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HomeMy WebLinkAboutJune 4, 2012 THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JUKE 4, 2012 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. DeveIop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on Iocal property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The 'oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three(3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these general rules". 4. You may speak one(1)time per item for a maximum of three(3)minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Mayor Buck Clark. June 4, 2012 Page 2 Agenda, as proposed or amended. Minutes of May 29, 2012, Regular Session, as proposed. Recognition of June Team Member of the Month - Steve Gipe. Proclamation declaring August 3 - 5, 2012 as Iowa Irish Fest Days. Proclamation declaring April 20 - 22, 2012 as Global Youth Service Day. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Appointment of Ron Welper as temporary Mayor Pro Tem during Quentin Hart's absence from June 7-24, 2012. Submitted by Mayor Buck Clark 3. Request of Apral Tomkins for a variance to the Noise Ordinance on August 11, 2012 from 6:00 p.m. to 12:00 a.m. in conjunction with daughter's sweet 16th birthday event to be held at 535 Wilshire Avenue including a DJ and portion of street closing, together with recommendation of approval of Director of Safety Services. b. Motion to approve the following: Travel Requests Name & Title of Amount not Personnel Class/Meeting Destination Date(s) to Exceed 1. Abraham Funchess, EEOC Training Des Moines, June 27, $1,745.00 Executive Director; Institute Iowa 2012 Becky Johnson, Human Rights Specialist; Shelly Kruger, Administrative Secretary; Sharina Sallis, Commission; Ron Wood, Commission June 4, 2012 Page 3 2. Investigator Tyler; Homicide Los May 13- $2,155.90 Investigator Duncan Investigation Angeles, 16, California 2012 Class C Beer License Permit Application 3. Kwik Stop 3, 1104 Washington Street (Renewal) (Expires 7/14/2013) (Includes Sunday Sales) 4. CVS/Pharmacy #8546, 2068 Logan Avenue (Renewal) (Expires 5/31/2013) (Includes Sunday Sales) Class C Liquor License Permit Application 5. Hickory House, 315 Park Road (Renewal) (Expires 5/23/2013) 6. Edo's Sports Bar, 110 E. 11 th Street (Renewal) (Expires 5/7/2013) (Includes Sunday Sales) 7. Smitty's Bar, 709 Jefferson Street (Renewal) (Expires 5/26/2013) (Includes Sunday Sales) 8. Young Arena, 125 Commercial Street (New) (5 day license expires on 6/6/2012) (Includes Sunday Sales) Class E Liquor License Permit Application 9. Kwik Stop 3, 1104 Washington Street (Renewal) (Expires 7/14/2013) (Includes Sunday Sales) 10. CVS/Pharmacy #8546, 2068 Logan Avenue (Renewal) (Expires 5/31/2013) (Includes Sunday Sales) Class B Wine License Permit Application 11. Kwik Stop 3, 1104 Washington Street (Renewal) (Expires 7/14/2013) (Includes Sunday Sales) 12. CVS/Pharmacy #8546, 2068 Logan Avenue (Renewal) (Expires 5/31/2013) (Includes Sunday Sales) Outdoor Service Area Application 13. Young Arena, 125 Commercial Street 14. Smitty's Bar, 709 Jefferson Street 15. Bonds RESOLUTIONS 2. Resolution approving 28E Agreements for Fiscal Year 2013 with Cedar Township; East Waterloo Township and City of Elk Run Heights; and authorize Mayor and City Clerk to execute said documents. Submitted by Pat Treloar, Chief of Fire Services June 4, 2012 Page 4 3. Resolution approving submission of Black Hawk Gaming Grant in the amount of$150,000.00 to be used for a public art project. Submitted by Laura Stammler, Waterloo Cultural and Arts Commission 4. Resolution approving award of contract to Mike Dolan Concrete & Masonry, Inc. of Waterloo, Iowa in the amount of $53,040.50 for the F.Y. 2012 Logan Avenue Sidewalk, Contract No. 782. Submitted by Jeff Bales, Associate Engineer 5. Resolution approving award of contract to Stickfort Construction Company of Hudson, Iowa in the amount of $1,552,871.63 for the F.Y. 2012 East Donald Street Improvements, Contract No. 797. Submitted by Jeff Bales, Associate Engineer 6. Resolution approving Notice of Discontinuation from NPDES Coverage Under General Permit 2 to the Iowa Department of Natural Resources in conjunction with F.Y. 2009 West Shaulis Road, Contract No. 759; and authorize Mayor to execute said document. Submitted by Jeff Bales, Associate Engineer 7. Resolution approving agreement with Waterloo Water Works for Water Main Extension and Replacements in conjunction with F.Y. 2012 East Donald Street Improvements, Contract No. 797; and authorize Mayor and City Clerk to execute said document. Submitted by Jeff Bales, Associate Engineer 8. Resolution approving Certificate of Substantial Completion, final acceptance and release of final payment for work performed by Don Gardner Construction Co. of Waterloo, Iowa at a total cost of $98,814.00 in conjunction with 2012 Waterloo Forestry Building Upgrades. Submitted by Rick Curran, Leisure Services Facilities Manager 9. Resolution setting date of hearing as June 18, 2012 to approve a request by Aaron Olson to rezone 0.63 acres located at 1150 Pleasant Valley Drive, from "R-2" One and Two Family Residence District to "R-2,C-Z" Conditional Zoning One and Two Family Residence District to allow for the establishment of a photography studio within the home; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning& Development Director 10. Resolution approving Professional Service Agreement with AECOM in an amount not to exceed $370,000.00 for construction related services for the Disinfection Facilities, Contract No. 817. Submitted by Larry Smith, Waste Management Services Superintendent • June 4, 2012 Page 5 11. Resolution approving award of hotel/motel discretionary funding to the following entities: North End Arts and Music Fest in the amount of $5,000.00 and Aspire Therapeutic Riding Program in the amount of $4,000.00. Submitted by Michelle Weidner, Chief Financial Officer OTHER COUNCIL BUSINESS 12. Motion to receive and place on file the 2011 Operating Report of the Waterloo Water Works. Submitted by Dennis Clark, General Manager of Waterloo Water Works 13. Motion to receive and place on file the 2011 Audit of the Waterloo Water Works. Submitted by Dennis Clark, General Manager of Waterloo Water Works ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Monday, June 4, 2012 4:50 p.m. -Building and Grounds Committee, Council Chambers 4:55 p.m. -Human Resources Committee, Council Chambers 5:00 p.m. -Finance Committee, Council Chambers PUBLIC INFORMATION 1. Waterloo Regional Airport Board meeting minutes of April 24, 2012 on file in the City Clerk's office. 