HomeMy WebLinkAboutApproved Documents - 4/13/2020City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Convention Cente Department to expend
$ 18,167.09 plus est. shipping costs of $ 538.35 to pay for or purchase
glassware and storage racks
This purchase or expenditure is being made because:
Replace existing worn out and damaged glassware and increase inventory
quantities to sufficent levels
Vendor selected for this purchase: US Foods
n Bids or written quotes were taken on this purchase, as follows:
US Foods: $18,705.44
Webstaurant Store:$22,941.72
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax
n
Sewer
C
Sanitation
Federal/other grants n Other (specify) Manager Contribution
This expenditure is to be coded to the following budget line -item:
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 350,000.00
and the current available balance is
Respectfully submitted,
� V l24/ 2JzZZ .J4_, t—rc ram, 3 3/ -zo
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
$ -Yl3 76272 /6 ,2?D ?;--14
K:\shared goodies\forms\Expenditure Pre -Authorization- Glassware (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Convention Cente Department to expend
$ 44,752,68 plus est. shipping costs of $ 1,331.67 to pay for or purchase
buffet service ware,
City Clerk Use Only
Finance Committee
Approval Date 4 ( 3 OA)
This purchase or expenditure is being made because:
Purchase buffet service items to present a high quality food service presentation.
Vendor selected for this purchase: US Foods
Bids or written quotes were taken on this purchase, as follows:
US Foods: $46,084.35
Webstaurant Store:$50,410.14
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n
General Fund
Bonds
n
T
Road Use Tax I I Sewer
Sanitation
Federal/other grants X Other (specify) Manager Contribution
This expenditure is to be coded to the following budget line -item:
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 350,000.00
and the current available balance is
Resleitctfully submitted,
6:4 11-"!
(SigtreDept. Head or Designee)
Date
$ 1279-4-81-
(Sigrrature Finance Dept. Review)
Date
K:\shared goodieslforms\Expenditure Pre -Authorization- Buffet Service (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Convention Cente Department to expend
$ 12,313.80 plus est. shipping costs of $ 317.00 to pay for or purchase
various banquet table service items
City Clerk Use Only
Finance Committee
Approval Date
This purchase or expenditure is being made because:
Purchase table service items to create a quality banquet service experience
Vendor selected for this purchase: US Foods
Bids or written quotes were taken on this purchase, as follows:
US Foods: $12,630.80
Webstaurant Store:$17,124.72
ElBids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund rj Road Use Tax El Sewer n Sanitation
nBonds n Federal/other grants n Other (specify) Manager Contribution
This expenditure is to be coded to the following budget line -item:
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 350,000.00
and the current available balance is
Respectfully submitted,
$ 1.96;83-346- /OS?- i'/3 ✓
(Signaure Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:lshared goodieslforms\Expenditure Pre -Authorization- Table Service (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Convention Cente Department to expend
$ 23,248.00 plus est. shipping costs of $ 1,350.00 to pay for or purchase
Metal swirl rolling buffet tables and cocktail tables
City Clerk Use Only
Finance Committee 4"
Approval Date
(3)
This purchase or expenditure is being made because:
Reduces linen and setup costs, allows for easier food service, and presents a higher
level of food presentation. Also need more cocktail tables to meet event needs.
Vendor selected for this purchase: Southern Aluminum
I I Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
Southern Aluminum is the manufacturer of this product who sells direct. They do
work with retail partners and dealers, but none of them have pricing that is as low
as they do when they deal direct.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
ElGeneral Fund El Road Use Tax Sewer
EiBonds
Federal/other grants C
Sanitation
Other (specify) Manager Contribution
This expenditure is to be coded to the following budget line -item:
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 350,000.00
and the current available balance is
$ "4327111740 9 373 '�—
Respectfully submitted,
1Qy � 3/7,dzi)
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodieslforms\ xpenditure Pre -Authorization- Swirl Tables (Mar 2010)
AIMV
ANN
Southern
Aluminum
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee Approval Date ti(/ ti 3 /?
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the 150 Department to expend
$ 3,332.25 plus est. shipping costs of $ to pay for or purchase
Film, Sheeting and Transfer Tape
This purchase or expenditure is being made because:
Materials needed to fabricate signs.
