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Council Packet - 2/10/2020
THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAR OLD E. GETTY COUNCIL CHAMBERS Monday, February 10, 2020 5:30 PM CITY OF WATERLOO GOALS 1. Support the creation of new, livable wage jobs through a balanced economic development approach of assisting existing businesses, fostering start-ups, attracting new employers and cultivating an adequate workforce. 2. Implement a Community Policing strategy that creates a safe environment in Waterloo. 3. Reduce the City's property tax levies through a responsible balance of cost reduction in City operations and increases in taxable property valuations to ensure that Waterloo is a competitive, affordable, and livable city. 4. Enhance the image of Waterloo and the City to residents and businesses inside and outside of the community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1) time for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Page 1 of 111 Roll Call. Prayer or Moment of Silence Pledge of Allegiance Kelley Felchle, City Clerk Agenda, as proposed or amended. Minutes of February 4, 2020, Regular Session, as proposed. Proclamation Declaring February 13, 2020 as Iowa Honey Bee Day. ORAL PRESENTATIONS Iowa Code Chapter 21 gives the public the right to attend council meetings but it does not require cities to allow public participation except during public hearings. The City of Waterloo encourages the public to participate during the Oral Presentations by following the rules listed on the front of the agenda. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request to certify assessment to 2817 E. 4th Street in the amount of $1,431.92, for work performed by the Waterloo Water Works, together with recommendation of approval by the Waterloo Water Works Board of Trustees. Submitted By: Chad Coon, Waterloo Water Works General Manager 3. Resolution approving Variance to Noise Ordinance request from Main Street Waterloo to hold the My Waterloo Days Festival, FridayLoo, Food Truck Festival, and Mayor's Independence Day Extravaganza, on multiple Fridays from May 15, 2020 through September 4, 2020. Submitted By: Corbin Payne, Police Lieutenant B. Motion to approve the following: 1. TRAVEL REQUESTS a. Sgt. Erie and Inv. Gergen Class/Meeting: International Law Enforcement Educators and Trainers Association Conference Page 2 of 111 Destination: St. Louis, MO Dates: March 23-28, 2020 Amount not to exceed: $1,170 b. Mike Schipper Class/Meeting: Hazardous Materials Technician (24 Hour) and Technician Re -certification Destination: Kalona, IA Dates: February 11-13, 2020 Amount not to exceed: $325 c. Angie Fordyce, Matt Chesmore and Rudy Jones Class/Meeting: National Lead and Healthy Housing Conference and HUD Program Manager School Destination:Scottsdale, AZ Dates: June 28, 2020 - July 3, 2020 Amount not to exceed: $8,475 2. LIQUOR LICENSES a. Hampton Inn, 2034 LaPorte Road Class: Special Class C Liquor Renewal Application Includes Sunday Expiration Date: 1/31/2021 b. HyVee Food Store #2, 2181 Logan Avenue *Ownership Update* Class: B Wine / C Beer / E Liquor New Application Includes Sunday Expiration Date: 3/23/2021 c. HyVee Gas #2, 2221 Logan Avenue *Ownership Update* Class: C Beer New Application Includes Sunday Expiration Date: 1/3/2021 d. HyVee Food & Drugstore #3, 1422 Flammang Drive Class: B Wine / C Beer / E Liquor Renewal Application Includes Sunday Expiration Date: 2/8/2021 3. APPOINTMENTS a. Todd Eastman Board/Commission: Housing Appeals Board Expiration Date: February 10, 2023 New Appointment b. La Tonya Stokes Board/Commission: Housing Appeals Board Expiration Date: February 10, 2023 Page 3 of 111 New Appointment c. Kenny Williams Board/Commission: Housing Appeals Board Expiration Date: February 10, 2023 New Appointment d. Mark Pregler Board/Commission: Housing Appeals Board Expiration Date: February 10, 2023 New Appointment e. Steve Hostetler Board/Commission: Housing Appeals Board Expiration Date: February 10, 2023 New Appointment 4. Cigarette/Tobacco Permit New Application for Know Ur Roots, 620 Sycamore Street. 5. Cigarette/Tobacco Permit New Application for The Loft, 710 Jefferson Street, #4. RESOLUTIONS 2. Resolution approving request of Airport Director for a directive to begin working with officials from the Federal Aviation Administration to decommission and future permanent closure, of Runway 6-24 at the Waterloo Regional Airport, due to the severe pavement condition of this runway surface, and authorizing the Mayor and City Clerk to execute documents regarding the decommissioning or closure process. Submitted By: Council members and Airport Board Liaisons Ray Feuss and Margaret Klein 3. Resolution approving a Cedar Trails Partnership grant application in the amount of $2,500, for the purchase and installation of a new Prairie Pathways Interpretive Panel near the site of Black Hawk County's first Courthouse, located on the Cedar Valley Lakes Trail near E. 11th Street, along the Cedar River. Submitted By: Paul Huting, Leisure Services Director 4. Resolution approving Notice of Intent for NPDES coverage under general permit to the Iowa Department of Natural Resources for FY 2020 Newell Street Rise Project, Contract No. 991, and authorizing the Mayor to execute said document. Submitted By: Jamie Knutson, PE, City Engineer 5. Motion approving final quantity adjustment for a net decrease of $713, in conjunction with the FY 2020 Levee Rip Rap Spraying, Contract No. 989, and authorizing the Mayor and City Clerk to execute said document. Submitted By: Matt Schindel, Associate Engineer 6. Resolution approving Completion of Project and Recommendation of Acceptance of Work for work performed by Landmark Turf Services, LLC, of Dunkerton, Iowa, in the amount of $39,145, in conjunction with the FY 2020 Levee Rip Rap Spraying, Contract Page 4 of 111 No. 989, and receive and file a two-year maintenance bond. Submitted By: Jamie Knutson, PE, City Engineer 7. Resolution approving Supplemental Agreement No. 1 to the Professional Services Agreement with Clapsaddle-Garber Associates, Inc., of Cedar Falls, Iowa, in an amount not to exceed $5,230, in conjunction with the FY 2020 3200 Block W. Airline Highway Sanitary Sewer, Contract No. 979, and authorizing the Mayor to execute said document. Submitted By: Matt Schindel, Associate Engineer 8. Resolution approving an agreement with the Iowa Department of Transportation, in the amount of $496,000, for a Federal -Aid Surface Transportation Block Grant, Covering Downtown Traffic Signal Fiber Optics and Traffic Monitoring Cameras, bound by Walnut, Mullan, Washington, and 6th Streets, DOT Project Number STBG-SWAP- 8155(769)--SG-07, and authorizing the Mayor and City Clerk to execute said document. Submitted By: Mohammad Elahi, Traffic Engineer 9. Resolution approving an amendment to the Services Contract Agreement, with Iowa Northland Regional Council of Governments, to extend the timeline for the update of the City of Waterloo Comprehensive Plan to September 30, 2020, and authorizing the Mayor and City Clerk to execute said document. Submitted By: Noel Anderson, Community Planning and Development Director 10. Resolution approving an agreement with the Institute for Decision Making at the University of Northern Iowa, for strategic planning and goal setting services, in the amount of $6,578, and authorizing the Mayor to execute said document. Submitted By: Mayor Quentin Hart ORDINANCES 11. Request by New Star for a Site Plan Amendment in the "S-1" Shopping Center District for exterior changes to the existing building located at 315 Fletcher Avenue. Motion to receive, file, consider, and pass for the second time an ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, to approve a request by New Star for a Site Plan Amendment in the "S-1" Shopping Center District for exterior changes to the existing building located at 315 Fletcher Avenue. Motion to suspend the rules. Motion to consider and pass for the third time and adopt the ordinance. Submitted By: Noel Anderson, Community Planning and Development Director OTHER COUNCIL BUSINESS 12. Motion approving Change Order No. 8, for a net increase of $266,300, in conjunction with the Waterloo Wastewater Treatment Plant Satellite Wet Well Rehabilitation, Contract No. 907, and authorizing the Mayor to execute said document. Page 5 of 111 Submitted By: Brian Bowman, Treatment Operations Supervisor ADJOURNMENT Motion to adjourn. Kelley Felchle City Clerk MEETINGS 4:10 p.m. Council Work Session, Harold E. Getty Council Chambers 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers Page 6 of 111 CITY OF WATERLOO Council Communication Minutes of February 4, 2020, Regular Session, as proposed. City Council Meeting: 2/10/2020 Prepared: REVIEWERS: Department Reviewer Action Date Clerk Office Higby, Nancy Approved 2/4/2020 - 11:09 AM Submitted by: Submitted By: Page 7 of 111 CITY OF WATERLOO Council Communication Proclamation Declaring February 13, 2020 as Iowa Honey Bee Day. City Council Meeting: 2/10/2020 Prepared: REVIEWERS: Department Reviewer Action Date Mayor Office Wyatt, Kendra Approved 1/28/2020 - 11:10 AM Clerk Office Higby, Nancy Approved 2/4/2020 - 9:28 AM ATTACHMENTS: Description Type ❑ Iowa Honey Bee Day Cover Memo Submitted by: Submitted By: Page 8 of 111 PROCLAMATION crrY OF WATERLOO, IOWA WHEREAS, honey bees and native insects are important as pollinators for a third of the food we eat and honey bees are vital in production of over 90 crops grown across the nation, many of which are in Iowa. Honey bees contribute to a healthy Iowa environment by assuring availability of fruits, vegetables, nuts, and flowers for wildlife and all Iowans. WHEREAS, Iowa's 45,000 or more honey bee hives produce about 4 million pounds of honey valued at over $8 million and honey bees provide an estimated $92 million economic value to Iowa crops from their pollination. WHEREAS, Iowa has over 4,500 beekeepers representing hobbyists, sideliners as part time businesses and full time commercial beekeepers. Hobby beekeepers have as few as one hive to commercial operations with thousands of hives. WHEREAS, traditionally beekeeping occurred in rural areas of Iowa. Now beekeeping increasingly occurs in urban areas with the rising interest of hobby beekeepers for keeping beehives in Iowa cities and towns. WHEREAS, the State of Iowa has an active apiary inspection program to protect honey bees and beekeepers from introduction and spread of apiary diseases and pests. WHEREAS, honey bees face serious threats from invasive pests, decreasing bee friendly forage, variable climate and increasing pesticide and herbicide pressure. WHEREAS, our State and County roadsides comprise a total of almost 115,000 miles. Providing native plantings and reducing the mowing and spraying of herbicides on the roadsides are helping bee survival. NOW THEREFORE, I, Quentin Hart, Mayor of the City of Waterloo, do hereby proclaim February 13, 2020 as IOWA HONEY BEE DAY and encourage all citizens, residents and visitors to join in observing this day and focusing on the importance of honey bees to our state economy, to enjoy the honey and other products of honey bees, to recognize the honey bees' role in maintaining our Iowa environment, and to assist in reducing the threats to honey bee survival in our state. IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the City of Waterloo to be affixed this 10th day of February 2020. ATTEST: Kelley Felcle City Clerk Quentin Hart Mayor Page 9of111 CITY OF WATERLOO Council Communication Request to certify assessment to 2817 E. 4th Street in the amount of $1,431.92, for work performed by the Waterloo Water Works, together with recommendation of approval by the Waterloo Water Works Board of Trustees. City Council Meeting: 2/10/2020 Prepared: 1/29/2020 REVIEWERS: Department Reviewer Action Date Water Works Coon, Chad Approved 1/29/2020 - 10:16 AM Clerk Office Higby, Nancy Approved 2/4/2020 - 9:27 AM ATTACHMENTS: Description January 22, 2020 Board action assessment letter - 2817 E. 4th Street SUBJECT: Type Cover Memo Request to certify assessment to 2817 E. 4 Street in the amount of $1,431.92, for work performed by the Waterloo Water Works, together with recommendation of approval by the Waterloo Water Works Board of Trustees. Submitted by: Submitted By: Chad Coon, Waterloo Water Works General Manager Recommended Action: Summary Statement: Expenditure Required: Adopt a resolution approving communication from the General Manager of the Waterloo Water Works transmitting a request to certify repair amounts for work performed by the Waterloo Water Works. The Board of Trustees of the Waterloo Water Works adopted a resolution at their January 22, 2020 Board meeting, instructing the General Manager to forward the request to certify to the City Council of Waterloo, Iowa. The repairs were made to the private service line of a customer of the Waterloo Water Works. No City funds are required for this action. The Waterloo Water Works paid for the repairs to the referenced private water service line, and then recovers the cost of the repair through this assessment process. Source of Funds: Waterloo Water Works operating funds, generated from water sales. Page 10of111 WATERLOO WATER WORKS - CHAD COON General Manager 325 SYCAMORE STREET • P.O. BOX 27 319-232-6280 WATERLOO, IOWA 50704 FAX: 319-232-1962 January 27, 2020 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 Dear Honorable Mayor & Council: TRUSTEES: MARY H. POTTER, Chair SCOTT WIENANDS, Vice -Chair THOMAS E. WALL The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, January 22, 2020. RESOLUTION WHEREAS, the General Manager, Chad Coon, presented a statement of $1,431.92, which is supported by invoice from Hudson Hardware Plumbing & Heating, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to repair the service line at 2817 E. 4 h Street, which is located on Lot No. Sixteen (16), Block No. Four (4) in North Waterloo Place, Waterloo, Black Hawk County, Iowa, and owned by Hazel Isabell. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 11 of 111 Page 2 It was moved by Wienands, second by Wall, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Potter, Wienands, Wall. Nays: None. Absent: None. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Chad Coon, General Manager CC/cm Page 12of111 CITY OF WATERLOO Council Communication Resolution approving Variance to Noise Ordinance request from Main Street Waterloo to hold the My Waterloo Days Festival, FridayLoo, Food Truck Festival, and Mayor's Independence Day Extravaganza, on multiple Fridays from May 15, 2020 through September 4, 2020. City Council Meeting: 2/10/2020 Prepared: 2/6/2020 REVIEWERS: Department Reviewer Action Date Airport Even, LeAnn Approved 2/6/2020 - 12:29 PM ATTACHMENTS: Description Type ❑ Application for Variance Backup Material SUBJECT: Resolution approving Variance to Noise Ordinance request from Main Street Waterloo to hold the My Waterloo Days Festival, FridayLoo, Food Truck Festival, and Mayor's Independence Day Extravaganza, on multiple Fridays from May 15, 2020 through September 4, 2020. Submitted by: Submitted By: Corbin Payne, Police Lieutenant Recommended Action: Approve application. Main Street Waterloo is requesting to hold the above events per the following schedule: FridayLoo - May 15, 2020 Through September 4, 2020 5:30 p.m. - 9:30 p.m. (Lincoln Park) My Waterloo Days - June 5 - 6, 2020 Summary Statement: 4:00 p.m. - Midnight (Lincoln Park) Food Truck Festival - June 20, 2020 11:00 a.m. - 9:00 p.m. (RiverLoop Expo Plaza) Mayor's Independence Day Extravaganza - July 4, 2020 5:00 p.m. - Midnight (Riverloop Amphiteatre) Page 13 of 111 APPLICANT'S NAME: APPLICATION FOR VARIANCE TO NOISE ORDINANCE MAIN STREET WATERLOO - JESSICA RUCKER APPLICANT'S ADDRESS: 212 E 4TH ST APPLICANT'S PHONE #: 319-291-2038 ANTICIPATED DATE OF VARIANCE: NAME OF EVENT: FridayLoo 5/15/20 %_ TIMES OF DAY OF VARIANCE: 5:30-9:30 PM GEOGRAPHICAL LOCATION OF VARIANCE: Lincoln Park E 4th St, Mulberry St, Park Ave, Franklin DISTANCE OF ACTIVTIY FROM RESIDENTIAL PROPERTIES: PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. Band will play on a flatbed trailer in the park There will be 4-6 food vendors. Alcoholic beverages will be served. Music will play over the PA when the band is on break. Band ends at 9:30PM, people will leave the park, and tear down/clean up should be completed by 10PM No road closures or special requests. CITY COUNCIL ACTION: APPROVAL: Applicant's Signature Datel 1 01 Wt Police Dept. Recommendation APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: Page 14of111 APPLICANT'S NAME: APPLICATION FOR VARIANCE TO NOISE ORDINANCE MAIN STREET WATERLOO - JESSICA RUCKER APPLICANT'S ADDRESS: 212 E 4TH ST APPLICANT'S PHONE #: 319-291-2038 ANTICIPATED DATE OF VARIANCE: 5/29/2020 NAME OF EVENT: FridayLoo TIMES OF DAY OF VARIANCE: 5:30-9:30 PM GEOGRAPHICAL LOCATION OF VARIANCE: Lincoln Park E 4th St, Mulberry St, Park Ave, Franklin DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: PLEASE EXPLAIN THE EVENT REQUIRING TI3E VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOTSR ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. Band will play on a flatbed trailer in the park. There will be 4-6 food vendors. Alcoholic beverages will be served. Music will play over the PA when the band is on break. Band ends at 9:30PM, people will leave the park, and tear down/clean up should be completed by IOPM No road closures or special requests. CITY COUNCIL ACTION: APPROVAL: 111111,1*(1- Applicant's Si APP 'e Date 13()\-2,07-.6 Police Dept. Recommelidation APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: Page 15 of 111 APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: MAIN STREET WATERLOO - JESSICA RUCKER APPLICANT'S ADDRESS: 212 E 4TH ST APPLICANT'S PHONE #: 319-291-2038 ANTICIPATED DATE OF VARIANCE: 6/19/2020 NAME OF EVENT: FridayLoo TIMES OF DAY OF VARIANCE: 5:30-9:30 PM GEOGRAPHICAL LOCATION OF VARIANCE: Lincoln Park E 4th St, Mulberry St, Park Ave, Franklin DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. Band will play on a flatbed trailer in the park There will be 4-6 food vendors. Alcoholic beverages will be served. Music will play over the PA when the band is on break. Band ends at 9:30PM, people will leave the park, and tear down/clean up should be completed by 10PM No road closures or special requests. c. L. plicaut's Signatnre Date CITY COUNCIL ACTION: Police Dept. Recommen APPROVAL: DENIAL: APPROVAL: DENIAL: DECIBEL LEVEL: Page 16 of 111 APPLICANT'S NAME: APPLICATION FOR VARIANCE TO NOISE ORDINANCE MAIN STREET WATERLOO - JESSICA RUCKER APPLICANT'S ADDRESS: 212 E 4TH ST APPLICANT'S PHONE #: 319-291-2038 ANTICIPA'1'Ell DATE OF VARIANCE: ONital 1 \ tO (IOW NAME OF EVENT: FridayLoo TAMES OF DAY OF VARIANCE: 5:30-9:30 PM GEOGRAPHICAL LOCATION OF VARIANCE: Lincoln Park E 4th St, Mulberry St, Park Ave, Franklin DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. Band will play on a flatbed trailer in the park There will be 4-6 food vendors. Alcoholic beverages will be served. Music will play over the PA when the band is on break. Band ends at 9:30PM, people will leave the park, and tear down/clean up should be completed by 10PM No road dosures or special requests. CITY COUNCIL ACTION: APPROVAL: u4Ck �-- Applicaat's Signature t l'1020 Date Police Dept Recommen• ; 'on APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: Page 17 of 111 APPLICANT'S NAME: APPLICATION FOR VARIANCE TO NOISE ORDINANCE MAIN STREET WATERLOO - JESSICA RUCKER APPLICANT'S ADDRESS: 212 E 4TH ST APPLICANT'S PHONE #: 319-291-2038 ANTICIPPAthll DATE OF VARIANCE: NAME OF EVENT: FridayLoo 8/7/2020 TIMES OF DAY OF VARIANCE: 5:30-9:30 PM GEOGRAPHICAL LOCATION OF VARIANCE: Lincoln Park E 4th St, Mulberry St, Park Ave, Franklin DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: PLEASE EXPLAIN TBE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED TEE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. Band will play on a flatbed trailer in the park. There will be 4-6 food vendors. Alcoholic beverages will be served. Music will play over the PA when the band is on break. Band ends at 9:30PM, people will leave the park, and tear down/clean up should be completed by 10PM No road dosures or special requests. CITY COUNCIL ACTION: APPROVAL: jstici Applicant's Signature l }}1� LSD/ Date Police Dept. Recommen • 'on APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: XW Page 18 of 111 APPLICANT'S NAME: APPLICATION FOR VARIANCE TO NOISE ORDINANCE MAIN STREET WATERLOO - JESSICA RUCKER APPLICANT'S ADDRESS: 212 E 4TH ST APPLICANT'S PHONE #: 319-291-2038 ANTICIPATED DATE OF VARIANCE: NAME OF EVENT: FridayLoo 8/21/2020 TIMES OF DAY OF VARIANCE: 5:30-9:30 PM GEOGRAPHICAL LOCATION OF VARIANCE: Lincoln Park E 4th St, Mulberry St, Park Ave, Franklin DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOTCF ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. Band will play on a flatbed trailer in the park There will be 4-6 food vendors. Alcoholic beverages will be served. Music will play over the PA when the band is on break. Band ends at 9:30PM, people will leave the park, and tear down/clean up should be completed by 10PM No road closures or special requests. CITY COUNCIL ACTION: APPROVAL: QqAtiOk. atc - Applicant's Signature 1 � V11-)VP• ) Date Police Dept. Recommen APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: Page 19 of 111 APPLICANT'S NAME: APPLICATION FOR VARIANCE TO NOISE ORDINANCE MAIN STREET WATERLOO - JESSICA RUCKER APPLICANT'S ADDRESS: 212 E 4TH ST APPLICANT'S PHONE #: 319-291-2038 ANTICIPATED DATE OF VARIANCE: NAME OF EVENT: FridayLoo 9/4/2020 TIMES OF DAY OF VARIANCE: 5:30-9:30 PM GEOGRAPHICAL LOCATION OF VARIANCE: Lincoln Park E 4th St, Mulberry St, Park Ave, Franklin DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOIRF. ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. Band will play on a flatbed trailer in the park There will be 4-6 food vendors. Alcoholic beverages will be served. Music will play over the PA when the band is on break. Band ends at 9:30PM, people will leave the park, and tear down/clean up should be completed by 10PM No road closures or special requests. CITY COUNC]L ACTION: APPROVAL: DENIAL: \115fZiLli fiNAttk Applicant's Signature Il�ltib� Date Police Dept. Recommendati APPROVAL: DENIAL: DECIBEL LEVEL: Page 20 of 111 APPLICANT'S NAME: APPLICANT'S ADDRESS: APPLICANT'S PHONE #: APPLICATION FOR. VARIANCE TO NOISE ORDINANCE MAIN STREET WATERLOO - JESSICA RUCKER 212E 4TH ST 319-291-2038 ANTICIPATED DATE OF VARIANCE: 6/5/2020 NAME OF EVENT: My Waterloo Days TIMES OF DAY OF VARIANCE: 4PM to midnight GEOGRAPHICAL LOCATION OF VARIANCE: Lincoln Park E 4th St, Mulberry St, Park Ave, Franklin DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THB NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. 3 bands will play on stage that will be on Park Ave. There will be food vendors. Alcoholic beverages will be served. Music will play over the PA when the bands are switching. Live entertainment ends at 11:30PM, people will leave the park, and clean up should be completed by lAM. A separate letter with road closures will be submitted. CITY COUNCIL ACTION: APPROVAL: \kliAr0 104, Cite Applicant's Signature 401/070 Date Police Dept. Recommen lion APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: Page 21 of 111 APPLICANT'S NAIVE: APPLICATION FOR VARIANCE TO NOISE ORDINANCE MAIN STREET WATERLOO - JESSICA RUCKER APPLICANT'S ADDRESS: 212 E 4TH ST APPLICANT'S PHONE #: 319-291-2038 ANTICIPATED DATE OF VARIANCE: 6/6/2020 NAME OF EVENT: My Waterloo Days TIMES OF DAY OF VARIANCE: 9AM to midnight GEOGRAPHICAL LOCATION OF VARIANCE: Lincoln Park E 4th St, Mulberry St, Park Ave, Franklin DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. Color Run at 9AM (route to be submitted later), Kids bike races at 11AM, Car Show at noon Youth Talent Show at noon, Bags Tournament at 2, live music 3PM to 11:30PM, Family activities, and more. There will be food vendors. Alcoholic beverages will be served. Music will play over the PA starting at 9AM, in between events, & when the bands are switching. Live entertainment ends at 11:30PM, people will leave the park, and clean up should be completed by 2AM. A separate letter with road closures will be submitted. CITY COUNCIL ACTION: APPROVAL: -A\95.itr'61 \lbtat,cif- pplicant's Signature V1I/D Date Police Dept.. Recommen,.:,; on APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: Page 22 of 111 APPLICANT'S NAME: APPLICATION FOR. VARIANCE TO NOISE ORDINANCE MAIN STREET WATERLOO - JESSICA RUCKER APPLICANT'S ADDRESS: 212 E 4TH ST APPLICANT'S PHONE #: 319-291-2038 ANTICIPAtEL DATE OF VARIANCE: 6/20/2020 NAME OF EVENT: Food Truck Festival TIMES OF DAY OF VARIANCE: 11AM to 9PM GEOGRAPHICAL LOCATION OF VARIANCE: RiverLoop Expo Plaza Washington, Park Ave, Jefferson DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. Multiple food vendors, live music and entertainment, family activities Alcoholic beverages will be served. Music will play over the PA starting at 11AM, and in between bands. Live entertainment ends at 8PM, people will leave the plaza, and tear down/clean up should be completed by 10PM. A separate letter with road closures will be submitted if needed. CITY COUNCIL ACTION: APPROVAL: DENIAL: iersoen tr Applicant's Signature Date Police Dept. Recommen• 'on APPROVAL: DENIAL: DECIBEL LEVEL: Page 23 of 111 APPLICANT'S NAME: APPLICATION FOR VARIANCE TO NOISE ORDINANCE MAIN STREET WATERLOO - JESSICA RUCKER APPLICANT'S ADDRESS: 212E4THST APPLICANT'S PHONE #: 319-291-2038 ANTICIPA1Eu DATE OF VARIANCE: 7/4/2020 NAME OF EVENT: Mayor's Fireworks TIMES OF DAY OF VARIANCE: 5PM to midnight GEOGRAPHICAL LOCATION OF VARIANCE: RiverLoop Amphitheatre Park Ave DISTANCE OF ACITVITY FROM RESIDENTIAL PROPERTIES: PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. Multiple food vendors, live music and entertainment, family activities Alcoholic beverages will be served. Music will play over the PA in between bands. Fireworks will be about 10PM. Live entertainment ends at 11:30PM, people will leave the Amphitheatre, and tear down/clean up should be completed by 1AM. We will be requesting Park Ave be closed from Cedar St. to Lafayette starting at noon. CITY COUNCIL ACTION: APPROVAL: CO Vitita Applicant's Signature lo to Date Police Dept. Recomm' APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: Page 24 of 111 CITY OF WATERLOO Council Communication Resolution approving request of Airport Director for a directive to begin working with officials from the Federal Aviation Administration to decommission and future permanent closure, of Runway 6-24 at the Waterloo Regional Airport, due to the severe pavement condition of this runway surface, and authorizing the Mayor and City Clerk to execute documents regarding the decommissioning or closure process. City Council Meeting: 2/10/2020 Prepared: 1/15/2020 REVIEWERS: Department Reviewer Action Date Airport Kaspari, Keith Approved 1/15/2020 - 10:52 AM Clerk Office Even, LeAnn Approved 1/15/2020 - 1:14 PM ATTACHMENTS: Description Staff Memorandum to Waterloo City Council on Recommendation to Close Runway 6-24. ci SUBJECT: Submitted by: Type Cover Memo Resolution approving request of Airport Director for a directive to begin working with officials from the Federal Aviation Administration to decommission and future permanent closure, of Runway 6-24 at the Waterloo Regional Airport, due to the severe pavement condition of this runway surface, and authorizing the Mayor and City Clerk to execute documents regarding the decommissioning or closurerocess. Submitted By: Council members and Airport Board Liaisons Ray Feuss and Margaret Klein Recommended Action: Approve the recommendation as noted above by Airport Staff. Summary Statement: If approved, this will allow the Airport Director to begin working with officials from the FAA Regional Office in Kansas City to begin the decommissioning and future permanent closure of Runway 6-24. Airport Staff estimates that there will be minimal outward costs to proceed. There will of course be Staff time involved, yet there will be costs involved including: 1. Removal of all airfield guidance sign panels reflecting Runway 6-24 as reflected on the current FAA -approved Sign and Markings Plan; 2. Removal of approach, end and edge lighting fixtures. 3. The painting or placement of painted "X's" on various locations of the runway to provide a visual reference to pilots indicating that this runway is closed. Page 25 of 111 Expenditure Required: This would be required via the FAA -approved Airport Advisory Circular 150-S eries. 4. Publish in various aviation publications notating that the runway is closed. 5. Update and/or Revision of the FAA -approve Signage and Markings Plan. I would task this to ALO's consulting engineering firm (AECOM) for assistance. 6. Future removal of either FAA -owned (approach to Runway 6) or Airport -owned (approach to Runway 24) lighting aids at either end of the runway. 7. Complete other pavement markings changes on various taxiways, etc., as per the guidance from the FAA Pavement Markings Advisory Circular. 8. Potential removal for the LAHSO markings on the pavements, as may be directed / required by the FAA's Safety and Certification office. 9. General updates to the FAA -approved Airport Certification Manual. 10. Other requirements as may be necessary as directed by the FAA. Source of Funds: Minimal use of funds would be from the Airport's Operating Budget. This request complies with the City of Waterloo's Strategic Plan, as follows: Goal No: 1, and Strategy No: 1.3. Policy Issue: Goal No: 2, and Strategy No: 2.2. Goal No: 3, and Strategy No: 3.1, 3.3, 3.4, 3.5 and 3.8. Goal No: 4, and Strategy No: 4.1 and 4.5. Alternative: There are no alternatives as requested by Airport Staff for this request to City Leadership. Initially constructed around 1943, and with only one (1) two-inch rehab in 1981. Runway 6-24 is and has been for many years, showing extensive pavement deterioration as indicated in the attached Pavement Condition Index (PCI) survey, - and comprehensive completion of a Pavement Maintenance Management Plan (PMMP), originally completed in 2017 with final update in 2018. As attached, Staff was directed to provide to the Airport Board, cost estimates for the costs to rehabilitate this runway. Page 26 of 111 Staff tasked this to the airport's engineering consulting firm (AECOM). Background Information: Furthermore, looking at the costs involved, including the two requests by the Airport Board, via the City's CIP process for the following: 1. An estimated $300,000 for the routing and refilling of the many thousands of linear feet of pavement cracks, and to repaint the pavement markings; or, 2. An estimated $1,900,000 for a reconstruction of this runway surface, beginning with the approach end of Runway 24, and reducing the length from 5,400 feet to 3,280; and, to reduce the width from 130-feet to 75-feet. As such, and either way, the City of Waterloo nor the Airport Depaitiuent, can afford to expend the above funds necessary for either above option, whereas, the City of Waterloo would need to issue Bond Funds to complete either option. Any in-house by Airport Staff, or professionally generated Cost Benefit Analysis does not merit the City Leaders bonding for either of the above two options, or any option in the attached correspondence. Finally, it has been communicated for many years, that the Federal Aviation Administration will no longer provide any funding support to rehabilitate this runway, as this was a result of the City of Waterloo being a recipient of ARRA Fund to execute pavement improvements to the Center -Section of Runway 18-36 - the Airport's North -South and Secondary Runway. While the FAA will no longer provide any funding support, if the FAA does not, nor would the State provide any funding for this runway surface. Combined, our Primary Runway (12-30) and Secondary Runway (18-36) can accommodate (with a 10.5 knot or 12.075 mph) crosswind, can accommodate approximately 97.52% of all potential Air Traffic Operations (ATO's). With a higher crosswind speed (20-knots or 23 mph), combined via the Primary and Secondary Runways, via an FAA -approved "Windrose", via the Airport Master Plan and Airport Layout Plan for ALO, these two runway surfaces can accommodate approximately 99.97% of all potential Air Traffic Operations. Legal Descriptions: Not Applicable for this request by Staff. Page 27 of 111 