HomeMy WebLinkAboutCouncil Packet - 2/17/2020THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA,
REGULAR SESSION TO BE HELD AT
THE HAROLD E. GETTY COUNCIL CHAMBERS
Monday, February 17, 2020
5:30 PM
CITY OF WATERLOO
GOALS
1. Support the creation of new, livable wage jobs through a balanced economic development
approach of assisting existing businesses, fostering start-ups, attracting new employers and
cultivating an adequate workforce.
2. Implement a Community Policing strategy that creates a safe environment in Waterloo.
3. Reduce the City's property tax levies through a responsible balance of cost reduction in
City operations and increases in taxable property valuations to ensure that Waterloo is a
competitive, affordable, and livable city.
4. Enhance the image of Waterloo and the City to residents and businesses inside and outside
of the community.
General Rules for Public Participation
1. At the chair/presider's discretion, you may address an item on the current agenda by
stepping to the podium, and after recognition by the chair/presider, state your name,
address and group affiliation (if appropriate) and speak clearly into the microphone.
2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you
have registered with the City Clerk's office no later than 4:00 p.m. on the day of the
Council Meeting. If not registered with the City Clerk's office you may speak one (1) time
per item for a maximum of three (3) minutes.
3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow
everyone who wishes to address the council, using the same participation guidelines found
in these "general rules".
4. Although not required by city code of ordinances, oral presentations may be allowed at the
chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations"
section of the agenda is your opportunity to address items not on the agenda. You may
speak one (1) time for a maximum of five (5) minutes as long as you have registered with
the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not
registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for
a maximum of three (3) minutes. Official action cannot be taken by the Council at that time,
but may be placed on a future agenda or referred to the appropriate department.
5. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office
at 291-4323.
7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the
day of the City Council meeting to appear before the City Council (may also register by
phone). Registered speakers will be given first priority.
Page 1 of 162
Roll Call.
Prayer or Moment of Silence
Pledge of Allegiance
Ray Feuss, Ward 5 Council Member
Agenda, as proposed or amended.
Minutes of February 10, 2020, Regular Session, as proposed.
ORAL PRESENTATIONS
Iowa Code Chapter 21 gives the public the right to attend council meetings but it
does not require cities to allow public participation except during public hearings.
The City of Waterloo encourages the public to participate during the Oral
Presentations by following the rules listed on the front of the agenda.
1. Consent Agenda:
(The following items will be acted upon by voice vote on a single motion without
separate discussion, unless someone from the council or public requests that a
specific item be considered separately.)
A. Resolution to approve the following:
1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on
file in the office of the City Clerk.
2. Resolution approving Variance to Noise Ordinance request from Friends of Heal
the Family, hosting the 8th annual "Take Back the Community" event at Sullivan
Park, August 22, 2020 from 11:00 a.m. to 4:00 p.m., including food, entertainment
and live music, with use of a PA system.
Submitted By: Corbin Payne, Police Lieutenant
3. Resolution setting date of the budget maximum levy public hearing as March 2,
2020 at 5:30 p.m. in the Harold E. Getty Council Chambers to approve
the maximum levies as required by the new state law, and instruct the City Clerk to
publish said notice.
Submitted By: Michelle Weidner, Chief Financial Officer
4. Resolution approving preliminary specifications, bid documents, etc., and setting a
date of bid opening as March 12, 2020 and date of public hearing as March 16,
2020, for the purchase of one (1) Wide Area Rotary Mower, and instruct the City
Clerk to publish said notice.
Submitted By: JB Bolger, Golf and Downtown Area Maintenance Manager
5. Resolution approving preliminary specifications, form of contract, etc.,and setting
date of bid opening as March 12, 2020, and public hearing as March 16, 2020, in
conjunction with the 5 Sullivan Brothers Convention Center Penthouse Chiller
Replacement project, and instruct City Clerk to publish said notice.
Page 2 of 162
Submitted By: Noel Anderson, Community Planning and Development Director
B. Motion to approve the following:
1 TRAVEL REQUESTS
a. Rudy Jones
Class/Meeting: Cedar Valley Coalition
Destination: Washington, D.C.
Dates: April 16-22, 2020
Amount not to exceed: $1,790
b. Kelly Martin
Class/Meeting: Retest - Lead Inspection Risk Assessor Certification - Third
Party Test
Destination: Cedar Rapids, IA
Dates: February 18, 2020
Amount not to exceed: $140
c. Kelly Martin
Class/Meeting: Lead Abatement Contractor Certification - Third Party Test
Destination: Cedar Rapids, IA
Dates: February 21, 2020
Amount not to exceed: $140
d. Jeremiah Luck, Equipment Operator
Class/Meeting: Digital Full Print Commercial Workshop + Color Change
Introduction
Destination: Lake in the Hills, IL
Dates: March 22-24, 2020
Amount not to exceed: $1,374
e. Lt. Jensson and FF/Paramedic Van Dyke
Class/Meeting: Fire Investigation School
Destination: Ames, IA
Dates: March 23 - April 3, 2020
Amount not to exceed: $1,090
f. Garrett Gingrich, Paramedic
Class/Meeting: EMS Refresher
Destination: Hiawatha, IA
Dates: January 24-26, 2020
Amount not to exceed: $299
Matt Buenger, Engineering Technician *AMENDED*
Class/Meeting: Iowa Department of Transportation Aggregate Technician
Certification
Destination: West Des Moines, IA
Dates: February 3-6, 2020
Amount not to exceed: $535
g.
Page 3 of 162
h. Wayne Castle, Associate Engineer
Class/Meeting: Society of Land Surveyors of Iowa - 83rd Annual Land
Surveyors Conference
Destination: Ames, IA
Dates: March 5-6, 2020
Amount not to exceed: $460
2. LIQUOR LICENSES
a. Amalgamated Local 838 UAW, 2615 Washington Street
Class: C Liquor w/Outdoor Service
Renewal Application Does not include Sunday
Expiration Date: 2/28/2021
b. Buzz's Bar, 1016 Maynard Avenue
Class: C Liquor w/Outdoor Service
Renewal Application Includes Sunday
Expiration Date: 3/14/2021
c. HyVee Food Store #1 Clubroom, 2834 Ansborough Avenue
*Ownership Update*
Class: Special C Liquor
New Application Includes Sunday
Expiration Date: 10/17/2020
d. HyVee Market Cafe' #3, 1422 Flammang Drive
Class: C Liquor w/Catering
Renewal Application Includes Sunday
Expiration Date: 3/15/2021
e. HyVee C-Store #4, 3700 University Avenue *Ownership Update*
Class: C Beer
New Application Includes Sunday
Expiration Date: 11/1/2020
f. Incredible India, 2822 University Avenue
Class: Special C Liquor
New Application Includes Sunday
Expiration Date: 1/27/2021
g. The Snack Shack #2, 189 W. 11th Street
Class: E Liquor
New Application Includes Sunday
Expiration Date: 2/28/2021
h. The Snack Shack, 189 W. 11th Street
Class: C Beer
New Application Includes Sunday
Expiration Date: 2/28/2021
Page 4 of 162
3. Recommendation of appointment of Matthew Hosford, to the position of Collection
Systems/Project Director at Public Works Waste Management Services
Department, effective February 24, 2020, pending pre -employment physical and
testing.
Submitted By: Randy Bennett, Public Works Division Manager
4. Bonds.
PUBLIC HEARINGS
2. Request by Marvin Richardson and Charles and Bobbi Stocks to vacate an
existing 14 foot wide alley, located adjacent to 136 Smith Street and 421 Cherry
Street between Smith and Cherry Streets.
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING - No comments on file.
Motion to close hearing and receive and file oral and written comments, and
recommendation of approval of the Planning, Programming and Zoning Commission.
Motion to receive, file and consider and pass for the first time an ordinance approving a
request by Marvin Richardson and Charles and Bobbi Stocks to vacate an existing 14
foot wide alley, located adjacent to 136 Smith Street and 421 Cherry Street between
Smith and Cherry Streets.
Motion to suspend the rules.
Motion to consider and pass for the second and third times and adopt said ordinance.
Resolution authorizing sale and conveyance of a portion of alley to Marvin Richardson
in the amount of $599.76, and a portion of alley to Charles and Bobbi Stocks in the
amount of $336.80.
Submitted By: Noel Anderson, Community Planning and Development Director
3. Request by 3 Little Lambs, LLC, for the sale and conveyance of City owned
property located at 1809 Black Hawk Street, in the amount of $1.00, and
approving a Development Agreement for the construction of a new commercial
building.
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING - No comments on file.
Motion to close hearing and receive and file oral and written comments.
Resolution authorizing the sale and conveyance of City property located at 1809 Black
Hawk Street, to 3 Little Lambs, LLC, in the amount of $1.00, and authorizing the Mayor
and City Clerk to execute said documents.
Resolution approving a Development Agreement with 3 little Lambs, LLC, for the
construction of a new commercial building, and authorizing the Mayor and City Clerk to
execute said documents.
Submitted By: Noel Anderson, Community Planning and Development Director
4. FY 2020 Lot 2, Brock 3rd Addition Sanitary Sewer Extension, Contract No. 986.
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING - No comments on file.
Motion to close hearing and receive and file oral and written comments.
Resolution confirming approval of plans, specifications, form of contract, etc.
Resolution authorizing to proceed.
Motion to receive, file and instruct City Clerk to read bids and refer to City Engineer for
review.
Page 5 of 162
Submitted By: Matt Schindel, Associate Engineer
RESOLUTIONS
5. Resolution approving the Convention and Visitors Bureau Board recommendations for
funding a hotel -motel mini grant applications: for the Iowa High School State Bowling
Tournament in the amount of $3,000 and Empowering the Men Youth and Adult
Basketball Tournament, in the amount of 2,500.
Submitted By: Tavis Hall, Executive Director of Waterloo Convention and Visitors
Bureau
6. Resolution approving Supplemental Agreement No. 3 to a Professional Services
Agreement with Wayne Claassen Engineering and Surveying, Inc., of Waterloo, Iowa,
originally executed October 10, 2016, in an amount not to exceed $49,550, in
conjunction with the FY 2017 Hammond Avenue Bridge Replacement Over Sink Creek,
Contract No. 922, and authorizing the Mayor and City Clerk to execute said documents,
and rescinding Resolution No. 2019-804.
Submitted By: Wayne Castle, PLS, PE, Associate Engineer
7. Resolution approving a Professional Services Agreement with AECOM Technical
Services, Inc., of Waterloo, Iowa, in an amount not to exceed $65,500, in conjunction
with the FY 2021 E. Shaulis Road Trail Extension, Phase II, Contract No. 1012, and
authorizing the Mayor to execute said document.
Submitted By: Jamie Knutson, PE, City Engineer
8. Resolution approving Professional Services Supplemental Agreement No. 1 to the
CRS Agreement, originally executed April 2, 2018, with Ament Design of Cedar
Rapids, Iowa, in an amount not to exceed $2,033.80, in conjunction with the FY 2018
Ansborough Avenue Improvements, Contract No. 942, and authorizing the Mayor to
execute said document.
Submitted By: Jamie Knutson, PE, City Engineer
9. Resolution approving award of bid to Parking -Inc., of Des Moines, Iowa, in the amount
of $186,145, in conjunction with the Waterloo Parking Access and Revenue Control
System project, and authorizing the Mayor to execute said documents.
Submitted By: Noel Anderson, Community Planning and Development Director
10. Resolution approving award of bid to Woodruff Construction, LLC, of Waterloo, Iowa, in
the amount of $16,587,300, in conjunction with the Wastewater Treatment Plant
Biosolids Modifications, Contract No. 994, and authorizing the Mayor to execute said
documents.
Submitted By: Brian Bowman, Treatment Operations Supervisor
11. Resolution approving temporary parking along the southeast side of the 1000 block of
S. Hackett Road, off of Greenhill Road, through June 30, 2020, to provide contractor
parking for Frerich's Construction, during commercial construction located at 1009 S.
Hackett Road.
Submitted By: Sandie Greco, Traffic Operations Director
Page 6 of 162
12. Resolution approving preliminary plans, specifications, form of contract, etc., setting a
date of bid opening as February 27, 2020 and date of public hearing as March 2, 2020,
for the FY 2020 Waterloo Air and Rail Park Tree Clearing, Contract No. 1017, and
instructing the City Clerk to publish said notice.
Submitted By: Matt Schindel, Associate Engineer
ORDINANCES
13. An Ordinance amending the City of Waterloo Traffic Code by adding Subsection
(157a) Grindstone Circle, east side between Darby Drive and Mourning Dove
Drive, to Section 551, Parking Prohibited At All Times On Certain Streets.
Motion to receive, file, consider and pass for the first time, an ordinance amending the
City of Waterloo Traffic Code by adding Subsection (157a) to Section 551, Parking
Prohibited At All Times On Certain Streets, as follows: Grindstone Circle, east side
between Darby Drive and Mourning Dove Drive.
Motion to suspend the rules.
Motion to consider and pass for the second and third times and adopt said ordinance.
Submitted By: Sandie Greco, Traffic Operations Director
14. Request by New Star for a Site Plan Amendment in the "S-1" Shopping Center
District for exterior changes to the existing building located at 315 Fletcher
Avenue
Motion to receive, file, consider, and pass for the third time and adopt an ordinance
amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by
amending the Official Zoning Map referred to in Section 10-4-4, to approve a request
by New Star for a Site Plan Amendment in the "S-1" Shopping Center District for
exterior changes to the existing building located at 315 Fletcher Avenue.
Submitted By: Noel Anderson, Community Planning and Development Director
EXECUTIVE SESSION
Motion to adjourn to Executive Session
15. Executive Session on the purchase of real estate pursuant to Iowa Code Section
21.5(1)(j).
Motion to adjourn Executive Session
ADJOURNMENT
Motion to adjourn.
Kelley Felchle
City Clerk
MEETINGS
4:40 p.m. Council Work Session, Harold E. Getty Council Chambers
5:10 p.m. Finance Committee, Harold E. Getty Council Chambers
PUBLIC INFORMATION
Page 7 of 162
1. Complete Streets minutes of November 19, 2019.
Page 8 of 162
CITY OF WATERLOO
Council Communication
Minutes of February 10, 2020, Regular Session, as proposed.
City Council Meeting: 2/17/2020
Prepared:
REVIEWERS:
Department Reviewer Action Date
Clerk Office Higby, Nancy Approved 2/11/2020 - 9:16 AM
ATTACHMENTS:
Description Type
❑ Minutes of February 10, 2020 Backup Material
Submitted by: Submitted By:
Page 9 of 162
CITY OF WATERLOO
Council Communication
Resolution approving Variance to Noise Ordinance request from Friends of Heal the Family, hosting the 8th
annual "Take Back the Community" event at Sullivan Park, August 22, 2020 from 11:00 a.m. to 4:00 p.m.,
including food, entertainment and live music, with use of a PA system.
City Council Meeting: 2/17/2020
Prepared: 2/11/2020
REVIEWERS:
Department Reviewer Action
Police Department Higby, Nancy Approved
ATTACHMENTS:
Description Type
❑ Variance to Noise Ordinance Application Backup Material
SUBJECT:
Date
2/11/2020 - 11:48 AM
Resolution approving Variance to Noise Ordinance request from Friends of
Heal the Family, hosting the 8th annual "Take Back the Community" event at
Sullivan Park, August 22, 2020 from 11:00 a.m. to 4:00 p.m., including food,
entertainment and live music, with use of a PA system.
Submitted by: Submitted By: Corbin Payne, Police Lieutenant
Page 10 of 162
APPLICATION
FOR
VARIANCE TO NOISE ORDINAN E
APPLICANT'S NAME: 31 E45 0.P t a14,I I
APPLICANT'S ADDRESS: b 0 9 RI.A \\, k14 z ii,if ),
APPLICANT'S PHONE #: c 1 `- /a'1 f o f ?4Ji
Dbi4,0a
0q
ANTICIPATED DATE OF VARIANCE: /� � lk ST1 ' ) 2-c�2-p
NAME OF EVENT: i o ( 61.Ck tYw (,D»iaN 1111
TIMES OF DAY OF VARIANCE: 1 i i}.M - ") p. v'1.
GEOGRAPHICAL LOCATION OF VARIANCE: _Ski liV4
N PAO(
DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES:
PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC,
INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE
N ISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC.
hi..0 Wi (1 Nia.KP -, sk, aural -- K. i.
LUfm� Whtt vie Ctl4,ai, eau, lbw ikio
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IMAP t I bi a VAss1-eMacigo t��u��c. ewill
CicI a r k '&A O iNI c 4 t -to ire ecr
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Applicant's Signature
o�- - 2CcA. )
CITY COUNCIL ACTION:
APPROVAL:
Date
Police Dept. Recomme
APPROVAL:
DENIAL:
DENIAL: DECIBEL LEVEL:
Page 11 of 162
Friends Of... • l2tfi
2I nnual
Take Backour Community
Event
Saturday Aug. 22nd 2020 11:00am - 4:OOpm
Free Food, Activities, Live Entertainment, Guest Speakers, Give Aways
And More!
Community Event Sponsored by Friends of Heal the Family Inc.
Contact Mike Robinson: 319- 529-8801 or at mrob.htf�7vgmail.com
"BE THE CHANGE YOU WANT TO SEE IN THE WORLD"
.Monia/idas candhi
Page 12 of 162
CITY OF WATERLOO
Council Communication
Resolution setting date of the budget maximum levy public hearing as March 2, 2020 at 5:30 p.m. in the Harold
E. Getty Council Chambers to approve the maximum levies as required by the new state law, and instruct the
City Clerk to publish said notice.
City Council Meeting: 2/17/2020
Prepared: 2/12/2020
REVIEWERS:
Department
Finance
Clerk Office
ATTACHMENTS:
Description
FYE2021 Budget Max Hearing Request Council
Comm
Reviewer
Weidner, Michelle
Higby, Nancy
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Policy Issue:
Alternative:
Action
Approved
Approved
Type
Cover Memo
Date
2/12/2020 - 11:33 AM
2/12/2020 - 11:54 AM
Resolution setting date of the budget maximum levy public hearing as March
2, 2020 at 5:30 p.m. in the Harold E. Getty Council Chambers to approve
the maximum levies as required by the new state law, and instruct the City
Clerk to publish said notice.
Submitted By: Michelle Weidner, Chief Financial Officer
Set the date of hearing for the maximum levy hearing for the FYE2020
budget for Monday, March 2 at 5:30 p.m.
The budget estimate must be published in the paper ten to twenty days prior
to the budget hearing.
Approving the publication of the budget estimate establishes the maximum tax
levy rate for the fiscal year ending June 30, 2021. The levy rate can be reduced
from the published budget estimate, but cannot be increased.
According to the State Department of Management, if the budget isn't
certified by March 15, 2020, the state would set the city's property taxes at
the same amount of property tax dollars as were certified for the current year.
There would likely be an audit finding regarding noncompliance with state
law regarding budget deadlines also.
Page 13 of 162
Mayor
QUENTIN
HART
COUNCIL
MEMBERS
MARGARET
KLEIN
Ward 1
JONATHAN
GREIDER
Ward 2
PATRICK
MORRISSEY
Ward 3
JEROME
AMOS, JR.
Ward 4
RAY
FEUSS
Ward 5
SHARON
NON
At -Large
DAVE
BOESEN
At -Large
CITY OF WATERLOO, IOWA
CITY CLERK AND FINANCE DEPARTMENT
KELLEY FELCHLE • City Clerk MICHELLE WEIDNER, CPA • Chief Financial Officer
Council Communication
City Council Meeting:
Prepared:
Dept. Head Signature:
Number of Attachments:
February 17, 2020
February 12, 2020
None
SUBJECT: Set Hearing Date for Maximum Levy Hearing
FYE2021 Budget
Submitted by: Michelle Weidner, CFO
Recommended City Council Action: Set the date of hearing for the maximum
levy hearing for the FYE2021 budget for Monday, March 2 at 5:30 p.m.
Summary Statement: The budget estimate must be published in the paper
ten to twenty days prior to the budget hearing.
Expenditure Required: None
Source of Funds: None
Policy Issue: Approving the publication of the budget estimate
establishes the maximum tax levy rate for the fiscal year ending June 30, 2021.
The levy rate can be reduced from the published budget estimate, but cannot be
increased.
Alternative: According to the State Department of Management,
if the budget isn't certified by March 15, 2020, the state would set the city's
property taxes at the same amount of property tax dollars as were certified for the
current year. There would likely be an audit finding regarding noncompliance with
state law regarding budget deadlines also.
Background Information: None
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
Page 14 of 162
CITY OF WATERLOO
Council Communication
Resolution approving preliminary specifications, bid documents, etc., and setting a date of bid opening as
March 12, 2020 and date of public hearing as March 16, 2020, for the purchase of one (1) Wide Area Rotary
Mower, and instruct the City Clerk to publish said notice.
City Council Meeting: 2/17/2020
Prepared: 2/12/2020
REVIEWERS:
Department
Leisure Services
Clerk Office
Reviewer
Huting, Paul
Higby, Nancy
Action
Approved
Approved
ATTACHMENTS:
Description Type
❑ Bid Documents 2020 Wide Area Rotary Mower Cover Memo
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds:
Background Information:
Date
2/12/2020 - 10:35 AM
2/12/2020 - 10:47 AM
Resolution approving preliminary specifications, bid documents, etc., and
setting a date of bid opening as March 12, 2020 and date of public hearing as
March 16, 2020, for the purchase of one (1) Wide Area Rotary Mower, and
instruct the City Clerk to publish said notice.
Submitted By: JB Bolger, Golf and Downtown Area Maintenance Manager
Approve the plans, specifications, etc. and taking of bids, and set the date of
bid opening at March 12, 2020 and the public hearing as March 16, 2020.
This unit is budgeted for and forecast in the Capital Equipment Replacement
Five Year Plan.
Estimate of $64,000.00 after trade value is applied.
Parks Bond Funds
This unit will replace an 11 year old high hour machine that is prone to
breakdowns. This unit is a primary mowing machine for highly maintained
ball fields in the Leisure Services system.
Page 15 of 162
CITY OF WATERLOO
LEISURE SERVICES
1101 CAMPBELL AVE
WATERLOO IA 50701
GENERAL INSTRUCTIONS, REQUIREMENTS
AND SPECIFICATIONS
2020 WIDE AREA ROTARY MOWER
Bid documents for 2020 Leisure Services Wide Area Rotary Mower. Actual
quantity purchased will depend on bid prices. All equipment is expected to
be ready for use by the City of Waterloo, Iowa.
Page 16 of 162
CITY OF WATERLOO
LEISURE SERVICES COMMISSION
2020 WIDE AREA ROTARY MOWER
Waterloo Leisure Services is seeking competitive bids for one WIDE AREA ROTARY
MOWER as described in the enclosed specifications. Bidder shall use Iowa
Department of Transportation Grounds Care Contract, Sourcewell, or any other
pricing structure to offer the lowest possible price. Bid prices are based on a per
unit price. The City of Waterloo makes no declarations on the quantity of units
being purchased.
RECEIVING OF BIDS
Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at
her office in City Hall, Waterloo, Iowa, with a bid deadline of Thursday March 12,
2020 until 1:00pm for the 2020 Wide Area Rotary Mower as detailed in the
specifications sheet included in this packet. City Hall is located at 715 Mulberry
Street, Waterloo, Iowa, 50703.
OPENING OF BIDS
All proposals for the 2020 Wide Area Rotary Mower will be opened at 1:00 p.m. on
Thursday March 12, 2020 in the First Floor Conference Room at City Hall.
Proposals will be referred to Waterloo Leisure Services for recommendation of
award.
PUBLIC HEARING
Notice is hereby given that the Waterloo City Council will conduct a public hearing
on the proposed specifications for the 2020 WIDE AREA ROTARY MOWER at
5:30 p.m. on Monday March 16, 2020. The hearing will be held in the Council
Chambers in Waterloo City Hall. The specifications documents are on file in the
City Clerk's office, 715 Mulberry St. and the Waterloo Leisure Services
Commission office, 1101 Campbell Ave., Waterloo, Iowa, for public examination.
Any person interested may file written objection with the City Clerk before the date
set for the hearing or appear and make an objection at the meeting.
When submitting a bid, please note on the lower left hand corner of the envelope:
2020 WIDE AREA ROTARY MOWER
All bids must meet or exceed the Specifications provided. Bids that do not meet or
exceed the Specifications will be rejected.
Page 17 of 162
All bid prices are recognized by the City and the Bidder to be valid irrevocably for a
minimum of sixty (60) days from the calendar date of the Bid Opening.
Standard procedure dictates that the City of Waterloo will accept the lowest responsive,
responsible bid. However, the Bidder understands that the City reserves the right to
reject any bid that is either considered not to be responsive or not most advantageous to
the City. The City will normally award the purchase contract to the responsible bidder
who meets or exceeds the minimum specifications provided.
The City of Waterloo, Iowa, reserves the right to accept or reject any and all bids.
If applicable, the Bidder guarantees that Title conveyed for the goods shall be delivered
free from security interest or other lien or encumbrance.
The bid price given shall be the complete price for unit or units meeting specifications
provided. This price shall include all discounts, freight and/ or transportation costs
necessary to supply the vehicles in accordance with the Specifications and to the final
destination at 1101 Campbell Avenue, Waterloo, Iowa.
Certain units or equipment items may be listed as trade-ins for special purchases. The
trade-in values are to be specifically listed as indicated in the proposal documents. The
City reserves the right to purchase the units with our without trade ins.
All bids should include all extras or options as detailed on the attached specifications
sheets including special warranty provisions or maintenance provisions. The bidder is
cautioned to review these carefully and complete the bid proposal accordingly.
Specific questions may be addressed to:
JB Bolger, Golf Manager
Waterloo Leisure Services
1101 Campbell Avenue
Waterloo, Iowa 50701
319-291-4370
Monday through Friday 7AM-4:OOPM with any questions.
The bidder must have and maintain inventory of repair parts as well as have experienced
service personnel for this equipment. The bidder shall certify by the act of signing and
submitting his/her bid that all items and service delivered hereunder shall comply with
the Federal Occupation Safety and Health Act of 1960 as amended and applicable.
BID DEADLINE: Sealed proposals will be received by the City Clerk of the City of
Waterloo, Iowa, at her office in City Hall, Waterloo, Iowa, with a bid deadline of
Thursday March 12, 2020 until 1:OOpm for the 2020 Wide Area Rotary Mower as
Page 18 of 162
detailed in the specifications sheet included in this packet. City Hall is located at
715 Mulberry Street, Waterloo, Iowa, 50703.
THE CITY RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS.
Specifications for the 2020 Wide Area Rotary Mower:
The undersigned hereby agrees to furnish the following equipment f.o.b. Waterloo, IA,
ready for immediate use with all the necessary parts and accessories need for its operation
as specified below. Dealer must meet or exceed specifications as detailed below. Dealer
must list any deviation from specifications given.
• 65.2 HP diesel engine
• 20.4 gal fuel tank
• 12 volt electrical system- 60 amp alternator
• Full time 4WD Forward- On Demand Reverse 4WD
• Deck Drive system- Nine Individual hydraulic motors with self-lubricating integral
bearings
• Up to l0mph mowing speed and 15.5 mph transport speed w/4mph reverse
• Front tires 26x12x12 tubeless 8 ply, rear tires 20x10x8 tubeless 6 ply
• Service Brake- Dynamic through traction system-
• Parking brake- automatic wet parking brakes integrated into wheel motors
• Steering- Q-Amp variable rate, hydrostatic powered equal displacement cylinder to rear
wheels
• Overall cutting width 168"
• Three 60" decks (one front -center, two wing decks)
• Deck Construction- minimum 11 gauge high stregthDomex steel shell with 9 gauge bolt
in baffle and stiffener
• Castor Wheels- Eight 4x11" smooth tires with greasable tapered roller bearings
• Deck Lift/Lower- Fingertip operated joysticks for individual lift/lower; cross cut position;
front deck service position with lock pin. Electronic safety locks.
• On demand electrically operated hydraulic weight transfer system
• 1-4.5" height of cut decks
• Max 17 acres per hour mowing capacity
• 4,1191b unit weight
• Transport width not to exceed 65"
• Safety/Operational DVD
• Parts and Tech Manual
• One spare wheel and tire (mounted on rim) for front and rear axle
• Two year comprehensive warranty
Page 19 of 162
CITY OF WATERLOO, IOWA
WATERLOO LEISURE SERVICES COMMISSION
BID FORM
for
2020 WIDE AREA ROTARY MOWER
Bidder is providing bid price as specified with all options included delivery to Leisure
Services 1101 Campbell Ave, Waterloo, Iowa ready for use by the City of Waterloo.