Vendor selected for this purchase: 3M
❑X
Bids or written quotes were taken on this purchase, as follows:
3M St. Paul MN $3,332.25
Newman Signs Jamestown, ND $4,972.41
Iowa Prison Industries Anamosa, IA $7,655.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund
Bonds
X
Road Use Tax
Sewer
Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
419-17-7120-2125
Sanitation
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Signature Dept. H: ad or Designee)
$ 15,000.00
$ 11,000.00 ✓
!%8
Date (Signature Finance Dept. Review) Date
K:\share: goodies\forms\2020-March-Expenditure Pre -Authorization -Traffic -Sheeting, Film, Transfer Tape - 3M - $3,332.25-419-17-7120-
2125.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date °%i3 / 2b
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 1,844.84 plus est. shipping costs of $ to pay for or purchase
Adobe Creative Cloud Licensing Renewal
This purchase or expenditure is being made because:
This is the annual renewal of 2 licenses of Adobe Creative Cloud used in Public
Access Studio and Communications Department
Vendor selected for this purchase: CDWG
0 Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Purchases and renewal annually through CDWG
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax n Sewer ❑ Sanitation
QX Bonds n Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
Split between 010-03-8150 1520 and 010-01-8220 1520
(Fund - Department - Activity - Account Number)
in which the budgeted amount is , S SLv $
q.c 3 t Soo
and the current available balance is e'�vi-
P" $
Respectfully submitted,
(Signature ept. ead or Designee) Date (Signature Finance Dept. Review)
(Project Code)
$l S y 8:7;4'
i& 33 0?D
/3 6" k/kS".
suF�vv, UeJL.
Date
K:\shared goodies\forms\Pre-Auth Adobe Creative Cloud Renewal.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee ; `�3 /?� Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 25,000.00 plus est. shipping costs of $ N/A to pay for or purchase
Staff is requesting to expend $25,000 for a variety of misc. marketing programs, to include:
Radio, Newsprint, and other programs to promote the airport & airline at ALO for CY-2020.
This purchase or expenditure is being made because:
This request is being made to allow us to continue the promotion of both American Airlines
and Waterloo Regional Airport.
Vendor selected for this purchase: Various, see above
El
❑X
Bids or written quotes were taken on this purchase, as follows:
NOTE: The total below does not include the $48,000 in state grant funds received
from the Iowa DOT's Aviation Bureau, whereby we match w/ a 80/20 percent funding
allocation for a total of $60,000 & with the additional budget resources totals $85,000.
Bids or quotes were not taken on this purchase because:
Staff will be using similar venues for the expenditure of Local and Iowa DOT Aviation
Bureau Grant Funds under Iowa DOT's Air Service Sustainment program.
December's request was Phase 1, this request is Phase 2, and Phase 3 to follow.
Prior Committee Actions (Dates): N/A
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax ❑ Sewer
El
Sanitation
Federal/other grants ❑X Other (specify) Advertising Expenses
This expenditure is to be coded to the following budget line -item:
010 - 29 - 7700 - 1351
(Fund - Department - Activity - Account Number)
in whic the budgeted amount is
current available balance is
d,
(Signature D'4!/R'_d or Designee)
(Project Code)
$ 85,000.00 3Z000
$ A476501-00— .27,266, sa
n�r rdl /zJA-44.1.vt. 8'1v
Date Signature Finance Dept. Review) Date
K:\shared goodies\forms\04 08 2020 PreAuth for CY-2020 Marketing Campaign - Phase 2 (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee �/
Approval Date ()/Les
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police
$ 1,816.96 plus est. shipping costs of $ 250.00
panel base conference table for the Police Department.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
additional conference table needed for the police department.
Vendor selected for this purchase: Storey Kenworthy
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
This is NCPA contract pricing through vendor Storey Kenworthy.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer
Bonds
nFederal/other grants ❑ Other (specify)
This � expenditure is to be coded to the following budget line -item:
4 11-1100-2152 g
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Sanitation
(Project Code)
$ .5UOo0
$ 5'U,QUd
Respectfully submitted,
- 3.30-Zo
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Conference Table.xlsx (Mar 2010)
City Clerk Use Only
City of Waterloo
Expenditure Pre -Authorization Request Form
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ NTE 7,500.00 plus estshipping costs of $ to pay for or purchase
400 bags of reflectorizing spheres (glass beads) to be used in annual painting/
striping project.