2. Civil Service Commission meeting minutes of April 13, 2012 on file in. the City Clerk's office. June 4, 2012 Page 6 CONTRACT PAYMENT SCHEDULE 1. F.Y. 2008 West Commercial St. Extension, Contract No. 720 Pay estimate No. 34 to Cedar Valley Corp in the total amount due of$152,367.09 2. F.Y. 2011 MidPort Boulevard Extension Phase 1l, Contract No. 802 Pay estimate No. 6 to Stickfort Construction Corp. in the total amount due of $15,289.16 3. F.Y. 2011 River Renaissance Upper Pla7a, Contract No. 808 Pay estimate No. 11 to Peters Construction Corp in the total amount due of $76,434.08 4. Delane Avenue Detention Area & Preliminaru Plan Development Payment to JDE Engineering in the total amount due of$10,450.00 5. Repairs to Donald Street RR Crossing Payment to Aspro in. the total amount due of$6,553.08 CITY OF WATERLOO, IOWA PROCLAMATION 11 iEREAS, Global Youth Service Day is an annual public awareness and education campaign that highlights the valuable contributions that young people make to their local communities through volunteer service; and WHEREAS, Global Youth Service Day 2012 is the largest service event in the world and will be observed for the 24th consecutive year in all 50 states and will be celebrated for the 13th consecutive year in more than 100 countries across the world; and WHEREAS, young people in the United States and in many other countries are serving more volunteer hours than any other generation in history; demonstrating that children and youth are not only the future of the world, but are leaders and assets today; and WHEREAS, recent research shows that service-learning, when used as a teaching and learning strategy that integrates meaningful community service into the academic curriculum, increases students' cognitive engagement, motivation to learn, school attendance and academic achievement scores; and WHEREAS, several private foundations and corporations support service and service- learning as a means for young people to explore career aspirations and to develop the leadership and career-preparedness skills, including time management, decision-making, teamwork and problem solving abilities, necessary for entering the United States workforce in the 21st century; and WHEREAS, service and service-learning opportunities provide an outlet for youth to apply their knowledge, idealism, energy, creativity and unique perspectives to improve local communities and to address critical issues within those communities; and WHEREAS, a fundamental and conclusive correlation exists between youth service, character development, lifelong adult volunteering and philanthropy, voting rates and other forms of civic engagement; and WHEREAS, the 24th annual Global Youth Service Day, led in Iowa by the Iowa Commission on Volunteer Service; takes place on April 20-22, 2012. NOW, THEREFORE, I, Buck Clark, Mayor of the City of Waterloo, Iowa, do hereby proclaim In the City of Waterloo, Iowa, April 20 — 22, 2012, as GLOBAL YOUTH SERVICE DAY IN WITNESS Ili/HEREOF, I have hereunto subscribed my name and caused the Seal of the City of Waterloo, Iowa to be affixed this 21st day of May 2012. "'" uzy S h res, City Clerk ' �^" , _" - Buck C ark, Mayor City of Waterloo, Iowa City of Waterloo, Iowa J May 29, 2012 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m. , on Tuesday, May 29, 2012. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart. Moment of Silence. Pledge of Allegiance: Sandie Greco, Superintendent of Traffic Operations. 138046 - Hart/Getty that the Agenda, as amended by changing the event information for item la7 and deleting item #31 and adding #38 awarding a contract, for the Regular Session on Tuesday, May 29, 2012, at 5:30 p.m. , be accepted and approved. Voice vote-Ayes: Seven. Motion carried. 138047 - Hart/Getty that the Minutes, as proposed, for the Regular Session on Monday, May 21, 2012, at 5:30 p.m. , be accepted and approved. Voice vote-Ayes: Seven. Motion carried. Charles Peyton gave a presentation of the Poppy Exhibit for the VFW #1623. Mayor Clark read a Proclamation commending Dixie Smith, Dixie School of Dance, for her 60 years of outstanding service to the citizens of Waterloo and the entire Cedar Valley and declaring Saturday, June 2, 2012 as Dixie Smith Day. CONSENT AGENDA 138048 - Hart/Cole that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Accounts Payable Invoice Report, pp. 1-27, in the amount of $1, 454, 131.27, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2012-485. 2. Request of Mark C. Reis for a concrete driveway to be located at 178 Trible Road, together with recommendation of approval of City Engineer- Submitted by Eric Thorson, P.E. , City Engineer. Resolution adopted and upon approval by Mayor assigned No. 2012-486. 3. Request of Brent Williams for a concrete driveway to be located at 1515 and 1517 Black Hawk Road, together with recommendation of approval of City Engineer-Submitted by Eric Thorson, P.E. , City Engineer. Resolution adopted and upon approval by Mayor assigned No. 2012-487. 4 . Request of Angie Stoneman for tax exemptions on improvements totaling $122,000.00 for property located at 303 Monroe Street and located in the Consolidated Urban Revitalization Area (CURA)-Submitted by Chris Western, Planner II. Resolution adopted and upon approval by Mayor assigned No. 2012-488. 5. Request of My Waterloo Days Committee for a variance to the Noise • Ordinance to hold My Waterloo Days People in the Park event to include live band and PA system on Thursday, May 31, 2012 from 10:30 am to 9:00 p.m. and on Friday, June 1, 2012 from 10:30 a.m. to 2:30 p.m. , with permission to close surrounding streets, bag the meters and placement of fence posts, together with recommendation of approval of Director of Safety Services-Submitted by Joe Leibold, Captain of Police Services. 