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PROFESSIONAL SERVICES AGREEMENT
For
Shaulis Road Preliminary and Final Design
Jamie Knutson, P.E.
City Engineer
City of Waterloo Engineering Dept.
715 Mulberry St, Waterloo, IA 50703
319-291-4312
Aaron D. Granquist, P.E.
Project Manager
HR GREEN, INC.
8710 Earhart Lane SW, Cedar Rapids, IA 52404
319-841-4326
HR Green Proj #: 190428.02
3/16/2020
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TABLE OF CONTENTS
1.0 PROJECT UNDERSTANDING
2.0 SCOPE OF SERVICES
3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT
4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES
5.0 SERVICES BY OTHERS
6.0 CLIENT RESPONSIBILITIES
7.0 PROFESSIONAL SERVICES FEE
8.0 TERMS AND CONDITIONS
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THIS AGREEMENT is between CITY OF WATERLOO (hereafter "CLIENT") and HR GREEN,
INC. (hereafter "COMPANY").
1.0 Project Understanding
1.1 General Understanding
The project will consist of:
• Preliminary and Final Design cif the reconstruction of E. Shaulis Road from the intersection with
Hess Rd. to the intersection with Dysart Rd, including six intersections with Hess Rd., Lost Island
Access, Isle of Capri Blvd, Lost World Access, Dysart Rd, and US 218. .
• Preliminary and Final Design of traffic signal improvements at the intersections of E. Shaulis Road
with Lost Island Access, Isle of Capri Blvd., Lost Worlds Access, Dysart Rd., and US 218.
• Preliminary and Final Design of 28 reinforced concrete box culverts to better convey floods in the
Sink Creek watershed.
• Evaluation of the existing bridge over Sink Creek for viability to supplement flood conveyance,
extend suitable life span, and provide room for vehicular, bicycle, and pedestrian transportation
uses.
• Specific tasks as provided in the Scope of Services.
2.0 Scope of Services and Deliverables
The CLIENT agrees to employ COMPANY to perform the following services:
See Attachment A
3.0 Fee Breakdown and Schedules Included in this Agreement
See Attachment B
The schedule was prepared to include reasonable allowances for review and approval times
required by the CLIENT and public authorities having jurisdiction over the project. This
schedule shall be equitably adjusted as the project progresses, allowing for changes in the
scope of the project requested by the CLIENT or for delays or other causes beyond the
control of COMPANY.
4.0 Items not included in Agreement/Supplemental Services
The following items are not included as part of this agreement:
See Attachment A
Supplemental services not included in the agreement can be provided by COMPANY under
separate agreement, if desired.
5.0 Services by Others
Subconsultants to provide:
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• Topographic, boundary, and structural surveys
• ROW acquisition plats
• Geotechnical investigation and laboratory analysis
6.0 Client Responsibilities
• Facilitate discussions with local stakeholders.
• Attend meetings as listed in Attachment A.
• Provide available traffic equipment record drawings, condition reports, and
replacement preferences.
• Provide roadway lighting equipment preferences and record drawings of existing
lighting and electrical connections.
• Provide Sink Creek bridge record drawings and inspection reports.
• Provide Shaulis Road and minor roads record drawings.
• Negotiate and acquire ROW as identified and shown in acquisition plats.
• Provide maps of City -owned utilities and other assets within the project limits.
• Payment of permit application fees and negotiations with property owners for flood
easements.
7.0 Professional Services Fee
7.1 Fees
The fee for services will be based on COMPANY standard hourly rates current at the time
the Agreement is signed. These standard hourly rates are subject to change upon 30 days'
written notice. Non -salary expenses directly attributable to the project such as: (i) living and
traveling expenses of employees when away from the home office on business connected
with the project; (ii) identifiable communication expenses; (iii) identifiable reproduction costs
applicable to the work; and (iv) outside services will be charged in accordance with the rates
current at the time the service is done.
7.2 Invoices
Invoices for COMPANY's services shall be submitted, on a monthly basis. Invoices shall
be due and payable upon receipt. If any invoice is not paid within 15 days, COMPANY may,
without waiving any claim or right against the CLIENT, and without liability whatsoever to
the CLIENT, suspend or terminate the performance of services. The retainer shall be
credited on the final invoice. Accounts unpaid 30 days after the invoice date may be subject
to a monthly service charge of 1.5% (or the maximum legal rate) on the unpaid balance. In
the event that any portion of an account remains unpaid 60 days after the billing, COMPANY
may institute collection action and the CLIENT shall pay all costs of collection, including
reasonable attorney's fees.
7.3 Extra Services
Any service required but not included as part of this Agreement shall be considered extra
services. Extra services will be billed on a Time and Material basis with prior approval of
the CLIENT.
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7.4 Exclusion
This fee does not include attendance at any meetings or public hearings other than those
specifically listed in the Scope of Services. These service items are considered extra and
are billed separately on an hourly basis.
7.5 OMMITTED
7.6 Payment
The CLIENT agrees to pay COMPANY on the following basis:
Per current Rate Schedule with a Not -to -Exceed fee of $ 537,127.75
See Attachment B for a fee breakdown.
8.0 Terms and Conditions
The following Terms and Conditions are incorporated into this Agreement and made a part of it.
8.1 Standard of Care
Services provided by COMPANY under this Agreement will be performed in a manner consistent with that
degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same
time and in the same or similar locality.
8.2 Entire Agreement
This Agreement and its attachments constitute the entire understanding between CLIENT and COMPANY
relating to COMPANY's services. Any prior or contemporaneous agreements, promises, negotiations, or
representations not expressly set forth herein are of no effect. Subsequent modifications or amendments to this
Agreement shall be in writing and signed by the parties to this Agreement. If the CLIENT, its officers, agents,
or employees request COMPANY to perform extra services pursuant to this Agreement, CLIENT will pay for the
additional services even though an additional written agreement is not issued or signed.
8.3 Time Limit and Commencement of Services
This Agreement must be executed within ninety (90) days to be accepted under the terms set forth herein. The
services will be commenced immediately upon receipt of this signed Agreement.
8.4 Suspension of Services
If the Project or the COMPANY'S services are suspended by the CLIENT for more than thirty (30) calendar
days, consecutive or in the aggregate, over the term of this Agreement, the COMPANY shall be compensated
for all services performed and reimbursable expenses incurred prior to the receipt of notice of suspension. In
addition, upon resumption of services, the CLIENT shall compensate the COMPANY for expenses incurred as
a result of the suspension and resumption of its services, and the COMPANY'S schedule and fees for the
remainder of the Project shall be equitably adjusted.
If the COMPANY'S services are suspended for more than ninety (90) days, consecutive or in the aggregate, the
COMPANY may terminate this Agreement upon giving not less than five (5) calendar days' written notice to the
CLIENT.
