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HomeMy WebLinkAboutApproved Documents - 4/6/2020City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 8,000.00 plus est. shipping costs of $ N/A to pay for or purchase Staff is requesting permission to spend $8,000 for the lease of mowing equipment for the 2020 mowing season at Waterloo Regional Airport via the two dealer bids received. This purchase or expenditure is being made because: This is an annual lease of equipment - and similar to the equipment lease in previous fiscal year requests. ( See attached memo. ) Vendor selected for this purchase: P&K Midwest of Waterloo (See attached submittal) ❑X Bids or written quotes were taken on this purchase, as follows: P&K Midwest of Waterloo, IA - $8,000.00. P&K Midwest of Waverly, IA - $9,100.00. Titan Machinery of Waverly, IA - Did not submit bid (again). Many years with no bid Bids or quotes were not taken on this purchase because: P&K Midwest owns approximately 18 John Deere dealerships in the surrounding area. So, it would be difficult to go outside the area to get similar or better pricing for like equipment, to include delivery, pickup and service to both pieces of equipment Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: OX General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds l i Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-29-7700 -4 13Pf (Fund - Department - Activity - Account Number) in which he budgeted amount is and the urrent available balance is esp f Ily _ubmi to .y / -JI��i Igo. (Si:nature ie• Zer or Designee) Date (Project Code) $ 25,000.00 $ 14,738.55 /«3S ature Finance Dept. Review) Date K:\shared goodies\forms\03 31 2020 Pre -Authorization Request for CY and FY 2020 Mowing Equipment (Mar 2010) WATERLOO REGIONAL AIRPORT CRUISE A NEW ALTITUDE INTER -DEPARTMENTAL CORRESPONDENCE TO: DISTRIBUTION Michelle Weidner, Chief Financial Officer CC: Sheila Combs, Airport Bookkeeper From: Keith Kaspari, MPA, C.M., Airport Direct Date: March 31, 2020 RE: Justification for the lease of John Deere mowing equipment Michelle - Good Afternoon! Similar to past years, please allow this correspondence to serve as my justification to accept the two separate bids received for the extended lease of new and unused mowing equipment for the 2020 mowing season (Rotary Cutter M-20), and a Commercial Grade Z-997R Diesel (Zero -Turn Mower) at Waterloo Regional Airport (see attached copies of the equipment).. As you know, this request for lease is an annual request for Staffs ability to maintain large turfed areas at the airport (airfield), and along the perimeter security fence. Therefore, we have continued to rely on the P&K Midwest locations in both Waterloo and Waverly, of which, are owned by the same dealer for the retail of John Deere equipment. Unfortunately, repeated requests for Titan Machinery, also in Waverly, to submit a bid, has not been successful. We've also checked a number of area equipment dealers, etc. but they either do not have moving equipment, or calls have not been returned. On a side note, the total estimated cost of the two pieces of equipment to be leased is nearly $60,000 ($59,833 actual — with $32,965.00 for the Rotary Cutter; and, $26,868 for the Z-997) ). While the FAA provides federal funding for snow removal equipment — including tractors and plow blades, and while they require airports to maintain runway and taxiway safety areas, unfortunately, mowing equipment is not an eligible item for federal funding. Therefore, I would also like to discuss with you the prospects such as since we lease this equipment every year, 1 would like your approval to explore a lease -to -own arrangement with P&K Midwest — especially for the M20 rotary cutter that would greatly assist us in our annual hay cutting operations. Page — 2 / CY-20 Mowing Equipment In my estimation, and at the current lease rate per year, we could then take physical ownership of the above two pieces of equipment in approximately 7.50 years. Unfortunately, for the approximate 12/13 years that we've been leasing equipment, we could have purchased the above equipment nearly twice over. Staff Request: To receive approval to lease the equipment from P&K Midwest Waterloo for a total of $8,000 — ($3,000 for the Z-997 and $5,000 for the M-20 rotary cutter), as they deliver the equipment to the site, pick up at the end of the lease period, and provides service and support to Staff during the lease term. The second bid, was $1,100 higher with $3,600 for the Z-997; and, $5,500 for the M-20 cutter. Any questions, please call. Keith Rotary Cutters I M20 Flex Wing Rotary Cutter John Deere US https://www.deere.com/en/cutters-shredders/rotary-cutters/m20-rotary... M20 Flex Wing Rotary Cutter • 20 ft. cutting width • 540 or 1000 PTO RPM • Newly -designed cutter chamber • New front and rear suspension options Build Your Own Find a Dealer View Product Brochure Features 1 of4 3/31/2020 11:17 AM ZTrakTM.Z997R Diesel I Zero -Turn Commercial Lawn Mowers John... https://www.deere.com/en/mowers/commercial-mowers/commercial-... Z997R Diesel ZTrakT" Zero -Turn Mower **** (» • 37.4 HP (27.5 kW) • Biodiesel (B20) compatible • Tier 4 compliant • Four different deck options: 60-in side, 72-in side, 60-in MOD and 60-in rear. STARTING AT: $25,349.00uso 5 Write a Review 1 of 8 3/31/2020 11:20 AM 0 JOHN DEERE RENTAL AGREEMENT Rental # 06808767 Original Name LESSEE WATERLOO REGIONAL AIRPORT DATE Feb 04, 2020 ' RENTAL TERM BEGINS Apr 02, 2020 ENDS Nov 02, 2020 Street or RFD 2790 LIVINGSTON LN Purchaser Acct No Customer P.O. NO. ACCOUNT NO. 089846 Govemment Bid No. City, ST Zip Code WATERLOO, IA 50703 LESSOR NAME AND ADDRESS P & K MIDWEST, INC. Telephone Number 319-291-4483 2415 Sergeant Road Contact Waterloo, IA 50701 Percentage of Purchase Option: Security Deposit Maximum Hours Maximum Hours Maximum Hours Rental Payments Applied to 0.00 % = Estimated Rental Charge (Rental Rate x Estimated Rental Period) $ 5,000.00 + Itemized Fees . $ 0.00 : $ 0.00 + Taxes $ 0.00 No More Than : Per Day No More Than : Per Week No More Than : Per Month + Service Charge $ 0.00 + Additional Charges $ 0.00 = Additional Charges Subtotal $ 0.00 Total Rental Charge $ 5,000.00 Notes EQUIPMENT VNLL BE USED AT: (Name) (Address) Lessee will not remove the Equipment from this Location without written permission from Lessor. (City) State/Province (ZIP Code) County (Phone Number) IA Doc Ref No. Qty Model Size & Description of Equipment (Give Product Identification No) Hour Meter Reading Min. ReeGuaranteed Present Value `90 By Lessee JOHN DEERE M20 Flex wing Rotary Cutter Stock # 1 CUTTEROTTARY I MD: 03/11/20 1 $ 32,965 00 Rental Rate Per Month 5.00 Est. Rental 1,000.( Period -r= Primary Insurance Name and Address Additional Insured Name and Address $32,965 00 ar. Insurance Loss Payee Name and Address P & K MIDWEST, INC. 2415 Sergeant Road Waterloo, IA US PURCHASER TYPE MARKET USE 2 Federal Govt 71 Airports LESSEE(Customer) WATERLOO REGIONAL / LESSOR(Dealer) JUDISCH,BRENT J BY THIS RENTAL AGREEMENT IS SUBJECT TO ALL OF THE TERMS AND CONDITIONS SET OUT ON THE FOLLOWING PAGES HEREOF, ALL OF WHICH ARE HEREBY MADE A PART OF THIS RENTAL AGREEMENT. Page 1 of 4 Customer's Initials Date JOHN DEERE RENTAL AGREEMENT Rental # 06875659 Original Name LESSEE WATERLOO REGIONAL AIRPOFI DATE Mar 16, 2020 RENTAL TERM BEGINS Apr 01, 2020 ENDS Oct 01, 2020 Street or RFD 2790 LIVINGSTON LN Purchaser Acct No Customer P.O. NO. ACCOUNT NO. 089846 Govemment Bid No. City, ST Zip Code WATERLOO, IA 50703 LESSOR NAME AND ADDRESS P & K MIDWEST, INC. Telephone Number 319-291-4483 2415 Sergeant Road Contact Waterloo, IA 50701 Percentage Purchase Option: Security Deposit: Maximum Hours Maximum Hours Maximum Hours of Rental Payments Applied to 0.00 % = Estimated Rental Charge (Rental Rate x Estimated Rental Period) $ 3,000.00 + Itemized Fees $ 0.00 $ 0.00 +Taxes $ 0.00 No More Than : Per Day No More Than . Per Week No More Than : Per Month + Service Charge $ 0.00 + Additional Charges $ 0.00 = Additional Charges Subtotal $ 0.00 Total Rental Charge $ 3,000.00 Notes EQUIPMENT W1LL BE USED AT: (Name) (City) State/Province (ZIP Code) IA (Address) County BLACK HAWK (Phone Number) Lessee will not remove the Equipment from this Location without written permission from Lessor. Doc Ref No. QtyModel Size & Description of Equipment pGuaranteed (Give Product Identification No.) Hour Meter Reading Min. Rental By Lessee Present Value JOHN DEERE Z997R DIESEL W 72 In. 7 IRON PRO SIDE Stock # LARGE FRAME DISCHARGE DECK 1 MID-Z I 1 $ 26,868 00 0.00 Rental Rate PerlMonth 500.00 Est. Rental 6.00 Period Front Light (2) Kit 1 ( ) $ 256 80 Primary Insurance Name and Address Additional Insured Name and Address $ 27,124 80 ESE PRESENT VALUE Insurance Loss Payee Name and Address P & K MIDWEST, INC. 2415 Sergeant Road Waterloo, IA US PURCHASER TYPE MARKET USE 1 Commercial 71 Airports LESSEE(Customer) WATERLOO REGIONAL f LESSOR(Dealer) JUDISCH,BRENT J BY THIS RENTAL AGREEMENT