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05/29/2012
Amended Council Agenda Items Council Meeting Tuesday, May 29, 2012 u 71 Change event information to indicate noise ordinance variance 1 a7. Request of My Waterloo Days Committee for a variance to the Noise Ordinance to hold My Waterloo Days Evening at the Expo event and/or Lincoln Park event to include live band and PA system on Friday, June 1, 2012 from 5:00 p.m. to 12:00 a.m., with permission to close surrounding streets, together with recommendation of approval of Director of Safety Services. Submitted by Joe Leibold, Captain of Police Services DELET Delete from agenda 31. Resolution approving Professional Service Agreement with AECOM in an amount not to exceed $370,000.00 for construction related services for the Disinfection Facilities, Contract No. 817. Submitted by Larry Smith, Waste Management Services Superintendent Di Add item because contractor is ready to beginning construction 38. Resolution approving award of Contract, Bonds and Certificate of Insurance to Story Construction of Ames, Iowa in the amount of $4,123,000.00 for the Disinfection Facilities at the Water Pollution Control Facility, Contract No. 817; and authorize Mayor and City Clerk to execute said documents. Submitted by Larry Smith, Waste Management Services Superintendent THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. TUESDAY, MAY 29, 2012 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these general rules". 4. You may speak one(1)time per item for a maximum of three(3)minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Sandie Greco, Superintendent of Traffic Operations. May 29, 2012 Page 2 Agenda, as proposed or amended. Minutes of May 21, 2012, Regular Session, as proposed. Presentation of Poppy Exhibit by VFW #1623 - Charles Peyton. Proclamation commending Dixie Smith, Dixie School of Dance,for her 60 years of outstanding service to the citizens of Waterloo and the entire Cedar Valley and declaring Saturday, June 2, 2012 as Dixie Smith Day. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Request of Mark C. Reis for a concrete driveway to be located at 178 Trible Road, together with recommendation of approval of City Engineer. Submitted by Eric Thorson, P.E., City Engineer 3. Request of Brent Williams for a concrete driveway to be located at 1515 and 1517 Black Hawk Road, together with recommendation of approval of City Engineer. Submitted by Eric Thorson, P.E., City Engineer 4. Request of Angie Stoneman for tax exemptions on improvements totaling $122,000.00 for property located at 303 Monroe Street and located in the Consolidated Urban Revitalization Area (CURA). Submitted by Chris Western, Planner/1 5. Request of My Waterloo Days Committee for a variance to the Noise Ordinance to hold My Waterloo Days People in the Park event to include live band and PA system on Thursday, May 31, 2012 from 10:30 am to 9:00 p.m. and on Friday, June 1, 2012 from 10:30 a.m. to 2:30 p.m., with permission to close surrounding streets, bag the meters and placement of fence posts, together with recommendation of approval of Director of Safety Services. Submitted by Joe Le/bold, Captain of Police Services May 29, 2012 Page 3 6. Request of My Waterloo Days Committee to hold My Waterloo Days parade event on Friday, June 1, 2012 to start at 6:00 p.m., with parade route to start on Park Avenue and Bluff Street, travel north on Park Avenue, turn east at Mulberry Street, turn south at 5th Street, travel south to Jefferson Street, with permission to close afore said streets and bag the meters together with recommendation of approval of Director of Safety Services. Submitted by Joe Leibold, Captain of Police Services 7. Request of My Waterloo Days Committee to hold My Waterloo Days Evening at the Expo event on Friday, June 1, 2012 from 5:00 p.m. to 12:00 a.m., with permission to close surrounding streets, together with recommendation of approval of Director of Safety Services. Submitted by Joe Leibold, Captain of Police Services 8. Request of My Waterloo Days Commission to hold My Waterloo Days 5K walk/run event on Saturday, June 2, 2012, with permission to barricade streets, together with recommendation of approval of Director of Safety Services. Submitted by Joe Leibold, Captain of Police Services 9. Request of My Waterloo Days Committee to hold My Waterloo Days Fireworks/Laser Light Show event on Saturday, June 2, 2012 from 4:00 p.m. to 12:00 a.m., with permission to hold the event on grounds surrounding Waterloo Regional Airport, together with recommendation of approval of Director of Safety Services. Submitted by Joe Leibold, Captain of Police Services 10. Request of My Waterloo Days Committee to hold My Waterloo Days Dragon Boat Race and Waterhawks Ski Show on Saturday, June 2, 2012 for practice and Sunday, June 3, 2012 for the actual event, with permission to use the Boat House, together with recommendation of approval of Director of Safety Services. Submitted by Joe Leibold, Captain of Police Services 11. Request to certify the following assessments to properties for work performed by the Water Works, together with recommendation of approval of Board of Water Works Trustees: Address Amount to certify 806 Ash Street $3,600.00 304 Sumner Street $3,850.00 Submitted by Dennis C/ark, General Manager of Waterloo Water Works May 29, 2012 Page 4 12. Request of VFW Post 138 to hold annual Poppy Sale on June 1-2, 2012 at Hy- Vee Stores located on University, Logan, Crossroads and Byron; Fareway, Wal- Mart, K-Mart and Farmers Market. Submitted by Suzy Schares, City Clerk b. Motion to approve the following: Travel Requests Name & Title of Class/Meeting Destination Date(s) Amount not Personnel to Exceed 1. Mayor Buck Clark Mayors' Volunteer Waterloo, April 19, $550.00 Awards Iowa 2012 Luncheon; Mayors' Top Teen Awards Reception 2. Mayor Clark's recommendation of the following appointments: Appointee Board/Commission Expiration Date New or Re Appointment Cyd McHone Waterloo Convention and June 30, 2015 Re Appointment Visitors Bureau Chawne Paige Waterloo Convention and June 20 2015 New Visitors Bureau Appointment Class B Native Wine License Permit Application 3. Plaid Peacock, 316 W. 3rd Street (New) (Expires 2/3/2013) 4. Calico Hen House, 1022 Alabar Avenue (New) (Expires 2/27/2013) Class C Liquor License Permit Application 5. Diamond Daves Crossroads, 124 Crossroads Boulevard (Renewal) (Expires 5/14/2013) Includes Sunday Sales 6. The Broken Record, 315 W. 4th Street (New) (Expires 5/25/2013) Includes Sunday Sales Class B Beer License Permit Application 7. Main Street Waterloo, Lincoln Park (Transfer to 2790 Livingston Lane - Airport Outside Field on June 2, 2012) 8. Main Street Waterloo, Lincoln Park (Transfer to 707 Park Road - Cedar River Park Outside on June 3, 2012) 9. Bonds May 29, 2012 Page 5 PUBLIC HEARINGS 2. F.Y. 2012 Sidewalk Inspection and Repair Assessment Program - Zone 2, Contract No. 824 Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution adopting Proposed Resolution of Necessity, as proposed or amended. Submitted by W. Wayne Castle, PLS, El, Associate Engineer 3. Rehabilitate Airfield Electrical Vault at Waterloo Regional Airport Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close the hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk to open and read bids and refer to Airport Director for review. Submitted by Bradley Hagen, Airport Director 4. Resolution to elect classifications and procedures for proposed bond projects listed in the Requested G.O. Bonds FY2012 Summary. Submitted by Michelle Weidner, Chief Financial Officer 5. Motion to receive and file proof of publication of notice of public hearing on the issuance of not to exceed $8,600,000 General Obligation Bonds for essential corporate purposes of said City, the proceeds of which bonds will be used to provide funds to pay costs of the acquisition, construction and improvement of real and personal property useful for the protection of property from floods or high waters, including flood control, storm water and drainage improvements; the construction, reconstruction and repairing of street, sidewalk and intersection improvements; the acquisition, construction and installation of storm sewer and sanitary sewer improvements, including treatment plant effluent disinfection and other waste management facilities and improvements; the acquisition, construction, improvement and repair of bridges; the acquisition of vehicles and equipment for the Police, Fire Rescue and Street Departments; the rehabilitation and improvement of City parks and the acquisition, repair and replacement of facilities, equipment and improvements commonly found in City parks, including sports facilities, boating center, tennis, dog park and bikeway improvements; the acquisition, improvement and installation of traffic control devices, signage, fixtures, equipment and improvements, including but not limited to traffic signal, traffic safety and street light improvements; the acquisition and demolition of dangerous or dilapidated buildings, structures or properties; and the May 29, 2012 Page 6 acquisition, equipping and improving of the automated GIS/GPS mapping system. HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution to institute proceedings to take additional action of issuance of said bonds. Submitted by Michelle Weidner, Chief Financial Officer 6. Motion to receive and file proof of publication of notice of public hearing on the issuance of not to exceed $120,000.00 of General Obligation Bonds for essential corporate purposes of said City, the proceeds of which bonds will be used to provide funds to pay costs of the aiding in the planning, undertaking and carrying out of urban renewal project activities under Chapter 403 of the Code of Iowa, as amended, and the Urban Renewal Plans for the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Area, including costs associated with the downtown development plan, and demolition costs. HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution to institute proceedings to take additional action of issuance of said bonds. Submitted by Michelle Weidner Chief Financial Officer 7. Motion to receive and file proof of publication of notice of public hearing on the issuance of not to exceed $590,000.00 of General Obligation Bonds, the proceeds of which bonds will be used to provide funds to pay costs of the acquisition of vehicles for the Building Inspection, Maintenance, Engineering and Leisure Services Departments; acquisition of off-road maintenance equipment for the parks, golf course, and downtown departments; and acquisition of radio communication equipment for Public Works, and shall bear interest at a rate not exceeding the maximum specified in the attached notice. HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution to institute proceedings to take additional action of issuance of said bonds. Submitted by Michelle Weidner, Chief Financial Officer May 29, 2012 Page 7 8. Motion to receive and file proof of publication of notice of public hearing on the issuance of not to exceed $655,000.00 of General Obligation Bonds, the proceeds of which bonds will be used to provide funds to pay costs of the reconstruction, renovation, remodeling, improvement, equipping and repairing of various City buildings and facilities, including Police Training Center and Station improvements, Public Library, Council Chambers, Five Sullivan Brothers Center, Downtown Parking Garages, the Center for the Arts, Youth Pavilion, and ADA compliance improvements, and shall bear interest at a rate not exceeding the maximum specified in the attached notice. HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution to institute proceedings to take additional action of issuance of said bonds. Submitted by Michelle Weidner, Chief Financial Officer 9. Motion to receive and file proof of publication of notice of public hearing on the issuance of not to exceed $630,000.00 of General Obligation Bonds, the proceeds of which bonds will be used to provide funds to pay costs of the reconstruction, renovation and improvements to the Young Arena, Riverfront Stadium, and the Public Market Facility; computer upgrades; parking meter improvements; swimming pool renovations; the improvement of City golf courses; and development and equipping a site for City use of natural gas as fuel for City vehicles, and shall bear interest at a rate not exceeding the maximum specified in the attached notice. HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution to institute proceedings to take additional action of issuance of said bonds. Submitted by Michelle Weidner, Chief Financial Officer 10. Motion to receive and file proof of publication of notice of public hearing on the issuance of not to exceed $700,000.00 of General Obligation Bonds, the proceeds of which bonds will be used to provide funds to pay costs of acquisition, construction, improvement and equipping City facilities, including a new Public Works building, and shall bear interest at a rate not exceeding the maximum specified in the attached notice. HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution to institute proceedings to take additional action of issuance of said bonds. Submitted by Michelle Weidner, Chief Financial Officer May 29, 2012 Page 8 11. Motion to receive and file proof of publication of notice of public hearing on the issuance of not to exceed $6,950,000.00 General Obligation Bonds for an essential corporate purpose of said City, the proceeds of which bonds will be used to provide funds to pay costs of refunding outstanding general obligation indebtedness of the City, consisting of the General Obligation Bonds, Series 2003A, dated June 15, 2003, General Obligation Bonds, Series 2005A, dated June 1, 2005, and General Obligation Bonds, Series 2005B, dated June 1, 2005. HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution to institute proceedings to take additional action of issuance of said bonds. Submitted by Michelle Weidner, Chief Financial Officer 12. Motion to receive and file proof of publication of notice of public hearing on the issuance of not to exceed $750,000 General Obligation Bonds for essential corporate purposes of said City, the proceeds of which bonds will be used to provide funds to pay costs of remediation, replacement and improvement of property, buildings, equipment, and public facilities that have been damaged by a disaster as defined in Section 29C.2 and that are located in an area that the President of the United States has declared a major disaster (FEMA-DR-1763), including the relocated Public Works building/Central Garage Facilities Centralization project. HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution to institute proceedings to take additional action of issuance of said bonds. Submitted by Michelle Weidner, Chief Financial Officer 13. FYE2O12 Budget Amendment Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution to approve said budget amendment. Submitted by Michelle Weidner, Chief Financial Officer May 29, 2012 Page 9 RESOLUTIONS 14. Resolution directing the advertisement for sale of $8,040,000.00 General Obligation Bonds, Series 2012A, $5,470,000.00 General Obligation Refunding Bonds, Series 2012B and $5,205,000.00 General Obligation Bonds, Taxable Series 2012C, setting the sale date as June 5, 2012 and approving electronic bidding procedures for the sales. Submitted by Michelle Weidner, Chief Financial Officer 15. Resolution approving award of bid and contract to DeBoef Grinding of New Sharon, Iowa in the amount of $34,800.00 to grind the stockpile of brush at the City's yardwaste site located at Waste Management Service 3505 Easton Avenue; and authorize Mayor and City Clerk to execute said document. Submitted by Keith Kerns, Waste Management ServicesCollection Systems/Maintenance Supervisor 16. Resolution approving Contract 08-DRH-211 Amendment No. 11 to decrease the award amount by $525,000.00 from the Multi-Family New Production line item for the submission to the Iowa Economic Development Authority. Submitted by Nancy Gulick, Community Development Coordinator 17. Resolution approving Contract 08-DRH-011 Amendment No. 14 to increase the award amount by $698,746.00 for Round 4 Single Family New Construction and extend the end date to April 30, 2014 for the submission to the Iowa Economic Development Authority . Submitted by Nancy Gulick, Community Development Coordinator 18. Resolution approving request to name a portion of vacated Elm Street in the 300 block as Private Elm Street. Submitted by Noel Anderson, Community Planning& Development Director 19. Resolution approving request to vacate, sell and convey a portion of Almond Street right-of-way at the intersection of Almond Street and Logan Avenue to FEPH-Acquisitions Fund II, LLC for $1.00 to allow for the construction of a new CVS Pharmacy. Submitted by Noel Anderson, Community Planning& Development Director 20. Resolution approving Lease Agreement with Wendell Lupkes in the amount of $200.00 per year to farm approximately 19 acres of land located near the northwest corner of West 4th Street and West Shaulis Road for the purpose of baling hay. Submitted by Noel Anderson, Community Planning& Development Director May 29, 2012 Page 10 21. Resolution approving designation of Hoover Street as a temporary Yield street due to the detour for West 9th Street. Submitted by Sandie Greco, Traffic Operations Superintendent 22. Resolution approving request to dedicate a 21,736 square foot sanitary sewer easement next to O'Neal Steel located at 2680 Sergeant Road. Submitted by Noel Anderson, Community Planning& Development Director 23. Resolution approving installation of speed hump on Burton Avenue north of the intersection with Park Road. Submitted by Sandie Greco, Traffic Operations Superintendent 24. Resolution approving award of contract, Bonds, and Certificate of Insurance to B & B Builders and Supply of Waterloo, Iowa in the amount of $95,389.49 for the F.Y. 2012 Sidewalk Repair Program - Zone 2, Contract No. 824; and authorize Mayor and City Clerk to execute said documents. Submitted by W. Wayne Castle, PLS, El, Associate Engineer 25. Motion approving Change Order No. 3 for a net increase of $19,121.00 to Don Gardner Construction Co. Inc. of Waterloo, Iowa for the Waterloo Center for the Arts Window Replacement Project; and authorize Mayor to execute said document. Submitted by Craig Clark, Building Official/Maintenance Administrator 26. Resolution approving request for a variance to the requirements of the Subdivision Ordinance in Section 2.2(2) Preliminary Plat and Section 2.3(1) Final Plat Submittal for Preliminary and Final Plat of John Deere Museum Addition. Submitted by Noel Anderson, Community Planning& Development Director 27. Resolution approving the Preliminary and Final Plats, together with staff report, aerial photo, Deed of Dedication, and Report of the City Engineer in conjunction with John Deere Museum Addition. Submitted by Noel Anderson, Community Planning& Development Director 28. Resolution approving the Program Evaluation and Payment to Greater Cedar Valley Alliance, in the amount of $20,000, for economic development efforts completed in fiscal year 2011. Submitted by Noel Anderson, Community Planning& Development Director 29. Resolution setting date of hearing for a request by Cedar Valley Tech Works Inc. for a "M-2,P" Planned Industrial District site plan amendment for approximately 27 acres of land for the Tech Works Campus redevelopment project, The Green at Tech Works Project, and the Deere Museum Project; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning& Development Director May 29, 2012 Page 11 30. Resolution approving Amendment Agreement between City of Waterloo and Iowa Department of Economic Development for extension of the Brownfield Redevelopment Program Contract, No. 09-BRN-07, be approved to allow the City more time for the Chamberlain Project by extending the completion date to December 31, 2012, and the expiration date to December 31, 2016, and authorize Mayor to sign and fully execute the document. Submitted by Noel Anderson, Community Planning& Development Director 31. Resolution approving Professional Service Agreement with AECOM in an amount not to exceed $370,000.00 for construction related services for the Disinfection Facilities, Contract No. 817. Submitted by Larry Smith, Waste Management Services Superintendent 32. Resolution setting date of hearing for a request by Kal Sundaram for a "B- P" Business Park District site plan amendment for property generally described as the southwest corner of Greyhound Drive and Ridgeway Avenue for the purpose of developing a new 4,000 sq. ft. office building; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning& Development Director 33. Resolution approving an amendment to the original Development Agreement with FEPH-Acquisitions Fund LW (CVS Pharmacy) dated in 2012, to change parties involved, adding Iowa CVS Pharmacy LLC, changing square footage from 13,000 to 13,225, changing the date of vacate from February 27, 2012 to June 15, 2012, removing reversion language for street conveyance, and changing notice mailing with new LW wording and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning& Development Director ORDINANCES 34. Ordinance Change - No Parking Here to Corner: West side of the 1000 block of Heartland Hills Drive, in a southerizt direction from the corner of Mark Drive Motion to receive, file, consider and pass for the first time an Ordinance amending the 2008 Traffic Code by adding a new Subsection (53a) Heartland Hills Drive to Section 553, No Parking Here To Corner; and amending the 2008 Traffic Code by adding to Subsection 970) Mark Drive, No Parking Here To Corner Motion suspending the rules. Motion to consider and pass for the second and third time and adopt ordinance. Submitted by Sandie Greco, Traffic Operations Superintendent May 29, 2012 Page 12 35. Ordinance Change - Yield Street: Burton Avenue at Park Road Motion to receive, file, consider and pass for the first time an Ordinance amending the 2008 Traffic Code by adding Subsection (3a) Burton Avenue to Section 545, Yield Streets; and repealing part of Subsection (23) Burton Avenue of Section 543, thru Street Park Road to North Corporate Limits. Motion suspending the rules. Motion to consider and pass for the second and third time and adopt ordinance. Submitted by Sandie Greco, Traffic Operations Superintendent OTHER COUNCIL BUSINESS 36. Purchase of Uniforms and Equipment for Police Department Motion to instruct Director of Safety Services to prepare specifications, bid document, etc. Motion to receive and file specifications, bid document, etc. Resolution preliminarily approving specifications, bid document, etc. Resolution setting date of hearing and bid opening as June 18, 2012; and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids. Submitted by Dan Trelka, Director of Safety Services 37. City Clerk's Office Remodel Motion to instruct Building Official/Maintenance Administrator to prepare specifications,form of contract, etc. Motion to receive and file plans, specifications,form of contract, etc. Resolution preliminarily approving specifications, form of contract, etc. Resolution setting date of hearing and bid opening as June 11, 2012; and instruct City Clerk to publish notice of specifications, form of contract, etc. Submitted by Craig Clark, Building Official/Maintenance Administrator ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk May 29, 2012 Page 13 MEETINGS Tuesday, May 29, 2012 4:45 p.m. - Boards & Commissions Committee, Council Chambers 4:50 p.m. -Human Resources Committee, Council Chambers 4:55 p.m. - Building and Grounds Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Notification from Iowa Depaurnent of Transportation proposing to let a dynamic message signs project on U.S. 218. 2. Waterloo Public Library Board of Trustees meeting minutes of April 9, 2012 on file in the City Clerk's office. 3. Community Development Board meeting minutes of April 17, 2012 on file in the City Clerk's office. 4. Waterloo Water Works Board of Trustees meeting minutes of May 16, 2012 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2012 Asphalt Overlag Program, Contract No. 818 Pay estimate No. 1 to Aspro in the total amount due of$25,107.84 2. F.Y. 2012 Street Reconstruction Program, Contract No. 819 Pay estimate No. 1 to Aspro in the total amount due of$275,740.81 3. F.Y. 2011 Street Reconstruction, Contract No. 798 Pay estimate No. 18 to Aspro in the total amount due of$157,979.56 4. F.Y. 2012 West Shaulis Road/Ansborough Avenue, Contract No. 784 Payment to Kirkham Michael &Associates in the total amount due of$31,520.82 5. Waterloo Stormwater Lift Stations at Cedar Bend, Hollgwood and Fletcher Avenue Payment to Snyder&Associates in the total amount due of$4,146.00 � �'. CITY OF WATERLOO , IOWA 1 ' 4m COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 drerloo \o NOEL C.ANDERSON,Community Planning&Development Director Council Communication Mayor City Council Meeting: May 29, 2012 BARK 1 CK Prepared: May 23, 2012 ,.� CL Dept. Head Signature: # of Attachments: q COUNCIL MEMBERS SUBJECT: Request by Cedar Valley Techworks, Inc., for the Preliminary and DAVID Final Plat of John Deere Museum Addition, generally located north of 400 JONES Westfield Avenue for a 1-lot subdivision, and a resolution approving a variance to ward I the requirements of the Subdivision Ordinance in section 2.2(2) Preliminary Plat CAROLYN Approval, and in Section 2.3 (1) Final Plat Submittal. COLE Ward 2 Submitted by: Aric Schroeder, City Planner HAROLD GETTY Recommended City Council Action: Approval Ward 3 Summary Statement: Transmitted herewith is the request by the Cedar Valley QUENTIN Techworks, Inc., for the Preliminaryand Final Plat of John Deere Museum HART Ward 4 Addition, located north of 400 Westfield Avenue. The request needs a variance to Section 2.2(2) of the Subdivision Ordinance because it is being sent to the City RON Council for approval without Planning Commission recommendation. The request WEEPER also needs a variance to Section 2.0 1 of the Subdivision Ordinance because it is Ward 5 ( ) being sent to the City Council for approval without Planning Commission BOB recommendation and because the preliminary and final plat will be approved at the GREENWOOD same City Council meeting, whereas the final plat is not supposed to be submitted At-Large until after approval of the preliminary plat. Please find attached the following STEVE documents: SCHMITT At-Large ° Staff report o Aerial photograph of the area o Preliminary and Final Plats o Deed of Dedication o Certificate of Survey o Report of the City Engineer(to be submitted prior to Council) The Preliminary and Final Plat consists of 1 lot, containing a total of 3.54 acres of land, located just north of 400 Westfield Avenue. The intention of the lot is to construct a new parking lot, which will serve as parking for the John Deere Museum,just to the south. There is an existing No Build Easement located along CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! 1111 An Equal Opportunity/Affirmative Action Employer the southern property line, therefore, any new parking lot may need to remain out of that area. A site plan has not yet been submitted for the parking, and when construction is ready to begin, one will need to be submitted that shows the parking lot layout, where its access points will be, how many parking stalls there will be, and where a water detention area will be located. Lot 1 of the plat is shown as potentially having access to a cul-de-sac that extends southward from West Commercial Street. No name is shown for the proposed street, and when a name is decided upon, it will have to go through a street naming process at a later date. The cul-de-sac will be dedicated as a part of a future plat. Therefore,we would ask that the City Council adopt a resolution approving a variance to the requirements of the Subdivision Ordinance in Section 2.2(2) Preliminary Plat Approval and Section 2.3 (1) Final Plat Submittal, and approve the Preliminary and Final Plat of John Deere Museum Addition. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Land Use Alternative: Background Information: John Deere is currently in the process of establishing a John Deere Tractor Museum to the south of the lot in question. The lot in question that is included in the plat will serve as the parking area for the new museum. cc: Noel Anderson,Community Planning and Development Director Eric Thorson,City Engineer Dennis Gentz,Assistant City Engineer --file-- x.. Prelminary and Final Plat of John Deere Museum Addition - + r, i'*!#iltrd Fii' & '` ''re � tte e Area to be Platted `NeStcomtnetct �. 'tLY..;" ,. , / 4 r 1 a 4, i y s i, ff1 Ott t f1,l , "k j 1,, d ,. ttlr i � am.t 1- 1 � , gyp, g U r • /s „ ' Westfield Avenue e.. .rt 'aw xa.n rotmvIM Tnl ppaa m r Id ,• :. ar am amai �an.�.a a:* � End,N vk has Ne cbv :••ffi .-, TM GXyM Wawa ry, p er _ ""'a, h" :O 0 75 150 300 /' °II' >mnro o p 1 ar , o n ' . m r. mob r nr- — a .1 .1.10.. Fee _ 4, a ha= • 'Al CES FILE NO. 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SURVEY FOR DEERE AND COMPANY LEGAL DESCRIPTION LOT ONE (1) That port of Lot One (1), Techworks Addition, also a part of the Southwest Quarter (SW 1/4) of Section Twenty—three (23), Township Eighty—nine North (T89N), Range Thirteen West (R13W) of the Fifth Principal Meridian, Waterloo, Block Hawk County, Iowa, described os follows: Beginning at the most Southwest corner of aforesaid Lot One (1); thence NO2'11'20"W Ten and Ninety—four Hundredths (10.94) feet along the West line of said Lot One (1); thence Northerly Four Hundred Eighty—seven and Seventy—seven Hundredths (487.77) feet along the Northwesterly line of said Lot One (1) and along the arc of a Four Hundred Sixty (460.00) foot radius curve concave Easterly with o long chord of of Four Hundred Sixty—five and Twenty—four Hundredths (465,24) feet which bears N29'22'12"E; thence Northeasterly Two Hundred Thirty—nine and Sixty—one Hundredths (239.61) feet along the Northerly line of said Lot One (1) and along the arc of o One Thousand Eight Hundred Twenty—four and Five Hundredths (1824.05) foot radius curve concave South with a long chord of Two Hundred Thirty—nine and Forty—four Hundredths (239.44) which bears N63'30'37"E; thence 621'41'23"E One Hundred Ninety—eight and Sixty—four Hundredths (198.64) feet; thence South, Southeasterly and Easterly One Hundred Thirty—one and Forty—nine Hundredths (131.49) feet along the ore of a Fifty (50.00) foot radius curve concave Northeasterly with a long chord of Ninety—six and Seventy—four Hundredths (96.74) feet which bears 539'25'30"E; thence S01'05'21"E One Hundred Thirty—nine and Eighteen Hundredths (139.18) feet to the South line of aforesaid Lot One (1); thence S89'46'45"W Five Hundred fourteen and Ninety—one Hundredths (514.91) feet along the South line of said Lot One (1); thence S00-11'29"E One Hundred Twenty—three and Nineteen Hundredths (123.19) feet along a East line of said Lot One (1); thence N89'35'41"W Sixty—five and Six Hundredths (65.06) along the most South line of said Lot One (1) to the point of beginning containing 3.541 Acres. General Notes: 1. OWNER/DEVELOPER: CEDAR VALLEY TECHWORKS C/O STEVE DUST GREATER CEDAR VALLEY ALLIANCE 10 WEST 4th STREET WATERLOO, IA 50701 PHONE: (319)-232-1156 2. ENGINEER/SURVEYOR: WAYNE CLAASSEN ENGINEERING AND SURVEYING, INC. 2705 UNIVERSITY AVENUE WATERLOO, IOWA PHONE: (319)235-6294 FAX (319)235-0028 3. THIS PLAT IS A REPLAT OF A PORTION OF LOT 1, TECHWORKS ADDITION. 4. THE BASIS OF BEARING FOR THIS•PLAT IS THE SOUTH LINE OF LOT 1 OF TECHWORKS ADD., ASSIGNED A BEARING OF S89'46'54"W AS PER PLAT. C) m to m r m z 0 e CERTIFICATION C I hereby certify that this land surveying document was prepared and the related survey work woo performed by me or under my direct personal supervision and that I am a duly Licensed Lund Surveyor under the lows of the State of Iowa. Date of Survey April 10, 2012 E Signature: David L. Scheil,LS. Dole: , 20 License Na. 16775 SMy c or Sheets Covered by this Sad; 2 FIELD BOOK 702-06 My license renewal date is December 31, 2012 /// WAYNE CLAASSEN ENGINEERING AND SURVEYING, INC. PHONE: (VOICE) 319-235-6294 P.O. BOX 898 WATERLOO, IOWA 50704-0898 (FAX) 319-235-0028 FINAL PLAT SHEET 2 OF 2\ II �lr_1I LOT ONE (1), JOHN DEERE MUSEUM ADDITION, r . / PART OF LOT ONE (1), TECHWORKS ADDITION, CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA 0 10U PROPRIETOR: CEDAR VALLEY TECH WORKS INC. SURVEY FOR DEERE AND COMPANY LEGEND: 1 INCH = 100 FEET • DENOTES FOUND PIN & RED CAP #16775 (UNLESS NOTED OTHERWISE) W/DENOTES /2" X CA" STEEL RE-775BAR SE W/ RED PLASTIC CAP NO. 16775 SET — — 0 DENOTES FOUND OR SET 'X' CUT IN CONCRETE_ -- 000.00 DENOTES RECORD DIMENSION i— 000.00) DENOTES FIELD DIMENSION i" SI RG�p� E ...- TRACT "C" - TECHWORKS ,- 5-. M YIPy ADDITION �Py oM ROpO �i ' %dl9. . �$ Si"G �1S�— L=(CC459.04') c, / �'LS $ � i R=0824.05') N / / (45'49'49") 589'48'S4•E i \ CHB=(N8239'44'E) R' 459.57' \ Z P 20.38'--� �� i LOT 2 S3TOfi'29 -- ��® , s TECHWORKS L-(239'61) i Ni, ADDITION // G R=0824.05'). 1824.05' 0 .v I / ^P , , =(0T31'35") a, N \ LOT 1 / .Cr i / CH=(239.44') "-"" TECHWORKS '/ CHB=(N6330'37"E) ✓ \ ADDITION / / / / L=(487.77'), 487.77' / / R (460.00'), 460.00' SET!... \ = \ EXISTING / / 0=(60'45'16"), 61745'16" \ STORM SEWER / / CH=(465.24'), 465.24' ) EASEMENT / / CHB=(N29'22'12"E), N29'22'12"E / / / / LOT 1 SET / AREA L-(131.49') / (3.541 ACRES) R=(50.00') I / EXISTING NO BUILD CH=(96.74') av m EASEMENT No. 2 CHB=(539'25'30•E) 1n f AS PER DOC. No. o m 54 No. 2007-03018 0.... (589'46'451v) 0 (S89.46'45"W) ) c / - / (514.91') ---_ (154.37') / q z 1 g r / SET `-- 669.28' SETT FOUND O N I /^L to _ $69'46'45"W - I PtV m O= N Q, rn N f -.P.) ^7 b I - S ...?•h o � to ELECTRIC UTILITY EASEMENT DOC. No. 2008-10028 i 65.06' , N89'35'41"W P1 (65.06') \ I ^+1or mm (N89'35'41^N) I I 10 • ri I III z fo I oo 0 DO W , 7.1- —EXISTING UTILITY n n EASEMENT AS PER III a F OOC. No. No. 2007-03018 III C 'ST a7E III (5 OI A. 94.13' Ra®79E TRACT "A" TECHWORKS T0033 10' ELECTRIC EASEMENT . DOC. No. 2007-283 ADDITION SFIELD BOOK 702-06 00.76> a af NESTFIELDAVE • DEED OF DEDICATION FOR JOHN DEERE MUSEUM ADDITION TO THE CITY OF WATERLOO, IOWA Cedar Valley Tech Works, Inc. ("Owner"), being desirous of setting and platting into lots and streets the land described in the attached Certificate of Survey by David L. Scheil, a Licensed Land Surveyor, dated , 2012, does by these presents designate and set apart the aforesaid premises as a subdivision of the City of Waterloo, Iowa, the same to be known as JOHN DEERE MUSEUM ADDITION to Waterloo, Black Hawk County, Iowa, all of which is with the free consent and desire of the undersigned, and the undersigned does hereby designate and set apart for public use the streets and avenues as shown upon the attached plat. EASEMENTS Owner may grant one or more easements hereafter to the City of Waterloo, Iowa, its successors and assigns, and to any private corporation, firm or person furnishing utilities for the transmission and/or distribution of water, sanitary sewer, storm sewer,natural gas, electricity, communication service or cable television, for the construction, laying, building, operation and maintenance of said services over, across, on and/or under the property within areas to be defined by later instruments. The subdivision is also subject to existing easements of record and to such other easements, if any, as are shown on the attached plat. RESTRICTIONS The subdivision shall be subject to such restrictions, covenants, and conditions as may be imposed upon it by a declaration of restrictions or like instrument to be filed by the Owner hereafter. IN WITNESS WHEREOF,this instrument has been executed at Waterloo, Iowa, on , 2012. CEDAR VALLEY TECH WORKS, INC. By. !c'�^- Steven J. Dus't, President d Secre STATE OF IOWA ) ) ss. BLACK HAWK COUNTY ) Acknowledged before me on Y1n„ 9 f) , 2012, by Steven J. Dust as President and Secretary of Cedar Valley Tech Works, Inc. BARBARA J. HARMS I d 1— ° COMMISSION NO.722342 Notary Public MY COMMISSION EXPIRES ,w. Ma 8 2015 2 WAYNE CIAASSEN ENGINEERING AND SURVEYING,INC. PHONE(VOICE)319-23 5 62 94 P.O.BOX S98 WATERLOO,IOWA 50704d898 (FAX)319-235.0028 CERTIFICATE OF SURVEY I,David L.Schell,Licensed Land Surveyor,do hereby certify that I have made a survey of what is to be known as JOHN DEERE MUSEUM ADDITION,Hudson,Black Hawk County,Iowa,which is located on and embraces the following described premises,to-wit: DESCRIPTION That part of Lot One(1),Techworks Addition,also a part of the Southwest Quarter(SW 1/4)of Section Twenty-three(23),Township Eighty-nine North(T89N),Range Thirteen West(RI3 W)of the Fifth Principal Meridian, Waterloo,Black Hawk County,Iowa,described as follows: Beginning at the most Southwest corner of aforesaid Lot One(1);thence NO2°1 l'20"W Ten and Ninety-four Hundredths(10.94)feet along the West line of said Lot One(1);thence Northerly Four Hundred Eighty-seven and Seventy-seven Hundredths(487.77)feet along the Northwesterly line of said Lot One(1)and along the arc of a Four Hundred Sixty(460.00)foot radius curve concave Easterly with a long chord of Four Hundred Sixty-five and Twenty-four Hundredths(465.24)feet which bears N29°22'12"E;thence Northeasterly Two Hundred Thirty-nine and Sixty-one Hundredths(239.61)feet along the Northerly line of said Lot One(1)and along the arc of a One Thousand Eight Hundred Twenty-four and Five Hundredths(1824.05)foot radius curve concave South with a long chord of Two Hundred Thirty-nine and Forty-four Hundredths(239.44)which bears N63°30'37"E;thence S21°41'23"E One Hundred Ninety-eight and Sixty-four Hundredths(198.64)feet;thence South, Southeasterly and Easterly One Hundred Thirty-one and Forty-nine Hundredths(131.49)feet along the arc of a Fifty(50.00)foot radius curve concave Northeasterly with a long chord of Ninety-six and Seventy-four Hundredths(96.74)feet which bears S39°25'30"E;thence S01°05'21"E One Hundred Thirty-nine and Eighteen Hundredths(139.18)feet to the South line of aforesaid Lot One(1);thence S89°46'45"W Five Hundred fourteen and Ninety-one Hundredths(514.91)feet along the South line of said Lot One(1);thence SOO°11'29"E One Hundred Twenty-three and Nineteen Hundredths(123.19) feet along a East line of said Lot One(I);thence N89°35'41"W Sixty-five and Six Hundredths(65.06) along the most South line of said Lot One(1)to the point of beginning containing 3.541 Acres. I further certify that the accompanying plat is a true representation of such survey and is made in accordance with my field notes thereof,;that the location of streets,avenues and lots and their representative names,numbers,widths,courses and dimensions are to be as shown on the accompanying plat;that said survey and plat contain and show any excesses and/or deficiencies from former surveys,and that iron stakes are set at all lot corners by one year from this date. WITNESS my hand and seal at Waterloo,Iowa,this S day of /t"1'1/ 2012. .O,,,,,,IIIIIYIy,I,IlI,1i' I c,a..\p L.Sp `a�aOQ�1•....*..,!S�i 4, (DavidX..Scli •.! s `L�No.16775 LICENSED 1, - State of Iowa = 16775 1.*.t. IOWA N � D SIP �r (Poldul[4PpinecUD Muse=Add,,) CITY OF WATERLOO PLANNING AND ZONING COMMISSION REQUEST FOR PLAITING(MINOR OR PRELIMINARY) 1.APPLICATION INFORMATION: a. Applicant's Name(please print): Ce.clar Val icy. Tccl. Works .T . Address: l4 IA/. 4141 St. &..tie 30 Phone: 3CI-23Z - 1(5b City: Wo i e.v l e o State: IA Zip: Solo/ b. Status of Applicant:(a)Owner (b)Other (CHECK ONE):If other explain: c. Property Owner's Name if different than above(please print): Address: Phone: City: State: Zip: 2.PROPERTY INFORMATION: a. Name of Plat: Jd('tn Accr . MKscu,.,„ 4doF1fi'n. b. General Location of Property: U)• c -w...Mer 4 5-f. *tear Gt/4-fie({ c. Area of Proposed Plat: 3-g'I-( acres d. Zoning District(s): Al-z P 3. OTHER DOCUMENTATION: a. Preliminary Deed of Dedication(prefered but not required) b. Overall Street Plan(if applicable) c. Six(6)copies of the Preliminary Plat which are in conformance with Section 11-3-2 of the Subdivision Ord. d. Four(4)copies of Preliminary Deed of Dedication 4.PUBLIC IMPROVEMENTS a. Are you requesting participation by the City in any improvements? Yes No b. If yes specify why and for what for? j c. Costs(estimated): Total Cost Estimate Requested City Share Storm Sewer $ $ Sanitary Sewer $ $ Paving $ $ Land Dedicated $ $ TOTAL $ $ The Request Fee of$300 + $10 per lot (payable to the City of Waterloo) is required. This fee is non- ' refundable. Under no condition shall said sum or any part thereof be refunded for failure of said request to be approved. Any major change in any of the information given will require that the request go back through the process, with a new Request Fee. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct.All information submitted will be used by the Waterloo Planning,Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in re ar to the request. • i ture pp is t Date lL. ii/j,...7g tgnat ofure Owner Date lFres.,ekv Viti f . 1 S 1,16 _i _ CITY OF WATERLOO PLANNING AND ZONING COMMISSION REQUEST FOR PLATTING(FINAL) 1.APPLICATION INFORMATION: a. Applicants Name(please print): C r Valley Tick (4,ovies,Ivtc Address: l0 W. 444 Sf. Su.ife ,?,1$o Phone: 3[9—z3z- /156 City: bt/af--crf.0 tate: _TA- Zip: s070/ b. Status of Applicant: (a)OwnerX (b)Other (CHECK ONE):If other explain: c. Property Owner's Name if different than above(please print): Address: Phone: City: State: Zip: 2.PROPERTY INFORMATION: a. Name of Plat: J bee✓..r /14Ltrects 4r{d!flAI b. General Location of Property: Ai. Cawcmerci,t/ s N.0 W sf-f ej ci c. Area of Proposed Plat: 3.511 acYe- d. Area of Proposed Plat to be dedicated/conveyed to the City: e. Value of area to be dedicated/cRnveyed to the City: f. Zoning District(s): /LI'z r 3. OTHER DOCUMENTATION: a. Date of Preliminary Plat Approval: P&Z City Council b. Six(6)copies of the Final Plat which are in conformance with Section 11-3-3 of the Subdivision Ord. c. Four(4)copies of Deed of Dedication(2 must be original signatures) d. Four(4)copies of all Petition and Waiver forms(2 must be original signatures) e. Four(4)copies of Certificate of Survey(2 must be original signatures) 4. PUBLIC IMPROVEMENTS a. Are you requesting participation by the City in any improvements? Yes No b. If yes specify why and for what for? c. Costs: _Estimate Actual Total Cost Requested City Share Storm Sewer $ $ Sanitary Sewer $ $ Paving $ $ Land Dedicated $ $ TOTAL $ $ The Request Fee of$215 + $10 per lot (payable to the City of Waterloo) is required. This fee is non- refundable. Under no condition shall said sum or any part thereof be refunded for failure of said request to be approved. Any major change in any of the information given will require that the request go back through the process, with a new Request Fee. