HomeMy WebLinkAboutMinutes--3/16/2020March 16, 2020
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers,
Waterloo, Iowa, at 5:30 p.m., on Monday, March 16, 2020. Mayor Quentin Hart in the Chair. Roll Call:
Boesen, Morrissey, Klein, Feuss, Grieder. Mr. Amos and Mrs. Juon joined by telephone.
Prayer or Moment of Silence.
Pledge of Allegiance: Margaret Klein, Ward 1 Council Member
157542 - Morrissey/Grieder
that the Agenda, as amended by removing item 1Bla from consent agenda, for the Regular Session
on Monday, March 16, 2020, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven.
Motion carried.
157543 - Morrissey/Grieder
that the Minutes, as proposed, for the Regular Session on Monday, March 9, 2020, at 5:30 p.m., be
accepted and approved. Voice vote -Ayes: Seven. Motion .carried.
Update on the City of Waterloo's response to COVID-19.
Dr. Nafissa Cisse Egbuonye, Public Health Director, Black Hawk County Health Department,
provided an update of the current situation in Iowa and explained that the Iowa Department of Public
Health recommends cancelling gatherings of more than 250 people and to reduce activities
especially for at -risk groups. A 14-day self -isolation period is recommended for travelers returning
from COVID-19 affected areas. She explained that the CDC has a list of guidelines and advisories
available for review.
Paul Huting, Leisure Services Director, explained that the department has not closed any facilities.
He explained that buildings are open and individual activities are allowed but group activities are
cancelled.
Nick Rossman, Library Director, explained that all programs, events, or meetings are cancelled this
week. The building is open with approximately 70-80 people in the building at a time.
Mayor Hart explained that activities at the Center for Arts have been postponed and the Youth
Pavilion is not open. He further explained that City Hall is open but things may change quickly.
Major Leibold commented that the police department has online reporting available on their website
for things that are non -emergency in nature, and stated that in other situations the public may be
asked to step outside or even call the department to limit the contact officers have with the general
public to help slow down the spread of the virus.
Chris Youngblut, IT Director, explained that the city is utilizing a GoToMeeting subscription to
allow council to conference call into the meetings and that meetings are aired on YouTube for public
viewing.
Kelley Felchle, City Clerk, explained that if there are members of the public who wish to participate
but do not wish to attend in person, they can call the Clerk's Office prior to any meeting, or may
email her directly. She'll be monitoring her email during the meetings and can share the comments
at the appropriate time.
Mayor Hart commented that city leaders have been in constant communication with leaders from
other cities and public health officials to monitor the situation. He asked that the public call City
Hall prior to coming into the building to conduct business. He explained that staff is currently
working on an emergency proclamation to bring before council which will allow the Mayor to make
certain'decisions in the interest of Waterloo and its citizens during this serious public health
situation.
Mr. Morrissey questioned if the public can call in during a meeting.
Kelley clarified that the public can call her department prior to a meeting and provide their questions
or comments to staff, or they can send an email directly to her.
March 16, 2020 Page 2
Mayor Hart reminded the public that agendas are posted and available prior to the meetings.
Mr. Feuss asked landlords to be gracious to renters during this time and be mindful if someone is out
of a job and cannot pay rent.
Mayor Hart commented that Waterloo Water Works is talking a look at shut off timeframes. He also
commented that everyone could play a role and do their part to help prevent the spread of the
disease.
ORAL PRESENTATIONS
David Dryer, 3145 W. 4t` Street, commented that the Courier reported on the budget and commented
on several issues he has with some of the budget proposals.
Alex Martin, 511 Wildwood Road, commented that he works at the library and stated that he takes
exception to Mr. Dryer's comment that city employees need to work smarter not harder as he
believes that employees are smart.
157544 - Morrissey/Feuss
that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion
carried.
CONSENT AGENDA
157545 - Morrissey/Feuss
that the following items on the consent agenda be received, placed on file and approved:
a. Resolutions to approve the following:
Resolution approving Finance Committee Invoice Summary Report, dated March 16, 2020,
in the amount of $2,511,987.72, a copy of which is on file in the City Clerk's office, together
with recommendation of approval of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2020-168.