If the CLIENT is in breach of this Agreement, the COMPANY may suspend performance of services upon five
(5) calendar days' notice to the CLIENT. The COMPANY shall have no liability to the CLIENT and the CLIENT
agrees to make no claim for any delay or damage as a result of such suspension caused by any breach of this
Agreement by the CLIENT. Upon receipt of payment in full of all outstanding sums due from the CLIENT, or
curing of such other breach which caused the COMPANY to suspend services, the COMPANY shall resume
services and there shall be an equitable adjustment to the remaining project schedule and fees as a result of
the suspension.
8.5 Books and Accounts
COMPANY will maintain books and accounts of payroll costs, travel, subsistence, field, and incidental expenses
for a period of five (5) years. Said books and accounts will be available at all reasonable times for examination
by CLIENT at the corporate office of COMPANY during that time.
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8.6 Insurance
COMPANY will maintain insurance for claims under the Worker's Compensation Laws, and from General
Liability and Automobile claims for bodily injury, death, or property damage, and Professional Liability insurance
caused by the negligent performance by COMPANY's employees of the functions and services required under
this Agreement.
8.7 Termination or Abandonment
Either party has the option to terminate this Agreement. In the event of failure by the other party to perform in
accordance with the terms hereof through no fault of the terminating party, then the obligation to provide further
services under this Agreement may be terminated upon seven (7) days' written notice. If any portion of the
services is terminated or abandoned by CLIENT, the provisions of this Schedule of Fees and Conditions in
regard to compensation and payment shall apply insofar as possible to that portion of the services not terminated
or abandoned. If said termination occurs prior to completion of any phase of the project, the fee for services
performed during such phase shall be based on COMPANY's reasonable estimate of the portion of such phase
completed prior to said termination, plus a reasonable amount to reimburse COMPANY for termination costs.
8.8 Waiver
COMPANY's waiver of any term, condition, or covenant or breach of any term, condition, or covenant, shall not
constitute a waiver of any other term, condition, or covenant, or the breach thereof.
8.9 Severability
If any provision of this Agreement is declared invalid, illegal, or incapable of being enforced by any Court of
competent jurisdiction, all of the remaining provisions of this Agreement shall nevertheless continue in full force
and effect, and no provision shall be deemed dependent upon any other provision unless so expressed herein.
8.10 Successors and Assigns
All of the terms, conditions, and provisions hereof shall inure to the benefit of and are binding upon the parties
hereto, and their respective successors and assigns, provided, however, that no assignment of this Agreement
shall be made without written consent of the parties to this Agreement.
8.11 Third -Party Beneficiaries
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of
a third party against either the CLIENT or the COMPANY. The COMPANY's services under this Agreement are
being performed solely for the CLIENTs benefit, and no other party or entity shall have any claim against the
COMPANY because of this Agreement or the performance or nonperformance of services hereunder. The
CLIENT and COMPANY agree to require a similar provision in all contracts with contractors, subcontractors,
sub -consultants, vendors and other entities involved in this project to carry out the intent of this provision.
8.12 Governing Law and Jurisdiction
The CLIENT and the COMPANY agree that this Agreement and any legal actions concerning its validity,
interpretation and performance shall be governed by the laws of the State of Iowa without regard to any conflict
of law provisions, which may apply the laws of other jurisdictions.
It is further agreed that any legal action between the CLIENT and the COMPANY arising out of this Agreement
or the performance of the services shall be brought in a court of competent jurisdiction in the State of Iowa.
8.13 Dispute Resolution
Mediation. In an effort to resolve any conflicts that arise during the design or construction of the project or
following the completion of the project, the CLIENT and COMPANY agree that all disputes between them arising
out of or relating to this Agreement shall be submitted to non -binding mediation unless the parties mutually
agree otherwise. The CLIENT and COMPANY further agree to include a similar mediation provision in all
agreements with independent contractors and consultants retained for the project and to require all independent
contractors and consultants also to include a similar mediation provision in all agreements with subcontractors,
sub -consultants, suppliers or fabricators so retained, thereby providing for mediation as the primary method for
dispute resolution between the parties to those agreements.
8.14 Attomey's Fees
If litigation arises for purposes of collecting fees or expenses due under this Agreement, the Court in such
litigation shall award reasonable costs and expenses, including attorney fees, to the party justly entitled thereto.
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In awarding attorney fees, the Court shall not be bound by any Court fee schedule, but shall, in the interest of
justice, award the full amount of costs, expenses, and attorney fees paid or incurred in good faith.
8.15 Ownership of Instruments of Service
All reports, plans, specifications, field data, field notes, laboratory test data, calculations, estimates and other
documents including all documents on electronic media prepared by COMPANY as instruments of service shall
remain the property of COMPANY. COMPANY shall retain these records for a period of five (5) years following
completion/submission of the records, during which period they will be made available to the CLIENT at all
reasonable times.
8.16 Reuse of Documents
All project documents including, but not limited to, plans and specifications furnished by COMPANY under this
project are intended for use on this project only. Any reuse, without specific written verification or adoption by
COMPANY, shall be at the CLIENTs sole risk, and CLIENT shall defend, indemnify and hold harmless
COMPANY from all claims, damages and expenses including attorneys fees arising out of or resulting
therefrom.
tinder no circumstances shall delivery of electronic files for use by the CLIENT be deemed a sale by the
COMPANY, and the COMPANY makes no warranties, either express or implied, of merchantability and fitness
for any particular purpose. In no event shall the COMPANY be liable for indirect or consequential damages as
a result of the CLIENT's use or reuse of the electronic files.
8.17 Failure to Abide by Design Documents or To Obtain Guidance
The CLIENT agrees that it would be unfair to hold COMPANY liable for problems that might occur should
COMPANY'S plans, specifications or design intents not be followed, or for problems resulting from others' failure
to obtain and/or follow COMPANY'S guidance with respect to any errors, omissions, inconsistencies,
ambiguities or conflicts which are detected or alleged to exist in or as a consequence of implementing
COMPANY'S plans, specifications or other Instruments of Service. Accordingly, the CLIENT waives any claim
against COMPANY, and agrees to defend, indemnify and hold COMPANY harmless from any claim for injury
or losses that results from failure to follow COMPANY'S plans, specifications or design intent, or for failure to
obtain and/or follow COMPANY'S guidance with respect to any alleged errors, omissions, inconsistencies,
ambiguities or conflicts contained within or arising as a result of implementing COMPANY'S plans, specifications
or other Instruments of Service. The CLIENT also agrees to compensate COMPANY for any time spent and
expenses incurred remedying CLIENT's failures according to COMPANY'S prevailing fee schedule and
expense reimbursement policy.
8.18 Opinion of Probable Construction Cost
As part of the Deliverables, COMPANY may submit to the CLIENT an opinion of probable cost required to
construct work recommended, designed, or specified by COMPANY, if required by CLIENT. COMPANY is not
a construction cost estimator or construction contractor, nor should COMPANY'S rendering an opinion of
probable construction costs be considered equivalent to the nature and extent of service a construction cost
estimator or construction contractor would provide. This requires COMPANY to make a number of assumptions
as to actual conditions that will be encountered on site; the specific decisions of other design professionals
engaged; the means and methods of construction the contractor will employ; the cost and extent of labor,
equipment and materials the contractor will employ; contractor's techniques in determining prices and market
conditions at the time, and other factors over which COMPANY has no control. Given the assumptions which
must be made, COMPANY cannot guarantee the accuracy of its opinions of cost, and in recognition of that fact,
the CLIENT waives any claim against COMPANY relative to the accuracy of COMPANY'S opinion of probable
construction cost.
