1520 (Fund -Department -Activity -Account Number) (Project Code) $ #0,6e • 74tt4. elti • ati--4211-eA 2-if-AO Date (Signature Finance Dept. Review) Date INVOICE oa9?%1 ley() l6• MIDWEST Automated Time Systems 2324 West 63rd Street Davenport, IA 52806 (563)386-9393 Fax (563)386-3338 CITYWATE S City of Waterloo 0 T Attn: Accounts Payable Dept L 0 715 Mulberry D Waterloo, IA 50703 Invoice No: 64324A Order No: Invoice Date: 02/03/20 Due Date: 02/03/20 Salesperson: Ted Neese S City of Waterloo H T 715 Mulberry I 0 Waterloo, IA 50703 P (319)291-4323 S hip Via: IA - UPS F.O.B.: Shipping Terms: Due on receipt Reference: Annual Service L n Description Price Quantity Shipped Extension* 1 Annual Service Billing on Custom InfoTronics Attendance Enterprise Version 2 Software with (7) IT3100 Bar Code Terminals- Depot Service to cover the period from 4/1/20 to 3/31/21. 8602.00 Taxable Non -taxed S & H 0.000% Sales Tax Total O .00* 8602.00 0.00 O .00 8602.00 City Clerk Use Only Finance Committee Approval Date hc Luu3j S Vkaierflso x pericdotLMrerregangli ioru rdoni Recq uiest IForni The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 1,718.33 plus est. shipping costs of to pay for or purchase This purchase or expenditure is being made because: Emergency plumbing repair at the Five Sullivan Brothers Convention Center Vendor selected for this purchase: Schimberg Co. Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Emergency repair - corroded piping broke over the weekend and necessary repair parts needed immediately Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Road Use Tax Bonds 1 1 Federal/other grants Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 416-22-4900-2152 22FAC5SUL (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current availa•le b-lance Is Respectf lTy (Signature Dept. Hea• or Designee) .?)64i 2t• Date (Project Code) $ (,occoo $ /04 3C-4 4-3- ,444,S 6 iteibtiA ie./re-2m, Signature Finance Dept. Review) Date K:lshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee 3 Approval Date kty of WaterDoc m p n d h Lei re Preaurthoruzardion o g i enFornt The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 3,410.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Installation of sump pump, pit, lid and discharge piping at the UNI-CUE building. Vendor selected for this purchase: Young Plumbing & Heating CO. LxJ Bids or written quotes were taken on this purchase, as follows: Young Plumbing & Heating - $ 3,410.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax Sewer Sanitation x Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 418-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) (Project Code) $ &5VICOO ez cil 5 - 7e1„ 7"Xe? gnature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Water/ion Hpmid City Clerk Use Only Finance Committee 3 C23 Approval Date The Finance Committeo of the City Council is hereby requested to authorize the following purchase or expendituro submitted by tho Leisure Services Department to expend $ 8,000.00 plus est. shipping costs of $ to pay for or purchaso 3 insulated overhead doors and openers for park maintenance building. This purchase or expenditure is being made because: existing doors and openers are failing and have past their life use expectancy. Meets strategic plan 4.5: Maintain City facilities that support quality of life. Vendor selected for this purchase: Overhead Door Co. of Waterloo, Inc. Bids or written quotes were taken on this purchase, as follows: Overhead Door Waterloo, Iowa $8000.00 Christie Door Cedar Falls, Iowa $9410.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 416-37-4105-2168 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, t (Signature Dept. Head or Dpgnee) Date (Signature Finance Dept. Review) (Project Code) $ 50, 000.00 v $ 8,225.35 / AidAt-e-A jet -7,2.(00 Date K:\shared goodies\forms\Pre-Authorization Shop Overhead Doors 2020.xis (Mar 2010) City Clerk Use Only Finance Committee 37),shm Approval Date Cott' WaterOsoo xGp endlotuir` E3rocAuth rii aid.rii Recquiet lin rya The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police $ 3,400.00 plus est. shipping costs of $ 0.00 apply graphics to six new Police Department patrol vehicles. Department to expend to pay for or purchase This purchase or expenditure is being made because: new patrol vehicles are having the police graphics installed prior to them being used on patrol. • Vendor selected for this purchase: Nagle Signs x Bids or written quotes were taken on this purchase, as follows: Nagle Signs $3400.00 Signs b Tomorrow $3864.