2. Resolution approving preliminary plans, specifications, form of contract, etc., setting date of
bid opening as April 2, 2020, and date of public hearing as April 6, 2020, for the FY 2020
Sidewalk & Trail Repair Program - Zone 10, Contract No. 1009, and instruct City Clerk to
publish said notice
Resolution adopted and upon approval by Mayor assigned No. 2020-169.
Resolution approving preliminary plans, specifications,form of contract, etc. and setting date
of bid opening as April 9, 2020 and date of public hearing as April 13, 2020, in conjunction
with the FY 2020 CIP Pipelining Phase IVA Service Area 19 Project, Contract No. 1014, and
instruct City Clerk to publish said notice.
Resolution adopted and upon approval by Mayor assigned No. 2020-170.
4. Resolution approving preliminary plans, specifications, bid documents, etc. and setting date
of bid opening as April 9, 2020, and date of public hearing as April 13, 2020, in conjunction
with the FY 2020 Waste Water Treatment Plant and Lift Stations Mowing Contract, and
instruct City Clerk to publish said notice.
Resolution adopted and upon approval by Mayor assigned No. 2020-171.
5. Resolution resetting date of bid opening as March 26, 2020, and date of public hearing as
April 6, 2020, for the FY 2020 Courtland, Jefferson, and Mulberry Streets Reconstruction
Program, Contract No. 1015, and instruct City Clerk to publish said notice.
Resolution adopted and upon approval by Mayor assigned No. 2020-172.
March 16, 2020
Page 3
1.
b. Motion to approve the following:
a.
L�
2.
a.
b.
C.
d.
e.
f.
9.
h.
i.
Travel Requests
Name & Title of
Amount
Personnel
Class/Meeting
Destination
Date(s)
not to
Exceed
Mayer /ueffti L7..�
Valley
Wasl�gten,
i�CC-2n�42n
L.
April 19 22,
y2,000
�Ydar
Pat Treloar, Fire
Iowa Association of
Ames, IA
April 7-9,
$200
Chief
Professional Fire Chiefs
2020
Spring Conference
Approved Beer, Liquor, and Wine Applications
Name & Address of Business
Class
New or
Expiration
Includes
Renewal
Date
Sunday
Ali's Corner, 1117 E. 4th Street
B Wine / C Beer /
New
2/28/2021
x
E Liquor
Babe's Tap, 210 Division Street
C Liquor
Renewal
3/14/2021
Casey's General Store #2879,
C Beer / B Wine
New
4/18/2021
x
3260 University Avenue
*Ownership Update*
Casey's General Store #2880,
C Beer / B Wine
New
4/19/2021
x
1604 LaPorte Road *Ownership
Update*
HyVee Wine and Spirits #1,
E Liquor
New
11/15/2020
x
2126 Kimball Avenue
*Ownership Update*
La Michuacana Restaurant,
C Liquor
Renewal
3/26/2021
x
1221 Franklin Street
Red Carpet Golf, 1409 Newell
C Liquor
Renewal
4/4/2021
x
Street
w/Outdoor Service
Sunnyside Country Club, 1600
A Liquor
New
4/14/2021
x
Olympic Drive *Ownership
w/Outdoor Service
Update*
Yourpie, 126 E. Ridgeway
Special Class C
Renewal
4/5/2021
x
Li uor
3. Recommendation of appointment of Senada Muhic, from the Civil Service list, to the position of
Bookkeeper/Administrative Assistant at the Housing Authority, effective March 23, 2020.
Roll call vote -Ayes: Seven. Motion carried.
PUBLIC HEARINGS
157546 - Feuss/Grieder
that proof of publication of notice of public hearing on Purchase of one (1) 2020 Wide Area Mower,
as published in the Waterloo Courier on March 2, 2020, be received and placed on file. Voice vote -
Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments and
there were none.
157547 - Feuss/Grieder
that the hearing be closed. Voice vote -Ayes: Seven. Motion carried.