This purchase or expenditure is being made because:
Used for reflectorizing paint in the annual painting/striping of streets, parking lots,
crosswalks, RR crossings, etc. (IDOT bid)
Vendor selected for this purchase: Potters Industries LLC (Awarded state bid)
❑X
Bids or written quotes were taken on this purchase, as follows:
Potters Industries LLC Muscatine, IA $0.3680 per Ib.
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax I ^ I Sewer n Sanitation
Bonds n Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-1720-1581
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Aa4fie:6-4;) Y/61/-21')A) *14, /q.(j-
(Signature Dept. He d or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2020-April-Expenditure Pre -Authorization -Potters Industries LLC - State Bid -Traffic - Glass Beads - 266-17-7210-
1581-NTE $7,500.00.xls (Mar 2010)
(Project Code)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee Ly i�
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 18,921.00 plus estshipping costs of $ to pay for or purchase
Strikeforce TPC2K Tamper Plate and a Strikeforce SFB1500 Breaker for the 2020
Backhoe
This purchase or expenditure is being made because:
Attachments for the 2020 Backhoe for the Sewer Department
Vendor selected for this purchase: Titan Machinery
Bids or written quotes were taken on this purchase, as follows:
Titan Machinery Center Point, IA
Murphy Tractor
Zeigler Cat
$18,921.00
Waterloo, IA Did not meet specs
Postville, IA $20,811.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax 1 ^ I Sewer
❑ Sanitation
❑ Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200-2117
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ i3v DO
/3v,e d`�
(Signature Dep Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies \forms\2020-April-Expenditure Pre -Authorization -Titan Machniery -Sewer - Tamper Plate & Breaker - 520-14-5200-2117-
$18,921.00+FRT.xls (Mar 2010)
City Clerk Use Only
City of Waterloo
Expenditure Pre -Authorization Request Form
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 24,070.00 plus est. shipping costs of $ to pay for or purchase
10 - Complete pre -wet systems (tanks and pumps) for Snow Trucks
This purchase or expenditure is being made because:
To update Street Dept. snow trucks with new equipment.
Vendor selected for this purchase: Sourcewell
X
Bids or written quotes were taken on this purchase, as follows:
Henderson Products, Inc. Manchester, IA
$24,070.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
X
Road Use Tax n Sewer
Federal/other grants Other (specify)
Sanitation
This expenditure is to be coded to the following budget line -item:
266-19-7200-1571 6/2 3or"ins 4i, /9-7/a& 2117
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Signature Deead or Designee)
$ 85,000.00 .69U,000
$ 139, 538.00 414 009 70
///1 e./. .-
Date (Signature Finance Dept. Review)
Date
K:\shared goodies\forms\2020-April-Expenditure Pre -Authorization -Street -10 pre -wet systems- Sourcewell-Henderson - $24070.00-266-19-
72000-1571.xls (Mar 2010)
City Clerk Use Only
City of Waterloo
Expenditure Pre -Authorization Request Form
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 11,457.00 plus est. shipping costs of $ to pay for or purchase
1 - 10 ft. Dump Box for snow truck 193B09
This purchase or expenditure is being made because:
To replace unsafe dump box on snow truck 193B09.
Vendor selected for this purchase: Sourcewell
X
Bids or written quotes were taken on this purchase, as follows:
Henderson Products, Inc. Manchester, IA
$11,457.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax Sewer ri Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-19-7200-1571 6/e 2.00k J 'f/5 F! -7100 L<r 1
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
$ 85,000.00
$ 139,538.00
Res ectfully submitted, �/
I/
Signature Dept. d or Designee) Date (Si ature Finance Dept. Review) Date
S w OUJ
r 9�g
K:\shared goodies\forms12020-April-Expenditure Pre -Authorization -Street -1 -10 ft dump box #193B09- Sourcewell-Henderson - $11,457.00-
266-19-72000-1571.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date r-f/t3 ii ZV
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 11,457.00 plus est. shipping costs of $ to pay for or purchase
1 - 10 ft. Dump Box for snow truck 193B03
This purchase or expenditure is being made because:
To replace unsafe dump box on snow truck 193B03.