8.19 Design Information in Electronic Form
Because electronic file information can be easily altered, corrupted, or modified by other parties, either
intentionally or inadvertently, without notice or indication, COMPANY reserves the right to remove itself from its
ownership and/or involvement in the material from each electronic medium not held in its possession. CLIENT
shall retain copies of the work performed by COMPANY in electronic form only for information and use by
CLIENT for the specific purpose for which COMPANY was engaged. Said material shall not be used by CLIENT
or transferred to any other party, for use in other projects, additions to this project, or any other purpose for
which the material was not strictly intended by COMPANY without COMPANY's express written permission.
Any unauthorized use or reuse or modifications of this material shall be at CLIENT'S sole risk. Furthermore,
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the CLIENT agrees to defend, indemnify, and hold COMPANY harmless from all claims, injuries, damages,
losses, expenses, and attorneys fees arising out of the modification or reuse of these materials.
The CLIENT recognizes that designs, plans, and data stored on electronic media including, but not limited to
computer disk, magnetic tape, or files transferred via email, may be subject to undetectable alteration and/or
uncontrollable deterioration. The CLIENT, therefore, agrees that COMPANY shall not be liable for the
completeness or accuracy of any materials provided on electronic media after a 30 day inspection period, during
which time COMPANY shall correct any errors detected by the CLIENT to complete the design in accordance
with the intent of the contract and specifications. After 40 days, at the request of the CLIENT, COMPANY shall
submit a final set of sealed drawings, and any additional services to be performed by COMPANY relative to the
submitted electronic materials shall be subject to separate Agreement. The CLIENT is aware that differences
may exist between the electronic files delivered and the printed hard -copy construction documents. In the event
of a conflict between the signed construction documents prepared by the COMPANY and electronic files, the
signed or sealed hard -copy construction documents shall govern.
8.20 Information Provided by Others
The CLIENT shall furnish, at the CLIENT's expense, all information, requirements, reports, data, surveys and
instructions required by this Agreement. The COMPANY may use such information, requirements, reports,
data, surveys and instructions in performing its services and is entitled to rely upon the accuracy and
completeness thereof. The COMPANY shall not be held responsible for any errors or omissions that may arise
as a result of erroneous or incomplete information provided by the CLIENT and/or the CLIENT's consultants
and contractors.
COMPANY is not responsible for accuracy of any plans, surveys or information of any type including electronic
media prepared by any other consultants, etc. provided to COMPANY for use in preparation of plans. The
CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold harmless the COMPANY from any
damages, liabilities, or costs, including reasonable attorneys' fees and defense costs, arising out of or connected
in any way with the services performed by other consultants engaged by the CLIENT.
COMPANY is not responsible for accuracy of topographic surveys provided by others. A field check of a
topographic survey provided by others will not be done under this Agreement unless indicated in the Scope of
Services.
8.21 Force Majeure
The CLIENT agrees that the COMPANY is not responsible for damages arising directly or indirectly from any
delays for causes beyond the COMPANY's control. CLIENT agrees to defend, indemnify, and hold COMPANY,
its consultants, agents, and employees harmless from any and all liability, other than that caused by the
negligent acts, errors, or omissions of COMPANY, arising out of or resulting from the same. For purposes of
this Agreement, such causes include, but are not limited to, strikes or other labor disputes; severe weather
disruptions or other natural disasters or acts of God; fires, riots, war or other emergencies; failure of any
government agency to act in timely manner; failure of performance by the CLIENT or the CLIENT'S contractors
or consultants; or discovery of any hazardous substances or differing site conditions. Severe weather
disruptions include but are not limited to extensive rain, high winds, snow greater than two (2) inches and ice.
In addition, if the delays resulting from any such causes increase the cost or time required by the COMPANY to
perform its services in an orderly and efficient manner, the COMPANY shall be entitled to a reasonable
adjustment in schedule and compensation.
8.22 Job Site Visits and Safety
Neither the professional activities of COMPANY, nor the presence of COMPANY'S employees and sub -
consultants at a construction site, shall relieve the General Contractor and any other entity of their obligations,
duties and responsibilities including, but not limited to, construction means, methods, sequence, techniques or
procedures necessary for performing, superintending or coordinating all portions of the work of construction in
accordance with the contract documents and any health or safety precautions required by any regulatory
agencies. COMPANY and its personnel have no authority to exercise any control over any construction
contractor or other entity or their employees in connection with their work or any health or safety precautions.
The CLIENT agrees that the General Contractor is solely responsible for job site safety, and warrants that this
intent shall be made evident in the CLIENTs AGREEMENT with the General Contractor. The CLIENT also
agrees that the CLIENT, COMPANY and COMPANY'S consultants shall be indemnified and shall be made
additional insureds on the General Contractor's and all subcontractor's general liability policies on a primary and
non-contributory basis.
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8.23 Hazardous Materials
CLIENT hereby understands and agrees that COMPANY has not created nor contributed to the creation or
existence of any or all types of hazardous or toxic wastes, materials, chemical compounds, or substances, or
any other type of environmental hazard or pollution, whether latent or patent, at CLIENT's premises, or in
connection with or related to this project with respect to which COMPANY has been retained to provide
professional engineering services. The compensation to be paid COMPANY for said professional engineering
services is in no way commensurate with, and has not been calculated with reference to, the potential risk of
injury or loss which may be caused by the exposure of persons or property to such substances or conditions.
Therefore, to the fullest extent permitted by law, CLIENT agrees to defend, indemnify, and hold COMPANY, its
officers, directors, employees, and consultants, harmless from and against any and all claims, damages, and
expenses, whether direct, indirect, or consequential, including, but not limited to, attorney fees and Court costs,
arising out of, or resulting from the discharge, escape, release, or saturation of smoke, vapors, soot, fumes,
acid, alkalis, toxic chemicals, liquids gases, or any other materials, irritants, contaminants, or pollutants in or
into the atmosphere, or on, onto, upon, in, or into the surface or subsurface of soil, water, or watercourses,
objects, or any tangible or intangible matter, whether sudden or not.
It is acknowledged by both parties that COMPANY'S scope of services does not include any services related to
asbestos or hazardous or toxic materials. In the event COMPANY or any other party encounters asbestos or
hazardous or toxic materials at the job site, or should it become known in any way that such materials may be
present at the job site or any adjacent areas that may affect the performance of COMPANY'S services,
COMPANY may, at its option and without liability for consequential or any other damages, suspend performance
of services on the project until the CLIENT retains appropriate specialist consultant(s) or contractor(s) to identify,
abate and/or remove the asbestos or hazardous or toxic materials, and warrants that the job site is in full
compliance with applicable laws and regulations.