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning,Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in re to the r uest. s.9Cz Si ture Applicant Date Signature of Owner Date pvechJ, o f.hire l>1e. ,/ti, j,. CITY OF WATERLOO IOVVI� t COMMUNITY PLANNING AND DEVELOPMENT df ..... `0OP � 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 el/p0 NOEL C.ANDERSON,Community Planning&Development Director -fir; .' Lik l3e2- Council Communication Mayor City Council Meeting: May 29, 2012 BUCK CLARK Prepared: May 25, 2012 _— -r-e-r Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 COUNCIL MEMBERS SUBJECT: Set date of hearing for a request by Cedar Valley Tech Works Inc. for a "M- DAVID 2,P" Planned Industrial District site plan amendment for approximately 27 acres of land TONES for the Tech Works Campus redevelopment project, The Green at Tech Works Project, Ward r and the Deere Museum Project. CAROLYN Submitted by: Noel Anderson, Community Planning & Development Director COLE Ward 2 Recommended City Council Action: Set a date of hearing for a site plan amendment HAROLD as described above. GETTY Ward Summary Statement:At the June 5, 2012 meeting of the City of Waterloo Planning, Programming, and Zoning Commission, the request by Cedar Valley Tech Works, Inc. QUENTIN will be reviewed for approval for a site plan amendment to the "M-2,P" Planned Industrial HART District for the us redevelopmentp of the Tech Works Cam (shown) for the Tech 1 building Ward 4 to be renovated for industrial user space, the Tech 2 Building to be renovated for office RON and hotel space, and the Deere building to west to be redeveloped into the Deere WEEPER Museum Project. The Tech Works Campus is located between Westfield Avenue and Wards West Commercial Street. BOB The "M-2,P " Planned Industrial District requires all new major projects to be ap proved At-Large for site plan approval through a public hearing process. The attached site plan would represent continued development of the area, which is located within the Downtown STEVE Waterloo TIF District. The building exterior will be changed for the uses described, while SCHMIrl some buildings may be utilizing historic tax credits, so would see less exterior change. At-Large The full site development will include some wind and solar components, which will be addressed more specifically through a process by the Board of Adjustment. Some of the wind towers may be used similarly to light poles for power generation and decoration. Some of the solar panels may be used to cover ground parking, providing energy and shade at times. The overall campus development will definitely have some changes, but the primary building shapes and sizes will remain the same. Staff will continue to review access points (many of which are already built and designated), drainage, landscaping, etc. The "M-2,P" classification requires a public hearing be held for changes of a significant magnitude. The new redevelopment, addition of wind and solar, and change in uses of the buildings qualifies as a major change. Expenditure Required: none CITY WEBSITE: www.ci.warerloaia.us L WE'RE WORKING FOR YOU? �s----- � An Equal Opportunity/Affirmative Action Employer \ a r e.a` u 1 t Source of Funds: NA Policy Issue: Economic Development in the City of Waterloo Alternative: NA Background Information: The "M-2,P" Planned Industrial District was designed to allow for industrial and complimentary uses on a large scale development. This development would be in conformance with this designation. The "M-2,P" Planned Industrial designation furthermore requires review for the building materials, designs, layouts, to ensure they are compatibly designed with the built environment—working to keep a higher level of aesthetics, buildings, and commercial attractiveness to the business park, as well as coordinating the overall development of a larger area of land for curb cuts,. traffic flow, uses, etc. Staff believes this project works to meet all these criteria and objectives of the Zoning Ordinance, and ask for approval of this request. This action will help to continue to bring new development to the area. If � Request For Site Plan Amendment in the Y. `A. l� - M-27 a- P Planned Heavy Industrial District for the '£ k i' P"= E development of the Cedar Valley Techworks Campus F... 1 I " I x '-- ? t t....,.'..-. •era _ >g »s - *- .' �'`' , ,.��r- ��.-. .�_ t 2 `isa7."4.. '•, 1 -s ' 7 _ s _ . -, E U I F I a # 0 f .. _ -I _ „ aid t, S 7—r. • _ h - _ 6y �7"" g. - a -a'a ` =a a'.r' spa l = a p�•_p . ,.' • ,� 0ya z'0 °` - - mot- c - . • it \ -a:� "f' < .- - F , ' d .t ; tea, . ,1 i , [F. k s Property Proposing ,- ' Ri t, Site Plan Amendment Y�q L-h's� t'y��F�.. - 4i. g x.--"-- 4 aa - -.. x ' West Commercial Street `".:- , �{ _._-_-----,i. .. .. - 'l or,,, __,,., _ as:� X' F e ___ y. 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'I `-"•''t \....; • 4.'':),..7 - Lu • . s '''s. ,...72' 1 \ 0 *,, Z 5 I --..- ., CITY OF WATERLOO Council Communication City Council Meeting: May 29, 2012 Prepared: May 23, 2012 Dept. Head Signature: , cJ # of Attachments: 1 SUBJECT: Reading of the Dixie Smith Day Proclamation Submitted by: Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: o CITY OF WATERLOO, IOWA PROCLAMATION WitEREAS, however effective government may be in serving the needs of its citizens, the soul of our city and its vitality as a place to live and work depends on the those in our community who through their employment and businesses work hard to make Waterloo a great city; WHEREAS, .' and HERE S, strengthening those bonds is not as much in the hands of institutions or governments as it is in the hearts of individuals who help people of all ages, races and religions to enhance their lives and to fulfill their potential; and WHEREAS, Dixie Smith and Dixie's School of Dance and Tumbling has for 60 years reached hundreds of students and their families and is a testament of hard work and the ultimate example of dedication to youth and adults in our community. Now, THEREFORE, I, Buck Clark, Mayor of the City of Waterloo, Iowa, commend Dixie Smith for her 60 years of outstanding service to the citizens of Waterloo and the entire Cedar Valley. In honor of Ms. Smith, I am proclaiming Saturday,June 2,`2012,as Dixie Smith Day in our city. IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the City of Waterloo to be affixed this 29th day of May 2012. ATTEST: A k ,etz. et6_4 Suzy Schares Buck Clark City Clerk Mayor CO) LO 0 N- O O N 1.0 0 0 N. CO O CO O r N 0 C) Cy 4 d CY CO LC) O !xi N. 00 e- �- co a) 00 CO v- Co cM N v- (.0 0 t 0 IC) r N co O N CO. er (7) O) r •4- It) O co_ ch r- r T- Q bA CQ W W ct w � ' b � � a (am) > F : 0 40o o ' a - l) •Z 0 = Q g .- ono ''o O c ° Z o 0 N -° xx COO t) UE 2 � N E N O 0 U N U o e N on 1241 1-1- ; �a . • cza N °' cz c 4. N `" Oxx t iL o ° z C� N U U 14 N 10 y aJ 4-1 RI d a hO � e++O;, U o / '5O d N .vz +-U Cd V '; U -. U " C) CO ;rs" tH , C/ c=1 v) pa 4 CITY OF WATERLOO Council Communication City Council Meeting: May 29, 2012 Prepared: May 22, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 SUBJECT: REQUEST BY MARK C. REIS FOR A CONCRETE DRIVEWAY TO BE LOCATED AT 178 TRIBLE ROAD Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Summary Statement Attached is a request from MARK C. REIS for construction of a concrete driveway and placing a driveway or sidewalk on City right of way on an unimproved street, to be located at 178 TRIBLE ROAD. Expenditure Required None Source of Funds None Policy Issue N/A Alternative None Background Information: This is a waiver of the City's Standard Specifications for DrivewayConst ruction.p It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Description: CEDAR TERRACE THIRD ADDITION LOT 156 WAIVER Date: Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: I hereby request a waiver to the driveway and sidewalk specifications for the construction of a Cc (°c c driveway or sidewalk located at (concrete or asphalt) (Address) This waiver is needed because of: special surface texture (i.e., exposed aggregate, brick stamped pattern, paving brick)to be used on the concrete approach. elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph 1. asphalt driveway with the elimination of the sidewalk section. xplacing a driveway or sidewalk on City right of way on an unimproved street. Other: I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, �/171� Js 6 C� t Printed Name ofproperty Owner iTtu e of Property Owner (Ytark C is CITY OF WATERLOO Council Communication City Council.Meeting: May 29, 2012 Prepared: May 23, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 SUBJECT: REQUEST BY BRENT WILLIAMS FOR A CONCRETE DRIVEWAY TO BE LOCATED AT 1515 & 1517 BLACK HAWK ROAD Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Summary Statement Attached is a request from BRENT WILLIAMS for construction of a concrete driveway with the elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph 1, to be located at 1515 & 1517 BLACK HAWK ROAD. Expenditure Required None Source of Funds None Policy Issue N/A Alternative None Background Information: This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Description: HUNTINGTON PARK LOT 10 EXC BEG AT THE NW COR OF SAID LOT 10 TH ELY ALONG THE N LINE OF SAID LOT 10 TO THE NELY COR OF SAID LOT 10 TH SWLY ALONG THE ELY LINE OF SAID LOT 10 TO THE SE COR OF SAID LOT 10 TH NWLY TO PT OF BEG AND THAT PART OF LOT 11 IN HUNTINGTON PARK DESC AS FOL BEG AT THE NW COR OF SAID LOT 11 TH N 90 DEG E 249.17 FT COINCIDENT WITH THE N LINE OF SAID LOT 11 TO THE NE COR OF SAID LOT 11 TH S 35 DEG 11 MIN 11 SEC W 52.80 FT COINCIDENT WITH THE ELY LINE OC SAID LOT 11 TH S 80 DEG 38 MIN 11 SEC W 285.13 FT TO PT ON WLY LINE OF SAID LOT 11 TH N 34 DEG 57 MIN 1 SEC E 109.25 FT COINCIDENT WITH THE WLY OF SAID LOT 11 TO THE PT OF BEG ICI WAIVER Date: ,St -17- / 2-- Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: I hereby request a waiver to the driveway and sidewalk specifications for the construction of a driveway or sidewalk located at concrete or asphalt) s 1 s (Address) This waiver is needed because of: special surface texture (i.e., exposed aggregate, brick stamped pattern, /elimination paving brick) to be used on the concrete approach. of the sidewalk section due to the inability to meet requirements of �,re the driveway and sidewalk policy, paragraph 1. \-e r k ok• asphalt driveway with the elimination of the sidewalk section. 5 •5 a placing a driveway or sidewalk on City right of way on an unimproved street. (( 5 I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, 1"'-kW1`/)4 s4-1_ Printed Name of Property Owner Signature of Property Owner PAYMENT DATE City of Waterloo BATCH NO. 05/24/2012 715 Mulberry St 2012-11000207 COLLECTION STATION Waterloo, IA 50703 RECEIPT NO. COUNTER 1 (319) 291-4323 2012-00000826 ,RECEIVED FROM CASHIER 'BRENT WILLIAMS Ella Ellis DESCRIPTION WAIVER FOR DRIVEWAY CONSTRUCTION FOR 1515 &1517 BLACK HAWK RD. PAYMENT CODE RECEIPT DESCRIPTION TRANSACTION AMOUNT C.492 CLERK RECORDING&PUBLICATN 3492 $7.00 WAIVER FOR DRIVEWAY CONSTRUCTION FOR 1515&1517 BLACK HAWK RD. 010-03-8400 3492 RECORDING/PUBLICATION FEE$7.00 Total Cash $0.00 Total Check $7.00 Total Charge $0.00 Total Other $0.00 Total Remitted $7.00 Change $0.00 Total Received $7.00 lr Total Amount: $7.00 Printed by: Ella Ellis Page 1 of 1 05/24/2012 03:23:54 PM /1n.,-- ���. CITY OF WATERLOO , IOWA l— --�10' l COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 drerloo NOEL C.ANDERSON,Community Planning&Development Director Gi( Mayor BUCK May 23,20125 / /96(/2"' CLARK Honorable Mayor Buck Clark AA J`,(/51 City Council Members COUNCIL City Hall MEMBERS Waterloo,Iowa 50703 DAVID Dear Mayor and Council: JONES Ward 1 Attached please find a formal CURA application for tax exemptions on improvements made to the CAROLYN property located 303 Monroe Street Waterloo,Iowa 50703.Angie Stoneman has submitted the COLE Ward 2 application for the following improvement(s):New Single-Family Build. The sum costs of these HAROLD improvements are expected to reach$122,000.00. GETTY Ward 3 These improvements qualify for exemptions from taxes on the actual value added to Residential QUENTIN property under the Consolidated Urban Revitalization Area Plan. The applicant has selected the HART Ward 4 (3)year partial 100%exemption schedule. The property address is identified below: RON WELPER ADDRESS Ward 5 303 Monroe Street, Waterloo, Iowa 50703 BOB LEGAL DESCRIPTION GREENWOOD Lot 10 Block 6 Hillside Addition in the City of Waterloo, Black Hawk County, Iowa At-Large STEVE The Planning,Programming, and Zoning Commission staff has reviewed this application and feels SCHMITT that it does conform to the CURA Plan. We would therefore recommend approval of this At-Large application. Sincerely, /j Christopher W. Western Planner II Attachment(s) cc:Noel Anderson,Community Planning&Development Director Aric Schroeder,City Planner CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Atfirma[ve Action Employer �f 1' ., CONSOLIDATED URBAN REVITALIZATION APPLICATION .�.���r'f�l FOR PROPERTY TAX EXEMPTION FOR IMPROVEMENTS UNDER THE PROVISIONS PROVISIONS OF THE CONSOLIDATED URBAN REVITALIZATION AREA PLAN d�erloo�° ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The Consolidated Urban Revitalization Area(CURA)allows property tax exemptions on improvements to property located within its boundaries that meet the following criteria: 1. At least a 10%improvement to the value of the residential property. At least a 15%improvement to the value of commercial property if a building was previously on the site. If commercial property was previously vacant,all actual value added by the improvements is eligible for tax exemption. 2. Be located within the CURA boundaries(a map of which can be obtained from the City of Waterloo Community Planning &Development Department.) 3. This application must be filed with City prior to the PI working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa,Section 404.4 unnumbered paragraph 2. However,a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has bee granted by the City Council or County Board of Supervisors. Please fill out the followin information for your application to be submitted to the City council. NAME: lr7 2 '126/Trzal SIGNATURE: ADDRESS: ��tJ 5 174r)i} e-S TELEPHONE: C( ><q /-(}r/z-/C/ DATE: 9 c7 6° --/eD A. What is the Address of the property being improved? v� ier)on re?C- ,S f' What is the LeC}y?alp Ccrip`ti /PL of the %pro ff city?.}(M{a/y'�be availa`bl`e at County,Recorder's Office on 2ndfloor of thj/ o7)7} ouse)? B. Indicate esired exemption schedule: (1 or 2) 1. A One Hundred Percent(100%)exemption for three years on the actual value added by improvements; 2. A partial exemption on the actual value added by improvements according to the following schedule: I a. First Year------80% d. Fourth Year---50% g. Seventh Year----30% 1 b. Second Year---70% e. Fifth Year------40% h. Eighth Year----30% c. Third Year------60% f Sixth Year-----40% i. Ninth Year-----20% j. Tenth Year-------20% C. What was the nature of the improvement(s)? �-J j/U0 t`�G' �t LiTJ G?/-) D. City of Waterloo Building and Inspections Department Information: Permit Number:/->e-o 7/j�- Date permit was issued: f�I0�/J/// Total permit(s)valuationX(1 gip-, 066 E. What was the cost of the improvement? x' / (c CV F. Estimated or actual date of completion of these improvements? r9 -76 -7 a- G. If this is not a singe-family dwelling unit 'eh you own and reside in,will these improvements create a displacement of your tenants? Yes No CITY OF WATERLOO ___ APPROVED DATED RFctx r oxi DENIED BLACK HAWK COUNTY ASSESSOR APPROVED DATED: Tami McFarland DENIED Black Hawk County Assessor Note: The improvements to your home or business may not change the assessed value. Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Printable Map Output Page 1 of I Black Hawk County Parcel Map Parcel ID: 8912-30 129-026 Deed Holder. STONEMAN,ANGELA K Parcel Address: p303 MON_ROE ST, WATERLOO, IA 50703 ... ", ,...,,c,..„ ,, -- , ,,,,,_ ,„.,, ...:, ..:,;rm::::: L ge.d : . 1,S.YecW pale.MlYn ;*' y maaneme_ � yg� _ ° Y me mom altwtl &eck Hawn Co. ♦rZk Htaaept r q l" -d Pact._ c'O'�,' A '. Z 5 � * aimY ateli yAT1`- µ Railroads tar.f v 7-; .4 i' Y ,,, RIPAbdNry .h+f y�5{�,:��`` 3 > - - Af **Lines :qi3- t. ....art-3YY , A. .. ralleoW_alm a 4'] { twialm q .� -.... .� waYminn '1:- 5 d , a�Y c. �. Y ' „ l .^ s .. i Y y - r if S � , Y M J it: i Y _-llp', .�.�f i{ ^'2ep9T,'"3 $ I�q�¢�+3j'� �a{1}� �v- a��+a 6} � ,.a S yn m �3yw {+ ( 1. 1 .c a c 4 a'"re 1, ]� T .w¢` :-7 _ " I . ' • 'fa L� ) °12 f ;. { RF a�"d'. � 3Ti � iF�'� t" X.R:. `.,a h55. � 6Y u ♦ :11 t a .. z j i ^ a s +a aasad wab',icon*Copyrght aCl r�azam rsw a� 0�58f[-x ., .. IBla&Hawk County,Iowa Map Disclaimer:This map does not represent a survey No liability is assumed for the ^' 316 East 5th Street accuracy of the data delineated herein,either expressed or implied by Blac Hawk County, Waterloo,Iowa 50703 4774 the Black Hawk County Assessor or their employees.This map is compiled from official Phone:(319)833-3002 records,including plats,surveys,recorded deeds,and contracts,and only contains Fax:(319)833-3070 information required for local government purposes.See the recorded documents for more rE-mail:auditor(a)co.black-hawk.ia.us.orq petalled legal information. http://w� 2.co.black hawk.ia.us/servleticom.esri.esrimap.Esrimap?ServiceName=bhov&ClientV... 5/23/2012 Black Hawk County Detailed Parcel Report Page 1 of 1 BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder Tax Mail to Address r-- 8912-30-129-026 ISTONEMAN,ANGELA K STONEMAN,ANGELA K 303 MONROE ST 'PDF No. iMap Area 'Contract Buyer WATERLOO, IA 50703-0000 7 1EWTLO-04 1 Property Address Current Recorded Transfer 303 MONROE ST Date Drawn Pate Filed (Recorded Document (Type(WATERLOO, IA 50703-0000 3/23/2012 13/27/2012 12012 017559 ID SALES BUILDING PERMIT ;Date IAmountINUTC/Type Date Number Amount (Reason 3/23/2012122,000 PARTIAL ASSESSMENT(NEW 12/15/2012 WA 000109 16,000 Furnace CONSTRUCTION OR INCOMPLETE 12/31/2011 WA 09112 1122,000 (New Dwlg I STRUCTURAL CHANGES ... - 12/Deed ASSESSED VALUES/CREDITS Year (class 12012 Proposed Values Subject to Board of Review Action !R 100% Land Dwelling Building M/E Total —Acres Value ,700 164,550 10 10 74,250 10 Taxable !Land Dwelling Building M/E Total Value 19,700 64,550 10 10 174,250 LEGAL HILLSIDE ADDITION WATERLOO LOT 10 BLK 6 LAND Basis Front Rear Side 1 Side 2 Lot I*rea !Acres (Front Foot 150 50 128 128 10 6400 10.147 Totals: 1 I I I I6400 10.147 DWELLING CHARACTERISTICS Type Style Single-Family/Owner Occupied 11.Story Frame Year Built (Area Heat IAC Attic 2011 11088 (Yes (Yes 1None Total Rooms Above (Total Rooms Below Bedrooms Above Bedrooms Below 6 10 13 Jo Basement Basement Finished Area No Basement Floor Full 10 10 Foundation Flooring Cone Carp/Vinyl Exterior Walls Interior Finish Vinyl IDrwl Roof Asph/Gable Non-Base IFloor/Wall - IPipeless Handfired !Space Heaters 1 1 Heating l0 Plumbing 12 Full Bath -- — — — http://www2.co.black-hawk.ia.us/website/blunap/bhRepDet.asp?apn=891230129026 5/23/2012 _ of 2) ,acic HAM(COUNTY „-gncr rt rmG01/1„,"\._ I1I1111111®I1I11 �s Doc ID: 004742490001 Type: GEN kind: WARRANTY DEED Feeorded: 206.402012 at 11:02:15 AN Fee Ant: a206.40 Page 1 of 1 Revenue Tax: $194.40 Black Hawk County Iowa JUDITH A MCCARTHY RECORDER • Flle2012-00017559 Prepared By:Kirsten N.Arnold,P.O.Box 178,Waterloo,IA 50704-0178(319)234-1766 After Recording Return To:Kirsten N.Arnold,P.O.Box 178,Waterloo,IA 50704-0178 Address Tax Statement to:Angela K.Stoneman,303 Monroe Street,Waterloo,IA 50703 WARRANTY DEED—CORPORATE GRANTOR For the consideration of One ($1.00) Dollar(s) and other valuable consideration, Black Hawk Contracting & Development Co., a corporation organized and existing under the laws of Iowa does hereby convey to Angela K. Stoneman, the following described real estate in Black 04 Hawk County,Iowa: Lot 10,Block 6,"Hillside Addition"to the City of Waterloo,Iowa. Subject to covenants,restrictions,ordinances,easements,and limited access provisions of record. The Corporation hereby covenants with grantees, and successors in interest, that it holds the real estate by title in fee simple;that it has good and lawful authority to sell and convey the real estate;that the real estate is free and clear of all liens and encumbrances,except as may be above stated;and it covenants to Warrant and Defend the real estate against the lawful claims of all persons,except as may be above stated. Words and phrases herein,including acknowledgment hereof,shall be construed as in the singular or plural number,according to the context. Dated: —1'e77-5 BLACK HAWK CONTRACTING& DEVELOPMENT CO. By: ohnR.R,off,IIl Its: • mid- State of Iowa ) County of Black Hawk )ss , This instrument was acknowledged before me on this/f d. of „,, ,2012, by John R.Rooff,III,as President of Black Hawk Contrac ' g r evel.pmentCo. •"'• TERESA M.KAYE 'r Public •. ••• COMMISSION NO.793733 MY COMMISSION EXPIRES 770. Jely11,2014 uos ai ab,J ^ ooD 5•p it (�on) \ Book . Paae . File Number 2012-00017559 APPLICATION • FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: Mar ,;; , APPLICANT'S ADDRESS: 14"T� 0/ 03 . APPLICANT'S PHONE#: ,Jn , /. o3 %J ( r ,g 44-F y- ANTICIPATED DATE OF VARIANCE: F Z r j �I �a / a- / ti r NAME OF EVENT: r t/ itic r/l0 ez TIMES OF DAY OF VARIANCE: /0 .3 D h--) — /2 /77rc1/2 rici.� GEOGRAPHICAL LOCATION OF VARIANCE: Lin c o/,L )cr&. DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPER TES: PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, • INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE,SUCH AS A BAND PLAYING,PA SYS I EM,ETC. l. ��v»rL4yliT P,[� air/ h �ihc�/t1 Qrk dInwn1- U,r) l ckY141; +r.ji 1: l l .(d t 1 Qh a, Pk f ra5 r Lill/ cued. 2. • • Applicaf''ss Signature Date CITY COUNCIL ACTION: Police Dept.Reco ndation APPROVAL: APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: CITY OF WATERLOO Council Communication City Council Meeting: May 29t1,2012 Prepared: May 22, 2012 Dept. Head Signature: Joe Leibold, Police Captain of Attachments: One SUBJECT: People in the Park(MWD) Submitted by: Joe Leibold(Waterloo Police) Recommended City Council Action: Approve street closings, meter bagging and fence posts for the annual MWD People in the Park event in Lincoln Park. This is a two- day event, is on Thursday May 31, 2012 and Friday June 1st 2012. -Bag meters around Lincoln Park at 5 PM on Wednesday May 30, 2012 until the conclusion of People in the Park. -Street closing for People in the Park include the northbound lane of Park Avenue between Mulberry and Franklin the parking lane on Mulberry between E.4th and Park Ave and closing E. 4th from Franklin to Mulberry on Thursday and Friday for the event. - In addition to the street closings they also request fence posts for the Franklin Street side of Lincoln Park. Summary Statement: The MWD Committee is requesting permission to hold their annual People in the Park as part of the My Waterloo Days Festival in Lincoln Park. This two-day event generally runs from to:3o AM to 9 PM on Thursday May 3o, 2012 and from to:3o AM to 2:3o PM on Friday June 1, 2012. Expenditure Required: Costs associated with providing security,placing barricades, including associated fuel costs for operations. Source of Funds: N/A Policy Issue: N/A Alternative: Background Information: , , People in Park-Google Maps Page 1 of] Go()gle Get Google Maps on your phone Text the word`GMAPS"to466453 . .. Waterloo - �Q/ Sewer Syslema]a - ;• I Administu on - .' f/�Fitt '� t �/ .duPresbyterian Y• k. f` ill .;Folder S. / 1 ' Ifil ff r4' rr / /. f;. I } iS ` y. 4etlions f�.. •� _ - i 1 ''.k - - - r i' ie P. . & c Si '.' Slack Hawk publ;e . 4.q' Merge II 1 wCA \. Arcklece/ $. ,s �. .OaNtgher r a . ` j H6R Dlock 6$ _ r 47he'CeAer. Waterloo.Human gt , - Rea uree Dept , i '.Piabllc House _ f� Cdy Ne k (e12012 Google - n Mep data 172012 Google People in Park Public•0 views Created on May 22•Ely JoeandJill-Updated<1 minute ago • Area Map People In Park • http://m aps.google.com/maps/ms?11=42,500453,-92.33 3221&spn=0.001649,0.004128&1=... 5/22/2012 CITY OF WATERLOO Council Communication City Council Meeting: May 29d', 2012 Prepared: May 22, 2012 Dept.Head Signature: Joe Leibold, Police Captain # of Attachments: One SUBJECT: MWD Parade Submitted by: Joe Leibold(Waterloo Police) Recommended City Council Action: Approve parade route and road closings for MWD Parade on Friday June 1, 2012. Bag meters along route at z PM. Block internal staging and assembly area at 4 PM. Police officers at controlled intersections at 6 PM. Close parade route at 6:15 PM and Parade starts at 6:3o PM. Summary Statement: The MWD Committee is requesting permission to hold their annual MWD Parade downtown on June 1, 2012. The Parade Route is attached. They will require police assistance with parade logistics and traffic control along the route. Also officers will need to work past the parade to assist in restoring traffic flow and ensure a safe and efficient egress of motor vehicle and pedestrian traffic. Expenditure Required: Costs associated with providing traffic control, placing barricades, and providing security along the route,including associated fuel costs for operations. Source of Funds: N/A Policy Issue: N/A Alternative: Background Information: , Parade Barricades a Lincoln Park rn a :r iii. CD Mulberry St. ®J IA C -lilt ir 1 Lafayette St. F PA Sycamore St. Mt! 11111Pli Y Fi ?i,(-4 i - ■ t i. Cedar St. k'_:'-tallIll. AIM --' i h Commercial St. t „ Fail ) t t ', /-1.) al Jefferson St. ;. - 6- "'4= k ' .- Bluff St. al L t KEY: el atn > --< single barricade >' multiple barricades to block entire intersection )5// z I ) `11A(4-91"-i-- 61re---1:1cui Ivy\ (51z4z) vur II le / TO: Mayor Clark, Director Trelka and City Council FROM: My Waterloo Days Vicky Bjortomt, Director RE: REVISION TO CITY REQUEST OF MAY 23 Since we submitted our original requests last Wednesday,we submit two changes for your approval. They are both in regard to the MWD Parade. Friday,June 1 we requested to block the internal staging area around 4 PM. It has been suggested that the area be blocked at 3 PM instead. There is quite a bit of sand in the staging area. It is requested the staging area be swept by the street cleaner, if possible. Thank you for considering these changes to our original request last week. And again we appreciate your cooperation and contribution to My Waterloo Days. 6 V1det1 41 Parade Barricades -<cn 4 Lincoln Park `n M c t to Mulberry St. MEM EO Lafayette St. M Elf I Sycamore St. I MillII Mid= E MIPli Cedar St. 111111111d I r nano Commercial St. NIM ilit'' 1 Jefferson II St. 4 C Bluff St. KEY: y....0 single barricade `,r....f..,C multiple barricades to block entire intersection 1 CITY OF WATERLOO Council Communication City Council Meeting: May 29th, 2012 Prepared: May 22, 2012 Dept. Head Signature: Joe Leibold, Police Captain # of Attachments: None SUBJECT: Evening at the Expo(MWD) Submitted by: Joe Leibold(Waterloo Police) Recommended City Council Action: Approve street closings, for the MWD Evening at the Expo event on Friday June Is/2012 from 5 PM until Midnight. -Close Jefferson from Park Ave to 3rd Street and Bluff Street as needed from Park Ave to W3rd. Summary Statement: The MWD Committee is requesting permission to hold Evening at the Expo in conjunction with the My Waterloo Days Celebration at the Expo Center. The request the above listed street closings. The event will start at 5 PM on Friday June 1st and alcohol sales will stop at 11:3o PM with the event ending at midnight. Expenditure Required: Costs associated with providing security,placing barricades, including associated fuel costs for operations. Source of Funds: N/A Policy Issue: N/A Alternative: Background Information: CITY OF WATERLOO Council Communication City Council Meeting: May 29th, 2012 Prepared: May 21, 2012 Dept. Head Signature: Joe Leibold, Police Captain # of Attachments: Two SUBJECT: MWD 5K Run Submitted by: Joe Leibold Captain (Waterloo Police) Recommended City Council Action: Approve the 5K route, use of City Barricades and police officers for traffic control as needed. Summary Statement: Saturday,June 2, 2012. The route is through residential streets that can be controlled with barricades. They will need marked squad cars to provide assistance and traffic control at Ridgeway and Prospect Blvd. Expenditure Required: Labor costs associated with providing the traffic control/protection,labor to deliver and retrieve City barricades and fuel costs associated with the listed operations. Source of Funds: Policy Issue: N/A Alternative: Background Information: Kutgberd 91Cnd y` , 'TA, • ' • • s Asa _ Caro1MlaAire f 4 W.Mhohe Ave;• If 'I g Rd'-� - hraahae Rd • b Midlothian 31vd _ Aoa !we. .__ . W fYelgreMrbyAva _ ,,:_ � _ ... iV[iahireAve_ r` apiid:_ f • dAve,& :• r - • ; • Lleedti(v Lq i '� 1'E81nfl5'I�Ye j �'•f .e 08erylrlEaan©r i -.Recheck• i + Raohegt si r ti I I II 'co 3 a;. C� 4 ' 1 a 1 e ▪ ; Al cg 41yy�Pfa.pr 1• 10-0.andge, Monday,May 21,2012 04:03 PM , 5-)t.:7;flk W D s ‹.-Q Cone and Baricade Placement Following Race Route Map Intersection Side of Route Cones Baricades 1 Byrnes Drive West 3 2 Kenilworth West 3 3 Derbyshire West 3 4 kfarrrp'strire 'AY--5Vx.r-- West 3 5 Hilltop West 3 6 Meadow Ln West 3 "4'4:, 7 Rachael . West 3 `4', .' 8 Olympic West 3 2 9. Olympic East 3 2 10 Rachael East 2 1 11 Rachael & S Hill North East 2 1 12 Hilltop East 3 13 Ivanhoe East 3 14 Derbyshire East 3 15 Woodlawn East 3 16 Kenilworth East 3 17 Windsor East 3 0 18 Derbyshire & Carolina East 4 2 19 Prospect East 2 1 20 Prospect West 2 1 Total 57 10 • • • T000/T000m AdBaauy Idln0 OHM UM ZLZ 6TE XVd 6T:60 ZTOZ/ST/20 CITY OF WATERLOO Council Communication City Council Meeting: May 29th, 2012 Prepared: May 22, 2012 Dept. Head Signature: Joe Leibold, Police Captain # of Attachments: None SUBJECT: Fireworks/Laser Light Show(MWD) Submitted by: Joe Leibold(Waterloo Police) Recommended City Council Action: Approve use of Waterloo Regional Airport Grounds for the My Waterloo Days Laser Light and Fireworks show on Saturday June 2, 2012 from 4 Pm to Midnight. Summary Statement: The MWD Committee is requesting permission to hold this event on the grounds surrounding the Waterloo Regional Airport. The event will include a fireworks display and alcohol sales. Gates will open at 4 PM with the laser light show starting at approximately 9:45 PM, followed by the fireworks. Alcohol sales will stop at 1i:3o PM with the event concluding at midnight. They are requesting Police Officers to assist with traffic control for the event along with fence posts to help secure the area. Expenditure Required: Costs associated with delivery and recovery of fence posts and barricades, labor costs to deal with the goose droppings along with fuel costs associated with these activities. Source of Funds: N/A Policy Issue: N/A Alternative: • Background Information: CITY OF WATERLOO Council Communication City Council Meeting: May 29th,2012 Prepared: May 22, 2012 Dept. Head Signature: Joe Leibold, Police Captain # of Attachments: None SUBJECT: Dragon Boat Races(MWD) Submitted by: Joe Leibold(Waterloo Police) Recommended City Council Action: Approve use of Boat House and Cedar River area for the Dragon Boat practice and races along with the Waterhawks Ski Show on Saturday June 2, 2012 (practice) and Sunday June 3, 2012 (event). Summary Statement: The MWD Committee is requesting permission to hold Dragon Boat Races and a Waterhawks Ski Show on the Cedar River in the area surround the Boat House. - Saturday June 1, 2012 o Post signs notifying public of the event and that the area is closed to fishing and the boat ramp will be closed on Sunday. o Fence posts placed at the site. o Dragon Boat Teams practice o Goose droppings near the Boat House and surround areas needs to be dealt with including the upstream area. o Barricades set near the driveway to the Boat House. - Sunday, June 2, 2012 o Driveway to the Boat House will have restricted access. o Attention to the Goose droppings Expenditure Required: Costs associated with delivery and recovery of fence posts and barricades, labor costs to deal with the goose droppings along with fuel costs associated with these activities. Source of Funds: N/A Policy Issue: N/A Alternative: Background Information: CITY OF WATERLOO C Att Rikb(tYkOvliA10. 9'o/P-- 5 Council Communication City Council Meeting: May 29, 2012 Prepared: May 17, 2012 Dept. Head Signature: Dennis Clark # of Attachments: 1 SUBJECT: Request to certify assessment of work performed by the Waterloo Water Works at 2 locations (Consent agenda item) Submitted by: Dennis Clark, General Manager of Waterloo Water Works Recommended City Council Action: Adopt a resolution approving communication from the General Manager of the Waterloo Water Works transmitting request to certify repair amounts for work performed by the Waterloo Water Works. Address Amount to certify 806 Ash Street $3,600.00 304 Sumner Street $3,850.00 Summary Statement: The Board of Trustees of the Waterloo Water Works adopted a resolution at their Board meeting, instructing the General Manager to forward the request to certify to the City Council of Waterloo, Iowa. The repairs were made to the private service lines of customers of the Waterloo Water Works. Expenditure Required: No City funds are required for this action. The Water Works pays for the repairs to the private service lines, and recovers the cost of the repairs through this assessment process. Source of Funds: Waterloo Water Works operating funds, generated from water sales. Policy Issue: Alternative: Background Information: FINANCE DEPT. STAFF ONLY �`L���`S LINE ITEM USED u/C 01 OILY LINE / rC TRAVEI/REQUEST FY ;� 1 ,'BUDGETED 3Gi 5 i CITY OF WATERLOO EXPENDED YTD ,SC7 THIS REQUEST 5 Z' `-- LEFT AFTER THIS REQUEST - 0--- DATE 22,e,� 5( ,;;7d/-l^ Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE: Mayor Buck Clark May 16, 2012 NAME OF CLASS/ MEETING: DESTINATION Waterloo, IA Mayors' Volunteer Awards Luncheon; Mayors' Top Teen Awards Reception DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 04/19/2012 04/19/2012 04/19/2012 PURPOSE OF TRAVEL: Annual Mayors' Volunteer/Top Teen Awards presentations. 64, 4,4,gyv r' -e ,vwi_l WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: x CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-01-8200-1345 LODGING TAXI x GRANT REIMBURSABLE 550.00 MEALS PARKING YES NO REGISTRATION AIRFARE x REQUIRED CERTIFICATION (MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 550.00 TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO /Y .riel D PT-411ENT HEAD MAYOR 5901 (g-- bAq\dared Goodies\Norms\lravel Request Form January 2010 DATE CITY OF WA I ERLOO 1-611 6Q-N Council Communication City Council Meeting: May 7, 2012 Prepared: May 2, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: SIDEWALK INSPECTION AND REPAIR PROGRAM- ZONE 2 Submitted by: W.Wayne Castle, PLS, EI,Associate Engineer Recommended City Council Action: I request that Council authorize the Engineering Department to notify the property owners of the necessary sidewalk repairs. I also request that Council set May 29, 2012 as the date for a public hearing on the proposed repairs, for discussion on errors and omissions but not costs, and instruct the City Clerk to publish said notice. Summary Statement City staff has completed the sidewalk inspection for Zone 2 and calculated the estimated repair costs for each affected property and are ready to notify property owners. Included in this notice will be an estimate of the repair cost, if included in an assessment program. Expenditure Required N/A Source of Funds N/A Policy Issue N/A Alternative N/A Background Information: By Waterloo ordinance, property owners will be allowed 45 days from the date of notice to voluntarily repair their walk. Property owners, or their designated contractors, will be allowed to obtain sidewalk permits during that 45-day period. The final day to obtain a permit will be June 29, 2012. All sidewalk repair construction will be required to be completed by July 13, 2012. Any unrepaired sidewalk remaining would then be included in an assessment program. The assessment program will be prepared following the 45-day period with construction let as soon as possible thereafter. Attention: May 2.8 , 2012 Suzy Schares,CMC City Clerk City of Waterloo 71.5 Mulberry Street Waterloo IA 50703 319-291-4522#3008 In regards to the sidewalk repair program for Zone 2 in Waterloo IA concerning the addresses listed below, the property owner DFJ Properties LLC hereby gives notice to the City Clerk that we object to the repair cost's listed below. We received letters on May 14th stating sidewalks need cleaning so we still don't have an itemized list from the city stating what needs to be repaired. 112 Locust St Waterloo IA 50701 $1.395.49 114 Locust St Waterloo IA 50701 $1.151.26 116 Locust St Waterloo IA 50701 $1.151.26 118 Locust St Waterloo IA 50701 $1,151.26 120 Locust St Waterloo JA 50701 $1.151.26 122 Locust St Waterloo IA 50701 $1,151.26 124 Locust St Waterloo IA 50701 $1,802.53 126 Locust Si. Waterloo 1A 50701 $4,122.66 100 Block Elmwood St, Waterloo IA 50701 $2,616.61 Total S15,693.59 Regards, DFJ Properties LLC 800 7th St NW Waseca MN 56093 Allen Frederick 507-461-1789 01-&/^^ /Q glA61,) Dale Jordan 507-382-4100 Waterloo Apartment Partners, LLC �ECErv� 740 So 75 Street Omaha, NE 68114 2012 my 29 PIS 31 402-963-9099 CITY CLERK AUDITOR'S OFFICE 5/28/2012 City Of Waterloo— Control No 35 8260139 (139) Sidewalk Repair Cost Estimate Parcel Code: 8913-26-351-001 ATTN: Waterloo City Council Meeting Date: 5/29/2012 at 5:30 P.M. RE: Request for re-inspection be Gt10 n of the sidewalk repair cost estimate issued by isour written objection 3rd This Street. See attached the City of Waterloo to the property address 1500 W. copies issued from the City of Waterloo, (sidewalk repair survey form). We request a re-inspection by the City of Waterloo, and accompanied by an owner representative of Waterloo Affordable Housing,LLC. This will be conducted after the sidewalks have been cleaned from all debris. We hereby ask to grant us our request for a re-inspection with owner representation. Sincerely, Waterloo Apartment Partners, LLC By, Abby Tietsort Asset management of Ownership r. +=, : " v : L - '=- = • ._ :?14 y .s. c-rrw; ' "it 1. ,r _ _ . - - >fi ' r� -iy42'n:.9'y4 n'ms x . �' ri �" _:^ - - - ,., ' -' p - - .::va - �', `x . F". - ,ri om' ��„�^w x�' v - :-, �> = �eS ' S :'v�� 'x _44t .Jy. 9 .�6a ,•;"`a+ - ua ` � l2. ��-r 'si« , a. i_r. ', ._ ; _ TMi, n - .wY K .t� :&_ " a„� ^n,:s - iah€ .- E; { 4Y � xs <r - ywY--:w 3 ;�z> t ;�`r` `fi S0- $�ro - .<, . 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CO to "'6' 51-/c _K a, i - .- - "s _ ,.t , l ea PARCEL CODE II CONTROL NUMBER CERT. NUMBER LEGEND t'- L' —04 AREA NEEDING REPAIR T//////!///A , V. L = length of repair needed —- -J `' �7\ . c n Type of defect (See reverse side for Defect Codes A—F) s (See below for Defect Code G) —.._ L- 14, ADDRESS: ,1nC; v 11 4C` \ c.. v Property Line '�C) WATER SHUTOFF I I VISIBLE rE 1I � BROKEN ❑ MISSING ❑ LOCATION OF SIDEWALK Cl FRONT YARD 0 SIDE YARD LO OTHER ' .`- WIDTH OF SIDEWALK El 4 FEET ❑ 5 FEET El 5.3 FEET 0 OTHER _ DEPTH OF SIDEWALK ❑ 4 INCHES in 5 INCHES r4 6 INCHES AREA TO BE REPAIRED Qq.ft. 4 in. sq.ft. 5 in. �q.ft. 6 in. CODE F — PATCHES YES ❑ NO ❑ NO. OF SQUARES WITH PATCHES NOTE: Areas marked with an "F. moy be repaired by potching. 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OF SQUARES WITH PATCHES NOTE: Areas marked with an "F' repaired by patching. All other areas shall be repaired by reconstruction of full squares. First Inspection and Form Made By: 41;.i `'<< Date: ����'.' Park Deportment Review Required Ej •.YES ❑ NO PERMIT ISSUED NO; DATE: INSPECTION DATE: iF UNCOMPLETED: . SPECIAL ASSESSMENT CONTRACT NO: CONTRACT COMPLETION DATE: CODE C — Other - r ' SIDEWALK REPAIR SURVEY FORM • CiTYh . WATERLOO. IOWA • 3 v s Artd u4 PROPERTY ADDRESS 3' it PARCEL y 5 CODE CONTROL 'NUMBER CERT. NUMBER LEGEND I. -64 AREA NEEDING REPAIR VF77471777A L = length of repair needed Type of defect 6ACCx A (See reverse side for Defect Codes A—F) (See below for Defect Code 9) ADDRESS: ;. 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INSPECTION DATE: IF UNCOMPLETED: SPECIAL ASSESSMENT CONTRACT NO: CONTRACT COMPLETION DATE: CODE G - Other ,., -'' ' -----44F4, - ----4---.- .