Bidder shall use State of Iowa DOT Grounds Care Contract Pricing, Sourcewell, or any
other pricing structure to offer the lowest possible price. If awarded the contract we
agree to deliver the equipment to the Leisure Services Department on or before May 8,
2020. Failure to deliver equipment on or before the designated receiving date shall result
in a penalty at a daily rate of $50.00 per unit per working day until delivery is made.
We understand that this quotation will be reviewed by the Leisure Services Golf Manager
and the Waterloo City Council for the purpose of securing the equipment at the most
favorable cost. Life cycle analysis will be used when appropriate. Factors such as
service location and availability, warranty, maintenance records, vendor's past
performance records, and quality of products offered will be considered where
applicable. Trade-in items may be retained depending on trade values offered. Bid
prices are per unit and specific quantities of units purchased will depend on bid
prices.
BIDDER:
COMPANY NAME
ADDRESS:
CONTACT PERSON
PHONE: ( )
NEW WIDE AREA ROTARY MOWER
dollars ($ )
Page 20 of 162
Optional Trade -In Equipment
Jacobsen HR5111 Wide Area Rotary Mower
• Model Year 2009
• Approx. 2,887 hours
• Serial 6911607858
• Located at Leisure Services Main Shop
Trade In Value:
dollars($ )
SIGNED: DATE: / /
Page 21 of 162
CITY OF WATERLOO
Council Communication
Resolution approving preliminary specifications, form of contract, etc.,and setting date of bid opening as
March 12, 2020, and public hearing as March 16, 2020, in conjunction with the 5 Sullivan Brothers Convention
Center Penthouse Chiller Replacement project, and instruct City Clerk to publish said notice.
City Council Meeting: 2/17/2020
Prepared: 2/13/2020
REVIEWERS:
Department Reviewer Action Date
Building Department Higby, Nancy Rejected 2/13/2020 - 3:38 PM
Building Department Shepard, Cynthia Approved 2/13/2020 - 3:42 PM
Building Department Felchle, Kelley Approved 2/13/2020 - 3:45 PM
ATTACHMENTS:
Description Type
❑ 5 Sullivan Brothers Penthouse Chiller Cover Memo
❑ Hearing Notice Backup Material
SUBJECT:
Submitted by:
Resolution approving preliminary specifications, form of contract, etc.,and
setting date of bid opening as March 12, 2020, and public hearing as March
16, 2020, in conjunction with the 5 Sullivan Brothers Convention Center
Penthouse Chiller Replacement project, and instruct City Clerk to publish
said notice.
Submitted By: Noel Anderson, Community Planning and Development
Director
Recommended Action: Approval
Expenditure Required: $1,390,000
Source of Funds: City Facility - 5 Sullivan Brothers Center
Background Information: Plans are on file in the Building Department.
Page 22 of 162
SECTION 00 1114
NOTICE OF PUBLIC HEARING
NOTICE OF PUBLIC HEARING ON PROPOSED PLANS SPECIFICATIONS, FORM
OF CONTRACT, AND ESTIMATED TOTAL COST OF THE PUBLIC IMPROVEMENT
FOR THE 5 SULLIVAN BROTHERS CONVENTION CENTER PENTHOUSE
CHILLER FOR THE CITY OF WATERLOO, IOWA.
Notice is hereby given that the City Council of Waterloo, Iowa, will meet at the Central
Administration Building in said City on the 16th day of March, 2020 at 6:00 p.m., at which time
and place a hearing will be held on the proposed plans, specifications, form of contract, and
estimated of cost, $1,390,000 for the construction of the 5 Sullivan Brothers Convention Center
Penthouse Chiller For The City of Waterloo, Iowa in and for said City. If approved, consideration
of such bids for the construction of the aforesaid project will be made following the hearing. Any
interested person may appear at said hearing and file objections to the proposed plans,
specifications, form of contract, and estimated costs for said improvements. It is anticipated that
bids will be received for aforesaid improvements on the 12th day of March, 2019 at 1:00 p.m.
Project Scope: Selective demolition, new chiller on the existing roof, structural reinforcement to
accommodate the new chiller, and a new roof on the penthouse in addition to Work indicated in
the drawings and specifications.
A more detailed description of the kinds and approximate quantities of materials and types of
construction for which bids will be received are set forth in the Bidding Documents prepared by
ISG, of Mankato, Minnesota which together with the proposed form of contract, have heretofore
been approved by the City Council, and are now on file for public examination in the office of the
City Clerk, and are by this reference made part hereof as though fully set out and incorporated
herein.
The Architect/Engineer has prepared plans and specifications governing the construction of the
proposed improvements. These plans and specifications, and the proceedings of the City referring
to and defining said improvements, are hereby made a part of this Notice and the proposed contract
by reference, and the proposed contract shall be executed to comply therewith.
Published upon order of the City of Waterloo, Iowa.
CITY OF WATERLOO, IOWA
BY IsI
ATTEST:
BY Is/
City Clerk
Mayor
NPL-1
Page 23 of 162
SECTION 00 1114
NOTICE OF PUBLIC HEARING
NOTICE OF PUBLIC HEARING ON PROPOSED PLANS SPECIFICATIONS, FORM
OF CONTRACT, AND ESTIMATED TOTAL COST OF THE PUBLIC IMPROVEMENT
FOR THE 5 SULLIVAN BROTHERS CONVENTION CENTER PENTHOUSE
CHILLER FOR THE CITY OF WATERLOO, IOWA.
Notice is hereby given that the City Council of Waterloo, Iowa, will meet at the Central
Administration Building in said City on the 16th day of March, 2020 at 6:00 p.m., at which time
and place a hearing will be held on the proposed plans, specifications, form of contract, and
estimated of cost, $1,390,000 for the construction of the 5 Sullivan Brothers Convention Center
Penthouse Chiller For The City of Waterloo, Iowa in and for said City. If approved, consideration
of such bids for the construction of the aforesaid project will be made following the hearing. Any
interested person may appear at said hearing and file objections to the proposed plans,
specifications, form of contract, and estimated costs for said improvements. It is anticipated that
bids will be received for aforesaid improvements on the 12th day of March, 2019 at 1:00 p.m.
Project Scope: Selective demolition, new chiller on the existing roof, structural reinforcement to
accommodate the new chiller, and a new roof on the penthouse in addition to Work indicated in
the drawings and specifications.
A more detailed description of the kinds and approximate quantities of materials and types of
construction for which bids will be received are set forth in the Bidding Documents prepared by
ISG, of Mankato, Minnesota which together with the proposed form of contract, have heretofore
been approved by the City Council, and are now on file for public examination in the office of the
City Clerk, and are by this reference made part hereof as though fully set out and incorporated
herein.
The Architect/Engineer has prepared plans and specifications governing the construction of the
proposed improvements. These plans and specifications, and the proceedings of the City referring
to and defining said improvements, are hereby made a part of this Notice and the proposed contract
by reference, and the proposed contract shall be executed to comply therewith.
Published upon order of the City of Waterloo, Iowa.
CITY OF WATERLOO, IOWA
BY /s/
ATTEST:
BY /s/
City Clerk
Mayor
NPL-1
Page 24 of 162
CITY OF WATERLOO
Council Communication
Recommendation of appointment of Matthew Hosford, to the position of Collection Systems/Project Director
at Public Works Waste Management Services Department, effective February 24, 2020, pending pre-
employment physical and testing.
City Council Meeting: 2/17/2020
Prepared: 2/12/2020
REVIEWERS:
Department Reviewer Action Date
Public Works Department Higby, Nancy Approved 2/12/2020 - 11:21 AM
Clerk Office Higby, Nancy Approved 2/12/2020 - 11:21 AM
ATTACHMENTS:
Description Type
❑ Director Cover Memo
❑ collection Cover Memo
❑ collection Cover Memo
SUBJECT:
Recommendation of appointment of Matthew Hosford, to the position of
Collection Systems/Project Director at Public Works Waste Management
Services Depailiiient, effective February 24, 2020, pending pre -employment
physical and testing.
Submitted by: Submitted By: Randy Bennett, Public Works Division Manager
Recommended Action: Approve Appointment
Summary Statement:
Expenditure Required:
Source of Funds:
Policy Issue:
This position oversees collection of Waste Water Sewer System projects,
overseeing collection system staff and daily operations.
$100,000 Base Salary With benefits $129,736.00
Sewer Funds
Strategy 2.2: Enlist all City departments and staff members in efforts to
promote a safer community.
Page 25 of 162
RECEIVED AUG 0 9 2017
PERSONNEL REQUISITION FORM
Check as applicable: ❑ To start recruiting or civil service process and/or ® To fill a vacancy
❑ Active Civil Service List Expires:
A proposed job description and questionnaire must accompany this form at time of submission to
Human Resources.
*************** ******************* **, * ►********************Or**, *****, **************************
iS tn�- girt rt,r
Position Title: Collection Systems/Maintenance auper•visep Department:
WMSD
Reports To: WSMD Director Work Location: WWTP
Employment Status: ® Regular Full Time El Temporary Full Time from to
❑ Regular Part Time ❑ Temporary Part Time from to
❑ Regular 7-Month ❑ Intern/Co-op Student from to
Type of Position:
Civil Service Position:
Bargaining Position:
Bargaining Group:
Non -bargaining Position:
❑ Yes ❑ No
❑ Yes ❑ No
®Yes ❑No
Recommended Recruitment Sources;
0 Internal Posting Only
® Internal Posting and External Advertising
Complete the following if the requisition is to fill a vacancy:
❑ New Position or ® Replacement Position for: Ryan Broadhead
(specify name and title of former incumbent)
y11 /'7
Date incumbent terminated employment: 8/25/17 Date of final payout:
Anticipated start date: 11/1/17 No. of hours/week: 40+ Work schedule: 7 AM to 4 PM
Justification of need for position: Covered in Supplemental Questions form
What are the likely consequences if the position is not filled? Covered in Supplemental Questions form
APPROVALS
Annual salary requirements: $851( =1- Hourly Rate: 40.87 Benefits: *es .?7, 736,
(Payroll trues, pension, health ins.- assuming family)
Is position budgeted for this and future FYs? ® Yes ❑ No If no, how will position be funded?
Approved subjt to the following conditions:
7/7—
S hrnllting Departm I lica D to Mayor Date
g/?/7 ebb
Chief Firmnal Officer Date 41triliNigieffluman esources Director Date
[ 1.r
Human Resources Committee Chalrp
Created 11/7L2014
—/7
on Date
V
Page 26 of 162
PERSONNEL REQUISITION
ASSISTANT DIRECTOR COLLECTION SYSTEMS/MAINTENANCE SUPERVISOR
The following questions are provided as guidelines to assist you in developing your
rational for the position of ASSISTANT DIRECTOR COLLECTION
SYSTEMS/MAINTENANCE SUPERVISOR in the Waste Management Services
Department. Depending upon your situation, some questions may or may not apply.
Please provide written responses to these questions as part of your preparation for
meeting with the Mayor.
Supplemental recommended job title change comment:
I am suggesting that the job title be upgraded to add Assistant Director, primarily
to potentially better attract candidates. That essential job duty was already in the
job description.
(1) What are the key job responsibilities of this position?
This position mainly will be responsible for coordination and supervision of all
maintenance functions of the City's CMOM program including storm and
sanitary waste water collection systems and waste water treatment plant.
(2) Can the job responsibilities of this position be assigned to other
employees within the department? If no, why not?
No, not really. Related work must either not receive the attention it deserves
or attempt to be accomplished by the director.
(3) How is the work of this position being accomplished now?
It is being covered on an as needed basis, but not to the level and
completeness it could be if filled.
(4) Are the filled positions in your department currently being utilized to
their maximum potential?
It has been proven that filling of this position will actually improve overall
operational efficiencies by improved supervision of the collection system
operation.
(5) How would filing this position meet the needs of your department or the
City on either a short-term basis (if temporary position) or a long-term
basis (if a regular position)?
In a short term basis, it will enable the Director to be less involved in direct
oversight of aspects of the management and enable more focus on the
departments overall big picture needs. In the long term, it is expected that
with the Director expecting to retire within the next 5 years, filling of this
position will potentially enable this person to be groomed to fill the Director's
position
(6) What cost savings or revenues, if any, would your department or the City
realize if this position is filled?
Page 27 of 162
(9)
Direct cost savings would be difficult to predict, the majority of cost savings
would be noticed in efficiency improvement in maintenance activities and
improved oversight of overall maintenance activities.
(7) If you are paying overtime or comp time within your department to
accomplish this work now, how much overtime or comp time has been
paid out or earned that is directly attributable to this position and over
what period of time?
No real way to identify. A minimal amount could be saved for any OT being
obtained by the CMOM (Specialist/Technician) position that might not be
incurred with that position as this position would not be entitled to OT.
(8) How has the work load or demands of your department changed in
comparison to your staffing levels over the past three fiscal years?
Provide statistics if possible.
Most notably would be the Consent Decree and CMOM program. Filling of
this position will assist in the management oversight that will better insure
compliance and avoidance of future penalties.
If this position is not filled, what affect will it have on your department?
What work will not get done? What costs will you incur? Please be as
specific as possible.
This is difficult to accurately predict; however, most notably will be a
retarded progression of completeness and delayed activities to enable proper
implementation of the CMOM program.
(10) How do you cover the responsibilities for this position whenever the
incumbent is out on vacation?
The incumbent had not been here long enough to acquire vacation, however;
those duties would be covered in a diluted fashion as much as time allows
with other work load.
(11) Is it possible that the City could outsouree this position to an outside
agency? If so, what savings, if any, would the City realize as a result of
this change?
1 would say direct outsourcing is not applicable; however, potentially less
outsourcing to consultants could be reduced depending upon the person's
expertise and capabilities.
(12) How would you rank this position in terms of its contribution to City
business in comparison with other positions reporting to you?
Extremely high, other than local system knowledge, that type of leadership -
capabilities is generally lacking with current personnel.
(13) How does this position impact the Goals and Objectives for the City
adopted by the City Council?
Page 28 of 162
Most notably would be Goal #3, specifically strategy 3.4 "Identify and
implement proven cost and resource saving measures" 3.5 streamline efforts
and improve efficiency in City operations". Filling of this position will
provide more direct oversight with observations and associated
recommendations to potentially improve overall work productivity.
Note: Forward completed questionnaire to Nttanaua Resources
Department with original copy of Personnel Reg nisi tion form.
Page 29 of 162
Submit resume by going to www.cityofwaterlooiowa.com, clicking on Career Opportunities, reviewing the
description and following directions to submit cover letter and resume. We will not accept mailed, faxed,
hand -delivered or directly emailed resumes. Resumes will be accepted until position is filled.
POSITION VACANCY
COLLECTION SYSTEMS/PROJECT DIRECTOR
DEPARTMENT
SALARY
FLSA
CIVIL SERVICE
BARGAINING UNIT
PUBLIC WORKS - WASTE MANAGEMENT SERVICES
$85,000-$110,000 annualized
EXEMPT
EXCLUDED
NON -BARGAINING
GENERAL STATEMENT OF DUTIES
Assistant Director position responsible for coordination and supervision of all maintenance functions of the City's storm and
sanitary waste water collection systems and waste water treatment plant. The work is performed under the general direction
of the Public Works Division Manager, but considerable leeway is granted for the exercise of independent judgment and
initiative. Directly supervises employees in Sanitary -Storm Sewer Maintenance and CMOM associated programs. Will act
on behalf of Division Manager in his absence.
EXAMPLES OF ESSENTIAL FUNCTIONS
(Illustrative Only)
These functions are considered essential for successful
performance in this job classification.
1. Manages subordinate staff in the day-to-day
performance of their jobs.
2. Oversees the preventive maintenance program for
all wastewater and sewer structures and facilities,
evaluates and updates the program as necessary.
3. Coordinates and inspects the maintenance and
repair of the collection system, lift stations, flood
control system and waste water treatment plant.
4. Plans and supervises the maintenance, upkeep
and repair of department machinery and
equipment including functionality of pumps,
conveyors, blowers, and other equipment.
5. Assumes project manager duties from inception
and design to construction and delivery of
projects at any project development stage.
6. Assists with design or designs construction
and/or improvement projects such as CIPP and
prepares contract documents including plans,
estimates, and specifications as necessary.
7. Oversees and monitors works performed by
consultants and contractor and takes appropriate
measure when necessary.
8. Assists with capital improvements planning,
costing and construction planning
9. Assists Public Works Division Manager in
ensuring all related maintenance programs are in
compliance with regulatory guidelines,
procedures, and reporting practices.
10. Plans, coordinates and supervises plant and sewer
maintenance employees and contractors in
scheduled and emergency maintenance activities.
11. Helps to make sure staff has current knowledge
of all pertinent regulations and environmental
guidelines.
12. Coordinates flood control activities; confers with
engineers, developers and the business
community about flood control procedures and
plans.
13. Assists in the investigation and resolution of
citizen complaints regarding flood control and
sewer maintenance.
14. Assists with orienting new employees and solving
personnel problems; approves vacation and other
time -off requests and monitors use of sick leave
and other absences.
15. In coordination with Treatment Operations
Director, sets up safety training programs for
staff and ensures that all employees receive
initial and ongoing safety training including
Page 30 of 162
hazardous materials, confined space entry and
personal protective equipment training.
and verbal instructions.
16. Performs administrative duties including assisting
with budget preparation, union contract
administration and personnel evaluations.
17. Acts as Department Director, on rotating basis
with Treatment Operations Director, in absence
of Public Works Division Manager.
18. Compiles reports, performs data entry and
completes forms on personal computer using the
applicable software.
19. Works independently and with others with
minimum supervision.
20. Attends work regularly at the designated place
and time.
21. Performs all work duties and activities in
accordance with City policies, City procedures
OSHA, and City and Waste Management
Services safety rules and regulations.
REQUIRED KNOWLEDGE & ABILITIES
1. Thorough knowledge of the practices, equipment,
materials and methods necessary to maintain a
comprehensive waste water collection and
treatment system.
2. Basic knowledge of hydraulics and flood control
systems.
3. Ability to plan, assign, supervise and review
work of subordinate employees.
4. Working knowledge of computer aided drafting
and design
5. Working knowledge of design standards.
6. Ability to produce technical reports.
7. Ability to solve problems and make independent
decisions and recommendations that involve flood
control and storm -sanitary sewer maintenance.
8. Ability to review work logs and statistical data
and present facts and findings clearly and
concisely.
6. Ability to enforce rules, policies and procedures;
ability to observe and enforce appropriate safety
precautions.
7. Ability to understand, give and carry out written
8. Ability to discuss work related issues with the
public tactfully and promptly in a clear, concise
and easily understandable manner
9. Ability to complete assigned work without direct
supervision and ability to work independently and
with others with little or no supervision.
10. Personal computer skills and ability to learn
related software applications, enter and retrieve
information on a computer, develop computer -
generated reports and update records. Experience
with related professional software is a plus.
11. Ability to travel inside and outside in all types of
weather conditions to review work sites, meet
with the public and to attend meetings; will
require driving to and from the destination and/or
physically moving from one City facility or work
site to another.
12. Ability to consult and communicate orally and in
writing to read, analyze, record and interpret
complex technical data, review materials on a
variety of projects, present facts and findings
clearly and concisely, give advice and
recommendations, and respond to questions by
the public, public officials, coworkers and
contractors; ability to prepare written reports and
complete forms and perform required record
keeping.
13. Knowledge of occupational hazards and the safety
precautions necessary in sewer maintenance
operations.
14. Ability to maintain effective working
relationships with other City depai ltuents,
supervisor and subordinates.
15. Ability to work with people from a broad variety
of social, economic, racial, ethnic and
educational backgrounds.
ACCEPTABLE EXPERIENCE & TRAINING
1. Graduation from an accredited college or
university preferably with a Bachelor of Science
in civil or environmental engineering. An
alternate degree coupled with extensive sanitary
and storm waste management related
management and/or design experience will be
considered.
2. A minimum of 5 preferably 10 years of
responsible professional experience in
predominantly municipal sanitary and waste
Page 31 of 162
management and/or proven related professional
engineering experience in planning, design, and
development, and demonstrated administrative
leadership.
OR
3. Any equivalent combination of education and
experience that provides the knowledge, skills
and abilities necessary to perform the essential
functions of the position.
4. Must obtain an Iowa Grade IV Collection
Systems DNR License within two years of hire.
5. Must obtain an Iowa Grade IV Wastewater
Treatment License as soon as possible.
6. Current driver's license and good driving record
based on City of Waterloo driver performance
criteria.
ESSENTIAL PHYSICAL ABILITIES
The following physical abilities are required with or
without accommodation.
1. Sufficient clarity of speech and hearing or other
communication capabilities that permits the
employee to communicate effectively with
coworkers, vendors, contractors, elected officials,
Federal, State and other government regulatory
agencies in person or over a phone, to understand
and give verbal instructions and respond to
questions from the public or coworkers.
2. Sufficient personal mobility and physical
reflexes that permits the employee to operate
passenger vehicle (generally a pickup truck)
safely in all types of weather and a variety of
street conditions and to access work sites in all
areas of the City.
3. Sufficient vision or other powers of observation
that permits the employee to review a variety of
written material, to operate a passenger vehicle
and to complete regulatory reports.
4. Sufficient manual dexterity that permits the
employee to operate a personal computer, handle
files and perform other administrative/technical
responsibilities.
MISCELLANEOUS
1. Willing to comply with City of Waterloo
residency policy concerning emergency response
time within six month probationary period (must
live within ten mile radius of Waterloo City
Hall); must maintain a local telephone number.
2. The City of Waterloo reserves the right to
require a physical examination, including a drug
test, by a physician of the City's choice to
determine if an applicant is capable of
performing the essential functions of the job
classification.
3. The City of Waterloo will conduct a background
investigation including employment, education
and criminal history checks on any applicant
being considered for this position.
4. Must submit to and pass oral interview(s).
WORK SCHEDULE
Generally 7:00 a.m. to 4:00 p.m. Monday through Friday
with one -hour unpaid lunch. Hours may vary based on
flexible scheduling or needs of the department. Must be
available outside of and in addition to these hours for City
meetings, council meetings and emergency activities that
require the attendance of the Collection Systems/ Project
Director. Will be required to be on call as required by the
Public Works Division Manager.
COLLECTION SYSTEMS -PROJECT DIRECTOR DESCRIPTION 19
October 2019
Page 32 of 162
CITY OF WATERLOO
Council Communication
Bonds.
City Council Meeting: 2/17/2020
Prepared:
REVIEWERS:
Department Reviewer Action
Engineering Higby, Nancy Approved
ATTACHMENTS:
Description Type
❑ Bonds for council approval 2.17.2020 Backup Material
SUBJECT: Bonds.
Date
2/12/2020 - 12:17 PM
Page 33 of 162
BONDS FOR COUNCIL APPROVAL
February 17, 2020
RIGHT OF WAY CONSTRUCTION BOND AMOUNT $15,000.00
IA5128701
TATROE TRENCHING SERVICES LLC WAVERLY, IA
Page 34 of 162
CITY OF WATERLOO
Council Communication
Request by Marvin Richardson and Charles and Bobbi Stocks to vacate an existing 14 foot wide alley, located
adjacent to 136 Smith Street and 421 Cherry Street between Smith and Cherry Streets.
City Council Meeting: 2/17/2020
Prepared: 1/24/2020
REVIEWERS:
Department Reviewer Action
Planning & Zoning Even, LeAnn Approved
ATTACHMENTS:
Description Type
❑ Overview Map Cover Memo
o Aerial Map Land Purchase Cover Memo
❑ Aerial Map Cover Memo
o Staff Report Cover Memo
o Legal Description Cover Memo
❑ Signed Intent to Vacate Charles and Bobbi Stocks Cover Memo
❑ Signed Intent to Vacate Marvin Richardson Cover Memo
❑ Pictures Cover Memo
❑ Plat Book Page Cover Memo
❑ Application Cover Memo
SUBJECT:
Submitted by:
Date
2/12/2020 - 12:38 PM
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING - No comments on file.
Motion to close hearing and receive and file oral and written comments, and
recommendation of approval of the Planning, Programming and Zoning
Commission.
Motion to receive, file and consider and pass for the first time an ordinance
approving a request by. Marvin Richardson and Charles and Bobbi Stocks
to vacate an existing 14 foot wide alley, located adjacent to 136 Smith Street
and 421 Cherry Street between Smith and Cherry Streets.
Motion to suspend the rules.
Motion to consider and pass for the second and third times and adopt said
ordinance.
Resolution authorizing sale and conveyance of a portion of alley to Marvin
Richardson in the amount of $599.76, and a portion of alley to Charles and
Bobbi Stocks in the amount of $336.80.
Submitted By: Noel Anderson, Community Planning and Development
Director
To approve a request by Marvin Richardson and Charles and Bobbi Stocks
to vacate an existing 14' wide alley, located adjacent to 136 Smith Street and
421 Cherry Street between Smith and Cherry Streets.
Page 35 of 162
Recommended Action:
Summary Statement:
The Planning and Zoning Commission unanimously approved the request
for the alley vacate at their regular meeting on October 1, 2019.
Staff recommended approval for the alley vacate request due to the fact that
that the alley has not been used or maintained by the City for decades.
The Planning and Zoning Commission unanimously approved the request
for the alley vacate at their regular meeting on October 1, 2019.
Expenditure Required: None
Source of Funds:
Policy Issue:
Marvin Richardson plans to purchase his portion of the alley (1,826 SF) for
$599.76 and Charles and Bobbi Stocks plan to purchase their portion of
alley (1,470 SF) for $336.80.
Strategy 3.5: Continue to engage with local public partners to identify cost
savings, streamline efforts and improve efficiency in City operations and
activities.
Alternative: N/A
The request to vacate the alley would not appear to have a negative impact
on the surrounding neighborhood.
The request to vacate the alley would not appear to have a negative impact
on vehicular or pedestrian traffic. The area was platted as an alley, but the
alley is no longer being utilized as an alley.
The area to be vacated was platted as an alley but does not get used for
anything other than a private access for two properties. The surrounding area
was developed with homes during the 1900's between 1905 and 1910.
The request to vacate an existing 14' wide alley, located between Smith and
Cherry Streets will vacate an area that is no longer needed by the City as an
Background Information: alley.
The Planning and Zoning Commission unanimously approved the request
for the alley vacate at their regular meeting on October 1, 2019.
Therefore, staff recommends the request to vacate 3,578 SF of the unused
platted alley between Smith Street and Cherry Street be approved for the
following reasons:
1. The alley has not been used or maintained by the city for decades.
2. The neighboring property owners will own and maintain the alley once
sold and conveyed.
Description — alley vacate:
Page 36 of 162
Legal Descriptions:
That portion of the platted alley adjoining Lots 10, 11, 12, and 14 of Smith's
Subdivision, City of Waterloo, Black Hawk County, Iowa, lying south of the
south line of Smith Street as currently platted. And also, that portion of the
easement for alley purposes over Lot 14, Smith's Subdivision, City of
Waterloo, Black Hawk County, Iowa, lying south of the south line of Smith
Street as currently platted.
Description — conveyance to Stocks:
That portion of the platted alley adjoining Lot 12, Smith's Subdivision, City
of Waterloo, Black Hawk County, Iowa, lying east of a line 45 feet east of
the west line of Lot 12.
Description — conveyance to Richardson:
That portion of the platted alley adjoining Lots 10, 11 and 12, Smith's
Subdivision, City of Waterloo, Black Hawk County, Iowa, lying south of the
south line of Smith Street, as is currently platted, and except for that portion
lying east of a line 45 feet east of the west line of Lot 12.
Page 37 of 162
City of Waterloo City Council
February 17, 2020
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Feet
Adjacent to 136 Smith Street
Vacate Alley Request
Marvin Richardson
Page 38 of 162
City of Waterloo City Council
February 17, 2020
QAAIT6-1 CT
136 Smith Street
Marvin Richardson
Price: $599.76
INDEPENDENCE AVE
fil
421 Cherry Street
Charles and Bobbi Stocks
Price: $336.80
INDEPENDENCE AVE
Adjacent to 136 Smith Street
Alley Vacate Request
Marvin Richardson and
Charles & Bobbi Stocks
Page 39 of 162
City of Waterloo City Council
February 17, 2020
136 Smith Street �- -
Alley to be Vacated
421 Cherry Street
Adjacent to 136 Smith Street
Alley Vacate Request
Marvin Richardson and
Charles and Bobbi Stocks
Page 40 of 162
February 17, 2020
REQUEST:
APPLICANT(S):
GENERAL
DESCRIPTION:
IMPACT ON
NEIGHBORHOOD &
SURROUNDING
LAND USE:
VEHICULAR &
PEDESTRIAN
TRAFFIC
CONDITIONS:
RELATIONSHIP TO
RECREATIONAL
TRAIL PLAN:
ZONING HISTORY
FOR SITE AND
IMMEDIATE VICINITY:
BUFFERS
REQUIRED/ NEEDED:
DRAINAGE:
DEVELOPMENT
HISTORY:
FLOODPLAIN:
PUBLIC /OPEN
SPACES/ SCHOOLS:
UTILITIES: WATER,
SANITARY SEWER,
STORM SEWER,
Request by Marvin Richardson and Charles and Bobbi Stocks
to vacate an existing 14' wide alley, located adjacent to 136
Smith Street and 421 Cherry Street between Smith and
Cherry Streets.