Nothing contained within this Agreement shall be construed or interpreted as requiring COMPANY to assume
the status of a generator, storer, transporter, treater, or disposal facility as those terms appear within the
Resource Conservation and Recovery Act, 42 U.S.C.A., §6901 et seq., as amended, or within any State statute
governing the generation, treatment, storage, and disposal of waste.
8.24 Certificate of Merit
The CLIENT shall make no claim for professional negligence, either directly or in a third party claim, against
COMPANY unless the CLIENT has first provided COMPANY with a written certification executed by an
independent design professional currently practicing in the same discipline as COMPANY and licensed in the
State in which the claim arises. This certification shall: a) contain the name and license number of the certifier;
b) specify each and every act or omission that the certifier contends is a violation of the standard of care
expected of a design professional performing professional services under similar circumstances; and c) state in
complete detail the basis for the certifier's opinion that each such act or omission constitutes such a violation.
This certificate shall be provided to COMPANY not less than thirty (30) calendar days prior to the presentation
of any claim or the institution of any judicial proceeding.
8.25 Limitation of Liability
In recognition of the relative risks and benefits of the Project to both the CLIENT and the COMPANY, the risks
have been allocated such that the CLIENT agrees, to the fullest extent permitted by law, to limit the liability of
the COMPANY and COMPANY'S officers, directors, partners, employees, shareholders, owners and sub -
consultants for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from
any cause or causes, including attorney's fees and costs and expert -witness fees and costs, so that the total
aggregate liability of the COMPANY and COMPANY'S officers, directors, partners, employees, shareholders,
owners and sub -consultants shall not exceed $50,000.00, or the COMPANY'S total fee for services rendered
on this Project, whichever is greater. It is intended that this limitation apply to any and all liability or cause of
action however alleged 'or arising, unless otherwise prohibited by law.
8.26 Intentionally Omitted
8.27 Intentionally Omitted
8.28 Intentionally Omitted
8.29 Intentionally Omitted
8.30 Intentionally Omitted
8.31 Soliciting Employment
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Neither party to this AGREEMENT will solicit an employee of the other nor hire or make an offer of employment
to an employee of the other that is working on this PROJECT, without prior written consent of the other party,
during the time this AGREEMENT is in effect.
8.32 Intentionally Omitted
8.33 Intentionally Omitted
8.34 Intentionally Omitted
8.35 Intentionally Omitted
8.36 Intentionally Omitted
8.37 Municipal Advisor
The COMPANY is not a Municipal Advisor registered with the Security and Exchange Commission (SEC) as
defined in the Dodd -Frank Wall Street Reform and Consumer Protection Act. When the CLIENT is a municipal
entity as defined by said Act, and the CLIENT requires project financing information for the services performed
under this Agreement, the CLIENT will provide the COMPANY with a letter detailing who their independent
registered municipal advisor is and that the CLIENT will rely on the advice of such advisor. A sample letter can
be provided to the CLIENT upon request.
This Agreement is approved and accepted by the CLIENT and COMPANY upon both parties
signing and dating the Agreement. Services will not begin until COMPANY receives a signed
agreement. COMPANY's services shall be limited to those expressly set forth in this Agreement
and COMPANY shall have no other obligations or responsibilities for the Project except as agreed
to in writing. The effective date of the Agreement shall be the last date entered below.
Sincerely,
HR GREEN, INC.
Aaron D. Granquist
Approved by:
Printed/Typed Name:
Title: ✓,�
City of Waterloo, Iowa
Accepted by:
Printed/Typed Name:
Title: Mayor
Quentin Hart
Date: 3,/G/AU
Date: q_ -aoaa0
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ATTACHMENT A- SCOPE OF SERVICES
The Scope of Services to be performed by the COMPANY will include the services and supplies to complete
the following tasks:
TASK A — CONTRACT MANAGEMENT
1. Project Administration
1.1 Project Management
COMPANY will maintain a system for monitoring progress to allow monthly tracking and invoicing. The
COMPANY will prepare and submit monthly email updates summarizing the project status and informing of
any unexpected issues. The monthly update will include a list of requested information from the CLIENT with
a desired response date noted to avoid delay of the COMPANY's services.
1.2 Monitoring Project Scope and Schedule
This task includes the development and tracking of the project plan for the project development. This
includes task identification, scheduling, task assignment, relating all tasks to the others, coordination with
other members of the project team. The COMPANY will inform the CLIENT of services required which may
not be included in the scope of the design services contract approved by the CLIENT for this Project. It will be
the responsibility of the COMPANY to make the CLIENT aware of any potential amendments to the contract
before the services are rendered. This notice must occur prior to any extra services being performed. Only
those services approved by the CLIENT are eligible for compensation. If design work is not progressing in a
manner to comply with the anticipated completion date, the COMPANY will provide a brief summary of the
actions to be taken to reduce or eliminate any delays in completing the design in accordance with the agreed
upon schedule.
1.3 Invoice Preparation and Processing
The COMPANY will prepare and review monthly billings for accuracy before submittal to CLIENT. Work with
CLIENT finance representatives to correct any discrepancies.
1.4 Internal Team Meetings
The COMPANY will conduct internal coordination meetings to ensure contractual requirements are met and
facilitate a collaborative environment for project success. Meetings are assumed to occur every week during
design phase and include the project manager, task leads, and select individuals.
1.5 Quality Control Plan
Establish review and checking procedures for project deliverables. Designate responsibility for
implementation of the plan.
2. Project Coordination
2.1 Project Review Meetings
The COMPANY will meet with the CLIENT to review progress and to discuss specific elements of the project.
The meetings will also serve to establish schedules, develop project goals, establish initial design parameters,
promote a dialog between the various entities, improve the decision -making process, and expedite concept
development. The COMPANY will prepare minutes of the meetings and keep documentation of other
communications. For budget purposes, it is assumed that the meetings will be attended by two (2) staff
members of the COMPANY.
A-1
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The following meetings are included with the scope of work:
• Kickoff Meeting
• Preliminary Design Review
• Final Design Review
• CLIENT Council Presentation Preparation
2.2 Public Involvement
The COMPANY will conduct one (1) public informational meeting (PIM). The presentation will provide a brief
overview of the results of the previous hydraulic and traffic operations studies, then describe the project
details and construction schedule. It is anticipated this PIM will occur near the end of the design phase.
2.3 CLIENT Council Presentations
The COMPANY will make two (2) presentations to CLIENT Council. The first will provide a brief overview of
the results of the previous hydraulic and traffic operations studies. Another presentation will be provided
near the end of the design phase to describe the project details and construction schedule.
TASK B - SURVEYING SERVICES
The COMPANY will contract with a licensed surveyor to provide the items in Task B.
1. Control Surveys
The COMPANY will establish horizontal and vertical control for the Project area in accordance applicable
standards. Each permanent control point or benchmark will have horizontal coordinates or elevation, and
will provide monument tie notes including monument descriptions. Accurate descriptions of the horizontal
control points and benchmarks will be created and recorded on the plan sheets. Horizontal control will be in
state -plane coordinates and vertical control per USGS datum. COMPANY will provide sufficient control for
construction. If it is determined by the CLIENT that control is insufficient, the COMPANY will add control
points.