157548 - Feuss/Grieder
March 16, 2020
Page 4
that "Resolution confirming approval of specifications, bid documents, form of contract etc.", be
adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2020-173.
157549 - Feuss/Grieder
that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2020-174.
157550 - Feuss/Grieder
Motion to receive and file and instruct City Clerk to read bids.
Estimate: $64,000
Bidder
Bid Amount
Horst Distributing, Inc.
$83,755.00
Chilton, WI
Kansas Golf & Turf
$83,124.00
Lenexa, KS
L
Turf Werks
Johnston, IA
$59,995.94
Voice vote -Ayes: Seven. Motion carried.
157551 - Feuss/Grieder
that "Resolution awarding bid to TurfWerks of Johnston, Iowa, in the amount of $59,995.94", be
adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2020-175.
157552 - Morrissey/Feuss
that proof of publication of notice of public hearing on Five Sullivan Brothers Convention Center
Penthouse Chiller Replacement, as published in the Waterloo Courier on March 2, 2020, be received
and placed on file. Voice vote -Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments and
there were none.
157553 - Morrissey/Grieder
that the hearing be closed. Voice vote -Ayes: Seven. Motion carried.
157554 - Morrissey/Grieder
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2020-176.
157555 - Morrissey/Grieder
that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2020-177.
157556 - Morrissey/Grieder
March 16, 2020
Page 5
Motion to receive and file and instruct City Clerk to read bids and refer to Building Department for
review.
Estimate: $1,390,000
Bidder
Bid Security
Bid Amount
Woodruff Construction, LLC
Waterloo, IA
5%
$1,149,700.00
Cardinal Construction
Waterloo, IA
5%
$1,114,000.00
Voice vote -Ayes: Seven. Motion carried.
157557 - Morrissey/Feuss
that proof of publication of notice of public hearing on Asbestos survey services for properties located
at 1100 Sycamore Street, 105 E. 1Oth Street, 300 Allen Street, 1527 E. 4th Street, 2127 E. 4th Street
(St. Mary's Church and School Buildings only), 1526 E. 4th Street, 811 Williston Avenue, 179
Rebecca Lane, 1809 Black Hawk Street, 118 Shilliam Avenue, 1004 Fulton Avenue, 817 Bluff Street
(Quonset but only), 514 Johnson Street, 214 Cottage Street, 921 W. 2nd Street and 220 Hopkins Court,
as published in the Waterloo Courier on March 2, 2020, be received and placed on file. Voice vote -
Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments.
Forest Dillavou, 1725 Huntington Road, commented that 1100 Grant is not on the agenda and
questioned why.
Noel Anderson, Community Planning and Development Director, explained that 1100 Grant was on
the previously approved demolition contract.
David Dryer, 3145 W. 4t' Street, questioned how many abandoned houses the city owns.
Mayor Hart commented that Noel Anderson will get that information for Mr. Dryer.
157558 - Morrissey/Feuss
that the hearing be closed and oral comments be received and placed on file. Voice vote -Ayes: Seven.
Motion carried.
157559 - Morrissey/Feuss
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2020-178.
157560 - Morrissey/Feuss
that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2020-179.
157561 - Morrissey/Feuss
Motion to receive and file and instruct City Clerk to read bids and refer to Community Planning and
Development Director for review.
Estimate: $10,980.00
Bidder Bid Amount
March 16, 2020
Page 6
Hawkeye Environmental $10,800.00
Solon, IA
Voice vote -Ayes: Seven. Motion carried.
RESOLUTIONS
157562 - Grieder/Feuss
that "Resolution urging the Iowa State Legislature to ban the use of Conversion Therapy on minors",
be adopted. Roll call vote -Ayes: Six. Nays: One (Klein). Motion carried.
David Dryer, 3145 W. 4t' Street, requested that Mr. Grieder explain how this action is city business as
he feels it is state business.
Alex Martin, 511 Wildwood Road, commented that the city should continue to move in a forward
direction.
