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Home My WebLink AboutCouncil Packet - 2/10/2020Council Work Session February 10, 2020 Time indicated below Harold E. Getty Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 4:10 p.m. Update on the GIS project. Submitted By: Chris Youngblut, IT Director Approx. Update on the Waste Management Biosolids Project. 4:40 p.m. Submitted By: Brian Bowman, Treatment Operations Supervisor ADJOURNMENT Kelley Felchle City Clerk CITY OF WATERLOO Council Communication Update on the GIS project. City Council Meeting: 2/10/2020 Prepared: REVIEWERS: Department Reviewer Action Date Information Services Felchle, Kelley Approved 2/5/2020 - 12:08 PM ATTACHMENTS: Description Type ❑ Presentation Backup Material SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Update on the GIS project. Submitted By: Chris Youngblut, IT Director Strategic Plan KENDIS SCHARENBROICH PRO -WEST & ASSOCIATES What is GIS? • Geographical Informatia • Answers WHERE questions PRDWE T & Associates .• *4.• • ♦ • 4 4 ♦ # ss # *• 4 4 4 • 4 • # �4 • ♦ 4 • # STRATEGIC PLANN • Partnered with Pro -West • The Pro -West process • Minimize the term "GIS", f.cus • Meet face-to-face • Small, focused groups • High value/low cost first • Specific, actionable phases 1i ii 6 PRDWE T & Associates .# *4 4 • • ♦ • 4 ♦ ♦ ♦ ss # *• 4 • 40 ♦ 4 ♦ • • # �4 • ♦ 4 • # # 4 i • • *-• .• it • *.• • • • STRATEGIC PLANN • Onsite Interviews • Dept Needs/Reconj1 • H a rdwa re/Softwa ri. • Integration • Training 1i 61 ii 6 PRDWE T & Associates .• *4.4 • ♦ • 4 4 •4 # fa °4 4 • # �4 • ♦ 4 • # # 4 i ▪ .*-• .• • •*.• • • • • Tine! rh. • 2017/18: Planning • 2018: Enterpris • 2019: Solutions 1i 61 11 6 PRDWE T & Associates t • .• • •* 4 • • • ♦ • 4 ♦ 4 • ss 4 *• 4 • 4.4 4 • • * 4 • ♦ 4 • • #.*-• .• •4• • • 4 1 • ir.4 • • • H a rdwa re/Softwa r Hardware Servers Security Software licensing � Esri Enterprise Agreement Handful of staff w/ GIS access to Dozens 1i ii 6 PRDWE T & Associates • .. •** 4 t ♦ • ♦ • ss 4 *• 4 4 ♦ • • • # �• • ♦ 4 • • # 4 i r # *-• .• • • *.• 4.4 • • • Progress... • Data • Roads/Address data • Utilities • Street lights • Integration • Water Works • Dispatch • Televising PRDWE T & Associates on-#.i•t pterworks. y/CoWyi ntegrat • S • None to 10! • 12—l4months 1i 61 ii 6 4 4 ♦ 4 • 4 ♦ • 4 4 ♦ # • ss # * #• fa 4 4 • 4 # �4 • ♦ 4 • # # 4 i ▪ .*-• . •• • *.• • • • Solutions • Field inventories/Collector • Garbage routes • Tax viewer • Utility viewers • Hydrants: status, inspections • Code enforcement • Culture and Arts • Library WATERLOO Featured Maps and Apps Hydrant Status Viewer PRDWE T & Associates • t Sanitary and Storm Sewer fir: Waterloo Water WorksMEI Featured Content General Property Viewer Recycle Route Viewer Road Closure Map Welcome to the City of Waterloo's Mapping and GIS Hub! The City of Waterloo geographic information system (GIS) is a computer based tool for gathering, managing, and analyzing geographically referenced data. Rooted in the science of geography, GIS integrates many types of data. It analyzes spatial location and organizes layers of information into visualizations using maps and 3D scenes. With this unique capability, GIS reveals deeper insights into data, such as patterns, relationships, and situations - helping users make smatter decisions. This site provides the City of Waterloo's maps, apps and other resources in one single location. If you are unable to find information important to you, check out the City Webpage, or contact the Site Administrator. Your feedback is important to the development of the city's available resources. Waterloo City Hall 715 Mulberry St Waterloo, IA 50703 Site development by Pro -West and Associates, Inc. Usage Time Series 1:324 593 Item Views this Period Avg Item Views Per Day 3,137 104.57 662 E I 11/24 ` `. 