Marvin Richardson, 136 Smith Street, Waterloo, Iowa 50703
and Charles and Bobbi Stocks at 421 Cherry Street, Waterloo,
IA 50703.
Request to vacate a 14`alley (3,578 SF) in order to be sold to
adjacent property owners.
The request to vacate the alley would not appear to have a
negative impact on the surrounding neighborhood.
The request to vacate the alley would not appear to have a
negative impact on vehicular or pedestrian traffic. The area
was platted as an alley, but the alley is no longer being utilized
as an alley.
The Martin Luther King Jr. Trail is located 800' to the north of
the proposed vacate area, and there are no parks or open
spaces in the immediate vicinity.
The area has been zoned "R-3" Multiple Residence District
since adoption of Zoning Ordinance No. 2479 in 1969.
The request would not require any buffering by ordinance
standards.
The proposed vacate of the alley would not have an adverse
impact on drainage in the area.
The area to be vacated was platted as an alley but does not
get used for anything other than a private access for two
properties. The surrounding area was developed with homes
during the 1900's between 1905 and 1910.
This area is not located within a special flood hazard area
according to the Federal Emergency Management Agency
(FEMA) Flood Insurance Rate Map. The firm panel number is
19013CO302F.
Highland Elementary is % of a mile to the southeast and East
High is located 1,500 feet to the northwest of the project site.
There would appear to be overhead electric within the east -
west portion of the alley, so an easement may need to be
Vacate- existing 14' wide alley, adjacent to 136 Smith Street between Smith and Cherry Streets
Nagle 421 of 162
February 17, 2020
ETC. retained over a portion of the area requested to be vacated.
RELATIONSHIP TO
COMPREHENSIVE
LAND USE PLAN:
STAFF ANALYSIS —
ZONING
ORDINANCE:
STAFF ANALYSIS —
SUBDIVISION
ORDINANCE:
STAFF
RECOMMENDATION:
The Future Land Use Map designates the area as Mixed
Residential: Low Medium, High Density Residential,
Professional Offices, Neighborhood Commercial; and this
request would be in compliance with such designation. The
site is located within the Primary Growth Area as designated
on the Growth Area Map within the Comprehensive Plan.
The request to vacate an existing 14' wide alley, located
between Smith and Cherry Streets will vacate an area that is
no longer needed by the City as an alley.
Marvin Richardson plans to purchase his portion of the alley
(1,826 SF) for $599.76 and Charles and Bobbi Stocks plan to
purchase their portion of alley (1,470 SF) for $336.80.
The Planning and Zoning Commission unanimously approved
the request for the alley vacate at their regular meeting on
October 1, 2019.
There would be no platting required in relation to the request.
Therefore, staff recommends the request to vacate 3,578 SF
of the unused platted alley between Smith Street and Cherry
Street be approved for the following reason:
1. The alley has not been used or maintained by the city for
decades.
2. The neighboring property owners will own and maintain the
alley once sold and conveyed.
Vacate- existing 14' wide alley, adjacent to 136 Smith Street between Smith and Cherry Streets
F ege422of162
Description — alley vacate:
That portion of the platted alley adjoining Lots 10, 11, 12, and 14 of Smith's Subdivision, City of
Waterloo, Black Hawk County, Iowa, lying south of the south line of Smith Street as currently
platted. And also, that portion of the easement for alley purposes over Lot 14, Smith's Subdivision, City
of Waterloo, Black Hawk County, Iowa, lying south of the south line of Smith Street as currently platted.
Description — conveyance to Stocks:
That portion of the platted alley adjoining Lot 12, Smith's Subdivision, City of Waterloo, Black Hawk
County, Iowa, lying 45 feet east of the west line of Lot 12.
Description — conveyance to Richardson:
That portion of the platted alley adjoining Lots 10, 11 and 12, Smith's Subdivision, City of Waterloo,
Black Hawk County, Iowa, lying south of the south line of Smith Street, as is currently platted, and except
for that portion lying east of a line 45 feet west of the west line of Lot 12.
Page 43 of 162
INTENT TO VACATE
City of Waterloo
Planning and Zoning
715 Mulberry Street
Waterloo, IA 50703
We the undersigned, as adjacent property owners of right-of-way requested to be vacated and generally
described as (address or general location): (?, j c 14,e'Nv' ,5+, , have no objection to
the right-of-way being vacated and have been offered the op ie�rtunity to buy a portion of the right of way.
We wish to make the following known (check which applies):
We/I wish to purchase from the City the one-half of the right-of-way that adjoins our/my property
(sign and date below and complete items 1-3).
We/I wish to purchase from the City the entire portion of the right-of-way that adjoins our/my
property. This is contingent upon the property owner opposite ours/mine choosing not to
purchase their/his or her half (sign and date below and complete items 1-3).
We/I do not wish to purchase from the City any portion of the right-of-way (sign and date below
d leave items 1-3 bl; nk).
gnature of adjacent property owner
Address
Dat5 e `� &
Phone
1. Offer Price [Note: If the offer price meets the Sale of Property Policy (see attached) the request will
not be required to be reviewed by the Building & Grounds Committee.] q
• Asking price (see attached Sale of Property Policy for how calculated): 5 ,; `"1 , I
• Deductions
• May decrease price by 50% for area located within an easement:
• May decrease price for the City tax that will be collected on the
land within 5 yrs (8 yrs inside of the CURA):
• Costs (surveying & mist., demolition, remove of curbs, etc):
Asking price — Deductions — Value of Property:
Offer Price for Portion of Alley You Intend to Purchase:
366 es
2. Transfer of Ownership: In what name(s), company or corporation shall the property be assigned to?
(Give special attention to spelling as these names will be verified and transposed as submitted onto
the deed. `
he )es $ &ahhC.i'�5
3. Deed: At the time of the buyer's final payment, the sellers shall convey the premises to the buyers by
quitclaim deed. Please indicate the legal form you wish to be transferred in (i.e., as tenants -in -
common, joint tenancy with full rights of survivorship, or as individual ownership.)
Jp, 4-
Page 44 of 162
Description — alley vacate:
That portion of the platted alley adjoining Lots 10, 11, 12, and 14 of Smith's Subdivision, City of
Waterloo, Black Hawk County, Iowa, lying south of the south line of Smith Street as currently
platted. And also, that portion of the easement for alley purposes over Lot 14, Smith's Subdivision, City
of Waterloo, Black Hawk County, Iowa, lying south of the south line of Smith Street as currently platted.
Description —conveyance to Stocks:
That portion of the platted alley adjoining Lot 12, Smith's Subdivision, City of Waterloo, Black Hawk
County, Iowa, lying 45 feet east of the west line of Lot 12.
Description — conveyance to Richardson:
That portion of the platted alley adjoining Lots 10, 11 and 12, Smith's Subdivision, City of Waterloo,
Black Hawk County, Iowa, lying south of the south line of Smith Street, as is currently platted, and except
for that portion lying east of a line 45 feet west of the west line of Lot 12.
Page 45 of 162
SALE OF PROPERTY POLICY
Price:
All properties shall have an asking price of:
1. A current appraisal price
2. The current assessed value for that parcel
3. The current price per square foot of abutting property
4. The current price per square foot of adjacent property
5. The applicant or city staff may replace an above -determined asking price with current information on the
sale of abutting or adjacent land
Price may be modified by below information:
RESIDENTIAL
COMMERCIAL/INDUSTRIAL
Buildable
Buildable
1. Price as determined above (1-5)
1. Price as determined above (1-5)
2. Payment of future taxes may be counted against
2. City Council may sell land for
or similar price
the purchase price. This shall be counted for 5
.$1.00
for areas within TIF, or Urbana
enewal Districts, or
years. For sites within CURA, it shall be extended
Industrial Parks, as they see fit for betterment of
to 8 years.
that area (by Development Agreement)
3. If located within an area which has not seen recent
3. Payment of future taxes may be counted against
new housing construction, City Council may sell for
the purchase price. This shall be counted for 5
$1.00 plus costs, in accordance with a development
years. For sites within CURA, it shall be extended
agreement requiring the buyer to construct new
to 8 years.
housing.
4. Otherwise, a minimum sale price of 70% of the
4. Otherwise, a minimum sale price of 70% of the
price as determined above.
price as determined above.
(Example: Council approved the sale of land to Con Agra at
(Example: Council approved sale of 4 lots along Chestnut
the MidPort Industrial Park for $1.00 in exchange for
Street for $1.00 in exchange for requirement of 4 homes being
requirement of multi -million pudding plant being constructed
built within a 2-year timeframe).
within 2-year timeframe).
Un-buildable
Un-buildable
1. Price as determined above (1-5)
1. Price as determined above (1-5)
2. May decrease price by 50% for area located within
2. May decrease price by 50% for area located within
an easement
an easement
3. Payment of future taxes may be counted against
3. May decrease price by 50%-100% for area in rear
the purchase price. This shall be counted for 5
or determined to have little to no value (alley, etc.)
years. For sites within CURA, it shall be extended
4. Payment of future taxes may be counted against
to 8 years.
the purchase price. This shall be counted for 5
4. Otherwise, a minimum sale price of 70% of the
years. For sites within CURA, it shall be extended
price as determined above
to 8 years.
(Example: A neighbor mowing a paper alley for 10 years may
5. Otherwise, a minimum sale price of 70% of the
request to purchase that alley. The alley has overhead
price as determined above
electric lines. The asking price is $0.65 per sq. ft. -
(Example 1: Under these rules, the r-o-w frontage along San
hypothetical 16' wide by 120' deep - or $1,248.00. They can
Marnan would still have boon transferred for $1.00 duo to
reduce by 50% for the easement over the entire area. This
taxable value of a new building on land.
would make selling price $624.00)
(Example 2: Under statement of eliminating rear areas with
little to no value, Council could still sell alley portion in rear of
property for $1.00 to Aramark - as previously requested).
For all properties:
1. Payment of future taxes may be counted against the purchase price. This shall be counted for 5 years. For sites
within CURA, it shall be extended to 8 years. This shall be -40% of entire taxes to roughly estimate City's share
of taxes paid.
2. Goal is to have construction begun within a predetermined timeframe from approval of sale.
3. Development costs may be counted against purchase price: survey costs, demolition costs for redevelopment, etc.
4. The Council shall not sell un-buildable parcels of land, except to abutting property owners to try and create
buildable parcels of land for future tax base development
5. The offer amount and potential sale will also consider "Smart Growth" principles to allow land to be used for the
highest and best purpose in terms of allowing businesses and uses to grow in the developed portions of the
community.
PROCEDURE
Any request that meets the Policy criteria, either through offering full asking price or by meeting criteria of added taxable
value and expenses in relation to asking price, shall be forwarded to full City Council.
Any request that fails to meet the Policy criteria shall not be forwarded to Building & Grounds or City Council Any such
applicant shall need to request review to Building & Grounds by themselves through a City Council member. Such a
request shall require a $100.00 filing fee, which is not refundable, regardless of City Council decision.
In any case, the City Council still reserves the right to sell property in a variety of manners, such as bidding,
development proposal packets, or not selling the property.
Page 46 of 162
City of Waterloo City Council
January 27, 2020
QAAIT6-1 CT
136 Smith Street
Marvin Richardson
Price: $599.76
INDEPENDENCE AVE
fil
421 Cherry Street
Charles and Bobbi Stocks
Price: $336.80
INDEPENDENCE AVE
Adjacent to 136 Smith Street
Alley Vacate Request
Marvin Richardson and
Charles & Bobbi Stocks
Page 47 of 162
IN1 ANT TO VACA 1h
City of Waterloo
Planning and Zoning
715 Mulberry Street
Waterloo, IA 50703
We the undersigned, as adjacent property owners of right-of-way requested to be vacated and generally
described as (address or general location): 13(0,5 M T'+1/\ , have no objection to
the right-of-way being vacated and have been offered the opportunity to buy a portion of the right of way.
We wish to make the following known (check which applies):
Well wish to purchase from the City the one-half of the right-of-way that adjoins our/my property
(sign and date below and complete items 1-3).
X We/I wish to purchase from the City the entire portion of the right-of-way that adjoins our/my
property. This is contingent upon the property owner opposite ours/mine choosing not to
purchase their/his or her half (sign and date below and complete items 1-3).
We/I do not wish to purchase from the City any portion of the right-of-way (sign and date below
and leave items 1-3 blank).
1 Pi. . K c k(A$1 �I �
Signature of adjacent property owner Date
[ � � �S k ilk 51-
Address Phone
1. Offer Price [Note: If the offer price meets the Sale of Property Policy (see attached) the request will
not be required to be reviewed by the Building & Grounds Committee.]
• Asking price (see attached Sale of Property Policy for how calculated): , ' 0
-ONDp5tiPS U L
• Deductions
• May decrease price by 50% for area located within an easement:
• May decrease price for the City tax that will be collected on the
land within 5 yrs (8 yrs inside of the CURA):
• Costs (surveying & misc., demolition, remove of curbs, etc):
Asking price — Deductions = Value of Property:
Offer Price for Portion of Alley You Intend to Purchase:
2. Transfer of Ownership: In what name(s), company or corporation shall the property be assigned to?
(Give special attention to spelling as these names will be verified and transposed as submitted onto
the deed.)
/'Li v i /r / ? c / a i0/S'/)
3. Deed: At the time of the buyer's final payment, the sellers shall convey the premises to the buyers by
quitclaim deed. Please indicate the legal form you wish to be transferred -in -(Le ,ems tenants -in -
common, joint tenancy with full rights of survivorship, o as individual ownership.),,
Page 48 of 162
Description — alley vacate:
That portion of the platted alley adjoining Lots 10, 11, 12, and 14 of Smith's Subdivision, City of
Waterloo, Black Hawk County, Iowa, Tying south of the south line of Smith Street as currently
platted. And also, that portion of the easement for alley purposes over Lot 14, Smith's Subdivision, City
of Waterloo, Black Hawk County, Iowa, lying south of the south line of Smith Street as currently platted.
Description — conveyance to Stocks:
That portion of the platted alley adjoining Lot 12, Smith's Subdivision, City of Waterloo, Black Hawk
County, Iowa, lying 45 feet east of the west line of Lot 12.
Description — conveyance to Richardson:
That portion of the platted alley adjoining Lots 10, 11 and 12, Smith's Subdivision, City of Waterloo,
Black Hawk County, Iowa, Tying south of the south line of Smith Street, as is currently platted, and except
for that portion lying east of a line 45 feet west of the west line of Lot 12.
Page 49 of 162
SALE OF PROPERTY POLICY
Price:
All properties shall have an asking price of:
1. A current appraisal price
2. The current assessed value for that parcel
3. The current price per square foot of abutting property
4. The current price per square foot of adjacent property
5. The applicant or city staff: may replace an above -determined asking price with current information on the
sale of abutting or adjacent land
Price may be modified by below information:
RESIDENTIAL
COMMERCIAL/INDUSTRIAL
Buildable
Buildable
1. Price as determined above (1-5)
1. Price as determined above (1-5)
2. Payment of future taxes may be counted against
2. City Council may sell land for 1.00 or similar price
the purchase price. This shall be counted for 5
for areas within TIF, or Urban Renewal Districts, or
years. For sites within CURA, it shall be extended
Industrial Parks, as they see fit for betterment of
to 8 years.
that area (by Development Agreement)
3. If located within an area which has not seen recent
3. Payment of future taxes may be counted against
new housing construction, City Council may sell for
the purchase price. This shall be counted for 5
$1.00 plus costs, in accordance with a development
years. For sites within CURA, it shall be extended
agreement requiring the buyer to construct new
to 8 years.
housing.
4. Otherwise, a minimum sale price of 70% of the
4. Otherwise, a minimum sale price of 70% of the
price as determined above.
price as determined above.
(Example: Council approved the sale of land to Con Agra at
(Example: Council approved sale of 4 lots along Chestnut
the MidPort Industrial Park for $1.00 in exchange for
Street for $1.00 in exchange for requirement of 4 homes being
requirement of multi -million pudding plant being constructed
built within a 2- ear timeframe).
within 2-year timeframe).
Un-buildable
Un-buildable
1. Price as determined above (1-5)
1. Price as determined above (1-5)
2. May decrease price by 50% for area located within
2. May decrease price by 50% for area located within
an easement
an easement
3. Payment of future taxes may be counted against
3. May decrease price by 50%-100% for area in rear
the purchase price. This shall be counted for 5
or determined to have little to no value (alley, etc.)
years. For sites within CURA, it shall be extended
4. Payment of future taxes may be counted against
to 8 years.
the purchase price. This shall be counted for 5
4. Otherwise, a minimum sale price of 70% of the
years. For sites within CURA, it shall be extended
price as determined above
to 8 years.
(Example: A neighbor mowing a paper alley for 10 years may
5. Otherwise, a minimum sale price of 70% of the
request to purchase that alley. The alley has overhead
price as determined above
electric lines. The asking price is $0.65 per sq. ft. -
(Example 1: Under these rules, the r-o-w frontage along San
hypothetical 16' wide by 120' deep - or $1,248.00. They can
Marnan would still have been transferred for$1.00 due to
reduce by 50% for the easement over the entire area. This
taxable value of a new building on land.
would make selling price $624.00)
(Example 2: Under statement of eliminating rear areas with
little to no value, Council could still sell alley portion in rear of
property for $1.00 to Arai -nark - as previously requested).
For all properties:
1. Payment of future taxes may be counted against the purchase price. This shall be counted for 5 years. For sites
within CURA, it shall be extended to 8 years. This shall be ^40% of entire taxes to roughly estimate City's share
of taxes paid.
2. Goal is to have construction begun within a predetermined timeframe from approval of sale.
3. Development costs may be counted against purchase price: survey costs, demolition costs for redevelopment, etc.
4. The Council shall not sell un-buildable parcels of land, except to abutting property owners to try and create
buildable parcels of land for future tax base development
5. The offer amount and potential sale will also consider "Smart Growth" principles to allow land to be used for the
highest and best purpose in terms of allowing businesses and uses to grow in the developed portions of the
community.
PROCEDURE
Any request that meets the Policy criteria, either through offering full asking price or by meeting criteria of added taxable
value and expenses in relation to asking price, shall be forwarded to full City Council.
Any request that fails to meet the Policy criteria shall not be forwarded to Building & Grounds or City Council. Any such
applicant shall need to request review to Building & Grounds by themselves through a City Council member. Such a
request shall require a $100.00 filing fee, which is not refundable, regardless of City Council decision.
In any case, the City Council still reserves the right to sell property in a variety of manners, such as bidding,
development proposal packets, or not selling the property.
Page 50 of 162
City of Waterloo City Council
January 27, 2020
QAAIT6-1 CT
136 Smith Street
Marvin Richardson
Price: $599.76
INDEPENDENCE AVE
fil
421 Cherry Street
Charles and Bobbi Stocks
Price: $336.80
INDEPENDENCE AVE
Adjacent to 136 Smith Street
Alley Vacate Request
Marvin Richardson and
Charles & Bobbi Stocks
Page 51 of 162
Alley Vacate — 136 Smith
Looking at the alley from 421 Cherry Street
Looking along the alley from 136 Smith
Street.
Looking to the lot adjacent to the alley that
is owned by Marvin Richardson
Looking south along the alley.
Page 52 of 162
Looking from 136 Smith Street.
Looking east toward 136 Smith Street.
Looking south along 136 Smith Street.
Looking further down the alley past 136
Smith Street.
Page 53 of 162
Page 54 of 162
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Page 55 of 162
City of Waterloo Planning & Zoning Department
715 Mulberry Street, Waterloo, Iowa 50703
(319) 291-4366
Offer to Vacate and Purchase City Right -of -Way
❑ Request to Vacate Easement, Vacate Sidewalk, or Encroachment Agreement
U Sale of City-Owned�Property
Applicant: MO/ V ! % iG !'/a�"Atiress: i a6 t riff Sr Phone No.: I • 25Z 'OW/
General Description of Property to Vacated (i.e.- alley between A St. & B St., South of C St.):
T -I-
c 4 7)( Si` -4-NO t'24 c ea41 Sr
Legal description of area to be conveyed, vacated, or encroached:
1. A non-refundable filing fee(s) shall be made as follows (checks payable to City of Waterloo):
Right-of-way vacation — One Hundred Seventy Five Dollar ($175.00) Filing Fee
• Easement or sidewalk vacation — Seventy Five Dollar ($75.00) Filing Fee
• Encroachment — One Hundred Dollar ($100.00) Filling Fee
• Sale of city -owned property not required to be vacated — No Fee
• Any request not meeting the Sale of Property Policy — One Hundred Dollar ($100.00) Fee
2. Offer Price*[Note: If the offer price meets the Sale of Property Policy (see attached) the request will not be
required to be reviewed by the Building & Grounds Committee.]
• Asking price (see attached Sale of Property Policy for how calculated):
• Deductions
• May decrease price by 50% for area located within an easement:
• May decrease price for the City tax that will be collected on
the land within 5 yrs (8 yrs inside of the CURA):
• Costs (surveying & misc., demolition, remove of curbs, etc):
Asking price — Deductions = Value of Property:
Offer Price for Entire Area:
Note: The above information is a summary of the Sale of Property Policy (see attached). All requests to vacate and purchase
City right-of-way must be accompanied by a signed "Intent to Vacate" form for each abutting property to the area to be vacated.
Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City
Council. Any such applicant shall need to request review to Building and Grounds through a City Council member.
3. Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and
recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers.
4. Easement*: The following easement all be retained:
5. Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves
additional construction as the reason for the request.
lori /� 1;( Uardsna
Applicant
vocoeici
Date
*Not required for easement vacates sidewalk vacates or Encroachment Agreements
Page 56 of 162
CITY OF WATERLOO
Council Communication
Request by 3 Little Lambs, LLC, for the sale and conveyance of City owned property located at 1809 Black
Hawk Street, in the amount of $1.00, and approving a Development Agreement for the construction of a new
commercial building.
City Council Meeting: 2/17/2020
Prepared: 1/29/2020
REVIEWERS:
Department Reviewer Action Date
Planning & Zoning Schroeder, Aric Approved 2/5/2020 - 10:38 AM
Clerk Office Even, LeAnn Approved 2/12/2020 - 10:08 AM
ATTACHMENTS:
Description Type
❑ Development Agreement Cover Memo
❑ Aerial Map Cover Memo
SUBJECT:
Submitted by:
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING - No comments on file.
Motion to close hearing and receive and file oral and written comments.
Resolution authorizing the sale and conveyance of City property located at
1809 Black Hawk Street, to 3 Little Lambs, LLC., in the amount of $1.00,
and authorizing the Mayor and City Clerk to execute said documents.
Resolution approving a Development Agreement with 3 little Lambs, LLC,
for the construction of a new commercial building, and authorizing the
Mayor and City Clerk to execute said documents.
Submitted By: Noel Anderson, Community Planning and Development
Director
Recommended Action: Approval
The City of Waterloo acquired 1809 Black Hawk Street in March of 2019
through Iowa Code 657A and plans are to demolish the dilapidated dwelling
there now. The City has entered into previous development agreements with
Summary Statement: 3 Little Lambs, LLC in this area and they built 13,684 square feet of new
buildings at 1827 Black Hawk Street. The house on the property has an
assessed value of $38,690 and the Minimum Assessment Agreement
(MAA) requires that the new improvements shall not be less than
$125,000.00, with MAA ending December 31, 2028.
Expenditure Required: None
Source of Funds: N/A
Policy Issue: Economic Development
Page 57 of 162
Background Information:
Legal Descriptions:
3 Little Lambs, LLC has been active in this area and has constructed nearly
14,000 square feet of new commercial buildings.
Lot 7 in Block 16 in Hayes Addition to the Town (now City) of Waterloo,
Black Hawk County Iowa, and half of the alley abutting said Lot 7.
Page 58 of 162
Preparer: Christopher S. Wendland, P.O. Box 596, Waterloo, Iowa 50704 (319) 234-5701
After recording, return to Community Planning & Development, 715 Mulberry Street, Waterloo, IA 50703,
DEVELOPMENT AGREEMENT
This Development Agreement (the "Agreement") is entered into as of
2020, by and between 3 Little Lambs, LLC ("Company"), and the
City of Waterloo, Iowa ("City").
RECITALS
A. In furtherance of the objectives of Chapter 403 of the Code of Iowa, 2015,
as amended (the "Urban Renewal Act"), City is engaged in carrying out
urban renewal project activities in an area known as the Rath Urban
Renewal and Redevelopment Plan Area ("Urban Renewal Area").
B. Company is willing and able to finance and construct a building and
related improvements on property located in the Urban Renewal Area.
C. City considers economic development within the City a benefit to the
community and is willing for the overall good and welfare of the community
to provide financial incentives so as to encourage that goal. City believes
that the development of the Property (defined below) is in the vital and
best interests of the City and in accordance with the public purposes and
provisions of the applicable State and local laws and requirements under
which the project has been undertaken and is being assisted.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual covenants set forth herein,
the parties agree as follows:
1. Sale of Property; Title. Subject to the terms hereof, City shall convey to
Company for the sum of $1.00 (the "Purchase Price") the real property described on
Exhibit "A" attached hereto (the "Property"). Conveyance shall be by quit claim deed,
free and clear of all encumbrances arising by or through City except: (a) easements,
servitudes, conditions and restrictions of record; (b) current and future real estate real
Page 59 of 162
property taxes and assessments subject to the agreements made herein; (c) general
utility and right-of-way easements serving the Property; and (d) restrictions imposed by
the City zoning ordinances and other applicable law. City shall have no duty to convey
title to Company until Company delivers to City reasonable and satisfactory proof of
financial ability to undertake and carry on the Project (defined below), which may take
the form of a lending commitment letter. Company shall have no duty to accept title to
the Property until City has completed demolition activities in accordance with Section
6.A. City shall, at its own expense, prepare an updated abstract of title, or in lieu
thereof Company may, at its own expense, obtain whatever form of title evidence it
desires. If title is unmarketable or subject to matters not acceptable to Company, and if
City does not remedy or remove such objectionable matters in timely fashion following
written notice of such objections from Company, Company may terminate this
Agreement. City shall provide any title documents it has in its possession, including any
abstracts, to assist in title review.
2. Improvements by Company. Company shall construct on the Property a
commercial building of no less than 2,500 square feet, and related parking, landscaping,
and other improvements to the buildings and grounds (collectively, the "Improvements").
The Improvements shall be constructed in accordance with the terms of this Agreement,
the Urban Renewal Plan, all applicable City, state, and federal building codes- and shall
comply with all applicable City ordinances and other applicable law. Parking shall meet
City's minimum requirements based on building use, occupancy, and future intended
development on the Property. Company shall submit specific building designs and site
plans for City review and approval before the commencement of construction.
Company will use its best efforts to obtain, or cause to be obtained, in a timely manner,
all required permits, licenses and approvals, and will meet, in a timely manner, all
requirements of all applicable local, state, and federal laws and regulations which must
be obtained or met before the Improvements may be lawfully constructed. The
Property, the Improvements, and all site preparation and development -related work to
make the Property usable for Company's purposes as contemplated by this Agreement
are collectively referred to as the "Project".
3. Timeliness of Construction; Possibility of Reverter. The parties agree
that Company's commitment to cause the Project to be undertaken and to construct the
Improvements in a timely manner constitutes a material inducement for the City to
extend the development incentives provided for in this Agreement, including but not
limited to its commitment to convey the Property to Company, and that without said
commitment City would not have done so. Subject to Unavoidable Delays (defined
below), Company must obtain a building permit and begin construction of the
Improvements within six (6) months from the date of that it receives title to the Property
from City following City's completion of demolition as set forth in Section 6.A (the
"Project Start Date"), and construction of Improvements must be Substantially
Completed within twelve (12) months after commencement (the "Project Completion
Date"). For purposes of this Agreement, "Substantially Completed" means the date on
which the Improvements have been completed to the extent necessary for the City to
issue a certificate of occupancy relating thereto.