-,-- , CITY OF WATERLOO 71-6,1t" IQ-tj - Committee Communication Committee Meeting: May 7, 2012 Prepared:April 23, 2012 Dept. Head Signature: Bradley Hagen, Airport Director # of Attachments: 1 SUBJECT: Approval of Plans, Specifications,Advertising, and setting date for a public hearing and bid letting at the regular City Council meeting on May 29, 2012 for Rehabilitate Airfield Electrical Vault at Waterloo Regional Airport. Submitted by: Bradley Hagen,Airport Director Recommended City Council Action: Approval of Plans, Specifications,Advertising, and setting date for a public hearing and bid letting at the regular City Council meeting on May 29, 2012 for Rehabilitate Electrical Vault at Waterloo Regional Airport. Summary Statement Expenditure Required: Engineers Estimate-$952,500 Source of Funds: 90% ($857,250) FAA Grant 10%PFC / 10% ($95,250) PFC Policy Issue Alternative Background Information: This project will replace the existing electrical vault, install a new computer based airfield lighting control system, replace the terminal apron lighting system, and provide painted holding position signs on the taxiways. The airfield lighting vault is and original building at the airport that is outdated and unsafe. The new airfield lighting control system will replace the current system that is over 20-years old. The terminal apron lighting system was installed in the 70"s and new lighting technology will allow for more efficient lights as will as being able to lower the height of the lights so that they will be easier to maintain. The painted holding position signs are required to meet current design standards. NOTICE OF PUBLIC HEARING On Proposed Plans, Specifications, Form of Contract, And Estimate of Cost and the NOTICE TO BIDDERS For the Taking of Construction Bids for the REHABILITATE AIRFIELD VAULT AT THE WATERLOO REGIONAL AIRPORT in the City of Waterloo, Iowa F.A.A.AIP PROJECT NO. 3-19-0094-40 RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of the said City on the 14th day of May , 2012, until 4:00 p.m. local time, for the construction of the Rehabilitate Airfield Vault at the Waterloo Regional Airport, as described in detail in the plans and specifications now on file in the Office of the City Clerk and the Office of Director of Aviation. OPENING OF BIDS All proposals received will be opened in open Council meeting to be held in the Council Chambers in the City Hall in the City of Waterloo, Iowa, on the 14th day of May , 2012, at 5:30 p.m. local time, and the proposals will be acted upon at such later time and place as may then be fixed. PRE-BID MEETING A pre-bid meeting for this project will be held in the Second Floor Conference Room of the Terminal Building at the Waterloo Regional Airport at 10:00 am , Local Time, on May 3, 2012 . PUBLIC HEARING Notice is hereby given that the Council of said City will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost for the construction of the above-described improvement project at 5:30 p.m. on May 14 , 2012, said hearing to be held in the Council Chambers in the City Hall, in said City. The proposed plans, specifications, form of contract, and estimate of cost for said improvements heretofore prepared by AECOM are now on file in the office of the City Clerk and the office of the Airport Director for public examination, and any person interested therein may file written objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto at the meeting above set forth. SCOPE OF WORK The work to be performed in this project shall include the following described improvements to the Waterloo Regional Airport, Waterloo, Iowa: The extent of the work involved in the Rehabilitate Airfield Vault including the demolition of the existing airfield lighting vault and electrical, providing new service the airfield maintenance building and snow removal and equipment storage, construction of new split face block airfield lighting vault with new constant current regulators, new airfield lighting control system with units in airfield lighting vault and air traffic control tower, fiber backbone for airfield lighting control communications, replacement of apron high mast lighting system and replacement of surface FAA AlP#3-19-0094-40 NPH-1 Waterloo Regional Airport AECOM Project#60180158 Rehabilitate Airfield Vault painted runway hold position signs with thermoplastic surface applied runway hold position signs and all other incidental work associated with this project. BEGINNING AND COMPLETION DATES The work under the proposed contract shall be commenced within ten (10) working days after receipt of "Notice to Proceed" and shall be completed in one hundred fifty (150) calendar days from the date established in the Notice to Proceed. Failure to complete within the allotted time will result in assessment of liquidated damages. METHOD OF PAYMENT TO CONTRACTOR The Contractor will be paid against bi-monthly estimates in cash on the basis of ninety-five percent (95%) of the work as it is completed and materials delivered and work approved. Final payment will be made thirty-one (31) days after completion of the work and acceptance by the Council. Before final payment is made, vouchers showing that all subcontractors and workmen and all persons furnishing materials have been fully paid for such materials and labor will be required unless the City is satisfied that material, men and laborers have been paid. The Contractor is hereby notified that if the City does not have cash on hand to pay monthly pay estimates, according to Chapter 384.57 of the Code of Iowa, payment may be made by anticipatory warrants issued bearing a rate of interest not exceeding that permitted by Chapter 74A, Code of Iowa. PLANS AND SPECIFICATIONS Plans and Specifications governing the construction of the proposed improvements have been prepared by AECOM, which plans and specifications and also the prior proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this notice, and the proposed contract by reference shall be executed in compliance therewith. Copies of the plans and specifications and wage rate decision are on file and may be inspected at: Office of Director of Aviation or AECOM Waterloo Regional Airport 501 Sycamore Street, Suite 222 2790 Livingston Lane Waterloo, Iowa 50703 Waterloo, Iowa 50703 Plans and specifications may be obtained by applying to AECOM office listed above. Requests shall include street address for delivery of documents. A $30.00 deposit is required for each set of Bidding Documents. Said $30.00 deposit is fully-refundable if the Bidding Documents are returned in good condition within 14 days after the award of bid. Payment shall be by check only. The Drawings included in the Bidding Documents are reduced scale. This deposit policy shall also apply to the prime contractor awarded the project for all plans and specifications obtained and distributed by the prime contractor to their subcontractors and suppliers in determining the prime contractors bid, if the prime contractor wishes for their deposit to be returned. Upon award of project, the prime contractor shall be supplied with the needed number of plans and specifications at no additional cost. CONTRACT AWARD A contract will be awarded to the qualified bidder submitting the lowest total bid. FAA AIP#3-19-0094-40 NPH-2 Waterloo Regional Airport AECOM Project#60180158 Rehabilitate Airfield Vault The City reserves the right to reject any or all bids, readvertise for new bids, and to waive informalities in the bids submitted that may be in the best interest of the City. Bids may be held by the City of Waterloo, Iowa, for a period not to exceed sixty (60) days from the day of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders, prior to awarding the contract. PROPOSALS SUBMITTED The bidder shall submit bids on the items listed in the proposal. The bidder shall clearly write or type the unit bid price and the bid item extension (Unit Price x Estimated Quantity) in numerals on the blanks provided. Should there be any discrepancy between the unit bid price and extension, the City of Waterloo shall consider the unit bid price as being the valid unit bid price. The bidder has the option to submit a computer-generated spreadsheet in lieu of the portion of the Form of Bid or Proposal, which includes the Bid Item Number, Description, Unit, Estimated Quantity, Unit Bid Price, Total Bid Price and Total Bid. The computer-generated spreadsheet shall include all of the information listed in that portion of the Form of Bid or Proposal as well as bear the signature of the Prime Contractor submitting the bid. For the bidders who submit a computer-generated spreadsheet, the TOTAL BID (with alternates, if applicable) shall also be indicated in the space(s) provided on the Form of Bid or Proposal. BID SECURITY REQUIRED All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond, (on the form furnished by the City) payable to the Waterloo Regional Airport, Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft or bid bond will be held as security that the Bidder will enter into a Contract for the construction of the work and will furnish the required bonds, and in case the successful Bidder shall fail or refuse to enter into the Contract and furnish the required bonds, his bid security may be retained by said City as agreed upon liquidated damages. If bid bond is used, it must be signed by both the Bidder and the surety or surety's agent. Signature of surety's. agent must be supported by accompanying Power of Attorney. PERFORMANCE AND PAYMENT BONDS The successful Bidder will be required to furnish Performance and Payment Bonds within ten (10) days after forms are presented to him in an amount equal to one hundred percent(100%) of the contract price, said bonds to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained, and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operations of the contractor. PREDETERMINED WAGE RATE Predetermined wage rates shall apply to all work on this project in accordance with General Decision No. IA120001. In addition, the Prime Contractor shall submit certified payrolls for itself and each approved subcontractor weekly to the project Engineer. The Contractor may use the Iowa DOT Certified Payroll form or other approved form. The Contractor shall list the craft for each employee covered by the Predetermined Wage Rates. The Prime Contractor shall sign each of the subcontractor's payrolls to acknowledge the submittal of the Certified Payroll. LIQUIDATED DAMAGES FAA AIP#3-19-0094-40 NPH-3 Waterloo Regional Airport AECOM Project#60180158 Rehabilitate Airfield Vault Time is an essential element of this contract. It is important that the work be diligently pursued to completion. If the work is not completed within the specified contract period, plus authorized extensions, the contractor shall pay to the City Liquidated Damages in the amount of five hundred dollars ($500.00) per calendar day, for each calendar day in excess of the authorized time. When the Contractor believes the project to be substantially completed, a written notice stating the same shall be submitted to the Engineer and a request made for a Punch List. Days will cease to be charged when only punch list items remain to be completed. Punch list items do not include contract bid items or approved change/extra work orders. This amount is not construed as a penalty. These damages are for the cost to the City of providing the required additional inspection, engineering and contract administration. PRE-CONSTRUCTION CONFERENCE Before the work is commenced on this contract, a conference shall be held for the purpose of discussing the contract. The conference shall be attended by City officials, the prime contractor, and all subcontractors, if any. SALES TAX EXEMPTION CERTIFICATES Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification to purchase building materials or supplies in the performance of construction contracts let by the City of Waterloo. SITE INSPECTION Bidders are expected to visit the locality of the work and to make their own estimate of the facilities needed and the difficulties attending the execution of the proposed Contract, including local conditions. TIME FOR RECEIVING BIDS Bids received prior to the time of opening will be securely kept, unopened. The officer whose duty it is to open them will decide when the specified time has arrived, and no bid received thereafter will be considered. No responsibility will attach to an officer for the premature opening of a bid not properly addressed and identified. Unless specifically authorized, telegraphic bids will not be considered, but modifications by telegraph of bids already submitted will be considered if received prior to the hour set for opening. All proposals must be received at the address indicated herein above prior to the time and date specified for receipt of bids. Bids received after the specified time and date will be returned unopened. The City of Waterloo shall not be held responsible or accountable for delays in the delivery of any proposal by the U.S. Postal Service or other courier service. WITHDRAWAL OF BIDS Bids may be withdrawn on written or telegraphic request received from Bidders prior to the time fixed for opening. Negligence on the part of the Bidder in preparing the bid confers no right for the withdrawal of the bid after it has been opened. ERRORS IN BID Bidders or their authorized agents are expected to examine the Maps, Drawings, Specifications, Circulars, Schedule and all other instructions pertaining to the work, which will be open to their inspection. Failure to do so will be at the Bidder's own risk and he cannot secure relief on the plea of error in the bid. In case of error in the extension of prices, the unit price will govern. FAA AIP#3-19-0094-40 NPH-4 Waterloo Regional Airport AECOM Project#60180158 Rehabilitate Airfield Vault MINIMUM WAGE RATES If the wage determination of the Department of Labor incorporated in the advertised specifications does not include rates for classifications deemed appropriate by the bidder, the bidder is responsible for ascertaining the rates payable for such use in accomplishing the work. No inference concerning practice is to be drawn from their omission. Further, the omission does not, per se, establish any liability to the Government for increased labor costs resulting from the use of such classifications. EQUAL EMPLOYMENT OPPORTUNITY—EXECUTIVE ORDER 11246 AND 41 CFR PART 60 The Bidder's attention is called to the "Equal Opportunity Clause" and the "Standard Federal Equal Employment Opportunity Construction Contract Specifications" set forth within the supplementary provisions. The successful Bidder shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, sex, or national origin. GOALS FOR MINORITY AND FEMALE PARTICIPATION — EXECUTIVE ORDER 11246 AND 41 CFR PART 60 1. The Bidder's attention is called to the "Equal Opportunity Clause" and the "Standard Federal Equal Employment Opportunity Construction Contract Specifications" set forth within the supplementary provisions. 2. The goals and timetables for minority and female participation, expressed in percentage terms for the contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows: Timetables: Goals for minority participation for each trade 4.7% Goals for female participation in each trade 6.9% These goals are applicable to all of the contractor's construction work (whether or not it is Federal or federally-assisted) performed in the covered area. If the contractor performs construction work in a geographical area located outside of the geographical area where the work is actually performed. With regard to this second area, the contractor also is subject to the goals for both its Federally involved and non-federally involved construction. CERTIFICATION OF NONSEGREGATED FACILITIES—41 CFR PART 60 A certification of Nonsegregated Facilities must be submitted prior to the award of a federally-assisted construction contract exceeding $10,000 which is not exempt from the provisions of the Equal Opportunity Clause. Contractors receiving federally assisted construction contract awards exceeding $10,000, which are not exempt from provisions of the Equal Opportunity Clause, will be required to provide for the forwarding of the notice to prospective subcontractors for supplies and construction contracts where the subcontracts exceed $10,000 and are not exempt from the provisions of the Equal Opportunity Clause. The penalty for making false statements in offers in prescribed is 18 U.S.C. 1001. DISADVANTAGED BUSINESS ENTERPRISE—49 CFR PART 26 The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this DOT-assisted contracts. In accordance with 49 CFR Part 26.45, the sponsor has established a contract goal of 7.5 percent participation for small business concerns owned and controlled by certified socially and economically disadvantaged enterprise (DBE). The bidder shall make and document good faith efforts, as defined in Appendix A of 49 CFR Part 26, to meet this established goal. FAA AlP#3-19-0094-40 NPH-5 Waterloo Regional Airport AECOM Project#60180158 Rehabilitate Airfield Vault DAVIS-BACON ACT,AS AMENDED—29 CFR PART 5 The Contractor is required to comply with wage and labor provisions and to pay minimum wages in accordance with the current schedule of wage rates established by the United States Department of Labor. DEBARMENT, SUSPENSION, INELIGIBILITY,AND VOLUNTARY EXCLUSION—49 CFR PART 29 The bidder certifies, by submission of a proposal or acceptance of a contract, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Individuals or companies listed in the General Services Administration's "Excluded Parties Listing System" will not be considered for award of contract. FOREIGN TRADE RESTRICTION—49 CFR PART 30 The Bidder and Bidder's subcontractors, by submission of an offer and/or executive of a contract, is required to certify that it: 1. is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. firms published by the Office of the United States Trade Representative (USTR); 2. has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or national of a foreign country on said list, or is owned or controlled directly or indirectly by one of more citizens or nationals of a foreign country on said list; 3. has not procured any product nor subcontracted for the supply of any product for use on the project that is produced in a foreign country on said list. BUY AMERICAN CERTIFICATE—AVIATION SAFETY AND CAPACITY ACT OF 1990 This contract is subject to the "Buy American Preferences" of the Aviation Safety and Capacity Act of 1990. Per Title 49 U.S.C. Section 50101, all steel and manufactured products installed under an AIP assisted project must be produce in the United States unless the Federal Aviation Administration has granted a formal waiver. As a condition of bid responsiveness, Bidders must complete and submit as part of their proposal the enclosed Buy American certification. Bidder must indicate whether it intends to meet Buy America preferences by only installing steel and manufactured products produced with the United State of America; or if it intends to seek a permissible waiver to the Buy America requirements. MARKING AND MAILING BIDS Envelopes containing bids must be sealed and addressed to the City Clerk, 715 Mulberry Street, Waterloo, IA 50703; and marked in the upper left hand corner as follows: Bid of (Name and Address of Contractor) for Rehabilitate Airfield Vault, Waterloo Regional Airport, Waterloo, Iowa, F.A.A. AIP Project No. 3-19-0094-40. Published pursuant to the provisions of Chapter 26 of the Code of Iowa and upon order to the City Council of said Waterloo, Iowa, on the day of ,.2012. CITY OF WATERLOO, IOWA BY: Nancy Eckert City Clerk FAA AIP#3-19-0094-40 NPH-6 Waterloo Regional Airport AECOM Project#60180158 Rehabilitate Airfield Vault MARIA ARMSTRONG From: SUZY SCHARES Sent: Friday, May 25, 2012 3:54 PM To: MARIA ARMSTRONG Subject: FW: Waterloo Airport- Rehabilitation of Airfield Fault- Engineer's Estimate Suzy Schares,CMC City Clerk City of Waterloo 715 Mulberry Street Waterloo IA 50703 319-291-4522#3008 From: Schindel, Doug [mailto:DOUG.SCHINDEL©aecom.com] Sent: Thursday, May 24, 2012 2:38 PM To: SUZY SCHARES Cc: BRAD HAGEN; Eaton, Steve Subject: Waterloo Airport- Rehabilitation of Airfield Fault - Engineer's Estimate Hi Suzy, Attached is an electronic copy of the Engineer's Estimate for the Waterloo Airport Airfield Vault Rehabilitation which is being bid on May 29th. The estimate is$952,500. Please let me know if you have any questions or need any additional information. Thanks for your help! Doug Douglas W. Schindel, PE Southwest Sub-District Operations Manager D 319.874.6594 douu.schindel(c�aecom.com AECOM 501 Sycamore Street, Suite 222 Waterloo, Iowa 50703 T 319.232.6531 F 319.232.0271 www.aecom.com 5/25/2012 Estimate of Probable Construction Cost Rehabilitate Airfield Vault Waterloo Regional Airport FM AIP Project No.3-19-0094-40 AECOM Project No.6018158 Date:May 6,2012 Item Spec. Estimated Unit Total No. No. Description - Unit Quantity Bid Price Bid Price 1 L-109-5.1 Construction of Airport Lighting Vault in Place LS 1.00 $ 260,000.00 $ 260,000.00 2 L-109-5.2 Installation of Airport Lighting Vault Equipment in Place LS 1.00 $ 160,000.00 $ 160,000.00 3 L-109-5.3 Installation of Airport Lighting Control System LS 1.00 $ 175,000.00 $ . 175,000.00 4 L-109-5.4 Demolition of Existing Airport Lighting Vault LS 1.00 $ 85,160.00 $ 85,160.00 5 PLANS Replace High Mast Lighting LS 1.00 $ 180,000.00 $ 180,000.00 6 P-620-5.1 Surface Applied Thermoplastic Holding Position Sign SF 4,860.00 $ 19.00 $ 92,340.00 Total Base Bid Amount I I I I$ 952,500.D0 Rehabilitate Airfield Electrical Vault at Waterloo Regional Airport May 29, 2012 Bid Tab Estimate: $952,500.00 Bid Security Not Required Bidder Bid Security Bid Amount K& W Electric, Inc. 1127 Lincoln Street °l' B®rt) 6 crcc c, P.O. Box 967 Cedar Falls, IA 50613 CITY OF WATERLOO , IOWA CITY CLERK AND FINANCE DEPARTMENT Tom' 715 Mulberry Street • Waterloo,IA 50703 • (319)291-4323 Fax(319)291-4571 SUZY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer drPrloo Council Communication City Council Meeting: May 29, 2012 Mayor Prepared: May 23, 2012 BUCKCLARK Dept. Head Signature: Ylgz.uh.�P.�cJGC1„uvv Number of Attachments: None COUNCIL MEMBERS SUBJECT: FYE2012 Bond Sale Submitted by: Michelle Weidner, Chief Financial Officer DAVID JONES Ward Recommended City Council Action: I recommend that the following CAROLYN resolutions be adopted regarding the bond sale: COLE Ward2 1. Elect classifications and procedures for proposed bond projects listed in HAROLD the Requested G.O. Bonds FY2012 Summary. GETTY Ward3 2. I recommend that a resolution be adopted directing the advertisement QUENTINM. for sale of $8,040,000 General Obligation Bonds, Series 2012A, $5,470,000 HART General Obligation Refunding Bonds, Series 2012B and $5,205,000 General Ward4 Obligation Bonds, Taxable Series 2012C, setting the sale date as June 5, 5012 and approving electronic bidding procedures for the sales. RON WELPER Summary Statement: As outlined in prior communications, we are planning Wards to sell $8,000,000 in general obligation bonds for general purposes and BOB $4,000,000 for sewer improvements. We also plan to sell bonds to refund the GREENWOOD bonds issued in 2003 and 2005. These consist of general obligation bonds, both At-Large tax-exempt and taxable series. The refunding issues are done to reduce future interest costs. STEVE SCHMITT Expenditure Required: $12,000,000 for new projects and $6,950,000 to At-Large refund the balance of general obligation bonds issued in 2003 and 2005. Source of Funds: Repayment will be made from various sources, including general property taxes, sewer fees and tax increment revenue. Policy Issue: The issuance of bonds commits the city to future repayment. Alternative: The City could choose not to sell bonds and not proceeds with a number of construction projects. Background Information: Please refer to prior council communications for additional information. CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity!Afinnative Action Employer ,•„ CITY OF WATERLOO IOWA /,,„Ain, i"r,r iiVAStir CITY CLERK AND FINANCE DEPARTMENT INIIVIirY�S� 715 Mulberry Street • Waterloo, IA 50703 • (319)291-4323 Fax(319)291-4571 SUP(SCH ARFS • City Clerk MICHELLE WEIDNER.CPA • ChfefFinancial Officer �°'terloo \o Council Communication City Council Meeting: May 29, 2012 Mayor Prepared: May 23, 2012 BUCK Dept. Head Signature: 1 CLARK �Gt e Lie C� (-r_eL.fi ZG U Number of Attachments: None COUNCIL MEMBERS SUBJECT: FYE2012 Bond Sale Submitted by: Michelle Weidner, Chief Financial Officer DAVID JONES 1 Ward 1 Recommended City Council Action: I recommend that the following CAROLYN resolutions be adopted regarding the bond sale: ,t� ,d COLE ?W 00 K Ward 1. Elect classifications and procedures for proposed bond projects listed in ' HAROLD the Requested G.O. Bonds FY2012 Summary. GETTY Ward3 2. I recommend that a resolution be adopted directing the advertisement e• QUENTINM. for sale of $8,040,000 General Obligation Bonds, Series 2012A, $5,470,000 ?tfr cA HART General Obligation Refunding Bonds, Series 2012B and $5,205,000 General °° Ward4 Obligation Bonds, Taxable Series 2012C, setting the sale date as June 5, 5012 RON and approving electronic bidding procedures for the sales. �n bo s WELPER Summary Statement: As outlined in prior communications, we are planning �� ,ands to sell $8,000,000 in general obligation bonds for general purposes and BOB $4,000,000 for sewer improvements. We also plan to sell bonds to refund the GREENWOOD . bonds issued in 2003 and 2005. These consist of general obligation bonds, both At-Large tax-exempt and taxable series. The refunding issues are done to reduce future interest costs. STEVE SCHMITT Expenditure Required: $12,000,000 for new projects and $6,950,000 to At-Large refund the balance of general obligation bonds issued in 2003 and 2005. Source of Funds: Repayment will be made from various sources, including general property taxes, sewer fees and tax increment revenue. Policy Issue: The issuance of bonds commits the city to future repayment. Alternative: The City could choose not to sell bonds and not proceeds with a number of construction projects. Background Information: Please refer to prior council communications for additional information. CITY WEBSITE:www.cityofwatertooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer _; 4;t CITY OF WATERLOO , IOWA CITY CLERK AND FINANCE DEPARTMENT •�m 715 Mulberry Street • Waterloo, IA 50703 • (319)291-4323 Fax(319)291-4571 p� SUZY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief FinancialOfcer J-loo BUCKCouncil Communication 5`,91 — or °1/ /� CLARK City Council Meeting: May 8, 2012 , 1 Prepared: May 8, 2012 ' Dept. Head Signature: de�411.cce? u 2 COUNCIL MEMBERS Number of Attachments: Project Listing DAVID SUBJECT: FYE2012 Bond Issue Hearings JONES Ward Submitted by: Michelle Weidner, Chief Financial Officer CAROLYN COLE Recommended City Council Action: Set dates of various hearings for Ward2 bonded projects for May 29, 2012, including the following: H TTYD 1. Resolution Electing Classifications and Procedures for Ward3 Proposed Bond Projects as listed in the requested GO Bonds FY QIJENTINM. 2013 Summary. HART Ward Our bond attorney has allocated the projects among the hearings as summarized below: RON WELPER 1. Resolution to fix date of hearing as May 29, 2012 on the issuance of not Wards to exceed $8,600,000 General Obligation Bonds for essential corporate purposes BOB of said City, the proceeds of which bonds will be used to provide funds to pay GREENWOOD costs of the acquisition, construction and improvement of real and personal At-Large property useful for the protection of property from floods or high waters, including STEVE flood control, storm water and drainage improvements; the construction, SCHMITT reconstruction and repairing of street, sidewalk and intersection improvements; At-Large the acquisition, construction and installation of storm sewer and sanitary sewer improvements, including treatment plant effluent disinfection and other waste management facilities and improvements; the acquisition, construction, improvement and repair of bridges; the acquisition of vehicles and equipment for the Police, Fire Rescue and Street Departments; the rehabilitation and improvement of City parks and the acquisition, repair and replacement of facilities, equipment and improvements commonly found in City parks, including sports facilities, boating center, tennis, dog park and bikeway improvements; the acquisition, improvement and installation of traffic control devices, signage, fixtures, equipment and improvements, including but not limited to traffic signal, traffic safety and street light improvements; the acquisition and demolition of dangerous or dilapidated buildings, structures or properties; and the acquisition, equipping and improving of the automated GIS/GPS mapping system. CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Council Communication FYE2012 Bond Hearings Page 2 of 3 2. Resolution to fix date of hearing as May 29, 2012 on the issuance of not to exceed $120,000 General Obligation Bonds for essential corporate purposes of said City, the proceeds of which bonds will be used to provide funds to pay costs of the aiding in the planning, undertaking and carrying out of urban renewal project activities under Chapter 403 of the Code of Iowa, as amended, and the Urban Renewal Plans for the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Area, including costs associated with the downtown development plan, and demolition costs. 3. Resolution to fix date of hearing as May 29, 2012 on the issuance of not to exceed $590,000 of General Obligation Bonds, the proceeds of which bonds will be used to provide funds to pay costs of the acquisition of vehicles for the building inspection, maintenance, engineering and leisure services departments; acquisition of off-road maintenance equipment for the parks, golf course, and downtown departments; and acquisition of radio communication equipment for public works, and shall bear interest at a rate not exceeding the maximum specified in the attached notice. 4. Resolution to fix date of hearing as May 29, 2012 on the issuance of not to exceed $655,000 of General Obligation Bonds, the proceeds of which bonds will be used to provide funds to pay costs of the reconstruction, renovation, remodeling, improvement, equipping and repairing of various City buildings and facilities, including Police Training Center and Station improvements, Public Library, Council Chambers, Five Sullivan Brothers Center, Downtown Parking Garages, the Center for the Arts, Youth Pavilion, and ADA compliance improvements, and shall bear interest at a rate not exceeding the maximum specified in the attached notice. 5. Resolution to fix date of hearing as May 29, 2012 on the issuance of not to exceed $630,000 of General Obligation Bonds, the proceeds of which bonds will be used to provide funds to pay costs of the reconstruction, renovation and improvements to the Young Arena, Riverfront Stadium, and the Public Market Facility; computer upgrades; parking meter improvements; swimming pool renovations; the improvement of City golf courses; and development and equipping a site for City use of natural gas as fuel for City vehicles, and shall bear interest at a rate not exceeding the maximum specified in the attached notice. 6. Resolution to fix date of hearing as May 29, 2012 on the issuance of not to exceed $700,000 of General Obligation Bonds, the proceeds of which bonds will be used to provide funds to pay costs of acquisition, construction, improvement and equipping city facilities, including a new public works building, and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Council Communication FYE2012 Bond Hearings Page 3 of 3 7. Resolution to fix date of hearing as May 29, 2012 on the issuance of not to exceed $6,950,000 General Obligation Bonds for an essential corporate purpose of said City, the proceeds of which bonds will be used to provide funds to pay costs of refunding outstanding general obligation indebtedness of the City, consisting of the General Obligation Bonds, Series 2003A, dated June 15, 2003, General Obligation Bonds, Series 2005A, dated June 1, 2005, and General Obligation Bonds, Series 2005B, dated June 1, 2005. Summary Statement: We are planning to sell $8,000,000 in general obligation bonds for a number of general purposes and $4,000,000 for sewer improvements. We also plan to sell bonds to refund the bonds issued in 2003 and 2005. These consist of both tax-exempt and taxable general obligation bonds. The refunding issues are being done to reduce future interest costs. Please note that the hearing amounts are slightly higher than the actual amounts to be issued to provide flexibility among the hearings. Expenditure Required: $12,000,000 for new projects and $6,950,000 to refund the balance of bonds issued in 2003 and the taxable bonds issued in 2005. Source of Funds: Repayment will be made from various sources, including general property taxes, sewer fees and tax increment revenue. Policy Issue: The issuance of bonds commits the city to future repayment. Alternative: The City could choose not to sell bonds and not proceed with a number of projects. Background Information:Attached is a general listing of the projects included in this bond issue. Requested G.O. Bonds FY 2013-2017 RZ„" ttE ,t.Ue zr, .'1 :�� ,,. 1 n` 33 u gt Airport 0 0 0 0 0 Building Inspections 0 0 0 0 0 1 Capital Equipment and Vehicles 902,000 1,140,000 845,000 0 0 Public Works 100,000 830,000 820,000 0 0 I City Facility Management 705,000 1,660,000 619,000 0 0 Clerks Department 75,000 100,000 0 0 0 Community Planning and Development 955,000 1,905,000 915,000 860,000 800,000 Cultural and Arts Center 70,000 220,000 70,000 0 0 Engineering 3,317,400 7,422,000 2,772,000 0 0 Stormwater Management 0 0 0 0 0 Financing Costs 125,000 125,000 125,000 0 0 Fire Rescue 60,000 325,000, 305,000 0 0 Information Services 150,000 0 100,000 0 0 Leisure Services 990,500 3,875,000 1,000,500 0 220,000 Police 247,500 318,550 218,500 0 0 Public Library 230,000 0 0 0 0 Sign and Traffic 259,000 260,000 210,000 0 0 Waste Management Sewer Bonds 4,000,000 10,600,000 4,000,000 2,700,000 2013-2017 CIP Final 04-03-12.xls Page 1 (07)Engineering-Replace Sedan,5 Pickups 20,000 20,000 20,000 (08)Planning&Zoning-Replace'05 Taurus 0 0 (09)MIS-None 0 (11)Police-Replace 6 Patrol Vehicles 175,000 160,000 150,000 (11)Police Vehicle Equipment Removal and Installation 25,000 25,000 25,000 (11)Police Investigation Vehicles- 20,000 20,000 0 (11)Police Laboratory Vehicle Replacement-None 0 (12)Fire Rescue-Replace Sedan/Van/Truck 0 80,000 40,000 (17)Sign&Traffic-FY12:Replace Pickup,Snow ATV 40,000 40,000 40,000 (18)Public Works-Replace Forklift,Truck 0 0 (19)Public Works- 400,000 500,000 355,000 (22)Building Inspections-Replace Pickups 20,000 25,000 25,000 (23)Parking Maintenance-Replace sedan 0 0 (26)Center for the Arts-Replace'92 GMC Box Truck 0 (30)Housing Authority-None 0 (32)Community Development-None 0 (33)Library-None 0 (37)Leisure-Replace Lift Truck,Brush Chipper,Jeep 150,000 190,000 150,000 (51)Code Enforcement-Replace Pickup 27,000 (98)Building Maintenance-Replace Van,Truck 0 40,000 40,000 (99)Motor Pool-Replace and Redistribute Vehicles 25,000 40,000 0 City Clerk Ticket Writer Vehicle Replacement 0 0 152 �.r`�t�t[C j g$04000 ", y .! yOv"''"` ` ''f,.,�' ";,^s""��s .;Q.'. W.. 2013-2017 CIP Spreadsheet Initial Requests.xls Page 1 E' ,�. 'CICs;,"-S'ae T r,^.:` .,.. "f"a illitMER .msc S MIc �� osi k ems` 22 High CNG Fuel Site Development 0 25,000 25,000 27 Medium Storm Water Facilities Insp.Compliance 0 10,000 0 13 High Public Works New Construction 100,000 750,000 750,000 192 High Radio Communication Uprgrade 0 45,000 45,000 2013-2017 CIP Spreadsheet Initial Requests.xls Page 1 ro a x „ 1~ ,f$ :�` 3rd dat ea mad iz; to '. ter;: Rya yil:a_ �-`,�, r..�`�s , r°>� .,Sd�wwR r s�.:�` ° �„ � ;r::1 � ,r<�'�h�.s .� 4�.' r r y h "..—� ""rav�""r�' 5 , ® High City Facility New Construction/Remodeling Fund 80,000 125,000 125,000 101 IIEMI 5 Sullivan Bros Convention Cntr 1m.rovements 50,000 200,000 125,000 ®Em Swimming Pool Renovations 50,000 50,000 50,000__ 106 High ADA Com.liance 10,000 50,000 25,000 36 MEM Lib . Im.rovements 30,000 125,000 55,000 ® Medium Fire Station Im.rovements 20,000 75,000 0 ® Medium Downtown Parkin: Gara.es 75,000 500,000 84,000-MIIIII W M=Center For The Arts 80,000 150,000 80,000 ICE Medium Art Center Parkin_Lot 310,000 310,000 0 100 MEM Council Chamber Remodel 0 75,000 75,000-- 2013-2017 C€P Spreadsheet Initial Requests.xls Page 1 S I.. t Y l < F {q) 1 e6y. Y'3X`"n/t` i " T 64' Maid-+ . � . d., r lr '" =-r > "5xL€e s k 9 fi'✓h'4 xT' > aj -tiV ' 4 M SF3-e, r :.Fl a it 'y�ter; ,�.114W y?', 'Sa a �s n'6 _. ,.. Mr dM4' 4 .. __ � ad✓,4...:3�Aa.?mm i Ga..� � £CtY "� �(2'A�,..ti.. 10V High Downtown Development Plan 100,000 100,000 60,000 60,000 79 High Downtown Acquisitions 300,000 750,000 800,000 800,000 800,000_ 125 Medium MidPort 0 0 54 High Bikeway Development 50,000 0 55 Medium Rath Tax Increment 0 100,000 0 152 Medium Logan Tax Increment 0 200,000 0 58 Low GIS/GPS Mapping 5,000 5,000 5,000 33 Medium San Martian Drive Economic Development 100,000 0 34 High Demolition Projects 100,000 600,000 50,000 90 Low Chamberlain Demolition&Redevelopment 0 0 172 Medium Martin Road 200,000 100,000 0 112 Medium Housing Development 50,000 50,000 0 185 Low Northeast Industrial Park 50,000 0 11IlS ,. s ,}s 3E { E �w 0$00 2013-2017 CIP Spreadsheet Initial Requests.xls Page 1 i � n .7- . a~ a w €ftMs.a?itiP &n ?MEMak KRMAlitctotare ,t� r 40 000 40 High Center for the Arts 00 40 000 76 High YouthPavillion 30,000 50,000 30,000 251 High Amphitheatre 0 55,000 i 0 ..n.. 1'M{v ,ten6 1 2013-2017 CIP Spreadsheet Initial Requests xis Page 1 .arm...,+. 81 High Flood Control Improvements 50,000 275,000 275,000 82 High Dry Run Creek Gatewell Replacements 150,000 450,000 450,000 83 Low Cloverdale Acres Storm Water-North 0 52 High Sidewalk Repair 30,000 120,000 120,000 167 Low Clark Street Drainage Improvements 0 0 75 Medium Lower Sink Creek Improvements 200,000 100,000 16 High Bikeway Maintenance 30,000 150,000 150,000 80 Medium Allen Hospital Area Storm Water Improvements 0 0 99 High Virden Creek Tributary Improvements 0 200,000 154 Low E 4th St&Ralston Rd Paving 0 0 124 Low 4th St Bridge Walkway Canopy Repairs&Painting 0 0 193 High Bridge Inspections 30,000 50,000 50,000 199 High US Hwy 63 Enhancements(North Segment) 162,000 162,000 162,000 77 Medium Kimball Ave Traffic Study and Improvements 0 0 69 High Hammond Ave Paving 272,000 93,000 93,000 173 Low Pavement Management Software Upgrades 10,000 0 57 High Safe Routes to School(SRTS)Sidewalks 17,000 20,000 20,000 53 High 4th St Bridge Abutment Protection 0 320,000 320,000 61 High Virden Creek Levee 500,000 600,000 0 82 High Levee Clear Zone Tree Removal 500,000 500,000 0 65 Medium Miscellaneous Storm Sewer Improvements 30,000 50,000 0 198 Low Document Server 0 25,000 0 91 High Delane Avenue Drainage Project-Phase II 600,000 175,000 0 84 High US Hwy 63 (South Segment)-Enhancements 100,000 26,000 26,000 26 Low US Hwy 63 (South Segment)-Roadway 636,400 0 195 High Stormwater Pump Stations 0 4,000,000 1,000,000 175 Low Bridge Repairs-Various Locations 0 0 74 Low Park Avenue Bridge Replacement 0 0 31 Low U.S.Hwy 63 Streetscape-Hwy 218 to Cedar River 0 0 63 High University Ave Enhancement Design 0 11,000 11,000 20 Low Sportsplex Parking Lot 0 0 Chautauqua Park Curb Repairs 0 95,000 95,000 .., t I d }4,Y.3:`7141{3y,�AS Y 2013-2017 CIP Spreadsheet Initial Requests.xls Page 1 L f4e4ICPV'g......iii ti WA*I..; F 'r M ti n w x .3-,. .ft "r x%':wo hr q 109 High G.O. Bond Costs 125,000 125,000 125,000 .p r, -;e w'v.a WSA ..,4-S, .4�'�hv.= .. A.l... ,,. xr'.z ,f..r i. „„ R✓�tl gg: `$ '. 2013-2017 CIP Spreadsheet Initial Requests.xls Page 1 21 Low Relocation of Fire Station#5 0 0 29 High Replace Medic Unit 0 0 156 High Equipment and Uniforms 60,000 60,000 40,000 30 Medium Brush Truck Replacement#360 0 0 170 High Replacement of Medic 338 0 265,000 265,000 108 High Fire Engine Replacement 0 0 P'>v?il 3t"" l i� ..,.n �.a Mrai lif"�.. .�i- . .r.w.ii , � tF; ; ..`I.� l,. .: f , +1A1 A ,tY" rrsr'�a=� `,�,.,i �r����"�'r��� „P".k a� �.,<'�",,.v 5°n _ � t ,s za � 4,4:._. 2013-2017 CIP Spreadsheet Initial Requests.xls Page 1 p g g g k ����1. ‘�S��r� � S�' �� Y X 9F d dd fi 4�F3' 3�� 3 X Ts�'1 tat `V . <'w rFf tt s. . .: `% r , f ai" 45 Low Computer Replacement Program 150,000 0 100,000 F„4,..;4".x�� 3' w. -.�,.. :...... ... ... `#fi"r } Llfg,� �' E,1..n�.. =v.:' `i` 1Foot a ..�., ..r gS ` ¢`y'4'.• 2013-2017 CIP Spreadsheet Initial Requests.xls Page 1 faZ b y� ��r "' YS,"Tr' C a x •r v qqd rS_. 'g�,.t� �"'. T'n✓ '* -.'-F..�.. .w:wY3i.x.„`.,.,:x�-�lce<���R rt �« i ..0 i a F.. .✓G..� �'Aa'�a'��'�'�. -w w+di u:.�4 PrwN, m�y' ^S',�4xrs ..!"�. _ 15 High Golf Course Improvement Fund 135,000 135,000 135,000y 14 High Park Improvement Fund 80,000 180,000 130,000 122 High Riverview Park Improvements 10,000 10,000 10,000 18 High Riverfront Stadium Improvements 50,000 150,000 100,000 100,000 148 High Sports Facilities Improvement Fund 100,000 150,000 100,000 157 High Boating Center Improvements 50,000 50,000 50,000 19 Medium Tennis Improvements 50,000 10,000 10,000 184 High Off Road Maintenance Equipment-Parks 120,000 270,000 120,000 113 High Off Road Maintenance Equipment-Golf 225,000 2I7,000 167,000 115 High Off Road Maintenance Equipment-DT 20,500 38,000 18,500 17 Medium Dog Park Improvements 0 15,000 15,000 43 High Public Market Facility Maint.Program 25,000 25,000 25,000 120 High Off Road Maintenance Equip. Young Arena 65,000 1.30,000 0 39 High Young Arena Improvements 60,000 120,000 120,000 120,000 93 Medium Website Development 0 25,000 0 119 Chemical Storage Building 0 100,000 0 111 DT Area Maint. Infrastructure Imp. &Rep. 0 50,000 0 38 Equipment Storage Building 0 100,000 0 131 SportsPlex/Young Arena/Arts Parking Lot 0 2,100,000 0 174 Medium Riverfront Stadium Levee Protection 0 0 1 i w.s. 5..., a ''t"..<:.a x h x"�, t w• y 4�:00p 1 0 '' S s r32 .. ,sr. ... ...... .��., £'. ..si4. � pVY .. .,..,. RUN <.:. 1 2„�..r y y"'Y4L... ,. .. .. 2013-2017 CIP Spreadsheet Initial Requests.xls Page 1 j'yp01100111*,:2- 34 ;,s htt ta`f axe �i Ps Si St i. 7 € ' , +�x ,,-,-- e � ,, v_::� '�;ncy m�'�,�.kNs:.e� �e%-.z-.f�.,.. s kT�" Y �u���n Er; f ��zF.� ...c� ., 4y�.'� �.. 114 High LED Emergency Lightbars 32,500 49,500 38,500 116 High Body Armor Replacement 7,500 15,000 10,000 117 High Weapon Replacement Program 10,000 22,250 10,000 118 Medium Office Equipment and Furniture Replacement 10,000 27,500 10,000 161 High Copy Machine Re lacement 15,000 158 High Police Information System Program 100,000 119,300 100,000 159 High In Car AudioNideo Cameras 35,000 52,500 25,000 160 Medium Radar Units-2 Hand held,2 Mobile 7,500 10,500 10,500 129 High Police Training Center Upgrades 10,000 10,000 10,000 149 High Tasers 5,000 4,500 4,500 140 Highh Police Department RemodelinProjects 15,000 7,500 0 a-7P010 +:, 1, $dF�$':'yts: &"`a,s s 5- € '.s, £Ss k.���z�� - ��.��..;� �� N�k.$��s ,�Y :� . .c„� ,;.�_� x,., ;'. ;;t;:;tl$,Sfl9 0 . ;;'D 2013-2017 CIP Spreadsheet Initial Requests.xls Page 1 �F M� P. y;�.Ky3s�"""Yb }!� `1 �'� 'YA-v' i' 'g'# � x 3 v.a 0 P SP" Wi S` .^K:n �S.S i'xSa � La i 3M1 �' Y"Ui^ ( f t � Sa -s!='lMtt mh"� ..,g. ,z x.i ,:.. .� +e.�,F„�.e vx {'a�:n. s, ,`,'.,,:Wlt,,.s: �„�,.- . ,,�ili Mner 56 High Traffic Signal Improvements 30,000 30,000 30,000 60 High Parking Meter Replacement 50,000 120,000 70,000 130 High Street Light Improvements 12,000 20,000 20,000 162 High Street Sign Upgrades 12,000 15,000 15,000 163 High LED Replacement Program 60,000 50,000 30,000 68 Low Traffic Communications Infrastructure 20,000 0 73 High Speed Humps 10,000 10,000 10,000 102 Low Video Monitoring Sys.San Marnan/Crossroads Area 0 0 181 High Traffic Safety Improvement Projects 50,000 10,000 30,000 51 Low Park Avenue Lane Configuration 5,000 5,000 5,000 32 Low Reduce Red Light Running Initiative 10,000 0 105 Low Opticom(Emergency Vehicle Pre-Emption) 0 0 46 High TSFG/W 4th St&Fletcher Ave Project 0 0 f 5� ��{d npy� }� .. :`2�k. fi£.�..5. Wtttti a, �e �x %5 lgt l 5 .stab' xx 4., *,'�I€ Y .., *k000 i! a,. 2013-2017 CIP Spreadsheet Initial Requests.xls Page 1 • .� �. err,. .. . 78 Med 2 i Northwest Interceptor Sewer• 151 High I.I Plant Effluent Disinfection 3,500,000 3,000,000 2,700,000 2,700,000 191 Storm Water Bypass Treatment 141 Titus Street Pump Station 144 West Side Interceptor Sewer 139 Med 2.5 9th Street Corridor Relief Sewer 142 High 1.1 East Side Interceptor Sewer 171 Demolition of Unused Plant Structures 176 Med 2.9 Lift Station Rehabilitation 137 Med 2.7 Addition of 3rd Filter Press/Sludge Dewetering Bldg 2,000,000 500,000 • t53 Low Easton Avenue Elevation 164 Virginia Street Sanitary Pump Station Rehabilitation 174 Park Road Litt Station Odor Control 150 Backup Generation for Lift Stations 195 High Highway 63 Sanitary Sewer Replacement(North Seg.) 357,000 300,000 300,000 24 High 1.1 Drip Dispersal Treatment System(MidPort) 0 2,000,000 200,000 194 Collection System Improvements-Manhole Rehab 66 Medium Sanitary Sewer Slip Lining-Downing Area 155 High US Hwy 63(South Segment)-Sanitary Sewer 194 High 1.2 WPCFEIIIuent De-Nitrification 143,000 87 Med 2.4 Dry Run Creek Sanitary Sewer Improvements 3,000,000 300,000 • Lift Station Alarm System • Grease Disposal Site 103 High 1.1 Anaerobic Lagoon Pump Station 300,000 143 High 1.3 Infiltration and Inflow Reduction Program System Review Cattle Congress Pump Station Orange School Sewer US 63 South Manhole Rehab Airline Highway Pipe Lining 103 Low Anaerobic Lagoon Improvements 147 Med 2.3 Sanitary Sewer Television Inspection M Erct. a `+old �-„ `Pate' fR* a �> ';" �.. .....:-fit, r^w.g.:. 