25 11/26 11/27 1 1/28 1 1/29 1 1/30 1: Special Achievemen # 4 i ♦ • PRDWE TLAC ESRI USER SE CONFnt inERENCE 2019 IS & Associates Regional & Nationa • Iowa Technology & Geospatial Confere • The Municipal q:i ,r Magazine for America's Municipalities PRDWE T & Associates \LI January 2020 •4 4 w ♦ • ♦ • * •♦ ♦ • ss 4 *•40 4 • ♦ • • # • ♦ • • • • *-• . • • ••• .1 • .4 • ip �. aA ;;!. PRDWE T & Associates • Hardware/Software • Upgrades, Scaling • Integrations • New business systems • Data Development • Staffing • Budget • Hardware, training, services o le ections aintenance • WorkOrct&=s--. u rve yPu`11ti�9.utreach • Emergency management 1i 61 ii 6 t 44 �4 4 ♦ ♦ 4 ♦ ♦ 4 ♦ • 4 4 4 4 ♦ # • 4 4 • 4 # ♦ • • • # 4 i • r • CITY OF WATERLOO Council Communication Update on the Waste Management Biosolids Project. City Council Meeting: 2/10/2020 Prepared: REVIEWERS: Department Reviewer Action Date Waste Management Felchle, Kelley Approved 2/5/2020 - 12:11 PM ATTACHMENTS: Description Type ❑ Powerpoint presentation Backup Material SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Update on the Waste Management Biosolids Project. Submitted By: Brian Bowman, Treatment Operations Supervisor 1 b" A STRAND ASSOCIATES® Excellence in Engineering Since 1946 Strand Associates, Inc.® (6:1) F.Y. 2020 Wastewater Treatment Plant Biosolids Modifications Project City Council Working Session February 10, 2020 Brian Bowman, Treatment Operations Supervisor Randy Wirtz, Ph.D, P.E. — Strand Associates, Inc. Sam Hocevar — Strand Associates, Inc. $A1 STRAND Waste Management ASSOCIATES® Purpose of Working Session Planning History and Project Background Why Are We Doing This Project? Project Overview Cost and Funding Next Steps heti STRAND ASSOCIATES® Planning For This Project Started In 2016 DNR required Waterloo (and other Iowa communities) to complete a Nutrient Reduction Plan by Spring 2017 City hired Stand Associates to complete the Nutrient Reduction Plan and an overall WWTP Facilities Plan Facility Plan and Nutrient Plan were completed early in 2017 heti STRAND ASSOCIATES® WWTP Improvements Were Identified and Prioritized in a Facilities Plan Recommended Plan Included Phased Implementation $100 million of capital improvements identified Phase Cost Addresses Near -Term (2018-2023) $56.3 million WWTP Capacity and Immediate Needs Immediate Mid -Term (2023-2028) $29. million Equipment Replacement Long -Term (2028+) $15.,million Hydraulic Capacity Note: Costs in 1st Quarter 2018 Dollars heti Biolsolids Project is included in this total STRAND ASSOCIATES® Biosolids Project Design Is Complete And Is Ready For Construction City considered options for about a year, and then began the design of the biosolids project in 2018. Design was complete late in 2019. Bids were opened on January 23, 2020. VOLUME 1 OF 2 F.Y. 2020 WASTEWATER TREATMENT PLANT BIOSOLIDS MODIFICATIONS FOR THE CITY OF WATERLOO, IOWA CITY CONTRACT NO. 994 ISSUED FOR BID - 12I1612019 rinallant emmumumere imulimarumis intiniums amonissor- 91041.61 W.a. Ornr MM264444l3116 6046042614.622 fax heti STRAND ASSOCIATES® Wastewater Treatment Plant