WATERLOO CRUISE A NEW ALTITUDE INTER -DEPARTMENTAL CORRESPONDENCE TO: MEMBERS, WATERLOO CITY COUNCIL CC: Mayor Quentin Hart Michelle Weidner, CFO Sheila Combs, Airport Bookkeeper FROM: Keith Kaspari, C.M., MPA, Airport Direc DATE: January 13, 2020 RE: 4-Year Snapshot Review of Total Air Traffic Operations (Takeoffs & Landings) from Runway 6/24. As we have now completed CY-2019, Staff wanted to provide you all an updated 4-Year report of Air Traffic Operations (ATO's) for Takeoffs and Landings for Runway 6/24 at Waterloo Regional Airport, with numbers reflecting the following: CY-2016 377 Total Takeoffs and Landings (No Separate Monthly Reports. Just Seasonal Total - April thru November - as reported by the FAA's Air Traffic Control Tower) CY-2017 647 Total Takeoffs and Landings NOTE: Runway 6/24 Closed During the Months of November 2016 thru March 2017 April 40 May 50 June 50 July 50 August 50 September 113 October 108 November 164 December (Thru 12/3) 22 2790 Livingston Ln • Waterloo IA 50703 • P: 319-291-4483 • F: 319-291-4250 • www.FIyALO.com 1 Page 28 of 111 CY-2018 784 Total Takeoffs and Landings (Per Month) January 0 February 0 March 0 (Note: Operations on Runway 6/24 From January thru March Suspended due to Frozen Water in Runway Lighting cans) April (From Winter Season, Reopened Runway on April 24) 10 May 82 June (Runway 18/36 Reopened Due to Construction on June 4th) (Duration of Closure Lasted 6-Weeks) 273 July 151 August 60 September 129 October 56 November 15 December (Thru December 3th) 8 i Dino 0Q of 1 1 1 CY-2019 5.03 Total Takeoffs and Landings (Per Month) January 3 February 0 March 2 Apri 36 May 60 June 70 July 153 August 53 September 57 October 36 November 14 December 19 Summary: As reflected above, the 4-Year total reflects a tally of 2,311 takeoffs and landings, in contrast with a 4-Year average of 19,038 total Air Traffic Operations (final Air Traffic Operations for CY-2019) not available as of the date of this correspondence. The above total reflects an annual average of 577 takeoffs and landings, or approximately 3.03% of the overall total of the 19,038 Air Traffic Operations at Waterloo Regional Airport. Lastly, as you can see from the Pavement Condition Index (PCI) report (see attached), the report reflects Runway 6/24 to be in two conditions, "Poor" and "Very Poor." As you may know, the Airport Board directed me to submit two separate CIP Requests for the FY-2020 — 2024 CIP period, as follows: ➢ FY2020 Staff submitted a request for approximately $300,000 for the resealing and repainting of the runway. This is, at best, a highly conservative estimate, and temporary stop -gap for a handful of years until natural weathering will require City officials to continue on -going yet significant pavement rehabilitation, and/or much more expensive pavement reconstruction — either of which would require GO bond issuance. 3 Page30of 111 III Example No: 1 - If this project request was approved, and if the City of Waterloo bonded for an estimated $6,000,000 for a future Fiscal Year, the above project request alone would require approximately 5.0% of the $6M total — again, when there are much higher priority needs for the bonded funds the City of Waterloo would issue. For this example, the above annual average of 577 takeoffs and landings would equate to approximately $519.93 per landing or takeoff. As a result of discussion by senior City Leadership via the CIP projcess, this project request was not approved. Therefore, Staff has no intention of requesting funds for this project again in the future. ➢ F'Y2024 — Staff submitted a second request for approximately $1,900,000 for the complete reconstruction of the runway — yet, with a reduced length and width, from the current -day 5,400 long x 130 wide, to approximately 3,280 x 75. Example No: 2 - If this project request is approved, and if the City of Waterloo would again bond for an estimated $6,000,000 for a future Fiscal Year, this project request alone would dominate approximately 31.58% of the $6M total — again, when there are much higher priority needs for bonded funds the City of Waterloo would issue. For this example, the above annual average of 577 takeoffs and landings would equate to approximately $3,292.89 per landing or takeoff. As of the date of this correspondence, this project request for bond funds was not approved by Senior City Leadership, and Staff has no intention of submitting this request again. ➢ Additional Note: The Federal Aviation Administration, as of CY-20I1 and the then future project for an update to the Airport Master Plan, will no longer provide any federal funding support for this runway. This is due to the current Primary ILS (Instrument Landing System) Runway (12/30) in addition to our Secondary Runway (18/36), combined, that accommodates the following percentage of total air traffic operations at the following wind speeds —both in knots and miles per hour: WIND DATA — ALL WEATHER CROSSWIND SPEED IN KNOTS PER HOUR CROSSWIND SPEED IN MILES PER HOUR PRIMARY ILS RUNWAY 12/30 SECONDARY RUNWAY 18/36 COMBINED RUNWAYS 12/30 & 18/36 10.5 KNOTS 12.075 89.91% 85.54% 97.52% 13.0 KNOTS 14.95 94.75% 91.65% 99.16% 16.0 KNOTS 18.40 98.43% 96.97% 99.76% 20.0 KNOTS 23.0 99.63% 99.12% 99.96% NOTE: The Federal Aviation Administration determined that they would no longer provide any federal funding support for Runway 6/24 — as the City of Waterloo was a recipient of Federal Stimulus Funds via the American Recovery and Reinvestment Act (ARRA), as the City of Waterloo accepted a Stimulus Grant via the FAA for pavement improvements for ALO's Secondary Runway 18/36 (North -South) for the Center -Section of this Runway. 4 Page 31 of 111 SLIM1VIARY: As you can see from the numbers above, even with a minimum of crosswinds at 10.5 knots per hour, Runways 12/30 and 18/36 combined, accommodates approximately 97.52% of all potential air traffic operations. Therefore, using a Cost Benefit Analysis (CBA), the expenditure of bonded dollars for either the S300,000 or S1,900,000 does not justify the expenditure of these critical funds whereby there are much higher priority needs for the airport department combined with other higher priority needs by other City departments. Additionally, the above request for $1,900,000 will be the approximate match funding needed when the City of Waterloo undergoes an extensive rehabilitation and/or reconstruction program for our Primary Runway 12/30 (Northwest -Southeast) that will be needed to begin on or around FY-2029, as determined via a Staff Estimated Long -Range Needs Analysis (Attached). For this future Runway 12/30 project, total cost is estimated to approach $20,000,000 — and pending what the FAA will allow (final as reconstructed width), and type of pavement allowed (concrete or asphalt) to be constructed. Therefore, the City of Waterloo, as Airport Sponsor, will be required to provide a 10% match, or approximately $2,000,000, pending final scope of work for this future critical project. NOTE: For this project, the Federal Aviation Administration will not issue any "Discretionary" funding assistance to the City / Airport until Waterloo Regional Airport has a verified Financial Plan showcasing the matched local funding is available to complete the project each year over an estimated 4-Year construction (season) project. Discretionary Assistance by the FAA is defined as any funds allocated to the Community or Airport Sponsor in excess of the annual entitlement total received for project assistance. For ALO, that annual total is $1,000,000. End of Memo --- 5 Panes '19 of 1 1 1 z w 0 0 } CC 1- CC 0 0 ❑ ▪ [] ▪ CL 7 ❑ 0 l/ O 0 0 0 1- CCY 0 CC CC 7 ¢ ¢ O [,_[ w 0 C7 V1 0 7 V1 0 0. in O in O in O 00 N CV • • EVALUATED 1— O 0 • ■ YY -' III 0 ❑0 z¢ o¢ �z 0 0 z oW ce z o W J 0 0 W Q H 0- t 10 • 4 1[q[0K3 Ind CA. I P°N •uop•uol3 PI SJ-I Q-lV san\'d aIid ubl sap Wd LE. 7Z0Z 'CI02/81/ZI aut oW 5a0 NO031, :AC P®Hold Page 33 of 111 CITY OF WATERLOO DBA WATERLOO REGIONAL AIRPORT Long Range Planning and Needs Analysis FY2020 - FY2040 Federal Fiscal Year Project Description AIP Entitlement or Discretionary Funding @ 90% Local Match of 10% Via (PFC's or Other) Estimated Total Project Cost Percent Project Completed; or, Grant Sponsor to Use Bond Funds 1.Obstruction $141,750. $15,750. $157,500. 0% 2020 Mitigation ALO Using 3- 2. Complete $575,302. $63,923. $639,225. 0% Years of Reconstruction of Entitlement Funding G.A. Term. Apron (Charter Aircraft Area) 3.Complete $2,206,042. $245,116. $2,451,158. o 0% Sponsor carrying over Reconstruction of Taxiway B ENT funds (South) from 2018 & LOCATION: TTL: $2,923,094. TTL: $324,789. TTL: $3,247,883. 2019 Between Alpha Taxiway & Intersection of RWY-18/36 Maintenance of Runway 12/30 Application of 2021 Pavement Preservative. Add l'xwys Alpha (Fast & $634,528. $70,503. $705,031 N/A Echo), Add Airfield Pvmnt Markings Rehabilitation of 2022 Taxiway Alpha $1,150,987. $127,887. $1,278,874. N/A (West) 1.Airfield Pavement $189,248. $21,027. $210,275. 2023 Markings 2. Airfield Pavement $265,500. $29,500. $295,000. N/A Sweeper TTL: $454,748. TTL: $50,527. TTL: $505,275. No Project ALO to Carry Over 2024 Balance of Funds See Below See Below See Below N/A From 2023 & 2024 to 2025 RWY Rehabilitation Intersection of $2,000,000. $200,000. $2,200,000. 2025 RWY 18/36 Does Not Include Est. $594,725. N/A (N&S of RWY 12/30) In ENT Funds from 2023 Airport Fire Truck 2026 Replace 1993 $1,150,000. $115,000. $1,265,000. N/A Oshkosh T-1500 Misc. Terminal 2027 Renovations Replacement of Pax $1,000,000. $100,000. $1,100,000. N/A Boarding Bridge, Other Misc. Projs. RWY 12/30 Rehab. 2028 Evaluation, Financial Plan & $1,000,000. $100,000. $1,100,000. N/A Proj. Design Services Page 34 of 111 CITY OF WATERLOO DBA WATERLOO REGIONAL AIRPORT Long Range Planning and Needs Analysis FY2020 - FY2040 2029 Runway 12/30 Pvmnt Rehab Phase 1 of 4 ENT: $1,000,000. DISC: $3,500,000. $500,000. $5,000,000 Yes. Estimated At: $500,000. 2030 Runway 12/30 Pvmnt Rehab Phase 2 of 4 ENT: $1,000,000. DISC: $3,500,000. $500,000. $5,000,000 Yes. Estimated At: $500,000. 2031 Runway 12/30 Pvmnt Rehab Phase 3 of 4 ENT: $1,000,000. DISC: $3,500,000. $500,000. $5,000,000 Yes. Estimated At: $500,000. 2032 Runway 12/30 Pvmnt Rehab Phase 4 of 4 ENT: $1,000,000. DISC: $3,500,000. $500,000. $5,000,000 Yes. Estimated At: $500,000. 2033 Replace Snow Removal Equipment (TBD — Fleet Eval. ALO to Carry Over Funds to FY-2035 N/A 2034 Replace Snow Removal Equipment (TBD — Fleet Eval. ALO to Carry Over Funds to FY-2035 N/A 2035 Replace Snow Removal Equipment (Broom - Plow - Blower) $2,025,000. $225,000. $2,250,000 N/A 2036 Airport Fire Truck Replace 2006 E-One Titan $1,150,000. $115,000. $1,265,000. N/A 2037 Pavement Rehab. West & East General Aviation Apron, Taxilanes HNGR 4 and T-HNGR Areas A-B-C $1,000,000. $100,000. $1,100,000. Does Not Include $1,050,000 in ENT from 2035 N/A 2038 Sponsor to Carry Over Funds to 2040 N/A 2039 Sponsor to Carry Over Funds 2040 N/A 2040 New Hangar Development Site Prep, Design Services and Construction $3,000,000. $300,000. $3,300,000. N/A ESTIMATED PROJECT TOTALS S35,488,357. $3,828,706. $39,911,788. N/A Shared Junk/ACIP-Alrpart Capital Imp Program — KK — ALO —Long Range Plan Page 35 of 111 RUNWAY LENGTH REQUIREMENTS Runway Design Category Small Airplanes - Approach Speed Less Than 30 Knots Small Airplanes - Approach Speed Less Than 50 Knots 75% Small Airplanes With Less Than 10 Seats 95% Small Airplanes With Less Than 10 Seats 100% Small Airplanes With Less Than 10 Seats Small Airplanes With 10 or More Seats Large Airplanes - 75% of Fleet at 60% Useful Load Large Airplanes - 75% of Fleet at 90% Useful Load Large Airplanes - 100% of Fleet at 60% Useful Load Large Airplanes - 100% of Fleet at 60% Useful Load Critical Design Aircraft (Maximum Take -Off Weight) ERJ 140/145 MD-87 B737-800 Based on FAA Advisory Circular 150/5325-4A and Manufacturer's Data. Length (ft.) 330 870 2,750 3,280 3,890 4,350 5,460 7,000 5,510 8,290 6,791 8,430 8.400 Option Runway Length by Width Estimated Construction Cost Reconstruct Current Configuration 5,400' by 130' $5,307,900 95% Small Aircraft < 10 Seats (Includes Pavement Removal) 3,280' by 75' $2,978,250 95% Small Aircraft < 10 Seats 3,280' by 75' $2,514,020 100% Small Aircraft < 10 Seats (Includes Pavement Removal) 3,890' by 75' $3,434,200 100% Small Aircraft < 10 Seats 3,890' by 75' $2,949,300 Page 36 of 111 Page 37 of 111 Reconstruct Runway 6-24 Existing Width and Length (5,400 by 130) Description Unit Estimated Quantity Estimated Unit Price Total Estimate Mobilization and Safety LS 1 $ 630,500.00 $ 630,500.00 Pavement Removal 5YD 78,000 $ 5.30 $ 413,400.00 Excavation CYD 13,000 $ 5.50 $ 71,500.00 Base Course CYD 13,000 $ 30.00 $ 390,000.00 Bituminous Pavement Ton 20,000 $ 80.00 $ 1,600,000.00 Pavement Grooving SYD 78,000 $ 6.00 $ 468,000.00 Pavement Marking LS 1 $ 10,000.00 $ 10,000.00 Runway Edge Lights EA 70 $ 800.00 $ 56,000.00 Lighting Cable & Conduit LFT 18,000 $ 8.00 $ 144,000.00 Contingency (15%) LS 1 $ 567,500.00 $ 567,500.00 Design/Construction Administration LS 1 $ 957,000.00 $ 957,000.00 Total Construction Estimate $ 5,307,900.00 Page 38 of 111 Page 39 0 111 Reconstruct Runway 6-24 95% of Small Aircraft Less than 10 Seats 3280 by 75 - With Pavement Removal Outside of Runway Description Unit Estimated Quantity Estimated Unit Price Total Estimate v Mobilization and Safety LS 1 $ 353,700.00 $ 353,700.00 Pavement Removal SYD 84,500 $ 5.30 $ 447,850.00 Excavation CYD 4,600 $ 5.50 $ 25,300.00 Backfill Removal Areas Beyond Pavement CYD 6,500 $ 10.00 $ 65,000.00 Base Course CYD 4,600 $ 30.00 $ 138,000.00 Bituminous Pavement Ton 7,000 $ 80.00 $ 560,000.00 Pavement Grooving SYD 27,400 $ 6.00 $ 164,400.00 Pavement Marking SFT 1 $ 9,000.00 $ 9,000.00 Runway Edge Lights EA 50 $ 800.00 $ 40,000.00 Lighting Cable & Conduit LFT 10,000 $ 8.00 $ 80,000.00 Relocate VASI LS 1 $ 100,000.00 $ 100,000.00 Topsoiling CYD 6,500 $ 15.00 $ 97,500.00 Seeding and Mulching ACRE 15 $ 2,800.00 $ 42,000.00 Contingency (15%) LS 1 $ 318,500.00 $ 318,500.00 Design/Construction Administration LS 1 $ 537,000.00 $ 537,000.00 Total Construction Estimate $ 2,978,250.00 Reconstruct Runway 6-24 95% of Small Aircraft Less than 10 Seats 3280 by 75 without Pavement Removal Outside of Runway Description Unit Estimated Quantity Estimated Unit Price Total Estimate Mobilization and Safety LS 1 $ 298,600.00 $ 298,600.00 Pavement Removal SYD 27,400 $ 5.30 $ 145,220.00 Excavation CYD 4,600 $ 5.50 $ 25,300.00 Backfill Removal Areas Beyond Pavement CYD $ 10.00 $ Base Course CYD 4,600 $ 30.00 $ 138,000.00 Bituminous Pavement Ton 7,000 $ 80.00 $ 560,000.00 Pavement Grooving SYD 27,400 $ 6.00 $ 164,400.00 Pavement Marking SFT 1 $ 20,000.00 $ 20,000.00 Runway Edge Lights EA 50 $ 800.00 $ 40,000.00 Lighting Cable & Conduit LFT 10,000 $ 30.00 $ 300,000.00 Relocate VAST LS 1 $ 100,000.00 $ 100,000.00 Topsoiling CYD - $ 15.00 $ - Seeding and Mulching ACRE - $ 2,800.00 $ - Contingency (15%) LS 1 $ 269,000.00 $ 269,000.00 Design/Construction Administration LS 1 $ 453,500.00 $ 453,500.00 Total Construction Estimate $ 2,514,020.00 Page 40 of 111 0- %Jim ff., tot Page 41 of 111 Reconstruct Runway 6-24 100% of Small Aircraft Less than 10 Seats 3280 by 75 without Pavement Removal Outside of Runway Description Unit Estimated Quantity Estimated Unit Price Total Estimate Mobilization and Safety LS 1 $ 408,000.00 $ 408,000.00 Pavement Removal SYD 84,500 $ 5.30 $ 447,850.00 Excavation CYD 5,500 $ 5.50 $ 30,250.00 Backfill Removal Areas Beyond Pavement CYD 16,500 $ 10.00 $ 165,000.00 Base Course CYD 5,500 $ 30.00 $ 165,000.00 Bituminous Pavement Ton 8,300 $ 80.00 $ 664,000.00 Pavement Grooving SYD 32,500 $ 6.00 $ 195,000.00 Pavement Marking SFT 1 $ 11,000.00 $ 11,000.00 Runway Edge Lights EA 56 $ 800.00 $ 44,800.00 Lighting Cable & Conduit LFT 12,000 $ 8.00 $ 96,000.00 Relocate VASI LS 1 $ 100,000.00 $ 100,000.00 Topsoiling CYD 6,000 $ 15.00 $ 90,000.00 Seeding and Mulching ACRE 11 $ 2,800.00 $ 30,800.00 Contingency (15%) LS 1 $ 367,000.00 $ 367,000.00 Design/Construction Administration LS 1 $ 619,500.00 $ 619,500.00 Total Construction Estimate $ 3,434,200.00 Reconstruct Runway 6-24 100% of Small Aircraft Less than 10 Seats 3890 by 75 - Without Pavement Removal Outside of Runway Description Unit Estimated Quantity Estimated Unit Price Total Estimate - Mobilization and Safety LS 1 $ 350,500.00 $ 350,500.00 Pavement Removal SYD 32,500 $ 5.30 $ 172,250.00 Excavation CYD 5,500 $ 5.50 $ 30,250.00 Backfill Removal Areas Beyond Pavement CYD $ 10.00 $ Base Course CYD 5,500 $ 30.00 $ 165,000.00 Bituminous Pavement Ton 8,300 $ 80.00 $ 664,000.00 Pavement Grooving SYD 32,500 $ 6.00 $ 195,000.00 Pavement Marking SFT 1 $ 20,000.00 $ 20,000.00 Runway Edge Lights EA 56 $ 800.00 $ 44,800.00 Lighting Cable & Conduit LFT 12,000 $ 30.00 $ 360,000.0D Relocate VASI LS 1 $ 100,000.00 $ 100,000.00 Topsoiling CYD - $ 15.00 $ - Seeding and Mulching ACRE - $ 2,800.00 $ - Contingency (15%) LS 1 $ 315,500.00 $ 315,500.00 Design/Construction Administration LS 1 $ 532,000.00 $ 532,000.00 Total Construction Estimate $ 2,949,300.00 Page 42 of 111 IlMEMMft .