4O9O UQQ13114!�U� 8QQ 2013.2017 CIP Spreadsheet Initial Requests.rds Page 1 CITY OF WATERLOO , IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319)291-4323 Fax(319)291-4571 SUZY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief FinancialOfcer r&rioo \ Council Communication /����f� City Council Meeting: May 21 , 2012 JQ( , Mayor Prepared: May 15, 2012 BBUCKK Dept. Head Signature: Number of Attachments: None COUNCIL MEMBERS SUBJECT: FYE2012 Bond Issue Hearings —Additional Hearing Submitted by: Michelle Weidner, Chief Financial Officer DAVID TONES Recommended City Council Action: Ward 1 CAROLYN Our bond attorney has recommended that the following additional action be COLE taken for the issuance of the FYE2012 bonds: Ward 2 HAROLD Resolution to fix date of hearing as May 29, 2012 on the issuance of not to GETTY exceed $750,000 General Obligation Bonds for essential corporate purposes of Ward3 said City, the proceeds of which bonds will be used to provide funds to pay costs of remediation, replacement and improvement of property, buildings, equipment, QUENTINM. and public facilities that have been damaged by a disaster as defined in Section HART Ward4 29C.2 and that are located in an area that the President of the United States has declared a major disaster (FEMA-DR-1763), including the relocated Public Works RON building/Central Garage Facilities Centralization project. WELPER Ward5 Summary Statement: This additional hearing does not increase the total BOB amount of bonds that we are planning to sell - $8,000,000 in general obligation GREENWOOD bonds for a number of general purposes and $4,000,000 for sewer improvements At-Large in addition to refunding some prior issues. STEVE Expenditure Required: No additional expenditure. SCHMITT At-Large Source of Funds: Repayment will be made from various sources, including general property taxes, sewer fees and tax increment revenue. Policy Issue: The issuance of bonds commits the city to future repayment. Alternative: The City could choose not to sell bonds and not proceed with a number of projects. Background Information:Our bond attorneys continued to research how best to allocate projects among hearings. Upon their further review, they have recommended that this project be issued under the chapter of law providing for a method of replacement of facilities due to a major disaster. CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer May 21, 2012 Page 8 OTHER COUNCIL BU SSINESS 19. Resolution fixing date of hearing as May 29, 2012 on the issuance of not to exceed 50,000 General Obligation Bonds for essential corporate purposes of said City, the proceeds of which bonds will be used to provide funds to pay costs of remediation, replacement and improvement of property, buildings, equipment, and public facilities that have been damaged by a disaster as defined in Section 29C.2 and that are located in an area that the President of the United States has declared a major disaster (FEMA-DR-1763), including the relocated Public Works building/Central Garage Facilities Centralization project; and instruct City Clerk to publish notice. Submitted by Michelle Weidner, Chief Financial Officer 20. Parking Cashier Services for West 5th Street/Convention Center Ramp Motion to instruct City Clerk to prepare specifications, bid document, etc. Motion to receive and file specifications, bid document, etc. Resolution preliminarily approving specifications, bid document, etc. Resolution setting date of hearing and bid opening as June 22, 2012 and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids. Submitted by Suzy Schares, City Clerk ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Monday, May 21, 2012 4:50 p.m. - Public Safety Committee, Council Chambers 4:55 p.m. - Human Resources Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Communication from Waste Management Services Superintendent transmitting lay off of Leo Dixon, Solid Waste Foreman, effective May 11, 2012, together with recommendation of payment of$4,964.73 for unused benefits. MARIA ARMSTRONG From: MICHELLE WEIDNER Sent: Saturday, May 19, 2012 4:33 PM To: MARIA ARMSTRONG Cc: SUZY SCHARES Subject: Additional Bond Hearing Hi Maria, I wanted to mention that we need to publish the additional bond hearing that is on the agenda for Monday, May 21. We haven't done this one yet. Michelle 1 CITY OF WATERLOO , IOWA OPIONtrr`r CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo,IA 50703 • (319)291-4323 Fax(319)291-4571 SUZY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer dtertoo \o Mayor TO: Mayor Clark BUCK CLARK City Council Members C: Department Heads COUNCIL MEMBERS DATE: May 25, 2012 FROM: Michelle Weidner, Chief Financial Officer "' DAVID JONdI RE: Proposed Amendments to Budget for the fiscal year Ending June 30, 2012 CAROLYN COLE Ward2 Dear Mayor Clark & City Council members, HAROLD GETTY Enclosed is the proposed amendment to the budget for the fiscal year ending Ward3 June 30, 2012 as published May 17, 2012. The Code of Iowa requires that total QUENTINM. expenses in any of the nine budget program areas that are anticipated to exceed HART the amount originally appropriated be amended no later than May 31 of each Ward4 fiscal year. The nine program areas prescribed by Iowa Code include Public RON Safety, Public Works, Health and Social Services, Culture and Recreation, WEEPER Community and Economic Development, General Government, Debt Service, Wards Capital Projects and Business Type/Enterprise activities. BOB As you know, one budget amendment was already approved May 7, 2012. That GREENWOOD amendment dealt primarily with increasing the Business Type/Enterprise At-Large-Large program due to the sewer revenue bond refunding issue that didn't close until STEVE FY12 rather than FY11 as originally budgeted. This amendment includes budget SCHMITT changes for all other activities, including numerous departmental amendments At-Large requested throughout the year and approved by the Finance Committee when required by the budget line item amendment policy. Highlights from amendments made for general fund activities include the following: 1. In the Public Safety program category, expenses and related revenue for a number of law enforcement and non-property-tax funded projects were increased, including adjustments to LEIN and Tri-County Task Force grants and the use of forfeited funds. 2. Expenses and corresponding revenue in the Public Works category were increased to reflect higher fuel expenses. In addition, airport CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer FYE2012 Budget Amendment Memo Page 2 runway maintenance expenses were funded using higher than expected rent and lease income. 3. Expenses and revenue in the Health and Social Services program were increased to reflect additional Fair Housing Enforcement funds that were received. 4. The Culture & Recreation program was increased to reflect additional grants and donations received as well as to use prior year donations received for projects that could not be completed until this year such as the Library Radio Frequency Identification equipment project. 5. There was a net decrease in the budget for the Community and Economic Development program due to the transfer of the code enforcement activity to the Business Type/Enterprise program from the Community and Economic Development Program. 6. The General Government program was increased to reflect increased medical and liability insurance claims anticipated to be paid out prior to June 30. The increase in medical claims will be covered by the city's stop loss insurance. Highlights of amendments made in other funds are as follows: 7. In the Public Works category, expenses and revenue was added for several construction projects for the airport that are funded with federal and state grants. 8. Expenses and revenue budgeted in the Community & Economic Development program were increased to reflect additional Disaster Recovery grants for new construction, as well as additional HUD revenue for the Section 8 (Voucher) Housing Program. 9. The Debt Service category was increased to provide for an anticipated refunding bond issue. 10. Additional expense and related grant revenue were added in the Capital Projects program for a variety of capital projects. These included several improvements funded by the Black Hawk County Gaming Association such as the Build-Our-Ballpark project at Riverfront Sports Park, the Byrnes drainage project and the Public Market Build-Out project. 11. In the Business Type/Enterprise program, funds were added for an anticipated refunding bond issue to occur in June 2012. In addition, expense was added for the purchase of a garbage truck that was budgeted to be purchased last fiscal year but that couldn't be purchased until FY2012. The budget for all programs was also increased due to the 27th payroll occurring this fiscal year. The original certified budget was based on 26 pay periods only. The line on the budget amendment form titled Excess Revenues & Other Sources Over (Under) Expenditures/Transfers Out indicates that when the last budget amendment was approved, we anticipated spending $6,803,264 more than we expected to collect in current year revenue, primarily due to spending FYE2012 Budget Amendment Memo Page 3 restricted revenue collected in prior years as well as using fund balance to balance the general fund budget in the amount of $609,056. Other significant uses were the use of local option tax fund cash for street construction projects and using previously collected TIF revenue for qualifying project expenses. Additional budget amendments during the year increased the amount that expenses are anticipated to exceed revenues by $2,302,950 to $9,106,214. This is due primarily to: 1. The use of cash restricted for specified purposes and received in prior years to fund general fund projects of an additional $514,171. The largest of these included the use of forfeiture funds in the amount $215,000 seized in prior years and the use of fund balance designated for liability claims to fund current year claims in the amount of $100,000. 2. The use of TIF fund cash in the amount of $30,937 for additional TIF expenses. 3. The use of prior year bond interest earnings in the amount of $17,685 to fund additional capital projects. 4. The use of passenger facility charges collected in prior years for airport improvement projects of $33,021. 5. The use of storm water revenue collected in prior years for current year capital projects in the amount of $289,968 as well garbage fees collected in prior years to purchase a garbage truck in the amount of $130,000. 6. The use of fund balance to cover the extra pay period occurring this fiscal year for all city departments in the amount of $1,287,168. Since state law prohibits the City from spending more in any major program area than budgeted, we have tried to budget generously with expenses. We do not anticipate that we will spend all amounts budgeted by June 30, 2012. If you have any questions about the information presented or would like to review more detailed information about the amendment, please contact me. Nov-01 NOTICE OF PUBLIC HEARING Form 653.C1 AMENDMENT OF CURRENT CITY BUDGET The City Council of Waterloo in BLACK HAWK County, Iowa will meet at City Hall Council Chambers,715 Mulberry Street at 5:30 p.m. on May 29,2012 (hour) (Dale) ,for the purpose of amending the current budget of the city for the fiscal year ending June 30, 2012 hear by changing estimates of revenue and expenditure appropriations in the following functions for the reasons given. Additional detail is available at the city cleric's office showing revenues and expenditures by fund type and by activity. Total Budget Total Budget as certified Current after Current or last amended Amendment Amendment Revenues&Other Financing Sources Taxes Levied on Property 1 38,703,447 0 . 38 703,447 Less:Uncollectted Properly Taxes-Levy Year 2 0 0 Net Current Property Taxes 3 38,703,447 0 38,703,447 Delinquent Property Taxes 4 0 0 0 TIE Revenues 5 5,603,296 0 5,603,296 Other City Taxes 6 14,263,707 101,057 14,364,764 Licenses&Permits 7 1,084,995 0 1,084,995 Use of Money and Property 8 1,140,726 31,142 1,171,868 Intergovernmental 9 49,402,787 2,903,460 52,306,247 Charges for Services 10 22,652,033 530,074 23,182,107 Special Assessments 11 124,906 8,100 133,006 Miscellaneous 12 6,309,004 2,427,449 8,736,453 Other Financing Sources 13 35,250,216 7,909,525 43,159,741 Total Revenues and Other Sources 14 174,535,117 13,910,807 188,445,924 .:F..............:.:.:.:.....:.:.:.:. Expenditures&Other Financing Uses Public Safety 15 28,874,469 1,544,878 30,419,347 Public Works 16 24,369,627 1,212,387 25,582,014 Health and Social Services 17 352,573 36,542 389,115 Culture and Recreation 18 9,016,293 758,785 9,775,078 Community and Economic Development 19 15,025,953 896,552 15,922,505 General Government 20 5,284,826 781,285 6,066,111 Debt Service 21 13,497,182 6,900,000 20,397,182 Capital Projects 22 40,923,729 2,791,794 43,715,523 Total Government Activities Expenditures 23 137,344,652 14,922,223 152,266,875 Business Type/Enterprises 24 26,565,592 345,534 26,911,126 Total Gov Activities&Business Expenditures 25 163,910,244 15,267,757 179,178,001 Transfers Out 26 17,428,137 946,000 18,374,137 Total Expenditures/Transfers Out 27 181,338,381 16,213,757 197,552,138 Excess Revenues&Other Sources Over (Under)Expenditures/Transfers Out Fiscal Year 28 6 803,264 -2,302,950 9 106,214 Continuing Appropriation 29 0 N/A 0 Beginning Fund Balance July 1 30 80,591,400 80,591,400 Ending Fund Balance June 30 31 73,788,136 -2,302,950 71,485,186 Explanation of increases or decreases in revenue estimates,appropriations,or available cash: Record add tional state and federal grants and related expenses as well as additional donation revenue and related expenses.Increase insurance claims expenses and related insurance refunds received.Record additional expenses for use of grants and donations received in prior years.Record higher than anticipated hotel-motel tax revenue. Increase various city charges for services.Record anticipated refunding bond issue. There will be no increase in tax levies to be paid in the current fiscal year named above. Any increase in expenditures set out above will be met from the increased non-property tax revenues and cash balances not budgeted or considered in this current budget. This will provide for a balanced budget. City Clerk/Finance Officer Name Frk- �;� �;; CITY OF WATERLOO , IOWA �� k,1,j. CITY CLERK AND FINANCE DEPARTMENT �T�m 715 Mulberry Street • Waterloo,IA 50703 • (319)291-4323 Fax(319)291-4571 dy�wT O� SUZY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer der100 Mayor p BUCK �t , 9' 5f2 12-- CLARK V Council Communication City Council Meeting: May 14, 2012 COUNCIL Prepared: May 9, 2012 , MEMBERS Dept. Head Signature: 4iree-c2Gt].tc,42-neiz) Number of Attachments: None DAVID JONES Ward SUBJECT: FYE2012 Budget Amendment Hearing CAROLYN Submitted by: Michelle Weidner, Chief Financial Officer COLE Ward 2 HAROLD Recommended City Council Action: Approve a resolution to set the date of GETTY hearing for amendments to the FYE2012 Budget as May 29, 2012. Ward 3 Summary Statement: The City is required under state law to amend the QUENTINM. budget prior to exceeding expenditures in any one of the nine program areas; HART public safety, public works, health and social services, culture and recreation, Ward4 community and economic development, general government, debt service, RON capital projects and the proprietary funds (sewer and sanitation). Additional WEEPER information will be provided prior to the hearing date. Ward 5 Expenditure Required: N/A BOB GREENWOOD Source of Funds: Various At-Large sTEVE Policy Issue: Comply with state law regarding budgeted SCHMITT expenditures. At-Large Alternative: None Background Information:We are required to publish the estimated budget amendment ten days (excluding holidays) prior to the hearing, which means the budget estimate must be provided to the Waterloo Courier before May 18, 2012 so that they have adequate time to prepare it for publication. CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer �_ ��� CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES dretl00 \p� 3505 EASTON AVE. WATERLOO,IA 50702 (319)291-4553 FAX(319)291-4523 LARRY N.SMITH SUPERINTENDENT Council Communication Mayor City Council Meeting: 5/29/2012 BUCK Prepared: 5/22/2012 CLARK Dept. Head Signature: Larry N. Smith, WMS Superintendent # of Attachments: COUNCIL MEMBERS SUBJECT: DeBoef Grinding DAVID JONES Submitted by: Keith Kearns, Collection Systems/Maint. Supervisor CAROLYN COLE Recommended City Council Action: Resolution approving Ward 2 pprovin award of bid and contract to DeBoef Grinding of New Sharon, IA in the amount of$34,800 to grind the stockpile HAROLD of brush at the City's yardwaste site located at Waste Management Service 3505 Easton GETTY Ave. Ward 3 QUENTIN HART Ward 4 Summary Statement: RON WELPER Ward S BOB Expenditure Required: approximately GREENWOOD At-Large STEVE Source of Funds: 525 15 5400 1386 SCHMITT At-Large Policy Issue: Alternative: Background Information: WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer r �;� CITY OF WATERLOO , IOWA w11117" COMMUNITY DEVELOPMENT _I 620 Mulberry Street,Carnegie Annex • Waterloo, IA 50703 • (319)291-4429 Fax(319)291-4431 %rloo �p CITY OF WATERLOO Mayor BUCK CLARK Council Communication COUNCIL City Council Meeting: May 29, 2012 MEMBERS Prepared: May 22, 2012 617 Dept. Head Signature: ,(:) A,��.4-Signature oritials of Dept. Head # of Attachments: 1 DAVID JONES Ward 1 SUBJECT: IEDA Contract 08-DRH-211 CAROLYN Contract Amendment No. 11 COLE Ward 2 Submitted by: Nancy Gulick, Community Development Coordinator HAROLD GETTY Recommended City Council Action: Wards Authorize Mayor to sign Contract Amendment No. 11 for submission to the Iowa QUENTIN M. Economic Development Authority. HART Ward 4 Summary Statement: RON The Iowa Economic Development Authority will amend Contract No. 08-DRH-211 for the WELPER City of Waterloo to decrease the award amount by $525,000.00 from the Multi-Family Ward 5 New Production line item. BOB en Ex diture Required: None. GREENWOOD p q At-Large Source of Funds: Iowa Economic Development Authority. STEVE SCHMITT At-Large RDJ:NG:an Attachment J:\ANN-N\YEARDATA\IEDA GRANT12010 NC Round 3\NC 08-DRH-2111Council Communication-Contract Amendment 11.doc Cc: Noel Anderson,CPD Director CITY WEBSITE: www.cityofwaterlooiowa.com EQUAL HOUSING WE'RE WORKING FOR YOU! OPPORTUNITY An Equal Opportunity/Affirmative Action Employer �Tr ill 11111 iiL CITY OF WATERLOO , IOWA ' T�/� COMMUNITY DEVELOPMENT ,_. nt 620 Mulberry Street,Carnegie Annex • Waterloo, IA 50703 • (319)291-4429 Fax(319)291-4431 MayorCITY OF WATERLOO BUCK CLARK Council Communication COUNCIL City Council Meeting: May 29, 2012 MEMBERS Prepared: May 22, 2012 (iii „ ,11 _� kl)j Dept. Head Signature: Signa or nitials of Dept. Head DAVID # of Attachments: 1 JONES Ward 1 CAROLYN SUBJECT: IEDA Contract 08-DRH-011 COLE Contract Amendment No. 14 Ward 2 Submitted by: Nancy Gulick, Community Development Coordinator HAROLD GETTY Recommended City Council Action: Ward 3 Authorize Mayor to sign Contract Amendment No. 14 for submission to the Iowa QUENTIN M. Economic Development Authority. HART Ward 4 Summary Statement: RON The Iowa Economic Development Authority will amend Contract No. 08-DRH-011 for the WEEPER City of Waterloo to increase the award amount by$698,746.00 for Round 4 Single Family Wards New Construction and extend the end date to April 30, 2014. BOB GREENWOOD Expenditure Required: None. At-Large Source of Funds: Iowa Economic Development Authority. STEVE SCHMITT At-Large Attachment JAANN.N\YEARDATA\IDED GRANT\NC 08DRH-011\MC-Contract Amendment 14.doc Cc: Noel Anderson,CPD Director ACITY WEBSITE: www.cityofwaterlooiowa.com wueLMous+R, WE'RE WORKING FOR YOU! OPPORTUNITY An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO , IOWA 01Tm COMMUNITY PLANNING AND DEVELOPMENT 14. � O4 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 `ter(00 ` NOEL C.ANDERSON,Community Planning&Development Director Council Communication Mayor City Council Meeting: Ma 29 201 BUCK Prepared: May 23, 2012 CLARK Dept. Head Signature: # of Attachments: !f� COUNCIL MEMBERS SUBJECT: Request to name a portion of vacated Elm Street in the 300 block as Private Elm Street DAVID JONES Submitted by: Noel Anderson, Community Planning & Development Director Ward 1 CAROLYN Recommended City Council Action:Approval COLE Ward 2 Summary Statement: Transmitted herewith is a request by the City of Waterloo to HAROLD name the Private Street serving a portion of the 300 block of vacated Elm Street as GETTY private "Private Elm Street" between Mulberry Street and Lafayette Street. Ward 3 As you may recall,the City of Waterloo vacated and conveyed this portions of Elm QUENTIN Street to Fortune's Tap, located at 328 Elm Street, as well as vacating and selling a HART Ward 4 portion of the street to the Department of Corrections to be incorporated with their Women's Correctional Center. RON WELPER The City of Waterloo Engineering Department has reviewed the proposed naming, and Wards found there to be no conflicts with the proposed name of"Elm Street", and BOB recommends that the proposed name be approved. GREENWOOD At-Large Expenditure Required: None sTEVE Source of Funds: n/a SCHMITT At-Large Policy Issue: Transportation Alternative: Background Information: The City of Waterloo recently sold this portion of vacated Elm Street to Fortune's Tap, located at 328 Elm Street. cc: Aric Schroeder,City Planner Eric Thorson,City Engineer Steve Walker,Draftsperson --file-- CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! 1111 An Equal Opportunity/Affirmative Action Employer December 6,2011 REQUEST: Request by the City of Waterloo to name the 54'x 88' private drive serving 328 Elm Street as Private "Elm Street". APPLICANT(S): City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703 GENERAL The City of Waterloo is requesting to name the private drive DESCRIPTION: serving 328 Elm Street at the southeast corner of Mulberry Street and Elm Street. IMPACT ON The request would not appear to have a negative impact upon NEIGHBORHOOD: the surrounding neighborhood. VEHICULAR & PTRAFFIC EDESTRIAN The request would not appear to have a negative impact on CONDITIONS: traffic conditions, as well as pedestrian condition in the area. The area in question is served by Elm Street from the north and Mulberry Street from the east and west, and both are classified as Local Streets. There is a sidewalk located upon both sides of Mulberry Street and the portion of Elm Street north of Mulberry Street. When Elm Street was vacated between Mulberry Street and Sycamore Street, 6' of right-of- way was retained on the west edge of the Elm Street right-of- way to still allow for a sidewalk connection between Sycamore Street and Mulberry Street. RELATIONSHIP TO RECREATIONAL The Cedar Valley Lakes Trail is located '/4 of a mile to the TRAIL PLAN: south along the north side of the Cedar River. SURROUNDING The surrounding land use consists of one and two family LAND USE: residences, as well as some professional office development, with the Iowa Department of Corrections and Operation Threshold recently opening up new facilities on land to the south and east of the portion of street in question. North — One and Two Family Residences, zoned "C-2" Commercial District. South —The Iowa Department of Corrections and heavy industrial uses zoned "M-1" Light Industrial District and "M-2" Heavy Industrial District. East— Fortunes Tap, located at 328 Elm Street, and Operation Threshold, zoned "M-2" Heavy Industrial District. West— Light Industrial uses, zoned "M-1" Light Industrial District. ZONING HISTORY The land in question is zoned "M-1" Light Industrial District, FOR SITE AND and "M-2" Heavy Industrial District and has been zoned as IMMEDIATE VICINITY: such since the adoption of the Zoning Ordinance. BUFFERS This request would not require any additional buffers and REQUIRED/ NEEDED: screening. 12.06.11 —Name Private Elm Street between Mulberry and Sycamore Page 1 of 3 22 December 6,2011 DRAINAGE: The request for street naming would not appear to have a negative impact upon drainage in the area. DEVELOPMENT The majority of the surrounding area was developed in the HISTORY: early 1900s to the 1940s. However, recent development of a new Department of Corrections Facility, Operation Threshold and a planned Northeast Iowa Foodbank Expansion have accounted for recent growth in this area to date. The area comprises of a mix of development ranging from residential, professional office and heavy industrial. FLOODPLAIN: The land in question is located within the Zone-X, 500-year floodplain, and is protected by the flood control levee as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0302F, dated July 18, 2011 PUBLIC /OPEN The Cedar River is located '/4 of a mile to the south, and SPACES/SCHOOLS: Lafayette Park is located 2 blocks to the east at the southeast corner of Lafayette Street and Vinton Street. Lowell Elementary School is located approximately 1 mile to the south at the intersection of Highway 218 and Williston Avenue. UTILITIES: WATER, The area is served by water, sanitary sewer and storm sewer, SANITARY SEWER, as well as other utilities. There is a 30" sanitary sewer line STORM SEWER, ETC. within the portion of private drive in question. When Elm Street was previously vacated, an easement was retained over the sanitary sewer. RELATIONSHIP TO The Future Land Use Map (February 3, 2003) designates the COMPREHENSIVE area as Industrial. The proposed street naming would be LAND USE PLAN: consistent with that designation. The area in question is located within the Primary Growth Area. STAFF ANALYSIS — The City is requesting to name the private drive that serves ZONING the property addressed as 328 Elm Street as Private "Elm ORDINANCE: Street". In October of 2009, the 54'x 88' portion of Elm Street was vacated and conveyed to the property at 328 Elm Street. Recently, the Engineering Department has indicated that since the property is still addressing itself off of Elm Street, it would be necessary to name the small private drive as Private "Elm Street", or have the property readdressed from Mulberry Street to the north, as this is the only frontage the property has along a named street. When the driveway is renamed as a private street, it will gain access to and from Mulberry Street from the north. The Engineering Department has reviewed the naming of the private street, and found there to be no conflicts with proposed name of"Elm Street" and recommends that the name be approved. STAFF ANALYSIS — 12.06.11—Name Private Elm Street between Mulberry and Sycamore Page 2 of 3 23 December 6,2011 SUBDIVISION No subdividing of land is required for this request. ORDINANCE: STAFF Therefore, it is staff's recommendation that the street naming RECOMMENDATION: be approved for the following reason(s): 1. The Engineering Department has reviewed the request and concurs with the naming of Private "Elm Street" to serve the property at 328 Elm Street, as the name does not conflict with any other street names. 12.06.11—Name Private Elm Street between Mulberry and Sycamore Page 3 of 3 24 , - m Request to Name a Portion of Vacated "' Elm Street as Private Elm Street a ,. 'ter.. ,✓ m ,44 -,4 IMF* ' 1 I '� rit• `' Vacated Elm Street to be .6 Named Private Elm Street , , g Mulberry St , . , . �, i ►r.„ 328 Elm Street R I 0- >, a ram, P I. .cAt . 4 j ,. ., afaYeffe . • �. r .., J Department of Corrections , Women's Facilityii I :, x ■ 0 50 100 200 = 1 m . Feet V ° , • _ , i �i�, CITY OF WATERLOO , IOWA °.1.T�m/' COMMUNITY PLANNING AND DEVELOPMENT � S� 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 firer C 0 NOEL C.ANDERSON,Community Planning&Development Director Mayor CITY OF WATERLOO BUCK CLARK COUNCIL Council Communication MEMBERS City Council Meeting: Mav 29, 2012 Prepared: May 23, 2012 DAVID Dept. Head Signature: JONES # of Attachments: Z. Ward I CAROLYN COLE SUBJECT: Request to authorize the vacate, sale and conveyance of a portion of Ward 2 Almond Street right-of-way at the intersection of Almond Street and Logan Avenue to HAROLD FEPH-Acquisitions Fund II,LLC to allow for the construction of a new CVS GETTY Pharmacy. Ward 3 QUENTIN Submitted by: Noel Anderson, Community Planning & Development Director HART Ward 4 Recommended City Council Action: Approval RON WELPER Summary Statement: Transmitted herewith is a request to vacate, sell and convey a Ward 5 portion of Almond Street right-of-way for the purpose of constructing a new CVS Pharmacy at the northeast corner of Franklin Street and Highway 63. The request would BOB not appear to have a negative impact on vehicular or pedestrian traffic movements in the GREENWOOD At-Large area, as the sale of a small portion of the right-of-way would still allow the street to serve the area. The approximate area of the vacate area is 0.02 acres (807 SF). STEVE SCHMITT There is a 12" sanitary sewer located within Almond Street, however, vacating part of the At-Large right-of-way will not impact that sewer, as it appears to be excess right-of-way. Vacating this portion of right-of-way will allow CVS some extra room to place a pole sign near the intersection of Almond Street and Logan Avenue. Please find attached a legal description of the area to be vacated and conveyed, and aerial photograph. Therefore, we would ask that the City Council authorize the vacate, sale and conveyance of this portion of Almond Street right-of-way as described in the attached legal description FEPH-Acquisitions Fund II, LLC to allow for the construction of a new CVS Pharmacy. Expenditure Required. None. CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! (� ,, EwAT An Equal Opportunity/Affirmative Action Employer Source of Funds: N/A Policy Issue: Right-of-Way Alternative: Background Information: CVS has plans to construct a new$1.5 million building upon the site in question. This development also has plans for another 18,000 SF retail use. Legal Description: See attached NA:ta Cc: Aric Schroeder, City Planner Eric Thorson, City Engineer Dennis Gentz,Assistant City Engineer --file-- - r "t a - Vacate a portion of Almond Street right-of-way 1a :j ,,; aiiir ..... .... _ . .. . ..„ ..... ....... .. g it " . . o .:g 63 wy . . en4o t - , , a ' tA.Ts,. Almond Street AP ' Area requested to be Vacated - t: Vacated Walnut Street a,, r ' k 1 lid I V ' % '. c,P,i°�a_.,. . !! q ak `.. '¢gyp ` `#✓. q Qt + 4 s xa. ex pam kes r�xa.a m.ray q' _ e TL Ptleee PreeenlasurvaY mNdlay - a �`iT * d• �KN N'. ,� Y ennM! N iury>IN tlm GlM1wlea Penh ,S � T" .MM.p a 'mplLa�&�H�wk County IM MCayWNAI��Mev wvgmnly upnua - � Imp.a..Ic m..c...cYcr m.memnNo,Mve� I 25 50 100 - '4,, „#, ' -'./ ..N.m.v•�e..Pn..ry eeeame MaW arm. I 1 .xunry MnrtN Veen ePoutl Mein Menl .' plea,surwye reaeNeaaeah,ek.bunaNlM • Fee ...iii .:.. 4' I AO'. eoa e.wnmima�an�. ' r ✓ i Legal Description A portion of the right of way of Almond Street, in Cooley's Addition, City of Waterloo, Black Hawk County, Iowa, and more particularly described as follows: Beginning at the point of intersection of the South right of way line of Almond Street with the Northeasterly right of way line of Walnut Street, said point being North 89°41'45"West, 236.86 feet from the Northeast corner of Block 70 in said Addition, and said point also being the point of beginning; Thence continuing North 89°41'45" West on said South right of way line, 91.06 feet to the East right of way line of Mullan Avenue and the beginning of a 289.14-foot radius curve concave Southeasterly and having a long chord of 23.46 feet bearing North 42°25'07" East; Thence Northeasterly on the arc of said curve,23.46 feet to the beginning of a 10.00-foot radius curve concave Southerly and having a long chord of 11.54 feet bearing North 79°59'50 East; Thence Easterly on the arc of said curve, 12.31 feet; Thence South 64°44'56"East, 24.04 feet to the beginning of a 100.00-foot radius curve concave Northerly and having a long chord of 43.20 feet bearing South 17°13'21"East; Thence Easterly on the arc of said curve, 43.54 feet to the point of beginning. Described parcel contains 0.02 acres (807 sq. ft.) . iI ,,; CITY OF WATERLOO , IOWA ►1•�11c�%/� COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 dref loo �� NOEL C.ANDERSON,Community Planning&Development Director Council Communication Mayor City Council Meeting: May 29, 2012 BUCK Prepared: May 23, 2012 CLARK Dept. Head Signature: Aric Schroed #of Attachments: ,9 COUNCIL MEMBERS SUBJECT: 19-Acre Farm Lease to bale hay—Near the northwest corner of West 4th Street and West Shaulis Road—Wendell Lupkes DAVID JONES Submitted by: Noel Anderson, Community Planning and Development Director Ward i CAROLYN Recommended City Council Action: Approval COLE Ward 2 Summary Statement: Transmitted herewith is the request that the City approve a lease agreement with Wendell Lupkes to farm approximately 19 acres of land (see attached HAT OLD legal description and map)near the northwest corner of West 4th Street and West Shaulis GETY Ward 3 Road, east of Prescotts Creek for the purpose of baling hay. Mr. Lupkes agrees to pay the City $200.00 per year for the use of the land, with the term beginning upon City Council QUENTIN approval and ending on September 30, 2012. HART Ward 4 Mr. Lupkes has noted that approximately half(9.1 acres) of the 19 acres of the City RON owned property can be cut for hay making purposes, as much of the ground remains wet WELPER during the growing season due to nearby Prescotts Creek to the east. The City believes Wards the rental amount is a fair asking price, as approximately only half of the property can be BOB baled for hay. GREENWOOD At-Large Expenditure Required. None STEVE SCHMITT Source of Funds: N/A At-Large Policy Issue: Property Management Alternative: Background Information: Wendell Lupkes has baled hay at this location for approximately 9 years, and he has adhered to the terms and conditions put forth in the lease agreements. Legal Description: See attached. Cc: Noel Anderson, Community Planning&Development Director Eric Thorson, City Engineer --File-- CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! `'yam . Waf E B.C/ An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO,IOWA LEASE AGREEMENT for CITY-OWNED PROPERTY This Lease Agreement(the"Agreement")is made and entered into this day of ,2012,by and between the City of Waterloo,Iowa(hereinafter referred to as "City"),and (hereinafter referred to as"Lessee"). 1. The City agrees to allow the Lessee to use and occupy City property(the "Property")located on the Northwest corner of West 4th Street and West Shaulis Road,and legally described in Exhibit"A",attached hereto and made a part hereof by this reference. Lessee shall use the Property only for growing hay,and shall not grow crops,cultivate the land, or use the Property for any other purpose whatsoever. 2. The City agrees to allow Lessee to use and occupy the Property for a term commencing on the day of April,2012,and terminating on the 30`h day of September 2012. The Lessee agrees to pay the City $200.00 for the use of the Property. Any payment made is non-refundable in the event this Agreement is terminated by either party pursuant to Section 3 below. 3. The City may terminate this Agreement,as to any part or all of the Property,upon thirty(30)days'written notice if the City needs the use of the Property for its own purposes. Lessee may terminate this Agreement,in whole but not in part,upon thirty(30)days'written notice to the Waterloo Community Planning and Development Department. 4. Lessee agrees to maintain the Property including all fenced areas. This will include reseeding and fertilizing when necessary. Lessee agrees to maintain the Property as a grass area only with any reseeding to be done with seed mixture as approved by Leisure Services. Further,Lessee agrees that if flooding occurs,no agricultural activities will occur until the land has dried and recovered sufficiently. 5. Lessee shall not hunt nor permit any other person to hunt on the Property. If Lessee becomes aware of trespassers on the Property,he will instruct them to leave the premises. 6. In consideration of the extension of this Agreement to the Lessee,Lessee hereby agrees to indemnify and hold the City harmless for any and all liability,claims,demands, actions,causes of action,and/or damages whatsoever to any person or property which may arise out of or are in any way connected with Lessee's use of the Property in any manner,whether directly or indirectly,and shall further indemnify the City for any damage to the Property caused by Lessee,its employees or agents. 7. Lessee shall,at its own expense,procure and maintain comprehensive public liability insurance in the amount of not less than$500,000 per occurrence. Such insurance shall cover liability arising from the acts or omissions of Lessee,its employees and agents,and shall protect the City against such claims,damages,costs or expenses on account of injury to any person or persons,or to the property of same,by reason of such casualty,accident or other occurrence on or about the Property during the term of this Agreement. Certificates or copies of said policies,naming the City as an additional insured,and providing for thirty(30)days' advance notice to the City before cancellation,shall be delivered to City no later June 1 2012. A renewal certificate shall be provided to the City prior to expiration of any policy. The City shall provide no insurance for the property or activities of the Lessee,its agents or employees. 8. Lessee agrees to prohibit all engine-powered off-road vehicles and four-wheel drive vehicles other than agricultural equipment. 9. In the event any other person acquires a right of ingress and egress across the Property,Lessee agrees to be responsible for any additional fencing,gates,and/or maintenance, which may be necessary,at no cost to the City. 10. Lessee shall comply with all applicable environmental laws concerning application,storage and handling of chemicals(including,without limitation,herbicides and insecticides)and fertilizers. Lessee shall apply any chemicals used for weed or insect control at levels not to exceed the manufacturer's recommendation for the soil types involved. Farm chemicals may not be stored on the Property. Chemicals used on the Property shall be stored in clearly marked,tightly closed containers. No chemicals or chemical containers will be disposed of on the Property. Application of chemicals for agricultural purposes per manufacturer's recommendation shall not be construed to constitute disposal. Lessee shall immediately notify City of any chemical discharge,leak,or spill which occurs on the Property. Lessee shall employ all means appropriate to insure that well or ground water contamination does not occur,and shall be responsible to follow all applicator's licensing requirements. Lessee shall properly post all fields(when posting is required)whenever chemicals are applied by ground or air. Lessee shall not dispose of any substances,including but not limited to waste oil,tires,batteries,paint,other chemicals or containers,anywhere on the Property. Solid waste may not be disposed of on the Property. Dead livestock may not be buried on the Property. No underground storage tanks shall be placed or maintained on the Property. After termination,Lessee shall remain liable for violations,which occurred during the term of this Agreement. 11. The City may enter the Property at any reasonable time for the purpose of consulting with Lessee,viewing the Property,making improvements,or for other reasonable purposes that do not interfere with Lessee's ability to use the Property as provided herein. 12. Lessee shall not lease or sublet any part of the Property nor assign this Agreement to any other person without the prior written permission of the City. 13. Lessee agrees that on termination of the Agreement,Lessee will yield possession of the Property to City without further demand or notice,in as good order and condition as at the beginning of the term of this Agreement. Loss or damage by forces beyond Lessee's control and ordinary wear and tear are excepted. 14. Nothing in this Agreement shall,or shall be deemed or construed to,create or constitute any joint venture,partnership,agency,employment,or any other relationship between City and Lessee nor to create any liability for one party with respect to the liabilities or obligations of the other party or any other person. 15. If Lessee fails to observe any term or condition of this Agreement,including but not limited to the payment of rent,it shall be in default of this Agreement,and City may then exercise any and all legal remedies available under applicable law. In the event of default Lessee shall be liable for any and all damage or loss suffered or incurred by City,including but not limited to reasonable attorneys' fees and expenses incurred in connection with the exercise of any right or remedy by City. 16. Any notice under this Agreement shall be in writing and shall be delivered in person or by United States certified mail,postage prepaid,and addressed to the other party at its last known address. Delivery of notice shall be deemed to occur(i)on the date of delivery when delivered in person,or(ii)three(3)business days following the date of deposit if mailed by United States certified mail,postage prepaid. 17. This Agreement contains the entire Agreement between the parties.None of the covenants,provisions,terms of conditions of this Agreement will be in any manner modified, waived,or abandoned,except by written instrument duly signed by both parties.This Agreement is binding upon and shall inure to the benefit of the parties and their respective heirs,personal representatives,successors and assigns. IN WITNESS WHEREOF,the parties have executed this Lease Agreement by their duly authorized representatives as of the date first set forth above. 