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Mayor Clark's recommendation of the following appointments: Expiration New or Re- Appointee Board/Commission Date Appointment Cyd McHone Waterloo Convention and y Visitors Bureau June 30, 2015 Re-Appointment Chawne Paige Waterloo Convention and g Visitors Bureau June 20, 2015 New Appointment Class B Native Wine License Permit Application 3. Plaid Peacock, 316 W. 3rd Street (New) (Expires 2/3/2013) 4. Calico Hen House, 1022 Alabar Avenue (New) (Expires 2/27/2013) Class C Liquor License Permit Application 5. Diamond Daves Crossroads, 124 Crossroads Boulevard (Renewal) (Expires 5/14/2013) Includes Sunday Sales 6. The Broken Record, 315 W. 4th Street (New) (Expires 5/25/2013) Includes Sunday Sales Class B Beer License Permit Application 7. Main Street Waterloo, Lincoln Park (Transfer to 2790 Livingston Lane - Airport Outside Field on June 2, 2012) 8. Main Street Waterloo, Lincoln Park (Transfer to 707 Park Road - Cedar River Park Outside on June 3, 2012) 9. Bonds Roll call vote-Ayes: Seven. Motion carried. PUBLIC HEARINGS 138049 - Schmitt/Greenwood that proof of publication of notice of public hearing on F.Y. 2012 Sidewalk Inspection and Repair Assessment Program - Zone 2, Contract No. 824, as published in the Waterloo Courier on May 24, 2012, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. 138050 - This being the time and place of public hearing, the Mayor called for written and oral objections. Mike Cowings, 1203 W. 2nd St. , spoke in opposition to the guidelines and expressed concern with the consistency of the program. He questioned where the guidelines are kept because the City Code is vague. He asked that the program be placed on hold until the consistency issue can be addressed. Eric Thorson, City Engineer, reported that the ordinance is online and the guidelines are in the Code. He reported that he will check into the consistency and the Ordinance does require full squares to be repaired. Mayor Clark reported that there is a re-inspection process and citizens can work with the staff to get that scheduled. Ibrahim Shehata, 330 South Street, expressed concern with the condition of the alleys near his property. Bill Zak, 800 Campbell Avenue, spoke in opposition of the assessments. Joshua Dale, 106 Locust, expressed concern with the condition of the alley and his inability to pay to have the sidewalk repaired. David Youngblut, 315 Randall Street, reported that his sidewalk was not marked but he received a letter. Crystal Haus-Baumgartner, 205 Denver Street, spoke in opposition to the assessment because the damage is caused by the snowplows. She expressed concern with the alley near her property because it is grated to high and is creating a drainage issue. Verla Paulson, 115 Home Park Blvd. , questioned if only City bonded people can repair the sidewalk. 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Voice vote-Ayes: Seven. Motion carried. 138059 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Cole/Hart that the hearing be closed. Voice vote-Ayes: Seven. Motion carried. 138060 - Cole/Hart that "Resolution to institute proceedings to take additional action of issuance of said bonds", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-501. 138061 - Jones/Hart that proof of publication of notice of public hearing on the issuance of not to exceed $120, 000.00 of General Obligation Bonds for essential corporate purposes of said City, the proceeds of which bonds will be used to provide funds to pay costs of the aiding in the planning, undertaking and carrying out of urban renewal project activities under Chapter 403 of the Code of Iowa, as amended, and the Urban Renewal Plans for the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Area, including costs associated with the downtown development plan, and demolition costs, as published in the Waterloo Courier on May 24, 2012, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. 138062 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Cole/Hart that the hearing be closed. Voice vote-Ayes: Seven. Motion carried. 138063 - Cole/Hart that "Resolution to institute proceedings to take additional action of issuance of said bonds", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-502. 138064 - Jones/Hart that proof of publication of notice of public hearing on the issuance of not to exceed $590, 000.00 of General Obligation Bonds, the proceeds of which bonds will be used to provide funds to pay costs of the acquisition of vehicles for the Building Inspection, Maintenance, Engineering and Leisure Services Departments; acquisition of off-road maintenance equipment for the parks, golf course, and downtown departments; and acquisition of radio communication equipment for Public Works, and shall bear interest at a rate not exceeding the maximum specified in the attached notice, as published in the Waterloo Courier on May 24, 2012, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. 138065 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Cole/Hart that the hearing be closed. Voice vote-Ayes: Seven. Motion carried. •patz1P0 uot;oW -Lianas :saAJ-a;on aoTOA •pasoTo aq but.Pau ag; ;-eq; 4zpH/aT00 •auou azaM azaq; pup suot;oaCgo Tpzo pue ua44T1M 30g paTTeo zoAeW eq; 'butzeaq otTgnd go aoeTd pup aUT; egg buzaq GTgy - 6LO6£T •pat.ziPO uoT;ow •uanag :saAV-a;oA aotoA •aTT3 uo paopTd pup pantaoaz aq 'ZTOZ '6Z APW uo zarzno0 ooTza;eM aq3 ut paustTgnd sP 'aot3ou pagoe;;e aq3 ut pat;-toads ummtxem aq3 butpeaoxe Sou aqua P ;e ;saza;uT zeaq TTPgs pue 'butPTtnq sxzoM otTgnd Mau P butpnTOut 'saT;TTTOP3 A;tO buTddTnba pup ;uamanozdwT 'uoT;onz;suoo 'uot;rsrnboe ;o s;soo Aed o; spun; aptnozd o; pasn eq TTTM spuoq goTgM go spaaoozd ay; 'spuog not;PbtTQO TPzauaO 30 OO OOD'OOLS Paaoxa o; ;ou go aouensst au; uo butzeaq otTgnd go aot;ou go uo-t;eotTgnd ;o ;oozd ;eg; O-zeH/0100 - £LO6£T •SOS-ZTOZ •oN paubtsse zoAeW Aq Tenozdde uodn pup pa;dope uot;nTosag •uanas :saAv-a;on TTeo TTog •pa;dope aq '„spuoq pees go aouensst go uoT;oe TeuoT;tppe axe; o; sbutpaaoozd a;n;t;sut o; not;nTosag„ ;pug 4zPH/aT00 - ZLO6ET •patzzeo uoT;ow •uanag :saAv-a;oA aotoA •pasoTo aq buTaPag au; ;eg; gzPH/aT00 •auou azaM azag; pup suoT;aeCgo Tpzo pup ua;;T.M log pa'Teo zoAep ag; 'butzeaq otTgnd 3o eopTd pue amt; au; buzaq sTgy - TLO6£T •perz.Po uoT;oI uanag :saA\-a;on aoToA •aTTJ uo peed pup pantaoaz aq 'ZioZ '6Z APW uo zatzno0 ooTza;eM au; ut paustTgnd sP 'not;ou pagoe;;e eq; uT PaT3T0ads umurxem eu; burpaaoxe ;ou a;ez P ;e ;saza;ut zeaq TTeus pus 'saTotuaA A;TO zo; Tang sP seb TPzn;Pu ;o asn A;TO zo; a;Ts e buTddtnba pue ;uamdoTanap pus !sesznoo ;Tob A;tO go ;uameAozdmt au; :suot;pnouaz Tood buTmmTms .s;uawanozdurt za;aui butxzpd .sapezbdn za;ndmoo :A;TTToel ;axzsW otTgnd egg pup 'wntps;g ;uoz;zantg Pueiy bunoA au; o; s;uauianozdurt pup uot;enouaz 'uot;onz;suooaz au; go s;soe Aed o; spun; aptnozd o; pasn aq TTTM spuoq geTgM go spaaoozd aq; 'spuog uoT;ebTTgo Tezaua0 30 00.000'0£9S Paaoxa o; ;ou 3o aouensst au; uo butzeaq OTTgnd go not;ou ;o uot;eoTTgnd go ;oozd ;eg; 4zPH/eT00 - OLO6£I •60S-ZIOZ •oN paubtsss zoAew Aq TenozddP uodn pup pa;dope uoT;niosag •uanas :seAV-a;on TTPO TTog •pe;dope aq '„spuoq PTes ;o aouensst go uoT;ae TeuoT;Tppe axe; o; sbutpaaoozd a;n;t;sut o; uoT;nTosag„ ;eu; ;zeH/aT00 - 690B£T •pat.1zpo uoT;oN -Lianas :saAv-a;oA aotoA •pasoTo aq butzeaq ag; ;egg 4zeV aT00 •auou axeM eaau; pup suot;oaCgo TPzo pup ua;;t..M 30J paTTeo zoASW au; 'butzeaq otTgnd go eoeid pup aura; au; buzaq stay - 8908£I •petzzeo uoT;ow •uanas :saAV-a;on a3ToA •aTTJ uo paoeid pup paATeoaz aq 'ZTOZ '6Z AeW uo aeTznoO ooiza;PM egg uT paustTgnd sP 'eot;ou PagoP;;e eq; ut pat;toads mnmtxem au; butpaaoxe ;ou a4P.1 P ;p ;saza;uT zeaq TTpgs pue 's;uamanozdmt eOuetidmoo vav pup 'U0TTTned g;nox 's;II au; zo; ie;ua0 eq; 'sabPZPO burx.Pd uMo;UMOQ '1e;ua0 szau;ozg usAtTins eAT3 'szequreu0 TTounoO 'Azs.Qi7 otTgnd 's;uamanozdurt uot;P;s pue ze ua0 buTuTezy eotiod buTpnTout 'sat;TTTzP3 pue sbutpTtnq A;TO snot.PA go butztedaz pue butddtnba ';uamanozdmT 'buiTapomaz 'uot;enouaz 'uoT;Onz;suooea au; Jo s;soo Apd o; spun; epTnozd o; pasn eq TTTM spuoq gotgM Jo spaaoozd eq; 'spuog uoT4PbTTg0 Tezaua0 30 00.000 'SS9$ Paaoxa o; ;ou go aouensst ag; uo bus otTgnd go aoT;ou go uot;eoTTgnd go ;oozd ;eu; ;zsH/seuof - L908£1 •£OS-ZIOZ •oN peub-tsse zoAPW Aq TenozddP uodn pus pa;dope not;nTosag •uanas :seAV-a;on TTPo TTog •pa;dope eq '„spuoq pTes go aouensst go uot;oe TPuoT;Tppe axe; o; sbutpaaoozd a;n;T;suT o; uoT;nTosag„ ;Pg; 4IPH/aT00 - 9908£1 9 abed ZTOZ '6Z APW May 29, 2012 Page 7 139075 - Cole/Hart that "Resolution to institute proceedings to take additional action of issuance of said bonds", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-506. 139076 - Cole/Hart that proof of publication of notice of public hearing on the issuance of not to exceed $6, 950, 000.00 General Obligation Bonds for an essential corporate purpose of said City, the proceeds of which bonds will be used to provide funds to pay costs of refunding outstanding general obligation indebtedness of the City, consisting of the General Obligation Bonds, Series 2003A, dated June 15, 2003, General Obligation Bonds, Series 2005A, dated June 1, 2005, and General Obligation Bonds, Series 2005B, dated June 1, 2005, as published in the Waterloo Courier on May 24, 2012, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. 139077 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Cole/Hart that the hearing be closed. Voice vote-Ayes: Seven. Motion carried. 139078 - Cole/Hart that "Resolution to institute proceedings to take additional action of issuance of said bonds", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-507. 139079 - Cole/Hart that proof of publication of notice of public hearing on the issuance of not to exceed $750, 000 General Obligation Bonds for essential corporate purposes of said City, the proceeds of which bonds will be used to provide funds to pay costs of remediation, replacement and improvement of property, buildings, equipment, and public facilities that have been damaged by a disaster as defined in Section 29C.2 and that are located in an area that the President of the United States has declared a major disaster (FEMA-DR-1763) , including the relocated Public Works building/Central Garage Facilities Centralization project, as published in the Waterloo Courier on May 24, 2012, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. 139080 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Cole/Hart that the hearing be closed. Voice vote-Ayes: Seven. Motion carried. 139081 - Cole/Hart that "Resolution to institute proceedings to take additional action of issuance of said bonds", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-508. 139082 - Hart/Greenwood that proof of publication of notice of public hearing on FYE2012 Budget Amendment, as published in the Waterloo Courier on May 17, 2012, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. 139083 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Hart/Greenwood that the hearing be closed. Voice vote-Ayes: Seven. Motion carried. 139084 - Hart/Greenwood that "Resolution to approve said budget amendment in conjunction with FYE2012 Budget Amendment", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-509. 'DTS-ZTOZ 'oN paubtsse aoAeW Aq Tenoadde uodn pue pa3dope uoT3nTosag •uanas :saAy-a3on TTPO ITOu 'Pp;dope aq '„a030a1TQ 3uamdoTanaQ 9 buTuueTg A3iunmmoO 'uosaapuV TaoN Aq pa33imgns-3aaa3s mT'3 a3eATad se xooTq 00£ au3 uT 3aaa3s mT3 pa3eoen go uoT3aod e aueu 03 3sanbaa buTAoadde. uoT4nTosag„ 3e143 3aeH/33TuuDg - 6806£1. 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Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-515. 139091 - Welper/Hart that "Resolution approving Lease Agreement with Wendell Lupkes in the amount of $200.00 per year to farm approximately 19 acres of land located near the northwest corner of West 4th Street and West Shaulis Road for the purpose of baling hay-Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-516. 139092 - Welper/Hart that "Resolution approving designation of Hoover Street as a temporary Yield street due to the detour for West 9th Street-Submitted by Sandie Greco, Traffic Operations Superintendent", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-517. 