2. Topographic Surveys
Perform topographic survey within the project limits, including centerline, edge of pavement, back of curb,
gutter, concrete, sidewalks, pathways, driveways, buildings, fences, landscape edges, retaining walls, bridges,
culverts, and other surface features/visible improvements. Survey ground shots to produce 1-foot contours.
Survey vegetation 4-inch diameter and larger and outline thickly wooded areas. Survey utilities, including
water, sanitary, storm, and private utility infrastructure. Set control points for construction.
3. Boundary Surveys
The COMPANY will determine the location of existing Right -of -Way (ROW) and identify property owners
adjacent to the project. This task consists of researching record documents at the CLIENT and County and
locating existing monumentation (including, but not limited to, property pins, government corners, and other
monuments) along the corridor. All found monuments will be shown on the H sheets in contract drawings.
4. Acquisition Documents
The bullets below include the estimated number of acquisition documents. The COMPANY will provide 3
signed copies of each.
• ROW (fee title; plat signed by an LS) — up to 4 total
• Temporary easement (exhibit; no signature required) — up to 12 total
If additional plats or exhibits are needed beyond what is in the bullets above, this will be considered extra
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work and completed by amendment. Plats showing individual right of way acquisitions will comply with
requirements of Iowa Code Section 354.4. Staking of proposed ROW and/or easements will be provided for
all said locations during the acquisition TASK of the project. Utilize Iowa DOT -style symbols when preparing
ROW and property boundary exhibits for use during design and easement acquisitions. In the event the
plats, exhibits and/or PIDs are found to be in error, these will be rectified by the COMPANY without expense
to the CLIENT. The COMPANY will give immediate attention to any changes so there will be a minimum of
delay.
TASK C — GEOTECHNICAL SERVICES
The COMPANY will contract with a licensed geotechnical COMPANY to perform the tasks described in Task C
1. Field Investigation
1.1 Roadway Borings
Conduct soil borings at eleven (11) locations along the proposed roadway and trails alignments to depths of
10 feet or auger refusal. Observe and record groundwater levels. Prepare boring logs.
1.2 Structural Borings
Conduct soil borings at two (2) locations, upstream and downstream ends of proposed box culverts, to
depths of 25-30 feet or auger refusal. Observe and record groundwater levels. Prepare boring logs.
2. Administration and Analysis
2.1 Geotechnical Administration
Coordinate communications, responsibilities, schedule and budget information and other elements for the
project with geotechnical sub -COMPANY. Establish a detailed project scope and project schedule indicating
critical dates, milestones, and deliverables.
2.2 Laboratory Testing and Report
Perform laboratory testing on collected samples to characterize and evaluate site conditions and develop
engineering recommendations. Prepare a geotechnical engineering report with:
• General site and project descriptions
• Boring logs with field and laboratory data
• Stratification based on visual soil and rock classification
• Groundwater levels observed during and after the completion of drilling
• Site and boring location plans
• Subsurface exploration procedures
• Description of subsurface conditions
• Subgrade preparation/earthwork recommendations
A digital PDF copy of the geotechnical report will be included in the Project Manual and given to the CLIENT.
TASK D — BRIDGE EVALUATION
The existing bridge structure carrying Shaulis Road over Sink Creek is a 3-span continuous concrete slab
bridge with a roadway width of 44 feet. This roadway layout includes 2-12 foot lanes and 2-10 foot
shoulders. This bridge evaluation study will consider various options to accommodate a multi -use path as
well as two vehicular traffic lanes at this location.
1. Bridge Evaluation
HR Green will visit the bridge site and evaluate the areas identified as needing repair in the Structure
Inventory Rating Inspection reports provided by the CLIENT. Visual evaluation only and non-destructive
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testing procedures will be used to assess these areas.
2. Findings Memo
Recommendations for the rehabilitation of these areas to best meet the CLIENT's needs will be identified and
described within the technical memorandum.
3. Hydraulics Review and Scour Analysis
Previous hydraulic analysis, completed by HR Green, will be used to approximate adequate scour protection
measures, if needed.
4. Evaluate Multiuse Path Alternatives
HR Green will perform conceptual design services including the preparation of concept design details
depicting the proposed multi -use path and bridge modifications to widen or replace the existing bridge.
Coordination with roadway construction regarding potential options for temporary traffic control during
construction. It is assumed the following four options will be investigated:
a) Bridge widening with substructure units on one side of the bridge.
b) Complete bridge replacement.
c) Independent pedestrian bridge adjacent to the existing structure.
d) Accommodate multiuse path on existing bridge deck.
5. Rehabilitation Recommendations
During conceptual design we will review existing bridge plans and bridge sufficiency reports provided by the
CLIENT. HR Green will prepare Opinions of Probable Cost (OPCs) for rehabilitation recommendations and
feasible multiuse path options.
6. Final Technical Memorandum
The deliverable will be a "Bridge Concept Study Technical Memorandum" that explains the concept
alternatives listed above with associated costs and HR Green's recommended alternative.
Exclusions: The following items are excluded from this technical memorandum:
• Load Rating
• Structural analysis of existing or proposed structures
• Materials testing
• Additional hydraulic analysis for proposed structures
TASK E - CLOMR & LOMR PREPARATION
The CLIENT intends to make several improvements to Shaulis Road, including decreasing the frequency that
the road is flooded. Currently, Shaulis Road is overtopped by Sink Creek floods once or twice a year, making
travel hazardous, limiting access of emergency vehicles, and disrupting access to areas businesses.
Preliminary engineering analysis indicate that a higher roadway profile and a larger bridge opening are
needed to increase the roadway level of protection. The combined improvements will cause a slight rise of
the 100-year base flood elevation, therefore, a Conditional Letter of Map Revision is required (CLOMR) as
well as an eventual Letter of Map Revision (LOMR).
1. Iowa DNR Coordination
Meet with Iowa Department of Natural Resources as part of the pre-CLOMR application process.
2. Hydrologic and Hydraulic Documentation (HEC-HMS, HEC-RAS, GIS)
Document previously completed hydrologic computations (HEC-HMS) and previously completed floodplain
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delineation (HEC-RAS and GIS Mapping) prepared during feasibility analysis for Shaulis Road improvements;
3. Floodway Delineation and Easements
Prepare and document a floodway delineation based on the hydraulic analysis recently completed for the
feasibility analysis for Shaulis Roadway improvements; prepare flood easement documents.
4. Public Notification
Prepare and coordinate public notification for the floodplain and floodway changes.
5. CLOMR Preparation
Prepare and package CLOMR application (MT forms, check for fee, applications narratives (Form 1,
Hydrology-Form2a, Hydraulics -Form 2b, Mapping -Form 2c, Comments -Form 2d, Roadway -Form 3, Models).
Make submittals to Iowa Department of Natural Resources and Federal Emergency Management Agency and
respond to their questions and comments.