Vendor selected for this purchase: Sourcewell
X
Bids or written quotes were taken on this purchase, as follows:
Henderson Products, Inc. Manchester, IA
$11,457.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
nBonds
❑X
n
Road Use Tax
Sewer
Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
266-19-7200-1571 oil. 1049-7/qp a/!?
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
/�j � �
/i !/f. .k7 -6 ; A
(Signature Dept. ead or Designee) ((! Date (Signature Finance Dept. Review) Date
K:\shared goodies \forms\2020-April-Expenditure Pre -Authorization -Street -1 -10 ft. dump box - #193B03- Sourcewell-Henderson - $11,457.00-
266-19-72000-1571.xls (Mar 2010)
Sanitation
(Project Code)
$ 85,000.00
$ 139,538.00
57v oao
xi/O (F12
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committees/ i
Approval Date 1()'1-6
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 11,457.00 plus est. shipping costs of $ to pay for or purchase
1 - 10 ft. Dump Box for snow truck 193804
This purchase or expenditure is being made because:
To replace unsafe dump box on snow truck 193B04.
Vendor selected for this purchase: Sourcewell
n Bids or written quotes were taken on this purchase, as follows:
Henderson Products, Inc. Manchester, IA
$11,457.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
1
General Fund
Bonds
n
Road Use Tax
Federal/other grants
Sewer n Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
266-19-7200-1571 1,4 f- <y - 7/ao 2// 7
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
4 Lif ' ZN>O .(10,1.� 7)Li2, /LI'�
iSignature Dept. H d or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2020-April-Expenditure Pre -Authorization -Street -1 -10 ft dump box #193B04- Sourcewell-Henderson - $11,457.00-
266-19-72000-1571.xls (Mar 2010)
(Project Code)
$ 85,000.00 .Seivoo y
$ 139,538.00 ,3 p�S�
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee 2
Approval Date 4/131 Zd
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 24,145.00 plus est. shipping costs of $ to pay for or purchase
1 - Stainless steel V-body spreader with dual auger for Tandem Truck #191001
This purchase or expenditure is being made because:
Additional equipment for tandem truck to be more snow efficient.
Vendor selected for this purchase: Sourcewell
n Bids or written quotes were taken on this purchase, as follows:
Henderson Products, Inc. Manchester, IA
$24,145.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
riGeneral Fund n Road Use Tax
Bonds
Sewer
nFederal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
266-19-7200-1571 o 9-if 1fJU ,2/l7
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
g/Y r v c) 114,E hi/ L /. Ih , (» P:Geg/iw, r a�
Sighature Dept. H ad or Designee) Date (Sign ture Finance Dept. Review) Date
Sanitation
(Project Code)
$ 85,000.00 5'?o400v
$ 139,538.00 387 S S
K:\sharedgoodies\forms\2020-April-Expenditure Pre -Authorization -Street -1-Stainless steel V-body spreader with dual auger for tandem
#191001- Sourcewell-Henderson - $24,145.00-266-19-7200-1571.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee 4/
Approval Date ((3 / 20
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 24,145.00 plus est. shipping costs of $ to pay for or purchase
1 - Stainless steel V-body spreader with dual auger for Tandem Truck #191104
This purchase or expenditure is being made because:
Additional equipment for tandem truck to be more snow efficient.