IS SUBJECT TO ALL OF THE TERMS AND CONDITIONS SET OUT ON THE FOLLOWING PAGES HEREOF, ALL OF WHICH ARE HEREBY MADE A PART OF THIS RENTAL AGREEMENT. Page 1 of 4 Customer's Initials Date JOHN DEERE RENTAL AGREEMENT Rental # 06875795 Original Name LESSEE WATERLOO REGIONAL AIRPOU DATE Mar 16, 2020 RENTAL TERM BEGINS Apr 01, 2020 ENDS Oct 01, 2020 Street or RFD 2790 LIVINGSTON LN Purchaser Acct No Customer P.O. NO. ACCOUNT NO. 089825 Govemment Bid No. City, ST Zip Code WATERLOO, IA 50703 LESSOR NAME AND ADDRESS P & K MIDWEST, INC. Telephone Number 319-291-4483 1416 4th Street SW Contact Waverly, IA 50677 Percentage of Rental Payments Applied to = Estimated Rental Charge (Rental Rate x Estimated Rental Period) $ 3,600.00 Purchase Option: 0.00 °/9 + Itemized Fees $ 0.00 Security Deposit : $ 0.00 + Taxes Maximum Hours No More Than $ 0.00 : Per Day Maximum Hours No More Than : Per Week + Service Charge $ 0.00 Maximum Hours No More Than : Per Month + Additional Charges $ 0.00 = Additional Charges Subtotal $ 0.00 Total Rental Charge $ 3,600.00 Notes EQUIPMENT WILL BE USED AT: (Name) (Address) Lessee will not remove the Equipment from this Location without written permission from Lessor. (City) State/Province (ZIP Code) County (Phone Number) IA BLACK HAWK Doc Ref No. Qty Model Size & Description of Equipment (Give Product Identification No.) Hour Meter Reading Min. Rental Guaranteed By Lessee Present Value % LARGE FRAME MID-Z 1OHN DEERE 2997R DIESEL W 72In 7 IRON PRO 9DE Stock # DISCHARGE DECK ( l $ 26,868 00 '. 0.00 Rental Rate PerlWeek 600.00 Eat. Rental 6.00 Period 1 ont Light (2) Kit ( $ 256 80 Primary Insurance Name and Address Additional Insured Name and Address Insurance Loss Payee Name and Address P & K MIDWEST, INC. 1416 4th Street SW Waverly, IA 50677USIA $ 27,124 so TOTAL VALUE PURCHASER TYPE MARKET USE 1 Commercial 71 Airports LESSEE(Customer) WATERLOO REGIONAL E LESSOR(Dealer) DILGER,JUSTIN BY THIS RENTAL AGREEMENT IS SUBJECT TO ALL OF THE TERMS AND CONDITIONS SET OUT ON THE FOLLOWING PAGES HEREOF, ALL OF WHICH ARE HEREBY MADE A PART OF THIS RENTAL AGREEMENT. Page 1 of 4 Customer's Initials Date 0 JOHN DEERE RENTAL AGREEMENT Rental # 06875891 Original Name LESSEE WATERLOO REGIONAL AIRPORT DATE Mar 16, 2020 RENTAL TERM BEGINS Apr 01, 2020 ENDS Oct 01, 2020 Street or RFD 2790 LIVINGSTON LN Purchaser Acct No Customer P.O. NO. ACCOUNT NO. 089829 Govemment Bid No. City, ST Zip Code WATERLOO, IA 50703 LESSOR NAME AND ADDRESS P & K MIDWEST, INC. Telephone Number 319-291-4483 1416 4th Street SW Contact Waverly, IA 50677 Percentage of Purchase Option: Security Deposit Maximum Hours Maximum Hours Maximum Hours Rental Payments Applied to 0.00 % Per Day Per Week Per Month = Estimated Rental Charge (Rental Rate x Estimated Rental Period) $ 5,500.00 + Itemized Fees $ 0.00 : $ 0.00 + Taxes $ 0.00 No More Than : No More Than : No More Than : + Service Charge $ 0.00 + Additional Charges $ 0.00 = Additional Charges Subtotal $ 0.00 Total Rental Charge $ 5,500.00 Notes EQUIPMENT WILL BE USED AT: (Name) (Address) Lessee will not remove the Equipment from this Location without written permission from Lessor. (City) State/Province (ZIP Code) County (Phone Number) IA BLACK HAWK Doc Ref No. Qty Model Size & Description of Equipment (Give Product Identification No.) Hour Meter Reading Min. Rental Guaranteed By Lessee Present Value % 1 M20 ROTTARY CUTTER JU4N DEERE M2O Flex wing Rotary Cutter Stock # I 1 $30,426 00 "l).W. Rental Rate Per Day 22.00 Est. Rental 250.00 Period ce Name and Address Additional Insured Name and Address Insurance Loss Payee Name and Address P & K MIDWEST, INC. 1416 4th Street SW Waverly, IA 50677USIA 1 Commercial MARKET USE 71 Airports LESSEE(Customer) WATERLOO REGIONAL / LESSOR(Dealer) DILGER,JUSTIN BY THIS RENTAL AGREEMENT IS SUBJECT TO ALL OF THE TERMS AND CONDITIONS SET OUT ON THE FOLLOWING PAGES HEREOF, ALL OF WHICH ARE HEREBY MADE A PART OF THIS RENTAL AGREEMENT. Page 1 of 4 Customer's Initials Date City Clerk Use Only Finance Committeit Approval Date 1 U City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 6,420.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: A17.3 Code required elevator upgrades at Library Vendor selected for this purchase: Schumacher Elevator Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Schumacher Elevator is current vendor for City Elevators Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax n Sewer n Sanitation EBonds 11 Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 419-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ /,20, evo $ GAO - 3 `20 / 2i- ter// ( igna re Dept. Head or Designee) Date (Sigltature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 4,960.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: A17.3 Code required elevator upgrades at City Hall (this is an amendment to previous pre -authorization - adding increase of $4,960.00) Vendor selected for this purchase: Schumacher Elevator n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Schumacher Elevator is current vendor for City Elevators Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road Use Tax n Sewer ❑ Sanitation Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 419-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ /2,0, 000 $ /43, 6-FD 3 3( ,uej.P& /JJj .3 3/ (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth - Elevator Code Upgrades - 5 Sull Bros.xls (Mar 2010) City Clerk Use Only Finance Committe, Approval Date t_11 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 8,340.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: A17.3 Code required elevator upgrades at East Park Ave Ramp; Conway Vicinity Parking Ramp Vendor selected for this purchase: Schumacher Elevator ❑ Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Schumacher Elevator is current vendor for City Elevators Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds n Road Use Tax ❑ Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 417-22-7960-2180 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) 2 no Sanitation (Project Code) $ Ac v,Oi)D $ 68,JO°✓ 4t1e(,)0,144t.w Date Signature Finance Dept. Review) 3-3/'.'� Date K:\shared goodies\forms\Pre-Auth - Elevator Code Upgrades E Park & Conway Ramps.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Convention Cente Department to expend $ 2,128.00 plus est. shipping costs of $ 11.47 to pay for or purchase Media players for interior digital signs and menu boards Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: DGeneral Fund Road Use Tax Sewer I Sanitation nBonds 0 City Cle Use only Finance Committee Approval Date 11 This purchase or expenditure is being made because: Allow for real-time updating of digital information displays around facility and digital menu boards in concession stand Vendor selected for this purchase: Full Compass Bids or written quotes were taken on this purchase, as follows: Full Compass: $2,139.47 Spartan POS: $2,793.00 n Bids or quotes were not taken on this purchase because: Federal/other grants I X I Other (specify) Manager Contribution and the current available balance is This expenditure is to be coded to the following budget line -item: (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 350,000.00 $ 4-5570572B /60, 6-64 Ya, Respgctfully submitted. y) (Signature Dept, Head or Designee) Date (Sig ature Finance' ept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization- Digital Signage Players (Mar 2010) City Clerk Use Only Finance Committe Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Convention Cente Department to expend $ 2,498.79 plus est. shipping costs of $ 0.00 to pay for or purchase LED TVs and accessories for digital signage This purchase or expenditure is being made because: Add digital information signage and menu boards within convention center Vendor selected for this purchase: Best Buy Bids or written quotes were taken on this purchase, as follows: Best Buy: $2,498.79 Amazon: $3,870.65 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: �f General Fund ❑ Bonds Road Use Tax ri Sewer ❑ Sanitation Federal/other grants ❑X Other (specify) This expenditure is to be coded to the following budget line -item: Manager Contribution (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 350,000.00 and the current available balance is $ 231,300.17 ,Zz5 / ?-/ Respectfully submitted, (Signature Dept. Head or Designee) Date Sigrnature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization- Digital Signage Screens (Mar 2010) 3/31/2020 Seerch Bost Buy Cart - Best Buy Credit Cards Top Deals Deal of the Day Gift Cards Gift Ideas For Your Business Q Waterloo 21 Cart Products Brands Deals Services Hi, Spectral Five Sullivan Brot... Recently Viewed Order Status Saved Items Important Update: We have new safety measures for getting your order. 