139093 - Welper/Hart that "Resolution approving request to dedicate a 21,736 square foot sanitary sewer easement next to O'Neal Steel located at 2680 Sergeant Road-Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-518. 139094 - Welper/Hart that "Resolution approving installation of speed hump on Burton Avenue north of the intersection with Park Road-Submitted by Sandie Greco, Traffic Operations Superintendent", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-519. 139095 - Hart/Welper that "Resolution approving award of contract, Bonds, and Certificate of Insurance to B & B Builders and Supply of Waterloo, Iowa in the amount of $95,389.49 for the F.Y. 2012 Sidewalk Repair Program - Zone 2, Contract No. 824; and authorize Mayor and City Clerk to execute said documents-Submitted by W. Wayne Castle, PLS, EI, Associate Engineer", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-520. 139096 - Hart/Welper that Change Order No. 3 for a net increase of $19, 121.00 to Don Gardner Construction Co. Inc. of Waterloo, Iowa for the Waterloo Center for the Arts Window Replacement Project; and authorize Mayor to execute said document- Submitted by Craig Clark, Building Official/Maintenance Administrator, be received, placed on file and approved. Voice vote-Ayes: Seven. Motion carried. 139097 - Hart/Welper that "Resolution approving request for a variance to the requirements of the Subdivision Ordinance in Section 2.2 (2) Preliminary Plat and Section 2.3(1) Final Plat Submittal for Preliminary and Final Plat of John Deere Museum Addition-Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote-Ayes: Seven. Mayor Clark reported this is one of the first actions to make the John Deere Museum. He thanked John Deere and said it will be a wonderful addition to the City. Resolution adopted and upon approval by Mayor assigned No. 2012-521. 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Roll call vote-Ayes: Seven. Motion carried. Nate Hertzal, 1001 Heartland Hills, spoke in opposition of this ordinance. He expressed concern with the lack of parking and the neighbor complaining about the parking. Sandie Greco, Superintendent of Traffic Operations, reported that staff has looked into the intersection and it needs to be modified. There is a visibility issue but staff is going to reduce the no parking here to corner from 18 feet to 11 feet. 139105 - Hart/Welper that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote-Ayes: Seven. Motion carried. 139106 - Hart/Welper that "an Ordinance amending the 2008 Traffic Code by adding a new Subsection (53a) Heartland Hills Drive to Section 553, No Parking Here To Corner; and amending the 2008 Traffic Code by adding to Subsection 970) Mark Drive, No Parking Here To Corner in conjunction with Ordinance Change - No Parking Here to Corner: West side of the 1000 block of Heartland Hills Drive, in a southerly direction from the corner of Mark Drive", be considered and passed for the second and third times and adopted. Roll call vote-Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5118. 139107 - Hart/Welper that "an Ordinance amending the 2008 Traffic Code by adding Subsection (3a) Burton Avenue to Section 545, Yield Streets; and repealing part of Subsection (23) Burton Avenue of Section 543, thru Street Park Road to North Corporate Limits in conjunction with Ordinance Change - Yield Street: Burton Avenue at Park Road", be received, placed on file, considered and passed for the first time. Roll call vote-Ayes: Seven. Motion carried. 139108 - Hart/Welper that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote-Ayes: Seven. Motion carried. 139109 - Hart/Welper that "an Ordinance amending the 2008 Traffic Code by adding Subsection (3a) Burton Avenue to Section 545, Yield Streets; and repealing part of Subsection (23) Burton Avenue of Section 543, thru Street Park Road to North Corporate Limits in conjunction with Ordinance Change - Yield Street: Burton Avenue at Park Road", be considered and passed for the second and third times and adopted. Roll call vote-Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5119. OTHER COUNCIL BUSINESS 139110 - Greenwood/Hart to instruct Director of Safety Services to prepare specifications, bid document, etc. in conjunction with Purchase of Uniforms and Equipment for Police Department, be approved. Voice vote-Ayes: Seven. Motion carried. 139111 - Greenwood/Hart that specifications, bid document, etc. in conjunction with Purchase of Uniforms and Equipment for Police Department, be received and placed on file. Voice vote-Ayes: Seven. 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ZIOZ '6Z AeW ju' T1Jt1TJ1BTRoy T'3-IE LM041\fg3-c JUNE STEVE GIPE Steve Gipe, Equipment Operator at the Street Department, has been with the City since July 1, 1991. Steve has distinguished himself by providing excellent service and performance in his day-to-day job duties. He keeps equipment exceptionally clean and in working order and puts in an extra effort to keep the shop clean. Without being asked, he takes the initiative, steps up and takes care of maintenance on his own. Steve is always helpful to everyone and his extra efforts on the job do not go unnoticed—they are greatly appreciated by those working around him. MARIA ARMSTRONG From: LAURA WOLFF Sent: Wednesday, May 30, 2012 10:45 AM To: AIRPORT STAFF; ARTS STAFF; BUILDING STAFF; CLERKS STAFF; COMMUNITY DEV. STAFF; COUNCIL MEMBERS; Dave Mohlis; DEPT. SECRETARIES AND BOOKKEEPERS; ENGINEERING STAFF; FINANCE STAFF; FIRE STAFF; FIRE STATION 3; FIRE STATION 4; FIRE STATION 5; FIRE STATION 6; FIRE STATION 7; FIRE STATION 8; GARAGE STAFF; HOUSING STAFF; HUMAN RIGHTS STAFF; LEISURE STAFF; MAINTENANCE; MAYOR CLARK; MIS STAFF; PERSONNEL STAFF; PLANNING STAFF; TRAFFIC STAFF; WASTE MAN. STAFF; WATER WORKS STAFF; YOUNG ARENA STAFF Subject: June Team Member of the Month We are pleased to announce that Steve Gipe has been chosen as the June Team Member of the Month. Please post the attached bulletin in your department. Thanks! Laura 5/30/2012 ' ____ CITY OF WATERLOO, IOWA PROCLAMATION 1 WHEREAS, since the time of the ancient Celts, the inhabitants and descendants of Ireland have gathered together in "great assemblies", today called fests, to celebrate their culture and show their pride in their Irish heritage; and