-- —oal ..0.41111111‘,A, Page 43 of 111 Page 45 of 111 Page 46 of 111 Page 47 of 111 Page 48 of 111 Page 49 of 111 =mann beftsgiginismagi Page bUof111 Page 51 of 111 NW 1NiLE..., 1 \\\ \\V MM 1...111.111A \ • /, Page -2 of 111 Page 53 of 111 2015-04-05 19.13.38 2015-04-05 19.09.15 2015-04 05 19.08.09 2015-04-135 19.06.58 r_,_, �.-. 2015-04-05 19.03.54 2015-04-05 19.00.41 2015-04-05 19.10.34 2015-04-05 19.09.07 2015-04-0519.08.04 2015-04-05 19.05.02 ti 2015-04-05 19.03.37 2015-04-0519.00.37 2015-04-05 19.10.23 2015-04-05 19.08.40 2015-04-0519.07.40 2015-04-05 19 04.52 2015-04-05 19.03.28 2015-04-05 18.59.56 2015-04-05 19.10.13 2015-04-05 19.08.32 2015-04-05 19.07.32 2015-04-0519.04.35 2015-04-05 19,01.01 2015-04-05 18.59.40 2015-04-05 19.09.46 2015-04-05 19.08.14 2015-04-05 19.07.07 2015-04-05 19,04.05 2015-04-05 19.00.54 2015-04-05 18.59,17 2015-04-05 18.59.04 2015-04-05 18.58.57 2015-04-0518.58.20 2015-04-05 18.58.14 2 015-0 4 -05 18.58.08 Page 54 of 111 2015-04-05 18.57.39 2015-04-05 18.56.15 2015-04-05 18.55.13 2015-04-05 18.51.05 2015-04-05 18.48.55 2015-04-05 18.44.43 2015-04-05 18.57.32 2015-04-05 18.56.11 HDR 2015-04-05 18.54.57 2015-04-05 18.51.01 2015-04-05 18.48.48 2015-04-05 18.44.38 2015-04-05 18.57.03 2015-04-05 18.56.10 2015-04-05 18.54.21 2015-04-05 18.49.42 2015-04-05 18.45.25 2015-04-05 18.44.29 2015-04-05 18.56.58 2015-04-05 18.55.45 2015-04-05 18.54.14 2015-04-0518.49.36 2015-04-05 18.45.20 HDR 2015-04-05 18.44.09 2015-04-05 18.56,20 2015-04-05 18.55.26 2015-04-05 18,51.06 HDR 2015-04-05 18.48.59 2015-04-05 18.45.20 2015-04-05 18.43.57 2015-04-05 18.43.46 2015-04-05 18.43.31 2015-04-05 18.43.21 2015-04-05 18.42.55 2015-04-05 18.42.43 Page 55 of 111 2015-04-05 18.41.16 2015-04-05 18.39.03 2015-04-05 18.37.57 2015-04-05 18.33.41 2015-04-05 18.30.52 2015-04-05 18.28.18 2015-04-05 18.41.02 2015-04-05 18.38.53 2015-04-05 18.37.47 2015-04-05 18.32.57 2015-04-05 18.30.38 2015-04-05 18.28.11 2015-04-05 18.40.37 ' 2015-04-05 18.38.42 2015-04-05 18.35.50 2015-04-05 18.31.32 2015-04-05 18.30.24 2015-04-05 18.28.05 2015-04-05 18.40.24 2015-04-05 18.38.17 2015-04-05 18 34.13 2015-04-05 18.31.17 2015-04-05 18.30.17 2015-04-05 18.27.59 HDR 2015-04-05 18.39.16 2015-04-05 18.38.07 2015-04-05 18.34.07 2015-04-05 18.31.04 2015-04-05 18.28.39 2015-04-05 18.27.59 2015-04-05 18.26.14 2015-04-05 18.26.06 2015-04-05 18.25.53 2015-04-05 18.25.40 -'.0 15..04-05 18.25.34 Page 56 of 111 2015-04-05 18.24 28 2015-04-05 18.20.51 2015-04-05 18.18.04 2015-04-05 18.16.53 2015-04-05 18.15.09 2015-04-05 18.12.38 2015-04-05 18.24 16 2015-04-05 18.20.41 2015-04-05 18.17.45 2015-04-05 18.16.45 2015-04-05 18.14.58 2015-04-05 18.12.32 2015-04-05 18.24.05 2015-04-05 18.19.21 2015-04-05 18.17.38 2015-04-05 18.16.40 2015-04-05 18.13.54 2015-04-05 18.12.16 2015-04-05 18.23.53 2015-04-05 18.18.44 2015-04-05 18.17.18 2015-04-05 18.16.10 /�1l�111iL4M'iIIl11111�1\ 2015-04-05 18.13.21 2015-04-05 18.12.08 2015-04-05 18.23.44 2015-04-05 18.18.13 2015-04-05 18.17 12 2015-04-05 18.15.54 2015-04-05 18.13.12 2015-04-05 18.11.50 2015-04-05 18.11.38 2015-04-05 18.10.47 2015-04-05 18.09.23 2015-04-05 18.08.36 2015-04-05 18.08.30 Page 57 of 111 2015-04-05 18.08.18 2015-04-05 18.07.09 2015-04-05 18.05.56 2015-04-05 18.05.18 2015-04-05 18.03.48 2015-04-05 18.01.52 2015-04-05 18.07.57 2015-04-05 18.06.57 2015-04-05 18.05.41 HDR 2015-04-05 18.04.47 2015-04-05 18.03.28 2015-04-05 18.01.32 2015-04-05 18.07.38 2015-04-05 18.06.46 2015-04-05 18.05.40 2015-04-05 18.04.41 2015-04-05 18.03.15 2015-04-05 18.01.28 2015-04-05 18.07.24 2015-04-05 18.06.30 2015-04-05 18.05.32 2015-04-05 18.04.20 2015-04-05 18.02.50 2015-04-05 18.07.09 HDR 2015-04-05 18.06.10 2015-04-05 18.05.25 2015-04-05 18.04.07 2015-04-05 18.02.23 2015-04-05 18.01.20 2015-04-05 18.00.37 2015-04-05 18.00.28 Page 58 of 111 CITY OF WATERLOO Council Communication Resolution approving a Cedar Trails Partnership grant application in the amount of $2,500, for the purchase and installation of a new Prairie Pathways Interpretive Panel near the site of Black Hawk County's first Courthouse, located on the Cedar Valley Lakes Trail near E. llth Street, along the Cedar River. City Council Meeting: 2/10/2020 Prepared: 1/31/2020 REVIEWERS: Department Reviewer Action Date Leisure Services Huting, Paul Approved 2/3/2020 - 11:28 AM Clerk Office Even, LeAnn Approved 2/4/2020 - 9:41 AM ATTACHMENTS: Description Type ❑ Support Letter BHC Cover Memo ❑ presentation - old courthouse Cover Memo SUBJECT: Submitted by: Recommended Action: S ummary S tatement: Expenditure Required: Source of Funds: Policy Issue: Background Information: Resolution approving a Cedar Trails Partnership grant application in the amount of $2,500, for the purchase and installation of a new Prairie Pathways Interpretive Panel near the site of Black Hawk County's first Courthouse, located on the Cedar Valley Lakes Trail near E. llth Street, along the Cedar River. Submitted By: Paul Huting, Leisure Services Director Approve resolution. Black Hawk County Auditor Grant Veeder requested that we partner with the County to install a panel near the original courthouse site. The County Board of Supervisors voted unanimously to support the project and to contribute $150 match for the project. Their support letter is attached. The estimated project cost is $2,650 with in-house installation valued at $500 Total project estimated cost including installation = $3150. Cedar Trails Partnership Grant - $2,500. Black Hawk County match - $ 150 Leisure Services would provide labor and materials to install panel- $500 value This interpretive project would support the City of Waterloo Strategic Plan, Strategy 4.5- "Maintain City facilities that support quality of place". Black Hawk County Auditor Grant Veeder requested that we partner with the County to install a panel near the original courthouse site. The County Board of Supervisors voted unanimously to support the project and to contribute $150 match for the project. Their support letter is attached Page 59 of 111 Black Hawk County Board of Supervisors Linda L. Laylin Tom Little Chris Schwartz Dan Trelka Craig White 833-3076 833-3075 833-3074 833-3077 833-3078 James Perry Finance Director Dana Laidig Administrative Aide *�-ucyWe.aswr p4Ng(q�e.2a�.�t"�',�aeF January 29, 2020 Cedar Trails Partnership 6510 Hudson Road Cedar Falls, IA 50613 To Whom It May Concern: Upon the request of Waterloo Leisure Services Director Paul Huting, the Black Hawk County Board of Supervisors has approved a county donation of $150 to the erection of an interpretive panel marking the location of the first Black Hawk County Courthouse. This donation is contingent upon the awarding of a $2,500 grant that the city is seeking from your organization. The county supervisors encourage you to respond favorably to the city's application, so that this interesting and significant piece of our county's history can be properly commemorated. Let us know if we can answer any questions you may have in this regard. Sincerely, Chris Schwartz Chair, Black Hawk County Board o Supervisors 316 E. 5th Street ■ Room 203 • Waterloo, Iowa 50703 ■ Phone: 319-833-3003 ■ Fax: 319-833-3070 • Email supervisors©co.black-hawk.ia.us www.co.black-hawk.ia.us Page 60 of 111 .4.54,..:0,,,i.:..k.'. E , -r i i Page 66 of 111 CITY OF WATERLOO Council Communication Resolution approving Notice of Intent for NPDES coverage under general permit to the Iowa Department of Natural Resources for FY 2020 Newell Street Rise Project, Contract No. 991, and authorizing the Mayor to execute said document. City Council Meeting: 2/10/2020 Prepared: 2/3/2020 REVIEWERS: Department Engineering Clerk Office SUBJECT: Submitted by: Recommended Action: Expenditure Required: Reviewer Knutson, Jamie Even, LeAnn Action Approved Approved Date 2/3/2020 - 4:32 PM 2/4/2020 - 10:02 AM Resolution approving Notice of Intent for NPDES coverage under general permit to the Iowa Department of Natural Resources for FY 2020 Newell Street Rise Project, Contract No. 991, and authorizing the Mayor to execute said document. Submitted By: Jamie Knutson, PE, City Engineer Recommend approvaL These documents have been reviewed by this office and recommends approval by the City Council. $175.00 (1-year permit) Page 68 of 111 CITY OF WATERLOO Council Communication Motion approving final quantity adjustment for a net decrease of $713, in conjunction with the FY 2020 Levee Rip Rap Spraying, Contract No. 989, and authorizing the Mayor and City Clerk to execute said document. City Council Meeting: 2/10/2020 Prepared: 2/4/2020 REVIEWERS: Department Reviewer Action Date Engineering Knutson, Jamie Approved 2/5/2020 - 10:17 AM Clerk Office Higby, Nancy Approved 2/5/2020 - 4:11 P M ATTACHMENTS: Description Type ❑ Cont 979_Final Qty Summary Cover Memo SUBJECT: Submitted by: Summary Statement: Source of Funds: Motion approving final quantity adjustment for a net decrease of $713, in conjunction with the FY 2020 Levee Rip Rap Spraying, Contract No. 989, and authorizing the Mayor and City Clerk to execute said document. Submitted By: Matt Schindel, Associate Engineer This is the accumulated amount of adjustments from original to final quantities that were determined necessary during the construction of the project, which results in a net decrease to the total project cost. GO Bonds Page 69 of 111 CITY OF WATERLOO, IOWA FINAL QUANTITY ADJUSTMENT PROJECT: F.Y. 2020 LEVEE RIP RAP SPRAYING CONTRACT NO. 989 Date Prepared: February 4, 2020 AMOUNT: $713.00 DECREASE TO: LANDMARK TURF SERVICES, LLC , Contractor You are hereby ordered to perform the following extra work on your contract dated August 12, 2019. A. Description of extra work to be done: Adjust original construction quantities to actual construction quantities. B. Reason for ordering extra work: As -built quantities varied for some bid items C. Settlement for cost of extra work to be made as follows: Compensation already made to contractor through bid items. See attached summary. TOTAL DECREASE $713.00 BY: LANDMARK TURF SERVICES, LLC Mayor ATTEST: Date CONTRACTOR City Clerk BY: TITLE: Date Date APPROVED: City Engineer Date FINAL QTY. ADJ. Cont #989 Sheet 1 (Tape 70 of 111 0 P] ITEM DESCRIPTION o o 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 O O O o 0 0 0 N, o O O 4 0 0 0 0 0 h O o 0 o O O o o o o N O 6 6 6 6 6 6 6 6 d d d 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 o t� PI O b b nw 00o r h 00 O O 00 4\ 0 r ('1 0 T to 00 00 0 m 6969...969C9 fn !/j 69 00 £9 69 69 69 49 04 4A 69 o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 o o O 00 00 N 0 0 0 o0 r Q' '0 r 04 0 G, 00 O 00 W 00 ni C1 v 00 4944 44 64 49 44 09 00 6, 69 cry 0000000,000 00000660666 0 0 0 0 0 0 0 0 0 0 0 w �W 0 R p q Ca rA W 0 Q0F,� w A q w w U.a-“,� ww W 0 W g e Q O W p 0 W2 W z' F d �q W° W z '0 d Q w' a w a›: W x x 5 A . 0 >.. z > : U r F [cl , OU fr x 0 O- 5 0 0. w Q W . fr4 fr z n N N w W 0 W tG W rFn Z W 7 O d xx y 00 wCW7, i,=,, i; u 0zR tF"ow w`o 00U^ W Fw.,o U3�-1 z rxa: r4W.Au:2 W H 0 ww000000 3 .a 0A0 QAc4Qd dRd www wwowa aF'F a UUUUUwQ00UF"' 0 QUANTITY ADJUSTMENT PAY ESTIMATES #I & #2 Page 71 of 111 CITY OF WATERLOO Council Communication Resolution approving Completion of Project and Recommendation of Acceptance of Work for work performed by Landmark Turf Services, LLC, of Dunkerton, Iowa, in the amount of $39,145, in conjunction with the FY 2020 Levee Rip Rap Spraying, Contract No. 989, and receive and file a two-year maintenance bond. City Council Meeting: 2/10/2020 Prepared: 2/4/2020 REVIEWERS: Department Reviewer Action Date Engineering Knutson, Jamie Approved 2/4/2020 - 4:58 PM Clerk Office Higby, Nancy Approved 2/5/2020 - 4:13 PM SUBJECT: Submitted by: S ummary S tatement: Source of Funds: Resolution approving Completion of Project and Recommendation of Acceptance of Work for work performed by Landmark Turf Services% LLC, of Dunkerton, Iowa, in the amount of $39,145, in conjunction with the FY 2020 Levee Rip Rap Spraying, Contract No. 989, and receive and file a two-year maintenance bond. Submitted By: Jamie Knutson, PE, City Engineer Landmark Turf Services, LLC has completed the above referenced project in accordance with the plans and specifications. Transmitted also to the Clerk's Office is the Maintenance Bond that guarantees to remedy any defects in workmanship or materials that may develop in said work within a period of two (2) years from the date of the acceptance of the work under said contract. GO Bonds Page 72 of 111 CITY OF WATERLOO Council Communication Resolution approving Supplemental Agreement No. 1 to the Professional Services Agreement with Clapsaddle-Garber Associates, Inc., of Cedar Falls, Iowa, in an amount not to exceed $5,230, in conjunction with the FY 2020 3200 Block W. Airline Highway Sanitary Sewer, Contract No. 979, and authorizing the Mayor to execute said document. City Council Meeting: 2/10/2020 Prepared: 2/4/2020 REVIEWERS: Department Reviewer Action Date Engineering Knutson, Jamie Approved 2/4/2020 - 4:14 PM Clerk Office Even, LeAnn Approved 2/5/2020 - 4:28 PM ATTACHMENTS: Description Type D Cont 979_CGA_Supplemental Agreeement No. 1 Cover Memo SUBJECT: Resolution approving Supplemental Agreement No. 1 to the Professional Services Agreement with Clapsaddle-Garber Associates, Inc., of Cedar Falls, Iowa, in an amount not to exceed $5,230, in conjunction with the FY 2020 3200 Block W. Airline Highway Sanitary Sewer, Contract No. 979, and authorizing the Mayor to execute said document. Submitted by: Submitted By: Matt Schindel, Associate Engineer Recommended Action: Expenditure Required: $5,230 Source of Funds: TIFF Legal Descriptions: North of MLK, Jr. Drive and west of Northeast Drive Page 73of111 Letter Amendment to the Engineering Services Agreement (ESA) Between City of Waterloo, IA (Owner) and Clapsaddie-Garber Associates, Inc., Cedar Falls, IA (Engineer) Project: Waterloo Project 979, Airline Highway Sanitary Sewer Extension CGA PN 2435 Amendment to Engineering Services Agreement: The ESA dated April 16, 2019 shall be amended as follows: The original length for the sewer extension is approximately 680 LF. The City requested that an additional 287 LF be included in the project. Task 1 Boundary & Topographical Survey shall be increased by $400.00 Task 2 Contract Documents and Bid Letting shall be increased by $2,280.00 Task 3 Construction Phase Services shall be increased by $2,550.00 to include an additional week of construction. Total amount of this Amendment to Engineering Services Agreement is $5,230. IN WITNESS THEREOF, the parties have made and authorize their representatives to execute this Letter Amendment to the STANDARD AGREEMENT FOR ENGINEERING SERVICES on this day of .