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If Company has not begun construction of the Improvements before the
Project Start Date, City may terminate this Agreement as set forth in Section 15, title to
the Property shall revert to City, and City shall have no further obligation hereunder. If
construction has not begun by the Project Start Date but the development of the Project
is still imminent, the City Council may, but shall not be required to, grant an extension of
the Project Completion Date. If construction has commenced within the required period
or any extended period and is stopped and/or delayed as a result of an act of God, war,
civil disturbance, court order, labor dispute, fire, or other cause beyond the reasonable
control of Company (each of the foregoing is an "Unavoidable Delay"), then time lost as
a result of Unavoidable Delays shall be added to extend the Project Completion Date by
a number of days equal to the number of days lost as a result of Unavoidable Delays,
and thereafter if construction is not completed within the allowed period of extension,
City may terminate this Agreement as set forth in Section 15, title to the Property shall
revert to City, and City shall have no further obligation hereunder.
4. Reverter of Title; Indemnity. In the event of any reverter of title,
Company agrees that it shall, at its own expense, promptly execute all documents,
including but not limited to a special warranty deed, or take such other actions as the
City may reasonably request to effectuate said reverter and to deliver to City title to the
Property that is free and clear of any lien, claim, charge, security interest, mortgage or
encumbrance (collectively, "Liens") arising by or through Company. Company shall pay
in full, so as to discharge or satisfy, all Liens on or against the Property. Appointment
of Attorney in Fact: If Company fails to deliver such documents, including but not
limited to a special warranty deed, to City within thirty (30) days after written demand by
City, then City shall be authorized to execute, on Company's behalf and as its attorney -
in -fact, the special warranty deed required by this Section, and for such limited purpose
Company does hereby constitute and appoint City as its attorney -in -fact.
Company further agrees that it shall indemnify City and hold it harmless
with respect to any demand, claim, cause of action, damage, cost, expense, liability or
injury made, suffered, or incurred as a result of or in connection with the Project, or
Company's failure to carry on or complete same, or any Lien or Liens on or against the
Property of any type or nature whatsoever that attaches to the Property by virtue of
Company's ownership of same. If City files suit to enforce the terms of this Agreement
and prevails in such suit, then Company shall be liable for all legal expenses, including
but not limited to reasonable attorneys' fees, incurred by City. Company's duties of
indemnity pursuant to this Section shall survive the expiration, termination or
cancellation of this Agreement for any reason.
5. Utilities. Company will be responsible for extending water, sewer,
telephone, telecommunications, electricity, gas and other utility services to any location
on the Property and for payment of any associated connection fees.
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Page 61 of 162
6. Additional City Assistance. The incentives described in the following
subsections of this Section 6 are in addition to the other Project incentives extended by
City to Company hereunder.
A. Demolition. City will demolish all structures on the Property,
remove all trees and stumps, and remove all debris, leaving a
relatively level and construction -ready site.
B. Partial Tax Exemption. Because the Property is located in a
designated Consolidated Urban Revitalization Area (CURA), the
Property is eligible for tax exemption consistent with and to the
extent provided for in Iowa law, provided that Company meets all
requirements to qualify for such exemption.
C. Vacated Alley. City agrees to take all steps necessary to vacate
the alley behind the Property and to convey same to Company by
quit claim deed concurrently with conveyance of the Property.
7. Minimum Assessment Agreement. Company acknowledges and
agrees that it will pay when due all taxes and assessments, general or special, and all
other lawful charges whatsoever levied upon or assessed or placed against the
Property. Company further agrees that, prior to the date set forth in Section 2 of the
Minimum Assessment Agreement (the "MAA") attached hereto as Exhibit "B", it will not
seek or cause a reduction in the assessed valuation for the Property as improved
pursuant to this Agreement, which shall be fixed for assessment purposes, below the
aggregate amount of $125,000.00 ("Minimum Actual Value"), through:
(i) willful destruction of the Property (other than any demolition that
may be authorized herein), Improvements, or any part of either;
(ii) a request to the assessor of Black Hawk County; or
(iii) any proceedings, whether administrative, legal, or equitable, with
any administrative body or court within the City, Black Hawk
County, the State of Iowa, or the federal government.
Company agrees to sign and deliver the MAA to City concurrently with execution and
delivery of this Agreement.
8. No Encumbrances; Limited Exception. Until completion of the
Improvements, Company agrees that it shall not create, incur, or suffer to exist any
Liens on the Property, other than such mortgage or mortgages as may be reasonably
necessary to finance Company's completion of the Improvements and of which
Company notifies City before Company executes any such mortgage. Company may
not mortgage the Property or any part thereof for any purpose except in connection with
financing of the Improvements.
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9. No Assignment or Conveyance. Company agrees that it will not sell,
convey, assign or otherwise transfer its interest in the Property prior to completion of the
Project, whether in whole or in part, to any other person or entity without the prior
written consent of City. Reasonable grounds for the City to withhold its consent shall
include but are not limited to the inability of the proposed transferee to demonstrate to
the City's satisfaction that it has the financial ability to observe all of the terms to be
performed by Company under this Agreement.
10. Additional Covenants of Company. In addition to the other promises,
covenants and agreements of Company as provided elsewhere in this Agreement,
Company agrees as follows:
A. Company agrees during construction of the Improvements and
thereafter until the MAA termination date to maintain, as applicable, builder's risk,
property damage, and liability insurance coverages with respect to the
Improvements in such amounts as are customarily carried by like organizations
engaged in activities of comparable size and liability exposure, and shall provide
evidence of such coverages to the City upon request.
B. Until Substantial Completion of the Improvements, Company shall
make such reports to City, in such detail and at such times as may be reasonably
requested by City, as to the actual progress of Company with respect to
construction of the Improvements.
C. The Property will have a taxable value as set forth in the MAA, and
Company agrees that the minimum actual value of the Property and completed
Improvements as stated in the MAA will be a reasonable estimate of the actual
value of the Property and Improvements for ad valorem property tax purposes.
Company agrees that it will spend enough in construction of the Improvements
that, when combined with the value of the Property and related site
improvements, will equal or exceed the assessor's minimum actual value for the
Property and Improvements as set forth in the MAA.
D. Until termination of the MAA, Company will maintain, preserve and
keep the Property, including but not limited to the Improvements, in good repair
and working order, ordinary wear and tear excepted, and from time to time will
make all necessary repairs, replacements, renewals and additions.
E. Company shall pay, or cause to be paid, when due, all real property
taxes and assessments payable with respect to any and ail parts of the Property.
Company agrees that (1) it will not seek administrative review or judicial review of
the applicability or constitutionality of any Iowa tax statute or regulation relating to
the taxation of real property included within the Property that is determined by
any tax official to be applicable to the Property or to Company, or raise the
inapplicability or constitutionality of any such tax statute or regulation as a
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Page 63 of 162
defense in any proceedings of any type or nature, including but not limited to
delinquent tax proceedings, and (2) it will not seek any tax deferral, credit or
abatement, either presently or prospectively authorized under Iowa Code
Chapter 403 or 404, or any other state law, of the taxation of real property
included within the Property.
11. Representations and Warranties of City. City hereby represents and
warrants as follows:
A. City is not prohibited from consummating the transaction
contemplated in this Agreement by any law, regulation, agreement, instrument,
restriction, order or judgment.
B. Each person who executes and delivers this Agreement and all
documents to be delivered hereunder is and shall be authorized to do so on
behalf of City.
12. Representations and Warranties of Company. Company hereby
represents and warrants as follows:
A. It is duly organized, validly existing, and in good standing under the
laws of the state of its organization and is duly qualified and in good standing
under the laws of the State of Iowa.
B. It has all requisite power and authority to own and operate its
properties, to carry on its business as now conducted and as presently proposed
to be conducted, and to enter into and perform its obligations under this
Agreement.
C. This Agreement has been duly and validly authorized, executed
and delivered by Company and, assuming due authorization, execution and
delivery by the other parties hereto, is in full force and effect and is a valid and
legally binding instrument of Company that is enforceable in accordance with its
terms, except as the same may be limited by bankruptcy, insolvency,
reorganization or other laws relating to or affecting creditors' rights generally.
D. The execution and delivery of this Agreement, the consummation of
the transactions contemplated hereby, and the fulfillment of or compliance with
the terms and conditions of this Agreement are not prevented by, limited by, in
conflict with, or result in a violation or breach of, the terms, conditions or
provisions of the articles of organization or operating agreement of Company or
of any contractual restriction, evidence of indebtedness, agreement or instrument
of whatever nature to which Company is now a party or by which it or its property
is bound, nor do they constitute a default under any of the foregoing.
E. There are no actions, suits or proceedings pending or threatened
against or affecting Company in any court or before any arbitrator or before or by
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any governmental body in which there is a reasonable possibility of an adverse
decision which could materially adversely affect the business (present or
prospective), financial position, or results of operations of Company or which in
any manner raises any questions affecting the validity of the Agreement or
Company's ability to perform its obligations under this Agreement.
13. Indemnification and Releases.
A. Company hereby releases City, its elected officials, officers,
employees, and agents (collectively, the "indemnified parties") from, covenants
and agrees that the indemnified parties shall not be liable for, and agrees to
indemnify, defend and hold harmless the indemnified parties against, any loss or
damage to property or any injury to or death of any person occurring at or about
the Property or resulting from any defect in the Improvements. The indemnified
parties shall not be liable for any damage or injury to the persons or property of
Company or its directors, officers, employees, contractors or agents, or any other
person who may be about the Property or the Improvements, due to any act of
negligence or willful misconduct of any person, other than any act of negligence
or willful misconduct on the part of any such indemnified party or its officers,
employees or agents.
B. Except for any willful misrepresentation, any willful misconduct, or
any unlawful act of the indemnified parties, Company agrees to protect and
defend the indemnified parties, now or forever, and further agrees to hold the
indemnified parties harmless, from any claim, demand, suit, action or other
proceedings or any type or nature whatsoever by any person or entity
whatsoever that arises or purportedly arises from (1) any violation of any
agreement or condition of this Agreement (except with respect to any suit, action,
demand or other proceeding brought by Company against the City to enforce its
rights under this Agreement), or (2) the acquisition and condition of the Property
and the construction, installation, ownership, and operation of the Improvements,
or (3) any hazardous substance or environmental contamination located in or on
the Property, but only to the extent such liability has not been previously
transferred to and accepted by the City in writing.
C. The provisions of this Section shall survive the expiration or
termination of this Agreement.
14. Default. The following shall be "Events of Default" under this Agreement,
and the term "Event of Default" shall mean any one or more of the following events that
continues beyond any applicable cure periods:
A. Failure by Company to cause the construction of the Improvements
to be commenced and completed pursuant to the terms, conditions and
limitations of this Agreement;
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B. Transfer by Company of any interest (either directly or indirectly) in
the Improvements, the Property, or this Agreement, without the prior written
consent of City;
C. Failure by Company to pay, before delinquency, all ad valorem
property taxes levied on or against the Property;
D. Failure by any party hereto to substantially observe or perform any
covenant, condition, obligation or agreement on its part to be observed or
performed under this Agreement or the MAA;
E. Company (1) files any petition in bankruptcy or for any
reorganization, arrangement, composition, readjustment, liquidation, dissolution,
or similar relief under the federal bankruptcy law or any similar state law; (2)
makes an assignment for the benefit of its creditors; (3) admits in writing its
inability to pay its debts generally as they become due; (4) is adjudicated a
bankrupt or insolvent; or if a petition or answer proposing the adjudication of
Company as a bankrupt or its reorganization under any present or future federal
bankruptcy act or any similar federal or state law shall be filed in any court and
such petition or answer shall not be discharged or denied within ninety (90) days
after the filing thereof; or a receiver, trustee or liquidator of Company, or part
thereof, shall be appointed in any proceedings brought against Company and
shall not be discharged within ninety (90) days after such appointment, or if
Company shall consent to or acquiesce in such appointment; or (5) defaults
under any mortgage applicable to the Property.
F. Any representation or warranty made by Company in this
Agreement, or made by Company in any written statement or certificate furnished
by Company pursuant to this Agreement, shall prove to have been incorrect,
incomplete or misleading in any material respect on or as of the date of the
issuance or making thereof.
15. Remedies.
A. Default by Company. Whenever any Event of Default in respect of
Company occurs and is continuing, the City may terminate this Agreement.
Before exercising such remedy, City shall give 30 days' written notice to
Company of the Event of Default, provided that by the conclusion of such period
the Event of Default shall not have been cured, or the Event of Default cannot
reasonably be cured within 30 days and Company shall not have provided
assurances reasonably satisfactory to the City that the Event of Default will be
cured as soon as reasonably possible. Upon termination, City may exercise any
and all remedies available at law, equity, contract or otherwise for recovery of
any sums paid by City to Company before the date of termination or to recover
ownership of the Property as set forth in this Agreement.
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B. Default by City. Whenever any Event of Default in respect of
Company occurs and is continuing, Company may take such action against City
to require it to specifically perform its obligations hereunder. Before exercising
such remedy, Company shall give 30 days' written notice to City of the Event of
Default, provided that by the conclusion of such period the Event of Default shall
not have been cured, or if the Event of Default cannot reasonably be cured within
30 days and City shall not have provided assurances reasonably satisfactory to
the Company that the Event of Default will be cured as soon as reasonably
possible.
C. Remedies under this Agreement shall be cumulative and in addition
to any other right or remedy given under this Agreement or existing at law or in
equity or by statute. Waiver as to any particular default, or delay or omission in
exercising any right or power accruing upon any default, shall not be construed
as a waiver of any other or any subsequent default and shall not impair any such
right or power.
16. Obligations Contingent. Each and every obligation of City under this
Agreement is expressly made subject to and contingent upon City's completion of all
procedures, hearings and approvals deemed necessary by City or its legal counsel for
amendment of the urban renewal plan applicable to the Property and/or project area, all
of which must be completed within 180 days from the date this Agreement is approved
by the City council. If such completion does not occur, then any conveyance, benefit or
incentive of any type provided by City hereunder within said 180-day period is subject to
reverter of title, revocation, repayment or other appropriate action to restore such
property, benefit or incentive to City, and Company agrees to cooperate diligently and in
good faith with any reasonable request by City to effectuate the restoration of same, or
failing such restoration Company agrees to be liable for same or for the fair value
thereof, plus interest on any sums owing at the rate of 10% per annum commencing
with the date of demand for payment, if said payment is not remitted to City within 30
days.
17. Materiality of Company's Promises, Covenants, Representations,
and Warranties. Each and every promise, covenant, representation, and warranty set
forth in this Agreement on the part of Company to be performed is a material term of
this Agreement, and each and every such promise, covenant, representation, and
warranty constitutes a material inducement for City to enter this Agreement. Company
acknowledges that without such promises, covenants, representations, and warranties,
City would not have entered this Agreement. Upon breach of any promise or covenant,
or in the event of the incorrectness or falsity of any representation or warranty, City
may, at its sole option and in addition to any other right or remedy available to it,
terminate this Agreement and declare it null and void.
18. Performance by City. Company acknowledges and agrees that all of the
obligations of City under this Agreement shall be subject to, and performed by City in
accordance with, all applicable statutory, common law or constitutional provisions and
9
Page 67 of 162
procedures consistent with City's lawful authority. All covenants, stipulations, promises,
agreements and obligations of City contained in this Agreement shall be deemed to be
the covenants, stipulations, promises, agreements and obligations of City and not of any
governing body member, officer, employee or agent of City in the individual capacity of
such person.
19. No Third -Party Beneficiaries, No rights or privileges of any party hereto
shall inure to the benefit of any contractor, subcontractor, material supplier, or any other
person or entity, and no such contractor, subcontractor, material supplier, or other
person or entity shall be deemed to be a third -party beneficiary of any of the provisions
of this Agreement.
20. Notices. Any notice under this Agreement shall be in writing and shall be
delivered in person, by overnight air courier service, by United States registered or
certified mail, postage prepaid, or by facsimile (with an additional copy delivered by one
of the foregoing means), and addressed:
(a) if to City, at 715 Mulberry Street, Waterloo, Iowa 50703, fax number
319-291-4571, Attention: Mayor, with copies to the City Attorney and the
Community Planning and Development Director.
(b) if to Company, at P.O. Box 655, Waterloo, IA 50704, Attention:
Jonathan Brundrett.
Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in
person, (ii) one (1) business day following deposit for overnight delivery to an overnight
air courier service which guarantees next day delivery, (iii) three (3) business days
following the date of deposit if mailed by United States registered or certified mail,
postage prepaid, or (iv) when transmitted by facsimile so long as the sender obtains
written electronic confirmation from the sending facsimile machine that such
transmission was successful. A party may change the address for giving notice by any
method set forth in this Section.
21. No Joint Venture. Nothing in this Agreement shall, or shall be deemed or
construed to, create or constitute any joint venture, partnership, agency, employment, or
any other relationship between the City and Company nor to create any liability for one
party with respect to the liabilities or obligations of the other party or any other person.
22. Amendment, Modification, and Waiver. No amendment, modification,
or waiver of any condition, provision, or term of this Agreement shall be valid or of any
effect unless made in writing, signed by the party or parties to be bound or by the duly
authorized representative of same, and specifying with particularity the extent and
nature of the amendment, modification, or waiver. Any waiver by any party of any
default by another party shall not affect or impair any rights arising from any subsequent
default.
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23. Severability; Reformation. Each provision, section, sentence, clause,
phrase, and word of this Agreement is intended to be severable. If any portion of this
Agreement shall be deemed invalid or unenforceable, whether in whole or in part, the
offending provision or part thereof shall be deemed severed from this Agreement and
the remaining provisions of this Agreement shall not be affected thereby and shall
continue in full force and effect. If, for any reason, a court finds that any portion of this
Agreement is invalid or unenforceable as written, but that by limiting such provision or
portion thereof it would become valid and enforceable, then such provision or portion
thereof shall be deemed to be written, and shall be construed and enforced, as so
limited.
24. Captions. All captions, headings, or titles in the paragraphs or sections of
this Agreement are inserted only as a matter of convenience and/or reference, and they
shall in no way be construed as limiting, extending, or describing either the scope or
intent of this Agreement or of any provisions hereof.
25. Binding Effect. This Agreement shall be binding and shall inure to the
benefit of the parties and their respective successors, assigns, and legal
representatives.
26. Counterparts. This Agreement may be executed in one or more
counterparts, each of which shall be deemed an original and all of which, taken
together, shall constitute one and the same instrument.
27. Entire Agreement. This Agreement, together with the exhibits attached
hereto, constitutes the entire agreement of the parties and supersedes all prior or
contemporaneous negotiations, discussions, understandings, or agreements, whether
oral or written, with respect to the subject matter hereof.
28. Time of Essence. Time is of the essence of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Development
Agreement by their duly authorized representatives as of the date first set forth above.
[signatures on next page]
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CITY OF WATERLOO, IOWA 3 LITTLE LAMBS, LLC
By:
Quentin M. Hart, Mayor
Attest:
Kelley Felchle, City Clerk
J.`' athan Brundrett
M. naging Member
PERSONAL GUARANTY. The undersigned person(s), being either an owner,
officer, shareholder, member and/or manager of Company, hereby agree for
themselves and their heirs, personal representatives, and assigns, to unconditionally
guarantee to City, its successors and assigns, the full and prompt performance by
Company, its successors and assigns, of all promises and covenants on the part of
Company to be performed pursuant to the foregoing Agreement, including but not
limited to the duties of indemnity set forth therein, if any. Liability of guarantors
hereunder is joint and several.
12
athan Brundrett
Page 70 of 162
EXHIBIT "A"
Legal Description of Property:
Lot 7 in Block 16 in Hayes' Addition to the Town (now City) of Waterloo, Black Hawk County,
Iowa, and half of alley abutting said Lot 7.
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"Page intentionally blank"
14
Page 72 of 162
EXHIBIT "B"
MINIMUM ASSESSMENT AGREEMENT
This Minimum Assessment Agreement (the "Agreement") is entered into as of
2020, by and among the CITY OF WATERLOO, IOWA ("City"),
3 LITTLE LAMBS, LLC ("Company"), and the COUNTY ASSESSOR of the City of
Waterloo, Iowa ("Assessor").
WITNESSETH:
WHEREAS, on or before the date hereof the City and Company have entered
into a development agreement (the "Development Agreement") regarding certain real
property, described in Exhibit "A" thereto, located in the City; and
WHEREAS, it is contemplated that pursuant to the Development Agreement, the
Company will undertake the development of an area ("Project") within the City and
within the Rath Urban Renewal and Redevelopment Plan Area; and
WHEREAS, pursuant to Iowa Code § 403.6, as amended, the City and the
Company desire to establish a minimum actual value for the land and the building(s)
pursuant to this Agreement and applicable only to the Project, which shall be effective
upon substantial completion of the Project and from then until this Agreement is
terminated pursuant to the terms herein and which is intended to reflect the minimum
actual value of the land and buildings as to the Project only; and
WHEREAS, the City and the Assessor have reviewed the preliminary plans and
specifications for the improvements (the "Improvements") which the parties contemplate
will be erected as a part of the Project.
NOW, THEREFORE, the parties hereto, in consideration of the promises,
covenants, and agreements made by each other, do hereby agree as follows:
1. Upon substantial completion of construction of the Improvements by the
Company, the minimum actual value which shall be fixed for assessment purposes for
the land and Improvements to be constructed thereon by the Company as a part of the
Project shall not be less than $125,000.00 ("Minimum Actual Value") until termination of
this Agreement. The parties hereto agree that construction of the Improvements will be
substantially completed before December 31, 2021. If they are not, then the parties
agree to execute an amendment to this Agreement that will extend the dates specified
in Section 2 below.
2. The Minimum Actual Value herein established shall be of no further force
and effect, and this Minimum Assessment Agreement shall terminate, on December 31,
2028. Nothing herein shall be deemed to waive the Company's rights under Iowa Code
15
Page 73 of 162
§ 403.6, as amended, to contest that portion of any actual value assignment made by
the Assessor in excess of the Minimum Actual Value established herein. In no event,
however, shall the Company seek or cause the reduction of the actual value assigned
below the Minimum Actual Value established herein during the term of this Agreement,
Nothing herein shall limit the discretion of the Assessor to assign at any time an actual
value to the land and Improvements in excess of the Minimum Actual Value.
3. Company agrees that it will not seek administrative review or judicial
review of the applicability or constitutionality of any Iowa tax statute or regulation
relating to the taxation of real property included within the Property that is determined by
any tax official to be applicable to the Property or to Company, or raise the
inapplicability or constitutionality of any such tax statute or regulation as a defense in
any proceedings.
4. This Agreement shall be promptly recorded by the City with the Recorder
of Black Hawk County, Iowa. The City shall pay all costs of recording.
5. Neither the preambles nor provisions of this Agreement are intended to, or
shall be construed as, modifying the terms of the Development Agreement.
6. This Agreement shall inure to the benefit of and be binding upon the
successors and assigns of the parties, including but not limited to future owners of the
Project property.
CITY OF WATERLOO, IOWA 3 LITTL LAMBS, LLC
By:
Quentin M. Hart, Mayor
Attest:
Kelley Felchle, City Clerk
STATE OF IOWA
) ss.
COUNTY OF BLACK HAWK
athan Brundrett
M: naging Member
On this day of , 2020, before me, a Notary Public in and
for the State of Iowa, personally appeared Quentin M. Hart and Kelley Felchle, to me
personally known, who being duly sworn, did say that they are the Mayor and City
16
Page 74 of 162
Clerk, respectively, of the City of Waterloo, Iowa, a municipal corporation, created and
existing under the laws of the State of Iowa, and that the seal affixed to the foregoing
instrument is the seal of said municipal corporation, and that said instrument was signed
and sealed on behalf of said municipal corporation by authority and resolution of its City
Council, and said Mayor and City Clerk acknowledged said instrument to be the free act
and deed of said municipal corporation by it and by them voluntarily executed.
STATE OF IOWA
) ss.
COUNTY OF BLACK HAWK
Notary Public
Subscribed and sworn to before me omJ4-7Ze.9 GI 7-7
Brundrett as Managing Member of 3 Little Lambs, LLC.
TIM ANDERA
COMMISSION NO. 772518
MY COMMIS i 1O, 2021 WIRES
, 2020, by Jonathan
17
Page 75 of 162
CERTIFICATION OF ASSESSOR
The undersigned, having reviewed the plans and specifications for the
improvements to be constructed and the market value assigned to the land upon which
the improvements are to be constructed for the development, and being of the opinion
that the minimum market value contained in the foregoing Minimum Assessment
Agreement appears reasonable, hereby certifies as follows: The undersigned
Assessor, being legally responsible for the assessment of the property subject to the
development, upon completion of improvements to be made on it and in accordance
with the Minimum Assessment Agreement, certifies that the actual value assigned to
such land and building upon completion of the development shall not be Tess than One
Hundred Twenty-five Dollars ($125,000.00) in the aggregate, until termination of this
Minimum Assessment Agreement pursuant to the terms hereof.
Assessor for Black Hawk County, Iowa
Date
STATE OF IOWA
COUNTY OF BLACK HAWK
Subscribed and sworn to before me on , 2020, by T.J.
Koenigsfeld, Assessor for Black Hawk County, Iowa.
Notary Public
18
Page 76 of 162
Citij of Waterloo, Iowa
Pdye i i 0i io2
CITY OF WATERLOO
Council Communication
FY 2020 Lot 2, Brock 3rd Addition Sanitary Sewer Extension, Contract No. 986.
City Council Meeting: 2/17/2020
Prepared: 2/11/2020
REVIEWERS:
Department Reviewer Action Date
Engineering Knutson, Jamie Approved 2/11/2020 - 12:21 PM
Clerk Office Even, LeAnn Approved 2/12/2020 - 9:56 AM
ATTACHMENTS:
Description Type
❑ Bid Tabulation Backup Material
SUBJECT:
Submitted by:
Expenditure Required:
Source of Funds:
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING - No comments on file.
Motion to close hearing and receive and file oral and written comments.
Resolution confirming approval of plans, specifications, form of contract,
etc.
Resolution authorizing to proceed.
Motion to receive, file and instruct City Clerk to read bids and refer to City
Engineer for review.
Submitted By: Matt Schindel, Associate Engineer
Page 78 of 162
FY2020 Brock 3rd Addition
Sanitary Sewer Extension
Cont. No. 986
Bid Tab: February 13, 2020
Estimate: $156,000.00
Bidder
Bid Security
Total Bid Amount
Dave Schmitt Construction Co. Inc.
Cedar Rapids, IA
5%
$115 529.00
Lodge Construction, Inc.
Clarksville, IA
5%
$183,305.00
Pirc Tobin Construction, Inc.
Alburnett, IA
5%
$141,395.00
Tschiggfrie Excavating
Dubuque, IA
5%
$180,745.80
Peterson Contractors, Inc.
Reinbeck, IA
5%
$173,645.00
Page 79 of 162
CITY OF WATERLOO
Council Communication
Resolution approving the Convention and Visitors Bureau Board recommendations for funding a hotel -motel
mini grant applications: for the Iowa High School State Bowling Tournament in the amount of $3,000 and
Empowering the Men Youth and Adult Basketball Tournament, in the amount of 2,500.
City Council Meeting: 2/17/2020
Prepared: 2/12/2020
REVIEWERS:
Department
Hotel/Motel Discretionary
Funding Committee
Reviewer
Even, LeAnn
Action Date
Approved 2/12/2020 - 3:40 PM
ATTACHMENTS:
Description Type
❑ Council Communication Backup Material
❑ Council Communication Backup Material
SUBJECT:
Submitted by:
Summary Statement:
Source of Funds:
Resolution approving the Convention and Visitors Bureau Board
recommendations for funding a hotel -motel mini grant applications: for the
Iowa High School State Bowling Tournament in the amount of $3,000 and
Empowering the Men Youth and Adult Basketball Tournament, in the amount
of 2.500.
Submitted By: Tavis Hall, Executive Director of Waterloo Convention and
Visitors Bureau
This is a high school state finals event for 1A, 2A and 3A boys and girls
bowling. This event hosts boys and girls individual events as well as team
event for boys and girls. A total of 400 hotel nights are anticipated, coming in
February, a historically slow time for hotels & tourism. With 75% of the
teams from outside Black Hawk County, it is most likely that we'll see 300-
400 room nights.
Hotel -motel tax grant funding for FY20
Page 80 of 162
High School State Girls & Boys Bowling Tournament
Cadillac XBC
Dates: February 24 - 26, 2020
Location: Cadillac XBC
Summary: Cadillac XBC is an amazing partner who are bringing this great event to
Waterloo. The state Boys & Girls HS tournaments are new to Waterloo, with the likelihood
that they will make Waterloo their annual home. Kids sports typically has a higher
economic impact because of the multiplier of family members coming to town,
cheering on participants.
Attendance: 400 participants / 600 spectators / 1,000 total
Projected room nights: A total of 400 hotel nights are anticipated.
Room night impact: In February, 400 room nights a decent shot -in -the -arm for local
hoteliers as well as restaurateurs and small business owners, as overall visitations are low
in February.
Projected economic impact: Economic impact is projected at $186,736
Request: $3,000
ROI (Economic impact based on requested funds): The request of $3,000 would yield a
return of $62.25 per dollar requested.