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Leam more Qty: 7 Delete Save for later Compare with similar items LG 50UK6300BUB 50-Inch 50" 4K HDR Smart LED 2160P Ultra HD UHD TV TruMotion 120 w/AI ThinQ Only 16 left in stock - order soon. Shipped from: NYCelectronic Gift options not available. Learn more Qty 7 Delete Save for later Compare with similar items $469.99 Subtotal (21 items): $3,870.65 The price and availability of items at Amazon.com are subject to change. The Cart is a temporary place to store a list of your items and reflects each item's most recent price. Learn more Do you have a gift card or promotional code? We'll ask you to enter your claim code when it's time to pay. Part of your order qualifies for FREE Shipping. Choose this option at checkout, See details Subtotal (21 items): $3,870.65 L ii This order contains a gift LProceed to checkout Best sellers in Kindle eBooks rHc 'IS SI^:G Si S r r:R ELLC -0aP.R 51LEt Cf BtG;MD The Missing Sister > Elle Marr 457 Kindle Edition $4.99 See all buying options Girl, Stop Apologizing:... > Rachel Hollis 4,280 Kindle Edition $12.99 See el buying options 1 Wall of Silence > Tracy Buchanan 493 Kindle Edition $4,99 See all buying options The Bad Seed Jory John 3,044 Kindle Edition $12.99 i See all buying option https://www.amazon.com/gp/cartAnew.html/ref=lh_cart 1/3 City Clerk Use Only Finance Committee t r City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Convention Cente Department to expend $ 9,308.10 plus est. shipping costs of $ 0.00 to pay for or purchase Extension Cords This purchase or expenditure is being made because: Extension cords are used to deliver electricty to exhibit booths and other purposes throughout. Revenue generator for exhibit shows. Vendor selected for this purchase: JHL Inc Bids or written quotes were taken on this purchase, as follows: JHL: $9,308.10 Step 1 Dezigns: $10,053.24 ri Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑X Other (specify) Manager Contribution This expenditure is to be coded to the following budget line -item: (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 350,000.00 and the current available balance is $ 228,891.38- '25 SS/ Respectfully submitted, Si ( gna ure Dept. Head or Designee) Date ig ature Finance Dept. Review) K:lshared goodies\forms\Expenditure Pre -Authorization- Extension Cords (Mar 2010) 33/ Date JUST HI -LINE INDUSTRIES Iwww.JHLindustries.com 1 10012 Nevada Ave, Chatsworth, CA., 91311 ph: 818*882*2233 / fx: 818*882*4350 Ship To: Five Sullivan Brothers Convention Center BRENDON WAGNER (319) 291-0155 AM-12/3-3 S... AM-12/3-3 S... AM-12/3-3 S... AM-12/3-3 S... Description JHL-AM 12/3-3 SPT FLAT 012' BLACK SINGLE ENDS LIGHTED 5-15P to 5-15R JHL-AM 12/3-3 SPT FLAT 025' BLACK SINGLE LIGHTED ENDS 5-15P to 5-15R JHL-AM 12/3-3 SPT FLAT 036' BLACK SINGLE ENDS LIGHTED 5-15P to 5-15R JHL-AM 12/3-3 SPT FLAT 050' BLACK SINGLE ENDS LIGHTED 5-15P to 5-15R YOUR PERSONALIZED ESTIMATE from JHL I Date ICustomer # 3/31/20 !Five Sullivan B... I Estimate # I 25274 (Your Contact I HOWIE Terms I OPEN PLEASE NO... Brandon if you can act fast enough I can print any statement on you cords every 12"-18" throughout the entire length of each cords at NO Added Cost.. Call me ASAP if you have any interest. Howie Signature Date Page 1 Total 100 23.80 2,380.00 100 33.66 3,366.00 50 58.42 2,921.00 10 64.11 641.10 Total 0.00 0.00T INC. JUST NI -LINE INDUSTRIES www.3HLi ndustries.com 10012 Nevada Ave, Chatsworth, CA., 91311 ph: 818*882*2233 / fx: 818*882*4350 Ship To: Five Sullivan Brothers Convention Center BRENDON WAGNER (319) 291-0155 Description YOUR PERSONALIZED ESTIMATE from JHL I Date ICustomer # IEstimate # 3/31/20 IFive Sullivan BB.. 125274 lYour Contact' HOWIE I Terms ( OPEN I Qty I Rate I Total CORD DET... CORD COLOR: BLACK 0.00 0 OOT STATEMENT TO READ: not yet determined. (YOUR STATEMENT WILL APPEAR EVERY 12" TO 18" THROUGHOUT THE ENTIRE LENGTH OF THE CORD) *ALL OF THE ABOVE AT NO ADDED COST. UL, OSHA, NEMA , AWG, CSA, RoHS APPROVED AND COMPLIANT. Hard Usage per the National Electrical Code ALL PROUDLY MADE IN THE USA. *NOTE ALL CUSTOM ORDERS ARE SUBJECT TO A 10% +(plus) OR- (minus) FREIGHT FREE in the CONTINENTAL UNITED STATES. NO Sales Tax Signature Date Page 2 0.00% 0.00 3/31/2020 Checkout J LED Retail Display Lighting TART DEZIGNS LIGHTING INNOVATION HiC Pi!. G CONFIRM COMPLETE SELECT PAYMENT METHOD C�® Credit Card PayPal 0 PayPal Standard NEXT SKU Image Product(s) Price Qty. TOTAL ST- 1 EXT- 12-3 Heavy Duty 12-3 Flat Extension Cord $21.00 100 $2,100.00 Length: 15 Ft ST- EXT15-12/3 https://step1dezigns.com/checkout/paymentmethod 1/3 3/31/2020 Checkout I LED Retail Display Lighting ST- 2 EXT- 12-3 ST- 3 EXT- 12-3 Heavy Duty 12-3 Flat Extension Cord Length: 25 Ft ST- EXT25-12/3 [+$12.52] Heavy Duty 12-3 Flat Extension Cord Length: 50 Ft ST- EXT50-12/3 [+$48.15] $33.52 100 $3,352.00 $69.15 60 $4,149.00 Sub -Total: $9,601.00 Shipping: (UPS Ground) $452.24 Tax: $0.00 TOTAL: $10,053.24 https://step1dezigns.com/checkout/paymentmethod 2/3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Convention Cente Department to expend $ 45,820.56 plus est. shipping costs of $ 1,102.31 to pay for or purchase china, flatware, and associated storage equipment This purchase or expenditure is being made because: Replace existing worn out and damaged china and flatware and increase inventory quantities. Vendor selected for this purchase: US Foods Li Bids or written quotes were taken on this purchase, as follows: US Foods: $46,922.87 Webstaurant Store:$54,681.01 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants X Other (specify) Manager Contribution This expenditure is to be coded to the following budget line -item: (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respgctfully submitted, 3 �31 ZtJZu ��, /Lc, / )v I.D.12/1. 3-3/,..2o (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date $ 350,000.00 $ .21-9758.3728 216,19.3 K:\shared goodies lforms\Expenditure Pre -Authorization- China and Flatware (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committe I , Approval Date 'f IZ6 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Convention Cente Department to expend $ 18,167.09 plus est. shipping costs of $ 538.35 to pay for or purchase glassware and storage racks This purchase or expenditure is being made because: Replace existing worn out and damaged glassware and increase inventory quantities to sufficent levels Vendor selected for this purchase: US Foods pi Bids or written quotes were taken on this purchase, as follows: US Foods: $18,705.44 Webstaurant Store:$22,941.72 ri Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ CBonds ❑ Road Use Tax Sewer Sanitation Federal/other grants ❑X Other (specify) This expenditure is to be coded to the following budget line -item: Manager Contribution (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) $ 350,000.00 $ 143,762.72 /f 270 11121)nrk � Date Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization- Glassware (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee / , Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Fire Department Department to expend $ 2,754.50 plus est. shipping costs of $ 0.00 to pay for or purchase. Graphics/decals and installation for two (2) new ambulances $1377.25/Ambulance This purchase or expenditure is being made because: Graphics/decals are not supplied or applied by the manufacturer Vendor selected for this purchase: Signs By Tomorrow n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Single Source Vendor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund n Bonds Road Use Tax Federal/other grants Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 419-12-1410-211p/ (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ 540,000.00 and the - f ails. - balance is $ 4�9 �Q 9�-8 � 76-- Respectfwlly (Signature lept Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2020 Ambulance Graphics and Decals.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date �2 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 4,964.70 plus est. shipping costs of $ to pay for or purchase Five HP Laptops for remote access. This purchase or expenditure is being made because: Needed to allow more users ability to work from home. Vendor selected for this purchase: Best Buy ❑ Bids or written quotes were taken on this purchase, as follows: I ^ 1 Bids or quotes were not taken on this purchase because: Called around and Best Buy was only vendor to have availabilty. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 03—ff-Fuu 418-01- 25 2106 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, 9--- (Signature Dept Head or Designee) $ 25,000.00 irlq,Al/ etZ4Vic) Date (Signature Finance Dept. Review) Date 20 K:\shared goodies\forms\Pre-Auth HP Laptops (Best Buy).xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date lX , 0 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 5,539.50 plus est. shipping costs of $ 0.00 to pay for or purchase Professional legal services for February 2020 rendered for the Chamberlain Manufacturing site. This purchase or expenditure is being made because: a legal specialist was hired to help with environmental services with the Chamberlain site Vendor selected for this purchase: Shuttleworth & Ingersoll X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: time was of the essence and our city attorney is not familiar with the environmental issues and concerns of site Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 4180862132103 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 19,000.00 and the current availalSle bal.nce is Respect $ ✓'L�+37, 2`126 /)i 6.0-.L.r) 3-1v (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Chamberlain.xls (Mar 2010) S hut dewo rth & I\GH',RSOLL A 1 1 ORNEYS AT LAW • ESTABLISHED 1854 March 9, 2020 Invoice 4405568 Client.Matter: 29541 - 1 - SJP RE: Chamberlain Manufacturing Site PROFESSIONAL SERVICES Date Atty Description Hours 2/03/20 KAC Review attachments and information for Chamberlain site planning teleconference .30 2/06/20 SJP Telephone call to Marty Petersen regarding upcoming call; participate in call with 1.40 consultants; e-mail to Marty Petersen regarding contacting EPA project manager 2/06/20 KAC Teleconference w/ City staff and HR Green staff and other consultants regarding 1.30 scope of redevelopment planning, including discussion of EPA limitations and Duchossois involvement; strategize with attorney SJP regarding next steps 2/08/20 SJP Review e-mail from Marty Petersen and review e-mail from Jones Day; e-mail to .30 Kelly Cwiertny and e-mail to Marty Petersen regarding developments and further discussion 2/10/20 SJP E-mails to and from Marty Petersen regarding e-mail from Jones Day; review file .70 regarding access agreement and other background documents; telephone call with Marty regarding actions to be taken 2/10/20 KAC Review correspondence from Jones Day regarding remediation of Chamberlain site; 1.80 strategize with attorney SJP regarding response; teleconference to city attorney Peterson regarding same 2/11/20 SJP Review e-mail from Marty Petersen regarding call with EPA and e-mail to him on 1.90 same; review response from Marty on EPA call and status of work plan; review and analyze Access Agreement from Marty; e-mail to Marty regarding the Agreement provisions; e-mail to and from Marty regarding Agreement, council approval and regarding prior agreement; telephone call to Bruce Morrison and voice message to him; telephone call from Morrison and regarding office of regional counsel regarding work plan, covenant and regarding manner of proceeding; telephone call to Marty's office and e-mail to him regarding call with EPA; review and respond to e-mail from Office of General Counsel for EPA 2/11/20 KAC Review access agreement for former Chamberlain site and correspondence thereon; 1.50 review correspondence on EPA response to draft covenant and use restrictions; teleconference w/ attorney SJP regarding same; teleconference to EPA's Morrison regarding same MAILING ADDRESS: P.O. Box 2107 CEDAR RAPIDS, IOWA 52406-210'7 STREET ADDRESS: 115 THIRD STREET SE CEDAR RAPIDS, IOWA 52401 TELEPHONE 319.365.9461 FACSIMILE 319.365.8443 W WW•SHUTTLEWORTIILAW.COM 3 SHUTTLEWORTH & INGERSOLL, P.L.C. Invoice 4405568 March 9, 2020 Date Atty Description 2/12/20 SJP Telephone call from Marty Petersen regarding call with EPA and letter to Jones Day; 1.40 review e-mails from Marty regarding Access Agreement; begin drafting letter to Jones Day regarding work plan and environmental covenant; letter to Marty Petersen regarding proposed letter to Jones Day and regarding issues with Army Corp and IDNR on flood plain 2/12/20 KAC Teleconference w/ Marty Petersen regarding access agreement for Chamberlain site 1.10 and implications thereof; strategize w/ attorney SJP regarding response and process for future site use and planning 2/13/20 SJP Review e-mail from City regarding issues with the Environmental Covenant; revise .60 and complete draft of letter to Jones Day and letter to Marty Petersen on same 2/14/20 SJP Review e-mail from Marty Petersen regarding changes to letter to Jones Day; revise .30 and complete letter; 2/19/20 SJP Conference with Kelly Cwiertny regarding needed changes to restrictive covenant .30 2/19/20 KAC Begin review and editing proposed environmental covenant with attention to soil .80 removal limitations Hours 2/21/20 SJP Review draft of revisions to Restrictive Covenant; work on expanding and revising 1.10 edits to Covenant; e-mail to Kelly Cwiertny regarding changes to draft 2/24/20 SJP E-mail to and from Marty Petersen regarding Jones Day and draft of Covenant; 1.10 review comments by Steve Prideaux regarding Restrictive Covenant; work on revisions to Covenant; conference with Kelly Cwiertny regarding additional changes to Covenant; review e-mail from Marty regarding quarterly report; work on e-mail to Marty forwarding draft of Environmental Covenant 2/24/20 KAC Review comments by Steven Prideaux on proposed terms of environmental .70 covenant; continue edits to same; correspondence to Marty Petersen regarding same 2/27/20 KAC Review quarterly monitoring reports No. 6 for former Chamberlain site .50 TOTAL PROFESSIONAL SERVICES TOTAL THIS INVOICE $ 5,539.50 $ 5,539.50 MAILING ADDRESS: P.O. Box 2107 CEDAR RAPIDS, IOWA 52406-2107 STREET ADDRESS: 115 THIRD STREET SE CEDAR RAPIDS, IOWA 52401 TELEPHONE 319.365.9461 FACSIMILE 319.365.8443 WWW•SHUTTLEWORTHLAW.COM 4 City Clerk Use Only Finance Committeel Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 2,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase Digging of (4) active water service stubs in parking at 300 Block of E. 2nd Street (House of Hope) This purchase or expenditure is being made because: Demolition of former House of Hope location l Vendor selected for this purchase: Frickson Bros Excavating ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: The Water Works required the contractor to make extra digs to verify if there was additional water lines to be discontinued Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax ❑ Sewer Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 417-08-5150 1396 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current avails Ie balance is (Signature Dept. Head or Designee) (Project Code) $ 3GO 000 $ /3S 37, 9� 3 3426 Date (Signature Finance Dept. Review) K:\shared goodies\forms\House of Hope - Frickson.xls (Mar 2010) Frickson Bros. Excavating 737 Colleen Ave. Evanadale, Iowa 50707 Bill To Planning and Zoning 715 Mulberry Street Waterloo, Iowa Quantity 4 Description Job for Planning and Zoning at 300 Block of E. 2nd Street. Invoice 4/ Terms Used tractor backhoe and labor digging at water main in parking to investigate four locations for active water service stubs= $500.00 service dig= $2,000.00 for all. We Appreciate Your Business. Thank You. Never got paid for these. Date l Invoice # 79/2018 1975 Project Rate 500.0( Total Amount 2,000.00 $2,000.00 City Clerk Use Only Finance Committee Approval Date =1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 3,325.00 plus est. shipping costs of $ 19.00 to pay for or purchase purchase seven body worn cameras for the Tri-County Drug Task Force `Amended from previous approval of $3325.00 on 11/25/19* This purchase or expenditure is being made because: purchase body cameras for the Tri-County Drug Task Force investigators that has been approved by the Tri-County Drug Task Force Board of Directors. Vendor selected for this purchase: Safefleet Mobile Vision n Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Safefleet Mobile Vision is the provider for the police departments current video camera and storage systems. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax n Sewer Sanitation Federal/other grants ❑ Other (specify) Tri-CountyFrofeiture This expenditure is to be coded to the following budget line -item: 010-11-1160-1512 TRIF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted $ qz w' � (Signat re Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\TriCounty Body Cameras.xlsx (Mar 2010) City Clerk Use Only City of Waterloo Finance Committee a^ /� Approval Date " U /_+ Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ 6,376.39 plus est. shipping costs of $ to pay for or purchase 13,000 - Yard Waste 2020 Calendar - includes printing, envelopes and bulk postage ($52.54 Additional postage) This purchase or expenditure is being made because: To inform yard waste customers of the pick up and make up dates. Vendor selected for this purchase: Storey Kenworthy Bids or written quotes were taken on this purchase, as follows: Storey Kenworthy Waterloo, IA Professional Office Services Waterloo, IA $6,318.95 $6,495.76 nBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): $6,318.95 - Approved 1/27/2020 Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer n Sanitation Other (specify) Bonds n Federal/other grants This expenditure is to be coded to the following budget line -item: 525-15-5400-1343 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 21,000.00'r. $ 2,117.58 v 1dr.e.,� Lf/)Jobe / 2d (Signature Dept. ad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2020-April-Expenditure Pre -Authorization Amendment -Sanitation -Storey Kenworthy-2020Yard Waste Calendar - Copy & (additional $52.54)Postage - $6,376.39-525-15-5400-1352 & 1343.xls (Mar 2010) nGeneral Fund City Clerk Use Only Finance Committee City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ 11,359.98 plus est. shipping costs of $ to pay for or purchase MAC HD Advanced Scan tool with OHW cable package This purchase or expenditure is being made because: To perform diagnostic testing on sanitation trucks - will eliminate the upgrading of diagnostic softwares. (Only vendor in area to supply at a discount cost) Vendor selected for this purchase: BBE Pro Tools, LLC n Bids or written quotes were taken on this purchase, as follows: BBE Pro Tools, LLC Denver, IA $11,359.98 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Road Use Tax Sewer n Sanitation Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 525 15=5466 21-13 '//(a .