Vendor selected for this purchase: Sourcewell
Bids or written quotes were taken on this purchase, as follows:
Henderson Products, Inc. Manchester, IA
$24,145.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
X
Road Use Tax ❑ Sewer
Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
266-19-7200-1571 0k 4/ 9- f f 7/OU ..//
Sanitation
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 85,000.00 510,00
$ 139,538.00 16.3.123
gnature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shar-d goodies\forms\2020-April-Expenditure Pre -Authorization -Street -1-Stainless steel V-body spreader with dual auger for tandem
#191104- Sourcewell-Henderson - $24,145.00-266-19-7200-1571.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee 9/
Approval Date 7 (, to
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 1,080.00
plus est. shipping costs of $ to pay for or purchase
1 - 5100EX with cables to update dated 5100
This purchase or expenditure is being made because:
To update to plug and play the computer controlled salt/sand device
Vendor selected for this purchase: Sourcewell
Bids or written quotes were taken on this purchase, as follows:
Henderson Products, Inc. Manchester, IA
$1, 080.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund X Road Use Tax Sewer n Sanitation
Bonds n Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
266-19-7200-1571 z,,,.1 13,.,40s '//9-/q-?/uo 2//9
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
(Project Code)
$ 85,000.00 S?v,UUJ
$ 139,538.00 3R,2 �-
Respectfully`submitted,
�►(i i 1 � Pr�k-' //;630 4.�,G.� ls✓.ec t&fru -- 5e-y -AA )
(S gnature D t. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2020-April-Expenditure Pre-Authorization-Street-1-5100EX with cables to update 5100- Sourcewell-Henderson -
$1,080.00-266-19-7200-1571.xis (Mar 2010)
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: 4/13/2020
Prepared: Nancy Higbv
Dept. Head Signature: Kelley Felchle
SUBJECT: Refunds
Submitted by: Kelley Felchle, City Clerk
Recommended Committee Action: Approval of the following refunds:
Refund request in the amount of $413 for garbage collection fees billed in error on a property
located at 1723 Robin Road.
Summary Statement: This property uses a private hauler and was billed erroneously for garbage
services during the billing periods submitted. Waterloo Water Works and Public Works have
confirmed private hauler and the amount of refund due.
Expenditure Required: As indicated above
Source of Funds:
GARBAGE REFUND 525-15-5400-1785
Policy Issue: None
Alternative: Not give the reimbursement.
Background Information:
lily 1iili:dCLERKDAT Council&1 inanceConuntin ication CoanciICoimnunicationstoCounciI&OFinance;20I5TinanceConununi
cationi030915.garbase.refund.doe
3/20/20
To: City of Waterloo
Please consider this letter in regards to a refund for the payment of garbage services from the
Waterloo Water Works for the year 2019. The address of 1723 Robin Road used a private
hauler— Rite Environmental. Please reference the enclosed documents including the private
hauler form and invoices with total garbage amounts paid. Thank you!
Ryan Wilson
ilson Assets LLC
600 Alpine Dr.
Waterloo, IA 50702
319-231-4554
Exemption year: 4) 1�
PRIVATE HAULER GARBAGE EXEMPTION APPLICATION
RESIDENTIAL CUSTOMERS ONLY
CITY OF WATERLOO, IOWA
Date 3 / 1 S
Applicant's Name: w'l-cialJ AssCT5 uLc - (=Vh*1 w«i..'N �1�-Z�il PP Telephone No.
Billing Address: Cvvv ,4Li' i.v� 71t _ WATER-L0,., 7070Z
Address of Exemption: 1'-7 2-3 I2-0fm1Ni g0.
Water Works Account No.: 1 (-I 3 4 Z - 7 7, S 4- (oe-
I request an exemption from Garbage Fees during the current Calendar Year. I
employ the services of a licensed trash hauler. Only the location where the
trash hauler picks up garbage and trash will qualify for the exemption.
Appli is Signature
TO BE COMPLETED BY LICENSED GARBAGE AND TRASH HAULER:
(We) g{t2 C':11`J rovLWLC�IT�� ,TAC-. hereby declare that we are
Company Name
a licensed trash hauler in the City of Waterloo, Iowa, and that we pick up
garbage and refuse at the following location:
Customer's Name
JJ isor1 As1-+-s LLC
Beginning Ending
Address Location of Date of Date of
Garbage/Trash Pick -Up Contract Contract
f 7 :3 4dbth 5I2' I/ 3
CONTRACT PERIOD MUST COVER AT LEAST CURRENT CALENDAR YEAR
We understand that the above information is used by the Clerk's Office in
Waterloo, City Hall, 715 Mulberry Street, to determine eligibility for
exemption from garbage fees for the current calendar year. I, the
undersigned, declare under penalty of perjury that I have examined this
claim, including all statements and above schedule, and to the best of my
knowledge and belief, it is a TRUE, CORRECT AND COMPLETE claim, and that I
agree to comply with all ordinances and policies of the City of Waterloo and
the Black Hawk County Solid Waste Commission.