Overview $A1 STRAN D Biosolids Processes shared by both plants = critical ASSOCIATES® Why Are We Doing This Project? Improvements to biosolids processes are needed to: Replace aging infrastructure and equipment. Improve hydraulic constraints/bottlenecks and internal recycle loads that effect process stability and performance. Add flexibility. Improve safety. Reduce operating costs. Wastewater equipment typically has a 20 year planned life, last major update to most processes was mid-1990s — 25 years ago. h:qi‘i STRAND ASSOCIATES® Project Overview Project Components 1 WAS Storage Expansion and Reconfiguration 2. Thickening Improvements 3. Digester Feed Building Improvements 4. New Chemical Feed Building 5. Digester Boiler Improvements 6. New Centrate Tank 7. Dewatering Improvements Legend Renovation - New Construction $A1 STRAND ASSOCIATES® WAS Storage Expansion and Reconfiguration WHY 00 401 Why is this included in th project...? HOW. 0 heti 4 How are we addressing existing concerns...? STRAND ASSOCIATES® WAS Storage Expansion and Reconfiguration WHY Solids removed from treatment = WAS Expansion of WAS storage improves activated sludge process control, adds flexibility Recent equipment failures = downtime and bottlenecks HOW Use existing tank to add nearly one million gallons of WAS storage = additional 3 days under average conditions Replace existing pumps, blowers and other equipment Address issues with primary sludge pumping $A1 STRAN D ASSOCIATES® Location on Site Thickening System Improvements WHY HOW $A1 STRAN D ASSOCIATES® Thickening removes water from sludge Thickener polymer and pumping equipment at the end of its life Convert from dry to liquid polymer = better working conditions New polymer systems and tanks New pumps Location on Site Digester Feed Building Improvements WHY HOW $A1 STRAN D ASSOCIATES® Thickened WAS is stored here before being fed to digesters Equipment in this building is at the end of its useful life Recent equipment failures = downtime and bottlenecks New mixers for tanks New pumps to feed digesters Reconfigure piping for flexibility Location on Site New Chemical Feed Building WHY Ferric chloride is used to control corrosive and toxic gas formation No permanent ferric storage on site Totes are currently filled and moved manually = safety concern Move chemical feed point to help address struvite build-up = operation and maintenance cost savings HOW New building with containment, fire protection system = improved safety Bulk chemical storage and feed system = improved chemical handling New feed location so chemical addition impacts more processes $A1 STRAN D ASSOCIATES® Location on Site Digester Boiler Improvements WHY Digesters break down solids and destroy pathogens Boilers required to heat digesters are at the end of their useful life Plant has three boilers total One boiler failed in 2018 and was replaced HOW Replace two existing boilers with new equipment $A1 STRAN D ASSOCIATES® Location on Site New Centrate Tank WHY HOW $A1 STRAN D ASSOCIATES® Centrate from the dewatering equipment has a high ammonia content Intermittent, high ammonia load shocks the aerobic treatment process Construct tank to store centrate Pump to front of plant slowly over 24 hours vs 6-8 hours when dewatering equipment is running to equalize return flows Location on Site ''!1 .