-/9.7/0 d -.2 //7 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res.ectfully submitted, (Project Code) $ £35,OOfi.80 ,76/, 3(oD $ & /(,3 d (Si nature Dept. H-ad or Designee) Date (Sign.ture Finance Dept. Review) Date K:\shared goodies \forms\2020-March-Expenditure Pre -Authorization -Sanitation -MAC HD AVD Scan Tool-$11,359.98-525-18-5400-2110.xis (Mar 2010) City Clerk Use Only Finance Commit 77 Approval Date UI tY -15 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the SEWER Department to expend $ 1,200.00 plus ext. shipping cost of $ 0.00 to pay for or purchase GOLF CART RENTAL APRIL 2019 - DECEMBER 2019, $400/0UARTER This purchase or expenditure is being made because: LESS EXPENSIVE ALTERNATIVE TO PURCHASING ADDITIONAL PLANT VEHICLES Vendor selected for this purchase: RUDY'S SALES & SERVICE []Bids or written quotes were taken on this purchase, as follows X Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: [] General Fund: []Road Use Tax: Sewer: []Sanitation: []Bonds: ❑Federal/other grants: DOther(specify): This expenditure is to be coded to the following budget line -item: 570-14-5700-1564 (Fund - Department - Activity - Account Number) (Project Code) ,r $ 7-0E6786 /6;3 S '/ in which budgeted amount is and the current available balance is Respectfully sub ritte'd? 0/2Zv (Signature Dept. Head Or Designee) Date (Signatufe Finance Dept. Review) Date $ moo i n, f r SALES _ SERVECE, LLC. P.O. Box 47 440 South State St. DENVER, IOWA 50622 (319) 984-5627 "CUSTOMER'S ORDER NO. PHONE DATE NAME 4 Se - D0 ..S¢K_.„- %rC a. r"L^-fir ADDRESS_. {� % 1 %. rk.A V1 ka =5'1- :1 ), 4i't r:rl �r T. ; L-i I c,, SOLD BY. CASH C.O.D. CHARGE ON ACCT. MDSE.. RETD. PAID OUT QTY DESCRIPTION PRICE AMOUNT Ji01- ' Ca -� 4& "..7t a,t Tr vacs-14.- w' 100le I1—a.C. 9.m 4115 `7f0Qt 3 _---mon i i 5 /200 ._ -X yowkake, -.10 S - 3_oo S 3`i TAX RECEIVED BY TOTAL /ZOO l All claims and returned goods MUST be accompanied by this bill. 3412 `Thank9You ve-C Vi3J3R City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 19,950.00 plus est. shipping costs of $ to pay for or purchase 72 - Holophane ATB2 40B LED Lamps This purchase or expenditure is being made because: To replace burnt out HPS with LEDs. Vendor selected for this purchase: Van Meter X Bids or written quotes were taken on this purchase, as follows: Van Meter Crescent Electric Waterloo, IA Waterloo, IA $276.531 each $277.00 each 3E Waterloo, IA $282.29 each Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds Road Use Tax I I Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 419-17-7105-2129 & 266-17-7120-1522 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted J (Signature Dept. H .-d or Designee) Pate (Sign Sanitation Ii(q (Project Code) 7iA) 5,000 & 10,000�&14,000 5,000 & 10,00 &12,353 ure Finance Dept. Review) .3 fir'-,2d Date K:\shared goodies\forms\2020-March-Pre-Auth-Van Meter - 72 - LEDs - 419-17-7105-2129&255-17-7120-1522 - $19,950.00.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 6 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ NTE 4,000.00 plus est. shipping costs of $ to pay for or purchase 8 Packs - 12 ft. 9 in.Combination Thermoplastic Right Arrows and 8 Packs - 8 ft. Right Thermoplastic Arrows This purchase or expenditure is being made because: Installing thermoplastic arrows in place of painting. (Ennis -Flint gave us a 35% discount on this order) Vendor selected for this purchase: Ennis -Flint X Bids or written quotes were taken on this purchase, as follows: Ennis -Flint Greensboro, NC NTE $4,000.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund nBonds El Road Use Tax Federal/other grants n Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 419-17-7120-2125 (sign equipment) (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Sanitation (Project Code) $ '5,000.00 v $ .5,000.00 Gb1210 � r c c /9J, Et u� 47-242c) (Si+nature Deptead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2020-March-Pre-Auth-Ennis Flint - 8-pk of Comb right turn arrows and 8 pk -Rgt turn arrows 419-17-7120-2125 - NTE $4,000.00.xls (Mar 2010) CITY OF WATERLOO Committee Communication Finance Committee Meeting: 4/06/2020 Prepared: Nancy Higby Dept. Head Signature: Kelley Felchle SUBJECT: Refunds Submitted by: Kelley Felchle, City Clerk Recommended Committee Action: Approval of the following refunds: Refund request in the amount of $109.55 for garbage collection fees billed in error on a property located at 1625 E. 4th Street. Summary Statement: This property uses a private hauler and was billed erroneously for garbage services during the billing periods submitted. Waterloo Water Works and Public Works have confirmed private hauler and the amount of refund due. Expenditure Required: As indicated above Source of Funds: GARBAGE REFUND 525-15-5400-1785 Policy Issue: None Alternative: Not give the reimbursement. Background Information: file:JllK_ACLEREDATlCouncil&FinanceCommun cations ACouncilCommunicationstoCouncil&OFinance\2015\FinanceCommuni cation\030915.Garbage.refund.doc CITY OF WATERLOO Committee Communication Finance Committee Meeting: 2/ 2020 Prepared: Nancy Higby Dept. Head Signature: Kelley Felchle SUBJECT: Refunds Submitted by: Kelley Felchle, City Clerk Recommended Committee Action: Approval of the following refunds: Refund request in the amount of $109.55 for garbage collection fees billed in error on a property located at 1625 E. 4th Street. Summary Statement: This property uses a private hauler and was billed erroneously for garbage services during the billing periods submitted. Waterloo Water Works and Public Works have confirmed private hauler and the amount of refund due. Expenditure Required: As indicated above Source of Funds: GARBAGE REFUND 525-15-5400-1785 Policy Issue: None Alternative: Not give the reimbursement. Background Information: ile:% R :C'I.ERKL)A FCo,J i.il&Finai ceCommunicationsiCounciIC'ominunication>uineeCcmin:uni 09i5.2 .retu (;, CITY OF WATERLOO Committee Communication Finance Committee Meeting: 2/24/2020 Prepared: Nancy Higby Dept. Head Signature: Kelley Felchle SUBJECT: Refunds Submitted by: Kelley Felchle, City Clerk Recommended Committee Action: Approval of the following refunds: Refund request in the amount of $109.55 for garbage collection fees billed in error on a property located at 1625 E. 4th Street. Summary Statement: This property uses a private hauler and was billed erroneously for garbage services during the billing periods submitted. Waterloo Water Works and Public Works have confirmed private hauler and the amount of refund due. Expenditure Required: As indicated above Source of Funds: GARBAGE REFUND 525-15-5400-1785 Policy Issue: None Alternative: Not give the reimbursement. Background Information: file:///K:ICLF.RK1Al `.Council&FinanceConnunicad onsiCouncilConmwnicationstoCouncil&Orinance.2015,Fina:iceCommuni cation 103 0915. earba2e.refund. doc WATERLOO 325 Sycamore Street P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES Phone: (319) 232-6280 www.waterloowater.org Paee 1 of 1 ACCOUNT SUMMARY Customer Name: Jubilee United Methodist Churc Account Number: 105365-502373 Service Address: 1625 E 4TH ST Billing Frequency: Billing Date: Billing Due Date: Quarterly 03/20/2019 04/10/2019 Waterloo Water Works Services Water Water Service Excise Tax Water Works Subtotal City of Waterloo Services Sanitary Sewer Storm Water Fee Garbage Sales Tax City of Waterloo Subtotal $29.10 $2.85 $31.95 $66.60 $140.35 CHARGE SUMMARY Previous Balance Credits/Payments Water Works Subtotal City of Waterloo Subtotal Total Current Service Charges Total Amount Due Amount Due After 04/10/2019 $240.75 -$240.75 $31.95 $140.35 $172.30 $172.30 $180.48 re+dnus Read Date r Fir; enl -;ta Dato Previous R Previous Read T Current Re: Current Read Type Usage (CCF) 12/11/2018 03/12/2019 504 Actual 522 Actual 18 120 Y.100 U ea U e0 40 20 0 ■ � ■ SPECIAL MESSAGES Please detach and return the bottom portion with your payment. See reverse side for additional information MAKE CHECKS PAYABLE TO: P.O. Box 27 