6. LOMR Preparation
Provide As -built survey and certification. Package, monitor, and revise LOMR & Quality Control.
TASK F - CULVERT DESIGN
The project includes the up to twenty-eight (28), 10' span X 4' depth, reinforced concrete box culverts (RCBs)
to be installed under E. Shaulis Road to convey floods associated with Sink Creek. Depending on the viability
of the existing bridge over Sink Creek, the number of RCBs constructed may be reduced. For budgeting
purposes, the assumed number of RCBs to be designed is 28.
1. Preliminary Plans (60%)
Complete preliminary design of RCBs consistent with Iowa DOT Bridges and Structures Bureau guidelines.
Design will be presented as Type, Size, and Location Plats (TS&Ls) with a scale of 1" = 20' printed half-size
(11X17 drawings resulting in a print scale of 1" = 40'). Iowa DOT Pink Sheets Access Data Base (.ddb) file will
not be required or included. RBCs and End Sections will match Iowa DOT precast standards and will have
approximately 3 inches of space between them that are filled with flowable mortar. RCBs and End Sections
will be arranged for 30-degree skew angle. Sheets will be included in the V sheets as described in other
portions of this document. Opinion of Cost information will be included with other project items.
2. Check and Final Plans
Finalize the design of RCBs consistent with Iowa DOT Bridges and Structures Bureau guidelines. TS&Ls will be
supplemented with General Notes, Estimate of Project Quantities, Estimate Reference Information, Design
Values, and Special Details. Sheets will be included in the V sheets as described in other portions of this
document. Opinion of Cost information will be included with other project items.
TASK G — ROADWAY DESIGN
1. Plans Configuration
The following Sheet Numbering System should generally be followed for this project.
A.01 Title Sheet — to include: Project Title "Location -From -To -Description of Work"; contract number;
CIP funds used for this project; location map; index of sheets; City department signature block(s);
City of Waterloo, IA; council/mayor names; bid date; Name, logo and phone number of
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engineering COMPANY; engineer's certification block(s); Iowa One Call logo; "The proposed
improvements included in these drawings have been designed in accordance with the 2020
version of the Iowa Statewide Urban Design and Specifications Manual (SUDAS). Exceptions are
shown on SheetA.02."
A.02 Legend(s), design info (speed, ADT, classification, etc.), design exceptions
A.03 Utility Contacts, General Utility Notes, General Notes
B.01 to B.X Typical sections and Pavement -related Details
C.01 List of Standard Details, List of Tabulations
C.02 to C.X Quantities, Estimate Reference Information (for every pay item), Tabulations
D Sheets Mainline Plan and Profile
E Sheets Side Streets Plan and Profile
G Sheets Survey Information
H Sheets Right of Way and Easement Information
J Sheets Temporary Traffic Control and Staging Details
L Sheets Pavement Jointing and Staking Details
M Sheets Storm Sewer, Sanitary, and Water Main Plan and Profile
N Sheets Permanent Traffic Control (Signals, Markings, Signs) {See details under Task H below}
R Sheets Erosion and Sediment Control (SWPPP)
5 Sheets Sidewalk and ADA Curb Ramps (includes compliance tables)
U Sheets Design Detail Sheets, Modified Standards
V Sheets Culvert Situation Plans
W Sheets Mainline Cross Sections
X Sheets Side Street Cross Sections
2. Preliminary Plans (60%)
2.1 Plan Preparation
Upon completion of this task, the design plans will be approximately 60% complete. The submittal of
Preliminary Plans will be completed on or before the date listed in the contract schedule. The following
specific design items are to be included:
• Pavement reconstruction limits and vertical alignment adjustments
• Layout of multi -use path and intersection sidewalks, including ADA compliant ramps
• Roundabout layout at Shaulis Rd. and Hess Rd. intersection
• Culvert design as described in Task F
Preliminary Plans will be completed to provide the CLIENT the level of detail necessary to evaluate and
budget for ultimate project improvement goals and define property owner impacts. Acquisition documents
for temporary easements and permanent ROW will be provided to the CLIENT at the end of this task.
2.2 Opinion of Probable Construction Cost
The COMPANY will prepare an opinion of probable construction cost for the Project. The cost estimate will
be based on representative major project elements and recent bid information. The COMPANY will budget
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and review bid items and quantities for each CLIENT CIP number associated with the Project.
2.3 Quality Control Review
Involve ongoing quality control input from the Project Team and the design engineer's senior technical staff
throughout the development of preliminary plans and documents for each project segment. The design
engineer is responsible for making specific recommendations and ensuring that critical issues are discussed
and resolved prior to submittal of the preliminary plan set to the Project Team.
2.4 Iowa DOT Review
The 60% plans will be provided to Iowa DOT to go through their complimentary roundabout design review
service. The review will aide in the plan design, identify needed adjustments to minimize potential property
impacts and confirm the proposed staging plans. Revisions will be noted for preparation of the final design.
2.5 Field Exam
A Field Exam will be held with the Project Development Team to discuss key issues and design concepts, with
the main emphasis focused on access control and traffic control/stage construction. The review will inform
the completion of the plan design, identify needed adjustments to minimize potential property impacts, and
confirm the proposed staging plans. Revisions will be noted for preparation of the final design.
2.6 Deliverables
• Electronic set of 60% plans
• Cover sheet with designer initials and reviewer initials after completion of Quality Control
• Cost Opinion
3. Check Plans (90%)
After written approval from the CLIENT of the Preliminary Plans developed under earlier tasks, the COMPANY
will proceed with the development of Check Plans. Upon completion, the design plans will be approximately
90% complete. It is assumed that no geometric revisions to the roadway design will occur after the start of
the development of the check plans.
3.1 Incorporate Comments from Preliminary Plan Review
The COMPANY will respond to comments resulting from CLIENT Intermediate Plan Review. Recommended
modifications will be incorporated into the plan set.
3.2 Develop Tabulations and Estimate Reference Information
The COMPANY will complete tabulations for individual bid items, the Estimate of Project Quantity (EPQ)
tabulation, and the Estimate Reference Information (ERI) tabulation in accordance with SUDAS requirements.
Minor additions and/or revisions to SUDAS will be handled with ERI notes, where applicable.
3.3 Preparation of Special Provisions
The COMPANY will prepare special provisions for the project for significant additions and/or revisions to
SUDAS.
3.4 Opinion of Probable Construction Cost
The COMPANY will prepare an opinion of probable construction cost for the Project. The cost estimate will
be based on representative major project elements and recent bid information. The COMPANY will budget
and review bid items and quantities for each CLIENT CIP number associated with the Project.
3.5 Prepare Draft Project Manual
The COMPANY will prepare a draft project manual that contains standard bidding forms, supplementary
conditions, special provisions, technical specifications, and geotechnical report as required by the CLIENT.