��tfruo. y LI { 20 a0 Authorization to Proceed: ENGINEER: OWNER: Clapsaddle-Garber Associates, Inc. City of Waterloo, IA Travis R. Stewart, P.L.S. Vice President Title: By: Page 74of111 CITY OF WATERLOO Council Communication Resolution approving an agreement with the Iowa Department of Transportation, in the amount of $496,000, for a Federal -Aid Surface Transportation Block Grant, Covering Downtown Traffic Signal Fiber Optics and Traffic Monitoring Cameras, bound by Walnut, Mullan, Washington, and 6th Streets, DOT Project Number STBG-SWAP-8155(769)--SG-07, and authorizing the Mayor and City Clerk to execute said document. City Council Meeting: 2/10/2020 Prepared: 2/4/2020 REVIEWERS: Department Reviewer Traffic Operations Even, LeAnn Action Approved ATTACHMENTS: Description ❑ DOT Grant Agreement Downtown Fiber & Cameras SUBJECT: Submitted by: Recommended Action: S ummary S tatement: Expenditure Required: Source of Funds: Policy Issue: Background Information: Type Cover Memo Date 2/5/2020 - 4:45 PM Resolution approving an agreement with the Iowa Department of Transportation, in the amount of $496,000, for a Federal -Aid Surface Transportation Block Grant, Covering Downtown Traffic Signal Fiber Optics and Traffic Monitoring Cameras, bound by Walnut, Mullan, Washington, and 6th Streets, DOT Project Number S TBG-SWAP- 8155(769)--S G-07, and authorizing the Mayor and City Clerk to execute said document. Submitted By: Mohammad Elahi, Traffic Engineer Approve resolution and Authorize the Mayor to execute said document. This project will allow for completion of fiber optic interconnect of downtown traffic signals and installation of traffic monitoring cameras. $620,000 $496,000 Federal Aid in form of Swap Funds $124,000 G.O. Bond Goal 2 - Strategy 2.2 - Enlist all City departments and staff members to promote a safer community City has been gradually installing traffic fiber optic communications links and monitoring cameras according to signal and camera Master Plan. This project completes 1 segment of the needs. Page 75of111 June 2018 IOWA DEPARTMENT OF TRANSPORTATION Agreement for a Surface Transportation Block Grant Program Federal -aid Swap Project Recipient: City of Waterloo Project No.: STBG-SWAP-8155(769)--SG-07 Iowa DOT Agreement No.: 2-19-STBG-SWAP-037 This is an agreement between the City of Waterloo, Iowa (hereinafter referred to as the Recipient) and the Iowa Department of Transportation (hereinafter referred to as the Department) for Surface Transportation Block Grant (STBG) Program Federal -aid Swap funds under 761 Iowa Administrative Code (IAC) Chapter 162. Iowa Code Section 306A.7 provides for the Recipient and the Department to enter into agreements with each other for the purpose of financing transportation improvement projects on streets and highways in Iowa. Pursuant to the terms of this agreement, applicable statutes, and administrative rules, the Department agrees to provide STBG Federal -aid Swap funding to the Recipient for the authorized and approved costs for eligible items associated with the project. Under this agreement, the parties further agree as follows: 1. The Recipient shall be the lead local governmental agency for carrying out the provisions of this agreement. 2. All notices required under this agreement shall be made in writing to the appropriate contact person. The Department's contact persons will be the Local Systems Project Development Engineer, Christy VanBuskirk, and Eastern Region Local Systems Field Engineer, Kent L. Ellis. The Recipient's contact person shall be the City Traffic Engineer, Mohammad Elahi. 3. The Recipient shall be responsible for the development and completion of the following described STBG project: Waterloo, Traffic Signal Fiber Optics and Traffic Monitoring Cameras: Downtown bound by Walnut, Mullan, Washington, 6th 4. Eligible project activities will be limited to the following: construction, engineering, inspection, and right-of-way acquisition. Under certain circumstances, eligible activities may also include utility relocation or railroad work that is required for construction of the project. 5. The Recipient shall receive reimbursement for costs of authorized and approved eligible project activities from STBG Federal -aid Swap funds. The portion of the project costs reimbursed by STBG Federal -aid Swap funds shall be up to $496,000 for the following phases of work as stipulated by the Iowa Northland Regional Council of Governments: X Preliminary Engineering X Construction Engineering Right -of -Way X Construction Other (please specify) 6. The Recipient shall pay for all project costs not reimbursed with STBG Federal -aid Swap funds. 7. If the project described in Section 3 drops out of the Iowa Northland Regional Council of Governments current TIP or the approved current STIP prior to obligation of funds, and the Recipient fails to reprogram the project in the appropriate TIP and STIP within 3 years, this agreement shall become null and void. 8. The Recipient shall let the project for bids through the Department. 9. If any part of this agreement is found to be void and unenforceable, the remaining provisions of this agreement shall remain in effect. 10. It is the intent of both parties that no third party beneficiaries be created by this agreement. Page 76of111 STBG Swap Project Agreement Page 2 11. This agreement and the attached Exhibit 1 constitute the entire agreement between the Department and the Recipient concerning this project. Representations made before the signing of this agreement are not binding, and neither party has relied upon conflicting representations in entering into this agreement. Any change or alteration to the terms of this agreement shall be made in the form of an addendum to this agreement. The addendum shall become effective only upon written acceptance of the Department and the Recipient. IN WITNESS WHEREOF, each of the parties hereto has executed this agreement as of the date shown opposite its signature below. City Signature Block By Date , 20 Title of city official , certify that I am the City Clerk of Waterloo, and that , who signed said Agreement for and on behalf of the city was duly authorized to execute the same by virtue of a formal resolution duly passed and adopted by the city on the day of , 20 Signed Date , 20 City Clerk of Waterloo, Iowa IOWA DEPARTMENT OF TRANSPORTATION Highway Administration By Date , 20 Kent L. Ellis, P.E. Local Systems Field Engineer Eastern Region Page 77 of 111 EXHIBIT 1 General Agreement Provisions for use of Federal -aid Swap Funds on Non -primary Projects Unless otherwise specified in this agreement, the Recipient shall be responsible for the following: 1. General Requirements. a. The Recipient shall take the necessary actions to comply with applicable State and Federal laws and regulations. To assist the Recipient, the Department has provided guidance in the Instructional Memorandums to Local Public Agencies (I.M.$), available on-line at: https://iowadot.gov/local systems/publications/im/Ipa ims. The Recipient shall follow the applicable procedures and guidelines contained in the I.M.s in effect at the time project activities are conducted. b. In accordance with Iowa Code Chapter 216 and associated subsequent nondiscrimination laws and regulations, the Recipient shall not discriminate against any person on the basis of race, color, creed, age, sex, sexual orientation, gender identity, national origin, religion, pregnancy, or disability. c. The Recipient shall comply with the requirements of Title II of the Americans with Disabilities Act of 1990 (ADA), Section 504 of the Rehabilitation Act of 1973 (Section 504), the associated Code of Federal Regulations (CFR) that implement these laws, and the guidance provided in I.M. 1.080, ADA Requirements. When pedestrian facilities are constructed, reconstructed, or altered, the Recipient shall make such facilities compliant with the ADA and Section 504. d. The Recipient agrees to indemnify, defend, and hold the Department harmless from any action or liability arising out of the design, construction, maintenance, placement of traffic control devices, inspection, or use of this project. This agreement to indemnify, defend, and hold harmless applies to all aspects of the Department's application review and acceptance process, plan and construction reviews, and funding participation. e. Termination of funds. Notwithstanding anything in this agreement to the contrary, and subject to the limitations set forth below, the Department shall have the right to terminate this agreement without penalty and without any advance notice as a result of any of the following: 1) The Federal government, legislature or governor fail in the sole opinion of the Department to appropriate funds sufficient to allow the Department to either meet its obligations under this agreement or to operate as required and to fulfill its obligations under this agreement; or 2) If funds are de -appropriated, reduced, not allocated, or receipt of funds is delayed, or if any funds or revenues needed by the Department to make any payment hereunder are insufficient or unavailable for any other reason as determined by the Department in its sole discretion; or 3) If the Department's authorization to conduct its business or engage in activities or operations related to the subject matter of this agreement is withdrawn or materially altered or modified. The Department shall provide the Recipient with written notice of termination pursuant to this section. 2 Programming a The Recipient shall be responsible for including the project in the appropriate Regional Planning Affiliation (RPA) or Metropolitan Planning Organization (MPO) Transportation Improvement Program (TIP). The Recipient shall also ensure that the appropriate RPA or MPO, through their TIP submittal to the Department, includes the project in the Statewide Transportation Improvement Program (STIP). If the project is not included in the appropriate fiscal year of the STIP, funds cannot be obligated. b. Before beginning any work for which funding reimbursement will be requested, the Recipient shall submit a written request for acceptance to the Department. The Department will notify the Recipient when acceptance is granted. The cost of work performed prior to acceptance will not be reimbursed. The turning in of plans for letting by the Department's administering bureau shall be considered acceptance for construction. The Department will notify the Recipient when acceptance is granted. 3. Design and Consultant Services a The Recipient shall be responsible for the design of the project, including all necessary plans, specifications, and estimates (PS&E). The project shall be designed in accordance with the design guidelines provided or referenced by the Department in the Guide and applicable I.M.s. Page 78of111 4. Environmental Requirements and other Agreements or Permits. a The Recipient shall obtain project permits and approvals, when necessary, from the Iowa Department of Cultural Affairs (State Historical Society of Iowa; State Historic Preservation Officer), Iowa Department of Natural Resources, U.S. Coast Guard, U.S. Army Corps of Engineers, the Department, or other agencies as required. The Recipient shall follow the applicable procedures in the Instructional Memorandums to Local Public Agencies Table of Contents, Chapter 4 — Environmental Regulations. 5. Right -of -Way, Railroads, and Utilities. a The Recipient shall acquire the project right-of-way, whether by lease, easement, or fee title, and shall provide relocation assistance benefits and payments in accordance with the procedures set forth in I.M. 3.600, Right -of -Way Acquisition, and the Department's Right of Way Bureau Local Public Agency Manual. The Recipient shall contact the Department for assistance, as necessary, to ensure compliance with the required procedures. b. If a railroad crossing or railroad tracks are within or adjacent to the project limits, the Recipient shall obtain agreements, easements, or permits as needed from the railroad. The Recipient shall follow the procedures in I.M. 3.670, Work on Railroad Right -of -Way. c. The Recipient shall obtain agreements from utility companies as needed. The Recipient shall comply with the "Policy for Accommodating Utilities on the County and City a Non -Primary Federal -aid Road System" for projects on non -primary Federal -aid highways. For projects connecting to or involving some work inside the right-of-way for a primary highway, the Recipient shall follow the Department's "Policy for Accommodating and Adjustment of Utilities on the Primary Road System" The Recipient should also use the procedures outlined in I.M. 3.640, Utility Accommodation and Coordination, as a guide to coordinating with utilities. 6. Contract Procurement. a The following provisions apply only to projects involving physical construction or improvements to transportation facilities: b. The project plans, specifications, and cost estimate (PS&E) shall be prepared and certified by a professional engineer or architect, as applicable, licensed in the State of Iowa. c. The Recipient shall be responsible for the following: i. Prepare and submit the PS&E and other contract documents to the Department for review and acceptance in accordance with I.M. 3.700, Check and Final Plans and I.M. 3.500, Bridge or Culvert Plans, as applicable. ii. The contract documents shall use the Department's Standard Specifications for Highway and Bridge Construction. Prior to their use in the PS&E, specifications developed by the Recipient for individual construction items shall be approved by the Department. iii. Follow the procedures in I.M. 5.030, Iowa DOT Letting Process, to analyze the bids received; make a decision to either award a contract to the lowest responsive bidder or reject all bids; and if a contract is awarded, execute the contract documents and return to Department. Note: The Department may not be able to allow a project to be let in the scheduled letting due to possible issues with cash flow availability. d. The Recipient shall forward a completed Project Development Certification (Form 730002) to the Department in accordance with I.M. 5.050, Project Development Certification Instructions. The project will not be turned in for bid letting until the Department has reviewed and accepted the Project Development Certification. e. If the Recipient is a city, the Recipient shall comply with the public hearing requirements of the Iowa Code section 26.12. Page 79of111 f. The Recipient shall not provide the contractor with notice to proceed until after receiving written notice that the Department has concurred in the contract award. 