Waterloo, Iowa 50704 Phone: (319) 232-6280 Jubilee United Methodist Church 1621 E 4th St Waterloo, IA 507033008 Please check box If contact Information requires updating and indicate the change(s) on reverse side Account Number: 105365-502373 Total Amount Due: - 172s30 Amount Due After : 180.48 Billing Due Date: 04/10/2019 Amount Enclosed: REMIT TO: WATERLOO WATER WORKS P.O. BOX 27 WATERLOO, IOWA 50704 325 Sycamore Street P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES Phone: (319) 232-6280 www.waterloowater.org Paee 1 of 1 Customer Name: Jubilee United Methodist Churc 4ccount Number: 105365-502373 iervice Address: 1625 E 4TH ST Billing Frequency: Billing Date: Billing Due Date: Quarterly 06/20/2019 07/12/2019 Waterloo Water Works Services Water Water Service Excise Tax Late Penalty Water Works Subtotal City of Waterloo Services Sanitary Sewer $45.00 Storm Water Fee 49.50 Garbage 3150 Sales Tax $8.83 City of Waterloo Subtotal $134.83 $29.10 $1.75 $0.15 $31.00 CHARGE SUMMARY Previous Balance Credits/Payments Balance Forward Water Works Subtotal City of Waterloo Subtotal $190.57 -$175.52 $15.05 $31.00 $134.83 Total Current Service Charges $165.83 Total Amount Due $180.88 Amount Due After 07/12/2019 $188.65 Previous Read Date 03/12/2019 Current Read Date - Previous. Read 06/11/2019 522 Previous Read Type Actual Current Read 530 Current Read Type Actual Usage (CCF 8 120 LL 100 — e0 m 40 20 � OA O6 0A Nose' 19't ti0^ro OA ryO,O e SPECIAL SSAGES Please detach and return the bottom portion with your payment. See reverse side for additional information MAKE CHECKS PAYABLE TO:. P.O. Box 27 Waterloo, Iowa 50704 Phone: (319) 232-6280 ADDRESSEE: Jubilee United Methodist Churc 1621 E 4th St Waterloo, IA 507033008 ❑ Please check box if contact information requires updating and indicate the change(s) on reverse side Account Number: 105365-502373 Total Amount Due : `180.88 Amount Due After : 188.65 billing Duu€°Data: 07/12/2019 Amount Enclosed: REMIT TO: WATERLOO WATER WORKS P.O. BOX 27 WATERLOO" IOWA 50704 325 Sycamore Street P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES Phone: (319) 232-6280 www.waterloowater.org Paee 1 of 1 ACCOUNT SUMMARY Customer Name: Account Number: Service Address: Jubilee United Methodist Churc 105365-502373 1625 E 4TH ST Waterloo Water Works Services Water Water Service Excise Tax Water Works Subtotal City of Waterloo Services Sanitary Sewer Storm Water Fee $72.00 Garbage 31.50 Sales Tax $10.56 City of Waterloo Subtotal $161.31 $29.10 $1.75 $30.85 $47.25 Billing Frequency: Quarterly Billing Date: 09/19/2019 Billing Due Date: 10/10/2019 CHARGE SUMMARY Previous Balance Credits/Payments Water Works Subtotal City of Waterloo Subtotal $180.88 -$180.88 $30.85 $161.31 Total Current Service Charges $192.16 Total Amount Due $192.16 Amount Due After 10/10/2019 $201.16 Previous Read Date Current Read Date Previous Read rt Read Current Read Type Usage (CCF) 06/11/2019 09/11/2019 530 Actual 120 .100 U 80 V 80 g 40 3 20 cfb ti�,1 ,s1 •1 , 0' .Os , ' use 533 Actual 3 SPECIAL MESSAGES Please detach and return the bottom portion with your payment. See reverse side for additional information MAKE CHECKS PAYABLE TO: P.O. Box 27 Waterloo, Iowa S0704 Phone: (319) 232-6280 ADDRESSEE: Jubilee United Methodist Churc 1621 E 4th St Waterloo, IA 507033008 ❑ Please check box if contact information requires updating and indicate the change(s) on reverse side Account Number: 105365-502373 Total Amount Due: 192 16 Amount Due After : 201.16 Billing Due Date: 10/10/2019 Amount Enclosed: REMIT TO: WATERLOO WATER WORKS P.O. BOX 27 WATERLOO, IOWA 50704 325 Sycamore Street P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES Phone: (319) 232-6280 www.waterloowater.org Page 1 of 1 ACCOUNT SUMMARY.. Customer Name: Account Number: Service Address: Jubilee United Methodist Churc 105365-502373 1625 E 4TH ST Waterloo Water Works Services Water Water Service Excise Tax Water Works Subtotal City of Waterloo Services $29.10 $1.75 $30.85 Sanitary Sewer $47.25 Storm Water Fee $72.00 Garbage $31.50 Sales Tax $10.56 City of Waterloo Subtotal $161.31 Billing Frequency: Quarterly Billing Date: 12/20/2019 Billing Due Date: 01/15/2020 CHARGE SUMMARY Previous Balance Credits/Payments Water Works Subtotal City of Waterloo Subtotal $192.16 -$192.16 $30.85 $161.31 Total Current Service Charges $192.16 Total Amount Due $192.16 Amount Due After01/15/2020 $201.16 Previous Read Date Current T Current Read Current Read Type Lisa ge(CCF) 09/11/2019 12/11/2019 533 Actual 120 LL100 (080 52.60 iT 40 200 a 0f> �ti pA O9 ti0^O ^O ^0 .�9 537 Actual 4 SPECIAL MESSAGES Please detach and return the bottom portion with your payment. See reverse side for additional information MAKE CHECKS PAYABLE T0: P.O. Box 27 Waterloo, Iowa 50704 Phone: (319) 232-6280 ADDRESSEE: Jubilee United Methodist Churc 1621 E 4th St Waterloo, IA 507033008 ❑ Please check box if contact Information requires updating and indicate the change(s) on reverse side Account Number: 105365-502373 Total Amount Due: 192.16 Amount Due After : 201.16 Billing Due Date::' 01/15/2020 Amount Enclosed: WATERLOO WATER WORKS P.O. BOX 27 WATERLOO, IOWA 50704 Exemption year: 2.O 19 PRIVATE HAULER GARBAGE EXEMPTION APPLICATION RESIDENTIAL CUSTOMERS ONLY CITY OF WATERLOO, IOWA Date Applicant's Name: � Telephone No 419-'"a 4-00$ Billing Address: ti62 k K � -t-' Cif t WA -PER -Coe .50t7a3 Address of Exemption: Water Works Account No.: I request an exemption from Garbage Fees during the current Calendar Year. I employ the services of a licensed tras ha er. Only the location where the. trash hauler picks up garbage and tras w'j qualify or the exea;.tion. TO BE COMPLETED BY LICENSED GARBAGE AND TRASH HAULER: (We) Comparry 'Name a licensed trash hauler in the City of Waterloo, Iowa, and that we pick up garbage and refuse at the following location: Customer's Name 3LL I I te U..me nrrwim n'n nm hereby declare that we are Beginning Address Location of Date of Garbage/Trash Pig -Up Contract /(c2 J E 'lzeik_ Ending Date of ncoTnn MTIC'T rrlur AT. T.FAST CURRENT CALENDAR YEAR CITY OF WATERLOO Committee Communication Finance Committee Meeting: 4/06/2020 Prepared: Nancy Higby Dept. Head Signature: Kelley Felchle SUBJECT: Refunds Submitted by: Kelley Felchle, City Clerk Recommended Committee Action: Approval of the following refunds: Refund request in the amount of $52.20 for garbage collection fees billed in error on a property located at 1011 Hartman Avenue. Summary Statement: This property uses a private hauler and was billed erroneously for garbage services during the billing periods submitted. Waterloo Water Works and Public Works have confirmed private hauler and the amount of refund due. Expenditure Required: As indicated above Source of Funds: GARBAGE REFUND 525-15-5400-1785 Policy Issue: None Alternative: Not give the reimbursement. Background Information: 6CLERKDAITouncil&FinanceCommunicationsTouncilCommunicationstoCouneil&Ofinancev20151FinanceCommuni cation`,030915. earbaRe.refund. doe 325 Sycamore Street P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES Phone: (319) 232-6280 www.waterloowater.org PaRelof1 ACCOUNT SUMMARY Customer Name: Account Number: Service Address: Schmitz Eric 113976-521397 1011 HARTMAN AVE Waterloo Water Works Services Water Water Service Excise Tax Water Works Subtotal City of Waterloo Services Sanitary Sewer Storm Water Fee Garbage City of Waterloo Subtotal $25.87 $1.56 $27.43 $40.00 Billing Frequency: Billing Date: Billing Due Date: Quarterly 05/31/2019 06/21/2019 CHARGE SUMMARY Water Works Subtotal City of Waterloo Subtotal $27.43 $72.90 Total Current Service Charges $100.33 $100.33 $105.27 Total Amount Due Amount Due After 06/21/2019 PI Read Dote nt Read Date Previous Read Pi evious Read Type 03/02/2019 05/20/2019 0 Actual a LL 4 0 2 a 515 57,20 Please detach and return the bottom portion with your payment. See reverse side for additional information MAKE CHECKS PAYABLE TO: WATERLOO WATVRKS P.O. Box 27 Waterloo, Iowa 50704 Phone: (319) 232-6280 ADDRESSEE: Schmitz Eric 311 Ivanhoe Rd Waterloo, IA 50701 ElPlease check box if contact information requires updating and indicate the change(s) on reverse side Account Number: 113976-521397 Total Amount Due: 100.33 Amount Due After : 105.27 Billing Due Date: 06/21/2019 Amount Enclosed: REMIT TO: WATERLOO WATER WORKS P.O. BOX 27 WATERLOO, IOWA 50704 WATERLOO W c WORKS 325 Sycamore Street P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES Phone: (319) 232-6280 www.waterloowater.org Paae 1 of 1 ACCOUNT SUMMARY Customer Name: Account Number: Service Address: Schmitz Eric 113976-521397 1011 HARTMAN AVE Waterloo Water Works Services Water $29.10 Water Service Excise Tax $1.75 Late Penalty $4.94 Water Works Subtotal $35.79 City of Waterloo Services Sanitary Sewer $47.25 Storm Water Fee $12.00 Garbage $27 00 City of Waterloo Subtotal 86.25 Billing Frequency: Billing Date: Billing Due Date: Quarterly 08/29/2019 09/20/2019 CHARGE SUMMARY Previous Balance Credits/Payments Balance Forward Water Works Subtotal City of Waterloo Subtotal $100.33 -$105.27 -$4.94 $35.79 $86.25 Total Current Service Charges $122.04 $117.10 Amount Due After 09/20/2019 $122.87 Total Amount Due Previous Read Date �[ Read Date Previous Read Previous Read Type Current Read Current Read Type Usage(CCU) 05/20/2019 08/22/2019 0 Actual 0 Actual 0 d' 4' ry°,s1 4,1 SPECIAL MESSAGES Please detach and return the bottom portion with your payment. See reverse side for additional Information MAKE CHECKS PAYABLE TO: WATERLOO WATER WORKS P.O. Box 27 Waterloo, Iowa 50704 Phone: (319) 232-6280 ADDRESSEE: Schmitz Eric 311 Ivanhoe Rd Waterloo, IA 50701 Please check box if contact Information requires updating and indicate the change(s) on reverse side Account Number: 113976-521397 Total Amount Due: 117.10 Amount Due After : 122.87 Billing Due Date: 09/20/2019 Amount Enclosed: REMIT TO: WATERLOO WATER WORKS P.O. BOX 27 WATERL00.10WA 50704 Address of Exemption: Exemptionyear: / 9 _ ,4202-4112 PRIVATE HAULER GARBAGE EXEMPTION APPLICATION RESIDENTIAL CUSTOMERS ONLY CITY OF WATERLOO, IOWA Date Ia jr319 Applicant's Name: Telephone Billing Address: [ Q((�tY[Lie�ry� G{l4.t-t4o Water Works Account No.: %7 3 9 7^ -2 1 •°39. 