WHEREAS, the Irish culture has taken thousands of years to develop, so we need to cherish every moment of it. Being Irish goes well beyond shamrocks, leprechauns, St. Patrick, and blarney. The roots of Irish pride rests in the talented, hearty, compassionate, and deeply spiritual people. The fests provide the opportunity for those who share in that Irish pride to join in celebration; and WHEREAS, On August 3rd—5th, the 6th Annual Iowa Irish Fest will once again bring people from Waterloo, Cedar Falls, and across Iowa together to participate in a weekend of Irish festivities. Thousands of people young and old will be treated to a sample of the finest Irish music, lively rhythms of Irish dance, unique traditional food of Ireland, a 5K run/walk and a spirit-filled church service. NOW, THEREFORE, BE IT RESOLVED that I, Buck Clark, Mayor of the City of Waterloo,Iowa, do hereby proclaim August 3rd through the 5th 2012 as IOWA IRISH FEST DAYS. IN WITNESS WHEREOF, I hereunto have set my hand and caused the Official Seal of the City of Waterloo,Iowa to be affixed this 4th day of June 2012. ATTEST: � _=' ; • 4 itM * ii' ° 6 -L-- C xx Ct 1 j,, •t. V � x _ Suzy Scares `a,t t" ...«.«" Buck Clark City Clerk ' ' '))*: ' -`" Mayor Cc)) CITY OF WATERLOO Council Communication City Council Meeting: June 4 20 2 Prepared: M 20 2 Dept. Head Signature: # of Attachments: None SUBJECT: Appointment of Ron Welper as temporary Mayor Pro Tern during Quentin Hart's absence June 7`h through June 24, 2012 Submitted by: Mayor Buck Clark Recommended City Council Action: Resolution Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: 2612-May-15 12:34 PM NATIONAL LOAN ADMINISTRATION 3192367567 1;' APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: ,p 1 jgrn4� j APPLICANT'S ADDRESS: i i ,,r/U.5y— /Jj/ ,, J PHONE#: ,3/9 -97/,-3 ��`% `�76/ APPLICANTS ANTICIPATED DATE OF VARIANCE; ?— / /� NAME OF EVENT: / f/G/ st6•44 // /4 TIMES OF DAY OF VARIANCE; 62 /J? .,7, /' /14..•1Th GEOGRAPHICAL LOCATION OF VARIANCE: � ,t , _ �,c -�, /C 2 da r 1zi . DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: / 'Ye PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, IN ��� �1� CLUDE GEOGRAPHICAL LOCATION,AND WHAT ACTUALLY WILL EXCEED THE V/'lX�d NOISE ORDINANCE.SUCH AS A BAND PLAYING,PA SYSTEM,ETC. 1. ( / f e,a. , de, ' ,o,e /i.hrdeek 2. gitzep4, //0A / ,//f�, .(44, hi/- gz,(,&_ ,,,,,,,t4 2 /?;L6 A!• 1caannt's Signature Date CITY COUNCIL ACT ON: Potfa Recomm Dept. eriion ~ APPROVAL: APPROVAL: lam'-- ➢ENIAL: DENIAL; 0 DECIBEL LEVEL: " May 15,2012 City of Waterloo,Mayor's Office 715 Mulberry Street Waterloo,IA 50703 Dear City of Waterloo,Mayor's Office, Date of Private Block Party: 8/11/2012 6pm until lam,Disc Jockey will end by midnight/12:30 am or sooner per your request. Re: Private Party for Sweet 16 Birthday Request for Street Closing My family and I request permission to block off a portion of Wilshire Ave between Hillcrest and South Hill streets between 11:00 am on August 11,2012 until 1:00 am on August 12,2012,for purpose of holding a Sweet 16 Celebration for my daughters birthday.I have and or will contact all neighbors to advise and all will be invited as well.All neighbors know my daughter and our family well and most are intending to attend the party for her also.Inviting personal friends and family and close friends of my daughter. The earlier time of 11:00 am on 8/11/2012,is requested in order to set up for the party,to start at 6:00 pm. The party is planned to end at midnight,but scheduling until 1:00am in order to get items cleaned up and in case if DJ runs over or if any guests are waiting for rides or to be picked up at the end of the night. We are intending to have the following activities for our quests: • Disc Jockey for four hours with dancing music and lights, 8am until midnight. Please advise if the hours need to be changed,as I do not know what specific rules the city has regarding this. • Inflatable Slide,probably set up manly in road since is very large. Rented from Special Occasions Rental on 151h Street in Waterloo.Will be set up mid afternoon on 8/11/12 and taken down by lam,to be returned to the rental store in morning on 8/12/12 before 11 am. • Seating for quests,appetizers and drinks(no underage drinking strictly enforced),Candy buffet with chocolate fountain for dipping. Will probably be set up in the garage for supervision at all times.Miscellaneous decorations,balloons,glow sticks/necklaces, etc. • Volleyball in backyard at 535 Wilshire Avenue residence Please call me if any questions and when approval has been decided. Thank you for your assistance and let me know if you want to attend! In addition,please also advise if all in this request is acceptable or if I need to make changes and if the city provides whatever needed to close of part of Wilshire Ave or if I need to rent any items. Sincerely, Apral M. Tomkins 535 Wilshire Ave. Waterloo,IA 50701 319-240-9713 Apral.tomIcins@gmacm.com . MARIA ARMSTRONG From: Tomkins, Apral - IA[Apral.Tomkins@gmacrescap.cor] Sent: Tuesday, May 15, 2012 1:01 PM To: MARIA ARMSTRONG Subject: RE: City of Waterloo- Noise Ordinance From Maria, Attached is the noise ordinance form and the letter I typed up. Can you please review and let me know if any changes need to be made and get it forwarded for approval asap? I don't have any clue what I am doing for this stuff so your help is appreciated! Thanks! Apral M. Tomkins Default/Loan Resolution/SPoC Quality Monitoring Specialist Agent ID# 3162 319.236.4408 Apral.Tonikins@grnacm.com From: MARIA ARMSTRONG [mailto:MARIA.ARMSTRONG@WATERLOO-IA.ORG] Sent: Tuesday, May 15, 2012 10:09 AM To: Tomkins, Apral - IA Subject: RE: City of Waterloo - Noise Ordinance From That will work-thanks Apral, Maria Armstrong City of Waterloo-City Clerk&Finance Department 715 Mulberry Street Waterloo, Iowa 50703 W: 319-291-4323 F: 319-291-4571 E:maria.armstronq(adwaterloo-ia.orq From: Tomkins, Apral - IA [mailto:Apral.Tomkins@gmacrescap.com] Sent: Tuesday, May 15, 2012 9:59 AM To: MARIA ARMSTRONG Subject: RE: City of Waterloo - Noise Ordinance From Thank you! I will get it filled out and get this and the letter back to you today! Can I send it via email to you? Apral M. Tomkins Default/Loan Resolution/SPoC Quality Monitoring Specialist Agent ID# 3162 319.236.4408 Apral.Torizkins@gmacm.com 5/15/2012 From: MARIA ARMSTRONG [mailto:MARIA.ARMSTRONG@WATERLOO-IA.ORG] Sent: Tuesday, May 15, 2012 10:00 AM To: Tomkins, Apral - IA Subject: City of Waterloo - Noise Ordinance From Attached is the form you requested. Thank you for your inquiry, Maria Armstrong City of Waterloo-City Clerk&Finance Department 715 Mulberry Street Waterloo, Iowa 50703 W. 319-291-4323 F:319-291-4571 E:maria.armstronq(a�waterloo-ia.org 5/15/2012 FINANCE DEPT. STAFF ONLY LINE ITEM USED (ye ?