7. Construction. a. The Recipient shall follow the procedures in I.M. 6.000, Construction Inspection, and the Department's Construction Manual, as applicable, for conducting construction inspection activities. The Recipient's engineer shall at all times be responsible for inspection of the project. b. A full-time employee of the Recipient shall serve as the person in responsible charge of the project. For cities that do not have any full time employees, the mayor or city clerk will serve as the person in responsible charge, with assistance from the Department. c. Traffic control devices, signing, or pavement markings installed within the limits of this project shall conform to the "Manual on Uniform Traffic Control Devices for Streets and Highways" per 761 IAC Chapter 130. Proper protective measures and devices such as fences, barricades, signs, flood lighting, and warning lights as needed. d. The project shall be constructed under the Department's Standard Specifications for Highway and Bridge Construction and the Recipient shall comply with the procedures and responsibilities for materials testing according to the Department's Materials I.M.s. Available on-line at: https://www.iowadot.gov/erl/index.html. e. If the Department provides any materials testing services to the Recipient, the Department will bill the Recipient for such testing services according to its normal policy as per Materials I.M. 103. a Reimbursements. a. The Recipient will be initially responsible for all project costs. After costs have been incurred, the Recipient shall submit to the Department periodic itemized claims for reimbursement for eligible project costs. Requests for reimbursement shall be made at least semi-annually but not more than bi-weekly. b. To ensure proper accounting of costs, reimbursement requests for costs incurred prior to June 30 shall be submitted to the Department by August 1, if possible, but no later than August 15. c. Reimbursement claims shall include a certification that all eligible project costs, for which reimbursement is requested, have been reviewed by an official or governing board of the Recipient, are reasonable and proper, have been paid in full, and were completed in substantial compliance with the terms of this agreement. d. The Department will reimburse the Recipient for properly documented and certified claims for eligible project costs. The Department may withhold up to 5% of the total funds available for the project. Reimbursement will be made either by State warrant or by crediting other accounts from which payment was initially made. If, upon final review or audit selected by the Administering Bureau, the Department determines the Recipient has been overpaid, the Recipient shall reimburse the overpaid amount to the Department. After the final review is complete and after the Recipient has provided all required paperwork, the Department will release the funds withheld. e. The total funds collected by the Recipient for this project shall not exceed the total project costs. The total funds collected shall include any funds received; for example, Federal funds not received through FHWA, any special assessments made by the Recipient (exclusive of any associated interest or penalties) pursuant to Iowa Code Chapter 384 (cities) or Chapter 311 (counties), proceeds from the sale of excess right-of- way, and any other revenues generated by the project. The total project costs shall include all costs that can be directly attributed to the project. In the event that the total funds collected by the Recipient do exceed the total project costs, the Recipient shall either: i. in the case of special assessments, refund to the assessed property owners the excess special assessments collected (including interest and penalties associated with the amount of the excess), or ii. refund to the Department all funds collected in excess of the total project costs (including interest and penalties associated with the amount of the excess) within 60 days of the receipt of any excess funds. Page 80 of 111 9. Project Close-out. a. Acceptance of the completed construction shall be with the concurrence of the Department. Within 30 days of completion of construction or other activities authorized by this agreement, the Recipient shall provide written notification to the Department. The Recipient shall follow and request a final review, in accordance with the procedures in I.M. 6.110, Final Review, Audit, and Close-out Procedures for Federal -aid, Federal - aid Swap, and Farm -to -Market Projects. Failure to comply with the procedures may result in loss of funds and the ability to let future projects through the Department; reimbursed funds shall be returned and a possible suspension may be placed on the Recipient from receiving funds from the Department on future projects until the Recipient has demonstrated responsible management of funds on roadway projects. b. For construction projects, the Recipient shall provide a certification by a professional engineer, architect, or landscape architect as applicable, licensed in the State of Iowa, indicating the construction was completed in substantial compliance with the project plans and specifications. c. Final reimbursement of funds shall be made only after the Department accepts the project as complete. d. The Recipient shall maintain all books, documents, papers, accounting records, reports, and other evidence pertaining to costs incurred for the project. The Recipient shall also make this documentation available at all reasonable times for review by the Department. Copies of this documentation shall be furnished by the Recipient if requested. Such documentation shall be retained for at least 3 years from the date of the Department's signature of the Department's Final Payment Form (Form 830436) or the bottom part of the Certificate of Completion and Final Acceptance of Agreement Work (Form 640003). e. The Recipient shall maintain, or cause to be maintained, the completed improvement in a manner acceptable to the Department. Page 81 of 111 CITY OF WATERLOO Council Communication Resolution approving an amendment to the Services Contract Agreement, with Iowa Northland Regional Council of Governments, to extend the timeline for the update of the City of Waterloo Comprehensive Plan to September 30, 2020, and authorizing the Mayor and City Clerk to execute said document. City Council Meeting: 2/10/2020 Prepared: 2/5/2020 REVIEWERS: Department Reviewer Action Date P lanning & Zoning Schroeder, Aric Approved 2/5/2020 - 10:26 AM Clerk Office Even, LeAnn Approved 2/5/2020 - 4:40 PM ATTACHMENTS: Description Type ❑ Contract Amendment Backup Material SUBJECT: Submitted by: Resolution approving an amendment to the Services Contract Agreement, with Iowa Northland Regional Council of Governments, to extend the timeline for the update of the City of Waterloo Comprehensive Plan to September 30, 2020, and authorizing the Mayor and City Clerk to execute said document. Submitted By: Noel Anderson, Community Planning and Development Director Recommended Action: Adopt a resolution to approve the contract The City of Waterloo is required by the State Code of Iowa to have a Comprehensive Plan in place, as it will guide decisions for zoning, subdivision and development of land, future infrastructure provision, Summary Statement: etc. The State Code of Iowa was changed a few years back to require more regulations in City's Comprehensive Plans, so this contract will work to bring us into greater compliance with the State Code, as well as update the Plan. Expenditure Required: $85,000 (per original contract) Source of Funds: bond funds Alternative: NA Background Information: The City last updated it Comprehensive Plan a number of years back. It is good policy to update the plan to take into account new projects, new development areas, new infrastructure provision. The amount of work required will take numerous hours and numerous public meetings -- more so than the current staff could handle and still operate day to duties. Page 82 of 111 INRCOG performed the last update for the City of Waterloo, and we feel very confident in their ability to move this update through as well. Legal Descriptions: NA Page 83 of 111 AMENDED CONTRACT FOR SERVICES BETWEEN THE IOWA NORTHLAND REGIONAL COUNCIL OF GOVERNMENTS AND WATERLOO, IOWA The Iowa Northland Regional Council of Governments (Planning Agency) has the expertise to update Comprehensive Plans and the City of Waterloo (City) wishes to retain the Planning Agency to update their Plan. In mutual consideration of the promises set forth in this agreement, it is therefore agreed as follows: SECTION 1. Scope of Services The Planning Agency shall provide the services necessary to update the existing Comprehensive Plan as set out in the Scope of Services attached to, and made a part of, this document. The Planning Agency shall be responsible for the creation of the draft document, facilitating the review/evaluation meetings, and the development of the new Plan. SECTION 2, Time of Performance Work under this Contract shall begin on September 1s2, 2015. Completion is projected for no later than August 31', 1-7 September 30th, 2020. The completion date may be extended for a period of up to six (6) months on the written request of Planning Agency and upon a showing by Planning Agency of a good faith effort to complete performance in a timely manner. SECTION 3. Personnel With the exception of legal review by an attorney, the Planning Agency represents that it has, or will acquire, all personnel necessary in performing the services under this Contract. The parties intend that an independent contractor/purchaser of service relationship will be created by this Contract. The City is interested only in the results to be achieved, and the conduct and control of the work will lie solely with the Planning Agency. Neither the Planning Agency nor its employees are to be considered agents or employees of the City for any purpose. SECTION 4. Method of Payment City shall pay Planning Agency for the work under this Contract on the following schedule: a. Monthly progress payments based on time expended by Planning Agency, due on receipt of bill and supporting work progress report. Hourly rate shall range from sixty dollars ($60) to ninety one -hundred ten dollars ($90 $110), depending on the expertise level required for the completed task. b. Total payments shall not exceed eighty-five thousand dollars ($85,000) unless mutually agreed to in writing in advance. SECTION 5. Information to be Furnished to the Planning Agency Any and all existing reports, ordinances, base maps, public documents and information necessary for the performance of work under this Contract shall be made available to the Planning Agency by the City upon request. The City shall advise the Planning Agency of the existence of relevant documents. li Page 84 of 111 SECTION 6. Amendments Any amendments or changes to this Contract must be in writing and mutually agreed to by both the City and the Planning Agency. 6.1 The City - The Mayor of Waterloo is the official authorized to execute any changes in the terms, conditions, or amounts specified in this Contract. 6.2 The Planning Agency -- The Executive Director of the Iowa Northland Regional Council of Governments is the contractor official authorized to execute any changes in the terms, conditions, or amounts specified in this Contract. SECTION 7. Termination Clause Either party assigned hereto shall have the authority to terminate this Contract, by notifying the other party by registered mail within thirty (30) days of the effective termination date. The Planning Agency will be paid for the time provided and expenses incurred up to the termination date. SECTION 8. Saving Clause Should any provisions of this Contract be deemed unenforceable by a court of law, all of the other provisions shall remain in effect. SECTION 9. Entire Agreement Statement This Contract contains the entire agreement between the Planning Agency and the City for the purpose of updating their Comprehensive Plan. There are no other written or oral agreements, understandings, or contracts that shall take precedence over the items contained herein, unless they have been made a part of this Contract per Section 6. SECTION 10. Hold Harmless The City shall hold harmless, waive, and indemnify the Planning Agency against all claims, liabilities, and costs, including reasonable attorney fees, of defending any claim or suit, including those by any third party, arising out of the services provided by the Planning Agency, except to the extent caused by the gross negligence or willful misconduct of the Nanning Agency or its employees. In no event shall the Planning Agency be liable to the City for lost revenues of the City, or special or consequential damages, even if the Planning Agency has been advised of the possibility of such damages. The Planning Agency's total liability under this Agreement for damages, costs and expenses, regardless of cause, shall not exceed the total amount of fees paid to the Planning Agency by the City under this Agreement. PASSED AND APPROVED: IOWA NORTHLAND REGIONAL WATERLOO, IOWA COUNCIL OF GOVERNMENTS Mayor Executive Director Waterloo, Iowa INRCOG Date Date 2 Page 85 of 111 WATERLOO, IOWA COMPREHENSIVE PLAN UPDATE SCOPE OF SERVICES A. INRCOG Proposal The Attached previously submitted INRCOG Proposal, dated July lst, 2015, shall be integrated into this Agreement and shall define the process, preparation and presentation elements thereof. B. State of Iowa Requirements: The Waterloo Comprehensive Plan Update will be developed in accordance with the Code of Iowa, as amended. C. Adoption and Legal Review: The proposed Plan Update shall be submitted to the Waterloo Planning and Zoning Commission and City Council after completion by INRCOG. The Commission and Council shall hold such public hearing(s) as required by law to adopt the document. The City Council is free to make further amendments, corrections, or additions prior to its final adoption. INRCOG will carry out such changes, deletions, corrections, or additions as appropriate to bring the document into final form as adopted by the Council. INRCOG will not secure the services of an attorney to provide legal review of this Plan Update. INRCOG will, however, assist the City Attorney, or the Attorney selected by the City Council, who, at City expense, may provide final review of the proposed Plan prior to adoption. This Scope of Services and attached Contract do not include advertising, publication, or notice costs. Said costs are the responsibility of the City of Waterloo. 3 Page 86 of 111 CITY OF WATERLOO Council Communication Resolution approving an agreement with the Institute for Decision Making at the University of Northern Iowa, for strategic planning and goal setting services, in the amount of $6,578, and authorizing the Mayor to execute said document. City Council Meeting: 2/10/2020 Prepared: 2/5/2020 REVIEWERS: Department Reviewer Action Date Mayor Office Felchle, Kelley Approved 2/5/2020 - 4:42 PM ATTACHMENTS: Description Type ❑ Planning Proposal Backup Material SUBJECT: Resolution approving an agreement with the Institute for Decision Making at the University of Northern Iowa, for strategic planning and goal setting services, in the amount of $6,578, and authorizing the Mayor to execute said document. Submitted by: Submitted By: Mayor Quentin Hart Recommended Action: Approval. S ummary Statement: This agreement is to assist the City of Waterloo with the development of a new strategic plan for the organization. The Institute for Decision Making will lead council and city staff through a strategic visioning process to help better align staff and council priorities. We will also work to infuse long range CIP projects with the strategic goals to put the city on one accord for the future. Page 87 of 111 City of Waterloo: Proposal for Strategic Planning January 13, 2019 The Institute for Decision Making at the University of Northern Iowa submits this proposal to assist the City of Waterloo develop a new strategic plan for the organization. Ell - _.iIniversity :.rrl Is IPA a Making elnInw' Project Overview The Institute for Decision Making (IDM) at the University of Northern Iowa (UNI) proposes to assist the City of Waterloo with the development of a new strategic plan for the organization. The planning process will be designed collaboratively with Mayor Quentin Hart and City staff to ensure a process that meets the organization's needs. IDM will assist in the development of a consensus -based strategic plan that will include the development of goals and strategies. This proposal was developed based upon IDM staff's conversation with Mayor Hart. About IDM IDM is the community and economic development outreach arm of the University of Northern Iowa. IDM has a 33-year record of delivering tailored and innovative planning, technical assistance, applied research and training to well over 800 communities, chambers of commerce, economic development organizations, local government, state agencies, statewide associations, convention and visitor bureaus, community planning groups and other similar not -for -profit organizations throughout Iowa. With staff possessing a combination of advanced training and education in a variety of applied fields and practical professional economic development experience, IDM is able to provide clients with customized services to meet their needs. IDM staff has designed and facilitated implementation -focused planning processes for numerous organizations, communities and regions in Iowa and beyond, including current and recent projects for: Greater Dubuque Development Corporation (strategic planning), Ames Chamber of Commerce and Development (strategic planning), Mills County Economic Development Foundation (strategic planning), Grow Cedar Valley (strategic planning), Cedar Falls Tourism & Visitors Bureau (strategic planning), Vinton Unlimited (strategic planning), Ottumwa Economic Development Corporation (public relations planning), Appanoose County Economic Development Corporation (strategic planning), Salvation Army of Waterloo/Cedar Falls (strategic planning), Iowa Heartland Habitat for Humanity (strategic planning), Boone County Economic Growth Corporation (strategic planning), and many others. Proposed Scope of Services The purpose of the project is to assist the City of Waterloo with the development of a new strategic plan that reflects the City Council and Mayor's priorities and meets the organization's needs. The resulting strategic plan will include goals developed by