7 No.4' )4 11 z/oZ- I request an exemption from Garbage Fees during the current Calendar Year. I employ the services of a licensed trash hauler. Only the location where the trash hauler picks up garbage and trash will qualify for the xemption. Applicant's Signature TO BE COMPLETED BY LICENSED GARBAGE AND TRASH HAULER: (We) �14y_ g\("2..01\yv\-g-t.4. hereby declare that we are Company Name a licensed trash hauler in the City of Waterloo, Iowa, and that we pick up garbage and refuse at the following location: Address Location of Customer's Name Garbage/Trash Pick -UP Beginning Ending Date of Date of Contract Contract CONTRACT PE IOD MUST COVER AlLEAST CURRENT CALENDAR YEAR We understand that the above information is used by the Clerk's Office in Waterloo, City Hall, 715 Mulberry Street, to determine eligibility for exemption from garbage fees for the current calendar year. I, the undersigned, declare under penalty of perjury that I have examined this claim, including all statements and above schedule, and to the best of my knowledge and belief, it is a TRUE, CORRECT AND COMPLETE claim, and that I agree to comply with all ordinances and policies of the City of Waterloo and the Black Hawk County Solid Waste Commission. In the event that the above person during the current calendar year, Office of this event by calling 291; Date discontinues service with said company e hereby agree to notify the Clerk's 323. Signature of Authori4ed Company Representative // Company's Address Garo_ge & Trash Hauler's Permit License issued by Black Hawk County) =A2SE _:: : v. CLZR 5 IN: NCE OFFICE 715 MULSERRI STRZET City Clerk's Copy - white Customer's Copy - yellow /f° -/e 404.-o , 4/ 114s y9r4.4 Gam e ixeiye } t o/(_ /� 7 //o qc' S�� ce 5 w /9t d/ e'/ 7_ s © -7 kee-#2 / /2'eL % or 6 e(47,- 719i-e 2a2 'afoe,y 5A u, Gezo h c/e 46- rye` v< c ii6/,--C /-/o`�ifs Gd/C.77 G. -1,97 ' - e .5eGc1/cC. �cG 5,z_ Of •••••••••.•4•V•••••••••••••••••••' DOUG ANDERSON From: ELLA ELLIS Sent: Tuesday, March 10, 2020 2:58 PM To: DOUG ANDERSON Subject: RE: 1011 HARTMAN AVE If this is Roger Buss, we picked up small cart in 3/4/19 and sent that info to Water Works. From: DOUG ANDERSON Sent: Tuesday, March 10, 2020 2:48 PM To: ELLA ELLIS <ELLA.ELLIS@WATERLOO-IA.ORG>; Annette Shepherd <Annette.Shepherd@WATERLOO-IA.ORG> Cc: Nancy Higby <Nancy.Higby@WATERLOO-IA.ORG> Subject: 1011 HARTMAN AVE Supposedly, a guy bought this in March 2019 and they have had a private hauler the whole time. Rite Environmental told him that they filled out the form for the guy and sent it directly to Water Works. The guy called Water Works and they said that they don't have it. I don't have it over here. At some point, he's going to bring in a copy of his bills and get a refund. He didn't give me his name. He was just mad. We have never received a form from him last year or this year. I told him that if he did it every year in January that there wouldn't be an issue. DOUG ANDERSON CLERK II CITY OF WATERLOO 715 MULBERRY ST WATERLOO, IA 50703 319-291-4323 1 DOUG ANDERSON From: Annette Shepherd Sent: Wednesday, March 11, 2020 4:53 PM To: DOUG ANDERSON Subject: RE: 1011 HARTMAN AVE Attachments: 1011 hartman - aug 2019.pdf; 1011 hartman - may 2019.pdf Doug Attached are the first 2 bills he paid garbage on — he received garbage credit on his November 2019 bill and I took off the garbage and rebilled his February 2020 bill. Annette From: DOUG ANDERSON <DOUG.ANDERSON@WATERLOO-IA.ORG> Sent: Wednesday, March 11, 2020 4:00 PM To: Annette Shepherd <Annette.Shepherd@WATERLOO-IA.ORG> Subject: FW: 1011 HARTMAN AVE Hi Annette, Today, I received the private hauler forms from Rite Environmental for 2019 and 2020 for this location. Eric Schmitz is requesting a refund for 2019 garbage that he paid since he bought the place in March of 2019. I told him to send me a copy of his water bills and he sent me copies of his dumpster bills from Rite Environmental. Can I get copies of what he paid please? Thank you for your help. Doug From: DOUG ANDERSON Sent: Tuesday, March 10, 2020 3:57 PM To: Annette Shepherd <Annette.Shepherd@WATERLOO-IA.ORG> Subject: RE: 1011 HARTMAN AVE Everything that we have received from 2018, 2019, 2020 for private haulers is been scanned into laserfiche and 1011 Hartman is not on any of those years. Ella did confirm with me that they did pick up his garbage can on March 4th 2019. That would be fine with me that he would be exempt for this year and take that off his current bill. Thank you. From: Annette Shepherd <Annette.Shepherd@WATERLOO-IA.ORG> Sent: Tuesday, March 10, 2020 3:52 PM To: DOUG ANDERSON <DOUG.ANDERSON@WATERLOO-IA.ORG> Subject: RE: 1011 HARTMAN AVE I don't have one here — I don't know if it is in the file from 2019 that we sent back to you. 1 Do you want me to put the exempt on even though I don't have a copy or are we waiting for a copy from Rite Environmental? Annette From: DOUG ANDERSON <DOUG.ANDERSON@WATERLOO-IA.ORG> Sent: Tuesday, March 10, 2020 2:48 PM To: ELLA ELLIS <ELLA.ELLISPWATERLOO-IA.ORG>; Annette Shepherd <Annette.Shepherc$ WATERLOO-IA.ORG> Cc: Nancy Higby <Nancy.Higby@WATERLOO-IA.ORG> Subject: 1011 HARTMAN AVE Supposedly, a guy bought this in March 2019 and they have had a private hauler the whole time. Rite Environmental told him that they filled out the form for the guy and sent it directly to Water Works. The guy called Water Works and they said that they don't have it. I don't have it over here. At some point, he's going to bring in a copy of his bills and get a refund. He didn't give me his name. He was just mad. We have never received a form from him last year or this year. I told him that if he did it every year in January that there wouldn't be an issue. DOUG ANDERSON CLERK II CITY OF WATERLOO 715 MULBERRY ST WATERLOO, IA 50703 319-291-4323 2 Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance9ommittee approval required? YES s NO If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 20 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 11 1150 3373 Fed Pass thru for IA GRT.HEROIN 889.00 )10 11 1150 1114 Overtime GRT.HEROIF` 889.00 TOTAL $889.00 TOTAL $889.00 This amendment is being requested because: This is to conform with the City's budget line item control policy. See attached paperwork. Additional funding for Anti -Heroin Task Force Grant#18-COPS Heroin-09 to be used through 6/30/2020. Prior Committee Actions (Dates): O3 20: (Signature Dept. Head or Designee) Date (z); (Signature Finance Dept. Review) .3aG.20 Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\cs budget amend req form (Apr 2003) ANTI -HEROIN TASK FORCE GRANT PROGRAM Governor's Office of Drug Control Policy Pape State Office Bldg., 5th Floor 215 E. 7th Street, Des Moines, Iowa 50319 (515) 725-0300 Anti -Heroin Task Force CFDA #16.710 Grantee: Waterloo Police Department 715 Mulberry StreetStreet Waterloo, Iowa 50703-5714 Grant #18-COPS Heroin-09 Grant Period: January 1, 2019 through June 30, 2020 (Revised 2/25/20) Federal: $7,000 Match: $0 Total: $7,000 ODCP Contact Dennis Wiggins 515/725-0311 Legal Applicant: Quentin Hart Program Director: Joe Leibold This grant is subject to the terms and conditions incorporated either directly or indirectly by reference in the grant program legislation, the grant program request for proposal, and the stipulations, if any, noted under "Special Conditions." Except for any waiver granted explicitly elsewhere in this grant, this award does not constitute approval of waiver from any Federal or state statutory/regulatory requirements for a United States Department of Justice grant. The grantee agrees to perform all services and furnish all supplies set forth in the application of this grant award for the consideration stated herein. This grant consists of the application for funds, the grant award notice, the budget documents, the standard grant conditions, the reporting forms, and all approved grant revision documents. All parties to this grant award acknowledge that they have fully read and understand this contract, and agree to abide by the terms set forth within. SPECIAL CONDITIONS • Grant funding is provided to assist project with mid to high level heroin investigations or precursor diversion investigations. • Targets of investions will be shared with the Division of Intelligence to be entered into the LEIN database system. • Projects will regularly deconflict investigations by searching potential targets in the LEIN database system. In witness wherefore, the parties hereto have executed this grant the day and year specified below. apLA-12.41A-rizr-- a TURES/DATES Legal Applicant/Date MIFjn•Zrector/Date ODCP Administrator/Date PROJECT BUDGET WORKSHEET — ALL PROJECTS PAGE ONE Project Name F.Y. 2021 LaPorte Road/Hess Road Improvements, Phase 1 City Contract No. Project Manager Project Budget Total 1016 Jamie Knutson $ 537,300.