In the event that the above person discontinues service with said company
during the current calendar year, we hereby agree to notify the Clerk's
Office of this event by calling 291-4323.
Date
Signaatur Authorized Company Representative
Company'o s Adiw-i1\ (-1CJI4 4 `.)a-k,- ( �60/ TA 5o )o 3
Vfn
Garbage & Trash Hauler's Permit License
(issued by Black Hawk County)
PLEASE RETURN TO: CITY CLERK & FINANCE OFFICE
715 MULBERRY STREET
WATERLOO, IOWA 50703
City Clerk's Copy - white Customer's Copy - yellow
's
WATERLOO WA. . WORKS
325 Sycamore Street
P.O. Box 27
Waterloo, Iowa 50704
STATEMENT OF SERVICES
Phone: (319) 232-6280
www.waterloowater.org
Page 1 of 1
ACCOUNT SUMMARY
Customer Name:
Account Number:
Service Address:
Wilson Assets LLC
114342-538465
1723 ROBIN RD
Waterloo Water Works Services
Water $41.95
Water Service Excise Tax $6.05
Water Works Subtotal $48.00
City of Waterloo Services
Sanitary Sewer $184.80
Storm Water Fee $33.00
Garbage $35.00
City of Waterloo Subtotal $252.80
Billing Frequency:
Billing Date:
Billing Due Date:
Quarterly
03/04/2019
03/25/2019
CHAR(
SUI
AR
Previous Balance
Credits/Payments
Water Works Subtotal
City of Waterloo Subtotal $252.80
$293.41
-$293.41
$48.00
Total Current Service Charges $300.80
Total Amount Due $300.80
Amount Due After 03/25/2019 $318.48
Previous Read Date
Cu
Read Date
Previous Read
Previous Read Type
rent Read
Cut
Read TYp
Usag
CCF)
11/21/2018
02/22/2019
3,122
Actual
3,160
Actual
38
SPECIAL MESSAGES
Please detach and return the bottom portion with your payment. See reverse side for additional information
MAKE CHECKS PAYABLE TO:
WATERLOO WA
P.O. Box 27
Waterloo, Iowa 50704
Phone: (319) 232-6280
R K5
ADDRESSEE:
Wilson Assets LLC
600 Alpine Dr
Waterloo, IA 50702
❑ Please check box if contact information requires
updating and indicate the change(s) on reverse side
Account Number:
114342-538465
Amount Due After :
318.48
Amount Enclosed:
REMIT TO:
WATERLOO WATER WORKS
P.O. BOX 27
WATERLOO, IOWA 50704
325 Sycamore Street
P.O. Box 27
Waterloo. Iowa 50704
STATEMENT OF SERVICES
Phone: (319) 232-6280
www.waterloowater.org
Paee 1 of 1
ACCOUNT SUtVIMARY
Customer Name:
Account Number:
Service Address:
Wilson Assets LLC
114342-538465
1723 ROBIN RD
Billing Frequency:
Billing Date:
Billing Due Date:
Quarterly
05/31/2019
06/21/2019
Waterloo Water Works Services
Water $41.95
Water Service Excise Tax $5.81
Water Works Subtotal $47.76
City of Waterloo Services
Sanitary Sewer $180.00
Storm Water Fee $33.00
Garbage $126.00
City of Waterloo Subtotal $339.00
CHARGE SUMMAR
Previous Balance
Credits/Payments
Water Works Subtotal
City of Waterloo Subtotal
Total Current Service Charges
Total Amount Due
Amount Due After 06/21/2019
$359.67
-$359.67
$47.76
$339.00
$386.76
$386.76
$408.55
Previous Read Date Current Read Date
Previous Read
ous Read Type
nt Read,
Current Read Type
Usage (CCF)
02/22/2019
05/20/2019
3,160
Actual
3,196
Actual
36
SPECIAL MESSAGES
Please detach and return the bottom portion with your payment. See reverse side for additional information
MAKE CHECKS PAYABLE TO:
P.O. Box 27
Waterloo, Iowa 50704
Phone: (319) 232-6280
ADDRESSEE:
Wilson Assets LLC