the City Council and Mayor, and strategies developed by staff leadership designed to help achieve the goals. Pre- • Input Planning °o= C Gathering o— Planning Developing Sessions • • • the Plan AMA Implementation Support Institute for Decision Making, The University of Northern Iowa Page 88 of 1111 Pre -Planning City Council & Mayor Input City Council & Mayor Goal Setting Session Staff City Leadership Council Planning Review & Sessions Adoption Implement Task 1: Pre -Planning Successful organizational planning requires an intentional process and a shared commitment by the organization's leadership and staff. IDM will work with Mayor Hart and staff leadership to design the planning process, identify who must be engaged through the process, and determine the best methods for involving those key stakeholders. Task 2: Situation Analysis and Input Gathering IDM, with assistance from the City staff, will design and distribute an online questionnaire to collect input from the City Council, Mayor and staff leadership. The information gathered will be used in the Goal Setting Session to help the City Council and Mayor evaluate the City's past accomplishments and help them with developing a consensus on priorities for the City of Waterloo over next five years. IDM will also examine Waterloo's and the metro's current demographic and economic situation and highlight key findings and trends that will be presented during the Goal Setting Session. Task 3: City Council and Mayor Goal Setting Session IDM will design and facilitate a 4 hour Goal Setting Session with the City Council and Mayor Hart to develop a consensus on the strategic priorities for the City of Waterloo over the next five years and the City's goals for the next 1-3 years that will focus on addressing those priorities. The Goal Setting Session will include a presentation of the situational analysis, and a review and discussion of the key issues and themes identified in the pre -session input. IDM will work with the City Council and Mayor to reach consensus on strategic priorities and goals. Specifically, the Goal Setting Session will involve the following activities: • Presentation of the situational analysis • Presentation of the input gathered from the City Council, Mayor and staff leadership • Develop consensus on strategic priorities • Begin the development of goals that address the strategic priorities Following the session, IDM will provide a summary report to the City Council and Mayor that will capture the work of the session and an initial set of draft Goals. Upon the delivery of the summary report, Mayor Hart must work with City Council members to review and reach a consensus on revisions to the draft Goals. The City Council and Mayor must reach a consensus on the draft Goals before Task 4 can be undertaken. Task 4: Developing Strategies for Goals by Staff Leadership IDM will design and facilitate two planning sessions with the City's Department Heads and other key leadership staff to develop strategies that will help accomplish the draft Goals agreed upon by the City Council and Mayor. The two planning sessions will lead to the development of draft City of Waterloo Strategic Plan for the City Council and Mayor to review and formally adopt. Task 4 steps include: • Staff Leadership Session I — IDM will design and facilitate a 4 hour planning session with the staff leadership to review the strategic priorities and draft Goals developed by the City Council and Mayor. IDM will work with the City staff to develop draft Strategies which will address the strategic priorities and help accomplish the draft Goals: ■ IDM will provide a summary report of the session to include: ✓ Summary of the interactive session ✓ An initial draft of a City of Waterloo 2021-2026 Strategic Plan Institute for Decision Making, The University of Northern Iowa Page 89 of 1121 • Staff Leadership Session II — IDM will design and facilitate a 2-3 hour planning session with the City's staff leadership to review and revise the draft strategies (including implementation responsibility and timelines) and finalize the draft City of Waterloo 2021-2026 Strategic Plan. ■ IDM will provide a summary report of the session to include: ✓ Summary of the interactive session ✓ A final draft of a City of Waterloo 2021-2026 Strategic Plan Task 5: Finalization and Adoption of the Strategic Plan IDM will work with Mayor Hart and appropriate City staff to prepare a final draft of the City of Waterloo 2021-2026 Strategic Plan that can be presented and formally adopted by the City Council. IDM will also provide guidance to Mayor Hart and Department heads related to implementation launch of the new Strategic Plan. Task 5 steps include: • IDM will work with the Mayor's Office and appropriate City staff to prepare a final draft of a City of Waterloo 2021-2026 Strategic Plan • IDM will outline recommended next steps for the City Council and Mayor to review and formally adopt the draft City of Waterloo 2021-2026 Strategic Plan • IDM will outline recommended next steps for the City Departments to undertake action planning tied to accomplishing the newly adopted City of Waterloo 2021-2026 Strategic Plan • IDM will provide recommendations to Mayor Hart and appropriate City staff related to approaches for monitoring plan implementation and overall uses for the plan and its distribution Proposed Project Schedule The proposed timeframe to complete the planning process is 6 months with an approximate project start date of March 1, 2020. A final timeline for the planning process shall be mutually determined by Mayor Hart and IDM. Timeline Task 1: Pre -Planning Task 2: Situation Analysis and Input Gathering Task 3: City Council and Mayor Goal Setting Session Task 4: Developing Strategies for Goals by Staff Leadership Task 5: Finalization and Adoption of the Strategic Plan March April May June July August Proposed Fees The cost for conducting the proposed project is $6,578.00. The proposed project cost includes an IDM Partnership fee ($500) which provides access to 1.5 hours of topical board training e.g., BR&E 101 for ED Boards, access to IDM staff for ongoing consultation and troubleshooting, and reduced fees on other IDM planning and research services. IDM will invoice $6,578.00, following the delivery of the draft City of Waterloo 2021-2026 Strategic Plan to Mayor Hart. The proposed project price is valid for a period of 60 days following submission of this proposal. City of Waterloo would agree to do the following: • Select recipients of pre -session questionnaires, distribute, assure completion • Direct the Plan adoption process at City Council and staff level • Assume responsibility for overall implementation of the plan • Make arrangements for session facilities and refreshments, if necessary • Print the plan and develop other promotional materials, as desired • Update the plan annually Institute for Decision Making, The University of Northern Iowa Page 90of1131 Liability Statement In no event shall The University of Northern Iowa's liability arising in connection with or under this agreement (whether under the theories of breach of contract, tort liability, misrepresentation, fraud, warranty, negligence, strict liability, or any other theory of law) exceed the purchase price paid by the client (City of Waterloo) for the services rendered by IDM under this Agreement. City of Waterloo Date Institute for Decision Making Date Institute for Decision Making, The University of Northern Iowa Page 91 of 1 111 CITY OF WATERLOO Council Communication Request by New Star for a Site Plan Amendment in the "S-1" Shopping Center District for exterior changes to the existing building located at 315 Fletcher Avenue. City Council Meeting: 2/10/2020 Prepared: 1/30/2019 REVIEWERS: Department Planning & Zoning Clerk Office Reviewer Schroeder, Aric Felchle, Kelley ATTACHMENTS: Description ❑ January 7, 2020 Staff Report ❑ Landscaping Plan ❑ Site Pictures ❑ Aerial Map ❑ Application ❑ Legal Description SUBJECT: Submitted by: Recommended Action: Action Approved Approved Type Cover Memo Cover Memo Cover Memo Cover Memo Cover Memo Cover Memo Date 1/30/2020 - 1:17 PM 1/30/2020 - 3:15 PM Motion to receive, file, consider, and pass for the second time an ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10- 4-4, to approve a request by New Star for a Site Plan Amendment in the "S- 1" Shopping Center District for exterior changes to the existing building located at 315 Fletcher Avenue. Motion to suspend the rules. Motion to consider and pass for the third time and adopt the ordinance. Submitted By: Noel Anderson, Community Planning and Development Director Approval, subject to the implementation of the landscaping plan. The applicant was issued a permit for exterior remodeling of an existing convenience store that caught fire. The applicant has completed the project unaware that exterior changes in the "S-1" Shopping Center District requires review and recommendation by the Planning and Zoning Commission and approval by the Waterloo City Council. It is the intent of the "S-1" Shopping District that the basic principles of good land use planning be maintained and that sound zoning standards as set forth in this Ordinance concerning orderly growth and development, traffic patterns, and compatible design and use be preserved. Staff is aware that the applicant was issued a building permit to complete the Page 92 of 111 Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Legal Descriptions: exterior changes, however such changes are a significant change requiring the Major Site Plan Amendment approval process. There is an existing mini - storage facility to the east of the property in question that is sided with similar vertical metal siding, but this building is tucked away behind the building in question. The change in the exterior siding of the building would appear to be out of character with the commercial and residential developments in the area, and would not appear to be an appropriate exterior siding material in this location. At the November 5, 2019 meeting of the Planning and Zoning Commission the request was recommended for denial on a 3-2 vote. Staff worked with the applicant on a landscaping plan that would improve the aesthetics of the property. The agreed to plant 5 new trees with two of them being planted in fall of 2020 and the remainder being planted by fall of 2021. Staff then recommended that the request go back to the Planning commission on January 7, 2019 where the request was unanimously recommended for approval. None N/A Land use and economic development. AUD FRANCIS WEST SIDE PLAT PART LOT 49 DESC AS FOL: BEG AT PT 410.06 FT NAND 30 FT E OF SW COR SAID LOT 49 TH N 88 DEG 58 MIN 50 SEC E DIST OF 115.51 FT TH N 01 DEG 01 MIN W DIST OF 218.55 FT TO SLY ROW LINE SUMMIT AVE TH S 89 DEG 46 MIN 21 SEC W ALONG SAID SLY ROW LINE DIST OF 8.65 FT TO SELY ROW LINE US 63 TH S 49 DEG 52 MIN 06 SEC W ALONG SAID SELY ROW LINE DIST OF 137.73 FT TO A PT 30 FT NORM DIST E FROM W LINE SAID LOT 49 TH S 01 DEG 01 MIN 10 SEC E ALONG ELY ROW LINE FLETCHER AVE DIST OF 131.79 FT TO POB AKA PARCEL AAND B IN SURVEY B 319 P 718 Page 93 of 111 REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USES: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: DRAINAGE: FLOODPLAIN INFORMATION: PUBLIC/OPEN SPACES/SCHOOLS: January 7, 2019 Request by New Star for a Site Plan Amendment in the "S-1" Shopping Center District for exterior changes to the existing building located at 315 Fletcher Avenue. New Star, 315 Fletcher Avenue, Waterloo, Iowa 50701. The applicant is proposing the Site Plan Amendment to the "S-1" Shopping Center District to legalize exterior improvements made to an existing convenience store located at the southeast corner of HWY 63 and Fletcher Avenue intersection. The request could have a negative impact on the area, as the store was resided with vertical metal siding which is not very compatible with surrounding development. However, the applicant has agreed to a landscaping plan to help soften the view of the building. There is no sidewalk along the east side of Fletcher Avenue from 3rd Street to Sergeant Road. As a part of the development of the Kwik Star at 324 Fletcher sidewalk was installed along the west side of Fletcher Avenue. The request would not appear to have a negative effect on vehicular or pedestrian traffic in the area. The Sergeant Road Trail is located just to the west, on the west side of US Highway 63. The property in question is zoned "S-1" Shopping Center Commercial District, and has been zoned as such since adoption of the Zoning Ordinance in 1969. Surrounding uses and zoning include: North/West — US Highway 63 and Black Hawk Creek/Hope Martin Park, zoned "A-1" Agricultural South/Southwest — Commercial development including Express Lube, The wedge Bar, Merry Maids, former Board of Realtors, Kwik Star, etc., Zoned "S-1" Shopping District. East — Mini Storage facility zoned "S-1" Shopping Center The building on the property was constructed in 1994. Surrounding developments were developed from the 1960's through recent years. Screening is not a requirement with this request however, the applicant has agreed to a landscaping plan to help soften the appearance of the vertical metal siding if approved. There are no known drainage problems for the site. The property is located within Zone X — Protected by Levee as indicated by the Flood Insurance Rate Map No. 190025 301 F. Black Hawk Creek with Hope Martin Park and the Leonard Katoski Greenbelt is located just to the north/west across US Highway 63. 11-5-19-New Star for a Site Plan Amendment in the "S-1" Shopping Center District Page 1 of 3 Page 94 of 111 January 7, 2019 Summit Softball Complex is located '/4 mile to the northeast. UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC: RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: The site is served by existing utilities, and no changes are proposed as part of the request. The Future Land Use Map designates the area as commercial. The site is located within the Primary Growth Area, and with the utilities already in place; this is defined as a Smart Growth development site. The applicant was issued a permit for exterior remodeling of an existing convenience store that caught fire. The applicant has completed the project unaware that exterior changes in the "S-1" Shopping Center District requires review and recommendation by the Planning and Zoning Commission and approval by the Waterloo City Council. It is the intent of the "S-1" Shopping District that the basic principles of good land use planning be maintained and that sound zoning standards as set forth in this Ordinance concerning orderly growth and development, traffic patterns, and compatible design and use be preserved. Many matters relating to the shopping centers design, its potential for success or failure and its effect upon surrounding neighborhoods must be considered by the Council and Commission in order to reasonably be assured that the area will not eventually become blighted. The City Planning, Programming, and Zoning Commission shall review the conformity of the proposed development with the standards of the Comprehensive Plan and with recognized principles of civic design, land use planning, and landscaping architecture. Any proposed change in the shopping center plan after approval by the Council, shall be resubmitted and considered in the same manner as the original proposal. If the staff determines that the magnitude of any such a change is significant in nature or could become significant in nature, the site plan shall be referred to the City Council who may hold a public hearing if deemed necessary change shall be deemed major and the change shall be resubmitted and considered in the same manner as the original site plan. In determining if a change is significant in nature the Planning and Zoning staff shall consider, among other things, the overall design of the proposed change and its compatibility to the existing development and surrounding development, as well as impact on the neighborhood due to changes in parking, traffic, etc. or changes in visibility or aesthetics from the public roads or adjoining properties caused by the proposed change. Staff is aware that the applicant was issued a building permit to complete the exterior changes, however such changes are a significant change requiring the Major Site Plan Amendment approval process. There is an existing mini -storage facility to the east of the property in question that is sided with similar vertical 11-5-19-New Star for a Site Plan Amendment in the "S-1" Shopping Center District Page 2 of 3 Page 95 of 111 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: January 7, 2019 metal siding, but this building is tucked away behind the building in question. The change in the exterior siding of the building would appear to be out of character with the commercial and residential developments in the area, and would not appear to be an appropriate exterior siding material in this location. At the November 5, 2019 meeting of the Planning and Zoning Commission the request was recommended for denial on a 3-2 vote. Staff has since been working with the applicant on a landscaping plan that would improve the aesthetics of the property. The applicant has agreed to plant 5 new trees with two of them being planted in fall of 2020 and the remainder being planted by fall of 2021. The proposed plantings will soften the appearance of the building. The applicant is not proposing to subdivide the property at this time. Therefore, staff recommends the request by New Star for a Site Plan Amendment in the "S-1" Shopping Center District for exterior changes to the existing building located at 315 Fletcher Avenue be approved for the following reasons: 1. The change in the exterior siding of the building would appear to be out of character with the commercial and residential developments in the area, but it is recognized that the applicant obtained a building permit for the work that has already been completed, and requiring a change in siding would cause a significant hardship for the applicant. 