Notes regarding funds: These funds are vital to these tournaments and without, the
tournaments would not be able to call Waterloo home. This is a 1st time event for us that
will turn into an annual event.
Use of funds: These dollars will go toward covering expenses generated by youth
tournaments and fees.
Application quality (was it clear, complete, well thought-out): The application is very
clear. In addition, the Cadillac XBC team are AWESOME partners who are going
through a very difficult time, with the robbery & fire at Maple Lanes, which they also
own. This is the time that we should be lifting up our friends.
Page 81 of 162
FY2020 Mini -Grant Application
High School State Girls and Boys Bowling Tournament
CadillacXeC
Starting: 2/24/2020 Ending: 2/26/2020
Total Amount Requested: $3,000
EXPERIENCE
waterloo
ORGANIZATION INFORMATION
Organization FEIN
20-4908836
Organization address
650 LaPorte Rd. Waterloo IA 50701
Organization web address
www.cadillacxbc.corn
Contact person
Rich Eighme
Contact person's email address
rnkurban@aol.com
Contact person's phone number
319-239-8148
Is a member of Waterloo City Council or Experience Waterloo on your Board of Directors or an employee/volunteer of
your organization?
EVENT INFORMATION
Event name
High School State Girls and Boys Bowling Tournament
Event start & end date
2/24/2020 through 2/26/2020
Event location Amount requested
CadillacXBC $3000
Please specify how grant funds will be used
Funds will be used to help pay for costs of doing business for the host center CadillacXeC. State tournament host center
compenastion does not cover the cost of staffing and other fixed expenses.
Please describe the event
This is a high school state finals event for 1A, 2A and 3A boys and girls bowling. This event hosts boys and girls individual events as
well as team event for boys and girls.
EVENT GOALS & EXPECTATIONS
Please specify the goals/expectations of the event.
Goal is to host the High School State finals in a centrally located location for team, and individual boys and girl bowlers across the
state of Iowa.
Please describe the mechanism for measuring to see if goals/expectations are met.
Meetings will be held after the event with the Iowa High School Athletic Association and the Iowa Girls Athletic Union to discuss the
success of the program and need of future events.
How does the event bring people to Waterloo from outside of Black Hawk County?
Participants qualify from across the State. Finals are held in Waterloo. Many of these students are accompanied by their parents
grandparents and family members. Since this is a multiple day event, many families come early for practice sessions the day before.
Page 82 of 162
VISITOR GOALS & INFORMATION
How many people do you expect to attend?
Between participants and spectators we anticipate 1000+
Please describe the mechanism for tracking/measuring attendance.
The High School Athletic Association charges admission at the gate. We will use their numbers for admission. Each school sends a
set number of participants to the tournament so those numbers will be used for tracking as well.
How many out -of -county visitors (who are staying in a What are your expectations for total hotel room nights
hotel) do you expect? used in Waterloo?
800 400
What percentage of overnight attendees are arriving by How many visitors do you anticipate staying in each
air? hotel room?
1 4
EVENT HISTORY
Is this event new?
No (event has been held within the past five years)
Please explain, in detail, how this event explores a new idea, new direction, is innovative or a new event.
Are there significant changes to the event/application from previous years?
Have not previously applied for this grant
If yes, please describe in detail those changes.
NA
Where has the event most recently taken place?
Previously held in Des Moines since the onset of the tournament
When was the event last held?
2/4/2019
How many total attendees participated?
1000
How did you track attendee information for previously held events?
States provided from the IHSAA
Does this event employ any significant new ideas, new directions, innovations or new projects?
No
MEASURING SUCCESS
Please describe the mechanism for tracking/measuring success of your event.
Feedback from the 2 Athletic Association Unions
Please describe the mechanism for verifying hotel room use and how the hotel room use will be tracked/measured.
Will colaborate with the IHSAA to create a survey on their site to see if participants will be obtaining a hotel room.
BUDGET
Will you be answering budget questions in this document or emailing them to Tavis Hall, Executive Director of
Experience Waterloo?
See Attached
Page 83 of 162
STRENGTHENING WATERLOO
How does this event strengthen Waterloo and/or the perception of Waterloo?
What specific marketing will you be doing outside of Black Hawk County for this event?
The two governing bodies of the tournament will promote the State Tournament in all of the schools throughout the State of Iowa. It
will be promoted nn the CorlillacXBC Facebook page as well (lc ni r inrebsite.
How does your organization collaborate with others in the community throughout the year?
We are members of Grow Cedar Valley, we host several events for Big Brothers, Big Sisters, Exceptional Persons, Corporate
Christmas Parties and Team Building events. We partner up with The Waterloo Bucks and Black Hawks for events as well.
ACKNOWLEDGEMENT
I have completed this to the best of my knowledge and certify that the information is accurate and complete. I
acknowledge that the Hotel -Motel Tax dollars are reimbursement and payable upon completion of the project(s)
outlined on this form.
Page 84 of 162
Event Impact Summary
Destination: Waterloo Convention & Visitors Bureau
Event Parameters Key Results
Event Name: State High School Bowling Tournament Business Sales (Direct): $114,802
Organization: Cadillac XBC Business Sales (Total): $186,736
Event Type: Youth Sports Jobs Supported (Direct): 58
Start Date: 2/24/2020 Jobs Supported (Total): 78
End Date: 2/26/2020 Local Taxes (Total): $2,262
Overnight Attendees: 200 Net Direct Tax ROI: $2,027
Day Attendees: 800 Estimated Room Demand: 204
Direct Business Sales
Sales by Source
Sales by Sector
$80.000 -
Trans.
$60.000 -
Space Rental
Retail
$-0.000-
■ Recreation
Lodging
$20.000 -
Food/Bev
$0
fiti=_1d2_a •3siz=. Mee s
Sv S2v::::( S4v..... S60lDCv
Industry
Attendees
Organizer
Media/Sponsors
Total
Lodging
$18,329
$0
$0
$18,329
Transportation
$2,792
$603
$18
$3,413
Food & Beverage
$13,502
$0
$0
$13,502
Retail
$19,211
$0
$0
$19,211
Recreation
$8,128
$0
$0
$8,128
Space Rental
$0
$0
$0
$0
Business Services
$0
$52,209
$10
$52,219
TOTAL
$61,962
$52,812
$28
$114,802
Page 85 of 162
Empowering Men Youth & Adult Basketball Tournament
Applicant: I Believe Leadership & Sports Academy (Anthony Thomas)
Dates: 4/3-5/2020
Location: East High School & Carver Middle School
Summary: This is a great 1st year effort by a proven tourism partner in Anthony Thomas. Anthony has
partnered with a non-profit in an effort to diversify his audience, as he typically focuses rather
exclusively on youth basketball. The addition of adults is a great way to expand his network & the
reach of basketball in Waterloo.
Attendance: This event has a projected attendance of 3,000 participants. His events have been very
well attended in the past and have been pretty close to original attendance. With that said, adult
sports do not typically see as high of additional attendees as a youth tournament.
Projected room nights: With 75% of the teams from outside Black Hawk County, it is most likely that
we'll see 300-400 room nights.
Room night impact: This is a time of the year when we see some great leisure travel and sporting
events. This isn't something that is going to compete with a number of larger events in Waterloo, so it
is a early season event before summer travel hits.
Projected economic impact: $247,575
Recommended Award: $2,500
ROI (Economic impact based on requested funds): A $2,500 award would return $99.03 per dollar
invested.
Notes regarding funds: This tournament has a great impact on the community and helps establish
Waterloo as a great basketball tournament town, a market we, along with CVSC, are looking to
grow. Supporting tournaments like this only help solidify Waterloo as a great tournament town.
Use of funds: Funds will be used for
- facility rental (fundable)
- marketing (fundable)
referee expenses (fundable)
Application quality (was it clear, complete, well thought-out): This years' application was easy to
follow.
Page 86 of 162
EXPERIENCE
waterloo
ORGANIZATION INFORMATION
Organization FEIN
83-0715963
FY2020 Event Grant Application
Empowering Men Youth and Adult Basketball Tournament
Anthony Thomas -I Believe Leadership & Sports Academy
East High School & Carver Intermediate
Starting: 4/3/2020 Ending: 4/5/2020
Total Amount Requested: $2,800
Contact person
319-961-6314
Organization address Contact person's email address
1910 City View
Organization web address
MAYB.com
athomasbasketball@yahoo.com
Contact person's phone number
319-961-6314
Is a member of Waterloo City Council or Experience Waterloo on your Board of Directors or an employee/volunteer of
your organization?
No
EVENT INFORMATION
Event name
Empowering Men Youth and Adult Basketball Tournament
Event location
East High School & Carver Intermediate
Event start & end date
4/3/2020 through 4/5/2020
Amount requested
$2800
Please specify how grant funds will be used
Gym Rental $1000 Referee $1000 Security $ 800
Please describe the event
This will be a collaboration between I Believe Leadership and Sports Academy and Amani Organization. The organization will host a
youth and adult basketball tournament. Competition will come from other states and surrounding cities within Iowa.
The basketball tournament will be used as a fund raiser to support adult and youth year around activities and workshops. Workshops
will focus on enhancing knowledge in the areas of financial literacy, domestic violence, character building and positive choice making.
EVENT GOALS & EXPECTATIONS
Please specify the goals/expectations of the event.
Our goals for running this spring basketball event would consist of. Boys and girls youth and adult teams will participate. The event
will promote and expose the athletes to an organized and competitive basketball tournament, while engaging participates and
specters, in positive activities which will development self-esteem, team work, cultural diversity and sportsmanship. We would like to
Page 87 of 162
create an atmosphere that promotes the Cedar Valley at large as a great community to be a part of.
Please describe the mechanism for measuring to see if goals/expectations are met.
Registration will be done by teams on line. Based on our summer basketball tournament a larger number of teams come from
outside the area to compete. This helps the Cedar Valley business and hotels when this occurs.
This event will help fund raising efforts in continuing to provide year around programming for the community at large.
Staff and volunteers will use wrist bands and surveys to measure attendance at event and hotel usage in the area.
How does the event bring people to Waterloo from outside of Black Hawk County?
My collaboration with Mid American Youth Basketball going on 10 years has been a successful. With their data base of over 20,000
teams this helps attracted youth teams, my association with outside adult basketball agencies will generate enough interest in
forming our adult tournament.
VISITOR GOALS & INFORMATION
How many people do you expect to attend?
With teams and specters we will expect 3000 people to attend event
Please describe the mechanism for tracking/measuring attendance.
Volunteers will use wrist bands and surveys to track and measure attendance.
How many out -of -county visitors (who are staying in a What are your expectations for total hotel room nights
hotel) do you expect? used in Waterloo?
2000 380
What percentage of overnight attendees are arriving by How many visitors do you anticipate staying in each
air? hotel room?
1 3
EVENT HISTORY
Is this event new?
No (event has been held within the past five years)
Please explain, in detail, how this event explores a new idea, new direction, is innovative or a new event.
Are there significant changes to the event/application from previous years?
No
If yes, please describe in detail those changes.
NA
Where has the event most recently taken place?
Waterloo
When was the event last held?
7/19/2019
How many total attendees participated?
4000
How did you track attendee information for previously held events?
Staff and volunteers used wrist bands and surveys were taken at door
Does this event employ any significant new ideas, new directions, innovations or new projects?
No
Page 88 of 162
MEASURING SUCCESS
Please describe the mechanism for tracking/measuring success of your event.
Staff and volunteers ask teams and specters question to gain knowledge of what they like about event and things they would like to
see or what they did not like about event.
Please describe the mechanism for verifying hotel room use and how the hotel room use will be tracked/measured.
We ask teams and specters where they are staying during the weekend event. This method has worked very well in the
past to gain a accurate count of where individuals are staying throughout Cedar Valley.
BUDGET
Will you be answering budget questions in this document or emailing them to Tavis Hall, Executive Director of
Experience Waterloo?
See attachment
STRENGTHENING WATERLOO
What specific marketing will you be doing outside of Black Hawk County for this event?
We use Mid American Youth Basketball data base, Facebook, calling other organization to make them a where of event and calling.
How does your organization collaborate with others in the community throughout the year?
We have successfully collaborated various organization within the Cedar Valley to organize events and utilize their facilities when
needed.
ACKNOWLEDGEMENT
I have completed this to the best of my knowledge and certify that the information is accurate and complete. I
acknowledge that the Hotel -Motel Tax dollars are reimbursement and payable upon completion of the project(s)
outlined on this form.
Page 89 of 162
Event Impact Summary
Destination: Waterloo Convention & Visitors Bureau
Event Parameters Key Results
Event Name: Empowering Men Youth and Adult Business Sales (Direct): $159,872
Basketball Tournament
Organization: I Believe Sports Academy Business Sales (Total): $247,575
Event Type: Sports Tournament Jobs Supported (Direct): 93
Start Date: 4/3/2020 Jobs Supported (Total): 116
End Date: 4/5/2020 Local Taxes (Total): $3,363
Overnight Attendees: 380 Net Direct Tax ROI: $3,078
Day Attendees: 3000 Estimated Room Demand: 320
Direct Business Sales
$80.000 -
Sales by Source Sales by Sector
Trans.
Space Rental
$60.000
$40.000-
Retail
• Recreation
Lodging
$20.000 -
$0 ,
fitt=_-id�_a C.ganz=_• ExnoiDS 5v 52u...0,. 54u.v,.. 53u.v....
Industry
Attendees
Organizer
Exhibitor
Total
Lodging
Transportation
Food & Beverage
Retail
Recreation
Space Rental
Business Services
TOTAL
$31,705
$6,582
$16,620
$6,003
$3,105
$0
$0
$64,014
$4,209
$1,403
$27,800
$0
$0
$11,768
$27,848
$73,028
$0
$3,580
$7,530
$0
$0
$2,077
$9,643
$22,830
$35,914
$11,565
$51,950
$6,003
$3,105
$13,845
$37,490
$159,872
Page 90 of 162
CITY OF WATERLOO
Council Communication
Resolution approving Supplemental Agreement No. 3 to a Professional Services Agreement with Wayne
Claassen Engineering and Surveying, Inc., of Waterloo, Iowa, originally executed October 10, 2016, in an
amount not to exceed $49,550, in conjunction with the FY 2017 Hammond Avenue Bridge Replacement Over
Sink Creek, Contract No. 922, and authorizing the Mayor and City Clerk to execute said documents, and
rescinding Resolution No. 2019-804.
City Council Meeting: 2/17/2020
Prepared: 2/11/2020
REVIEWERS:
Department Reviewer Action Date
Engineering Knutson, Jamie Approved 2/12/2020 - 10:45 AM
Clerk Office Even, LeAnn Approved 2/12/2020 - 2:24 PM
SUBJECT:
Resolution approving Supplemental Agreement No. 3 to a Professional
Services Agreement with Wayne Claassen Engineering and Surveying, Inc.,
of Waterloo, Iowa, originally executed October 10, 2016, in an amount not
to exceed $49,550, in conjunction with the FY 2017 Hammond Avenue
Bridge Replacement Over Sink Creek, Contract No. 922, and authorizing
the Mayor and City Clerk to execute said documents, and rescinding
Resolution No. 2019-804.
Submitted by: Submitted By: Wayne Castle, PLS, PE, Associate Engineer
Source of Funds: IDOT SWAP Funding and Storm Water Fees
Background Information:
HRG has completed the hydraulic analysis and it is believed that a 3 sided
culvert is the best option. Terracon's proposal was for only one boring and
HRG has requested additional geotechnical for this structure.
Page 91 of 162
CITY OF WATERLOO
Council Communication
Resolution approving a Professional Services Agreement with AECOM Technical Services, Inc., of Waterloo,
Iowa, in an amount not to exceed $65,500, in conjunction with the FY 2021 E. Shaulis Road Trail Extension,
Phase II, Contract No. 1012, and authorizing the Mayor to execute said document.
City Council Meeting: 2/17/2020
Prepared: 2/12/2020
REVIEWERS:
Department
Engineering
Clerk Office
Reviewer
Knutson, Jamie
Even, LeAnn
ATTACHMENTS:
Description
❑ Cont 1012_PSA_AECOM
SUBJECT:
Submitted by:
Recommended Action:
Expenditure Required:
Source of Funds:
Action
Approved
Approved
Type
Cover Memo
Date
2/12/2020 - 10:21 AM
2/12/2020 - 12:40 PM
Resolution approving a Professional Services Agreement with AECOM
Technical Services, Inc., of Waterloo, Iowa, in an amount not to exceed
$65,500, in conjunction with the FY 2021 E. Shaulis Road Trail Extension,
Phase II, Contract No. 1012, and authorizing the Mayor to execute said
document.
Submitted By: Jamie Knutson, PE, City Engineer
Page 92 of 162
AECOM
AECOM 319-232-6531 tel
501 Sycamore Street 319-232-0271 fax
Suite 222
Waterloo, Iowa 50703
www.aecom.com
CITY OF WATERLOO, IOWA
E. SHAULIS ROAD TRAIL EXTENSION, PHASE II
TAP-U-8155(766)--8I-07
PROFESSIONAL SERVICE AGREEMENT
This Agreement is made and entered by and between AECOM Technical Services, Inc., 501
Sycamore Street, Suite 222, Waterloo, Iowa, hereinafter referred to as "ATS" and City of Waterloo, 715
Mulberry Street, Waterloo, Iowa, hereinafter referred to as "CLIENT."
IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto mutually agree as
follows:
I. SCOPE OF SERVICES
ATS shall perform professional Services (the "Services") in connection with CLIENT's facilities
in accordance with the Scope of Services set forth in Exhibit A attached hereto.
II. ATS'S RESPONSIBILITIES
ATS shall, subject to the terms and provisions of this Agreement:
(a) Appoint one or more individuals who shall be authorized to act on behalf of ATS and
with whom CLIENT may consult at all reasonable times, and whose instructions,
requests, and decisions will be binding upon ATS as to all matters pertaining to this
Agreement and the performance of the parties hereunder.
(b) Use all reasonable efforts to complete the Services within the time period mutually
agreed upon, except for reasons beyond its control.
(c) Perform the Services in accordance with generally accepted professional engineering
standards in existence at the time of performance of the Services. If during the two
year period following the completion of Services, it is shown that there is an error in
the Services solely as a result of ATS's failure to meet these standards, ATS shall re -
perform such substandard Services as may be necessary to remedy such error at no
cost to CLIENT. Since ATS has no control over local conditions, the cost of labor and
materials, or over competitive bidding and market conditions, ATS does not guarantee
the accuracy of any construction cost estimates as compared to contractor's bids or
the actual cost to the CLIENT. ATS makes no other warranties either express or
implied and the parties' rights, liabilities, responsibilities and remedies with respect to
the quality of Services, including claims alleging negligence, breach of warranty and
breach of contract, shall be exclusively those set forth herein.
(d) ATS shall, if requested in writing by CLIENT, for the protection of CLIENT, require
from all vendors and subcontractors from which ATS procures equipment, materials
or services for the project, guarantees with respect to such equipment, materials and
services. All such guarantees shall be made available to CLIENT to the full extent of
the terms thereof. ATS's liability with respect to such equipment, and materials
obtained from vendors or services from subcontractors, shall be limited to procuring
guarantees from such vendors or subcontractors and rendering all reasonable
assistance to CLIENT for the purpose of enforcing the same.
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(e) ATS will be providing estimates of costs to the CLIENT covering an extended period
of time. ATS does not have control over any such costs, including, but not limited to,
costs of labor, material, equipment or services furnished by others or over competitive
bidding, marketing or negotiating conditions, or construction contractors' methods of
determining their prices. Accordingly, it is acknowledged and understood that any
estimates, projections or opinions of probable project costs provided herein by ATS
are estimates only, made on the basis of ATS's experience and represent ATS's
reasonable judgment as a qualified professional. ATS does not guaranty that
proposals, bids or actual project costs will not vary from the opinions of probable costs
prepared by ATS, and the CLIENT waives any and all claims that it may have against
ATS as a result of any such variance.
III. CLIENT'S RESPONSIBILITIES
CLIENT shall at such times as may be required for the successful and expeditious completion
of the Services;
(a) Provide all criteria and information as to CLIENT's requirements; obtain all necessary
approvals and permits required from all governmental authorities having jurisdiction
over the project; and designate a person with authority to act on CLIENT's behalf on
all matters concerning the Services.
(b) Furnish to ATS all existing studies, reports and other available data pertinent to the
Services, and obtain additional reports, data and services as may be required for the
project. ATS shall be entitled to rely upon all such information, data and the results of
such other services in performing its Services hereunder.
IV. INDEMNIFICATION
ATS agrees to indemnify and hold harmless CLIENT from and against any and all suits,
actions, damages, loss, liability or costs (including, without limitation, reasonable attorneys'
fees directly related thereto) for bodily injury or death of any person or damage to third party
property if and to the extent arising from the negligent errors or omissions or willful misconduct
of ATS during the performance of the Services hereunder.
V. INSURANCE
Commencing with the performance of the Services, and continuing until the earlier of
acceptance of the Services or termination of this Agreement, ATS shall maintain standard
insurance policies as follows:
(a) Workers' Compensation and/or all other Social Insurance in accordance with the
statutory requirements of the state having jurisdiction over ATS's employees who are
engaged in the Services, with Employer's Liability not less than One Hundred
Thousand Dollars ($100,000) each accident;
(b) Commercial General Bodily Injury and Property Damage Liability and Automobile
liability insurance including (owned, non -owned, or hired), each in a combined single
limit of One Million Dollars ($1,000,000) each occurrence for bodily injury and property
damage liability. This policy includes Contractual Liability coverage. ATS agrees to
name CLIENT as Additional Insured on this policy, but only to the extent of ATS's
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negligence under this Agreement and only to the extent of the insurance limits
specified herein.
(c) Professional Liability Insurance with limits of $1,000,000 per claim and in the
aggregate covering ATS against all sums which ATS may become legally obligated to
pay on account of any professional liability arising out of the performance of this
Agreement.
ATS agrees to provide CLIENT with certificates of insurance evidencing the above described
coverage prior to the start of Services hereunder and annually thereafter if required. ATS shall
provide prompt notice to the CLIENT in the event of cancellation, material change, or non -
renewal per standard ISO Acord Form wording and the policy provisions.
VI. COMPENSATION AND TERMS OF PAYMENT
Compensation for the services shall be on an hourly basis in accordance with the hourly
fees and other direct expenses in effect at the time the services are performed. Total
compensation is a not -to -exceed fee of Sixty -Five Thousand Five Hundred Dollars
($65,500.00).
ATS may bill the Client monthly for services completed at the time of billing. CLIENT agrees
to pay ATS the full amount of such invoice within thirty (30) days after receipt thereof. In the
event CLIENT disputes any invoice item, CLIENT shall give ATS written notice of such
disputed item within ten (10) days after receipt of invoice and shall pay to ATS the undisputed
portion of the invoice according to the provisions hereof. CLIENT agrees to abide by any
applicable statutory prompt pay provisions currently in effect.
VII. TERMINATION
CLIENT may, with or without cause, terminate the Services at any time upon fourteen (14)
days written notice to ATS. The obligation to provide further Services under this Agreement
may be terminated by either party upon fourteen (14) days' written notice in the event of
substantial failure by the other party to perform in accordance with the terms hereof through no
fault of the terminating party, providing such defaulting party has not cured such failure, or, in
the event of a non -monetary default, commenced reasonable actions to cure such failure. In
either case, ATS will be paid for all expenses incurred and Services rendered to the date of the
termination in accordance with compensation terms of Article VI.
VIII. OWNERSHIP OF DOCUMENTS
(a) Sealed original drawings, specifications, final project specific calculations and other
instruments of service which ATS prepares and delivers to CLIENT pursuant to this
Agreement shall become the property of CLIENT when ATS has been compensated
for Services rendered. CLIENT shall have the right to use such instruments of service
solely for the purpose of the construction, operation and maintenance of the Facilities.
Any other use or reuse of original or altered files shall be at CLIENT's sole risk
without liability or legal exposure to ATS and CLIENT agrees to release, defend and
hold ATS harmless from and against all claims or suits asserted against ATS in the
event such documents are used for a purpose different than originally prepared even
though such claims or suits may be based on allegations of negligence by ATS.
Nothing contained in this paragraph shall be construed as limiting or depriving ATS of
its rights to use its basic knowledge and skills to design or carry out other projects or
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work for itself or others, whether or not such other projects or work are similar to the
work to be performed pursuant to this Agreement.
(b) Any files delivered in electronic medium may not work on systems and software
different than those with which they were originally produced and ATS makes no
warranty as to the compatibility of these files with any other system or software.
Because of the potential degradation of electronic medium over time, in the event of a
conflict between the sealed original drawings and the electronic files, the sealed
drawings will govern.
IX. MEANS AND METHODS
(a) ATS shall not have control or charge of and shall not be responsible for construction
means, methods, techniques, sequences or procedures, or for safety measures and
programs including enforcement of Federal and State safety requirements, in
connection with construction work performed by CLIENT's construction contractors.
Nor shall ATS be responsible for the supervision of CLIENT's construction
contractors, subcontractors or of any of their employees, agents and representatives
of such contractors; or for inspecting machinery, construction equipment and tools
used and employed by contractors and subcontractors on CLIENT's construction
projects and shall not have the right to stop or reject work without the thorough
evaluation and approval of the CLIENT. In no event shall ATS be liable for the acts or
omissions of CLIENT's construction contractors, subcontractors or any persons or
entities performing any of the construction work, or for the failure of any of them to
carry out construction work under contracts with CLIENT.
(b) In order that ATS may be fully protected against such third party claims, CLIENT
agrees to obtain and maintain for the benefit of ATS the same indemnities and
insurance benefits obtained for the protection of the CLIENT from any contractor or
subcontractor working on the project and shall obtain from that
contractor/subcontractor insurance certificates evidencing ATS as an additional
named insured.
X. INDEPENDENT CONTRACTOR
ATS shall be an independent contractor with respect to the Services to be performed
hereunder. Neither ATS nor its subcontractors, nor the employees of either, shall be deemed
to be the servants, employees, or agents of CLIENT.
XI. PRE-EXISTING CONDITIONS
Anything herein to the contrary notwithstanding, title to, ownership of, legal responsibility and
liability for any and all pre-existing contamination shall at all times remain with CLIENT. "Pre-
existing contamination" is any hazardous or toxic substance present at the site or sites
concerned which was not brought onto such site or sites by ATS. CLIENT agrees to release,
defend, indemnify and hold ATS harmless from and against any and all liability which may in
any manner arise in any way directly or indirectly caused by such pre-existing contamination
except if such liability arises from ATS's sole negligence or willful misconduct.
CLIENT shall, at CLIENT's sole expense and risk, arrange for handling, storage,
transportation, treatment and delivery for disposal of pre-existing contamination. CLIENT shall
be solely responsible for obtaining a disposal site for such material. CLIENT shall look to the
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disposal facility and/or transporter for any responsibility or liability arising from improper
disposal or transportation of such waste. ATS shall not have or exert any control over CLIENT
in CLIENT's obligations or responsibilities as a generator in the storage, transportation,
treatment or disposal of any pre-existing contamination. CLIENT shall complete and execute
any governmentally required forms relating to regulated activities including, but not limited to
generation, storage, handling, treatment, transportation, or disposal of pre-existing
contamination. In the event that ATS executes or completes any governmentally required
forms relating to regulated activities including but not limited to storage, generation, treatment,
transportation, handling or disposal of hazardous or toxic materials, ATS shall be and be
deemed to have acted as CLIENT's agent.
For ATS's Services requiring drilling, boring, excavation or soils sampling, CLIENT shall
approve selection of the contractors to perform such services, all site locations, and provide
ATS with all necessary information regarding the presence of underground hazards, utilities,
structures and conditions at the site.
XII. LIMITATION OF LIABILITY
CLIENT agrees that ATS's liability for the act, error or omission in its performance of services
under this Agreement shall in no event exceed the amount of the total compensation received
by ATS. It is intended by the parties to this Agreement that ATS's services in connection with
the project anticipated herein shall not subject ATS's individual employees, officers, or
directors to any personal legal exposure for the risks associated with this project.
XIII. DISPUTE RESOLUTION
If a dispute arises out of, or relates to, the breach of this Agreement and if the dispute cannot
be settled through negotiation, then ATS and the CLIENT agree to submit the dispute to
mediation. In the event ATS or the CLIENT desires to mediate any dispute, that party shall
notify the other party in writing of the dispute desired to be mediated. If the parties are unable
to resolve their differences within 10 days of the receipt of such notice, such dispute shall be
submitted for mediation in accordance with the procedures and rules of the American
Arbitration Association (or any successor organization) then in effect. The deadline for
submitting the dispute to mediation can be changed if the parties mutually agree in writing to
extend the time between receipt of notice and submission to mediation. The expenses of the
mediator shall be shared 50 percent by ATS and 50 percent by the CLIENT. This requirement
to seek mediation shall be a condition required before filing an action at law or in equity.