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3.6 Quality Control Review
Involve ongoing quality control input from the Project Team and the design engineer's senior technical staff
throughout the development of plans and documents for each project segment including roadway and traffic
phasing. The design engineer is responsible for making specific recommendations and ensuring that critical
issues are discussed and resolved prior to submittal of the check plan set to Quality Review person(s). Review
the check plan set for technical accuracy, as well as for general constructability and conformance with the
project design criteria. The COMPANY will be responsible for providing an internal review of materials prior
to submittal to the CLIENT.
3.7 Deliverables
• Electronic set of 90% plans
• Cover sheet with designer initials and reviewer initials after completion of Quality Control
• Electronic copy of CLIENT 60% design comments and how each comment was addressed
• Cost Opinion
• Draft Special Provisions
• Draft Project Manual
• Notice of Intent and Public Notice for NPDES permit
4. Final Plans (100%)
After written approval from the CLIENT of the Check Plans developed under earlier tasks, the COMPANY will
proceed with the development of Final Plans for the project. Upon completion, the design plans will be
approximately 100% complete.
4.1 Incorporate Comments from Check Plan Review
COMPANY will respond to comments resulting from the Check Plan Review. Recommended modifications will
be incorporated into the final plan set. This task also includes final modifications of Special Provisions.
4.2 Opinion of Probable Construction Cost
Finalize the Engineer's Opinion of Construction Cost for the project. Final cost opinion will include detailed
quantity takeoffs for all project elements. Published cost opinion should be rounded to the nearest $1,000.
4.3 Finalize Project Manual
Under this task, the COMPANY will finalize the project manual specific to the construction requirements for
the Project.
4.4 Quality Control Review
Involve ongoing quality control input from the Project Team and the design engineer's senior technical staff
throughout the development of plans and documents for each project segment including roadway and traffic
phasing. The design engineer is responsible for making specific recommendations and ensuring that critical
issues are discussed and resolved prior to submittal of the final plan set to Quality Review person(s). Review
the final plan set for technical accuracy, as well as for general constructability and conformance with the
project design criteria. The COMPANY will be responsible for providing an internal review of materials prior
to submittal to the CLIENT.
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TASK H - TRAFFIC CONTROL DESIGN
The project entails improvements to the E Shaulis Road corridor between Hess Road and US 218, described
generally as follows:
• The COMPANY will provide traffic signal design and plans for the permanent traffic signals at the five (5)
intersections listed below:
o E Shaulis Road & Lost Island Waterpark
o E Shaulis Road & Isle of Capri Boulevard
o E Shaulis Road & Lost Worlds Amusement Park
o E Shaulis Road & Dysart Road
o E Shaulis Road & US 218
• It is anticipated that these plans will include:
o Installation of new traffic signal equipment at the intersection of E Shaulis Road & Lost Island
Waterpark;
o Modification of the existing traffic signal system and the installation of new traffic signal equipment
(as necessary) at the intersection of E Shaulis Road & Isle of Capri Boulevard to accommodate
potential intersection geometric updates;
o Installation of new traffic signal equipment at the intersection of E Shaulis Road & Lost Worlds
Amusement Park;
o Modification of the existing traffic signal system and the installation of new traffic signal equipment
at the intersection of E Shaulis Road & Dysart Road to accommodate the dual left turn lane
movement.
o Fiber interconnect from E Shaulis Road & Lost Island Waterpark to E Shaulis Road & US 218.
o Modifications to the advanced warning beacons located on US 218 to provide physical connection
into existing traffic signal equipment
• Preliminary traffic signal timing plans will be developed by the COMPANY.
1. Preliminary Traffic Signal Desiqn
The COMPANY will perform a site review to verify existing infrastructure and assure acquired topographic
base CAD file information matches existing infrastructure (i.e. curb lines, medians, etc.). This site visit will
review actual conditions in the field to improve the accuracy, thoroughness, and constructability of the
design and plans. It is anticipated that the site visit will be held after some initial progress has been made in
the development of the design.
The site review will consist of a visual level review of existing conditions, including items such as existing
overhead utility lines, potential power source location, signage, crosswalks, lighting, vegetation, pavement,
sidewalks and adjacent land uses.
The COMPANY will prepare preliminary traffic signal plans for the subject intersections. The preliminary
plans will include: title sheet, general notes sheet, traffic signal layout sheet, conduit layout sheet, and traffic
signal detail sheets. The traffic signal layout will include location of traffic signal poles, controller cabinet,
proposed power service, conduit, and handholes. The traffic signal plans will be based on topographic CAD
files collected during the survey task.
The traffic signal design will be based on the following assumptions:
• The form of vehicle detection is anticipated to be video detection at intersection approaches and
inductive loop for advanced detection;
• It is anticipated that a new traffic signal cabinet/controller will be installed at new traffic signal locations;
• It is anticipated that a new power service connection (quadrant to be determined) will be identified as
necessary;
o Existing power service connection will be utilized where available;
• New traffic signal related cabling/wiring, conduits, and handholes will be installed as part of this project
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where necessary;
• Existing traffic signal related cabling/wiring, conduits, handholes will be removed/abandoned as
necessary;
• New stock equipment will be used for proposed equipment;
• Combination traffic signal/light poles will be used — including both traffic signal head mast arm and
luminaire mast arm — Pole style/finish consistent with proposed aesthetics of corridor.
• Emergency vehicle preemption type and other equipment types consistent with CLIENT's existing traffic
signal systems will be used for the traffic signal design.
• It is anticipated that interconnect design will be provided along the E Shaulis Road corridor beginning at
the project boundary in the west, and providing a link between the intersections of Lost Island
Waterpark (western extent) to US 218 (eastern extent).
o The interconnect design will consist of design of conduit/handhole routing to/from traffic signal
cabinets along the project corridor(s). The design will include the installation of fiber optic
cable, tracer wire, and pull rope within dedicated 2" or 3" conduit pathway.
o The interconnect design will be at the outside plant fiber optic cable level and will not include
the routing/splicing/design of individual optical fibers but the CLIENT's available standard
designs, if any, will be used.
o It is anticipate that radio link back to the City Traffic Operations Center (TOC) will continue to be
utilized to provide communications from the TOC to the traffic signal systems along E Shaulis
Road.
■ It is understood that video transmission from installed video cameras along E Shaulis
Road may not be optimal and that a future/other project to provide direct fiber optic
cable connection should be programmed by the City.
o It is anticipated that the City will implement the Adaptive Traffic Control System software to the
corridor and integrate the E Shaulis Road corridor traffic signal systems into the TOC system as
part of a future/other project.
The signal design will also include the removal of and installation of supplemental traffic signs as part of the
traffic signal system. This includes but is not limited to street name signs, turn arrow plaques, and pedestrian
signs.
The preliminary plans will include: title sheet, estimate reference notes, general notes sheet, traffic signal
removal sheet, traffic signal layout sheet, conduit layout sheet, and traffic signal detail sheets. The traffic
signal layout will include location of traffic signal poles, controller cabinet, conduit, and handholes.
The traffic signal plans will be based on available CAD file background information. The traffic signal wiring
diagram, traffic signal quantities, and recommended traffic signal timings will not be completed as part of the
60% submittal.