2. The applicant has agreed to a landscaping plan that will help soften the appearance of the vertical metal siding on the building. And subject to the following condition: 1. That landscaping be placed at the site to help "soften" the appearance of the vertical metal siding per the attached landscaping plan. 11-5-19-New Star for a Site Plan Amendment in the "S-1" Shopping Center District Page 3 of 3 Page 96 of 111 J. ••_„r [ • t:2161\L ?1 " ,--' '', - -----. .--- -- 2t - -... O-. n.--- tI. A.-.- • -tI, 1 Spri(1-1mIrt isA Or. I- atot\-0 degetkroNt_Cormw- +too aaclai 4...vAcc k.c.) ku2- ivcieR AA,\, 01- aoe-t.- 1.116.•inta•••.-u. veLL -• • k 1: 1 .( k. 6ei&VA.ekei.i i0Aki\) 6/ a . \ . . . . . , . .. . i• ..----_=&.- -.- -- - II Aco, Cori\ 00 Neokik- umn. eirk\keAtiook kA•kktko- 'cl\( 6k, 601.54 P6ge -197 1 i • Pictures of New Star Store Looking at the south and east side of the building and sign saying Liquor that the applicant was told not to install. Looking northwest from the south side of the building toward the intersection of Fletcher Avenue and Sergeant Road/US 63. Looking northeast at the storage center that Looking northeast from the southwest is located directly behind the building of the corner of the building at new siding and sign applicant. that says Liquor. Page 98 of 111 Looking northeast from Kwik Star. Looking north from toward the building in question. r f NEW ST.tJL LIQUOR TOBACCO A VAPE SHOP Looking at the existing pole sign at the corner of Fletcher Avenue and US Highway 63. Looking from the intersection of US Highway 63 and Fletcher Ave toward the building in question. Page 99 of 111 Looking from Fletcher Avenue to the front of the building. Looking southeast toward the auto service and office building in the background. Looking at the office building. Looking from the office building toward the building in question. Page 100 of 111 The auto service building. Looking south along Fletcher. Looking toward the Kwik Star. Looking to the building south of the auto repair building. Page 101 of 111 Looking at the front of the building at 341- 345 Fletcher Avenue. South wall of building looking toward storage facility behind. Page 102 of 111 City of Waterloo Planning, Programming and Zoning Commission January 7, 2020 Hope Martin Park Kwik Star REBER AVE — 315 Fletcher REBER AVE SUMMIT AVE REBER AVE 315 Fletcher Avenue Site Plan Amendment ' JO&„1.61 l�' r\r S� erl00 \o New Star Page 103 of 111 APPLICATION SITE PLAN AMENDMNET TO A "R-P", "M-P", "C-P", "B-P", "S-1" OR "C-Z" DISTRICT CITY OF WATERLOO PLANNING, PROGRAMMING, AND ZONING COMMISSION, WATERLOO, IOWA 319.291.4366 New or Overall Amendment 7k Individual Building Minor change (check one) (Minor Change must be approved by staff) 1. APPLICATION INFORMATION: a. Applicant's name (please print): NiE.$74 Address:3/c Fiff_T4+L'2 APE: Phone:3/9-, 23A Fax: City: /� 47 •i2�oo State:.,/j/). Zip: 4) 70/ b. Status of applicant: (a) Owner (b) Other (CHECK ONE): If other explain: c. Property owner's name if different than above (please print): ri¢i 9- Fr9- 6.L( i Address:4 /// 7 i,11 _19 A) 6. Phone: , 3/gr iia5-7 1. Fax: City: cip,4(T [“. State:.. w13 Zip: 936/3 2. PROPERTY INFORMATION: a. General location of site plan to be amended: ,3�� �L f C,44 /¢ Guff7E,aoq & L) # 70 / b. Legal description of property or portion to be amended: G /4f c -D c. Dimensions of proposed site plan amendment: ( 0'. 3 5` d. Area of proposed site plan amendment: c9 - ct -7t A-z-A e. Current zoning: S ./.. f. Reason(s) for site plan amendment and proposed use(s) of property:// b, (A i /0 Cr) /i C ' 6 A,L-t. 0 l2 j2bi," g• Conditions (if any) agreed to (does not affect existing conditions unless specified): �%/- h. Other pertinent information (use reverse side if necessary): Please Note: If applicant is not the owner of the property, the signature of the owner must be secured. If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process (separate from site plan amendment request). The filing fee of $200 (for new or overall amendment), $100 (for individual Building), or $0 (for minor change) (payable to the City of Waterloo) is required. This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process, with a new filing fee. If the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by the Planning, Programming, and Zoning Commission until four (4) months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the prope;F P uestion in regards to the request. I Vds/20ly Signature of ; pplicant Date Signature of Owner Date Page 104 of 111 AUD FRANCIS WEST SIDE PLAT PART LOT 49 DESC AS FOL: BEG AT PT 410.06 FT N AND 30 FT E OF SW COR SAID LOT 49 TH N 88 DEG 58 MIN 50 SEC E DIST OF 115.51 FT TH N 01 DEG 01 MIN W DIST OF 218.55 FT TO SLY ROW LINE SUMMIT AVE TH S 89 DEG 46 MIN 21 SEC W ALONG SAID SLY ROW LINE DIST OF 8.65 FT TO SELY ROW LINE US 63 TH S 49 DEG 52 MIN 06 SEC W ALONG SAID SELY ROW LINE DIST OF 137.73 FT TO A PT 30 FT NORM DIST E FROM W LINE SAID LOT 49 TH S 01 DEG 01 MIN 10 SEC E ALONG ELY ROW LINE FLETCHER AVE DIST OF 131.79 FT TO POB AKA PARCEL A AND B IN SURVEY B 319 P 718 Page 105 of 111 CITY OF WATERLOO Council Communication Motion approving Change Order No. 8, for a net increase of $266,300, in conjunction with the Waterloo Wastewater Treatment Plant Satellite Wet Well Rehabilitation, Contract No. 907, and authorizing the Mayor to execute said document. City Council Meeting: 2/10/2020 Prepared: 2/5/2020 REVIEWERS: Department Reviewer Action Date Waste Management bowman, brian Approved 2/5/2020 - 9:01 AM Clerk Office Higby, Nancy Approved 2/5/2020 - 4:11 PM ATTACHMENTS: Description Type ❑ Change Order # 8 Backup Material D Memo to Mayor and Council Cover Memo Submitted by: Submitted By: Brian Bowman, Treatment Operations Supervisor Recommended Action: Recommend approval of Change Order # 8 in the amount of $266,300.00 Expenditure Required: $266,300.00 Source of Funds: Sewer Funds Page 106 of 111 AECOM February 4, 2020 Mr. Randy Bennett Waste Management Services 3505 Easton Avenue Waterloo, Iowa 50702 Subject: Change Order No. 8 Satellite Wet Well Rehabilitation Waterloo, Iowa City Contract No. 907 AECOM #60488465 Dear Mr. Bennett: AECOM 501 Sycamore Street Suite 222 Waterloo, Iowa 50703 www,aecom.com 319-232-6531 tel 319-232-0271 fax Enclosed please find Change Order No. 8 for the above -referenced proect. This change order includes the following: Additions: Additional construction of sanitary sewer piping and associated structures which will create a cross -over connection between the domestic and industrial interceptor sewers on the east side of the Cedar River near Lafayette Street. Deductions: • Anaerobic Grout Work Item Elimination • Anaerobic Repair Work Item Quantity Reduction • Satellite Bypass Work Item Elimination • Sludge Grout Work Item Elimination • Sludge Repair Work Item Quantity Reduction It is recommended to move forward with this Change Order No. 8 in the net amount of $266,300.00. If you have any questions or need additional information, please let us know. Thank you. Yours sincerely, .1Y t Ross A. Hillsman, PE Enclosure: As Noted c: WRH, Inc. P:1604884651600_Construction_Support1670_Change-Orders12020-01-29 GO #8 - Trnsmtl to Randy Bennett Waterloo Sateilte Wet Well Rehab docx Page 107 of 111 CHANGE ORDER NO. 8 Owner, City of Waterloo Date February 4, 2020 Project: Satellite Wet Well Rehabilitation Owner's Contract No.: 907 Contractor WRH, Inc. Date of Contract Start: $ Original Contract: $1,839,380.00 You are directed to make the following changes in the Contract Documents. Description: Additions: • Construction of sanitary sewer piping and associated structures which Wit create a cross -over connection between domestic and industrial interceptor sewers on the east side of the Cedar River Cross -Over Connection Addition = $659,500.00 Deductions: •_ Bid Item No. 4 - Anaerobic Grout: As construction of the project progressed. it was determined that this work was not needed_ AnaerobicGrout Deduction = $66,000.00 Bid Item No. 5 - Anaerobic Repair As construction of the project progressed, it was determined that only a partial amount of this work was needed. Anaerobic Repair Deduction = $78,400.00 • Bid Item No 9 - Satellite Bypass: The construction of the cross -over connection between the domestic and industrial interceptors on the east side of the Cedar River will negate the need for this temporary bypassing bid item. Satellite Bypass Deduction = $200,000.00 Bid Item No. 21 - Sludge Grout. As Construction of the project progressed, it was determined that this work was not needed. Sludge Grout Deduction = 525,000.00 • Bid Item No. 22 - Sludge Repair: As construction of the project progressed, it was determined that only a partial amount of this work was needed. Sludge Repair Deduction = $23,800.00 TOTAL ADDITIONS: $659,500.00 TOTAL DEDUCTIONS: ($393,200.00) NET CHANGE ORDER AMOUNT: $266,300.00 Reason for Change Order This change order will improve the constructability of the Satellite Wet Welt Rehabilitation Project by eliminating uncertainties associated with installation of a temporary industrial wastewater bypassing system. The initial capital investment for the cross -over piping and structures on the east side of the Cedar River is projected to be offset by savings on future projects where the new cross -over system will eliminate the need for a temporary bypass system (e.g., the Gatewetl Rehabilitation Project). This cross -over system will also eliminate the need for a temporary bypass system should repairs/rehabilitation of the pipes under the Cedar River be required CONTRACT PRICE Original: $ 1,839,380.00 Original: Previous C.D.s (ADD/DEDUCT). $ 123,245.00 Previous C.O,s (ADD/DEDUCT): This C.O. (ADD/DEDUCT): $ 266,300.00 This C.O. (ADD/DEDUCT): Contract Price With All Approved Change Orders $ 2,228,925.00 REVISED: Original Completion Date: Revised Completion Date: CONTRACT TIMES (Calendar Days) To Substantial To Final Completion Completion 4 October 1, 2019 To be Determined It is agreed by the Contractor that this Change Order includes any and all costs associated with or resulting from the change(s) ordered herein, including all impact, delays, and acceleration costs. Other than the dollar amount and time allowance listed above, there shall be no further time or dollar compensation as a result of this Change Order. THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERETO APPROVED: By: City of Waterloo (Authorized Signature) Date: ACCEPTED: By: WRH, Inc. (Authorized Signature) Date. Page 1 of 1 AECOM 60488485 8 Project No. Change Order No P:160488465\600_Construction_Support1670_Change-Orders12020-02-04 - CO*8 - Satellite Welwell - WRH.doc Page 108 of 111 WRH, Inc. November 25, 2019 AECOM (#60488465) 501 Sycamore Street, Suite 222 Waterloo, IA 80704 Satellite Wet Well Rehabilitation Contract No. 907 Re: WRH CAR 06: Satellite Cross -Over Structure Attn: Ross Hillsman WRH, Inc. is pleased to provide this proposal for the installation of the Satellite Wet Well Cross -Over Structures based on drawings dated October 2019. General Conditions $34,500 • Mobilization • Temporary Site Facilities • Temporary Utilities Civil & Site Work $197,000 • Clear & grub the work area • Sheeted/Coffered excavation (assumed 40' x 20' at 20' +/- depth) • Dewatering wells installed outside of sheeted excavation to bedrock. Sump dewatering will be performed inside the excavation. • Backfill and sheeting removal following installation of structures • Seeding & surface restoration Installation of Manhole Structures $393,000 • New 96" ID FRP Manholes • Flat top with integrated manhole cover • CIP Concrete Base and Top Slabs • New Plasti-Fab fiberglass gates: (1) 36" & (2) 42" gate Site Pipe Installation $35,000 • New 42" and 36" PVC pipe spools from precast structures • New fernco-style boot connections between new spools and existing pipe • Concrete collars at PVC -RCP connections • New 42" PVC Cross -Over pipe between structures Proposal: $659,500 WRH, Inc. • PO Box 256, Amana, Iowa 52203 • 1648 T Avenue South Amana, IA 52203 Office: 319-622-3816 • Fax: 319-622-6095 • www.wncconstruction.com • infoIwendlerinc.com Page 109 of 111 This proposal does not include: • Survey control / staking (provided by AECOM) • Potholing / confirmation of pipe depth prior to ordering structures • Easements / Landowner coordination of any kind • Temporary bypass pumping at upstream manholes or lagoon for installation of structures (to be provided by the City) • Secondary pumping or storage provisions of waste water (to be provided by the City) Regards, Todd Weiss - Project Manager WRH, Inc. WRH, Inc. Page 110 of 111 Mayor QUENTIN HART COUNCIL MEMBERS MARGARET KLEIN Ward 1 JONATHAN GRIEDER Ward 2 PATRICK MORRISSEY Ward 3 JEROME AMOS, JR. Ward 4 RAY FEUSS Ward 5 SHARON NON At -Large DAVE BOESEN At -Large CITY OF WATERLOO, IOWA Waste Management Services 3505 Easton Avenue • Waterloo, IA 50702 • Phone (319) 291-4553 • Fax (319) 291-4523 Memo to Waterloo Mayor and Council RE: Change Order No.8 Satellite Wet Well Rehabilitation Background Discussion: This Change Order reflects numerous subtractions and an addition of a structure on the East side of the Cedar River near Lafayette St. referred to as "Crossover Structure". This Crossover Structure gives the City the flexibility to utilize a cross connection to divert sewage flow from the Industrial line to the Domestic line and or vice versa. The Industrial line and Domestic line ultimately run parallel under the Cedar River. The reasons for this Change Order are as follows: 1) A $200,000 onetime By -Pass Pumping fee for the original project can be put towards a permanent structure. 2) The Crossover Structure gives the City cross connection options if there was ever a catastrophe failure of either the Industrial or Domestic sewage pipe that run parallel under the river. Emergency repairs of either of these sewer pipes would take a considerable amount of monetary resources and come with a significant amount of bad publicity for the City of Waterloo. 3) Future Levy Gate Well Projects that serve the wastewater treatment facility will require bypass pumping cost. These future cost can be offset by the utilization of the Crossover Structure. Recommended Action: It is recommended that the City move forward with Change Order No. 8 in the net amount of $266,300.00 WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 111 of 111