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name x CFDA # B. State Grant Yes y No Grant Name STBG-SWAP-8155(760)--SG-07 C. City Match Source of Funding Local Option D. Other Entities Yes No Name x To be assigned by the Finance Dept. Project No. Subproject No. ®% SrB:- e7(a0 % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) This project consists of preliminary deisgn of improvements to La Porte Road/Hess Road corridor from Byron Avenue to Shaulis Road. Tasks to include mdoifications of existing traffic operations, safety improvements, access management changes and complete street accomodations. Done None ❑x ❑ Yes No ❑ ❑x 0 El x El 0 ❑ ❑x '&fl A-6.011 ;r'-Px c f )ga7 S7'";(Z 14..)e c, .rs, r-,r IA ,[6' .r 5'sfurr .._ /3 ° _:l.r r ..max. Page 2 must be attached and signed. K:\shared goodies \forms\LaPorte Road Project Budget Worksheet.xlsx\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee el Approval Date (u 20 Project Narne (from page one) F.Y. 2021 LaPorte Road/Hess Road Improvements, Phase 1 Department No. project will be budgeted under 07 Activity No. project will be budgeted under 7500 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds Sanitary TIFF EXPENDITURES: To be assigned by the Finance Dept. Project No. Subproject No. (Each column should only include amounts by fund) Fund: 290 Fund: 205 Fund: 181, 300.00 Fund: Total 181,300.00 356,000.00 356,000.00 TOTALS $ 356,000.00 $ 181,300.00 $ .. $ - $ 537,300.00 2103 Engineering & Consulting $ 356,000.00 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc SWPPP Permit $ 181,300.00 $ 537,300.00 TOTALS $ 356,000.00 $ 181,300.00 $ $ /( gnatejt. ead) $ 537,300.00 ' Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\LaPorte Road Project Budget Worksheet.xlsx\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name FY 2020 CIP Pipelining Phase IVA City Contract No. Project Manager Project Budget Total 1014 AECOM/Brian Bowman/Matt Hosford $ 716,738.24 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes No Grant Name C. City Match Source of Funding SEWER FUNDS D. Other Entities Yes Name No 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? To be assign Project No Subproject No % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 100.00% Done None ❑ Yes No ❑ ❑Xri ❑X ❑ ❑ ❑ ❑ 6. Include a brief description of the project in the space below: (REQUIRED) Work of this contract entails construction of Cured -In -Place (CIP) sanitary sewer lining and Manhole Rehabilitation City of Waterloo, identified as Sewer Service Area 19 (SA #19) as shown on the Drawings. The project includes cleaning root removal, televising, DIP pipelining, lateral grouting and manhole rehabilitation Page 2 must be attached and signed. K:\shared goodies\forms\Copy of Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) FY 2020 CIP Pipelining Phase IVA Department No. project will be budgeted under 14 Activity No. project will be budgeted under 5320 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: City Clerk Use Only Finance Committee �/� 40'l Approval Date (Each column should only include amounts by fund) Fund: 520 Fund: Fund: 7/&73g TOTALS $ Fund: Total 2103 Engineering & Consulting $ 215,000.00 $ 215,000.00 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction - 2162 Storm Sewers - 2163 Sanitary Sewers 501,738.24 501,738.24 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc - TOTALS $ 716,738.24 $ ERROR 3< /7/'2-0Zo (Signature Dept. He d) Date $ 716,738.24 ERROR (Signature Finance Dept. Review) Date K:\shared goodies\forms\Copy of Project Budget Worksheet.xls\Page 2 (Constr Proj) (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES NO ti /(i!2fso, dateapprovved: V City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 20 submitted by the POLICE Department: EXPENSES/REVENUE DEC:REASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 11 1150 3603 Tri Co Forf Revenue 11TRI.WPDF 10,000.0('! )10 11 1150 1512 WPD Forfeiture 11TRI.WPDF 10,000.00 TOTAL $10,000.00 TOTAL This amendment is being requested because: This is to conform with the Citys budget line item control policy. Using current revenue to increase the FY20 expense line. $10,000.00 Prior Committee Actions (Dates): (Signature Dept. Head or Designee) za Date i2 l,Gc_ ldiGi (Signature Finance Dept. Review) Jam) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\cs budget amend req form (Apr 2003) 11-6/0 Yb7i othAai comments@waterloo-ia.org To the City Council: This is John and Reta Humpal. We live at 5222 Dysart Rd. which is across from the street from the proposed Dollar General Store on Dysart Rd. We appreciate the council's comments and concerns of road traffic during the last city council meeting. They were exactly what we feel, most people don't realize the heavy traffic on this road. During the day, truck traffic outnumbers passenger vehicles. It includes dump trucks going to and from the rock quarry such as PCI and Aspro trucks, trucks of all sizes going to and from the landfill and semi - tractor trailers (number of them livestock trucks). From the last meeting, it sounded like there were no plans for turning lanes. If that's the case, we are concerned that accidents will occur. Traffic is generally going faster north (downhill) on the road and starts slowing right where the curve starts. We see this daily right in front of our house. Traffic is generally slower going south but gaining speed as it passes by us. This also depends on the traffic lights at Shaulis/Dysart. Most truck traffic from the north comes from Hwy 218 or Texas St. If turning lanes aren't possible, what about a road embargo to reroute truck traffic? We do have a lot of turn around traffic in our driveway. It's worse when the waterpark is open, people miss their turn at the traffic lights. We would imagine Dollar General would be become a new turn around. To reiterate, large trucks need extra distance to stop when vehicles in front of them are turning. When the rest of Dysart Rd. is reconstructed this spring, vehicles will only be going faster with an improved road. Thank You for your time. Sincerely, John and Reta Humpal KELLEY FELCHLE From: Kendra Wyatt Sent: Monday, April 6, 2020 12:37 PM To: QUENTIN HART; KELLEY FELCHLE Subject: FW: Dollar General Store Original Message From: Mary Kaufman <mkakaufman7@gmail.com> Sent: Monday, April 6, 2020 12:09 PM To: Mayor <Mayor@WATERLOO-IA.ORG> Cc: Margaret Klein <Margaret.Klein@WATERLOO-IA.ORG> Subject: Dollar General Store Mayor Hart & Council Members: The neighborhoods of Westdale, Southdale and the two trailer parks, have resided off of Dysart Road for over forty years. These additions border Dysart and Orange Roads. Within the last ten years, the Summerland Housing Addition was added off of Dysart as well. The traffic on Dysart has increased ten fold with the number of dump trucks, gravel trucks, garbage trucks and semis going back and forth on Dysart. The speed and frequency at which those trucks travel north and south on Dysart is already an issue. And, this is without considering the considerable residential traffic that occurs on a daily basis. In the past, the farmland that would be used for the Dollar General was rated in the high ninety's percentile for agricultural purposes. We believe that the farmland should be exempt for any and all business development. It wasn't bad enough that you approved and helped pay for an Amusement Park at an already busy residential intersection, you are now considering taking good farmland for a Dollar General at a location detrimental for all the residents living along Dysart Road. Between the Amusement Park, Water Park, Casino and now a Dollar General, you are decreasing the value of the neighborhoods off Dysart Road. Therefore, we are requesting that you turn down Dollar Generals appeal to build on Highway 218 with entrance off Dysart Road. Sincerely, Concerned Residents of the Above Listed Neighborhoods i