However, prior to or during the negotiations or the mediation either party may initiate litigation
that would otherwise be barred by a statute of limitations, and ATS may pursue any property
liens or other rights it may have to obtain security for the payment of its invoices.
XIV. MISCELLANEOUS
(a) This Agreement constitutes the entire agreement between the parties hereto and
supersedes any oral or written representations, understandings, proposals, or
communications heretofore entered into by or on account of the parties and may not
be changed, modified, or amended except in writing signed by the parties hereto. In
the event of any conflict between this contract document and any of the exhibits
hereto, the terms and provisions of this contract document shall control. In the event
of any conflict among the exhibits, the exhibit of the latest date shall control.
(b) This Agreement shall be governed by the laws of the State of Iowa.
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(c) ATS may subcontract any portion of the Services to a subcontractor approved by
CLIENT. In no case shall CLIENT's approval of any subcontract relieve ATS of any of
its obligations under this Agreement.
(d) In no event shall either party be liable to the other for indirect or consequential
damages, including, but not limited to, loss of use, loss of profit or interruption of
business, whether arising in contract, tort (including negligence), statute, or strict
liability.
(e) In the event CLIENT uses a purchase order form to administer this Agreement, the
use of such form shall be for convenience purposes only, and any typed provision in
conflict with the terms of this Agreement and all preprinted terms and conditions
contained in or on such forms shall be deemed stricken and null and void.
(f)
This Agreement gives no rights or benefits to anyone other than CLIENT and ATS and
does not create any third party beneficiaries to the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year written
below.
APPROVED FOR CITY OF WATERLOO APPROVED FOR AECOM
By: By:
Printed Name: Quentin Hart Printed Name: Douglas W. Schindel, P.E
Title: Mayor Title: Associate Vice President
Date: Date: February 10, 2020
Page 98 of 162
CITY OF WATERLOO, IOWA
E. SHAULIS ROAD TRAIL EXTENSION, PHASE II
TAP-U-8155(766)--8I-07
EXHIBIT A
A. Project Description
This project includes the construction of a 0.7 mile shared -use path along either side of
Shaulis Road from Cedar Terrace Drive to the Cedar Valley Nature Trail. This 10' wide
PCC shared -use path will include a crossing of Foulk Road, culvert extensions, driveway
modifications and erosion control. The project is anticipated to be constructed in the 2021
construction season.
B. Scope of Services
The Scope of Services for the first phase of the project will include the topographic survey,
environmental review, preparation of easements, preliminary and final design. The location
of the shared -use path will be as shown in the Concept Statement submitted by the City.
The project will be designed assuming an Iowa DOT letting using Iowa DOT standards and
specifications. The scheduled letting date for the project is October 20, 2020. The Scope of
Phase I Design Services is further described by the following tasks:
Phase I - Design Services
Survey and Preliminary Design
Tasks 1 - 7. These tasks include the preparation of the preliminary construction plans for
0.7 mile of shared -use path that shows the proposed construction limits that identify
possible right-of-way impacts. The preliminary plans will include the alignment and location
of the shared -use path, the proposed profile, culvert extensions, driveway modifications and
ADA ramp layouts.
Task 1 — Design Survey and Base Mapping. This task includes the topographic survey of
the proposed location of the shared -use path based on the location shown in the Concept
Statement. Utilities will be identified, and a joint meeting will be scheduled with the possible
utilities within the corridor. Property pins will be located as well in the appropriate locations.
Task 2 — Environmental Review. If needed, Stantec Consulting Services, Inc., will provide a
review of the corridor for possible wetlands and if present, determine boundaries and
provide locations to AECOM for determination of impact.
Task 3 — Title and Legend Sheets (A -Series Sheets)
Task 4 — Typical Cross Sections (B-Series Sheets). This task includes developing typical
cross sections throughout the corridor.
Task 5 — Plan and Profile Sheets (D-Series Sheets). These sheets will include an alignment
showing the location of the shared -use path relative to Shaulis Road, profile of the path,
existing right-of-way information, identification of property ownership and proposed
temporary easements.
Page 99 of 162
Task 6 — ADA Ramp Detail Sheets (S-Series Sheets). This task will include the preparation
of details of four pedestrian ramps. This will include determining spot elevations and filling
out Tabulation 113-10 Sidewalk Compliance Tabulation.
Task 7 — Cross Section Sheets (W-Series Sheets). This task includes developing cross
sections at 25-foot intervals which show the existing ground, along with the proposed
design. The existing right-of-way will be identified within the cross sections.
Final Design
Tasks 8 - 20. These tasks include the preparation of the final construction plans meeting
Iowa DOT standards and specifications.
Task 8 — Drainage Design. This task includes the design of the culvert extensions and
review of the impact to drainage by possibly filling in the ditch on either side of Shaulis
Road.
Task 9 — Erosion Control Design. This task includes the development of 40-scale plan
views of the project corridor showing the erosion control features such as seeding, matting,
wattles, revetment / erosion stone, silt fence and other erosion control features. Included in
this task is the completion of the tabulations and quantities for erosion control and the
completion of the pollution prevention plan.
Task 10 - Title and Legend Sheets (A -Series Sheets)
Task 11 - Typical Sections and Details (B-Series Sheets)
Task 12 - Quantities, Estimate Reference Notes and Tabulations (C-Series Sheets).
Necessary tabulations will be developed such as Shared -Use Path quantities, Driveway
Tabulation, Signing Tabulation, Removal Tabulations, Pavement Markings, Curbs, Safety
Closures, Clearing and Grubbing, and other tabulations.
Task 13 - Plan and Profile Sheets (D-Series Sheets). It is estimated that there will be 12
sheets at 40-scale. Design details, removals, signing, drainage, profiles, ditch grades and
other design features will be displayed on the D-Series Sheets.
Task 14 - Geometric Data Sheets (G-Series Sheets). The geometric sheets will include
reference ties, benchmark information and alignment data for the proposed shared -use
path.
Task 15 - Traffic Control Notes (J-Series Sheet). This sheet will show notes on traffic
control that will be required during construction. It is anticipated that Shaulis Road will
remain open and that short duration lane closures may be necessary during construction.
Task 16 - Sidewalk Details (S-Series Sheets). This task will include the preparation of
sidewalk details at each quadrant of each intersection. The task will include determining
spot elevations and filling out Tabulation 113-10 Sidewalk Compliance.
Task 17 — Cross -Section Sheets (W-Series Sheets)
Task 18 — Construction Cost Opinion. This task includes the preparation of an estimated
opinion of construction cost.
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Task 19 — Final Revisions. This task includes final revisions of the check plans and final
plans based on comments received from the Iowa DOT.
Task 20 — On -Line Bid Item Entry. This task includes the entry of bid items into the Iowa
DOT on-line system.
Project Administration
Tasks 21 - 26. These tasks include the project administration tasks such as internal
meetings, client review meeting, a public informational meeting, individual property owner
meetings, utility coordination, Iowa DOT coordination, NPDES permit application and other
administration items which are further described in this section.
Task 21 — Quality Control Review. This task includes internal independent project reviews
of project documents prior to release of documents.
Task 22 — Project Meetings. This task includes internal communications and meetings with
staff. Included in this task are two review meetings with City design staff to go over details
of the design and schedule of the project. All external meetings will include the preparation
and distribution of meeting minutes.
Task 23 — NPDES Permit Application. This task includes preparing and submitting public
notices and NPDES General Permit No. 2 to the Iowa DNR.
Task 24 — Public Informational Meeting. This task includes the preparation and attendance
at a public informational meeting.
Task 25 — Pre -Letting Activities. This task includes the answering of questions from
contractors and the Office of Contracts.
Task 26 — Post -Letting Activities. This task includes answering questions after the letting
prior to the preconstruction conference.
Phase 11- Construction -Related Services
The scope of construction -related services will be determined at the time the services are
needed and defined under a future amendment. Construction -related services include
construction staking, on -site field review, materials testing and contract administration
during construction.
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Page 101 of 162
CITY OF WATERLOO
Council Communication
Resolution approving Professional Services Supplemental Agreement No. 1 to the CRS Agreement, originally
executed April 2, 2018, with Ament Design of Cedar Rapids, Iowa, in an amount not to exceed $2,033.80, in
conjunction with the FY 2018 Ansborough Avenue Improvements, Contract No. 942, and authorizing the
Mayor to execute said document.
City Council Meeting: 2/17/2020
Prepared: 2/12/2020
REVIEWERS:
Department Reviewer Action Date
Engineering Knutson, Jamie Rejected 2/12/2020 - 10:46 AM
Engineering Ross, Tracia Approved 2/12/2020 - 10:54 AM
Engineering Knutson, Jamie Approved 2/12/2020 - 10:55 AM
Clerk Office Even, LeAnn Approved 2/12/2020 - 12:47 PM
ATTACHMENTS:
Description Type
❑ Cont 942_Supp Agreement No 1 to CRS Agreement Cover Memo
SUBJECT:
Resolution approving Professional Services Supplemental Agreement No. 1
to the CRS Agreement, originally executed April 2, 2018, with Ament
Design of Cedar Rapids, Iowa, in an amount not to exceed $2,033.80, in
conjunction with the FY 2018 Ansborough Avenue Improvements, Contract
No. 942, and authorizing the Mayor to execute said document.
Submitted by: Submitted By: Jamie Knutson, PE, City Engineer
Expenditure Required: not to exceed $2,033.80
Source of Funds: TIF Funding
Background Information: additional design services
Page 102 of 162
Owner Project No. 942
Professional Services Agreement
for
ANSBOROUGH AVENUE FROM U.S. 20 TO SAN MARNAN DRIVE IMPROVEMENTS
CONSTRUCTION PHASE
Supplemental Agreement No. 1
This is an AGREEMENT, made as of the eleventh (11th) day of February in the year 2020;
by and BETWEEN the City of Waterloo, Iowa, identified as the Owner;
City of Waterloo, Iowa
City Hall
715 Mulberry Street
Waterloo, IA 50703
and the Consultant ;
Ament Design
625 32nd Avenue SW
Cedar Rapids, IA 52404
for the following Project:
The parties hereto entered into an agreement dated the second (2nd) day of April, 2018 for construction phase
services for the Ansborough Avenue from U.S. 20 to San Marnan Drive Improvements in the City of Waterloo.
The Owner desires to employ the Consultant to provide additional work in connection with the construction of the
improvements. The Consultant is willing to perform the construction -related services in accordance with the
terms hereinafter provided and warrants that it is in compliance with Iowa statutes relating to the licensure of
professional engineers.
ARTICLE 1 INITIAL INFORMATION
This Agreement is based on the following information and assumptions.
1.1 Project Parameters
The objective or use is:
Provide additional construction phase services related to close-out of the construction contract.
1.2 Financial Parameters
1.2.1 The financial parameters are;
Amount of the Owner's budget for the Consultant's compensation is:
An additional amount of $2,033.80 with total compensation of Ninety-three thousand fifty-three
dollars and 80/100 cents ($93,053.80)
1.3 Time Parameters
1.3.1 Date to Proceed: Consultant is to begin work under this Agreement upon receipt of a written
notice to proceed from the Owner.
1.3.2 This Agreement Amendment does not alter the schedule presented in the original Contract
Agreement.
ARTICLE 2 SCOPE OF SERVICES AND OTHER SPECIAL TERMS AND CONDITIONS
2.1 Enumeration of Parts of the Agreement.
2.1.1 The work to be performed by the Consultant under this Agreement shall encompass and include
all detail work, services, materials, equipment and supplies necessary to prepare and deliver the
scope of services provided in Attachments A.
Page 1 of 4 Page 103 of 162
ARTICLE 3 FORM OF COMPENSATION
3.1 Method of Reimbursement
3.1.1 For the Consultant's services as described under Article 2, compensation shall be as defined in
Attachment C.
ARTICLE 4 TERMS AND CONDITIONS
4.1 Extension of Time
4.1.1 The time for completion of each phase of this Agreement shall not be extended because of any
delay attributed to the Consultant, but may be extended by the Contract Administrator in the
event of a delay attributed to the Owner or the Contract Administrator, or because of
unavoidable delays caused by an act of God, war, government actions, or similar causes beyond
the reasonable control of the Consultant.
4.2 Consultant's Endorsement on Plans
4.2.1 The Consultant shall endorse the completed computations prepared under this Agreement, and
shall affix thereto the seal of a licensed professional engineer or architect, licensed to practice in
the State of Iowa, in accordance with the current Code of Iowa.
4.3 Severability
If any section, provision or part of this Agreement shall be adjudged invalid or unconstitutional, such
adjudication shall not affect the validity of the Agreement as a whole or any section, provision, or part
thereof not adjudged invalid or unconstitutional.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their proper officials
thereunto duly authorized as of the dates below indicated.
Ament Design
Michael G. Dryden, PE
Secretary/Treasurer
City of Waterloo, Iowa
Printed Name:
Title:
Date: , 2017
Date: , 2017
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Page 2 of 4 Page 104 of 162
ATTACHMENT A
Scope of Services
Sc pe of Services
The scope of services to be performed by the ENGINEER shall be completed in accordance with generally
accepted standards of practice and shall include the services and supplies to perform tasks listed below.
I. Additional Construction Phase Services
Construction Phase Services — Due to weather delays Project completion was delayed requiring the
expenditure of additional funds for construction phase services for construction observation, construction
surveys and administration of the construction contract.
II. Deliverables
A. ENGINEER Deliverables
1. No changes to original agreement
III. Owner's Responsibilities
MATERIAL AND INFORMATION TO BE PROVIDED BY THE OWNER:
The OWNER shall provide the following material and information related to the project:
A. Nothing noted
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ATTACHMENT C (referenced from 3.1)
Fees and Payments - Cost Plus Fixed Fee
3.1.1 FEES AND PAYMENTS
3.1.1.1 Fees. For full and complete compensation for all work, materials, and services furnished under
the terms of this Agreement Amendment, the Consultant shall be paid an additional fee as
outlined below.
Original Fee
Amendment No. 1
Maximum Amount Payable
$ 91,020.00
$ 2,033.80
$ 93,053.80
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Page 4 of 4 Page 106 of 162
CITY OF WATERLOO
Council Communication
Resolution approving award of bid to Parking -Inc., of Des Moines, Iowa, in the amount of $186,145, in
conjunction with the Waterloo Parking Access and Revenue Control System project, and authorizing the
Mayor to execute said documents.
City Council Meeting: 2/17/2020
Prepared: 2/12/2020
REVIEWERS:
Department Reviewer Action Date
Building Department Higby, Nancy Rejected 2/12/2020 - 11:56 AM
Building Department Shepard, Cynthia Approved 2/12/2020 - 12:14 PM
Building Department Higby, Nancy Approved 2/12/2020 - 12:51 PM
Clerk Office Higby, Nancy Approved 2/12/2020 - 12:51 PM
ATTACHMENTS:
Description Type
❑ Parking -Inc Cover Memo
SUBJECT:
Submitted by:
Recommended Action:
Background Information:
Resolution approving award of bid to Parking -Inc., of Des Moines, Iowa, in
the amount of $186,145, in conjunction with the Waterloo Parking Access
and Revenue Control System project, and authorizing the Mayor to execute
said documents.
Submitted By: Noel Anderson, Community Planning and Development
Director
Approval
Awarding to Park -Inc. although not lowest bid due to them already being
suppliers and present at the Waterloo Airport.
Page 107 of 162
Prepared by:
Parking -Inc.
401 Grand Avenue
Des Moines, IA 50309
In Partnership with:
FISHER
[ADVANCED PARC SOLUTION]
Parking, Inc., in a joint partnership with Fisher Parking & Security, Inc, is
providing a proposal for an advanced barcode Parking Access & Revenue
Control system for the City of Waterloo, Iowa prepared for:
Greg Ahlheim
City of Waterloo
715 Mulberry St
Waterloo, IA 50703
PARKING SYSTEMS
Parking, Inc & FISHER are Members
of the PIARCSIG Technology Group PARCS I G
Page 108 of 162
Parking -Inc.
Proposal Number:
Proposal Date:
Project Name:
Page Number:
ADVANCED PARKING SYSTEM
City of Waterloo
180 West Sth Street
Waterloo, Iowa 50701
Re: Commercial Street and East Parking Ramp PARCS System Upgrade
Mr. Greg Ahlheim,
FP5
1/30/2020
Waterloo
2
Please find enclosed Parking Inc. comprehensive response for the supply and installation of a Parking Access and Revenue Control
System (PARCS) for the Clty of Waterloo. Parking Inc has carefully reviewed the RFP, performed a site visit and have a full
understanding of both the projects objectives and technical requirements.
Parking Inc has made the decision to bid Commercial Street Parking Ramp PARCS Upgrade. Our goal is to make the City of
Waterloo's project Parking Inc's premier location in Waterloo, Iowa, as it is our desire to be your PARCS Technology partner well
into the future. TIBA, our PARCS provider is in a growth mode position as other PARCS vendors struggle to complete multiple large
installations. This is proven by our strong client base that are very satisfied with our solutions.
As a PARCS provider and software developer with over thirty years of industry experience, TIBA with our certified local VAR Parking
Inc Is recommending a suite of products that will assist the City with its parking technology needs. We also believe we have a good
understanding of the challenges this project brings and offer the benefits below as part of our solution:
• Feature Rich Hardware Utilizing Barcode Technology
® SmartPark Cloud Facility Management Software
• Extensive Validation Solutions
TIBA combines industry leading hardware with our proprietary software and integrates each module into our SmartPark Cloud FMS
Central Management System. This solution provides our clients with an automated system and real-time information they need to
maximize efficiency and earnings potential. When desired, third party systems can easily be added, creating a customized solution
that fits your operational needs.
The TIBA solution provides operators with the real time control and data analytics reporting needed to maximize efficiency and
revenue potential. Partnering with Fisher Parking & Security, Inc. allows us to provide additional regional support and programming
services to achieve our primary objective of a better parking experience for your operators & users. Parking, Inc & FISHER have an
extensive list of satisfied clients ranging in size of single facility to multi -facility high -volume access and revenue controls. Listed in
our proposal is a short list of similar scope installations.
Parking Inc is proud of our outstanding record of delivering complete solutions and appreciate your consideration. We are excited
about this opportunity with the Clty and hope that we have opportunity to provide more Information In an interview.
We also invite the City's parking team to tour any of our refenced sites.
Cordially ,
Craig 8uscher
Manager, Parking Inc
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(j) Parking -Inc.
Proposal Number:
Proposal Date:
Project Name:
Page Number:
ADVANCED PARKING SYSTEM
Thank you for your consideration of technology
solutions provided by Fisher Parking & Security, inc.
Established in 1985 FISHER has been specializing in
parking access and revenue control system design,
consultation, installation and maintenance for 33+
years. Our seasoned staff of certified technicians
are fully trained in all aspects of access and revenue
control as well as the leading voice, data and video
solutions available today. We currently maintain
offices in the Kansas City, St. Louis & Omaha
metropolitan areas.
Parking Access & Revenue Control Solutions
X60 Flexibility: the TIBA PARC5 operates as a high-speed ticket
dispenser, advanced pre -pay device or as a TICKETLESS
transient entry device. Truly the most advanced solution In the
industry.
Integrated Intercoms/Cameras: using the latest in Hosted and
On -premises technologies your lane equipment is always in
help mode for your customers.
Real-time Alerts: your PARCS generates and sends alerts to an
computer or by email if a user programmed system alert is
generated.
Software Implementation
FPS
1/30/2020
Waterloo
3
Flexible Validation: included in every PARCS is the
exclusive TIBA SmartSticker validation platform.
High-speed Transactions: our PARCS are the fastest
in the land. Your credit card customers will have
rapid and accurate payment transactions.
Customer Support: Dedicated service email
dispatched company wide for the fastest local
response in the MidWest.
Professional Installation: Systems are installed by
our trained technicians and fully configured by our
own experienced technicians.
Customization: during configuration our software engineers
custom configure your system for maximum efficiency in your
facility.
Enterprise Level Scaling: Multiple facilities can be connected
to a single secure SQL database across LAN/WAN. Access can
be by client or thru web browser.
Hosted: your system will be Implemented on a subscription
bases and hosted in the amazon cloud. Take advantage of this
exciting feature to defer costs Into a maintenance plan and
stay up to datel
QIR
Security
Standards Council
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Proposal Number:
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Project Name:
Page Number:
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4
[Scope of Work]
ADVANCED PARKING SYSTEM
Scope
• Installation of five (5) X60 Entry Station
® Installation of two (2) X60 Exit Station
• Installation of two (2) X60 VPS Exit Station
• Installation of two (2) X60 SL Station
• Installation of eleven (11) High -Speed Barrier
• Installation of one (1) Site Controller
• Installation of one (1) TIBA FMS Subscription
• Installation of one (1) EMV Connect Subscription
+ Installation of three (3) Open/Full Sign
• Installation of one (1) Intercom Server
• Termination of System Required Cabling
+ System Configuration
• System Programming and Training
• Disposal and Environmental Impact Fees
• Estimated Shipping
• Sales tax
Exclusions
• Power Source
• Approved Credit Card Clearing House
• PCl/DSS Compliance Assessments
• High Speed Broadband w/ Static IP (public)
• Network Firewall
• Owner Network Programming
• Data Entry (excel import available)
• Custom Ticket Printing
• Hardware spec items not TIBA standard
• Software spec items not TIBA standard
• Video Recording and Storage Equipment
• On -Site System Servers
• On-line Parking Reservation Accounts
• Concrete Islands & Bollards
• Conduits & Pull Strings
• Fiber optic network & cable
• System Options
• MBE/WBE/Union Labor
• Applicable Permits
• Payment and/or Performance bonds
System options
FISF ER
a
TELECOM
ACCESS
NETWORK
X60 TECHNOLOGY
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Proposal Number: FP5
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Page Number:
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[Component Summary]
ADVANCED PARKING SYSTEM
Qty Description
Commercial Street Entry/Exit Plaza
3 MP60 Entry Station
1 SW60 Exit Station
1 VPS60 Exit Pay In Lane
1 VPS60 2 Note Dispenser
2 X60 Exit Ticket Swallowing Unit
2 EMV RDR [CICO] chip only
2 EMV Contactless Add -on
5 MP/SW VoIP + Video Intercom
5 MP/SW Prox RDR
2 LED, Open/Full
5 MD Barrier Gate w/ ARM
Access Control Entry/Exit Plaza
2 X60 SL Entry/Exit Station
2 5L Prox RDR
2 SL VoIP + Video Intercom
2 MO Barrier Gate w/ ARM
Qty Description
Local Back Office System
2 8 Port Gigabit Managed Switch
1 24 Port Rack Mount Managed Switch
1 Vol? Master Controller
East Garage
2 MP60 Entry Station
1 SW60 Exit Station
1 VPS60 Exit Pay In Lane
1 VPS60 2 Note Dispenser
2 X60 Exit Ticket Swallowing Unit
2 EMV RDR [CICO] chip only
2 EMV Contactless Add -on
5 MP/SW VoIP + Video Intercom
5 MP/SW Prox RDR
1 LED, Open/Full
4 MD Barrier Gate w/ ARM
Qty Description
Software Solutions
1 TIBA FMS Cloud Subscription
1 TIBA FMS Hotel Connect Subscription
1 TIBA FMS Pay by Phone
1 TIBA FMS Site Controller
1 Tib@PAY CCARD Subscription
1 Local Intercom Server
OPTIONAL ITEMS
1 Pay on Foot Station
Mlsc & Stock
1 TIBA Data Cable
1 Data Network Cable
12 MP/APS, Receipt Paper
1 UPS, Server
>\-/-4 T1BA PARCS
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Parking -Inc.
Proposal Number: FP5
Proposal Date: 1/30/2020
Project Name: Waterloo
Page Number: 6
[ Pricing Form]
ADVANCED PARKING SYSTEM
Solutions offered by TWA are not only on the cutting edge of parking technology but are priced to allow
parking asset owners to achieve the latest technology with a rapid return on investment. Parking, Inc. will supply
and install the above PARCS solution for:
Qty Description
Commercial PARCS Upfront Costs
TIBA Hardware System Total $ 151,403.00
TIBA System CCARD License $ 3,457.00
System Staging, Y2 Warranty, Testing, Training and Installation $ 24,520.00
Booth Removal $ 1,000.00
Commercial Subscription Fees (reoccurring quarterly)
TIBA FMS Cloud Subscription, Single Facility License, Quarterly $ 2,250.00
TIBA FMS EMV Payment Subscription, Quarterly $ 28S.00
PARC System Sub -Total $ 182,915.00
PARC System Delivery $ 3,230.00
Sales Tax (IA} EXEMPT $ 0.00
CITY OF WATERLOO TIBA PARC UPFRONT System Total $ 186,145.00
CTIBA
PARKING SYSTEMS
/ FLEXIBLE
CREDIBLE
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Proposal Number: FPS
Proposal Date: 1/30/2020
Project Name: Waterloo
Page Number: 7
[ Pricing Form]
ADVANCED PARKING SYSTEM
Solutions offered by TIBA are not only on the cutting edge of parking technology but are priced to allow
parking asset owners to achieve the latest technology with a rapid return on investment. Parking, Inc. will supply
and install the above PARCS solution for:
qty Description
East PARCS Upfront Costs
TIBA Hardware System Total $ 99,295.00
System Staging, Y2 Warranty, Testing, Training and installation $ 14,070.00
Electrical Infrastructure, Estimated $ 5,250.00
East Subscription Fees (reoccurring quarterly)
TIBA FMS Cloud Subscription, Add Facility License, Quarterly
$ 750.00
PARC System Sub -Total $ 119,365.00
PARC System Delivery $ 1,809.00
Sales Tax {IA) EXEMPT $ 0.00
CITY OF WATERLOO TIBA PARC UPFRONT System Total $ 121,174.00
FAST
FLEXIBLE
TIB/\ CREDIBLE
PARKING SYSTEMS
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Proposal Number: FPS,
Proposal Date: 1/30/2020
Project Name: Waterloo
Page Number: 8
[Investment Summary]
ADVANCED PARKING SYSTEM
System Options: All options are exclusive of applicable sales taxes, infrastructure and delivery charges
Qty Description
Option 1: TIBA POF Option
1) TIBA POF STATION, ea Location
ADD, POF Station
Option 2: Add, DV30 Validation Unit
1 ADD, DV30-SA Programmed
Price
$ 41,175.00
$ 1,700.00
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Proposal Number: FP5
Proposal Date: 1/30/2020
Project Name: Waterloo
Page Number: 9
[Warranty Options]
ADVANCED PARKING SYSTEM
Tib@WORKS WORKS WARRANTY OPTIONS:
Below is annual pricing for the BASE system proposed Tib@WORKS extended warranty program. This
warranty program enrollment period expires thirty (30) days after the warranty period begins. Note software
subscription & maintenance costs are mandatory and separate from the Tib@WORKS program costs. TIBA
FMS CLOUD pricing is based on a minimum 5 year subscription due quarterly.
>V< Tib a@WORKS.Jnclusive
YEAR TOTAL
ONE $ 0.00
TWO $ 0.00
THREE $ 8,508.00
FOUR $ 8,764.00
FIVE $ 9,026.00
^C TIBA
FMS
Quarter TOTAL
ONE $ 0.00
TWO $ 3,285.00
THREE $ 3,285.00
FOUR $ 3,285.00
FIVE+ $ 3,285.00
*includes LOCAL, on-slte service and preventative maintenance
CONTACTS:
Office Phone Email
PARKING, INC. 513.314.8400 SERVICE@PARKINGINC.COM
FISHER STL 314.449.8686 STLSALES@PARKING-SECURITY.COM
FISHER KC 816.630.2730 SALES@PARKING-SECURITY.COM
FISHER OMAHA 531.365.4069
Acceptance of Extended Warranty:
SIGNATURE
For service related items, please call either number listed above or email our service address. All requests
for service are immediately send to each company technician. For all other inquires please use one of the
sales emails or individual email addresses you are accustomed to using over the course of the project.
Please note that for fastest service results contact using the above methods and avoid contacting
technicians or personnel directly. Our service structure notifies all technicians to avoid issues not receiving
immediate attention.