John Sherbon, 1715 Robin Road, commented that this resolution is state business not city business
and the issue should only be discussed at the state level.
Cheryl Christianson, 1702 Mitchell, commented that this resolution is state business not city business
and the issue should only be discussed at the state level.
Mr. Grieder commented that he received several emails from the public on this issue. He read three
of the emails, which included comments that he found hurtful toward children and very troubling. He
explained that the purpose of the resolution is to encourage the state to take action that they have
already started taking to outlaw this form of therapy. He read statistics about suicide rates and drug
addiction among children who are subjected to conversion therapy.
Mrs. Klein commented that she believes that this resolution brings a political issue into a body that is
not supposed to be political. She explained that she believes this item gets between a child and parent
and that she cannot support it.
Mr. Morrissey spoke in support of the resolution.
Mr. Amos spoke in support of the resolution.
Mrs. Juon congratulated Mr. Grieder for his courage and is sorry to learn of the hurtful emails he has
received on the matter. She supports the resolution and is proud to serve with him on council.
Resolution adopted and upon approval by Mayor assigned No. 2020-180.
157563 - Grieder/Feuss
that "Resolution authorizing the City Clerk to certify against certain parcels for unpaid lawn/weed
mowing, snow removal, property clean-ups, and hazardous trees", be adopted. Roll call vote -Ayes:
Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2020-181.
157564 - Grieder/Feuss
that "Resolution approving amendments to the City of Waterloo Records Request Policy, originally
adopted by Resolution No. 2017-113", be adopted. Roll call vote -Ayes: Seven. Motion carried.
Kelley Felchle, provided an overview of the amendments to the policy.
Resolution adopted and upon approval by Mayor assigned No. 2020-182.
157565 - Klein/Grieder
March 16, 2020
Page 7
that "Resolution approving an Intergovernmental Transfer of Public Funds Agreement with the Iowa
Department of Human Services, and authorizing the Mayor to execute said documents", be adopted.
Roll call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2020-183.
157566 - Klein/Grieder
that "Resolution approving a request by the City of Waterloo to dedicate one (1) 50-foot wide and two
(2) 30-foot wide permanent sanitary sewer easements, located south of 4550 Hess Road, to properly
align easements with location of the sewer", be adopted. Roll call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2020-184.
157567 - Klein/Grieder
that "Resolution approving Supplemental Agreement No. 4, to a Professional Services Agreement
originally executed November 7, 2016, with AECOM Technical Services, Inc., of Waterloo, Iowa, in
an amount not to exceed $1,549,000, in conjunction with the FY 2020 University Avenue
Reconstruction -Phase 3 (Evergreen Avenue to US 63), Contract No. 971, and authorizing the Mayor
to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried.
Mr. Boesen requested an update of the timeline for the 3 phases of University Avenue project.
157568 - Morrissey/Fuess
For a three -minute recess. Voice vote -Ayes: Three. Motion carried.
157569 - Morrissey/Fuess
to reconvene at 6:48 p.m. Voice vote -Ayes: Three. Motion carried.
Michelle Sweeney, AECOM, provided an overview of the project and completion dates of the different
phases.
Mayor Hart questioned how long the project was supposed to take.
Michelle Sweeney explained the total project is still on schedule, though Phase 1 has had weather
delays.
Resolution adopted and upon approval by Mayor assigned No. 2020-185.
157570 - Feuss/Morrissey
that "Resolution approving award of contract to Peterson Contractors, Inc., of Reinbeck, Iowa, in the
amount of $14,387,651.08, and approving the contract, bonds, and certificate of insurance for the
FY 2020 University Avenue Reconstruction - Phase 3, Contract No. 971, and authorizing Mayor and
City Clerk to execute said documents", be adopted. Roll call vote -Ayes: Seven. Motion carried.
David Dryer, 3145 W. 4th Street, questioned how much will the total project cost including Phase 3.
Jamie Knutson, City Engineer, commented that the total project cost is $38M.
Cheryl Christiansen, 1702 Mitchell, questioned how many comments have been received regarding
the proposed roundabout at University and Fletcher Avenue, what is the cost and impact to adjacent
businesses.