2 CITY OF WATERLOO LESSEE: BY: By: )^^ ' t-Zi Ernest G.Clark,Mayor Wendell Lupk Al1hST: Suzy Schares,City Clerk CITY'S ACKNOWLEDGMENT: STATE OF IOWA,BLACK HAWK COUNTY,SS: On this day of ,2012,before me,the undersigned Notary Public, personally appeared the MAYOR and CITY CLERK,respectively,of said City executing the within and foregoing instrument to which this is attached,that the seal affixed thereto is the seal of said City;that said instrument was signed and sealed on behalf of said City by authority of its City Council;and that the said MAYOR and CITY CLERK,acknowledged the execution of said instrument to be the voluntary act and deed of said City,by it and by them voluntarily executed. Notary Public LESSEE'S ACKNOWLEDGMENT: STATE OF IOWA,BLACK HAWK COUNTY,SS: On this IS day of YVl0.yy ,2012,before me the undersigned,a Notary Public in and for the County of B1aC'k Hawk ,State of Iowa,personally appeared l l)pold r I I Lupker'S to me known to be the person(s)named in and who executed the foregoing instrument. / Ask Notary Public M1ElANIE M.FISHER •:COMMISSION NO.149674 ' M+'e Mls al wino Lupkes Farm Lease - 19-Acres near the northwest corner of West 4th Street and West Shaulis Roadt. -_,.,,,,_. .= a F - Lf y'[.�y' a •'. z' +• . t .. s ��i•_ g._?`t u " � Legend .� � �._ ..�.a;,•.•- FarmableArea ♦♦•♦ • •'• • ♦♦♦♦♦♦♦. �,t. ♦♦ ♦♦ , ♦♦•♦♦ ..�.♦. '&,���A City Owned Property • 041%t ••• .,,..4„......:• ,....„4,44, • • • 4 :,•.; .. „.„.,,..0„ • „ „„44,4,•„,‘..4.„_ ••„4.-••,... ••• •• • 4,- . . • ,_, „cif - ,,, - 4.: -,•;•:,,,.,•• •••• .. • .•.:,.,4,„• •••• .„,, • • .g,,.,... „,,„••••,.. • .• • wo,••„„• :...... -,,,,......4.:„.„,,, ..,,,•:•• :,:,.,.AL.1. _ , • • 446,,7•,..„ , .„,_ • •• , . •....„y .. s ♦m >; ♦♦ ♦♦ 5 • 4 i G ..:" t- e f lit. om ' 1 , o Approximate 9.1 Acres f t i.* ` y that can be baled for 4hay '-it '4: --*-: ' T.714. .4. c:. a 2) tor . •:;„. ., 40 ct, • ir.....,-- .5,, cp $ .r �a ♦♦ ♦♦♦a ♦• • F0- n « d♦♦♦♦♦♦♦♦♦♦♦♦,♦♦♦♦♦ ♦•♦♦ ; p ♦♦♦♦♦♦�♦♦ ♦ s, *� '� O,S♦♦e♦�♦♦♦♦8 1♦♦ ♦♦ ♦ - , ' y ♦♦few♦�y ♦♦ ♦♦•♦ . { ♦♦♦♦• ♦ ♦ a "` A ♦ ♦ ♦ s.r`SR P ♦♦•♦F• a♦ ♦ ♦ • ♦♦ ♦♦♦♦♦ ♦♦♦♦ - •♦ ♦ ♦♦♦ ♦♦ rii � N♦ ♦ ♦♦ - -3;- 4 ♦♦♦4 ♦*♦♦.♦ ♦♦ ♦♦ ♦♦•♦♦ ♦♦ ♦♦ ^- i. v... J'♦;♦♦:♦♦*♦*♦♦♦♦ ♦♦♦♦♦::♦:♦♦:♦♦♦ ♦♦.♦♦.♦♦::.♦♦♦:♦♦ ..r H 9 V' ry y e ♦♦♦ ♦ ♦♦ ♦ ♦ ♦ ♦ ♦♦ -_ AAA.♦A.........&.&.&.&. &&.AAI•.&A•&A.•♦&. - ''�.f. West Shaulis Road N II I t- 250 125 0 •250 -:'- - 1 Fee SOUTHLAND PARK SUBDIVISION TRACT"A"EXCEPT THAT PART DESCRIBED AS BEGINNING AT THE MOST SOUTHERLY CORNER OF LOT 108, SOUTHLAND PARK REPLAT OF PART OF SOUTHLAND PARK SUBDIVISION;THENCE NORTH 69 DEGREES EAST 458.32 FEE]. ALONG THE SOUTHERLY LINE OF SAID LOT 108,109,110&LOT 22&23 OF SOUTHLAND PARK SUBDIVISION;THENCE SOUTH 20 DEGREES 59 MINUTES 30 SECONDS EAST 501.,EE1 ALONG AN EXTENSION OF THE EASTERLY LINE OF SAID LOT 23;THENCE SOUTH 69 DEGREES 00 MINUTES 00 SECONDS WEST 458.26 FEET PARALLEL EL WITH&50 FEET NORMALLY DISTANT SOUTHERLY FROM SOUTHERLY LINE OF SAID LOTS 22,23, 108,109,& 110 TO POINT ON AN EXTENSION OF THE WESTERLY LINE OF SAID LOT 108; THENCE NORTH 21 DEGREES 01 MINUTES 34 SECONDS WEST 50 FEET TO THE POINT OF BEGINNING,EXCEYI LOT"E",A PART OF TRACT"A"OF SOUTHLAND PARK SUBDIVISION DESCRIBED AS FOLLOWS: BEGINING AT THE SOUTHEASTERLY CORNER OF LOT 107 OF SOUTHLAND PARK REPLAT OF SOUTHLAND PARK SUBDIVISION;THENCE SOUTH 69 DEGREES 37 MINUTES 55 SECONDS WEST 119.79 FEET ALONG THE SOUTHERLY LINE OF LOT 107 TO THE SOUTHWESTERLY CORNER OF SAID LOT;THENCE SOUTH 85.21 FEE'1 ALONG THE EASTERLY LINE OF TRACT"B"OF SAID SUBDIVISION;THENCE NORTH 58 DEGREES 18 MINUTES 37 SECONDS 152.22 FEET TO A POINT ON AN EXTENSION OF THE EASTERLY LINE OF SAID LOT 107;THENCE NORTH 20 DEGREES 08 MINUTES 47 SECONDS WEST 50 FEET TO POINT OF BEGINNING AND SOUTHLAND PARK SECOND ADDITION TRACT"F" CITY OF WATERLOO Council Communication City Council Meeting: May 29, 2012 Prepared: May 22, 2012 Dept. Head Signature: S.G. # of Attachments: SUBJECT: Resolution — Hoover St. to be designated as a temporary Yield Street from Williston Ave. to Glenny Ave. Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Approve resolution for Hoover St. to be designated as a temporary Yield street due to the detour for W. 9th St. Summary Statement: Hoover St. is heavily traveled due to the detour for W. 9th St. being closed to thru traffic. This will allow traffic to safely move thru this area. Signs will be removed when W. 9th St. is open to traffic. Expenditure Required: Source of Funds: Policy Issue Alternative Background Information: Due to construction, at times, it is necessary to yield traffic on designated streets. r ' CITY OF WATERLOO Council Communication City Council Meeting: May 29,2012 Prepared: May 23, 2012 Dept. Head Signature: Sandie Greco # of Attachments: 1 SUBJECT: Request for approval of Speed Hump Installation on Burton Avenue north of the Intersection with Park Avenue. Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Resolution approving speed hump installation request. Summary Statement A speed study indicated an 85th percentile speed of 33 mph. There are extensive pedestrian movements in this area at certain times. A traffic calming measure will increase safety. Expenditure Required The estimated cost is $3,500. Source of Funds G.O. Bond Policy Issue Alternative Background Information: Based on the results of a speed study and the characteristics of this particular location speed hump installation is recommended. Existence of baseball playing fields creates pedestrian crossing movements. The proposed installation is to increase the safety of the pedestrians many of whom are children. S.' . . , °gip^ #R 4. $(C 1 "819 2. F $ -g—m--- --' — Z.- ivnr' :5.gr,*.-z4lf A---'5' „47,•y n b A 9" fr . �. :; .yae• •r s ra f a T y:%— se dw"T " ..Ya 9` a w t h a 3 'S �3 f' z <.� „" fF ' a' .y T� ST- . s 4 p.:. Y' F .1M CITY OF WATERLOO Council Communication City Council Meeting:April 4, 2011 Prepared: March 29, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 SUBJECT: F.Y. 2012 SIDEWALK REPAIR PROGRAM - ZONE 2 AWARDING OF CONTRACT B &B BUILDERS AND SUPPLY Contract No. 824 Submitted by: W. Wayne Castle, PLS, EI,Associate Engineer Recommended City Council Action: After review of the bids, it is being recommended that the award of the contract be made to B &B BUILDERS AND SUPPLY, of Waterloo, Iowa, in the amount of$95,389.49. Summary Statement At the City Council meeting on May 21, 2012,bids were opened for the F.Y. 2012 SIDEWALK REPAIR PROGRAM- ZONE 2, Contract No. 824, with B &B BUILDERS AND SUPPLY, of Waterloo, Iowa, as the apparent low bidder. The Contracts and Grants Coordinator has reviewed the items relating to the 2002 Contract Compliance Program requirements and has transmitted his recommendation in the attached letter. Expenditure Required $95,389.49 Source of Funds G.O. Bonds Policy Issue N/A Alternative None Background Information: Cc: Rudy Jones, Community Development Director CITY OF WATERLOO Council Communication City Council Meeting:May 29, 2012 Prepared: May 23, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2012 SIDEWALK REPAIR PROGRAM - ZONE 2 CONTRACT, BONDS AND CERTIFICATES OF INSURANCE B &B BUILDERS AND SUPPLY Contract No. 824 Submitted by: W. Wayne Castle, PLS, EI,Associate Engineer Recommended City Council Action: Approval and signatures of Contracts, Bonds, Certificate of Insurance for the F.Y. 2012 SIDEWALK REPAIR PROGRAM- ZONE 2, Contract No. 824. Please return three (3) executed copies to this office for distribution. Summary Statement Transmitted herewith are four(4) copies of each of the Contract, Bond and Certificate of Insurance on the F.Y. 2012 SIDEWALK REPAIR PROGRAM - ZONE 2, Contract No. 824, for approval and signatures of City officials. The contract is with B &B BUILDERS AND SUPPLY, of Waterloo, Iowa, in the amount of$95,389.49. Expenditure Required $95,389.49 Source of Funds G.O. Bonds Policy Issue N/A Alternative None Background Information: Cc: Rudy Jones, Community Development Director CITY OF WATERLOO Council Communication City Council Meeting: May, 29, 2012 Prepared: May 22, 2012 Dept. Head Signature: # of Attachments: C C SUBJECT: Waterloo Center for the Arts Window Replacement Project Change Order#3 Submitted by: Craig Clark— Building Official/Maintenance Administrator Recommended City Council Action: Approve recommendation of Change Order#3 for net increase of$19,121.00 to Don Gardner Construction Co. Inc., Waterloo, IA, in conjunction with the Waterloo Center for the Arts Window Replacement Project and authorize Mayor to execute said document. Summary Statement This change order is for installation of a glass enclosure at East stair and double set of doors. This will provide needed bathrooms for Marks Park and the upper and lower plaza. Expenditure Required Net increase of$ 19,121.00 Source of Funds 411-22-4205-2152 Policy Issue Alternative Background Information: „ �i�, CITY OF WATERLOO , IOWA re;011411/17 1101r- COMMUNITY PLANNING AND DEVELOPMENT O 715 Mulberry Street • Waterloo,Iowa50703-5783 • (319)291-4366 Fax(319)291-4262 ret/p0 \ NOEL C.ANDERSON,Community Planning&Development Director CITY OF WATERLOO Mayor BUCK CLARK Council Communication COUNCIL City Council Meeting: May 29, 2012 MEMBERS Prepared: May 25, 2012 Dept. Head Signature: Noel Anderson, Community Planning & Development Director DAVID # of Attachments: 2 JONES Ward SUBJECT: Resolution approving the Program Evaluation and Payment to CAROLYN Greater Cedar Valley Alliance, in the amount of$20,000, for economic COLE development efforts completed in fiscal year 2011. Ward 2 HAROLD Submitted by: Noel Anderson, Community Planning and Development Director GETTY Ward3 Recommended City Council Action: Approval of $20,000 FY2011 Program QUENTIN Evaluation and payment as a part of the FY 2011 Economic Development Grant HART Agreement. Ward 4 Summary Statement: As a part of the FY 2011 Economic Development Grant RON agreement, the agreement to support "Fulfilling the Vision campaign n forWELPER Wards economic vitality of the Greater Cedar Valley Alliance, the City entered into agreement for Greater Cedar Valley Alliance to supply economic development BOB activities for development in the community. GREENWOOD At-Large As a part of Section 4 (Funding), b4)... "...the City, at its sole discretion, can STEVE evaluate the quarterly performance of GCVA and may provide Quarterly SCHMITT Performance Payments up to $5,000 to GCVA, with a total maximum not to At-Large exceed to $20,000.” The request at hand is for this payment of$20,000 for fiscal year 2011. Note: the Greater Cedar Valley Alliance did not request the payment in FY 2011, which is why it is before you today for payment. We are currently in FY 2012. Expenditure Required: $20,000 incentive pledge for Fiscal year 2011 Source of Funds: bonds Policy Issue: NA Alternative: NA CITY WEBSITE: www.ci.waterloo.ia.us K:\USERS\NOEL-A\noel stuff\COUNCIL\EcDev W1 t )jO 4ID1MoYOUi a q t;a i`o) An Equal Opportunity/Affirmative Action Employer Background Information: The City of Waterloo has had a partnership for economic development efforts with Greater Cedar Valley Alliance in one form or another since about 1996. This partnership has worked to create many projects throughout the Waterloo community, and has helped in the marketing of area and reinvestment by existing businesses as well. It has also given the City the ability to connect better with many of its private industry leaders as the City moves ahead. K:AUSERS\NOEL-A\noel stuff\COUNCIL\EcDevAGCVA Incentive Payment 20I 1.doc FY2011 ECONOMIC DEVELOPMENT GRANT AGREEMENT TO SUPPORT "FULFILLING THE VISION" CAMPAIGN FOR ECONOMIC VITALITY OF THE GREAT CEDAR VALLEY ALLIANCE This Agreement is entered into as of , 2010, by and between the Greater Cedar Valley Alliance("GCVA"),and the City of Waterloo,Iowa("City"). WHEREAS, the GCVA has proposed to the City the "Innovation and Technology Led Economic Development in the Cedar Valley" project, whereby the Alliance will engage in economic development activities to benefit the City of Waterloo; and WHEREAS,the"Fulfilling the Vision"Campaign for Economic Vitality is explained in GCVA's application filed with the City, a copy of which is attached hereto, marked Exhibit "A", and by this reference made a part hereof; and WHEREAS, through the adoption of the FY2011 budget, the City Council of City has agreed in principle to provide certain funding for said project on certain terms and conditions, including execution of a formal agreement outlining the duties and responsibilities of the GCVA and the City; and WHEREAS, GCVA and City have reached agreement on the precise terms and conditions under which the project will be undertaken and the funding provided, and now desire to reduce their agreement to writing. NOW, THEREFORE, in consideration of the mutual covenants exchanged herein, the parties agree as follows: 1. Recipient Status. GCVA affirms that it is a private,non-profit corporation organized and existing under Iowa law. GCVA shall provide proof of tax-exempt status under the Internal Revenue Service Revenue Code prior to receiving funding. GCVA has also provided City with a copy of its mission statement and a detailed summary from an officer or board member that specifies GCVA's use of the funds, consistent with the concept of"public purpose" as described in Iowa Code § 15A.1(2), (5) or otherwise by addendum to this Agreement. 2. Recipient Documentation. Prior to receiving funding, GCVA shall provide the following III documentation to City: a. Proof of business entity status, including a copy of by-laws and articles of incorporation if applicable; b. Complete information on the source and amount of funding received from all other sources, including but not limited to non-governmental agencies, membership dues and fees, and private contributions; c. Names and addresses of directors and/or officers; d. Line item budget for current fiscal year; e. List of any additional pending applications for funding to include funding source and dollar amount requested. 3. Description of Project. In consideration for the funding provided to GCVA by the City, GCVA shall represent and advocate for the interests of business, industry and institutions operating in the City of Waterloo. Failure to abide by this requirement shall result in a return of funds pursuant to Paragraph 9 of this Agreement. GCVA agrees to undertake and complete the Innovation and Technology Led Economic Development in the Cedar Valley project (the "Project"), to engage in the following economic development activities: a. Business expansion and recruitment. 1) Executing the Targeted Industry Analysis: Bio Products and Technologies, Information Technologies, Manufacturers utilizing advanced methodologies, and Logistics. 2) Working with City staff to accommodate expansion of existing business and preparing and negotiating incentive applications. 3) Engaging in external marketing efforts which shall include, but not be limited to: phone calls, contacts, leads, prospects and responding to requests for materials from interested parties. 4) Maintain relevant information databases. b. Encouraging start up of businesses through support of MyEntreNet services. c. Workforce recruitment and coordination. 1) Implementation of the Workforce and Talent Plan. 2) Cultural Competency training will be reintroduced if practical. 3) The second career concept will be developed in conjunction with the start-up of IPI. 4) Determining of the structure and practicality of an initiative to increase the population (talent pool) significantly over the next decade is a part of the work plan for the coming fiscal year. 5) Coordinate job fairs and employer roundtables. d. Advocacy. 1) Government affairs advocacy for Cedar Valley legislative and regulatory priorities in Des Moines and Washington DC. 2) Engaging local government CEOs in discussions to coordinate economic growth and business climate issues. e. Improving the"Brand" 1) Implement the Home for the Holidays in the Cedar Valley public relations and promotions program. 2) Upgrade strategic communications vehicles, including the Economic Development site, in content, function and design in order to build the "one stop" presence for anything related to the Cedar Valley economy. 4. Funding. The City agrees to provide funding in an amount not in excess of$85,000 in order to support implementation of the Project, upon Request for Payment as provided in Paragraph 7, and upon receipt of the Accounting required in Paragraph 5, as follows: a. An amount not to exceed $28,500 to be paid in two separate payments of $14,250 each on December 31,2010,and on or before June 30,2011; and 2 b. An amount not in excess of $56,500 in potential incentive funds, if earned,as follows: 1) $1,000 per acre of new development in an area of Waterloo officially designated by City during the term of this Agreement as an urban renewal area, TIF district, or other area in which City is willing by written contract to provide development incentives for a specific transaction (each of such areas is a "Development Area"), provided that each acre must contain 10,000 sq. ft. of building structure on average,and/or 2) $1,000 per $250,000 of new taxable value added to a Development Area, and/or 3) $2,500 per new FTE jobs created in a Development Area, provided the jobs have an hourly starting wage of at least$15.63, and/or 4) GCVA will provide in writing to the City on a quarterly basis,the number of initial calls, contacts, leads, prospects, and material responses to requests for information applicable to each quarter. Based on the documentation submitted by GCVA, the City, at its sole discretion, can evaluate the quarterly performance of GCVA and may provide Quarterly Performance Payments up to $5,000 to GCVA,with a total maximum not to exceed to laiga Quarterly means the periods June 2010 through August 2010; September through Novmeber 2010; December 2010 through February 2011; and March 2011 through May 2011, in order to allow program evaluation and payment to occur on or before June 30,2011. The incentive payments identified in Paragraph 4.b will be provided only if GCVA can establish a causal relationship between its activities and the economic development for which it proposes to be paid the incentive funds. The incentive payments, if earned, shall be paid on or about December 31, 2010 and June 30, 2011, subject to Paragraph 7 below. Actual expenditures may exceed the amount budgeted for each major line item provided such costs are otherwise reasonable and allocable to the approved project scope of work. Total expenditures may not exceed the total funding amount authorized in this Paragraph. 5. Documentation Regarding Accounting of Expenditure of City Funds. The GCVA shall provide the City with a detailed accounting of the expenditure of City funds and a written report outlining the GCVA's performance and accomplishments within the scope of work outlined in its application, upon submitting Requests for Payment pursuant to Paragraph 7. 6. Salaries. A portion of the City's grant, as outlined in Paragraph 4, may provide funding for a portion of the salaries and employee benefits described in Exhibit"A". City payment of a portion of the program's salary and benefit expenses shall not make the City responsible or liable for any employee. All employment-related claims of any type or nature whatsoever that are made by a GCVA employee or against a GCVA employee by others will be the sole responsibility of GCVA. 7. Request for Payment. All requests for payment or reimbursement shall be submitted by GCVA to City on a semi-annual basis, specifically, no later than December 1, 2010, and June 1, 2011. All 3 payments or reimbursements are contingent upon receipt of the documentation required in Paragraph 5 above,and upon receipt of the Report on Project Results required in Paragraph 8. City shall have a period of up to thirty (30) days from date of receipt of each request for payment and all necessary documentation,within which to make payment or reimbursement under the Agreement. 8. Report on Project Results. GCVA agrees to provide the City with a written summary documenting the results of the Project on a semi-annual basis, specifically no later than November 1, 2010,and May 1, 2011. Such report shall include without limitation: a. Details of external marketing efforts, including, but not limited to: the number of initial calls, contacts, leads, prospects and material responses to request for information; b. The number of acres of new development in all Development Areas, grouped by Development Area (each acre must contain 10,000 sq. ft. of building structure on average); c. The amount of new taxable value added to all Development Areas, grouped by Development Area; and d. The number of new FTE jobs created in all Development Areas, grouped by Development Area(each FTE job must have an hourly starting wage of at least$15.63). 9. Return of Funds. In the event GCVA does not use funds for the intended purpose(s) or in the event GCVA does not comply with the reporting requirements of Paragraph 8 above, the funds or any portion thereof shall be returned to the City prior to the end of the current fiscal year, which is June 30, 2011. 10. Time Limitation of Funding. The parties hereby acknowledge that the City is not committed or obligated to provide funds beyond the terms and conditions of this Agreement, and that any future project or program requires a separate request and is subject to City Council approval and execution of a separate written agreement. However, this Agreement however does not prohibit GCVA from requesting additional financial support from the City for other activities associated with the Project in the Cedar Valley. 11. Recipient Board. The GCVA Board of Directors will be charged with planning for the appropriate expenditure of City grant funds in accordance with this Agreement. The Mayor or his/her designee will represent City on the Board. 12. Termination. Either party may terminate this Agreement at any time if: a. The other party materially breaches the terms of this Agreement; provided that the non- breaching party shall have given the breaching party written notice of such breach and the breaching party shall have failed to cure the same within (30) days after receipt of such notice; b. There is the loss or departure of key personnel that would jeopardize both the quality and time of performance or would make performance impractical with respect to the budget contemplated for this Agreement, and a mutually acceptable replacement cannot be found; or 4 c. Performance of any part of this Agreement by a party is prevented or delayed due to a factor beyond the reasonable control of the party and cannot be overcome by reasonable diligence to the satisfaction of either party. d. The party desiring termination delivers no less than 60 days' advance written notice of termination to the other party. In addition, the parties may terminate this Agreement at any time by mutual written consent or in the event that all other government entities to which GCVA provides services substantially similar to those GCVA provides to City choose to terminate any grant, funding or other agreement that provides incentive-based funding to GCVA. In the latter instance, the parties agree to enter into a new written agreement providing for funding to GCVA that is a flat payment-for-services arrangement, in an amount mutually agreeable to the parties. In the event of termination, immediate written notice shall be given by the authorized official of the party requesting termination to the other party which should specify both the reason for and the effective date of termination. Such notice shall be delivered by certified mail or in person to the authorized official of the other party who executed this Agreement. 13. Liability. GCVA and City agree that each party shall be responsible for its acts or omissions and the acts or omissions of its employees, officers, directors, agents or volunteers, to the extent allowed by law. Nothing contained in this Agreement shall vary or modify in any manner any governmental immunity which any party to this Agreement, or its officers, directors, employees, agents or volunteers, may enjoy under any statute or rule of law, except to the extent provided in Iowa Code § 670.7, with respect to the procurement of insurance, and then only to the extent stated in the insurance policy and only as to those exceptions contained in Iowa Code § 670.4. 14. Legal Expenses. GCVA agrees that all legal expenses incurred by the City in connection with the defense of any claim made or brought against the City that is directly related to GCVA's performance, or the performance of GCVA's employees, officers, directors, agents or volunteers, under this Agreement shall be the sole responsibility of the GCVA. 15. Terms of Agreement Control. The parties acknowledge that the provisions of this Agreement are controlling and shall define the duties, responsibilities and conditions under which the Project shall be completed. Any and all provisions of Exhibit "A", the GCVA's Application describing the Project, which is inconsistent with the provisions of this Agreement, shall be ineffective. All persons who meet the eligibility requirements as defined in this Agreement shall be entitled to participate in the Project, regardless of race, color, creed, religion, national origin, sex, age, disability, sexual orientation, gender identity, or any other criteria which by applicable law constitutes unlawful discrimination. 16. Entire Agreement. This Agreement, together with the Application attached hereto as Exhibit "A", to the extent not inconsistent with the terms hereof, constitutes the entire agreement between the parties with respect to the subject matter hereof. There are no other oral or written promises or understandings except as expressly provided herein. This Agreement may be amended only by a written agreement signed by the parties hereto. 17. Term of Agreement. This Agreement covers the period from July 1, 2010 through and including June 30,2011. IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized representatives as of the date stated above. 5 [signatures on next page] GREATER CEDAR VALLEY ALLIANCE CITY OF WATERLOO, IOWA By: By: Steven J. Dust,President Ernest G. Clark, Mayor Attest: Suzy Schares,City Clerk 6 CITY OF WATERLOO , IOWA f 1!:\�� m COMMUNITY PLANNING AND DEVELOPMENT _ •• 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262%t c N0 NOEL C.ANDERSON,Community Planning&Development Director CITY OF WATERLOO Mayor BUCK CLARK Council Communication COUNCIL City Council Meeting: May 21, 2012 MEMBERS Prepared: May 18, 2012 Dept. Head Signature: Noel Anderson, Community Planning & Develop lrtel irector DAVID # of Attachments: 1 JONES Ward I SUBJECT: Resolution approving Amendment Agreement between City of CAROLYN Waterloo and Iowa Department of Economic Development for extension of the COLE Brownfield Redevelopment Program Contract, No. 09-BRN-07, be approved to Ward2 allow the City more time for the Chamberlain Project by extending the completion HAROLD date to December 31, 2012, and the expiration date to December 31, 2016, and GETTY authorize Mayor to sign and fully execute the document. Ward 3 Submitted by: Noel Anderson, Community Planning and Development Director QUENTIN HART Recommended CityCouncil Action: Approval of resolution as noted above Ward 4 P p RON Summary Statement: As you may recall, the City of Waterloo entered into WELPER agreement with the Iowa Department of Economic Development previously for Wards the cleanup of the Chamberlain site. BOB GREENWOOD The attached Amendment Agreement will allow the City further time for use of At-Large grant funds through the previous agreement. The completion date will be STEVE extended to December 31, 2012. The City will be required to report on the SCHMITT project for another 4 years, so there is also an expiration date to the project, At-Large which that timeline will then similarly be extended to December 31, 2016. Expenditure Required: NA Source of Funds: NA Policy Issue: Economic Development Alternative: NA Background Information: The City of Waterloo continues to work towards the cleanup of the former Chamberlain site, but believes the agreement will allow more time as needed to ensure the project is done correctly. CITY WEBSITE: www.ci.waterIoo.ia.us WE'RE WORKING FOR YOU! 1111 An Equal Opportunity/Affirmative Action Employer AMENDMENT PROGRAM: Brownfield Redevelopment Program COMMUNITY: City of Waterloo CONTRACT NUMBER: 09-BRN-07 AMENDMENT NUMBER: 2 EFFECTIVE DATE: June 30, 2012 THIS AMENDMENT is made by and between the IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT, (hereafter "Department" or "IDED"), 200 East Grand Avenue, Des Moines, Iowa 50309 , an agency of the State of Iowa and the CITY OF WATERLOO, 715 Mulberry Street, Waterloo, IA 50703 (hereafter "COMMUNITY"), an Iowa city. WHEREAS, The COMMUNITY requested that Contract#09-BRN-07 be amended to extend the project completion date and expiration date; WHEREAS, the Iowa Economic Development Board approved COMMUNITY'S request on June 16, 2011; NOW, THEREFORE,the above-referenced Contract is hereby modified as follows: 1. REVISION OF ARTICLE 1.2, "PROJECT COMPLETION DATE." Article 1.2 is amended to extend the project completion date by one year as follows: "1.2 Project Completion Date. "Project Completion Date"Means December 31, 2012." 2. REVISION OF ARTICLE 1.3, "EXPIRATION DATE."Article 1.3 is amended to extend the expiration date by one year as follows: "1.3 Expiration Date. "Expiration Date"Means December 31, 2016." Except as otherwise revised above, the terms, provisions, and conditions of original Contract Number 09-BRN-07 remain unchanged and are in full force and effect: FOR COMMUNITY: FOR IDED: Signature, Title Debi V. Durham, Director Date Date AMENDMENT PROGRAM: Brownfield Redevelopment Program COMMUNITY: City of Waterloo CONTRACT NUMBER: 09-BRN-07 AMENDMENT NUMBER: 2 EFFECTIVE DATE: June 30, 2012 THIS AMENDMENT is made by and between the IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT, (hereafter "Department" or "IDED"), 200 East Grand Avenue, Des Moines, Iowa 50309 , an agency of the State of Iowa and the CITY OF WATERLOO, 715 Mulberry Street, Waterloo, IA 50703 (hereafter "COMMUNITY"), an Iowa city. WHEREAS, The COMMUNITY requested that Contract#09-BRN-07 be amended to extend the project completion date and expiration date; WHEREAS,the Iowa Economic Development Board approved COMMUNITY'S request on June 16, 2011; NOW, THEREFORE, the above-referenced Contract is hereby modified as follows: 1. REVISION OF ARTICLE 1.2, "PROJECT COMPLETION DATE." Article 1.2 is amended to extend the project completion date by one year as follows: "1.2 Project Completion Date. "Project Completion Date" Means December 31, 2012." 2. REVISION OF ARTICLE 1.3, "EXPIRATION DATE." Article 1.3 is amended to extend the expiration date by one year as follows: "1.3 Expiration Date. "Expiration Date" Means December 31, 2016." Except as otherwise revised above,the terms,provisions, and conditions of original Contract Number 09-BRN-07 remain unchanged and are in full force and effect: FOR COMMUNITY: FOR IDED: Signature, Title g � Debi V. Durham, Direc tor Date Date AMENDMENT PROGRAM: Brownfield Redevelopment Program COMMUNITY: City of Waterloo CONTRACT NUMBER: 09-BRN-07 AMENDMENT NUMBER: 2 EFFECTIVE DATE: June 30, 2012 THIS AMENDMENT is made by and between the IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT, (hereafter "Department" or "IDED"), 200 East Grand Avenue, Des Moines, Iowa 50309 , an agency of the State of Iowa and the CITY OF WATERLOO, 715 Mulberry Street, Waterloo, IA 50703 (hereafter "COMMUNITY"), an Iowa city. WHEREAS, The COMMUNITY requested that Contract#09-BRN-07 be amended to extend the project completion date and expiration date; WHEREAS, the Iowa Economic Development Board approved COMMUNITY'S request on June 16, 2011; NOW, THEREFORE,the above-referenced Contract is hereby modified as follows: 1. REVISION OF ARTICLE 1.2, "PROJECT COMPLETION DATE." Article 1.2 is amended to extend the project completion date by one year as follows: "1.2 Project Completion Date. "Project Completion Date"Means December 31, 2012." 2. REVISION OF ARTICLE 1.3, "EXPIRATION DATE." Article 1.3 is amended to extend the expiration date by one year as follows: "1.3 Expiration Date. "Expiration Date" Means December 31, 2016." Except as otherwise revised above, the terms, provisions, and conditions of original Contract Number 09-BRN-07 remain unchanged and are in full force and effect: FOR COMMUNITY: FOR IDED: Signature, Title Debi V. Durham, Director Date Date ,�A, CITY OF WATERLOO , 1 WA �11ttI/j� .... m COMMUNITY PLANNING AND DEVELOPMENT �,,,,,,•,,65� 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (315)291-4366 Fax(319)291-4262 el f p0 NOEL C.ANDERSON,Community Planning&Developmenr Director Council Communication Mayor City Council Meeting: May 29, 2012 BUCK Prepared: May 25, 2012 CLARK Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 COUNCIL MEMBERS SUBJECT: Set date of hearing for a request by Kal Sundaram for a "B-P" Business DAVID Park District site plan amendment for property generally described as the southwest JONES corner of Greyhound Drive and Ridgeway Avenue for the purpose of developing a new Ward I 4,000 sq. ft. office building. CAROLY1sJ Submitted by: Noel Anderson, Community Planning & Development Director COLE Ward Recommended City Council Action: Set a date of hearing for a site plan amendment HAROLD as described above. GETTY ward3 Summary Statement:At the June 5, 2012 meeting of the City of Waterloo Planning, Programming, and Zoning Commission, the request by Kalyana Sundaram will be QUENTIN reviewed for approval for a site plan amendment to the "B-P" Business Park District for HART the construction of a new 4,000 sq. ft. medical office building. This new development ward would be built just east of the Mauer Eye Center and Spa along West Ridgeway Avenue, RON at Greyhound Drive. WEEPER Wards The "B-P" Business Park District requires all new major projects to be approved for site plan approval through a public hearing process. The attached site plan would represent BOB continued development of the area, which is located within the Martin Road TIF District. GREENWOOD The building exterior would be similar to other professional office buildings in the area. At-Large The access to the site would be off of Greyhound Drive, and the development itself STEVE would be built in unison with any floodplain regulations for the site— primarily elevating SCHMI1'1 the structure a minimum of 1' above the 100-year elevation for the area. The plan shows At-Large parking layout, and would have room for any required stormwater detention facilities. The "B-P" classification requires a public hearing be held for changes of a significant magnitude. The new 4,000 sq. ft. office building qualifies as a major change. Expenditure Required: none Source of Funds: NA Policy Issue: Economic Development in the City of Waterloo Alternative: NA CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! p i jO An Equal Opportunity/Affirmative Action.Employer Background Information: The "B-P" Business Park District was designed to allow for professional office development, with accompanying retail and commercial services serving such office uses. This development would be in conformance with this designation. The "B-P" Business Park designation furthermore requires review for the building materials, designs, layouts, to ensure they are compatibly designed with the built environment—working to keep a higher level of aesthetics, buildings, and commercial attractiveness to the business park, as well as coordinating the overall development of a larger area of land for curb cuts, traffic flow, uses, etc. Staff believes this project works to meet all these criteria and objectives of the Zoning Ordinance, and ask for approval of this request. This action will help to continue to bring new development to the area. - ��'� -. :e.a...::�� ���'�' �- Otis - - - ._ -__ .t •'.3: ''. � ':�'« tan;;;' _ _ -�1 Request For Site Plan Amendment in =°: 1 the -- `T -. 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ATHENS DRIVE r____________ ( 1 I I 1 CARDIACVEMS FACILITY 1,JA AVITA DEVELOPMENT 12-300 WATERLOO, IOWA � z:\12-3OO Sundaram\Site.dwg 05/21/2012 Legal Descrition for Dr. Sundaram "B-P" Business Park Site Plan Amendment request W 1/2 NE FRL SEC 6 T 88 R 13 EXC STREET& EXC THAT PART DEEDED TO CITY OF WATERLOO FOR GREYHOUND DR B 552 P 478 & B 552 P 474 ALSO EXC THAT PART PLATTED AS GREENBELT CENTRE PLAT NO 1 ALSO EXC THAT PART PLATTED AS GREENBELT CENTRE PLAT NO 2 ALSO EXC THAT PART PLATTED AS GREENBELT CENTRE PLAT NO 3 E 1/2 NW FRL SEC 6 T 88 R 13 EXC W 440 FT& EXC THAT PART DEEDED TO CITY OF WATERLOO FOR GREYHOUND DR B 552 P 478 & B 552 P 474 ALSO EXC THAT PART COM AT N 1/4 OR OF SEC 6 T 88 R 13 TH S ALONG E LINE OF E 1/2 OF NW FRL 1/4 126.79 FT TO S ROW LINE OF W RIDGEWAY AVE TH N 85 DEG 01 MIN 01 SEC W ALONG S ROW LINE 316.48 FT TH N 89 DEG 44 MIN 36 SEC ALONG S ROW LINE 59.46 FT TO PT OF BEG TH N 89 DEG 44 MIN 36 SEC W ALONG S ROW LINE 60 FT TH S ALONG S ROW LINE 10.02 FT TH N 89 DEG 43 MIN 53 SEC W ALONG S ROW LINE 445.11 FT TO PT 440 FT E OF W LINE OF SAID E 1/2 OF NW FRL 1/4 TH S ON PAR TO & 440 FT NORM DISTANT FROM W LINE OF E 1/2 OF NW FRL 1/4 1176.69 FT TH N 89 DEG 52 MIN 05 SEC E 369.28 FT TH N 44 DEG 52 MIN 05 SEC E 298.48 FT TH SELY ON NON TANGENT CURVE CONCAVE NELY WITH RADIUS OF 410 FT AND A LONG CHORD BEARING S 57 DEG 17 MIN 05 SEC E 466.68 FT TH S 89 DEG 53 MIN 34 SEC E 18.55 FT W ROW LINE OF GREYHOUND DR TH N ALONG WEST ROW LINE 60 FT TH N 89 DEG 53 MIN 34 SEC W 18.55 FT TH NWLY ON CURVE CONCAVE NELY WITH RADIUS OF 350 FT& LONG CHORD BEARING N 44 DEG 53 MIN 21 SEC W 549.82 FT TH N 364.92 FT TH S 89 DEG 53 MIN 34 SEC E 368.56 FT TOW ROW LINE OF GREYHOUND DR TH N ALONG W ROW LINE 60 FT TH N 89 DEG 53 MIN 34 SEC W 368.90 FT TH NLY ON CURVE CONCAVE WLY WITH RADIUS OF 430 FT&A LONG CHORD BEARING N 11 DEG 45 MIN 42 SEC W 143.80 FT TH N 21 DEG 20 MIN 32 SEC W 124.45 FT TH NLY ON CURVE CONCAVE ELY WITH RADIUS OF 300 FT & LONG CHORD BEARING N 10 DEG 46 MIN 17 SEC W 110.70 FT TH N 10.97 FT TO PT OF BEG (Page 2 of 2) - • Exhibit "A" The East One-half of the Northwest Fractional Quarter of Section 6 except the West 440 feet thereof; .the West One-half of the Northeast Fractional Quarter of Section 6; That part of the East One-half of the Northeast Fractional Quarter of Section 6 lying northwesterly of the former right of way of the Wisconsin, Iowa and Nebraska Railway Company (later known as Chicago Great Western Rail Road) except that part thereof conveyed in 538 LD 248; ,That part of the North One-half of the Southeast Quarter of Section 6 lying northwesterly of the former right of way of the Wisconsin, Iowa and Nebraska Railway Company (later known as Chicago Great Western Rail Road) except that part thereof described as follows: Beginning at the northwest corner of the Northwest Quarter of said Southeast Quarter; thence east 210 feet along the North line of said Northwest Quarter of the Southeast Quarter; thence south parallel to the West line of said Southeast Quarter 1069.56 feet; thence Southeasterly 261.64 feet along a curve concave northeasterly, having a radius of 576.62 feet and a long chord of N12°53'08"W 259.40 feet to a point on the south line of said Northwest Quarter of the Southeast Quarter which is 268,35 feet easterly from the southwest corner of said Northwest Quarter of the Southeast Quarter; thence West 268.35 feet; thence North along the west line of said Southeast Quarter 1322.37 feet to the point of beginning; All in Township 88 North, Range 13 West of the Fifth Principal Meridian, Black Hawk County, Iowa, except those parts thereof conveyed to Black Hawk County, Iowa in 119 LD 73 .and to the City of Waterloo, Iowa, in 536 LD 913, 549 LD 910, 552 LD 474 and 552 LD 478. Book , Page , File Number 2005-00025456 / .,- 1i4 CITY OF WATERLOO , IOWA wilSek et/ COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 rerl o o " NOEL C.ANDERSON,Community Planning&Development Director Council Communication BUCK or City Council Meeting: May 29, 2012 CLARK Prepared: May 25, 2012 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 COUNCIL MEMBERS SUBJECT: Adopt a resolution authorizing the Mayor and City Clerk to sign and fully DAVID execute an amendment to the original Development Agreement with FEPH-Acquisitions JONES Fund LLC (CVS Pharmacy) dated in 2012, to change parties involved, adding Iowa CVS Ward Pharmacy LLC, changing square footage from 13,000 to 13,225, changing the date of vacate from February 27, 2012 to June 15, 2012, removing reversion language for street CAROLYN conveyance, and changing notice mailing with new LLC wording. COLE Ward2 Submitted by: Noel Anderson, Community Planning & Development Director HAROLD GETTY Recommended City Council Action: Adopt resolution approving amendments as Ward3 noted. QUENTIN Summary Statement: As you may recall, the City Council previously approved a YYART Development Agreement with FEPH-Acquisditions Fund LLC for the development of a ard new CVS Pharmacy project at the northeast corner of Highway 63 and Franklin Street. RON The attached amendment will make some minor changes that agreement: WELPER Wards a. Changing entity name of LLC and mailing notice associated with it b. Changing square footage from 13,00 to 13,225 BOB c. Changing date of vacate completion dates to account for legal description error A-Large OD d. Removing reversion language from sale and conveyance of former street portion Large STEVE Of the changes above, the only major change is the removal of the reversion language. scHM TT This is being removed at the request of CVS Pharmacy for concern of not having a At-Large usable site if something were to be delayed, etc. While the City normally likes to have such language in place, staff is not as concerned for this particular case, given the amount of work already performed by CVS for work on this site, the location and layout of the portion to be vacated, and future development of the site with or without the CVS project moving ahead. The last sentence is meant to note the portion of street vacated for the request is best used for the project at hand, or future project on the site. If the project at hand were to not happen, the street portion is best served to continue to be "with" the church portions, to promote redevelopment of the site. Expenditure Required: none Source of Funds: NA Policy Issue: Economic Development in the City of Waterloo CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer V r E x t c 0) Alternative: NA Background Information: The CVS Pharmacy project at this intersection will be a great infill development project near Downtown Waterloo, and will help to spur further development along the Franklin Street corridor. The minor changes requested by this amendment are recommended for approval by staff, and have been reviewed by legal staff. AMENDMENT TO DEVELOPMENT AGREEMENT and AMENDMENT TO MINIMUM ASSESSMENT AGREEMENT This Amendment to Development Agreement and Amendment to Minimum Assessment Agreement (the "Amendment") is entered into as of May , 2012, by and between the City of Waterloo, Iowa ("City"), FEPH-Acquisitions Fund II, LLC ("FEPH"), and Iowa CVS Pharmacy, L.L.C. ("CVS"). RECITALS A. FEPH and City are parties to that certain Development Agreement dated , 2012, (the "DA") concerning the development of land (the "Property") described on Exhibit "A" to the Agreement. FEPH and City are also parties to that certain Minimum Assessment Agreement dated 2012 (the "MAA") pertaining to the Property. B. The parties desire to amend the DA and MAA on the terms set forth herein, including but not limited to an assignment and assumption of the duties of "Company" under the DA and "Developer" under the MAA. NOW, THEREFORE, in consideration of the premises and of other consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereby agree to amend the Agreement as follows: 1. Section 2 of the DA is amended to strike "13,000" therefrom and to substitute in its place "13,225." 