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Proposal Number: FPS
Proposal Date: 1/30/2020
Project Name: Waterloo
Page Number: 10
[Company Information]
ADVANCED PARKING SYSTEM
Parking, Inc. was incorporated in 1959 to consolidate and expand the parking operation of Keck Motor
Service, first established in Des Moines in 1941. Parking, Inc. has served hundreds of owners, business firms,
hospitals, schools, and other institutions in establishing improved parking and access control systems in Iowa and
Nebraska. Parking, Inc. has been a leader in the parking industry in Iowa for the past 60 years. Focused on the
needs of our customers and providing quality customer service, we offer several parking services in downtown Des
Moines and offsite parking at The Des Moines International Airport. Parking Inc has a wide range of parking services,
including; PARCS installation and service, airport parking, daily parking, reserved parking, monthly parking, event
parking, sweeping, striping, snow removal. Also offered by our company is valet and parking management services
including a current inventory of 9,200 parking stalls. Included is management and operations of 16 separate card
access systems, multiple revenue tracking systems with service and maintenance of over 100 lanes of equipment.
We are the local partner for TIBA Parking in Iowa and based in Des Moines.
Company Name: Parking, Inc.
Company Overview: See above
Years in Business: 60; Parking, Inc was established in 1959
Years in Business w/ TIBA: 6; Parking, Inc began working with TIBA Parking in 2013
Employees: 70
Annual Sales: Excess of $3.8m
Key Accounts: The following is a short list of Parking, Inc. supported locations:
• EMC Insurance • Nationwide Insurance • Principal insurance
• Science Center of Iowa • City of Coralville • Waterloo Regional Airport
• Isle of Capri • City of Dubuque • Embassy Suites Omaha
• Eychanner Properties • Graham Properties • Hubbell Realty
Company Contact: Craig Buscher
Parking, Inc.
401 Grand Ave.
Des Moines, IA 50309
craig@parking-inc.com
515.314.8400
Key Personnel:
Company Overview:
William Keck, President
Todd Pugh, Vice President
Will Hays, Director of Operations
Please see above
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Proposal Number: FP5
Proposal Date: 1/30/2020
Project Name: Waterloo
Page Number: 11
[Company Information]
DVANCED PARKING SYSTEM
Parking, Inc. project team:
William Keck
President
Todd Pugh
Vice -President
Will Hayes
Operations Director
Craig Buscher
Manager
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Graduated from Cornell College in May 1960 with a BS degree.
Entered U.S. Navy in July 1960 and served three years active duty aboard
the USS Sumner County (LST 1148). Retired from US Navy Reserve in 1983
as a Commander.
Joined Parking, Inc., in December 1963 and was elected President in 1965.
In Sept of 2013 directed Parking, Inc. in partnershiop with TIBA as an
authorized VAR of their parking systems.
Served on the Board of the National Parking Association for ten years
Served on the Des Moines School Board from 1981-1987
Served as President of the Downtown Des Moines Kiwanis in 1990-1991
Graduated from Drake University 1987, with a BS degree in Education
24 years with Keck Parking. Started with Keck Parking in April 1995, as
Manager of Parking Lot Services
Promoted to Vice President in September 1997 and is currently responsible
for business development and contract relations
Prior work experience included: elernentary teacher with the Des Moines
Public School System, Assistant Camp Director at the Des Moines YMCA
Camp, Small Business Sales Rep ADT Security Services, Building Grounds
Director of The Riverfront YMCA.
Todd is an active member of the Des Moines Skywalk Board since 2008
Past Board Member of The Des Moines YMCA Y-Camp Boone Iowa
Graduated from Indian Hills Community College in May 2001 with an
Associate's in Criminal Justice
Employed with Keck Parking Since August 12, 2002 starting as Airport
Manager
Assistant Director of Operations September 2005
Promoted to Director of Operations September 2011
Oversees daily operations of the company to include the following: HR
functions, accounts receivable/accounts payable, payroll and finance.
Meets with clients to ensure policy adherence and to solicit feedback
regarding services provided and promised by Keck
Started working full-time for Keck Parking May 2008
Managed Nationwide Parking Ramp and Davis Brown Tower. Fiscal
responsibility demonstrated by consistently maintaining an operational
budget under threshold set. Reduced overhead service costs by providing
"in house" repair and maintenance on gate system, previously provided by
outside vendor
Installed new PARCS at Nationwide, Jet Parking and Science Center of Iowa
Developed comprehensive Maintenance Program for parking facilities on
Des Moines Nationwide campus
Manages the service and sales of Tiba equipment effective Fall of 2013.
Installations: City of Coralville at Iowa River Landing, Eychner Properties at
300 MLK, The Brandeis in Omaha, NE, The City of Dubuque at Iowa Ramp
and 5 Flags, Waterloo Regional Airport, Isle Capri Casino in Bettendorf, IA,
etc.
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Proposal Number: FP5
Proposal Date: 1/30/2020
Project Name: Waterloo
Page Number: 12
[Company Information]
ADVANCED PARKING SYSTEM
Parking, Inc. project references;
IOWA River Landing
City of Coralville, IA
Iowa River Landing
City of Coralville
David Gerdts
Phone: (319)530-6822
Email: dgerdts@coralville.org
Install: May 2014
10 lanes of revenue equipment TIBA 5 Tiba cashier stations, 5 TIBA ticket
dispensers, 3 TIBA PIL accepting cash and credit card, 2 TIBA exit verifier
accepting credit cards only, CT 20 master controller, TIBA Hotel Interface
and Tib@Pay credit card payment system, all supported with SmartPark
Software.
This system will process credit cards and validations at the 5 TIBA cashier
stations and process them in all exit lanes. Cash is accepted at the 5 TIBA
cashier stations and in the 3 TIBA PIL.
At all lanes of traffic the customer can use the hotel room key using Mifare
technology, to enter or exit the ramp or flat lot. Monthly parkers use a
proximity access card system to enter and exit the facilities.
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Proposal Number: FP5
Proposal Date: 1/30/2020
Project Name: Waterloo
Page Number: 13
[Company Information]
ADVANCED PARKING SYSTEM
Parking, Inc. project references:
300 MLK
City of Des Moines, IA
300 MLK
Eyechaner Properties
300 Martin Luther King Blvd, Des Moines, Iowa 50309
Andy Burton
Phone: (515) 262-0000
Email andy@eychanerproperties.com
Install: continuing 2015 - 2019
Installed 5 lanes of revenue equipment in 2015, 4 lanes in 2016, 2 lanes in
2018 and 2 lanes are approved to install in 2019.
13 Lanes of revenue equipment
7 entry lanes with TIBA ticket dispensers and 5 TIBA exit verifiers accepting
credit card only, TIBA offline validation accounts at all vendors within the
300 MLK complex and Tib@Pay credit card payment system, all are
supported with SmartPark Software.
This system will process credit cards and validation at all the exit lanes
Each entry or exit lane has a HID reader and card system for monthly
parking with the ability to grant access to specific lots.
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Proposal Number: FP5
Proposal Date: 1/30/2020
Project Name: Waterloo
Page Number: 14
[Company Information]
ADVANCED PARKING SYSTEM
Parking, Inc. project references:
Waterloo Airport
City of Waterloo, IA
Waterloo Regional Airport
2790 Livingston lane, Waterloo, Iowa 50703
Keith D Kaspari
Phone: (319) 291-4483
Email: keith.kaspari@waterloo-ia.org
Install: July 2018
The number of lanes is not as complex as EMC project. I added this
reference because of the LPR integration 4 lanes of revenue equipment.
2 TIBA ticket dispensers, 1 -NBA exit verifier and 1 TIBA PIL using HIS full
integration LPR system
1 TIBA exit verifier will accept credit card payment and 1 TIBA PIL that will
accept credit card payment and cash. All lanes have LPR integrated so
when the customer arrives, the customers LPN is placed on the ticket at
entry. When the customer leaves, the system will ID the LPN and will
calculate the correct fees associated to the LPN. The TIBA LPR system
benefits the operation in these ways:
• Decrease Fraud Attempts
• Create a Blacklist of LPN to automatically trigger system alerts
• Various Notifications of Security or VIP
This system uses LPR for access control credentials with a HID reader and
proximity card as back-up.
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Proposal Number: FP5
Proposal Date: 1/30/2020
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Page Number: 15
[Company information]
ADVANCED PARKIN SYSTEM
Fisher Parking Fisher Parking & Security, Inc. and Parking, Inc. have formed a partnership to deliver the
highest quality installation and on -going services and support for this project. In excess of 30 years FISHER has
excelled in advanced Access, Revenue, Count, Voice and Video systems for the parking industry. Established in 1985
with a strong commitment to customer service with prompt, professional technicians has kept us as the premier
supplier of Parking Control Systems in the Midwest. FISHER services advanced parking technology installations
throughout Missouri, Kansas & into Nebraska from our headquarters in suburban Kansas City, Missouri & satellite
offices in Kansas City, St. Louis & newly formed office in Omaha, NE. FISHER is a financially strong independent
corporation with strong strategic industry alliances while boasting an A+ company rating with the Kansas City Better
Business Bureau.
Company Name: Fisher Parking & Security, Inc.
Company Overview: FISFIER is a private company focusing on technology in parking
Years in Business: 34; FISHER was established in 1985
Years in Business w/ TIBA: 7; FISHER began working with TIBA Parking in 2012
Employees: 11
Annual Sales: FISHER consistently sells in excess of $2m
Key Accounts: The following is a short list of FISHER supported locations:
• City of St. Louis • City of Kansas City • City of Topeka
▪ City of Wichita • City of Branson • Unified Government of WYCO
• St. Louis County • St. Louis University • CENTENE
• Ballpark Village, STL • Kansas City Live! • H&R Block World Headquarters
• PNC • Commerce Bank • UMB Bank
Company Contact: Jay O'Brien, Vice -President
jobrien@parking-security.com
FISHER KC FISHER STL
3826 NE Antioch Rd. 100 S 9th St.
Kansas City, MO 64117 St. Louis, MO 63105
816.630.2730 314.449.8686
Key Personnel:
Janean O'Brien -Johnson, President
Eric Alexander, Service Manager
Jeffrey Habelitz, IT
FISHER OMAHA
12020 Shamrock, #200
Omaha, NE 68154
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Proposal Date: 1/30/2020
Project Name: Waterloo
Page Number: 16
[Company Information]
ADVANCED PARKING SYSTEM
For over 30 years, TIBA has provided innovative solutions for the parking market, resulting in reliable, user-
friendly products that lower the price of initial acquisition and the cost of ongoing maintenance. TIBA has done this
through a focus on software development, while continuing to enhance and support its reliable hardware platform.
This allows owners to keep the capital investment down while still enjoying the latest software functionality. With
extensive global experience, TIBA's robust, scalable architecture enables parking operators to keep pace with the
latest trends in centralized operations, automated smart facilities, web reservations and mobile payments. TIBA's
flexible software grants parking operators to be loT-connected, leveraging big data to increase revenue. TIBA's agile
integrations with third party systems, empowers parking operators to be an integral part of the Smart Cities
ecosystem.
TIBA serves parking operators and owners globally, across diverse industries such as hotels & hospitality, airports,
universities, shopping centers, hospitals & medical centers, and local, state & federal governments.
TIBA... superior technology, incredible value.
Company Name: TIBA Parking, LLC.
Company Overview: TIBA is a private company focusing on technology in parking worldwide
Years in Business: 33; FISHER was established In 1986
Employees: 50+
Annual Sales: TIBA consistently exceeds sales expectations
Key Accounts: The following is a short list of TIBA clients:
• City of Pasadena • City of Greensboro • City of Morgantown
• City of Jacksonville ® City of Charleston • City of Santa Cruz
e City of Durham • City of Galveston • Caesars
e Midway Airport • John Glenn Columbus Airport • Kona Airport
• Jacksonville Airport • San Juan Airport • Shreveport Airport
Company Contact: Kirk Hillquist, Regional Sales
TIBA Parking TIBA LLC
17 Ha-mefalsim St. 2228 Citygate Dr.
7th Floor Columbus, OH 43219
Petah Tikva, Israel, 4951447
Key Personnel: Moshe David, CEO
Jon Bowsher, President - North & South America
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Proposal Date:
Protect Name:
Page Number:
ADVANCED PARKING SYSTEM
Fisher Parking & Security, Inc. similar projects:
FISHER experience. references available for any/all sites upon request:
Private Owners:
Centene Corp, STL
SLU University, STL
Commerce Bank, KC
UMB Bank, KC
Ballpark Village, STL
KC Live!, KC
InterPark, STL
Town Pavilion, KC
Service Centers:
TIBA PARCS supporting 3 facilities with
central management. Currently under
construction
TIBA PARCS supporting 6 facilities with
central management
TIBA PARCS supporting 3 facilities with
central management
TIBA PARCS supporting 3 facilities with
central management
TIBA PARCS supporting 3 facilities with
central management
TIBA PARCS supporting 3 facilities with
central management
TIBA PARCS supporting 4 facilities with
PARCS management
TIBA PARCS supporting 2 facilities with
central management
Municipal:
City of Kansas City, MO
City of St. Louis, MO
St. Louis County, MO
City of Wichita KS
City of Branson, MO
Springfield Airport, MO
UG of WYCO:
FPS
1/30/2020
Waterloo
17
TIBA PARCS supporting 6 facilities with
central management and one add'l
facility under install
TIBA PARCS supporting 7 facilities with
central management
TIBA PARCS supporting a single facility
with central management
Supporting City Hall w/ upgrades to
TIBA PARCS contract currently under
review
TIBA PARCS supporting a Hilton Hotel &
convention center facility with central
management
TIBA PARCS w/ EMV will be installed in
early Q4 at the Springfield Missouri
Airport by FISHER
TIBA PARCS supporting 6 facilities with
central management
Fisher Parking & Security, Inc. currently maintains manufacturer authorized
staging and service centers in Kansas City, MO and St. Louis, MO with an
additional office in Omaha, NE.
Our factory trained technicians have the ability to troubleshoot and repair any
possible service item both on -site and remotely in a timely manner and will
support Parking, Inc. on this project.
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Proposal Number:
Proposal Date:
Project Name:
Page Number:
FP5
1/3a/2020
Waterloo
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[Qualifications]
ADVANCED PARKING SYSTEM
Authorization - Parking, Inc.:
August 1, 2019
RE: Parking, Inc.
To whom it may concern,
Please be advised that Parking, Inc. is an authorized VAR for TIBA Parking Systems in the state of Iowa. Parking, Inc.
has a long track record of success as a parking system integrator and their account is in good standing with TIBA
Parking Systems. They have attended technical training and comply with all on -going requirements for our dealers.
Feel free to contact me with any questions or comments.
Sincerely,
xGt� .Lt. qietria
Kirk L. Hillquist
Regional Sales Manager
TIBA Parking Systems, LLC.
612.505.9444
Kirk.Hiilquist@tibaparking.com
EXIT VERIFIER I PAY ON FOOT I
LPR
MOBILE PAY
VALIDATION I HOTEL
Page 125 of 162
Parking -Inc.
Proposal Number: FP5
Proposal Date: 1/30/2020
Project Name: Waterloo
Page Number: 19
[Qualifications]
ADVANCED PARKING SYSTEM
Authorization - Fisher Parking & Security, Inc.:
August 1, 2019
RE: Fisher Parking & Security, Inc.
To whom it may concern,
Please be advised that Fisher Parking & Security, Inc, is the sole authorized VAR for TIBA Parking Systems in the states
of Missouri, Kansas and Nebraska, Fisher Parking & Security, Inc. has a long track record of success as a parking
system integrator and their account is in good standing with TIBA Parking Systems. They have attended technical
training and comply with all on -going requirements for our dealers.
Feel free to contact me with any questions or comments.
Sincerely,
R'er,61. ' d€ e4e
Kirk L. Hillquist
Regional Sales Manager
TIBA Parking Systems, LLC.
612.505.9444
Kirk,Hillquist@tibaparking.com
EXIT VERIFIER I
PAY ON FOOT I
LPR
MOBILE PAY
VALIDATION I HOTEL
Page 126 of 162
Parking -Inc.
Proposal Number: FPS
Proposal Date: 1/30/2020
Project Name: Waterloo
Page Number: 20
[Project Approach]
ADVANCED PARKING SYSTEM
Protect Approach:
Parking Inc. & FISHER has specialized in PARC system design, installation and support for many years. Our
project processes are well tested to be smooth, informational and complete. Our project schedules are provided
in Gantt chart format, our setup sheets are easy to follow and complete and our training documentation is
thorough.
Sample Project Documents:
TT
EMV System:
777
The TIBA pay station displays the parking fee owed. The customer elects to pay by credit card and proceeds to
press the station's 'Pay by Credit Card' pushbutton. This triggers the EMV system to take control of the
transaction authorization process.
Step 1: The EMV system prompts the customer via display to insert the credit card into the chip enabled
credit card reader to use the NFC touch reader
Step 2: When the EMV transaction is complete the customer will be prompted to remove the credit card
from the reader
The EMV system then Issues a confirmation that the transaction has been authorized or declined which Is
printed on the -MA pay station's receipt printer.
Should the payment transaction be authorized, the pay station generates a transaction receipt.
Finally, the EMV system releases control back to the TIBA pay station.
Note, pay by phone transactions require an account setup with Arrive, fees for that service are negotiated
between owners and Arrive separately
EXIT VERIFIER I PAY ON FOOT f
LPR
MOBILE PAY
VALIDATION I HOTEL
Page 127 of 162
Parking -Inc.
Proposal Number: FPS
Proposal Date:
Project Name:
Page Number:
1/30/2020
Waterloo
21
[TIBA Installations]
ADVANCED PARKING SYSTEM
MIME
MEM
MUM
EOM
TIB/•�
PARKING SYSTEMS
wawa rwor11.1.4.
sr.ss�m
SCAN HERE
PRE -PAID
vp ARlC1NG PASS
ISM
EXIT VERIFIER I PAY ON FOOT I LPR
min
1
IOW
4,11111
•
VALIDATION 1 HOTEL
Page 128 of 162
Parking -Inc.
Proposal Number: FP5
Proposal Date: 1/30/2020
Project Name: Waterloo
Page Number: 22
[Terms & Conditions]
ADVANCED PARKING SYSTEM
L AGREEMENT AND LIMITATIONS - The agreement between Seller and Buyer (the "sales contract") with respect to the sale of goods (the "goods") described
on the other side hereof shall consist of the terms appearing hereon and on the other side hereof together with any additions or revisions of such terms
mutually agreed to in writing and signed by Seller and Buyer. Buyer agrees that by submitting an order to Seiler for goods, Buyer agrees to the terms and
conditions set forth herein. Seiler objects to and shall not be bound by any additional or different terms, whether printed or otherwise, in Buyer's purchase
order, or in any other communication from Buyer to Seller, unless specifically agreed to In writing and signed by Seller. NO REFERENCE TO BUYER'S
PURCHASE ORDER OR OTHER COMMUNICATION FROM BUYER SHALL BE DEEMED TO INCORPORATE BY REFERENCE ANY TERMS APPEARING THEREIN. The
sales contract shall be for the benefit of Seller and Buyer and not for the benefit of any other person. Prior courses of dealing, trade usage and verbal
agreements not reduced to writing signed by Seller, to the extent they modify, add to, detract from, supplant or explain the sales contract, shall not be
binding on Seller. By submitting a purchase order to seller, buyer hereby agrees to terms and conditions set forth herein.
2. PACKING, MARKING, AND SHIPPING
a. Ail equipment, systems and supplies shall be properly packed, marked and shipped in accordance with the requirements of the common carrier
transporting such supplies,
b. Buyer shall be responsible for on -site equipment off-loading and storage prior to installation
c. Seller shall route shipments in accordance with the Buyer's Instructions,
d. Al] transportation charges paid by the Seller and to which the Seller is entitled to reimbursement shall be added to the Seller's Invoice as a separate item.
e. All shipments will be insured by the Seller at values established by Seiler.
f. Buyer has the responsibility of all claims due to shipment damage either visible or hidden; damage will be marked and claims made at the time of
acceptance by Buyer with the shipping company.
3. PAYMENTS - Buyer agrees to pay according to the terms stated herein and pay interest on past due amounts at a rate of 18% per annum of the highest rate
permitted by applicable law. Buyer understands that this obligation to pay interest on delinquent payments does not in any way extend the payment terms
set forth herein. In the event Seller incurs legal fees or other costs in attempting to collect past due payments, Buyer agrees to reimburse Seller for such fees
4. TERMS — Terms of sale, unless stated elsewhere shall be strictly followed in accordance with these terms, Project terms are as such: 50% down payment
required at time of order, 4056 payment required upon equipment delivery, balance net 20 upon installation completion. Invokes will be sent promptly to
Buyer. The Seller agrees to ship all goods FOB manufacturing plant to Buyer's place of business, All orders are received subject to acceptance by Seller and
shipment of an order constitutes such acceptance. Unless otherwise agreed in writing. Seller reserves the right to ship goods in a single lot or in several lots.
In such event, each shipment will be Invoiced to Buyer and paid for separately. Seller reserves the right to ship products on a COD basis if in Seller's sole
opinion it is unwilling to extend standard credit terms, In the event terms are extended and Seller is not paid when due, all overdue payments shall bear
interest until paid at eighteen (18%) percent or at the highest rate permitted by applicable law from date payment is due. Annual software costs will
automatically invoice every 12 months 30 days prior to the system 'go -live' date. Go live shall be date the system is actively running transactions at
customer's site.
5. DEDUCTIONS AND RETURNS. Deductions will not be honored unless covered by a credit memorandum. Goods shipped to the Buyer may be returned to
Seiler for credit only upon the Seller's prior written consent (such consent to be in the sole discretion of Seller) and upon terms specified by Seller, including
prevailing cancellation and handling charges. Refunds shall not be provided by Seller to Buyer. Buyer assumes all risk of loss for such returned goods until
actual receipt thereof by Seller. Agents of Seller are not authorized to accept returned goods or to grant allowances or adjustments with respect to Buyer's
account.
6. SUBSCRIPTIONS - Subscription based solutions (hosted or maintenance) are required and shail be invoiced monthly, quarterly or annually. If Buyers initial
system purchase Included an annual subscription Seller shall invoke subscription fees as noted in Article 4. If Buyer fails to remit payment Seller reserves the
right to suspend system access until any past due amounts are remedied and the Sellers account is in good standing. Monthly and quarterly billing requires a
credit card be put on file for autopayments. Minimum 5-year term subscriptions for parking & access control systems are required.
7. WARRANTY - Fisher Parking & Security, Inc. provides no warranty, written or implied, above or beyond manufacturer standard written warranty(ies) unless
otherwise noted herein or separately attached. Buyer understands this and in no way holds seller liable for any circumstance not stated in manufacturer's
standard software and hardware warranty and is subject to seller's standard service rates.
Accepted & Acknowledged By:
sisaloste
EXIT VERIFIER j PAY ON FOOT l LPR I MOBILE PAY 1 VALIDATION 1 HOTEL
Page 129 of 162
CITY OF WATERLOO
Council Communication
Resolution approving award of bid to Woodruff Construction, LLC, of Waterloo, Iowa, in the amount of
$16,587,300, in conjunction with the Wastewater Treatment Plant Biosolids Modifications, Contract No. 994,
and authorizing the Mayor to execute said documents.
City Council Meeting: 2/17/2020
Prepared: 2/12/2020
REVIEWERS:
Department
Waste Management
Clerk Office
Reviewer
bowman, brian
Even, LeAnn
ATTACHMENTS:
Description
❑ Bid Tab
❑ Recommendation Letter
SUBJECT:
Submitted by:
Recommended Action:
Expenditure Required:
Source of Funds:
Action
Approved
Approved
Type
Backup Material
Backup Material
Date
2/12/2020 - 12:13 PM
2/12/2020 - 12:45 PM
Resolution approving award of bid to Woodruff Construction, LLC, of
Waterloo, Iowa, in the amount of $16,587,300, in conjunction with the
Wastewater Treatment Plant Biosolids Modifications, Contract No. 994, and
authorizing the Mayor to execute said documents.
Submitted By: Brian Bowman, Treatment Operations Supervisor
Approve recommendation of award of contract of Woodruff Construction
LLC of Waterloo, IA in the amount of 16,587,300
16,587,300
Sewer Funds/SRF Funds
Page 130 of 162
2020 Wastewater Treatment Plant
Biosolids Modifications
Contract No. 994
Bid Tab: January 23, 2020
Base Bid Estimate:
Alt. 1 Outdoor Loadout -
Alt. 2 Chemical Building -
Alt. 3 Primary Sludge -
Alt. 4 Boilers -
$16,275,000
$ 200,000
$ 1,020,000
$ 360,000
$ 305,000
Bidder
Bid Security
Total Bid Amount
WRH, Inc.
Amana, IA
5%
Base Bid $18,200,000
Alt. 1 $132,000
Alt. 2 $990,000
Alt. 3 $518,000
Alt. 4 $296,000
Woodruff Construction, LLC
Waterloo IA
5%
Base Bid $16,587,300
Alt. 1 $199 000
Alt. 2 $840,000
Alt. 3 $374,000
Alt. 4 $266,000
Williams Brothers
Construction, Inc.
Peoria, IL
5%
Base Bid $18,150,000
Alt. 1 $100,000
Alt. 2 $740,000
Alt. 3 $640,000
Alt. 4 $260,000
Page 131 of 162
STRAND
AssociATEs,
Strand Associates, Inc?
910 West Wingra Drive
Madison, WI 53715
(P)608-251-4843
February 13, 2020
Brian Bowman
City of Waterloo
3505 Easton Avenue
Waterloo, IA 50702
Re: F.Y. 2020 Wastewater Treatment Plant Biosolids Modifications Project
City Contract No. 994
City of Waterloo, Iowa
Dear Brian,
Bids for the above -referenced project were opened on January 23, 2020. Three bids were received with
the resulting bid tabulation enclosed. The low bid of $16,587,300 was within 2 percent of the
ENGINEER's opinion of probable construction cost.
Woodruff Construction, LLC of Waterloo, Iowa, was the apparent low bidder at $16,587,300. The bid
included a bid bond for 5 percent and all three addenda were acknowledged. The bid is deemed to be
responsive.
Strand Associates, Inc.® has not had previous experience with Woodruff Construction, LLC on a
wastewater treatment plant improvement project similar in nature to the above -referenced project.
If you determine that Woodruff Construction, LLC is a responsible bidder after your evaluation of their
qualifications, we recommend proceeding with award of the base bid Contract without acceptance of any
bid alternatives.
Sincerely,
STRAND ASSOCIATES, INC.®
Randall A.
Senior Associ
Enclosure
.D., P.E., ENV SP Samuel K. Hocevar
RA W:SKH:cam1R 5MAD5Do u3nents5Specilicati ns1Archive120191Waterlao, IA14463.004.994.raw'(1.6) Specification Lettersl(a) Resulting Bid Tabulauon102132020.docx
Arizona I Illinois I Indiana I Kentucky I Ohio I Texas I Wisconsin www.strand.cor
Page 132 of 162
BID TABULATION SUMMARY
Bids Received:
Alternative Bid
No. 4
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Woodruff Construction, LLC
1717 Falls Avenue
Waterloo, 1A 50701
Williams Brothers
Construction, Inc.
P.O. Box 1366
Peoria, IL 61654
WRH, Inc.
P.O. Box 256
Amana, IA 52203
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CASH ALLOWANCES
WRH, Inc.
P.O. Box256
Amapa, IA 52203
Total lnduded in
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Concrete Surface Repair —Top of Wall
Repairs
Section 03 01 30
Concrete Surface Repair —Wall Vertical
Surface and Underside of Slab Repairs
Section 03 01 30
Concrete Surface Repair —Top of Slab
Repairs
Section 03 01 30
Masonry Restoration and
Cleaning-100% Repointirug
Section 04 01 20
Masonry Restoration and
Cleaning—<100% Repainting
Section 04 01 20
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Excavation, Backfill, and
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Bids Received:
BASE BID EQUIPMENT ALTERNATIVES
Woodruff Construction, LLC
1717 Falls Avenue
Waterloo, IA 50701
Deduct From
Base Bid
for Alternative
Manufacturer
Add to
Base Bid
for Alternative
Manufacturer
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Cost of Equipment
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Burnham
Automatic Systems
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JDV Equipment
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Spirac Conveying
Technology
Kaeser Compressors,
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OR
Aorzon USA
E
a)
Fire Tube Boilers
(Section 23 52 39)
SCADA System Supplier
(Section 26 09 00)
Shaftless Screw Conveyors
(Section 41 12 13)
Tri-Lobe Positive
Displacement Blowers
(Section 43 11 33)
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Page 135 of 162
Woodruff Construction, LLC
1717 Falls Avenue
Waterloo, IA 50701
Deduct From
Base Bid
for Alternative
Manufacturer
1111111111111111
Add to
Base Bid
for Alternative
Manufacturer
+
+
+
+
+
+
+
+
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+
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+
+
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+
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Centrisys, Inc.