-2 vly{JL) 4444' .�' TRAVEL REQUEST FY UDGETED 33-00.00 CITY OF WATERLOO EXPENDED YTD THIS REQUEST /7 4.oo LEFT AFTER THIS _ REQUEST . /,S UV DATE 222 ,�-,. i�'? Original-Clerk/Finance Copy-Department NAME(S)AND POSITION(S):Abraham Funchess, Ex. DATE: Director.Becky Johnson, HR Specialist; Shelly Kruger, Wednesday, June 27, 2012 Adm. Secretary; Sharina Sal/is, Commissioner; Ron Wood, Commissioner NAME OF CLASS/MEETING: DESTINATION: Des Moines, Iowa EEOC Training Institute DEPARTURE POINT IF NOT WATERLOO: Waterloo DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: Wednesday, June 27, 2012 Wednesday, June 27, 2012 Wednesday, June 27, 2012 PURPOSE OF TRAVEL: To allow staff and 2 commissioners to attend the EEOC Training Institute in Des Moines, IA on Wednesday, June 27, 2012 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-27-2500-1346 LODGING TAXI X GRANT REIMBURSABLE MEALS PARKING YES NO $1745.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 1745.00 TOTAL: $ 349.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY VERLOO .4 e DE A TMENT HEAD MAYOR S-- 21 - 2-6r~2 �P f�l902- are oo les orms rav equest orm anuary 2010 DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST FY_2012_ BUDGETED 5/ ?0-0 CITY OF WATERLOO EXPENDED YTD THIS REQUEST /J j, O LEFT AFTER THIS �,/� REQUEST /3(L°7 DATE ' Original-Clerk/Finance Copy- Department NAME(S) AND POSITION(S): DATE: Inv.'s Jeff Tyler& Rob Duncan May 24,2012 NAME OF CLASS/ MEETING: DESTINATION: Los Angles, California Homicide Investigation DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Return Date: DATE(S) OF MEETING: May 13,2012 May 16,2012 May 13-16,2012 PURPOSE OF TRAVEL: Inv. Jeff Tyler and Inv. Rob Duncan were investigating a double homicide case, which occurred in January of 1981. Leads were developed and a suspect was arrested for 2 counts of Murder in the 1ST Degree. During the investigation information was gained that there were witnesses in California that needed to be interviewed. The investigators were sent to California to interview the witnesses in this case. The listed costs were for lodging, meals, rental car, fuel and airfare associated with the travel. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE XX AIRFARE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: BUDGET LINE ITEM: $404.55 LODGING $ 87.22 Rental Car x GRANT REIMBURSABLE $277.73 MEALS PARKING YES NO $0.00 REGISTRATION $ 1270.40 AIRFARE x REQUIRED CERTIFICATION $116.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 2155.90 TOTAL: $ 1077.95 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO 1.6/(�/ DEPARTMENT HEAD MAYOR 2 1 L1114i' - DATE DATE CITY OF WATERLOO Council Communication City Council Meeting: M. 12 :-SAX'.._ Prepared: May 9, 2012 Dept. Head Signature: # of Attachments: SUBJECT: 28 E Agreements Submitted by: Pat Treloar, Chief of Fire Services Recommended City Council Action: WFR would like to adopt the attached 28 E Agreements for fiscal year 2013 between the City of Waterloo and Cedar Township, East Waterloo Township, and the City of Elk Run Heights. Summary Statement: This is a yearly update for existing 28's with the aforementioned entities. Expenditure Required Source of Funds: Revenue Account: Township Fire Protection-010-12-1400-3413 Policy Issue Alternative Background Information: This year there has been a 3% increase added to each agreement. These agreements are valid from July 1, 2012 to June 30, 2013. 28E AGREEMENT FIRE PROTECTION CONTRACT Fiscal Year 2013(July 1,2012 to June 30,2013) The parties to this Agreement are the City of Waterloo, Iowa, (hereinafter referred to as "Waterloo")and Cedar Township. WHEREAS, Waterloo and Cedar Township are public agencies pursuant to Iowa Code 28E.2(1987),and WHEREAS, Cedar Township has petitioned Waterloo, in accordance with Iowa Code 364.16 (1987), to extend the jurisdiction of Waterloo for fire and ambulance purposes (hazardous materials response by the Northeast Iowa Response Group)to include: the territory outside the Waterloo City limits consisting of Balsam Street, Juniper Drive, Oakridge Road and Rose Lane. THEREFORE, for and in the consideration of the mutual covenants and agreements herein contained,the parties agree as follows: 1. The cost for fire protection to Cedar Township shall be$1,788.08 per year. 2. Ambulance charges will be billed to the party receiving the service based on the current City Ordinance. 3. Northeast Iowa Response Group shall be entitled to reimbursement of all costs for responding to hazardous material incidents under the County Ordinance. 4. The Waterloo fire officer in charge of equipment shall call or cause to be called additional engine companies if it is believed that additional assistance is needed. 5. Waterloo reserves the right to refuse to answer any call at any time for the following reasons: a. That the necessary fire apparatus or medical units are not available or b. That the Waterloo Fire Department is unable to reach the property on fire due to accident or road conditions. 6. Waterloo does not guarantee the successful operation of its equipment or persons at any fire outside the city of Waterloo. Waterloo shall not be liable for any damages that may be caused in refusing to answer any such call or for any damages that may be caused in the operation of equipment or by the personnel accompanying the equipment. 7. When the officers or equipment of Waterloo are engaged in rendering assistance pursuant to this Agreement,they shall be considered to be within their jurisdiction, and Waterloo shall have the same governmental immunity when responding to such calls as when operating within the City of Waterloo. Waterloo fire fighters operating equipment or responding to calls outside the corporate limits of Waterloo shall be entitled to the benefits of Iowa Code, Chapter 410 and 411 (1987), when otherwise qualified. 