600 Alpine Dr
Waterloo, IA 50702
❑ Please check box if contact information requires
updating and indicate the change(s) on reverse side
Account Number:
114342-538465
Amount Due After :
408.55
Amount Enclosed:
REMIT TO:
WATERLOO WATER WORKS
P.O. BOX 27
WATERLOO. IOWA 50704
WATERLOO WA WORKS
325 Sycamore Street
P.O. Box 27
Waterloo, Iowa 50704
STATEMENT OF SERVICES
Phone: (319) 232-6280
www.waterloowater.org
Page 1 of 1
ACCOUNT SUMMA
Customer Name:
Account Number:
Service Address:
Wilson Assets LLC
114342-538465
1723 ROBIN RD
Waterloo Water Works Services
Water $41.95
Water Service Excise Tax $6.66
Water Works Subtotal $48.61
City of Waterloo Services
Sanitary Sewer $194.04
Storm Water Fee $48.00
Garbage $126.00
City of Waterloo Subtotal $368.04
Billing Frequency:
Billing Date:
Billing Due Date:
Quarterly
08/29/2019
09/20/2019
CHARGE SUMMARY
Previous Balance
Credits/Payments
Water Works Subtotal
City of Waterloo Subtotal $368.04
$441.57
-$441.57
$48.61
Total Current Service Charges $416.65
Total Amount Due $416.65
Amount Due After 09/20/2019 $440.60
Previous Read Date :Current Read Date'
Read
Previous Read Type
Read
Current Re
d Type
e (CCF)
05/20/2019
08/22/2019
3,196
Actual
3,239
Actual
43
SPECIAL
ESSAGES,
Please detach and return the bottom portion with your payment. See reverse side for additional information
MAKE CHECKS PAYABLE TO:
P.O. Box 27
Waterloo, Iowa 50704
Phone: (319) 232-6280
ADDRESSEE:
Wilson Assets LLC
600 Alpine Dr
Waterloo, IA 50702
❑ Please check box if contact information requires
updating and indicate the change(s) on reverse side
Account Number:
114342-538465
Amount Due After :
440.60
Amount Enclosed:
IT TO:
WATERLOO WATER WORKS
P.O. BOX 27
WATERLOO. IOWA 50704
325 Sycamore Street
P.O. Box 27
Waterloo, Iowa 50704
STATEMENT OF SERVICES
Phone: (319) 232-6280
www.waterloowater.org
Paee 1 of 1
ACCOUNT SUMMARY
Customer Name:
Account Number:
Service Address:
Wilson Assets LLC
114342-538465
1723 ROBIN RD
Waterloo Water Works Services
Water
Water Service Excise Tax
Late Penalty
Water Works Subtotal
City of Waterloo Services
Sanitary Sewer
Storm Water Fee
Garbage
City of Waterloo Subtotal
$41.95
$2.52
$23.95
$68.42
$189.00
$48.00
$126.00
$363.00
Billing Frequency:
Billing Date:
Billing Due Date:
Quarterly
11/27/2019
12/20/2019
CHARGE SOMA+tARY
Previous Balance
Credits/Payments
Water Works Subtotal
City of Waterloo Subtotal
Total Current Service Charges
Total Amount Due
Amount Due After 12/20/2019
$485.67
-$485.67
$68.42
$363.00
$431.42
$431.42
$451.67
Previous Read Date Curren
ad Date'
P
evio
Read Previous R
ad Type
Read
Current Read Type
Usage (CCF)
11/22/2019
11/25/2019
3,279
Actual
3,281
Actual
2
SPECIAL
AGES.
Please detach and return the bottom portion with your payment. See reverse side for additional information
AKE CHECKS PAYABLE TO:
WATERLOO WA
P.O. Box 27
Waterloo, Iowa 50704
Phone: (319) 232-6280
CORKS
ADDRESSEE:
Wilson Assets LLC
600 Alpine Dr
Waterloo, IA 50702
❑ Please check box if contact information requires
updating and indicate the change(s) on reverse side
Account Number:
114342-538465
Amount Enclosed:
EMIT TO:
WATERLOO WATER WORKS
P.O. BOX 27
WATERLOO, IOWA 50704