The following sheets are anticipated:
C.01 — Estimate Reference/Estimated Project Quantities
C.02 — Estimate Reference/Estimated Project Quantities
N.01 — Traffic Signal Notes and Abbreviations Sheet
N.02 — Legend and List of Bid Items Sheet
N.03 — E Shaulis Road & Lost Island Waterpark Traffic Signal Layout Sheet
N.04 — E Shaulis Road & Lost Island Waterpark Traffic Signal Wiring Diagram
N.05 — E Shaulis Road & Isle of Capri Boulevard Traffic Signal Layout Sheet
N.06 — E Shaulis Road & Isle of Capri Boulevard Traffic Signal Wiring Diagram
N.07 — E Shaulis Road & Lost Worlds Amusement Park Traffic Signal Layout Sheet
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N.08 — E Shaulis Road & Lost Worlds Amusement Park Traffic Signal Wiring Diagram
N.09 — E Shaulis Road & Dysart Road Traffic Signal Removal Sheet
N.10 — E Shaulis Road & Dysart Road Traffic Signal Layout Sheet
N.11 — E Shaulis Road & Dysart Road Traffic Signal Wiring Diagram
N.12 — E Shaulis Road & US 218 Traffic Signal Layout Sheet
N.13 — E Shaulis Road & US 218 Traffic Signal Wiring Diagram
N.14 - N.15 —Traffic Signal Communication Interconnection Sheets
N.16 - N.20 —Traffic Signal Quantities Sheet
N.21 —Traffic Signal Details
N.22 —Traffic Signal Details
The CLIENT's standards and specifications will be used for the permanent signal equipment such as signal
poles, controllers, cabinets, interconnect, vehicle and pedestrian detection, emergency vehicle pre-emption,
conduit, pull boxes and wiring. It is anticipated that the Statewide Urban Design and Specifications (SUDAS)
documents including specifications (Standard Specification 8010) and details will be used as necessary to
complement the CLIENT's standards as specifications.
The COMPANY will prepare the project special provisions for the proposed traffic signal system.
Specifications are subject to the non-proprietary requirements associated with federal and state funding. If it
becomes necessary, this project may require special provisions and a "Public Interest Findings" (PIF)
memorandum, which will be developed by the CLIENT.
The COMPANY will forward the completed preliminary permanent traffic signal plans to the appropriate
jurisdictional authority for review and comment.
2. Final Traffic Signal Design
The COMPANY will incorporate the preliminary review comments received and will prepare Final Plans for
submittal. The sheet count assumed for the final traffic signal design is the same as the preliminary traffic
signal design listed previously.
The COMPANY will develop an engineer's opinion of probable construction cost for the intersections traffic
signal improvements.
TASK I - LETTING TASK
The work tasks to be performed or coordinated by the COMPANY during the Letting TASK are based on a bid
letting for one project and will include the following:
1. Plan Clarification and Addenda
The bid letting will be administered by the CLIENT. The COMPANY will assist the CLIENT during the bid
periods in answering questions regarding the design intent. The COMPANY will address questions presented
by the CLIENT and contractors, and prepare addenda for distribution by the COMPANY.
2. Recommendation of Award
The COMPANY will review the bids for each project following the public openings and provide the CLIENT
with recommendations of award, in letter format, regarding the construction contract.
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3. Virtual Plan Room
The COMPANY will host electronic PDF versions of the construction documents and provide access to
contractors.
DELIVERABLES:
• Meeting Agendas and Minutes (pdf format)
• Bridge Concept Study Tech Memo (pdf format)
• Preliminary (60%) Plans (pdf format)
• Check Plans (90%) and Draft Project Manual (pdf format)
• Final Plans (100%) and Project Manual (1 hard copy & pdf format)
• Memos documenting CLIENT and IDOT review comments at each submittal, where appropriate (pdf
format)
ADDITIONAL SERVICES:
Additional Services are not included in this Agreement. If authorized under a Supplemental Agreement the
COMPANY will furnish or obtain from others the following services:
• Landscaping Design
• Bridge Modifications Design
• Pedestrian Bridge Design
• Traffic Modelling or Forecasting
• Traffic Counting
• Adaptive Traffic Control System (ATCS) Services
• Fiber Optic Splice Design Services
• Construction Phase Services
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ATTACHMENT B - FEE AND SCHEDULE
PROFESSIONAL SERVICES FEE:
TASK A: Contract Management
TASK B: Surveying Services
TASK C: Geotechnical Services
TASK D: Bridge Evaluation
TASK E: CLOMR & LOMR Preparation
TASK F: Culvert Design
TASK G: Roadway Design
TASK H: Traffic Control Design
TASK I: Letting Phase
HRG Labor
$ 69,553.00
$ 4,910.00
$ 380.00
$ 17,640.00
$ 30,066.00
$ 58,340.00
$ 199,690.00
$ 83,320.00
$ 15,220.00
HRG Expenses
$ 241.50
$ .00
$ .00
$ 103.50
$ .00
$ .00
$ .00
$ 167.75
$ .00
Subconsultants
$ 2,090.00
$ 41,690.00
$ 17,050.00
$ .00
$ 4,510.00
$ .00
$ .00
$ .00
$ .00
Extension
$ 71,884.50
$ 46,600.00
$ 17,430.00
$ 17,743.50
$ 34,576.00
$ 58,340.00
$ 199,690.00
$ 83,487.75
$ 15,220.00
$ 479,119.00
$ 512.75
$ 65,340.00
$ 544,971.75
SCHEDULE:
The scope of Services will be completed in accordance with the following schedule unless modified by mutual
agreement or by factors influenced by the COVID-19 pandemic, or other factors beyond the control of the
COMPANY. It is further assumed that CLIENT review at the Preliminary Plans and Check Plans milestones will take
no longer than 7 business days. Minor deviations from the schedule due to unforeseen circumstances is likely and
not grounds for non-compliance.
Milestone / Task
Duration
Milestone /
Completion Date
Council Approval / Notice to Proceed
N/A
03/23/2020
Surveying / Geotechnical Field Work
5 weeks
04/24/2020
Preliminary Design Phase — Plans and Acquisition Plats1
6 weeks
05/15/2020
ACOE Section 404 permit review
1-3 months
07/17/2020
IDNR Section 401 permit review
1-3 months
07/17/2020
Waterloo floodplain permit review'
1-3 months
07/17/2020
Final Design Phase —Check Plans
6 weeks
07/17/2020
Final Design Phase — Bid Documents
3 weeks
07/31/2020
Letting Phase — Bid Preparation / Opening
4 weeks
08/21/2020
Letting Phase —Contract Award
N/A
09/14/2020
Construction Phase — Early Start Date
N/A
09/28/2020
Construction Phase —Substantial Completion
14 months
11/30/2021
1. Assumes CLIENT will have from mid -February to late May to start and finalize real estate acquisitions.
2. Initial wetland investigations support eligibility for a transportation regional general permit with impacts below 1.0 acre
3. Assumes delegation of floodplain development permit to City of Waterloo
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