2. Section 3 of the DA is amended to strike "February 27, 2012" therefrom and to substitute in its place "May 29, 2012." 3. Section 5 of the DA is hereby stricken in its entirety and a new Section 5 is substituted therefor, as follows: "5. Timeliness of Construction. The parties agree that Company's commitment to undertake the Project and to construct the Improvements in a timely manner constitutes a material inducement for the City to extend the development incentives provided for in this Agreement, including but not limited to its commitment to convey the City Property to Company, and that without said commitment City would not have done so. Company must obtain a building permit and begin demolition and/or construction no later than December 31, 2012, and construction of Improvements on the Property shall be completed by December 31, 2013." 4. Section 10 of the DA is amended to provide that notices to Company shall be directed as follows: CVS Caremark Corporation One CVS Drive Woonsocket, Rhode Island 02895 Attention: Property Administration Reference: Store No. 8546 With a copy to: Robert Foxworth, Esq. Mintz Levin One Financial Center Boston, Massachusetts 02111 5. FEPH does hereby assign, convey, transfer, and set over to CVS, and CVS does hereby assume and accept assignment of, all of FEPH's rights and duties of performance as "Company" under the DA for the remaining term thereof. CVS agrees to faithfully perform all DA requirements from and after the effective date of this Amendment. City does hereby consent to such assignment and assumption. 6. FEPH does hereby assign, convey, transfer, and set over to CVS, and CVS does hereby assume and accept assignment of, all of FEPH's rights and duties of performance as "Developer" under the MAA for the remaining term thereof. CVS agrees to faithfully perform all MAA requirements from and after the effective date of this Amendment. City does hereby consent to such assignment and assumption. 7. Except as amended herein, the DA and the MAA shall continue unmodified in full force and effect. This Amendment is binding on the parties and the respective successors, assigns, transferees and legal representatives of each. This Amendment may be executed in counterparts, each of which shall be deemed an original and all of which, when taken together, shall constitute a single instrument. IN WITNESS WHEREOF, the parties have executed this Amendment to Development Agreement and Amendment to Minimum Assessment Agreement as of the date first set forth above. IOWA CVS PHARMACY, L.L.C. CITY OF WATERLOO, IOWA By: By: Ernest G. Clark, Mayor Title: By: Suzy Schares, City Clerk FEPH-ACQUISITIONS FUND II, LLC By: Title: 2 STATE OF ) ) ss. COUNTY ) Acknowledged before me on , 2012 by as of Iowa CVS Pharmacy, L.L.C. Notary Public STATE OF ) ss. COUNTY ) Acknowledged before me on , 2012 by as of Iowa CVS Pharmacy, L.L.C. Notary Public STATE OF IOWA ) ss. BLACK HAWK COUNTY ) Acknowledged before me on , 2012 by Ernest G. Clark and Suzy Schares, as Mayor and City Clerk, respectively, of the City of Waterloo, Iowa. Notary Public 3 CITY OF WATERLOO O � NO. 5«t Council Communication City Council Meeting: May 29, 2012 Prepared: May 22, 2012 Dept. Head Signature: Sandie Greco # of Attachments: 1 SUBJECT: Ordinance Change — No Parking Here To Corner West Side of the 1000 Block of Heartland Hills Dr. Southerly Direction 18 Feet From the Corner of Mark Dr. Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Adopt Ordinance Summary Statement: Visibility safety issue for vehicles turning from Mark Dr. onto Heartland Hills Dr. Expenditure Required Source of Funds Policy Issue Alternative Background Information: Concerned citizens contacted my office regarding the safety issue for vehicles and bicycles. Parking is allowed on the west side of Heartland Hills, which will eliminate one parking space in the 1000 block. ORDINANCE NO. AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY ADDING A NEW SUBSECTION (53a) HEARTLAND HILLS DRIVE TO SECTION 553, NO PARKING HERE TO CORNER; AND AMENDING THE 2008 TRAFFIC CODE BY ADDING TO SUBSECTION (70) MARK DRIVE, NO PARKING HERE TO CORNER. BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: That Subsection (53a) Heartland Hills Drive of Section 553, No Parking Here to Corner, of the 2008 Traffic Code, is hereby added as follows: (53a) Heartland Hills Drive West side of the 1000 block of Heartland Hills Drive. That Subsection (70) Mark Drive, of Section 553, No Parking Here to Corner, of the 2008 Traffic Code, is hereby added as follows: (70) Mark Drive Southerly Direction 18 feet from the corner of Mark Drive. PASSED AND ADOPTED by the City Council this day of , 2012, and approved by the Mayor this day of , 2012. Ernest G. Clark, Mayor ATTEST: Suzy Schares, City Clerk CITY OF WATERLOO Council Communication City Council Meeting: May 29, 2012 1s 1&-vW A10.5in Prepared: May 22, 2012 Dept. Head Signature: S.G. # of Attachments: 1 SUBJECT: Ordinance Change —Yield Street Burton Ave. at Park Rd. Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Adopt Ordinance Summary Statement: Rescind Burton Ave. as a thru street at Park Rd. to Burton Ave. being the Yield street at Park Rd. Expenditure Required: Source of Funds: Policy Issue Alternative Background Information: Due to the increase of traffic at the T-intersection, Burton Ave. is being changed to a Yield street with the removal of a stop sign on the southwest side of Park Rd. (exiting from the park). Traffic on Park Rd. will Yield to Burton Ave. ORDINANCE NO. AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY: ADDING SUBSECTION (3a) BURTON AVENUE TO SECTION 545, YIELD STREETS; AND REPEALING PART OF SUBSECTION (23) BURTON AVENUE OF SECTION 543, THRU STREET PARK ROAD TO NORTH CORPORATE LIMITS. BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: That Subsection (3a) Burton Avenue is hereby added to Section 545, Yield Streets, of the 2008 Traffic Code, as follows: (3a) Burton Avenue at Park Road That Subsection (23) Burton Avenue of Section 543, Thru Streets, of the 2008 Traffic Code, is hereby amended by repealing "Park Road to north corporate limits". The remainder of Subsection (23) Burton Avenue of Section 543, Thru Streets, of the 2008 Traffic Code shall remain in full force and effect. PASSED AND ADOPTED by the City Council this day of , 2012, and approved by the Mayor this day of , 2012. Ernest G. Clark, Mayor ATTEST: Suzy Schares, City Clerk II CITY OF WATERLOO 7411-1(W: 49(619.6&' Council Communication City Council Meeting: May 29th, 2012 Prepared: May 23rd, 2012 Dept. Head Signature: Dan Trelka, Director of Safety Services # of Attachments: SUBJECT: Permission to bid and set date of hearing for Uniform and Equipment purchases for the Police Department. Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Approve permission to bid and set date of hearing to receive and file bids for Uniforms and Equipment for June 18th, 2012. Summary Statement: We received approval from the Finance and Public Safety Committee's to proceed with this bid process. We would like to set the date of hearing for June 18th, 2012. Expenditure Required: Yes Source of Funds: Uniforms are purchased out of the General Fund Policy Issue: None Alternative None Background Information: None CITY OF WATERLOO J (9 Council Communications City Council Meeting: May 29,2012 Prepared: May 24, 2012 Dept. Head Signature: # of Attachments Subject: CITY CLERK'S OFFICE REMODEL Submitted by: Craig Clark Building OfficiaU Maintenance Administrator Recommend City Council Action: to instruct Building Official/Maintenance Administrator to prepare specifications, form of contract, ect. In conjunction with City Clerk's Office Remodel be received,placed on file and approved. that specifications, form of contract, ect. In conjunction with City Clerk's Office Remodel be received and placed on file that"Resolution preliminarily approving specifications, form of contract, ect. In conjunction with the above described project", be adapted. That"Resolution setting date of hearing on specifications, form of contract, ect. And bid opening as June 11 at 5:30 p.m. in the City Hall Council Chambers on the above described project", be adopted and City Clerk instructed to publish notice of same. Summary Statement: Expenditure Required: Source of Funds: 411-22-8800-2152 Background Information: - CITY OF WATERLOO, IOWA .�.���.!Ilt'��ji ty�T�m WASTE MANAGEMENT SERVICES q� - 0 3505 EASTON AVE. WATERLOO,IA 50702 (319)291-4553 FAX(319)291-4523 rerl00 LARRY N.SMITH SUPERINTENDENT Council Communication Mayor City Council Meeting: 5/29/2012 BUCK Prepared: 5/29/12 CLARK Dept. Head Signature: Larry N. Smith, Superintendent # of Attachments:_ 1_ _ COUNCIL MEMBERS SUBJECT: Disinfection Facilities City Contract# 817 DAVID ZONES Submitted by: Keith Kearns, Collection System/Maint. Supervisor `ek-- Ward I CAROLYN Recommended City Council Action: Resolution approving award of Contract, Bond COLE and Certificate of Insurance to Story Construction of Ames, IA. in the amount of Ward 2 $4,123,000 for City Contract#817, Disinfection Facilities at the Water Pollution HAROLD Control Facility(WPCF) 3505 Easton Ave. Waterloo, IA. GETTY Ward 3 QUENTIN HART Summary Statement; Ward 4 RON WELPER Expenditure Required: $4,123,000 Ward 5 BOB GREENWOOD Source of Funds: 611 14 5320 2163 At-Large STEVE SCHMITT Policy Issue: At-Large Alternative: Background Information: WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer fr:P?111, Iowa Department of Transportation District 2, 1420 4th Street SE, Mason City, IA 50401-4438 illIP 641-423-7584 or 800-477-4368, Fax 641-423-0246 RECEIVED MAY 03 2012 May 2, 2012 Ref. No.: ITS-218-7(226)-25-07 Black Hawk County 2012-M-265 The Honorable Buck Clark 91* Mayor of Waterloo I 715 Mulberry Street Waterloo, IA 50703-5783 Dear Mayor Clark: This is official notification to your City Council that the Iowa Department of Transportation (DOT) proposes to let a dynamic message signs project on U.S. 218 in the cities of Wateroo and Cedar Falls on June 19, 2012. This project lies within the city. The work will be done in accord with the current Form 810034 "Agreement for Primary Road Extension Maintenance and Operation". Project costs will be paid from the Primary Road Fund and no charges will be made against the City. The project is proposed for construction during 2012. Subject to the approval of, and without expense to the DOT, the City agrees to perform (or cause private utilities to perform), all relocations, alterations, adjustments or removals of existing utility facilities including but not limited to power, telephone and telegraph lines, natural gas pipelines, water mains and hydrants, curb boxes, utility accesses, sanitary sewers, and related poles, installations and appurtenances, whether privately or publicly owned, and all other facilities or obstructions which are located within the limits of an established street or alley and which will interfere with construction of the project, all in accordance with the Utility Accommodation Policy of the DOT. No work on existing utilities is anticipated with this project. Resident Engineer, Ron Loecher, of New Hampton, Iowa, telephone number 641-394-3163, will advise you of the contractor's proposed schedule when the information is available. We would appreciate this project notification being included on your next City Council meeting agenda as a matter of information for the Council members. If you have any questions concerning the work involved, please contact this office as soon as possible in order to expedite any possible changes. Sincerely, f/ILd y .a-i..._cC20-r Vicki Dumdei, PE District 2 Engineer VLD/Im cc: Deanne Poppe, Office of Local Systems Ron Loecher, RCE-New Hampton y WATERLOO PUBLIC LIBRARY—Board of Trustees—April 9,2012 Submitted by Kim Chapman Members present: Sue Smith,Alex Crouse, Karol Erdmann Members absent: Jan Hahn,Troyce Vich Others present: Sheryl McGovern, Lori Petersen, Kelly Stern,Amy Rousselow, Nick Rossman, Mike Dargan, Carolyn Sallis, Kim Chapman The regular meeting of the Waterloo Public Library Board of Trustees was called to order by President Sue Smith at 12:02 p.m. Moved by Erdmann, seconded by Crouse,to approve the agenda with the amendment moving Oral Comments of Board Members, Staff and the Public after Minutes of the March 12, 2012 meeting and before Financials. Motion carried. Moved by Crouse, seconded by Erdmann,to approve the March 12, 2012, regular meeting minutes as presented. Motion carried. Oral Comments of Board Members,Staff and the Public • Gregory McClain, 142 Presley Circle, Waterloo, IA,asked that a strict policy regarding cell phone use at the public computers be implemented. He asked for policy change and to implement a no cell phone policy, especially in the public computer area. He said he called and spoke to the director and asked her what policies other libraries use. He said the Cedar Falls Public Library has strict policy and signs stating"cell phones not allowed." Karol Erdmann asked him for clarification regarding talking or using a cell phone at a computer station. Sheryl McGovern responded there is no cell phone use policy at CFPL; however, the staff relies on the behavior policy. She said she did not do an official search for a cell phone policy at other libraries. She said the new configuration on second floor should somewhat take care of some of the issue. Mr. McClain said he is asking for a policy for no cell phone use in the computer area. The financial sheets and bills were reviewed. Budget amendments are due to the finance office by April 26 and will be brought to the Board at next month's meeting. Sheryl reported there should be a large amount of tax levy money within the next couple of months. Selectors are being pushed to compile orders. Eleven and one half percent of the total budget needs to be spent on materials this fiscal year to meet accreditation standards. Alex Crouse suggested a copy of each title listed in Modern Library, 100 Best Novels of All Times, be purchased and added to the collection. Moved by Erdmann,seconded by Crouse to pay the March bills, including the list of additional bills. Motion carried. The March statistics were reviewed, noting usage is down about 1.5%from this same period last year. Director's Report • Report on poll results regarding meeting time—Sheryl reported these meeting times ranked highest in the poll results: Monday at noon;Thursday at noon. Jan responded that early morning is best for him. Sue Smith said she will call Jan to see if he is available for a 7:00 a.m. meeting at the next scheduled meeting, May 14. Alex suggested leaving the meeting time as is until two new Board members replacing Sue and Troyce are appointed to begin July 1. The last discussion is to meet May 14 at 7:00 a.m. • 2od Floor Plan Progress Report—Sheryl reported Tim Jones is updating the second floor plan so that the cost of moving the computers can be obtained. Improving signage has been suggested by staff members, as has naming opportunities for different areas, including the "old" reference workroom, which some staff would like to see made into a local history room. Asking for donations and allowing the donor naming rights has been suggested by staff. Alex Crouse raised a question about the possibility of a donor wall. • Building Updates—Sheryl reported Pat Andreasen, owner of Perto Corp., the company who cleans the building, is retiring and has found another company, Superior Cleaning from Independence,to take over her business. Sheryl talked to Suzy Schares, City Clerk, and options are to do a reassignment of the contract or to void the contract. Sheryl said Pat would act as a consultant with Superior, who also cleans the Independence Public Library. They will retain some of Pat's employees. It's believed the contract is due to expire February 2013,so could be up for bid shortly. Sheryl reported the sign on Park and Commercial Streets was shot with a paintball, but Pat was able to clean it off. Other downtown buildings received some paintball damage around that same time frame. There has been some discussion by the building maintenance department head of removing the courtyard and trees to make additional parking. Mike Dargan is working with Jeff Siebel on the security camera plan. • Miscellaneous—Sheryl will be gone for vacation beginning April 15 and plans to return to work April 23. The Board discussed Mr. McClain's concern regarding cell phone usage in the Library; Sheryl said there is no specific policy on cell phone usage and that the Behavior Policy would apply. Alex Crouse does understand the patron's concern regarding no use of cell phones at the computer. Karol Erdmann said that sometimes a person may have to be on the phone when on a computer. Should the computer area be designated as a quiet area? The consensus is to discuss this issue with staff for input. Sheryl will forward a copy of the Behavior Policy to Mr. McClain pointing out the policy does address disruptive behavior. Informational Reports from Staff • Mike Dargan,Tech Systems& Reference—Demco will replace the self-check kiosk models that are not working correctly with the same models as the other two currently being used. He is assembling the netbook cart for the thirteen netbooks ordered through Kelly's grant project. He has ordered ten refurbished Dell computers. • Carolyn Sallis, CWA President—nothing to report. • Nick Rossman, Circulation—several Demco representatives visited a couple of weeks ago to do some filming of the finished RFID project, along with interviewing some of the staff involved with the project. Sheryl added that 74%of the circulation went through the self-checks in March. Nick will be attending the IUG (Innovative Users Group)conference next week. • Amy Rousselow, Volunteer Coordinator—National Library Week is this week. At the public service desks will be a basket of candy and a document indicating the tax payer's return on investment for library service. National Volunteer Week is next week;the FOL bulletin board has been updated, and a small gift for volunteers will be placed at the FOL desk. The adult summer program will be a VIP rewards program and will include a grand prize drawing of an e-reader. • Kelly Stern,Youth Librarian—Kelly attended the PLA (Public Library Association) conference last month where she learned a lot and will implement some of what she learned into youth programming here. The youth department is preparing for the summer program. The after school program, which includes the netbooks received through the IPTV grant,will be in place soon. • Lori Petersen,Technical Services—Tech Services is ordering "like crazy." Lori will attend the IUG conference next week. • Kim Chapman, Business Office—nothing new to report. Referred for Board Action • Board of Trustees Meeting Time—after discussion, moved by Crouse, seconded by Erdmann to change May's meeting to 7:00 a.m.; after further discussion,the motion was amended by Crouse, seconded by Erdmann to retain the normal meeting time . Motion carried. • Black Hawk County Contract for Library Services FY13—the county contract is based on circulation to rural residents and the library's materials budget. Moved by Erdmann, seconded by Crouse to approve the FY13 county contract. Motion carried. • Waterloo Public Library Long Range Plan—the plan was reviewed. Moved by Crouse, seconded by Erdmann to approve the plan. After discussion, the motion was amended by Crouse to move "a safe experience" into the first point under the goal "Visit a Comfortable Place: Physical and Virtual Spaces"; seconded by Erdmann. Motion carried. • Reassignment of Custodial Contract—moved by Crouse, seconded by Erdmann to reassign the janitorial contract. Motion carried. • Library Security Bid Document—the bid document was reviewed. Moved by Erdmann, seconded by Crouse to approve the security bid document. Motion carried. • Consideration of Appeal of Nicholas Lavin—after discussion, moved by Erdmann, seconded by Crouse to deny the request of Nicholas Lavin, a registered sex offender committing a crime against a minor,to be allowed to enter the library. Motion carried. Unfinished Business • L/M is working on revising and/or clarifying the tardy/attendance policy. FOL Liaison • Erdmann reported The Book ReView was completely emptied March 1 and restocked with clean, more appealing, saleable items. Hardback book prices have been increased to$2. Amy Rousselow and Erdmann will plan for the FOL involvement with HCC for this fall's Arboretum Day. The next meeting is May 14, 2012, at noon. Moved by Crouse, seconded by Erdmann to adjourn. Motion carried. The meeting adjourned at 1:30 p.m. ' r MINUTES COMMUNITY DEVELOPMENT BOARD MEETING April 17, 2012 The regular meeting of the Community Development Board was held in the City Council Chambers, 715 Mulberry Street, Waterloo, Iowa, and called to order by Chair Eric Johnson at 4:00 p.m. on Tuesday, April 17, 2012. Members present: Mickye Johnson, Gary Rankin, Bob Reisinger, Jeri Thornsberry, Maxine Tisdale and Chairman Eric Johnson. Members absent: Amber Boyd. Also present: Rudy Jones, Community Development Director;Noel Anderson, Community Planning & Development Director and Ann Northey, Administrative Secretary. A. APPROVAL OF THE AGENDA. Chairman Johnson indicated Board packets were mailed and asked for additions or corrections to the proposed agenda. It was moved by Mickye Johnson and seconded by Gary Rankin to approve the Agenda. Motion carried. B. APPROVAL OF THE MINUTES FOR THE REGULAR MEETING ON MARCH 20,2012. Chairman Johnson indicated the minutes for March 20, 2012 were mailed and asked if there were any corrections or changes to the minutes. It was moved by Jeri Thornsberry and seconded by Maxine Tisdale to approve the minutes of the regular meeting on March 20,2012 as mailed. Motion carried. C. OLD BUSINESS. 1. Single Family Unit Production—Round 1 Update (June 30,2012). Chairman Johnson noted Round 1 of the Single Family Unit Production program has a deadline of June 30, 2012 and asked Rudy Jones for an update. Rudy Jones stated John Rooff submitted an email indicating the final closing for Round 1 is set for the first week of May. Chairman Johnson noted seven units have been constructed under Rooff's commitment for Round 1. 2. Single Family Unit Production—Round 2 and Round 3 Updates (December 31,2012). Chairman Johnson indicated Round 2 and Round 3 for the Single Family Unit Production programs both have a deadline of December 31, 2012. Rudy Jones reported that Iowa Contractors are working at the Summerland site and have completed and sold their commitment of 10 units for Round 2. Rooff Development also has 10 units to build, with four or five under construction, and nine of them being pre-sold. These units are mostly at the West Parker and Minutes • April 17,2012 Page 2 Burton sites. We anticipate all the units for Round 2 will be completed by December 31, 2012. Rudy Jones indicated that no units were committed to Rooff Development under Round 3. Chairman Johnson clarified that the Board did not award any units to Rooff Development in Round 3. Rudy Jones reported that Iowa Contractors were awarded 17 units under Round 3, with eight units up and eight units pre-sold. Chairman Johnson inquired if any of Iowa Contractors' units were outside of the Summerland site? Rudy Jones stated that five units of their commitment would be built at locations, yet to be determined. Rudy noted he would be working with the developers in the coming week to finalize these layouts and what will work best, and most likely they will be in the Burton Avenue location. Bob Reisinger inquired about the commitment awarded to Skogman Homes in Round 3. Rudy Jones stated Skogman Homes was initially awarded those five houses at the Van Eaton site, but after our proposal was submitted, Skogman decided he was not able to do those, so we transferred them to Iowa Contractors. Rudy confirmed that Skogman was awarded additional homes in Round 4. Chairman Johnson stated he would like to see these funds become a catalyst to jumpstart housing in the south or west side of town and be more of a mainstay on the north and east sides of the city. The Chairman indicated he was hard pressed to continue to keep putting money into the Summerland site and we are past the jumpstart stage there. Not every lot should be dependant upon our funding. Bob Reisinger noted he would like to see more funding directed into the East 8th Street and Sycamore areas. Bob Reisinger indicated the mindset is changing and new construction activity is going on in various locations. Gary Rankin, as a member of the subcommittee reviewing applications, indicated the funding was split between the three applicants and briefly discussed the Skogman's development at Crossroads. Further discussion ensued on various new construction developments within the city, Orange School area and other sites. Rudy Jones interjected that under Round 1, Iowa Contractor Services was the only developer that invested in his own project by buying the land verses other projects where the city contributed land to the developers. 3. Single Family Unit Production—Round 4 Update(March 15,2013). Rudy Jones stated the proposal has been submitted to the State of Iowa for Round 4 and we are awaiting their review and approval. 4. Neighborhood Stabilization Program—Round 1 Update (July 31, 2013). Rudy Jones stated we are substantially complete with Round 1, with only one or two units to finalize. 5. Neighborhood Stabilization Program—Round 3 Update (February 28, 2014). Rudy Jones reported the rehabilitation contractor is on site to start his demolition work. Demolition for the 900-1000 blocks are complete. We have requests for proposals out for the new construction due next week. Minutes April 17,2012 Page 3 We will need subcommittee participation on these proposals. 6. Multi-Family Rental Housing—Round 4 (Application deadline 4/20/12). Rudy Jones explained there has been considerable interest in this round of funding for Multi-Family Rental Housing, and we hope to have three or four proposals to review. The City of Waterloo did not lose any housing units in the flood of 2008, but we may be considered for the secondary funding. D. NEW BUSINESS: 1. Subordination Request from Veridian Credit Union on forgivable mortgage to Margaret Pontious of 829 Home Park Blvd. Chairman Johnson reviewed the terms of the proposed new loan for Margaret Pontious of 829 Home Park Blvd. and noted the good interest rate of 4%. She will be paying off some debt and there is cash out, however,the loan is up on 5/21/13. Maxine Tisdale now present. Discussion continued on the loan terms. Gary Rankin and Mickye Johnson expressed concerns over the cash out and consumer debt. Chairman Johnson indicated he is leaning toward approval of the subordination due to the length of time left on the loan and the better position this will give Ms. Pontious. Following discussion,it was moved by Bob Reisinger and seconded by Jeri Thornsberry to approve the subordination request from Veridian Credit Union on the forgivable mortgage for Margaret Pontious of 829 Home Park Blvd. The new loan will be in the amount of S70,000 at 4% interest for 360 months. Chairman Johnson indicated there were some reservations with approving the loan. On roll call: Mickye Johnson,Bob Reisinger, Maxine Tisdale,Jeri Thornsberry and Chairman Eric Johnson voted Aye. Nays: Gary Rankin. The Chairman declared the motion carried. 2. Endorse Rehabilitation Contracts for March 2012. (Report attached.) Chairman Johnson indicated the March report was included in the packet. Mickye Johnson inquired as to the number of resources still available for rehabilitation. Discussion on changing the report to indicate the Allocation Amount with another column entitled Used to Date. Board members agreed this would be helpful, unless it is too much work to detail this way, with this being reported to the Board either monthly or quarterly. The Chairman noted this might help the Board be more pro-active about shifting funds within the program. Rudy indicated he would look into getting this report changed. Jeri Thornsberry inquired about promoting the Lead Grant funding. Rudy Jones stated we are working on different marketing schemes, numerous mailings have gone out and our new billboards are up. We are doing assessments and initial contracts are underway. Rudy presented a miniature display of the Lamar billboards. Mickye Johnson asked for similar posters to place in downtown sites. Rudy Jones reported the billboards were put up in various locations on University, Franklin, West l 1th, Highway 63 South, West 5th Street and LaPorte Road. Minutes • April 17, 2012 Page 4 Chairman Johnson asked how long the billboards would be displayed. Ann Northey reported we purchased the sites for one month; however, displays will remain on the billboard until someone else buys that spot. Chairman Johnson inquired if we got a deal on this. Ann Northey stated we paid for three boards. The city owns some property that the signs sit on, so we were able to get seven boards free. She noted all we paid for was the posters; so 10 boards were displayed for $1,700.00. Chairman Johnson asked for other questions concerning the contracts and there were none. It was moved by Mickye Johnson and seconded by Gary Rankin to endorse the rehabilitation contracts for the month of March 2012. Motion Carried. E. DISCUSSION ITEMS. Jeri Thornsberry expressed concern over the Homeowner Evaluation for 204 Western, whereby the contractors were asked to quit smoking in the home and did not comply. There should be some consequences for this behavior. Mickye Johnson asked if there was a procedure to follow up on this. Rudy Jones indicated we do follow up on these types of complaints and it goes into a contractor file. If issues are not corrected the contractor can no longer participate in our program. Rudy noted most contractors comply with our requirements. Chairman Johnson asked if Rudy would investigate this and get back to the Board. Rudy indicated he would visit with Mark Boesen. 1. Local Housing Trust Fund. Rudy Jones stated because of our decreased funding levels, we have been working with a core group of people to get community input on the Local Housing Trust Fund. Holding this meeting is part of the criteria for applying for funds from the Iowa Finance Authority. We must compile a Housing Action Plan to pursue these funds, and with enough community support we hope to make this happen. The Housing Trust Fund must have more participation from non-governmental entities. Nonprofits need to step forward to make this program work, and we are beginning to get a good cross section of the community involved. Chairman Johnson indicated this obviously might be another source of funds that we can tap into for the community, and offered his assistance in setting up a nonprofit corporation. 2. Fair Housing Symposium. Rudy Jones stated as part of our partnership with the Waterloo Human Rights Department,they are putting together a fair housing conference at the end of April and the Board is invited to participate. This falls into place with our Analysis of Impediments to Fair Housing. A recent grant was awarded to the Human Rights Department to help provide education about fair housing issues. Minutes April 17, 2012 Page 5 Bob Reisinger indicated he would be attending the conference as a representative of the Board of Realtors. Several other Board members indicated they would plan to participate. Chairman Johnson inquired when the FY2013 CDBG & HOME Consolidated Plan Budget would be presented to the City Council. Rudy Jones stated the proposed plan would be reviewed at the April 23, 2012 City Council Meeting. Chairman Johnson circulated a spreadsheet on the CDBG and HOME activities that he has created over a number of years. The Chairman noted it shows by year what we received for funds and what has been paid out. The graph shows CDBG funding decreasing over the years. He noted we try to keep administrative costs under 40%. This is just for historical significance to see how the programs have developed over the years. The Chairman stated he believes we are in line, staff-wise, and we are interested in any program funding that provides for those administrative costs. Bob Reisinger asked to discuss the work being done on East 8th Street and Sycamore. He noted it doesn't seem like we are coordinating efforts in developing this area, with housing units, rehabilitation and multi- family apartment units. The riverfront is going to be an anchor for the rest of this area and it seems there is no specific development plan. Bob stated he would like to meet with Noel and Rudy to consider a development plan so we all work together for the same goals. Rudy Jones added there was a preliminary idea some years ago that never materialized. With the funds Community Development receives, we were trying to address the affordable units with available funding. Rudy noted we have not engaged in the condo/apartment infill construction discussions. Bob Reisinger stated there just doesn't seem to be a clear vision and a master plan would be helpful. Chairman Johnson agreed with this suggestion and felt the direction should come from the Planning and Zoning Department. F. ADJOURN MEETING. With no further business to come before the Board, the Chairman adjourned the meeting. Respectfully submitted, Robert J. Reisinger, Board Secretary Minutes ' April 17, 2012 Page 6 Mach 2012 Contacts signed I 1 afala22 rryarsuaVafkriAtqiP.pat:.......e ° CMG Rehab Program e ;: + e °CORM e i;tas i�ixrasT:R aCCai ORM : Plink TFdCSC6 C7TG i AMA? 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RORTrLCT05 MIS 0.10LA"T If:.ON rallfuttentoalms ecr ecklt taCrtord'i Caneitie Clambers Wad 1051 126Rider or rmar 1'We 311:2012 4,003AQ 52549 owneralnd6 'S�ladR efak Wad a 1052 pa24-.411 Steel ` roar 3 tutl0car -tare ,3P9' 112e 4-003.03+r-i547 owner .in vuhaened&ZeitaBatalc Tl 1053 4 511 W.6,71 Street root krwr h s,Ocrest 3�2712012 2933.00 Tdad e e 11L433A® + , e + O e e' + + O + HOME Reheblat tion cornea- 4 Tomo mart wince aCCFGra F�1EF �..C.A ICTOF C3TG :AMR/ _... . i Cot vftti.ats,rea+t ha ?auto elik Orl?M itframon.rlay tricot JEW Tetez 3 nIh O Jai 1561 607 .er creel Me kali m'ir&at UV- e t wme 317!1 :2a57Joo 4T11s& BITho a !MB 1 932!ism aal;ais xar:ms 30131.2012 10, .00 e • e e �a e O + e &32,479.00 4 + + Lead G amtProgram . ' c T hal; TSRaSrS: M..11M: taaci9S FIDtiri sY_071TAIICTCC COG 44230.7 .. ateri Tel z Merd o 1,;73-1 t 1561 607 Eueigen tare! i33"I Eta^ 'me trip! :3:7.2012: 6500.001: • 4211e&,111Thoge l.+ab T 1562 1523'5our9md Ave; driers 311312012'•. 600000': 1.a11J1 muffs vlmm a 1563 a 105 4a1)t' • pTa D e3,"° 2012e 6.120.00e .lair+ e d r Mai 3216 47 At the regular meeting of the Board of Waterloo Water Works Trustees, held Wednesday, May 16, 2012, there were present Terry M. Kuntz, Chairman; Rodger Burris, Vice-Chairman; and Mary H. Potter, Trustee. Also in attendance: Steve Schmitt, Waterloo City Council Member; Tim Robbins, Water Production Manager; and Dennis Clark, General Manager and Secretary. Terry Kuntz called the meeting to order at 8:00 a.m. The Board approved to adopt the agenda. The minutes of the regular meeting of April 18, 2012, were approved as read. Kim Howard, Registered Dental Hygienist, is the area I-Smile Coordinator through the Black Hawk County Department of Health. Ms. Howard spoke in support of community water fluoridation. Dental tooth decay is the single most common chronic childhood disease. Fluoridation is the single most effective intervention, saves money, benefits all consumers across socio-economic status, benefits children and adults, and the benefits last a lifetime. Fluoridation is endorsed by virtually every leading scientific and professional organization in the public health field. Upon motion, unanimously passed, the following Bills Resolution was adopted. BE IT RESOLVED BY THE BOARD OF WATER WORKS TRUSTEES OF THE CITY OF WATERLOO, IOWA: That the bills listed below for which warrants against the funds designated, have been issued in payment, are found to be correct, and the acts of the Secretary in issuing and delivering said warrants are hereby ratified and approved. APRIL 30, 2012 GENERAL FUND 46355 Cedar Valley United Way Authorized payroll deduction for 123.00 United Way 46356 ING Life Insurance Authorized payroll deduction for 4,238.00 deferred compensation 46357 Lincoln Financial Group Authorized payroll deduction for 40.00 deferred compensation 46358 Public Employees Credit Authorized payroll deduction for 2,986.50 Union credit union 46359 Charles Schwab Institutional Authorized payroll deduction for 1,931.02 employee pension contribution EFT Treasurer, State of Iowa State withholding tax 6,347.00 EFT US Department of Treasurer Federal withholding tax 16,909.32 46360 Advanced Systems, Inc. Maintenance contract for copying 160.12 machine 46361 Alliance Benefit Group Pension distribution calculation for 120.00 D. Blake 46362 Terry Poe Buschkamp Refunded overpayment on bill 130.11 46363 Corey D. Fanton M. D. & U. D. refund 8.49 46364 Erica McBride 33.09 46365 Priscilla Moore " It 26.45 LI 46366 Dashauna Spates 10.30 It 46367 Kelvin J. Shears 13.02 46368 Kyaw Lwin " " " 9.58 46369 Billy & Lilly Jones " 23.00 46370 Mark Judge 52.68 46371 Mike J. Thompson " " 26.45 46372 Ashley Nelson 36.45 46373 Whitney Free-Bakula 30.45 46374 David Fernau 64.43 48 46375 Andrea Skopec M. D. & U. D. refund 48.59 46376 Seth Velasquez 57.71 46377 Andrea R. Gardner " " if II13.86 46378 Jaime L. Sewell " " 11132.25 46379 Coachlight Homes, Inc. 44.93 46380 Frank E. Shankle " " " It40.06 46381 Black Hawk Waste Disposal Waste disposal 94.00 46382 Campbell Supply Safety supplies, white locating flags, 863.79 plastic anchors, batteries and cleaner 46383 The CBE Group, Inc. Collection fee 52.48 46384 CenturyLink Service 364.13 46385 Ferguson Enterprises, Inc. Flange spacer 302.35 46386 Frickson Bros. Excavating Repaired water service line at 2,295.00 2127 E. 4th St. 46387 Hach Company Water treatment supplies 1,541.94 46388 HyVee Accounts Receivable Restroom supplies 127.84 46389 Iowa Public Employees IPERS for 12 employees 6,599.04 Retirement System 46390 IWI Motor Parts Air filter for unit #8 14.77 46391 Menards Dehumidifier, garden hoses, nozzles, 466.48 hose repair kits, zip ties, garbage bags and kitchen supplies 46392 MidAmerican Energy Co. Gas, power and electric 26,127.60 46393 Mutual Wheel Co. Light bars for unit #5 and #17 1,020.00 46394 Northway Well & Pump Co. Rebuilt pump at well #22 33,365.52 46395 PDCM Insurance Iowa Public Official Bond for Terry 1,068.00 Kuntz and auto insurance for one employee 46396 Postmaster Postage 190.00 46397 Rochester Armored Car Co. Armored car service 241.81 46398 Charles Schwab Institutional Employer contribution to employee 34,750.00 pension fund 46399 Scot's Supply Swivel for hydraulic hose reel 20.89 46400 Sensus Metering Systems One 6" Omni meter 3,456.00 46401 Special Occasions Tables and chair rental for Competent 70.62 Person Class 46402 Staples Camera for distribution department 79.97 46403 Storey Kenworthy Pens, phone cord, toner and copying 381.24 machine paper 46404 Utility Equipment Co. Hydrant oil 98.96 46405 Van Wert, Inc. Monthly meter reading service 4,791.00 46406 Witham Auto Center Painted new rear bumper on unit #10 661.89 46407 Waterloo Water Works Kimball South billing charges and 98.62 reimbursed petty cash for copies, printer repair parts and door bumper pads for unit #4 EFT State of Iowa Treasurer Sales tax 16,128.98 46408 ABM Janitorial Janitorial services for April 1,041.50 46409 Acco Unlimited Corp. Chlorine and HFS 9,482.57 46410 All State Rental Hammer drill and bit to drill water 38.00 line holes at well #19 46411 Gary Ritter Overpayment on bill 27.00 46412 Silver Eagle-Harley Overpayment on final bill 1.80 Davidson 46413 Regions Bank Overpayment on final bill 247.05 46414 Samuel Franzen M. D. & U. D. refund 2.86 46415 Jordan Walbaum 12.99 46416 Latisha Nash " " " It 52.71 46417 Jo Ann Ireland " " if 1470.41 46418 Melissa Schoenfelder if " " IL 44.93 46419 Linda A. Bascom 9.99 46420 Jose Gonzalez 44.03 46421 AWWA Membership renewal for S. Kerns 84.00 49 46422 Black Hawk County Auditor Water and sewer bond fees 45,397.60 46423 BMC Aggregates, L.C. Roadstone 332.99 46424 Campbell Supply Impact wrench, repair parts for 209.35 impact wrench and plastic anchors 46425 C & C Welding & Welded plates on aluminum racks 70.00 Sandblasting 46426 City of Raymond Sewer bond, garbage and yard 11,693.84 waste fees 46427 City of Waterloo Sewer, garbage and storm water 1,139,592.98 for March 46428 Brian Johnson Reimbursement for uniform cost 60.00 46429 Steve Kerns Reimbursement for cell phone 50.00 46430 Kirkwood Community Water Distribution Operation and 310.00 College Maintenance self-study course for two employees 46431 Kwik Trip, Inc. Fuel for vehicles 4,039.33 46432 Travis Larson Reimbursement for cell phone 50.00 46433 Nilles Associates Dewitt Road Water Main Extension 7,577.50 engineering and design services 46434 Office Concepts, Ltd. Printed envelopes 1,937.70 46435 Radio Communications Monthly access fee and pager rental 154.00 46436 Schimberg Co. Fittings and gaskets 12,963.50 46437 Sensus Metering Systems Touchpads for remote meter installations 973.00 46438 Steffen Hydraulic hose for power unit 550.00 46439 United Rentals, Inc. Safety tee shirts 510.00 46440 Utility Equipment Co. Gaskets for fittings, meter gaskets, 4,365.87 hydrant flags and curb box repair sleeves 46441 Rick Wilberding Reimbursement for cell phone 50.00 46442 Waterloo Water Works Reimbursement of city service fees 11,997.38 46443 ING Life Insurance Authorized payroll deduction for 4,253.00 deferred compensation 46444 Lincoln Financial Group Authorized payroll deduction for 40.00 deferred compensation 46445 Public Employees Credit Authorized payroll deduction for 2,986.50 Union credit union 46446 Charles Schwab Institutional Authorized payroll deduction for 1,903.47 employee pension contribution 46447 Teamsters Local Union #238 Authorized payroll deduction for 814.00 union dues EFT State of Iowa Treasurer Sales tax 13,000.00 EFT US Department of Treasurer Federal withholding tax 16,868.05 46448 American Veterans Repaired water service line at 3,850.00 Plumbing, LLC 304 Sumner Street 46449 Kathleen T. Gorman Overpayment on final bill 101.28 46450 Alexis Persson Overpayment on bill 135.29 46451 Lashayla L. Wright M. D. & U. D. refund 8.49 46452 Shaniqa Neal 1.77 46453 Brian Sbiral 5.29 46454 Jason Foster 9.65 46455 Dorothy Hill " 39.45 46456 Jessica M. Nelson " " " ti 39.63 46457 Mumin Pilipovic ,, " " 61.07 46458 Randall R. Fisher, Jr. it it " it 61.07 46459 Laura Marentic it " It tt 38.21 46460 Arlyss L. Luloff Overpayment on final bill 1.43 46461 Aramark Uniform Services Towel service 265.85 46462 Benton's Sand & Gravel Hydrant M. D. refund 852.18 46463 Black Hawk County Data processing for March 6,252.35 Treasurer, MIS 46464 Black Hawk Electrical Co. Replaced ballast in office 90.86 46465 Campbell Supply Cloth rags 99.49 46466 Central Tank Coatings, Inc. Kimball Avenue Water Tower 120,650.00 Rehabilitation Project 50 46467 Community National Bank Bank charges for March 449.36 46468 Fastenal Bolts for meter installations 64.00 46469 Gierke-Robinson Co. Blue locating paint 220.80 46470 Hogan & Hansen Payroll and consulting services 428.40 46471 Johnstone Supply Split clamps 70.36 46472 Keystone Laboratories Water sampling 930.00 46473 Kirkham Michael & Assoc. Shaulis Road Water Main Extension 1,719.39 Project 46474 Kirkwood Community Water Distribution Operation and 155.00 College Maintenance self-study course for one employee 46475 Menards Parts for eyewashes at wells, lag 472.22 screws, drill bits, kitchen supplies, solid blocks, shovels and small fittings 46476 PDCM Insurance Additional insurance premium for 10,759.00 units #15 & #17 and boiler renewal 46477 Postmaster Postage 10,000.00 46478 R Company, Inc. Repaired water service line at 3,600.00 806 Ash St. 46479 Schimberg Co. Fittings 16,545.10 46480 Sensus Metering Systems Radio read meters 12,825.00 46481 Swisher & Cohrt, P.L.C. Legal services 55.50 46482 Terracon Consultants, Inc. Compaction tests on Sager Avenue 201.25 46483 TestAmerica Laboratories Water sampling 40.00 46484 Utility Equipment Co. Hydrant wrench and hydrant oil 74.40 46485 The Courier Legal ads 141.67 46486 Wellmark Blue Cross Blue Medical insurance 40,752.40 Shield 46487 Advanced Systems, Inc. Maintenance contract for copying 196.45 machine 46488 Andrews Auto Supply Oil filters and wiper blades 92.68 46489 Justin Dorschield Overpayment on final bill 48.58 46490 Faye M. Schares M. D. & U. D. refund 8.41 46491 Assurant Employees Dental and disability insurance 6,887.66 Benefits 46492 Benton's Sand & Gravel Topsoil 488.89 46493 Black Hawk County Map upgrade 63.00 Treasurer, MIS 46494 David Cunningham Reimbursement for costs to attend 209.00 leadership institute 46495 Dex Media, Inc. Advertisement in phonebook 35.10 46496 Farris Stereo Breaker fuse for power unit on unit #19 17.00 46497 Foster's, Inc. Grass seed 62.00 46498 HD Supply Waterworks, Ltd. Hydrant parts 628.92 46499 Iowa One Call One Call service 525.60 46500 Keystone Laboratories Water sampling 1 ,693.80 46501 Menards Parts for eyewashes at wells, batteries, 178.91 miscellaneous supplies for garage, garbage bags and inverter for truck #19 46502 James Olson Overpayment on final bill 18.79 46503 Matt Parrott/Storey Embroidery on uniforms 246.50 Kenworthy 46504 Mary Ratkovich Reimbursement for vertical envelope 260.18 dispenser for Customer Service Center drive-up window 46505 Schimberg Co. Two flange adapters for well #18 5,875.60 and tapping valve 46506 Schumacher Elevator Co. Elevator maintenance 458.39 46507 Storey Kenworthy Cleaner, print cartridges, copying 560.42 machine paper and small office supplies 46508 United Rentals, Inc. Safety tee shirts 108.00 46509 Utility Equipment Co. Adjustable hydrant wrenches, hydrant 313.03 oil and hydrant hose adapter 51 46510 Waterloo Water Works Reimbursed petty cash for postage, 47.05 copies, office supplies and transfer of customer's funds Payroll 85,887.41 $1,799,818.26 The General Manager presented the Monthly Financial Report as of April 30, 2012 as follows: April 1, 2012 Balance $5,439,351.42 Receipts 687,622.70 Disbursements 589,936.92 April 30, 2012 Balance $5,537,037.20 Debt Reserve Fund 330,000.00 Restricted Bond Fund 0.00 Bond Debt Sinking Fund 135,217.48 Repairs & Rehabilitation Fund 270,528.87 General Fund Balance 4,801,290.85 $5,537,037.20 It was moved, seconded and unanimously approved to receive and place on file the Monthly Financial Report as presented. The General Manager presented the Revenue and Expense Summary as of April 30, 2012 as follows: 2011 2012 Operating Revenue $2,392,689.48 $2,450,967.88 Operating Expense 1,776,025.06 1,635,362.94 $ 616,664.42 $ 815,604.94 Non-Operating Revenue 60,647.91 53,409.88 Non-Operating Expense 0.00 0.00 Capital Expense 73,564.33 285,973.63 $ 603,748.00 $ 583,041.19 It was moved, seconded and unanimously approved to receive and place on file the Revenue and Expense Summary. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 806 Ash Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $3,600.00, which is supported by invoice from R Company (d/b/a Frickson Backhoe & Trucking), showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 806 Ash Street, which is located on Lot No. Eight (8), in Block Six (6), in "Rose Hill First Addition", to the City of Waterloo, Iowa, Black Hawk County, and owned by Nettie Robinson. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. 52 NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Burris, Potter. Nays: None. Absent: None. Resolution adopted. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 304 Sumner Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of$3,850.00, which is supported by invoice from American Veterans Plumbing, LLC, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owners were notified by the Waterloo Water Works to make the repairs to the service line at 304 Sumner Street, which is located on the North 90 feet of Lot 7, Block 5; South 50 feet of Lot 7, Block 5; South 50 feet of Lot 6, Block 5, all in Hammond and Hopkins' Addition, Waterloo, Black Hawk County, Iowa and owned by Justin E. Turner as Contract Purchaser, and Patrice M. Gurley-Draine and John Henry Mc Cowan as Deed Holders. WHEREAS, the property owners notified the Waterloo Water Works that the owners desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owners, the owners voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Burris. Nays: None. Absent: None. Resolution adopted. The Board adjourned for the Pension Committee Meeting at 8:30 a.m., and reconvened at 9:10 a.m. In January 2012, the Board adopted a resolution authorizing a 2012 contribution of $417,000 to the Waterloo Water Works Pension Plan. The January 1, 2012 Actuarial Valuation Report for the Waterloo Water Works Pension Plan was reviewed during the Pension Committee meeting. The Report recommended a contribution of$423,689 as of December 31, 2011 to fund the plan on an actuarially sound basis. It was moved by Burris, seconded by Potter and unanimously approved to authorize to increase the 2012 employer funding of the Waterloo Water Works Pension Plan from $417,000 to a total of$423,689. 53 The Board of Trustees adopted a resolution in 1994 approving Rule and Regulation Section 1.7 Kill Service When Access is Denied. The Waterloo Water Works needs a process to recover water meters and to properly discontinue a water service when property owners have repeatedly resisted requests for cooperation. Occasionally a pave box/curb stop is turned off for collection or other reasons, the property may become vacant and the owner does not respond to a request to remove the water meter and obtain a meter reading. In other situations, a customer has closed the water account, the meter has been removed, the property remains in place without water service and the Water Works cannot verify if the customer has improperly turned on water service without metering or an account. Finally, there are instances of theft, tampering or fraud involving the water service line, the shut off device, the Water Works meter or other equipment, or the supply of water. It was moved by Burris, seconded by Potter and unanimously approved to adopt the following resolution, approving a revised Rule and Regulation 1.7 Water Service Disconnections. Section 1.7 Water Service Disconnections RESOLUTION WHEREAS, some property owners do not respond to the several requests to remove the water meter and obtain a final meter reading to properly discontinue water service after the curb stop/pave box has been shut off, and WHEREAS, the value of the water meter is not being put to its best use, and WHEREAS, without access to the water meter, the final bill cannot be prepared; WHEREAS, some property owners and customers discontinue water service and allow the water meter to be removed, and WHEREAS, the water service line continues to be connected to the Waterloo Water Works water main, and WHEREAS, the Water Works cannot readily verify if the customer has improperly turned on water service without metering or an account; WHEREAS, some property owners and customers illegally tamper with the water service line, the shut off device, the Water Works meter and other equipment, and the supply of water to the property; THEREFORE IT IS RESOLVED, that the property owner of a property that has had the water service discontinued for 12 months or more and with the meter still in place in the property, will be sent a notice by certified mail which states that in approximately 30 days the service line will be properly severed and the cost to sever the service line together with the value of the water meter will be forwarded to the Waterloo Mayor and City Council to be assessed to the property taxes. BE IT FURTHER RESOLVED that a property owner of a property that has had water service discontinued with the meter removed and the account finaled for 12 or more months, will be sent a notice which states that in approximately 30 days the service line will be properly severed and the cost to sever the service line together with the value of the water meter will be forwarded to the Waterloo Mayor and City Council to be assessed to the property taxes. BE IT FURTHER RESOLVED that a property owner of a property that has illegally tampered with the water service line, the shut off device, the Water Works meter or other equipment, or the supply of water to the property will be sent a notice which states that in approximately 30 days the service line will be properly severed and the cost to sever the service line together with the value of the water meter will be forwarded to the Waterloo Mayor and City Council to be assessed to the property taxes. 54 At the April 2012 Board of Trustees meeting, the Board authorized the Water Works to obtain bids for one tandem axle dump truck. The Water Works has two single axle dump trucks, purchased in 1998 and 2003. The bids under consideration include trading in the 1998 single axle dump truck for one new tandem axle dump truck. The 2012 major vehicle replacement budget is $100,000.00. Costs associated with replacing the truck include net expenses after trade-in, as well as miscellaneous post-purchase accessories, including warning lights, radio mounts, etc. Advertisements for bids were published in the Waterloo Courier on May 4, 2012. Bids were received, opened and read aloud on May 14, 2012. Name Total Bid Don's Truck Sales $ 91,635.00 Hawkeye International (7400 SBA 6x4) $ 91,902.88 Hawkeye International (7500 SBA 6x4) $ 94,221.37 Cedar Rapids Truck Center $104,505.00 It was moved by Potter, seconded by Burris and unanimously approved to authorize the purchase of one tandem axle dump truck with trade-in of the 1998 single axle dump truck from Don's Truck Sales. The General Manager presented the 2011 Annual Audit Report, recently completed by Hogan-Hansen Certified Public Accountants and Consultants. Copies were mailed to the Board prior to the meeting. Highlights of the audit were discussed. It was moved by Kuntz, seconded by Potter and unanimously approved to receive and place on file the 2011 Annual Audit Report and forward the appropriate copies to Mayor Buck Clark and the Waterloo City Council. The General Manager presented copies of the Operating Report for 2011. The contents of the report were reviewed and exceptional items were noted. The report represents each department's operations for the year. It was moved by Potter, seconded by Burris and unanimously approved to receive and place on file the 2011 Operating Report and to distribute copies to the Waterloo Mayor, Waterloo City Council Members, and others as necessary. The Waterloo Water Works is planning to replace certain water mains as part of the Highway 63 Reconstruction Project. Included in the project is replacement of the water main below the railroad tracks of the Chicago, Central & Pacific Railroad Company. The construction plans for the project call for installing 12-inch water main inside a 24-inch steel casing below the tracks. This method allows the Water Works to repair the main in the future without disturbing the railroad tracks. An agreement between the Chicago, Central & Pacific Railroad Company and the Waterloo Water Works was reviewed. The City of Waterloo entered into a similar agreement for their infrastructure below the railroad tracks. Of note is paragraph 12, which calls for General Liability insurance coverage limits of at least $5,000,000 per occurrence and $10,000,000 aggregate. Currently the Waterloo Works general liability coverage limits are $1,000,000 per occurrence and $6,000,000 aggregate. We have requested quotations for increasing the limits to the amount specified, on both a company wide basis or for this location and situation only. It was moved by Burris, seconded by Kuntz and unanimously approved to approve the agreement and to authorize proper execution of the agreement by the General Manager. 55 The following items were reported by management: The water pumpage information for April 2012 was 1.54% less than April 2011. Water pumpage for the first four months of 2012 was 2.22% less than the first four months of 2011. A list of several major projects and initiatives currently underway or planned for 2012 was presented to the Board. The next regular meeting is scheduled for Wednesday, June 27, 2012 at 8:00 a.m. Upon motion, the meeting was adjourned at 9:59 a.m. BOARD OF TRUSTEES Secretary i�'1 � ��'_ CITY OF WATERLOO , IOWA *1• 4dill ^^^ COMMUNITY PLANNING AND DEVELOPMENT d Tim 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 rerl00 \O NOEL C.ANDERSON,Community Planning&Development Director CITY OF WATERLOO Mayor BUCK CLARK Council Communication City Council Meeting: May 29, 201 COUNCIL Prepared: May 23, 2012 J MEMBERS Dept. Head Signature: # of Attachments: 3 DAVID JONES Ward 1 SUBJECT: Request to dedicate a 21,736 SF sanitary sewer easement, as CAROLYN described in the attached legal description, located next to O'Neal Steel, located at COLE 2680 Sergeant Road Ward 2 HAROLD Submitted by:Aric Schroeder, City Planner GETTY Ward 3 Recommended City Council Action: Resolution of Approval QUENTIN Summary Statement: The City of Waterloo is requesting to dedicate a 21,736 SF HAR Ward 4 sanitary sewer easement next to 2680 Sergeant Road for the purpose of extending a new sanitary sewer line to the west to serve future industrial development along RON the west side of Martin Road. WELPER wards As noted before, the easement is 21,736 SF in area, and based on the average price BOB per square foot of the property of$0.52, multiplied by the easement area,the total GREENWOOD compensation amount would be $11,302.72 for the use of the property. Currently, At-Large the City has a developer that would like to construct a new building west of Martin STEVE Road, however, until the sewer is extended, it is not possible for development to SCHMITT take place in that particular area. Therefore, we would ask that the City Council At-Large approve the request to dedicate the said easement. Expenditure Required. None. Source of Funds: n/a Policy Issue: Infrastructure, Land Use, Economic Development Alternative: Background Information: The City of Waterloo has plans to develop the land to the west of Martin Road as a light industrial park, and extension of this sewer CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer would allow for the land to be served with sewer, opening up the ground for development. Legal Description: See attached NA:to Cc: Ark Schroeder, City Planner Eric Thorson, City Engineer Dennis Gentz,Assistant City Engineer --file-- Dedication of Sanitary Sewer Easement next to 2860 Sergeant Road 0,000 lit jr z-rtia _ _ V fr { - I i P A. f F ' ..^-,„ 0 Tilts• ' 44' ....4t#4 c 2680Sergeant Road i , / N. i 401 %/ I. Land to be developed 10 for future Industrial use011111 Location of Sanitary Sewer Easement �•' / `/ x; aiiiit: M -- ` ` s° N ;' West Ridgeway Avenue — ,Ma eP 0.a[ rePexnl.[unM m.[RY 3 �_. _:� � � mP, , 401 b lM x[uievY e(Meyla tlehmtletlM1 _ � /Cd"= Y+[ B ANaMC -As$ iT- .. sM�naw�Btr YXm byeu M1 y 1 K� *VhMabNn:[~Y IM MelmtlsneMvm �� 3•C �� � � ��` \'/ „M1.m>o,.,•arN MMBy,[Me „r 8 150 300 600 /I1 :' Y Mrt[1 U[e elm oM ml sf as .Y mMa[[ .t . 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O GZ 00 1.4 \ ddd CA W 'O a VJ Engineering PLAT OF EASEMENT ig=`ioo CO x 1501 Technology Parkway111. drown by o Cedar Falls, Iowa - 319-266-5829 O'NEAE METALS, INC. - SANITARY SEWER a ole 2-u-12 Prepared by Tim Andera,City of Waterloo,Planning&Zoning.715 Mulberry St,Waterloo.IA 50703,(319)291-4366 SANITARY SEWER EASEMENT The undersigned does hereby grant and convey unto the City of Waterloo,Iowa,a sanitary sewer easement over,under,and upon the following described property in the City of Waterloo,Black Hawk County,State of Iowa: - SEE ATTACHED LEGAL DESCRIPTION for the purpose of retaining a sanitary sewer easement for installation,operation and future maintenance,repair,servicing,reconstruction and removal of a sanitary sewer. Together with rights of ingress and egress thereon and thereto. In return for the dedication and use of said sanitary sewer easement,the undersigned shall be granted a compensation amount of$11,302.72. IN WITNESS WHEREOF,we have hereunto set our hands this I Z day of April ,2012. X Foral Metals,Ir}c. CJ�j�/( By: /F1� ke B4rru,on Gl Its: � er era.i 1 r�k Aber State of ) J B�.�►chawt� County) ss. On this I,24i1 day of ri I ,2012,before me the undersigned,a Notary Public in and for the County of .8 Zvi.. flak ,State of personally appeared $Ja krr &Lh n en to me known to be the persons named in and who executed the foregoing instrument and acknowledged that they executed the same as their voluntary act and deed. IN WITNESS WHEREOF,I have hereunto signed my name and affixed my Notarial Seal the day and year last above written. /� y lSeal A.Clark f to a g Commission lt 192.34 * 1>u om rs w ewe V Notary Pub c �-:3-D,T roan � . N N O r a) a) CV co O O Q 0 N 7 O O N 'C n Z m I to' r L .0C o as a) n N m x 0 O c m E # m 'C a) `0) aa -o a 0 O.) U a oO a) CO a) a) a- 0 0)c W O ,- a co cn T O 4* Q on o. U N N •C aS O > 0 ` N It O a) a) 0 } N O- OT 0 . 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N 0 In to .0 Co 01 0144.4N1.11 01 H J N to 0 0 • E' Co a — g > < K -o 7$ 'h ) 0 « \ % f r § ® § E ] 0. — o Co ® , 253 co a ~ a o ifi ) § '< ti \ I as ID 5 E — � _ § / § / / \ G ( 3 D) 0 \ \ : / / a ® ` * aK = a \ /* / co I • •• / $ ± ▪ § 0 65- o } / C , > —I m [ t r 0 -o o _ > P. cn % gm 2 -0o / -CO -iv -< ® > 23 \ $ @ ) -‹ • EN ® Gg § k \ / 0)0 C 0 2 7 0 - > § ®_ $ CO ] 7 E m a m EgEe ? § / ^ J [ ƒ 3 { § § m ) C [ a 9 � ) _« g • Pa � m # 0 a 5 0 ° D 2-4 o co om o Q/ O o I m cn CD # y e = » mm 0 ( \ § E ° ° CD / / § \ $ § ) / \ / / / \ 0 CO CO § _ % § iirl Kirkham Michael&Associates 11021 Aurora Avenue DATE: May 8,2012 Urbandale,Iowa 50322-7902 PROJECT: West Shaulis Road Extension,Waterloo Iowa-Supplemental#3 INVOICE No.: 80836 CITY INVOICE: 1 PERIOD COVERED: Commencement thru 4/27/12 CITY CONTRACT No: 784 CONSULTANT JOB No.: 0611638 IOWA DOT JOB No.: STP-U-8155(696)--70-07 Contract Cumulative Current Estimate To Date Period Labor Dollars $76,358.68 $9,303.05 $9,303.05 V// Overhead(195.62%) $149,372.85 $18,198.63 $18,198.63 V/ Salary Cost $225,731.53 $27,501.68 $27,501.68 / Direct Expenses: Printing,Postage $11.80 $11.80// Mileage $0.00 $0.00 Misc Materials $707.14 $707.14/ Subtotal Direct Expenses $31,851.00 $718.94 $718.94 V. Subconsultants: (include contingency only if authorized) Terracon $29,200.00 $0.00 $0.00 Authorized Contingency $0.00 $0.00 $0.00 Subtotal Subconsultants $29,200.00 $0.00 $0.00 Subtotal(rounded) $286,782.53 $28,220.62 $28,220.62 r/ KM Fixed Fee(12%) $27,087.78 $3,300.20 $3,300.20 KM Authorized Contigency $0.00 $0.00 $0.00 Total Authorized Amount(rounded) $313,870.31 $31,520.82 $31,520.82 V Total Billed to Date $31,520.82 Remaining Balance $282,349.49 Unauthorized Contingency: Payment Status Kirkham Michael $25,758.25 Total Earned to Date: $31,520.82 Robinson Engineering Company $0.00 Less Previous Payments • r t Terracon $2,610.00 Total Amount Due: $31,520.82 Maximum Amount Payable $342,238.57 - a = a5,,V4.4 . 0 i . ?a-1 KII MICHAEIRKAM L Arizona•Colorado Iowa•Kansas•Nebraska www.kirkham.com May 7, 2012 Mr. Jeff Bales -� Engineering Department fy �� City of Waterloo --j �, 715 Mulberry Street Waterloo, Iowa 50703 \ � No t- Subject West Shaulis Road Extension—Phase 2 Construction Engineering West Shaulis Road from Ansborough to Highway 21 and Ansborough Avenue from West Shaulis Road to Highway 20 STP-U-8155(711)-70-07 Progress Report Dear Mr. Bales, Submitted here with is Invoice 80836,for professional engineering services provided through April 27, 2012. During this period, our project team performed the following work for the project. 1) Conducted project startup activities, including holding a preconstruction conference. 2) Collected and reviewed shop drawings and other submittals required per IaDOT procedures. 3) Conducted on-site observation during construction. 4) Conducted construction engineering,including all components required per IaDOT procedures. During the next 30 days we expect to conduct the following work: 1) Continue on-site observation and construction engineering as required during construction. Please contact me if you have questions. As always,thank you for the opportunity to work with you on this project. Sincerely yours, KIRKHAM MICHAEL Greg C alka, E.I. Construction Manager GDC/gdc 11021 Aurora Avenue• Des Moines,IA 50322•(515)270-0848•FAX(515)270-1067 cn C � < C, (11n A A A ''.`< Q v 0 — — — - O 40 N p N S CD 7 0 at Z N N N N CO I O D C (D D 3 co N CD "0O. D IN N n. 6 j * Cl) TI O O O < * D N C O O O : C co Co CD 00 : 7 U1 U1 U1 co * -, co _\ 1 �1 • lJ O O O 0 * D ^ C-) W D `a y * > > > * 0 O O O * O D) * * CD * N * * * * * * * 0 * C ' _3 > m .0 m a y C> O -o D o r m O 0 P. -1 m c 3 < 3 v30 69 3 im ,.•. A NJ4fl EA O O G7 -> V V Cl1 Ccl- '� r < ND V (D ---I — 0 (D — 0") V V 0 nNDCDO O 0 0 m N ; 0CD0 (D 0 G) 0 to z co. 7 ID ,5� CO (n — N CD CD (5 a 3 fD O 2 O 7 co 3 0 O (D N j 2 C Z C O O (.DO+ '. n CO N -, 3Nm� w 0 O O 'fl r.„) 0 " 61 N CD (D CD N.) N It m 2 r co m W O > CD N I- m m °- o r cn cn. a � 0 0 O -1 V 5 C) C) C) CO O 0 0 CO CO 0 0 0 0 O A A A 0 N O(D CD r 1 1 0 v O 0 (n (» (1 C' CO CO W 7-1 O O O 0- CD 0 O C N N N O D -I. 7 O O O O (71 Co CO CO N CD CO O O N N ENGINEERS & PLANNERS - SNYDER & ASSOCIATE S IOWA I MISSOURI I NEBRASKA I SOUTH DAKOTA I WISCONSIN INVOICE FOR PROFESSIONAL SERVICES Jamie Knutson City of Waterloo May 14, 2012 715 Mulberry Street Waterloo, IA 50703-5783 Invoice No: 110.0951.O1A - 10 Project 110.0951.01A Waterloo Stormwater Lift Stations - Hollywood Professional Services through April 30, 2012 Basic Services Hours Rate Amount Engineer V 5.25 110.00 577.50 Total Services 5.25 577.50 Phase Subtotal $577.50 Total Prior Current Billings to Date 51,554.74 50,977.24 577.50 Construction Services Phase Subtotal 0.00 Amount Due this Invoice $577.50 Total Prior Current "7'1 4Pri. Biilings to Date 51,554.74 50,977.24 577.50 Snyder&Associates, Inc. Adam Bullerman REMIT TO: SNYDER&ASSOCIATES,INC. 2727 SW SNYDER BLVD.-PO BOX 1159-ANKENY,IA 50023 (515) 964-2020 email:ar@snyder-associates.com Federal E.I.N.42-1379015 ENGINEERS & PLANNERS SNYDER & ASSOCIATES IOWA I MISSOURI I NEBRASKA I SOUTH DAKOTA I WISCONSIN INVOICE FOR PROFESSIONAL SERVICES Jamie Knutson City of Waterloo May 14, 2012 715 Mulberry Street Waterloo,-IA 50703-5783 Invoice No: 110.0951.01B - 10 Project 110.0951.01E Waterloo Stormwater Lift Stations -Cedar Bend Professional Services through April 30, 2012 Basic Services Hours Rate Amount Engineer V 7.25 110.00 797.50 Total Services 7.25 797.50 Phase Subtotal $797.50 Total Prior Current Billings to Date 52,550.06 51,752.56 797.50 Construction Services Phase Subtotal 0.00 Amount Due this Invoice $797.50� Total Prior Current 'r' Billings to Date 52,550.06 51,752.56 797.50 cv3� Snyder&Associates, Inc. Adam Bullerman REMIT TO: SNYDER&ASSOCIATES,INC. 2727 SW SNYDER BLVD.-PO BOX 1159-ANKENY,IA 50023 (515)964-2020 email:ar@snyder-associates.com Federal E.I.N.42-1379015 ENGINEERS & PLANNERS • SNYDER & ASSOCIATES IOWA I MISSOURI I NEBRASKA I SOUTH DAKOTA I WISCONSIN INVOICE FOR PROFESSIONAL SERVICES Jamie Knutson City of Waterloo May 14, 2012 715 Mulberry Street Waterloo,IA 507-03-5783 Invoice No: 110.0951.01C - 10 Project 110.0951.01 C Waterloo Stormwater Lift Stations - Fletcher Avenue Professional Services through April 30, 2012 Basic Services Hours Rate Amount Engineer V 14.50 110.00 1,595.00 Engineer IV 12.00 98.00 1,176.00 Total Services 26.50 2,771.00 Phase Subtotal $2,771.00 Total Prior Current Billings to Date 52,716.21 49,945.21 2,771.00 Construction Services Phase Subtotal 0.00 Amount Due this Invoice $2,771.00 �/� Total Prior Current "'i' " y Billings to Date 52,716.21 49,945.21 2,771.00 c)37, Snyder&Associates, Inc. Adam Bullerman REMIT TO: SNYDER&ASSOCIATES, INC. 2727 SW SNYDER BLVD.-PO BOX 1159-ANKENY,IA 50023 (515)964-2020 email:ar@snyder-associates.com Federal E.I.N.42-1379015 • ENGINEERS & PLANNERS ® SNYDER & ASSOCIATES IOWA i MISSOURI I NEBRASKA I SOUTH DAKOTA I WISCONSIN 4 ,i May 16, 2012 ateitl Jamie Knutson, P.E. COsAag, , ,_- N. Associate Engineer Ntigi- �-D4, City of Waterloo 715 Mulberry Street Waterloo, IA 50703-5783 RE: PROGRESS REPORT NO. 10 STORMWAI'ER LIFT STATIONS -GROUP 3 WATERLOO, IOWA PROJECT NO. 110.0951.O1A(HOLLYWOOD); 110.0951.01B (CEDAR BEND); 110.0951.01C (FLETCHER) Dear Mr. Knutson: _ This is the tenth progress report for the above referenced project. This report covers work from April 1, 2012 through April 30, 2012. For your convenience, we have separated our billed hours and expenses by each project location. Each invoice lists specific hours and expenses for basic and construction services as described in our contract. During this period work continued on revisions to the conceptual design report for all three sites along with coordination with the other consultants. At your request, work continued on our review of an alternate design for the Fletcher Avenue station to review possible capacity reductions and installation of a second smaller lift station near Downing Avenue to reduce overall costs at this location. Should you have any questions on this update do not hesitate to contact me. Sincerely, SNYDER&ASSOCIATES, INC. Adam Bullerman, P.E. Project Manager ARB Encl. 2727 SW Snyder Boulevard I P.O. Box 1159 I Ankeny, IA 50023 p: 515.964.2020 I f: 515.964.7938 I www.snyder-associates.com J:12010_Projects\110.0951\Correspondence\ProgressReports\progress 10.docx BOARDS AND COMMISSIONS May 29, 2012 4:45 p.m. Council Chambers Roll Call: Members: Chairperson David Jones Steve Schmitt Carolyn Cole Approval of Agenda, as proposed. 1. Motion to receive and file Mayor Clark's recommendation of the following appointments: Expiration New or Re- Appointee Board/Commission Date Appointment Cyd McHone Waterloo Convention and Visitors y Bureau June 30,2015 Re-Appointment Chawne Paige Waterloo Convention and Visitors g Bureau June 20,2015 New Appointment ADJOURNMENT Suzy Schares City Clerk CITY OF WATERLOO Council/Committee Communication Committee Meeting: May 29, 2012 Prepared: May 23, 2012 Dept. Head Signature: (8 ( # of Attachments: / SUBJECT: Appointment of Cyd McHone and Chawne Paige to the Waterloo Convention and Visitors Bureau. Submitted by: Mayor Buck Clark Recommended City Council Action: Approval Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: Ms. McHone will start her 2"d term; term expiring June 30, 2015. Mr. Paige fulfills the term vacated by Bari Richter; term expiring 6/30/2012. CITY OF WATERLOO, IOWA f BOARDS & COMMISSIONS APPLICATION RECEIVED JAN .12 2012 Date: \kn. 1 .7/a I, ( gut , request to be appointed to (state preference): (Name) 5 '/ 1. COrr c>4 r r" (fa g2,,f-eiS 2. Home Phone: �t//A Cell Phone: SIG ye-4,2 Work Phone: Home Address gin Jj0.6? y Zipcode 5-07c3 Employer tAJ4-l-t21eo cF .g>q__ .,=, A42-1[3 Title 4-tU 4 ( , 4 l 6.4a Employer Address N,, �5 Co;aLw,�-,2c� tAiak-p1co Zipcode How long have you resided in Waterloo? Id years List current membership in organizations and offices held: o , 121. 4/ co C / /Ws av4f r A/ Cdvr.�� I am available for meetings: ❑A.M. -Igt P.M. ❑ Noon .KEvenings I am available to serve on a Board/Commission the entire year: A Yes ❑ No (check below) ❑ Spring ❑ Summer ❑ Fall ❑ Winter ❑ All Seasons Briefly explain your qualifications forappointment to aI designated Board/Commission: itJ_(''-`�-C' in. �-Cl ;;1A 4d�rc'�y b� � IaJS�'L A3 d, q}e41)"u C. �iG ft-cie irL 4te (f_c-Noce ti y �e+2 Oirbt 1 4 y ia4Ui k ( + ap?0 - -1a 41)r eoJ`d ups 11 r.2,1ica3 /CEgXr qQe j2r -( A e4dr csas 1 , ,2 J - !m. 4 ,,0/.44_, ,mad , ,4,el� .t� �',y7,,4c'„ Additional information and comments that may not be evident from information already on this form: kr�-ii C one n }e tt4A VE. *L Cl'"- .1(A 11-/ yuL rwtkn'r. 4- tkook , A-1 Arai /mot/- of Ott, Frh` duv- Q S Soo. F v "r c71 /r t7211 4 4 �4 Cd�7L(J6e.vc 1c It f�3 v� ;. : -+- t M Al; /z-la ,/i hi,z5� References (include phone numbers): bdook� ` 39_ IIAK) 6og-je `19 `fi7-`iIOR Ctr;2G 1� 4 �.f.. yCXi-C- I understand this application does not bind me to accept an appointment should it be off d, nor does it guarantee an appointment to a Board/Commission. If selected, I will be a_ ilable-fo end appropriate training sessions. This application will remain valid and on file for on cal 'dar y r om date above. gr afure RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703 D8/032010 FAX 291-4286; PHONE 291-4301. HUMAN-= N RESOURCES COMMITTEE ITEM` 4:50 p.m. Tuesday,May 29 2012 City Council Chambers 715 Mulberry Street Waterloo,Iowa 50703 Roll Call Ron Welper, Chairperson Quentin Hart Carolyn Cole Approval of Agenda 1. Request from Collection Systems/Maintenance Supervisor for authorization to begin the Civil Service process for Solid Waste Foreman and make an appointment from the Civil Service List. Adjournment Suzy Schares City Clerk CITY OF WATERLOO, IOWA *„ m WASTE MANAGEMENT SERVICES 3505 EASTON AVE. WATERLOO,IA 50702 (319)291-4553 FAX(319)291-4523 °Ibr--00 0° LARRY N.SMITH SUPERINTENDENT Mayor CITY OF WATERLOO BUCK CLARK COUNCIL MEMBERS Committee Communication Human Resources Committee Meeting: 5/29/2012 Prepared: 5/24/2012 DNES Dept. Head Signature: Larry N Smith,WMS Superintendent Ward I # of Attachments: CAROLYN COLE Ward SUBJECT: Solid Waste Foreman HAROLD Submitted by: Keith Kearns, Collection Systems/Maint. Foreman GETTY Ward 3 Recommended City Council Action: Requesting authorization to initiate the Civil Service QUENTIN process to fill a position of Solid Waste Foreman at the Waste Management Services Department. HART Upon approval of a certified list I also request approval to make an Ward 4 P PP q PP appointment from that list directly to Council. RON WEEPER Summary Statement Ward 5 BOB Expenditure Required GREENWOOD At-Large Source of Funds STEVE SCHMITT Policy Issue At-Large Alternative Background Information: WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer BUILDING & GROUNDS COMMITTEE May 23, 2012 4:55 p.m. Council Chambers Roll Call: Members: Chairperson Harold Getty Ron Welper Bob Greenwood Approval of Agenda, as proposed. NEW BUSINESS 1. Authorization to seek bids for asbestos survey for five structures: 311 Adams Street; 523 Dawson Street; 426 Adams Street; 109 Oneida Street; 425 Almond Street—Rudy D. Jones, Community Development Director. ADJOURNMENT Suzy Schares City Clerk -iklq � ��R, CITY OF WATERLOO , IOWA lir i i� COMMUNITY DEVELOPMENT �` :. fir? 620 Mulberry Street,Carnegie Annex • Waterloo, A 50703 • (319)291-4429 Fax(319)291.4431 �t)p�O MayorCITY OF WATERLOO BUCK CLARK COMMITTEE COMMUNICATION COUNCIL BUILDING AND GROUNDS & FINANCE COMMITTEES MEMBERS Meeting Date: May 29,2012 Prepared: May 22,2012 DAVfD Dept. Head Signature: I �V/ / c,-� JONES Rudy D. Jies, Community Development Director Ward 1 CAROLYN SUBJECT: Asbestos Survey 142-AS-06-04-12 COLE Ward 2 Submitted by: Rudy D. Jones, Community Development Director HAROLD GETTY Recommended City Council Action: Ward 3 Authorize Bids for Asbestos Survey for five (5) structures: QUENTIN M. 311 Adams Street 426 Adams Street 425 Almond Street HART 523 Dawson Street 109 Oneida Street Ward 4 RON on May 29, 2012, set bid due date for June 4, 2012, and award to lowest responsible bidder WELPER on June 11, 2012. Staff estimates cost to be below the threshold required for public Ward 5 hearing. BOB GREENWOOD Summary Statement: Staff has identified five (5) structures in need of an asbestos survey At-Large as the first phase of asbestos abatement and subsequent demolition. These lots are targeted for potential in-fill housing development or elimination of slum and blight. The five STEVE structures were acquired either through the 657A legal process, donation or acquisition. SCHMITT At-Large Expenditure Required: Estimated not to exceed$3,500.00 for five units. Source of Funds: Neighborhood Stabilization Program 3 funds and Community Development Block Grant funding for all five (5) sites. Policy Issue: Slum and Blight, Public Safety, Housing. Alternative: None. Abatement before demolition required by State and Federal law. J;ANN-N\DEMO\Asbestos Contracts\ASBESTOS SURVEY\142-AS-06-04-12\AS-142 BuildingGrounds-Finance TL.doc Cc: Noel Anderson,CPD Director ACITY WEBSITE:www.cityofwateriooiowa.com EQUAL MOUSINGWE'RE WORKING FOR YOU! OPPORTUNITY An Equal Opportunity/Affirmative Action Employer FINANCE COMMITTEE May 29, 2012 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of May 21,2012. NEW BUSINESS Travel Requests Name& Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed 1. Abraham Funchess,Executive EEOC Training Des Moines, June 27, $1,745.00 Director; Becky Johnson, Institute Iowa 2012 Human Rights Specialist; Shelly Kruger,Administrative Secretary; Sharina Sails, Commission; Ron Wood, Commission 2. Investigator Tyler; Investigator Homicide Investigation Los Angeles, May 13- $2,155.90 Duncan California 16,2012 3. Approval of request to purchase two (2) GIS workstations for the Community Planning & Development Department in the amount of $7,032.18—Submitted by Aric Schroeder, City Planner. 4. Approval of request to seek bids to Purchase One (1) 2013 Ford Interceptor Utility for the Police Department—Submitted by Mark Rice, Public Works Director. 5. Approval of request to seek bids to Purchase One (1) 2013 Ford Explorer for the Fire Department—Submitted by Mark Rice, Public Works Director. 6. Pre Authorizations to Expend over$1,000.00 Dept. AmoS/H Est. Expenditure Airport $7,000.00 Sealant and rental of equipment to fill cracks on runways and parking lot Building/Maintenance $4,380.00 Powerwash & tuckpointing at Center for the Arts Building/Maintenance $1,500.00 Demo sign for Center for the Arts Community $5,000.00 8 hour lead safe renovator training Development Leisure Services $10,000.00 Additional concrete work at Byrnes pool deck Leisure Services $14,000.00 One 24" steel frame hexagon shelter Leisure Services $2,045.00 Advertising for the three municipal golf courses Leisure Services $14,274.00 Advertising for the Riverloop Public Market Leisure Services $12,716.00 Paint the flood wall from Mallon bridge to Park Avenue bridge Leisure Services $700.00 Wine and liquor for VGM Gala at Young Arena Police $1,086.00 Audio and respiratory testing for members of the Police Department Police $16,725.00 Three Remington 700 SPS tactical rifles with Leupold Mark 4 ER/T scope and Harris bipod Police $1,566.00 Annual on site tuberculosis testing for officers of the police department Police $5,000.00 Five Shieldware RMS licensesfor access of the police department computers inside the police department and also remote access by patrol car computers BUDGET LINE ITEMS TO BE AMENDED 6. Authorization to increase Line Items on file in the City Clerk's office in the amount of $20,000.00 Submitted by Finance Department. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE DEPT. STAFF ONLY LINE ITEM USED C!(.• .1; %i t, TRAVEL REQUEST FY AO"4uDGETED CITY OF WATERLOO EXPENDED YTD THIS REQUEST /754-6%C) LEFT AFTER THIS REQUEST /5`: �O DATE 7,7W J-;; -g.%/;- Ori.inal-Clerk/Finance Copy-Department NAME(S)AND POSITION(S):Abraham Funchess, Ex. DATE: Director;Becky Johnson, HR Specialist; Shelly Kruger, Wednesday, June 27, 2012 Adm. Secretary; Sharina Sallis, Commissioner; Ron Wood, Commissioner NAME OF CLASS/MEETING: DESTINATION: Des Moines, Iowa EEOC Training Institute DEPARTURE POINT IF NOT WATERLOO: Waterloo DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: Wednesday, June 27, 2012 Wednesday, June 27, 2012 Wednesday, June 27, 2012 PURPOSE OF TRAVEL: To allow staff and 2 commissioners to attend the EEOC Training Institute in Des Moines, IA on Wednesday, June 27, 2012 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-27-2500-1346 LODGING TAXI X GRANT REIMBURSABLE MEALS PARKING YES NO $1745.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 1745.00 TOTAL: $ 349.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY WATERLOO DE AI TMENT HEAD / MAYOR 64iared Goodies\Forms\'1'rav',ll(equest Form January 2010 DATE FINANCE SEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST FY_2012_BUDGETED 5/ 7e O CITY OF WATERLOO EXPENDED YTD j F,z/C THIS REQUEST A/?5 f(j LEFT AFTER THIS REQUEST I36'/V DATE Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE: Inv.'s Jeff Tyler& Rob Duncan May 24,2012 NAME OF CLASS/MEETING: DESTINATION: Los Angles, California Homicide Investigation DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Return Date: DATE(S) OF MEETING: May 13,2012 May 16,2012 May 13-16,2012 PURPOSE OF TRAVEL: Inv. Jeff Tyler and Inv. Rob Duncan were investigating a double homicide case, which occurred in January of 1981. Leads were developed and a suspect was arrested for 2 counts of Murder in the 1ST Degree. During the investigation information was gained that there were witnesses in California that needed to be interviewed. The investigators were sent to California to interview the witnesses in this case. The listed costs were for lodging, meals, rental car, fuel and airfare associated with the travel. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE y AIRFARE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: BUDGET LINE ITEM: $404.55 LODGING $87.22 Rental Car x GRANT REIMBURSABLE $277.73 MEALS PARKING YES NO $0.00 REGISTRATION $ 1270.40 AIRFARE x REQUIRED CERTIFICATION $116.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 2155.90 TOTAL: $ 1077.95 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR �' 2 t iZ DATE DATE IL CITY OF WATERLOO , WA COMMUNITY PLANNING AND DEVELOPMENT d O 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 terl00 NOEL C.ANDERSON,Community Planning&Development Director Finance Communication Mayor Finance Committee Meeting: May 29,2012 SUCK Prepared: May 22, 2012 CLARK Dept. Head Signature: # of Attachments: .5 COUNCIL MEMBERS SUBJECT: Request to approve the purchase of two (2) GIS workstations for the DAVID Community Planning&Development Department. JONES Ward I Submitted by:Aric Schroeder, City Planner CAROLYN COLE Recommended Finance Committee Action:Approval Ward 2 HAROLD Summary Statement: Transmitted herewith is a request to purchase two (2)new GETTY GIS workstations. The two existing GIS workstations are over 4 years old and are Ward 3 in need of replacement, due to the extensive system requirements that the GIS software requires. The two new workstations have been designed to effectively run QUENTIN HART our GIS software, which will continue to allow our department to serve the citizens Ward 4 of Waterloo in a timely, efficient manner. The funds would come from GO bond money set aside for GIS/GPS purchases (fund code 409-08-5700-2111, 410-08- RON 5700-2111, and 411-08-5700-2111). WELPER Ward 5 Expenditure Required: $7,032.18 BOB GREENWOOD Source of Funds: GIS/GPS Mapping: 409-08-5700-2111 ($5,000) and 410-08- At-Large 5700-2111 ($3,000). STEVE SCHMITT Policy Issue: n/a At-Lame Alternative: n/a Background Information: The use of Geographic Information Systems Software is an integral part of the Planning&Zoning Department's daily routine. We utilize GIS to create visuals related to Planning &Zoning Commission and Board of Adjustment meetings, as well as economic development purposes. Legal Description: n/a sg:AS cc: Noel Anderson,Community Planning&Development Director CITY WEBSI'1'h: wwwci.waterloo.ta.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning and Zoning Department to expend $ 7,032.18 plus est. shipping costs of $ 0.00 to pay for or puchase Two (2) Dell GIS workstations. This purchase or expenditure is being made because: The two existing GIS workstations are over 4 years old and are in need of replacement, due to the extensive system requirements that the GIS software requires. The upgrade in workstations is needed due to a significant increase in the usage and reliance on GIS software, which is used to produce all of our maps used for the general public, Boards and Commissions, etc. and as an economic development tool. n Bids or written quotes were taken on this purchase, as follows: 2 Workstations: Dell - $7,032.18; HP - $9,482.00; Lenovo - $8,857.98 Low: $7,032.18 No additional quotes were taken, as no other companies had a comparible product. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line-item: 409-08-5700-2111, 410-08-5700-2111 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 8,000.00 • and the current availa. - bale e is $ 8,000.00 0 Resp . . u...i -. I ,,2-.'2,12- (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date users\shared goodies\forms\[File](April 2003) Dell recommends Windows°7. View/Print Cart l Print Page Waterloo, Iowa E-quote Number: 1005733139149 E-quote Name Planning3 E-Quote Description Planning high end Saved By: Matt()Brien Phone Number: (319)291-4598 mattobrien@waterloo-ia.org Purchasing Agent: Saved On: Wednesday,May 16,2012 Notes/Comments: Expires On: Friday,June 15,2012 Additional Comments: Premier Page Name Waterloo,Iowa Description Dell Precision T7500 64bit Single Processor is Date&Time: May 16,2012 4:06 PM CST SYSTEM COMPONENTS Dell Precision T7500 64bit Single Processor Qty 1 Dell Precision T7500 Workstation,Genuine Windows®7 Professional,No Media, Unit Price $3,474.10 64-bit,English Catalog Number: 84 W1755 64 1 Module • Description Show Details Dell Precision T7500 Dell Precision T7500 Workstation Operating System Genuine Windows®7 Professional, No Media,64-bit, English Processor Six Core Intel®Xeon®Processor X5660 (2.8GHz,12M L3, 6.4GT/s, turbo) Memory 12GB, 1333MHz, DDR3, RDIMM, 3x4GB, ECC Keyboard Dell Multimedia Keyboard, English Monitor Dell Professional P2210 22in HAS Wide Monitor,VGA/DVI/DP Graphics 2.0GB AMD FireProTM V5900, Triple Monitor, 2DP& 1 DVI Boot Hard Drive 500GB SATA 3.0Gb/s with NCQ and 16MB DataBurst Cache TM Hard Drive Configuration C1 All SATA drives, Non-RAID, 1 drive total configuration Floppy Drive and Media Card Reader Options No Floppy Drive and No Media Card Reader Mouse Dell MS111 USB Optical Mouse Optical Devices 16X DVD+/_RW w/Cyberlink PowerDVDmVRoxio Creator'*", No Media Speakers Dell AX210 Speakers Power Supplies Precision T7500 Power Supply Documentation Documentation, English, with 125V Power Cord Hard Drive Internal Controller Option Integrated LSI 1068e SAS/SATA 3.0Gb/s controller Resource DVD No Resource DVD Hardware Support Services 3 Year Basic Limited Warranty and 3 Year NBD Onsite Service Ship Packaging Options Shipping Material for System Quick Reference Guide Quick Reference Guide, English, Dell Precision T7500 ACCESSORIES Logitech Anywhere Mouse Qty 1 Dell Part#A2909150 Unit Price $41.99 Manufacturer Part#910-000872 Dell Part#A2909150 TOTAL: $3,516.09 Total Price Sub-total $3,516.09 Shipping &Handling $0.00 Tax* $210.98 `Exemptions reflected in final checkout page only Total Price $3,727.07 As low as$100/month*2 fg I Apply Now I Learn More Why should I apply? ® 2012 Dell For customers of the 50 United States and the District of Columbia only. Large Text Site Terms i Terms of Sale I Privacy I Feedback snCM52 CITY OF WA 1 ERLOO Committee Communication Finance Committee Meeting: May 29, 2012 Prepared: May 18, 2012 Dept. Head Signature: # of Attachments: SUBJECT: Authorization to seek bids to PurchaseOne (1) 2013 Ford Interceptor Utility for the Police Depai anent Submitted by: Mark Rice, Public Works Director Recommended City Council Action: NA Summary Statement: Pursuit certified utility vehicle for the Police Department Expenditure Required: Based on bid. Estimate$25,000 Source of Funds: 411 CIP Program Policy Issue Alternative Background Information: Provides Police Department with all-wheel drive, pursuit certified utility vehicle for day to day operations. i y CITY OF WA I'ERLOO Committee Communication Finance Committee Meeting: May 29, 2012 Prepared: May 18, 2012 Dept. Head Signatu # of Attachments: SUBJECT: Authorization to seek bids to Purchase One (1) 2013 Ford Explorer for the Fire Department Submitted by: Mark Rice, Public Works Director Recommended City Council Action:NA Summary Statement: 4-Wheel Drive Vehicle to support Fin Operations Expenditure Required:Based on bid. Estimate$25,000 Source of Funds: 410 CIP Program Policy Issue Alternative Background Information: 4-Wheel drive vehicle to support day to day fire operations, replaces 120321. City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 7,000.00 plus est. shipping costs of $ to pay for or purchase sealant and rental of equipment to fill cracks on runways and parking lot. This purchase or expenditure is being made because: cracks are becoming a safety issue. Vendor selected for this purchase: Logan Contractors Supply, Inc I Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: Logan is sole supplier in this area of sealant and equipment to rent. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund I Road Use Tax Sewer Sanitation Bonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010 29 7700 1371 (Fund- Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 1- 5 BO B80 2;j�. �� and the current available balance is $ 26,197?46— /OUJ- --- Respectfully submitted, �-� � Siff'/ 2- 72 /L(:L ;%4.r.i27WL - -i.�- ature Dept. -4 esignee)— ate (Signature Finance Dept. Review) Date K:'shared goodies\forms\Crack filling FY12.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 4,380.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Powerwash &tuckpointing - Center for the Arts Vendor selected for this purchase: Pajic Tuckpointing LLC 15 I Bids or written quotes were taken on this purchase, as follows: Pajic Tuckpointing $4,380.00 Schoonover Tuckpointing Co Inc. $ 5,340.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund 1 Road Use Tax Sewer Sanitation X Bonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 411-22-4205-2152 (Fund -Department-Activity-Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ �2 2Uc1 . Res�ully sub �tted, (Signature Dept. Head or Designee) Date (Signatufe Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 1,500.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Demo Sign - Center for the Arts Vendor selected for this purchase: Stickfort Construction Corporation X Bids or written quotes were taken on this purchase, as follows: Stickfort Construction Corp. $ 1,500.00 Frickson Excavating $1,600.00 I I Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: TiGeneral Fund Road Use Tax Sewer Sanitation X Bonds FederaVother grants Other(specify) This expenditure is to be coded to the following budget line-item: 411-22-4205-2152 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 120 OLD ,00 and the current available balance is $ (2 Res ully subsur itted, Si)ature Dept. Head or Designee) Date (Sigture Finance Dept. Review) Date K:\shared goodieslformsJPre-Auth Tuckpointing-Art Center.xls(Mar 2010) Crty Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Community Devet Department to expend $ up to $5,000.00 plus est.shipping costs of $ to pay for or purchase 8-hour Lead Safe Renovator training ($200 per person) This purchase or expenditure is being made because: Required course for certification through the State of Iowa Vendor selected for this purchase: Interfaith Housing Ltd. Bids or written quotes were taken on this purchase, as follows: ri Bids or quotes were not taken on this purchase because: Trainer will travel to Waterloo Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds X Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 224-32-5853-1390 BGLED TRVL (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ Line item budget=$59,00G� and the current available balance is $ 6,708.00 l`.G° 5r1 -- Respectfully submitted, MW/777;11./(d•-1 5/0 (Signature Dept. -lead o�signee) I Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization lead refresher 5-18-2012.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 10,000.00 plus est. shipping costs of $ to pay for or purchase Additional concrete work at Byrnes pool deck, approximately 2100 square feet. This purchase or expenditure is being made because: replacing deteriorated concrete on the south side of the deck and concrete under the south shade structure. Safety concerns related to condition of the concrete. Vendor selected for this purchase: B&B Builders X Bids or written quotes were taken on this purchase, as follows: B&B Builders $4.50 per sq foot Failor Hurley $9.00 per sq foot Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation X Bonds I I Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 411-22-4200-2132 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 110,000.00 V and the current available balance is $ 4067546790 /03;:z? 3`g- Respectfully submitted • 7'1 1;•-t-C'Ll-- Cam) s-a2--;zd (Signaturepept. ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date _ + City of Waterloo Expenditure pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 14,000 plus est.shipping costs of $ to pay for or purchase one 24" steel frame hexagon shelter. This purchase or expenditure is being made because: new shelter to the large dog area at the dog park. Leisure Services crew to construct. Vendor selected for this purchase: GameTime Cunningham Recreation Charlotte NC X 1 Bids or written quotes were taken on this purchase, as follows: GameTime - Cunningham Recreation, Charlotte NC $13,478.00 Boland Recreation, Marshalltown, IA $15,900 No response from Fry &Associates, Outdoor Recreation, ABCreative Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: n General Fund Road Use Tax n Sewer Sanitation I ^l Bonds Federal/other grants n Other(specify) This expenditure is to be coded to the following budget line-item: 410-37-4105-2168 010-37-4105-2168 37RST-SPOT (Fund- Department-Activity-Account Number) (Project Code) P il.S Doti Pma ) i in which the budgeted amount is A.O Oi . 6-z)c)67 36 and the current available balance is 6,6 6S/i $ G�Gt7 a� V Res submitte , ignattue D6pt. N' d or Designee) Date (Signature Finance Dept. Review) Date K\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) • City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,045.00 plus est.shipping costs of $ to pay for or purchase advertising for the three municipal golf courses. City portion will be $1,045. CVB will be paying $1,000 towards the advertising expense. This purchase or expenditure is being made because: to market the City golf courses in an effort to increase rounds at the golfcourses. Vendor selected for this purchase: KWWL Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: Using KWWL, the local over the air provider. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: x General Fund Road Use Tax Sewer n Sanitation nBonds Federal/other grants n Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4120-1351 (Fund - Department-Activity-Account Number) (Project Code) Y�v in which the budgeted amount is $ 4406 after amendment 3/5i and the current available balance is $ 1045 after amendment his-3- J Respectfully submitted, (ina a De . ead or Designee) Date Si nature Finance Dept. Review) 9 p Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 14,274.00 plus est. shipping costs of $ to pay for or purchase advertising for the Riverloop Public Market This purchase or expenditure is being made because: to market the Riverloop and Public Market. Vendor selected for this purchase: The Waterloo Cedar Falls Courier n Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: this is the local newspaper. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: General Fund I Road Use Tax Sewer Sanitation Bonds 1 Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4105-1351 37RST-RPMM (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 55,000.00 f and the current available balance is $ 55,000.00 Respectful) submitte , z� // Ignature Dept€ad or Designee) Date `(Signature Finance Dept. Review) Date K:\shared goodies\formslExpenditure Pre-Authorization.xls(Mar 2010) I , City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 12,716.00 plus est. shipping costs of $ to pay for or purchase labor and materials to paint the flood wall from Mullan bridge to Park Avenue bridge. This purchase or expenditure is being made because: to completely cover the many years of graffiti repairs. This will provide a consistent finish to the wall improving the downtown appearance. Vendor selected for this purchase: I I Bids or written quotes were taken on this purchase, as follows: Michael Painting, Waterloo $12,716.00 Verbraken's New Look Painting $14,852.00 nBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: pi General Fund n Road Use Tax Sewer Sanitation • Bonds 1 Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: flood control bond money LibS-0-1®cam -- 2111 (Fund-Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ and the current available balance is $ Respectfully submitted, 2")/-l.[ [it-t- .(_,t 1.1A a �2 2 z>/nature Dept. ad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) 05/24/2012 12: 08 3192914297 WATERLOO LEISURE SER PAGE 01/01 city clerk Uee Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 700.00 plus est.shipping costs of $ to pay for or purchase Wine and liquor for the VGM Gala at Young Arena. This purchase or expenditure is being made because: Young Arena will be selling wine and liquor at the June 6th event. Vendor selected for this purchase: National Cigar Store, Waterloo IA E Bids or written quotes were taken on this purchase, as follows: • n Bids or quotes were not taken on this purchase because: National Cigar Store will allow all unopened bottles to be returned for a credit. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: t^I General Fund I I Road Use Tax E Sewer Sanitation Bonds Federal/other grants u Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4500-1546 (Fund- Department-Activity-Account Number) (Project Code) in which the budgeted amount is , G, 00 and the current available balance is • Res bmitted, (Signature Dept. -• •r Designee) Date (Signature pinance Dept. Review) Date Krlshared goodies\forms • diture Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,086.00 plus est. shipping costs of $ 0.00 to pay for or purchase audio and respiratory testing for members of the police department. This purchase or expenditure is being made because: this is annual testing for those members of the departments tactical team, bomb squad, and firearms instructors. Vendor selected for this purchase: Allen Hospital Bids or written quotes were taken on this purchase, as follows: x Bids or quotes were not taken on this purchase because: Allen Hospital Occupational Health is the provider for medical treatment for the City of Waterloo Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: x General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010-11-1100-1314 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ )O0 V✓ and the current available balance is $ ,:7%3 Respectfully submitted, f tt (Signature Dept. Head or Designee) Date (5ighature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 16,725.00 plus est. shipping costs of $ 0.00 to pay for or purchase three Remington 700 SPS tactical rifles with Leupold Mark 4 ER/T scope and Harris bipod. This purchase or expenditure is being made because: the current rifles are being replaced by this purchase. The current rifles used by the tactical team are worn which is deminishing accuracy. Vendor selected for this purchase: Law Enforcement Solutions x Bids or written quotes were taken on this purchase, as follows: Law Enforcement Solutions $16,725.00 PF Custom Guns $17,136.05 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants x Other(specify) Forfeiture Funds This expenditure is to be coded to the following budget line-item: 010-11-1150-1512 11 TRI WPDF (Fund - Department-Activity-Account Number) (Project Code) ,4eU. 444:—. in which the budgeted amount is $ 9 �S I;;/„ i and the current available balance is $ 35: I- Respectfully submitt (1)(1i/ /Wrk / 0 -/e12„- ),t 4-4,7..' (Sign atre Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,566.00 plus est. shipping costs of $ 0.00 to pay for or purchase annual on site tuberculosis testing for officers of the police department This purchase or expenditure is being made because: testing completed by Allen Hospital Occupational Health to screen employees who may have been exposed to tuberculosis. Vendor selected for this purchase: Allen Hospital Bids or written quotes were taken on this purchase, as follows: x] Bids or quotes were not taken on this purchase because: Allen Hospital is the health care provider for the City of Waterloo Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds I I Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010-11-1100-1314 (Fund - Department-Activity-Account Number) (Project Code) J ✓ in which the budgeted amount is $ jU Ot/'9 and the current available balance is $ g57-6 - Re ectfully submitteff s� � 6 c72/ Yl �...,,t ,) //a.c.a47,6 _ 6- : pia-- (Sigtfature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 5,000.00 plus est.shipping costs of $ 0.00 to pay for or purchase five Sheildware RMS licenses for access of the police department computers inside the police department and also remote access by patrol car computers. This purchase or expenditure is being made because: these licenses are for access to Shieldware, the software program that operates the police departments information. Vendor selected for this purchase: Shield Technology Corporation Bids or written quotes were taken on this purchase, as follows: x I Bids or quotes were not taken on this purchase because: These license are vendor specific to Sheild Technology Corporation. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010-11-1105-1520 Software (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ qZ/ 00' 651) and the current available balance is $ ` . 5 Resp ,ctfully submitted, _ � / 7r '/G 4- 2 2/Z it r/ ; c-)C A F S)13 ' d-- (Signature Dept. Head or Designee) Date (Sfgn'ature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010) ,, Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY Finance Committee approval required? YES Y/ NO tr so,date approved: City of Waterloo Line-Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept.is hereby requested to authorize the following line-item budget amendment for FYE 2012 submitted by the Finance • Department: EXPENSES/REVENUE DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE) Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount 010 3000 Cash 20,000.00 010 06 8600 1313 Legal Fees 20,000.00 • TOTAL $20,000.00 TOTAL $20,000.00 This amendment is being requested because: The City has used more legal services this year than in past years.We need to increase the budget to cover those services. Prior Committee Actions(Dates): (Signature Dept. Head or Designee) Date `'(Sign,ture Finance Dept. Review) Date Date Posted(Finance Dept.) K userskhared goodies\forms\Bdgt fund Form.ids(Apr 2003) Iowa Department of Transportation District 2, 1420 4th Street SE, Mason City, IA 50401-4438 4410, 641-423-7584 or 800-477-4368, Fax 641-423-0246 RECEIVED MAY 03 2012 May 2, 2012 Ref. No.: ITS-218-7(226)-25-07 Black Hawk County 2012-M-265 'A .01 The Honorable Buck Clark 12 Mayor of Waterloo 715 Mulberry Street o-,�, Waterloo, IA 50703-5783 Dear Mayor Clark: This is official notification to your City Council that the Iowa Department of Transportation (DOT) proposes to let a dynamic message signs project on U.S. 218 in the cities of Wateroo and Cedar Falls on June 19, 2012. This project lies within the city. The work will be done in accord with the current Form 810034 "Agreement for Primary Road Extension Maintenance and Operation". Project costs will be paid from the Primary Road Fund and no charges will be made against the City. The project is proposed for construction during 2012. Subject to the approval of, and without expense to the DOT, the City agrees to perform (or cause private utilities to perform), all relocations, alterations, adjustments or removals of existing utility facilities including but not limited to power, telephone and telegraph lines, natural gas pipelines, water mains and hydrants, curb boxes, utility accesses, sanitary sewers, and related poles, installations and appurtenances, whether privately or publicly owned, and all other facilities or obstructions which are located within the limits of an established street or alley and which will interfere with construction of the project, all in accordance with the Utility Accommodation Policy of the DOT. No work on existing utilities is anticipated with this project. Resident Engineer, Ron Loecher, of New Hampton, Iowa, telephone number 641-394-3163, will advise you of the contractor's proposed schedule when the information is available. We would appreciate this project notification being included on your next City Council meeting agenda as a matter of information for the Council members. If you have any questions concerning the work involved, please contact this office as soon as possible in order to expedite any possible changes. Sirrcerely, Z Vicki Dumdei, PE District 2 Engineer VLD/Im cc: Deanne Poppe, Office of Local Systems Ron Loecher, RCE-New Hampton WATERLOO PUBLIC LIBRARY—Board of Trustees—April 9,2012 Submitted by Kim Chapman Members present: Sue Smith,Alex Crouse, Karol Erdmann Members absent: Jan Hahn,Troyce Vich Others present: Sheryl McGovern, Lori Petersen, Kelly Stern,Amy Rousselow, Nick Rossman, Mike Dargan, Carolyn Sallis, Kim Chapman The regular meeting of the Waterloo Public Library Board of Trustees was called to order by President Sue Smith at 12:02 p.m. Moved by Erdmann, seconded by Crouse,to approve the agenda with the amendment moving Oral Comments of Board Members,Staff and the Public after Minutes of the March 12, 2012 meeting and before Financials. Motion carried. Moved by Crouse,seconded by Erdmann,to approve the March 12, 2012, regular meeting minutes as presented. Motion carried. Oral Comments of Board Members, Staff and the Public • Gregory McClain, 142 Presley Circle,Waterloo, IA, asked that a strict policy regarding cell phone use at the public computers be implemented. He asked for policy change and to implement a no cell phone policy, especially in the public computer area. He said he called and spoke to the director and asked her what policies other libraries use. He said the Cedar Falls Public Library has strict policy and signs stating "cell phones not allowed." Karol Erdmann asked him for clarification regarding talking or using a cell phone at a computer station. Sheryl McGovern responded there is no cell phone use policy at CFPL; however,the staff relies on the behavior policy. She said she did not do an official search for a cell phone policy at other libraries. She said the new configuration on second floor should somewhat take care of some of the issue. Mr. McClain said he is asking for a policy for no cell phone use in the computer area. The financial sheets and bills were reviewed. Budget amendments are due to the finance office by April 26 and will be brought to the Board at next month's meeting. Sheryl reported there should be a large amount of tax levy money within the next couple of months. Selectors are being pushed to compile orders. Eleven and one half percent of the total budget needs to be spent on materials this fiscal year to meet accreditation standards. Alex Crouse suggested a copy of each title listed in Modern Library, 100 Best Novels of All Times, be purchased and added to the collection. Moved by Erdmann,seconded by Crouse to pay the March bills, including the list of additional bills. Motion carried. The March statistics were reviewed, noting usage is down about 1.5%from this same period last year. Director's Report • Report on poll results regarding meeting time—Sheryl reported these meeting times ranked highest in the poll results: Monday at noon;Thursday at noon. Jan responded that early morning is best for him. Sue Smith said she will call Jan to see if he is available for a 7:00 a.m. meeting at the next scheduled meeting, May 14. Alex suggested leaving the meeting time as is until two new Board members replacing Sue and Troyce are appointed to begin July 1. The last discussion is to meet May 14 at 7:00 a.m. • 2nd Floor Plan Progress Report—Sheryl reported Tim Jones is updating the second floor plan so that the cost of moving the computers can be obtained. Improving signage has been suggested by staff members, as has naming opportunities for different areas, including the "old" reference workroom, which some staff would like to see made into a local history room. Asking for donations and allowing the donor naming rights has been suggested by staff. Alex Crouse raised a question about the possibility of a donor wall. • Building Updates—Sheryl reported Pat Andreasen, owner of Perto Corp.,the company who cleans the building, is retiring and has found another company, Superior Cleaning from Independence,to take over her business. Sheryl talked to Suzy Schares, City Clerk, and options are to do a reassignment of the contract or to void the contract. Sheryl said Pat would act as a consultant with Superior, who also cleans the Independence Public Library. They will retain some of Pat's employees. It's believed the contract is due to expire February 2013, so could be up for bid shortly. Sheryl reported the sign on Park and Commercial Streets was shot with a paintball, but Pat was able to clean it off. Other downtown buildings received some paintball damage around that same time frame. There has been some discussion by the building maintenance department head of removing the courtyard and trees to make additional parking. Mike Dargan is working with Jeff Siebel on the security camera plan. • Miscellaneous—Sheryl will be gone for vacation beginning April 15 and plans to return to work April 23. The Board discussed Mr. McClain's concern regarding cell phone usage in the Library; Sheryl said there is no specific policy on cell phone usage and that the Behavior Policy would apply. Alex Crouse does understand the patron's concern regarding no use of cell phones at the computer. Karol Erdmann said that sometimes a person may have to be on the phone when on a computer. Should the computer area be designated as a quiet area? The consensus is to discuss this issue with staff for input. Sheryl will forward a copy of the Behavior Policy to Mr. McClain pointing out the policy does address disruptive behavior. Informational Reports from Staff • Mike Dargan,Tech Systems& Reference—Demco will replace the self-check kiosk models that are not working correctly with the same models as the other two currently being used. He is assembling the netbook cart for the thirteen netbooks ordered through Kelly's grant project. He has ordered ten refurbished Dell computers. • Carolyn Sallis, CWA President—nothing to report. • Nick Rossman, Circulation—several Demco representatives visited a couple of weeks ago to do some filming of the finished RFID project, along with interviewing some of the staff involved with the project. Sheryl added that 74%of the circulation went through the self-checks in March. Nick will be attending the IUG (Innovative Users Group) conference next week. • Amy Rousselow, Volunteer Coordinator—National Library Week is this week. At the public service desks will be a basket of candy and a document indicating the tax payer's return on investment for library service. National Volunteer Week is next week; the FOL bulletin board has been updated, and a small gift for volunteers will be placed at the FOL desk. The adult summer program will be a VIP rewards program and will include a grand prize drawing of an e-reader. • Kelly Stern,Youth Librarian—Kelly attended the PLA(Public Library Association) conference last month where she learned a lot and will implement some of what she learned into youth programming here. The youth department is preparing for the summer program. The after school program,which includes the netbooks received through the IPTV grant, will be in place soon. • Lori Petersen,Technical Services—Tech Services is ordering"like crazy." Lori will attend the IUG conference next week. • Kim Chapman, Business Office—nothing new to report. Referred for Board Action • Board of Trustees Meeting Time—after discussion, moved by Crouse, seconded by Erdmann to change May's meeting to 7:00 a.m.; after further discussion,the motion was amended by Crouse, seconded by Erdmann to retain the normal meeting time . Motion carried. • Black Hawk County Contract for Library Services FY13—the county contract is based on circulation to rural residents and the library's materials budget. Moved by Erdmann, seconded by Crouse to approve the FY13 county contract. Motion carried. • Waterloo Public Library Long Range Plan—the plan was reviewed. Moved by Crouse, seconded by Erdmann to approve the plan. After discussion,the motion was amended by Crouse to move "a safe experience" into the first point under the goal "Visit a Comfortable Place: Physical and Virtual Spaces"; seconded by Erdmann. Motion carried. • Reassignment of Custodial Contract—moved by Crouse, seconded by Erdmann to reassign the janitorial contract. Motion carried. • Library Security Bid Document—the bid document was reviewed. Moved by Erdmann, seconded by Crouse to approve the security bid document. Motion carried. • Consideration of Appeal of Nicholas Lavin—after discussion, moved by Erdmann, seconded by Crouse to deny the request of Nicholas Lavin, a registered sex offender committing a crime against a minor,to be allowed to enter the library. Motion carried. Unfinished Business • L/M is working on revising and/or clarifying the tardy/attendance policy. FOL Liaison • Erdmann reported The Book ReView was completely emptied March 1 and restocked with clean, more appealing,saleable items. Hardback book prices have been increased to$2. Amy Rousselow and Erdmann will plan for the FOL involvement with HCC for this fall's Arboretum Day. The next meeting is May 14, 2012, at noon. Moved by Crouse, seconded by Erdmann to adjourn. Motion carried. The meeting adjourned at 1:30 p.m. MINUTES COMMUNITY DEVELOPMENT BOARD MEETING April 17, 2012 The regular meeting of the Community Development Board was held in the City Council Chambers, 715 Mulberry Street, Waterloo, Iowa, and called to order by Chair Eric Johnson at 4:00 p.m. on Tuesday, April 17, 2012. Members present: Mickye Johnson, Gary Rankin, Bob Reisinger, Jeri Thornsberry, Maxine Tisdale and Chairman Eric Johnson. Members absent: Amber Boyd. Also present: Rudy Jones, Community Development Director;Noel Anderson, Community Planning & Development Director and Ann Northey, Administrative Secretary. A. APPROVAL OF THE AGENDA. Chairman Johnson indicated Board packets were mailed and asked for additions or corrections to the proposed agenda. It was moved by Mickye Johnson and seconded by Gary Rankin to approve the Agenda. Motion carried. B. APPROVAL OF THE MINUTES FOR THE REGULAR MEETING ON MARCH 20,2012. Chairman Johnson indicated the minutes for March 20, 2012 were mailed and asked if there were any corrections or changes to the minutes. It was moved by Jeri Thornsberry and seconded by Maxine Tisdale to approve the minutes of the regular meeting on March 20,2012 as mailed. Motion carried. C. OLD BUSINESS. 1. Single Family Unit Production—Round 1 Update (June 30, 2012). Chairman Johnson noted Round 1 of the Single Family Unit Production program has a deadline of June 30, 2012 and asked Rudy Jones for an update. Rudy Jones stated John Rooff submitted an email indicating the final closing for Round 1 is set for the first week of May. Chairman Johnson noted seven units have been constructed under Rooffs commitment for Round 1. 2. Single Family Unit Production—Round 2 and Round 3 Updates (December 31,2012). Chairman Johnson indicated Round 2 and Round 3 for the Single Family Unit Production programs both have a deadline of December 31, 2012. Rudy Jones reported that Iowa Contractors are working at the Summerland site and have completed and sold their commitment of 10 units for Round 2. Rooff Development also has 10 units to build, with four or five under construction, and nine of them being pre-sold. These units are mostly at the West Parker and Minutes • April 17,2012 Page 2 Burton sites. We anticipate all the units for Round 2 will be completed by December 31, 2012. Rudy Jones indicated that no units were committed to Rooff Development under Round 3. Chairman Johnson clarified that the Board did not award any units to Rooff Development in Round 3. Rudy Jones reported that Iowa Contractors were awarded 17 units under Round 3, with eight units up and eight units pre-sold. Chairman Johnson inquired if any of Iowa Contractors' units were outside of the Summerland site? Rudy Jones stated that five units of their commitment would be built at locations, yet to be determined. Rudy noted he would be working with the developers in the coming week to finalize these layouts and what will work best, and most likely they will be in the Burton Avenue location. Bob Reisinger inquired about the commitment awarded to Skogman Homes in Round 3. Rudy Jones stated Skogman Homes was initially awarded those five houses at the Van Eaton site, but after our proposal was submitted, Skogman decided he was not able to do those, so we transferred them to Iowa Contractors. Rudy confirmed that Skogman was awarded additional homes in Round 4. Chairman Johnson stated he would like to see these funds become a catalyst to jumpstart housing in the south or west side of town and be more of a mainstay on the north and east sides of the city. The Chairman indicated he was hard pressed to continue to keep putting money into the Summerland site and we are past the jumpstart stage there. Not every lot should be dependant upon our funding. Bob Reisinger noted he would like to see more funding directed into the East 8th Street and Sycamore areas. Bob Reisinger indicated the mindset is changing and new construction activity is going on in various locations. Gary Rankin, as a member of the subcommittee reviewing applications, indicated the funding was split between the three applicants and briefly discussed the Skogman's development at Crossroads. Further discussion ensued on various new construction developments within the city, Orange School area and other sites. Rudy Jones interjected that under Round 1, Iowa Contractor Services was the only developer that invested in his own project by buying the land verses other projects where the city contributed land to the developers. 3. Single Family Unit Production—Round 4 Update (March 15,2013). Rudy Jones stated the proposal has been submitted to the State of Iowa for Round 4 and we are awaiting their review and approval. 4. Neighborhood Stabilization Program—Round 1 Update(July 31, 2013). Rudy Jones stated we are substantially complete with Round 1, with only one or two units to finalize. 5. Neighborhood Stabilization Program—Round 3 Update(February 28,2014). Rudy Jones reported the rehabilitation contractor is on site to start his demolition work. Demolition for the 900-1000 blocks are complete. We have requests for proposals out for the new construction due next week. Minutes April 17,2012 Page 3 We will need subcommittee participation on these proposals. 6. Multi-Family Rental Housing—Round 4 (Application deadline 4/20/12). Rudy Jones explained there has been considerable interest in this round of funding for Multi-Family Rental Housing, and we hope to have three or four proposals to review. The City of Waterloo did not lose any housing units in the flood of 2008, but we may be considered for the secondary funding. D. NEW BUSINESS: 1. Subordination Request from Veridian Credit Union on forgivable mortgage to Margaret Pontious of 829 Home Park Blvd. Chairman Johnson reviewed the terms of the proposed new loan for Margaret Pontious of 829 Home Park Blvd. and noted the good interest rate of 4%. She will be paying off some debt and there is cash out, however,the loan is up on 5/21/13. Maxine Tisdale now present. Discussion continued on the loan terms. Gary Rankin and Mickye Johnson expressed concerns over the cash out and consumer debt. Chairman Johnson indicated he is leaning toward approval of the subordination due to the length of time left on the loan and the better position this will give Ms. Pontious. Following discussion, it was moved by Bob Reisinger and seconded by Jeri Thornsberry to approve the subordination request from Veridian Credit Union on the forgivable mortgage for Margaret Pontious of 829 Home Park Blvd. The new loan will be in the amount of$70,000 at 4% interest for 360 months. Chairman Johnson indicated there were some reservations with approving the loan. On roll call: Mickye Johnson,Bob Reisinger,Maxine Tisdale,Jeri Thornsberry and Chairman Eric Johnson voted Aye. Nays: Gary Rankin. The Chairman declared the motion carried. 2. Endorse Rehabilitation Contracts for March 2012. (Report attached.) Chairman Johnson indicated the March report was included in the packet. Mickye Johnson inquired as to the number of resources still available for rehabilitation. Discussion on changing the report to indicate the Allocation Amount with another column entitled Used to Date. Board members agreed this would be helpful, unless it is too much work to detail this way, with this being reported to the Board either monthly or quarterly. The Chairman noted this might help the Board be more pro-active about shifting funds within the program. Rudy indicated he would look into getting this report changed. Jeri Thomsberry inquired about promoting the Lead Grant funding. Rudy Jones stated we are working on different marketing schemes, numerous mailings have gone out and our new billboards are up. We are doing assessments and initial contracts are underway. Rudy presented a miniature display of the Lamar billboards. Mickye Johnson asked for similar posters to place in downtown sites. Rudy Jones reported the billboards were put up in various locations on University, Franklin, West 11th, Highway 63 South, West 5th Street and LaPorte Road. Minutes April 17, 2012 Page 4 Chairman Johnson asked how long the billboards would be displayed. Ann Northey reported we purchased the sites for one month; however, displays will remain on the billboard until someone else buys that spot. Chairman Johnson inquired if we got a deal on this. Ann Northey stated we paid for three boards. The city owns some property that the signs sit on, so we were able to get seven boards free. She noted all we paid for was the posters; so 10 boards were displayed for $1,700.00. Chairman Johnson asked for other questions concerning the contracts and there were none. It was moved by Mickye Johnson and seconded by Gary Rankin to endorse the rehabilitation contracts for the month of March 2012. Motion Carried. E. DISCUSSION ITEMS. Jeri Thornsberry expressed concern over the Homeowner Evaluation for 204 Western, whereby the contractors were asked to quit smoking in the home and did not comply. There should be some consequences for this behavior. Mickye Johnson asked if there was a procedure to follow up on this. Rudy Jones indicated we do follow up on these types of complaints and it goes into a contractor file. If issues are not corrected the contractor can no longer participate in our program. Rudy noted most contractors comply with our requirements. Chairman Johnson asked if Rudy would investigate this and get back to the Board. Rudy indicated he would visit with Mark Boesen. 1. Local Housing Trust Fund. Rudy Jones stated because of our decreased funding levels, we have been working with a core group of people to get community input on the Local Housing Trust Fund. Holding this meeting is part of the criteria for applying for funds from the Iowa Finance Authority. We must compile a Housing Action Plan to pursue these funds, and with enough community support we hope to make this happen. The Housing Trust Fund must have more participation from non-governmental entities. Nonprofits need to step forward to make this program work, and we are beginning to get a good cross section of the community involved. Chairman Johnson indicated this obviously might be another source of funds that we can tap into for the community, and offered his assistance in setting up a nonprofit corporation. 2. Fair Housing Symposium. Rudy Jones stated as part of our partnership with the Waterloo Human Rights Department, they are putting together a fair housing conference at the end of April and the Board is invited to participate. This falls into place with our Analysis of Impediments to Fair Housing. A recent grant was awarded to the Human Rights Department to help provide education about fair housing issues. Minutes April 17,2012 Page 5 Bob Reisinger indicated he would be attending the conference as a representative of the Board of Realtors. Several other Board members indicated they would plan to participate. Chairman Johnson inquired when the FY2013 CDBG& HOME Consolidated Plan Budget would be presented to the City Council. Rudy Jones stated the proposed plan would be reviewed at the April 23, 2012 City Council Meeting. Chairman Johnson circulated a spreadsheet on the CDBG and HOME activities that he has created over a number of years. The Chairman noted it shows by year what we received for funds and what has been paid out. The graph shows CDBG funding decreasing over the years. He noted we try to keep administrative costs under 40%. This is just for historical significance to see how the programs have developed over the years. The Chairman stated he believes we are in line, staff-wise, and we are interested in any program funding that provides for those administrative costs. Bob Reisinger asked to discuss the work being done on East 8th Street and Sycamore. He noted it doesn't seem like we are coordinating efforts in developing this area, with housing units, rehabilitation and multi- family apartment.units. The riverfront is going to be an anchor for the rest of this area and it seems there is no specific development plan. Bob stated he would like to meet with Noel and Rudy to consider a development plan so we all work together for the same goals. Rudy Jones added there was a preliminary idea some years ago that never materialized. With the funds Community Development receives, we were trying to address the affordable units with available funding. Rudy noted we have not engaged in the condo/apartment infill construction discussions. Bob Reisinger stated there just doesn't seem to be a clear vision and a master plan would be helpful. Chairman Johnson agreed with this suggestion and felt the direction should come from the Planning and Zoning Department. F. ADJOURN MEETING. With no further business to come before the Board,the Chairman adjourned the meeting. Respectfully submitted, Robert J. Reisinger, Board Secretary Minutes ' April 17,2012 Page 6 March 2112 Contacts Maned's ? 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