E
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Progressing Cavity Pumps
(Section 43 23 57)
Submersible Pumps
(Section 43 25 10)
Macerators
(Section 46 24 13)
Polymer Feed Equipment
(Section 46 33 33)
Chemical Phosphorus
Removal Equipment
(Section 46 33 42)
Submersible Mixers
(Section 46 41 23 )
Coarse Bubble Diffusers
(Section 46 51 21)
Dewatering Centrifuge
Equipment
(Section 46 76 33)
4463.004\RAW.nnm1R:1MAD1Documents1Specifications' rchive120191Waterioo, IA14463.004.994.raw1(14) Bid Tabs\Watertoo.994.equip.docx
Page 136 of 162
Williams Brothers Construction, Inc.
P.O. Box 1366
Peoria, IL 61654•
•
Deduct From
Base Bid
for Alternative
Manufacturer
Add to
Base Bid
• for Alternative
Manufacturer
+
y
+
y
+
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+
v
+
v
*
v
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Custom Conveyor
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Fire Tube Boilers
(Section 23 52 39)
SCADA System Supplier
(Section 26 09 00)
Shaftless Screw Conveyors
(Section 41 12 13)
Tri-Lobe Positive
Displacement Blowers
(Section 43 11 33)
Progressing Cavity Pumps
(Section 43 23 57)
Submersible Pumps
(Section 43 25 10)
Macerators
(Section 46 24 13)
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Page 137 of 162
Williams Brothers Construction, Inc.
P.O. Box 1366
Peoria, IL 61654
Deduct From
Base Bid
for Alternative
Manufacturer
1
1
1
1
1
1
1
1
1
1
Add to
Base Bid
for Alternative
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+
+
+
+
+
+
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Cost of Equipment
Included in the
Lum Sum Base Bid
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Equipment Base Bid
Manufacturer
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(Circle One)
VeloDyne
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Polymer Feed Equipment
(Section 46 33 33)
Chemical Phosphorus
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(Section 46 33 42)
Submersible Mixers
(Section 46 41 23 )
Coarse Bubble Diffusers
(Section 46 51 21)
Dewatering Centrifuge
Equipment
(Section 46 76 33)
±
—
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4463.0045RAWnamIR:SMADIDocumentslSpecifications�Archive.2019\Waterloo, fA43463.004.994.raw1(14) Bid Tabs\Waterloo.994.equip.docx
Page 138 of 162
WRH, Inc.
P.O. Box 256
Amana, IA 52203
Deduct From
Base Bid
for Alternative
Manufacturer
I
I
I
I
1
Add to
Base Bid
for Alternative
Manufacturer
Alternative
Manufacturer
Cost of Equipment
Included in the
Lum Sum Base Bid
O
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Manufacturer
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Lump Sum Base Bid
(Circle One)
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Automatic Systems
OR
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Solutions
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Custer -Convey
Corporation•
JDV Equipment
OR
Spirac Conveying
Technology
Kaeser Compressors,
Inc.
OR
Aorzen USA
Seepex
.-.
O)
_T
Boerger
E
Fire Tube Boilers
(Section 23 52 39)
SCADA System Supplier
(Section 26 09 00)
Shaftless Screw Conveyors
(Section 41 12 13)
Tri-Lobe Positive
Displacement Blowers
(Section 43 11 33)
Progressing Cavity Pumps
(Section 43 23 57)
Submersible Pumps
(Section 43 25 10)
Macerators
(Section 46 24 13)
m
U
O
w
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Page 139 of 162
WRH, Inc.
P.O. Box 256
Amana, IA 52203
Deduct F-om
Base Bid
for Alternative
Manufacturer
II
II
1
Add to
Base Bid
for Alternative
Manufacturer
+
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Page 140 of 162
CITY OF WATERLOO
Council Communication
Resolution approving temporary parking along the southeast side of the 1000 block of S. Hackett Road, off of
Greenhill Road, through June 30, 2020, to provide contractor parking for Frerich's Construction, during
commercial construction located at 1009 S. Hackett Road.
City Council Meeting: 2/17/2020
Prepared: 2/12/2020
REVIEWERS:
Department Reviewer Action Date
Traffic Operations Even, LeAnn Approved 2/12/2020 - 2:31 PM
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Policy Issue:
Resolution approving temporary parking along the southeast side of the 1000
block of S. Hackett Road, off of Greenhill Road, through June 30, 2020, to
provide contractor parking for Frerich's Construction, during commercial
construction located at 1009 S. Hackett Road.
Submitted By: Sandie Greco, Traffic Operations Director
Approve Resolution
Frerich's Construction requested parking allowed on the southeast side of S.
Hackett during construction of a building and parking lot.
Fire and Police have been notified of the pending resolution.
Employees will not be allowed to park on the curve of S. Hackett.
Strategy 2.2: Enlist all City departments and staff members in efforts to
promote safer community.
Page 141 of 162
CITY OF WATERLOO
Council Communication
Resolution approving preliminary plans, specifications, form of contract, etc., setting a date of bid opening as
February 27, 2020 and date of public hearing as March 2, 2020, for the FY 2020 Waterloo Air and Rail Park
Tree Clearing, Contract No. 1017, and instructing the City Clerk to publish said notice.
City Council Meeting: 2/17/2020
Prepared: 2/13/2020
REVIEWERS:
Department Reviewer Action Date
Engineering Knutson, Jamie Approved 2/13/2020 - 4:59 PM
Clerk Office Felchle, Kelley Approved 2/13/2020 - 5:07 PM
SUBJECT:
Resolution approving preliminary plans, specifications, form of contract,
etc., setting a date of bid opening as February 27, 2020 and date of public
hearing as March 2, 2020, for the FY 2020 Waterloo Air and Rail Park Tree
Clearing, Contract No. 1017, and instructing the City Clerk to publish said
notice.
Submitted by: Submitted By: Matt Schindel, Associate Engineer
Summary Statement: Plans prepared by the City Engineer's Office
Source of Funds: TIF
Page 142 of 162
CITY OF WATERLOO
Council Communication
An Ordinance amending the City of Waterloo Traffic Code by adding Subsection (157a) Grindstone Circle,
east side between Darby Drive and Mourning Dove Drive, to Section 551, Parking Prohibited At All Times On
Certain Streets.
City Council Meeting: 2/17/2020
Prepared: 2/10/2020
REVIEWERS:
Department Reviewer Action
Traffic Operations Even, LeAnn Approved
ATTACHMENTS:
Description Type
❑ Grindstone Cover Memo
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Policy Issue:
Background Information:
Date
2/12/2020 - 12:35 PM
Motion to receive, file, consider and pass for the first time, an ordinance
amending the City of Waterloo Traffic Code by adding Subsection (157a) to
Section 551, Parking Prohibited At All Times On Certain Streets, as follows:
Grindstone Circle, east side between Darby Drive and Mourning Dove
Drive.
Motion to suspend the rules.
Motion to consider and pass for the second and third times and adopt said
ordinance.
Submitted By: Sandie Greco, Traffic Operations Director
Adopt Ordinance
Concerned citizens, sanitation and snow plow operators have stated their
safety concerns regarding vehicles parking on both sides of Grindstone
Circle. After further review of the area during morning and evening hours,
the recommendation is to adopt an ordinance prohibiting parking on the east
side of the street.
Strategy 2.2: Enlist all City department and staff members in efforts to
promote safer community.
This area is expanding and developing new streets. Other streets in the
vicinity have no parking on one side because of safety reasons.
Page 143 of 162
ORDINANCE NO.
AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY ADDING
SUBSECTION (157a) GRINDSTONE CIRCLE, EAST SIDE BETWEEN DARBY
DRIVE AND MOURNING DOVE DRIVE, TO SECTION 551, PARKING
PROHIBITED AT ALL TIMES ON CERTAIN STREETS, AS FOLLOWS:
BE IT ORDAINED by the City Council of the City of Waterloo, Iowa:
That Subsection (157a) Grindstone Circle is hereby added to Section 551 Parking Prohibited at
All Times on Certain Streets, of the 2008 Traffic Code, as follows:
(157a) Grindstone Circle East Side between Darby Drive and Mourning Dove
Drive.
PASSED AND ADOPTED by the City Council this 17th day of February, 2020, and approved
by the Mayor this 17th day of February, 2020.
Quentin Hart, Mayor
ATTEST:
Kelley Felchle, City Clerk
Page 144 of 162
CITY OF WATERLOO
Council Communication
Request by New Star for a Site Plan Amendment in the "S-1" Shopping Center District for exterior changes to
the existing building located at 315 Fletcher Avenue.
City Council Meeting: 2/17/2020
Prepared: 1/30/2019
REVIEWERS:
Department
Planning & Zoning
Clerk Office
Reviewer
Schroeder, Aric
Felchle, Kelley
ATTACHMENTS:
Description
❑ January 7, 2020 Staff Report
❑ Landscaping Plan
❑ Site Pictures
❑ Aerial Map
❑ Application
❑ Legal Description
SUBJECT:
Submitted by:
Recommended Action:
Action
Approved
Approved
Type
Cover Memo
Cover Memo
Cover Memo
Cover Memo
Cover Memo
Cover Memo
Date
1/30/2020 - 1:17 PM
1/30/2020 - 3:15 PM
Motion to receive, file, consider, and pass for the third time and adopt an
ordinance amending Ordinance No. 5079, as amended, City of Waterloo
Zoning Ordinance, by amending the Official Zoning Map referred to in
Section 10-4-4, to approve a request by New Star for a Site Plan Amendment
in the "S-1" Shopping Center District for exterior changes to the existing
building located at 315 Fletcher Avenue.
Submitted By: Noel Anderson, Community Planning and Development
Director
Approval, subject to the implementation of the landscaping plan.
The applicant was issued a permit for exterior remodeling of an existing
convenience store that caught fire. The applicant has completed the project
unaware that exterior changes in the "S-1" Shopping Center District requires
review and recommendation by the Planning and Zoning Commission and
approval by the Waterloo City Council.
It is the intent of the "S-1" Shopping District that the basic principles of
good land use planning be maintained and that sound zoning standards as set
forth in this Ordinance concerning orderly growth and development, traffic
patterns, and compatible design and use be preserved.
Staff is aware that the applicant was issued a building permit to complete the
exterior changes, however such changes are a significant change requiring the
Major Site Plan Amendment approval process. There is an existing mini -
Page 145 of 162
Summary Statement:
Expenditure Required:
Source of Funds:
Policy Issue:
Legal Descriptions:
storage facility to the east of the property in question that is sided with similar
vertical metal siding, but this building is tucked away behind the building in
question. The change in the exterior siding of the building would appear to
be out of character with the commercial and residential developments in the
area, and would not appear to be an appropriate exterior siding material in
this location.
At the November 5, 2019 meeting of the Planning and Zoning Commission
the request was recommended for denial on a 3-2 vote. Staff worked with the
applicant on a landscaping plan that would improve the aesthetics of the
property. The agreed to plant 5 new trees with two of them being planted in
fall of 2020 and the remainder being planted by fall of 2021.
Staff then recommended that the request go back to the Planning
commission on January 7, 2019 where the request was unanimously
recommended for approval.
None
N/A
Land use and economic development.
AUD FRANCIS WEST SIDE PLAT PART LOT 49 DESC AS FOL:
BEG AT PT 410.06 FT N AND 30 FT E OF SW COR SAID LOT 49
TH N 88 DEG 58 MIN 50 SEC E DIST OF 115.51 FT TH N 01 DEG 01
MIN W DIST OF 218.55 FT TO SLY ROW LINE SUMMIT AVE TH S
89 DEG 46 MIN 21 SEC W ALONG SAID SLY ROW LINE DIST OF
8.65 FT TO SELY ROW LINE US 63 TH S 49 DEG 52 MIN 06 SEC W
ALONG SAID SELY ROW LINE DIST OF 137.73 FT TO A PT 30 FT
NORM DIST E FROM W LINE SAID LOT 49 TH S O1 DEG 01 MIN
10 SEC E ALONG ELY ROW LINE FLETCHER AVE DIST OF
131.79 FT TO POB AKA PARCEL A AND B IN SURVEY B 319 P 718
Page 146 of 162
REQUEST:
APPLICANT:
GENERAL
DESCRIPTION:
IMPACT ON
NEIGHBORHOOD &
SURROUNDING LAND
USES:
VEHICULAR &
PEDESTRIAN TRAFFIC
CONDITIONS:
RELATIONSHIP TO
RECREATIONAL TRAIL
PLAN:
ZONING HISTORY FOR
SITE AND IMMEDIATE
VICINITY:
DEVELOPMENT
HISTORY:
BUFFERS/ SCREENING
REQUIRED:
DRAINAGE:
FLOODPLAIN
INFORMATION:
PUBLIC/OPEN
SPACES/SCHOOLS:
January 7, 2019
Request by New Star for a Site Plan Amendment in the "S-1"
Shopping Center District for exterior changes to the existing
building located at 315 Fletcher Avenue.
New Star, 315 Fletcher Avenue, Waterloo, Iowa 50701.
The applicant is proposing the Site Plan Amendment to the "S-1"
Shopping Center District to legalize exterior improvements made to
an existing convenience store located at the southeast corner of
HWY 63 and Fletcher Avenue intersection.
The request could have a negative impact on the area, as the store
was resided with vertical metal siding which is not very compatible
with surrounding development. However, the applicant has agreed
to a landscaping plan to help soften the view of the building.
There is no sidewalk along the east side of Fletcher Avenue from 3rd
Street to Sergeant Road. As a part of the development of the Kwik
Star at 324 Fletcher sidewalk was installed along the west side of
Fletcher Avenue. The request would not appear to have a negative
effect on vehicular or pedestrian traffic in the area.
The Sergeant Road Trail is located just to the west, on the west
side of US Highway 63.
The property in question is zoned "S-1" Shopping Center
Commercial District, and has been zoned as such since adoption of
the Zoning Ordinance in 1969.
Surrounding uses and zoning include:
North/West — US Highway 63 and Black Hawk Creek/Hope Martin
Park, zoned "A-1" Agricultural
South/Southwest — Commercial development including Express
Lube, The wedge Bar, Merry Maids, former Board of Realtors, Kwik
Star, etc., Zoned "S-1" Shopping District.
East — Mini Storage facility zoned "S-1" Shopping Center
The building on the property was constructed in 1994. Surrounding
developments were developed from the 1960's through recent years.
Screening is not a requirement with this request however, the
applicant has agreed to a landscaping plan to help soften the
appearance of the vertical metal siding if approved.
There are no known drainage problems for the site.
The property is located within Zone X — Protected by Levee as
indicated by the Flood Insurance Rate Map No. 190025 301 F.
Black Hawk Creek with Hope Martin Park and the Leonard Katoski
Greenbelt is located just to the north/west across US Highway 63.
11-5-19-New Star for a Site Plan Amendment in the "S-1" Shopping Center District
Page 1 of 3
Page 147 of 162
January 7, 2019
Summit Softball Complex is located '/4 mile to the northeast.
UTILITIES: WATER,
SANITARY SEWER,
STORM SEWER, ETC:
RELATIONSHIP TO
COMPREHENSIVE
LAND USE PLAN:
STAFF ANALYSIS —
ZONING ORDINANCE:
The site is served by existing utilities, and no changes are proposed
as part of the request.
The Future Land Use Map designates the area as commercial. The
site is located within the Primary Growth Area, and with the utilities
already in place; this is defined as a Smart Growth development
site.
The applicant was issued a permit for exterior remodeling of an
existing convenience store that caught fire. The applicant has
completed the project unaware that exterior changes in the "S-1"
Shopping Center District requires review and recommendation by
the Planning and Zoning Commission and approval by the Waterloo
City Council.
It is the intent of the "S-1" Shopping District that the basic principles
of good land use planning be maintained and that sound zoning
standards as set forth in this Ordinance concerning orderly growth
and development, traffic patterns, and compatible design and use
be preserved.
Many matters relating to the shopping centers design, its potential
for success or failure and its effect upon surrounding
neighborhoods must be considered by the Council and Commission
in order to reasonably be assured that the area will not eventually
become blighted.
The City Planning, Programming, and Zoning Commission shall
review the conformity of the proposed development with the
standards of the Comprehensive Plan and with recognized
principles of civic design, land use planning, and landscaping
architecture. Any proposed change in the shopping center plan after
approval by the Council, shall be resubmitted and considered in the
same manner as the original proposal.
If the staff determines that the magnitude of any such a change is
significant in nature or could become significant in nature, the site
plan shall be referred to the City Council who may hold a public
hearing if deemed necessary change shall be deemed major and
the change shall be resubmitted and considered in the same
manner as the original site plan.
In determining if a change is significant in nature the Planning and
Zoning staff shall consider, among other things, the overall design
of the proposed change and its compatibility to the existing
development and surrounding development, as well as impact on
the neighborhood due to changes in parking, traffic, etc. or changes
in visibility or aesthetics from the public roads or adjoining
properties caused by the proposed change.
Staff is aware that the applicant was issued a building permit to
complete the exterior changes, however such changes are a
significant change requiring the Major Site Plan Amendment
approval process. There is an existing mini -storage facility to the
east of the property in question that is sided with similar vertical
11-5-19-New Star for a Site Plan Amendment in the "S-1" Shopping Center District
Page 2 of 3
Page 148 of 162
STAFF ANALYSIS —
SUBDIVISION
ORDINANCE:
STAFF
RECOMMENDATION:
January 7, 2019
metal siding, but this building is tucked away behind the building in
question. The change in the exterior siding of the building would
appear to be out of character with the commercial and residential
developments in the area, and would not appear to be an
appropriate exterior siding material in this location.
At the November 5, 2019 meeting of the Planning and Zoning
Commission the request was recommended for denial on a 3-2
vote. Staff has since been working with the applicant on a
landscaping plan that would improve the aesthetics of the property.
The applicant has agreed to plant 5 new trees with two of them
being planted in fall of 2020 and the remainder being planted by fall
of 2021. The proposed plantings will soften the appearance of the
building.
The applicant is not proposing to subdivide the property at this time.
Therefore, staff recommends the request by New Star for a Site
Plan Amendment in the "S-1" Shopping Center District for
exterior changes to the existing building located at 315
Fletcher Avenue be approved for the following reasons:
1. The change in the exterior siding of the building would appear to
be out of character with the commercial and residential
developments in the area, but it is recognized that the applicant
obtained a building permit for the work that has already been
completed, and requiring a change in siding would cause a
significant hardship for the applicant.
2. The applicant has agreed to a landscaping plan that will help
soften the appearance of the vertical metal siding on the
building.
And subject to the following condition:
1. That landscaping be placed at the site to help "soften" the
appearance of the vertical metal siding per the attached
landscaping plan.
11-5-19-New Star for a Site Plan Amendment in the "S-1" Shopping Center District
Page 3 of 3
Page 149 of 162
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Pictures of New Star Store
Looking at the south and east side of the
building and sign saying Liquor that the
applicant was told not to install.
Looking northwest from the south side of
the building toward the intersection of
Fletcher Avenue and Sergeant Road/US 63.
Looking northeast at the storage center that Looking northeast from the southwest
is located directly behind the building of the corner of the building at new siding and sign
applicant. that says Liquor.
Page 151 of 162
Looking northeast from Kwik Star.
Looking north from toward the building in
question.
r f
NEW
ST.tJL
LIQUOR
TOBACCO
A VAPE SHOP
Looking at the existing pole sign at the
corner of Fletcher Avenue and US Highway
63.
Looking from the intersection of US
Highway 63 and Fletcher Ave toward the
building in question.
Page 152 of 162
Looking from Fletcher Avenue to the front
of the building.
Looking southeast toward the auto service
and office building in the background.
Looking at the office building.
Looking from the office building toward the
building in question.
Page 153 of 162
The auto service building.
Looking south along Fletcher.
Looking toward the Kwik Star.
Looking to the building south of the auto
repair building.
Page 154 of 162
Looking at the front of the building at 341-
345 Fletcher Avenue.
South wall of building looking toward
storage facility behind.
Page 155 of 162
City of Waterloo Planning, Programming and Zoning Commission
January 7, 2020
Hope Martin Park
Kwik Star
REBER AVE —
315 Fletcher
REBER AVE
SUMMIT AVE
REBER AVE
315 Fletcher Avenue
„1.1
'
Air r\r
Site Plan Amendment
S�
erl00 \o
New Star
Page 156 of 162
APPLICATION SITE PLAN AMENDMNET TO A "R-P",
"M-P", "C-P", "B-P", "S-1" OR "C-Z" DISTRICT
CITY OF WATERLOO PLANNING, PROGRAMMING, AND
ZONING COMMISSION, WATERLOO, IOWA
319.291.4366
New or Overall Amendment 7k
Individual Building
Minor change (check one) (Minor Change must be approved by staff)
1. APPLICATION INFORMATION:
a. Applicant's name (please print): NiE.$74
Address:3/c Fiff_T4+L'2 APE: Phone:3/9-, 23A Fax:
City: /� 47 •i2�oo State:.,/j/). Zip: 4) 70/
b. Status of applicant: (a) Owner (b) Other (CHECK ONE): If other explain:
c. Property owner's name if different than above (please print): ri¢i 9- Fr9- 6.L( i
Address:4 /// 7 i,11 _19 A) 6. Phone: , 3/gr iia5-7 1. Fax:
City: cip,4(T [“. State:.. w13 Zip: 936/3
2. PROPERTY INFORMATION:
a. General location of site plan to be amended: ,3�� �L f C,44 /¢ Guff7E,aoq
& L) # 70 /
b. Legal description of property or portion to be amended:
G /4f c -D
c. Dimensions of proposed site plan amendment: ( 0'. 3 5`
d. Area of proposed site plan amendment: c9 - ct -7t A-z-A
e. Current zoning: S ./..
f. Reason(s) for site plan amendment and proposed use(s) of property:// b, (A i /0 Cr) /i C '
6 A,L-t. 0 l2 j2bi,"
g•
Conditions (if any) agreed to (does not affect existing conditions unless specified): �%/-
h. Other pertinent information (use reverse side if necessary):
Please Note: If applicant is not the owner of the property, the signature of the owner must be secured. If it is the intent to
subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process
(separate from site plan amendment request).
The filing fee of $200 (for new or overall amendment), $100 (for individual Building), or $0 (for minor change) (payable
to the City of Waterloo) is required. This fee is non-refundable. Under no condition shall said sum or any part thereof
be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will
require that the request go back through the process, with a new filing fee. If the request is denied no new petition
covering the same or portion of the same property shall be filed with or considered by the Planning, Programming, and
Zoning Commission until four (4) months have elapsed from the date of denial by the Waterloo City Council. The
undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along
with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning
Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials
to enter the prope;F P uestion in regards to the request.
I
Vds/20ly
Signature of ; pplicant
Date Signature of Owner Date
Page 157 of 162
AUD FRANCIS WEST SIDE PLAT PART LOT 49 DESC AS FOL: BEG AT PT 410.06 FT N
AND 30 FT E OF SW COR SAID LOT 49 TH N 88 DEG 58 MIN 50 SEC E DIST OF 115.51 FT
TH N 01 DEG 01 MIN W DIST OF 218.55 FT TO SLY ROW LINE SUMMIT AVE TH S 89 DEG
46 MIN 21 SEC W ALONG SAID SLY ROW LINE DIST OF 8.65 FT TO SELY ROW LINE US
63 TH S 49 DEG 52 MIN 06 SEC W ALONG SAID SELY ROW LINE DIST OF 137.73 FT TO A
PT 30 FT NORM DIST E FROM W LINE SAID LOT 49 TH S 01 DEG 01 MIN 10 SEC E ALONG
ELY ROW LINE FLETCHER AVE DIST OF 131.79 FT TO POB AKA PARCEL A AND B IN
SURVEY B 319 P 718
Page 158 of 162
CITY OF WATERLOO
Council Communication
Executive Session on the purchase of real estate pursuant to Iowa Code Section 21.5(1)(j).
City Council Meeting: 2/17/2020
Prepared:
REVIEWERS:
Department Reviewer Action Date
Clerk Office Felchle, Kelley Approved 2/12/2020 - 3:27 PM
Submitted by: Submitted By:
Page 159 of 162
CITY OF WATERLOO
Council Communication
Complete Streets minutes of November 19, 2019.
City Council Meeting: 2/17/2020
Prepared: 2/11/2020
REVIEWERS:
Department Reviewer Action
Planning & Zoning Higby, Nancy Approved
ATTACHMENTS:
Description Type
❑ minutes Cover Memo
SUBJECT: Complete Streets minutes of November 19. 2019.
Submitted by: Submitted By:
Date
2/12/2020 - 12:52 PM
Page 160 of 162
Minutes of The
City of Waterloo Complete Streets Advisory Committee Meeting
November 19, 2019
Meeting of the City of Waterloo Complete Streets Advisory Committee was called to order at 1:30pm
October 15, 2019 by Chairperson Cass in the Mollenhoff Room, City Hall, 7:15 Mulberry Street.
Roll Call: Members present were: Felicia Cass, Will Frost, Brian Schoon, Paul Huting, Pat Morrissey,
Aric Schroeder, Wayne Castle, Code Leseman, Jessica Rucker, and Kevin Blanshan.
Members absent were: Ray Feuss, Dan Trelka, Janet Buls, Mohammad Elahi, Jeff Bales, Abraham
Funchess, and Greg Young.
Also present: John Dornoff — Planning and Zoning Staff.
It was moved by Schroeder, seconded by Schoon to approve the minutes of the October 15, 2019
meeting. Motion carried unanimously.
Sidewalk Scores
• Castle said that there was several streets with possible sidewalk infill projects with the 2020 Street
Recon and Overlay project including Flammang which would cost only $3000 as it is only a short
project but will fill a busy gap.
• The total for all projects that were scored is a $162,000 which the commission currently has
$70,000 budgeted from previous CIP requests. The top 3 projects which include Ridgeway, Bethel
(Ridgeway Connection), and Oleson Road.
• Installing sidewalks on the streets that are being reconstructed or overlaid would cost $70,000.
• Huting asked if it would be cheaper to do the sidewalks during a recon or overlay project to which
Castle said it would.
• Cass suggested the committee recommend the school projects be done and request money for the
recon projects.
• Morrissey suggested it would be easier to get the school projects passed through the City Council
because it would be for children.
• Leseman stated that the school projects should be the biggest priority for the committee.
• Discussion of the CIP process and City Council involvement in the process.
• Discussion then turned to the fact that the first $20,000 allocated to the Complete Streets
Committee has been sitting there for a couple of years and at some point the money would be
reallocated to other projects or departments if not used.
• Leseman stated that adding sidewalks is not all there is to complete streets to which Schroeder
responded that many types of other complete streets projects are going to be more expensive, but
agreed there is more than sidewalks, but sidewalks tend to be what the Committee has focused on
in the past, particularly based on the likelihood for funding.
It was moved by Leseman, seconded by Huting to recommend the school oriented projects be clone
with existing CIP money and for a CIP request for the remaining projects. Motion carried 8-2 with
Castle and Blanshan opposed.
Blanshan noted he voted no based on recommending projects for approval from a scoring system that has
not yet been approved by Council. Castle noted he voted no because he felt the street recon projects
should be funded with the current funding, and the schools related projects requested for the additional
CIP funding.
Page 161 of 162
Complete Streets Advisory Committee
November 19, 2019
Sidewalk Infi11 Policy
• The sidewalk infill policy covers gaps of less than 650 feet.
• Discussion on the City Council seeing and approving the policy and if the City Council approves
policies to which Schroeder responded that it depends on the subject. Some policies are approved
by Council and others do not.
• Morrissey said he would schedule a work session in January.
• Discussion on next steps including creating a large project policy which will tie into the with the
pedestrian master plan.
It was moved by Morrissey, seconded by Huting to approve the sidewalk infill policy and forward it
to the City Engineer and Community Planning and Development Director for consideration. Motion
passed unanimously.
Planning and Zoning Commission
• Schroeder went over the Planning and Zoning Commission agenda which included 3 items two of
them minor vacates and the other a site plan amendment for a hangar at the airport.
• Discussion on the Subdivision Ordinance which dates from 1978 which needs to be updated and
does not specifically require sidewalks in all instances and leaves it up to the Commission and
Council. Example used was Village West Commercial development that including no sidewalks
on its Ridgeway Avenue frontage but does include sidewalks on Provisional Parkway.
Bus Shelter Update
• City dropped the contract with the previous bus stop bench company.
• Of the bus pads that have been installed, 10 pads will accommodate a shelter.
• As a short-term solution the city recycled the cement bases from older bus benches to create new
ones. It is still to be determined what the long term replacement benches will be.
• MET bus routes should be revised on July 1st
• Committee will come back to this in the summer
Other Discussion
• Highway 63 is open, but related projects still need to be completed including an access pathway to
the tunnel under the road, interpretive signs and the trail between Parker and Newell.
• INRCOG does have funding for aesthetics available.
• Contract for design work on the 11th Street and Park Avenue bridges has been signed.
Adjournment
Cass adjourned the meeting at 3:22p.m.
Respectfully submitted,
John Domoff
Planner I
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