-,"1 Dewatering Improvements WHY After digestion, solids are hauled off -site and land applied. Dewatering removes water from digested sludge = reduces hauling costs (which are based on weight) New technology exists to achieve dryer sludge Ongoing equipment failure = process stress, cost for repairs and labor HOW New dewatering equipment Expand building to add second loadout bay New conveyance system needed to move drier sludge $A1 STRAN D ASSOCIATES® Location on Site Example of Cost Savings from this Project Current Sludge Solids Content: 16.5% 4 18,288 wet tons/year (Actual data using existing equipment) Projected Sludge Solids Content: 25% 4 12,062 wet tons/year (Based on pilot study data) Annual Hauling Cost Savings = $115,000 (34% reduction) heti STRAND ASSOCIATES® Project Cost and Funding Bids Opened January 23, 2020 Low Bidder: Woodruff Construction, Waterloo, IA Low Bid: $16,587,300 Four Deductive Bid Alternatives were included: Alternative 1: $199,000 (Outdoor Biosolids Loadout Area) Alternative 2: $840,000 (Chemical Building) Alternative 3: $374,000 (Primary Sludge Improvements) Alternative 4: $266,000 (Boiler Replacement) Iowa SRF Funds will be used to fund project. Current interest rate: 2.0% (20-year loan) beb-n STRAND ASSOCIATES® Next Steps for This Project Award Project at February 17, 2020 Council Meeting Construction to begin in March Two-year construction period — expected completion in 2022 heti STRAND ASSOCIATES® Biosolids Modifications Project will address critical WWTP needs and improve treatment resiliency Replace aging assets nearing the end of their useful life with equipment that can reduce operating and maintenance costs Work with existing infrastructure when possible to minimize costs while improving process performance and control Implement solutions to meet current treatment needs while allowing for adaptation to potential growth and regulatory changes in the future Primary Objective: protect health and safety of community in an efficient and cost-effective manner heti Thank you to City Staff and Council for your support of this project. STRAND ASSOCIATES. Cash Flow Projections FY2020 Biosolids 0 $A1 STRAND Anticipated Pay Draw by Contractor wwrrP Biasixfds M:diecatio tis Prsi!ct 75%0 FiCC - A vef1JJ Imo' • y 51 rkeYYIe ''. T11i 25% cPcc Decelerated Sch le c5 jr*ele%jICiiz> 1t 'i ONI ATIU t i c' rt M ASSOCIATES® Estimated Monthly Payments its for F c'je't&.:; 1 1:Aith Monthly Payment CuIrnuI_ iye iint Amount March 2020 1 &I,0O0 16E000 Ap if 2020 163,000 320,COD May 2020 310 ,00C1 630,DOE June 2020 ,00 92O_D1:10 July 2020 3433,000 1.280. August 2020 1,14(000 2.420, September 20:: 1,1 ,000 3 .• . ' 0,0001 Ocbal ier 2020 1,363,000 4 970, November nber 2020 580,000 5,55-0,11,DC December 2020 I:570,000 7,120,0-C ' January 2021 1:3133,00D 8,480,0E2 February 2021 2,180,000 1' .'36O. Ci $A1 STRAND Month if Continued) Monthly Payment Cumulative Amount March 2021 11450, 1110 12,110 ,00a A pri 12021 1,270: 1110 1:,3,a0O May 2021 44'J,0ECI 13,820,D00 June ar2i 14D, DtO 13, ,000 July 2021 190,E 14,15Ci,icc August 2021 830: CCO '4,98C1,D00 September 2021 740,OCf ' 5,720.000 October 2021 1: :: 16, 510,000 November 2CI21 1 50,01X1 16, I,000 Decerrber 2021 17, 1,DOC January' 2022 17,34.0,000 Fehrunry = 409, I 17,7 .000 Total Estimated Payment Der Fiscal Year Fiscal Year Decelerate[ Schedule Projected Sthedule Accelerated Schedure 332 ' 13,060,000 13,1040,000 12,560.000 20 .4,369,000 3,789.000 2,7E9,000 ASSOCIATES® Questions and Answers heti STRAND ASSOCIATES® 1 b" A STRAND ASSOCIATES® Excellence in Engineering Since 1946