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: i x General Fund Road Use Tax Bonds Federal/other grants L I Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 417-11-1100-21 20 /; - - 06 - AO (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully s bmitte (Signature Dept. Head or Designee) 3-ii zo Date • Project Code) fig 13 oro 'sr 13 cad ,try .tep.e,, ('Ltt&1tt4 3 l fl'i2aat* ature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xlsx (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3/22 zt f Uk9aterllo G Hix �i©]ntiMr a L'='»r o„�l` hor�o�l�f` oo�� ReqiMest Form G The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,625.00 plus est. shipping costs of $ 0.00 to pay for or purchase annual software renewal for computer forensic examination for criminal investigations. This purchase or expenditure is being made because: the software examines electronic devices for data used in criminal investigations Vendor selected for this purchase: Magnet Forensics Ar x Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Proprietary to Magnet Forensics. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund 1 Road Use Tax Bonds Sewer nSanitation Federal/other grants x Other (specify) This expenditure is to be coded to the following budget line -item: 010-11 -1160-1512 TRIF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully,suImitted $ aaa0 0 3 -% 2-0 *i_of c A A AL 9 16 ,,,,tarnA‘ 3 -elk 1•ZOn (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Magnet Forensics.xlsx (Mar 2010) City Clerk Use Only Fxpendtuire LP)re ut Vk/aterll.a Finance Committee Approval Date 3(t3126 horiizatflan Reqruest E.rm The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend 20,064.00 plus est. shipping costs of 12 Millerbernd Black Street Light Poles with 8 ft. arm to pay for or purchase This purchase or expenditure is being made because: To replace rusted and deteriorated poles along with 2 in stock for damaged poles due to accidents. Vendor selected for this purchase: Van Meter Bids or written quotes were taken on this purchase, as follows: Van Meter Waterloo, IA $20,064.00 3E Waterloo, IA No Bid Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Bonds Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 418-17-7105-2129 & 419-17-7105-2129 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 20,000 10,000 and the current available balance is Respectfully submitted, • $ 11, 675.73 10,000 • 41,e-el-frim .3- ge.lo el-c) (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2020-March-Expenditure Pre -Authorization -Traffic -Van Meter -12-Millerbernd St. Light Poles - $20,064.00-418-419- 17-7105-2129.xls (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES NO If so, date approved: 's hi' /V7 City of Waterloo Lineritem Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2020 submitted by the Garage Department: EXPENSES/REVENUE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) DECREASE EXPENDITURES (INCREASE Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount Veh Repl Parts 35,000.00 010 18 7955 3922 Dept Charge Tires 35,000.00 010 18 7955 1569 010 18 7955 3923 Dept Charge Parts 90,000.00 010 18 7955 1571 Mach/Equipment 90,000.00 TOTAL $125,000.00 TOTAL This amendment is being requested because: Cover cost of Motor Pool Service expenses for vehicle replacement parts and machinery and equipment parts. $125, 000.00 Prior Committee Actions (Dates): Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\2020- March- Line Item Amendment - Garage - decrease 010-18-7955-3922-3923-35000.00 and 90,000 -increase -1569 & 1571.xls (Apr 2003) PROJECT RUDGFT WORKSHEET 13 ALL PROJECTS S PAGE ONE rodi (1,3(tt Traffic Signal Fiber Optics and Traffic Monitoring Cameras' Downtown bound by Walnut, Mullan, Project Name Washington, 6th City Contract No. Project Manager Project Budget Total Mohammad Elahi $ 620, 000.00 1. How will this project be funded? A. Federal Grant Yes Grant Name No CFDA # B State Grant Yes Grant Name C. City Match D Other Entities Name X No To be assigned by the Finance Dept. P roject No. / S ubproject No. ) /4/O 169 % Paid by federal grant Grant Agreement Number % Paid by state grant 100.00% S urface Transportation Block Grant Swap Funds Grant Agreement Number STBG-SWAP-8155(769)-- S ource of Funding G.O Bond Yes No % Paid by City 100% Beyond Grant % Paid by other entity 2 Attach copies of any grant agreements that will fund the project (REQUIRED) 3 Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Installing Traffic Fiber Optic Interconnection and Monitoring Cameras in Downtown Area Done None X Yes No X 4 • X Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJLC T BUDGET WORM:RFT PAGE TWO City Clerk Use Only Finance Committee Approval Date Traffic Signal Fiber Optics and Traffic Monitoring Cameras. Downtown bound by Walnut, Project Name (from page one) Mullan, Washington, 6th Department No. project will be budgeted under Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: To be assigned by the Finance Dept, Project No. Subproject No. (Each column should only include amounts by fund) Fund: Fund: Fund: Fund 290 Total NMI NMI MEM 496, 000.00 496, 000.00 NMI • 124, 000.00 124, 000.00 TOTALS $ 496, 000.00 $ 124, 000.00 $ 2103 Engineering & Consulting $ 124,000.00 2125 Traffic Control Equipment 372,000.00 2140 Land Acquisition 2144 Land Improvements _ 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc $ - $ 620, 000.00 $ 124, 000.00 124, 000.00 496, 000.00 TOTALS $ 496, 000.00 $ 124, 000.00 $ MOO EMS $ - $ 620, 000.00 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet.xls\Page 2 (Constr Proj) (Mar 2010)