Jamie Knutson commented that no businesses will be impacted by the roundabout and a traffic study
determined that this location made sense to include a roundabout, plus no right of way needed to be
acquired.
Michelle Sweeney commented that the cost of a roundabout is comparable to a traffic signal and
explained why the Fletcher intersection was favored over Ansborough.
March 16, 2020 Page 8
Resolution adopted and upon approval by Mayor assigned No. 2020-186.
157571 - Feuss/Morrissey
that "Resolution approving a Detour Agreement with the Iowa Department of Transportation, for the
initiated detour of primary highways onto local roads, in conjunction with the reconstruction of US
Highway 218 from the US 218 north -bound on -ramp, at the Airport Boulevard interchange to
mainline, and authorizing the Mayor to execute said document", be adopted. Roll call vote -Ayes:
Seven. Motion carried.
Mr. Boesen questioned if the DOT was required to make road repairs from a previous detour involving
Shaulis between Highway 21 and the casino caused by large trucks during the detour.
Jamie Knutson commented that the road was not in good shape to begin with and explained planned
repairs to roads in the area.
Mr. Feuss requested an update of the timeline of the project.
Jamie Knutson provided an overview of the timeframe for the project.
Resolution adopted and upon approval by Mayor assigned No. 2020-187.
157572 - Boesen/Morrissey
that "Resolution approving Professional Services Agreement with Robinson Engineering Company of
Independence, Iowa, in an amount not to exceed $13,900, in conjunction with the Delane Creek
Watershed Assessment, and authorizing the Mayor to execute said document", be adopted. Roll call
vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2020-188.
157573 - Boesen/Morrissey
that "Resolution authorizing an exception to the City of Waterloo's Purchasing Procedures Policy to
approve the purchase of a 2020 Ford Super Duty F-350 SRW (17313) XL 4-wheel drive regular cab
with an 8-foot box and 142-inch wheel base, for Waterloo Fire Rescue, from National Auto Fleet
Group of Watsonville, California", be adopted. Roll call vote -Ayes: Seven. Motion carried.
David Dryer, 3145 W. 4' Street, questioned why a vehicle is being purchased from California and
requested an explanation of the use.
Pat Treloar, Fire Chief, explained the use for the vehicle and stated that this purchase method will save
the city $8,000.
Resolution adopted and upon approval by Mayor assigned No. 2020-189.
OTHER COUNCIL BUSINESS
157574 - Morrissey/Grieder
that amended budget activity narrative description for fund 010-02-8100, City Council, as follows:
The City Council is the legislative branch of the City of Waterloo form of government.
Responsibilities include, but are not limited to: formulating, enacting and voting on public policy and
budgets which provide guidance and direction to the City Administration in responding to the needs,
improvements and plans of and on behalf of the community; furthermore, to develop and have
oversight on implementation of an Action Plan(s) to accomplish enacted public policy and budgets
through motions, resolutions and ordinances, be received, placed on file and approved. Voice vote -
Ayes: Six. Nays: One (Klein). Motion carried.
Mayor Hart questioned if this item had been discussed at a work session and requested clarification of
specific wording "to develop and have oversight on implementation of an Action Plan(s)".
March 16, 2020
Page 9
Mr. Morrissey explained the item had been discussed during budget meetings and provided an
explanation for the amended wording.
Mrs. Klein commented that she is neither for nor against the item, but disagrees that an amendment
would be proposed without the council having an opportunity to discuss and understand the item
through a work session. She questioned if the item could be postponed until a work session could be
held.
Kelley Felchle explained that the wording does not make any change to city code.
Martin Peterson, City Attorney, commented that this is not a resolution or an ordinance, but rather a
motion that is adding language to a document and that is part of the budget planning process. He
further commented that it is an explanation of the perceived role of council in the budget process.
ADJOURNMENT
157575 - Morrissey/Feuss
that the Council adjourn at 7:11 p.m. Voice vote -Ayes: Seven. Motion carried.
h,�
elley Felc
City Clerk