8. At all times in answering such calls, or in the operation of the equipment, or the direction of the members of the crew, or at any fire outside the city limits of Waterloo, the officer of the Waterloo Fire Department in charge of the equipment and work shall have full control of such equipment and officers. 9. This Agreement is entered into by the parties pursuant to the provisions of Iowa Code Chapter 28E(1987),and as such: a. This Agreement is for a period of one (1) year, from July 1, 2012, through June 30,2013;and b. The parties may revoke this Agreement at any time by giving sixty(60)days' written notice;and c. Does not envision a separate organization or other composition of legal entity of any type and operates under the authority of the laws of the State of Iowa; and d. Is for the purpose of providing fire protection. Dated this day of ,2012. CITY OF WATERLOO,IOWA CEDAR TOWNSHIP By: By: Ernest G.Clark,Mayor A11EST: Suzy Schares Township Clerk City Clerk STATE OF IOWA ) ss. BLACK HAWK COUNTY ) On this day of , 2012, before me, the undersigned a Notary Public in and for the State of Iowa,personally appeared Ernst G. Clark and Suzy Schares to--- me personally known, and who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Waterloo, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of is City Council, and that Ernst G. Clark and Suzy Schares acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation,by it voluntarily executed. Notary Public in and for the State of Iowa 28E AGREEMENT FIRE PROTECTION CONTRACT Fiscal Year 2013 (July 1,2012 to June 30,2013) The parties to this Agreement are the City of Waterloo,Iowa, (hereinafter referred to as "Waterloo")and the city of Elk Run Heights(hereinafter referred to as"Elk Run"). WHEREAS, Waterloo and Elk Run are public agencies pursuant to Iowa Code 28E.2 (1987),and WHEREAS, Elk Run has petitioned Waterloo, in accordance with Iowa Code 364.16 (1987),to extend the jurisdiction of Waterloo for fire and ambulance purposes(hazardous materials response by the Northeast Iowa Response Group)to include: City of Elk Run Heights,Iowa THEREFORE, for and in the consideration of the mutual covenants and agreements herein contained,the parties agree as follows: 1. The cost for fire protection to Elk Run shall be approximately$29.34 per year,per capita,based on a population of one thousand,one hundred and seventeen(1,117) residents,for a total of$32,772.78 minus$.0.50 per capita for costs assessed by the County for membership in the Northeast Iowa Response Group. $32,772.78 minus $558.50 totals,thirty two thousand,two hundred fourteen dollars and twenty-eight cents ($32,214.28). This amount is to be paid on a quarterly basis by Elk Run Heights. 2. Ambulance charges will be billed to the party receiving the service based on the current City Ordinance. 3. Northeast Iowa Response Group shall be entitled to reimbursement of all costs for responding to hazardous material incidents under the City of Elk Run Heights Recovery Ordinance. 4. The Waterloo fire officer in charge of equipment shall call or cause to be called additional engine companies if it is believed that additional assistance is needed. 5. Waterloo reserves the right to refuse to answer any call at any time for the following reasons: a. That the necessary fire apparatus or medical units are not available or b. That the Waterloo Fire Department is unable to reach the property on fire due to accident or road conditions. 6. Waterloo does not guarantee the successful operation of its equipment or persons at any fire outside the city of Waterloo. Waterloo shall not be liable for any damages that may be caused in refusing to answer any such call or for any damages that may be caused in the operation of equipment or by the personnel accompanying the equipment. 7. When the officers or equipment of Waterloo are engaged in rendering assistance pursuant to this Agreement,they shall be considered to be within their jurisdiction, and Waterloo shall have the same governmental immunity when responding to such calls as when operating within the City of Waterloo. Waterloo fire fighters operating equipment or responding to calls outside the corporate limits of Waterloo shall be entitled to the benefits of Iowa Code, Chapter 410 and 411 (1987), when otherwise qualified. 8. At all times in answering such calls, or in the operation of the equipment, or the direction of the members of the crew, or at any fire outside the city limits of Waterloo,the officer of the Waterloo Fire Department in charge of the equipment and work shall have full control of such equipment and officers. 9. This Agreement is entered into by the parties pursuant to the provisions of Iowa Code Chapter 28E(1987),and as such: a. This Agreement is for a period of one (1) year, from July 1, 2012, through June 30,2013;and b. The parties may revoke this Agreement at any time by giving sixty(60)days' written notice;and c. Does not envision a separate organization or other composition of legal entity of any type and operates under the authority of the laws of the State of Iowa; and d. Is for the purpose of providing fire protection. Dated this day of 2012. CITY OF WATERLOO, IOWA CITY OF ELK RUN HEIGHTS,IOWA By: By: Ernest G.Clark,Mayor Wm.R.Henninger,II,Mayor Al 1 EST: Suzy Schares Kristi Lundy City Clerk City Clerk STATE OF IOWA ) ss. BLACK HAWK COUNTY ) On this day of , 2012, before me, the undersigned a Notary Public in and for the State of Iowa,personally appeared Ernest G. Clark and Suzy Schares to me personally known,and who,being by me duly sworn,did say that they are the Mayor and City Clerk, respectively, of the City of Waterloo, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of is City Council, and that Ernest G. Clark and Suzy Schares acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation,by it voluntarily executed. Notary Public in and for the State of Iowa 28E AGREEMENT FIRE PROTECTION CONTRACT Fiscal Year 2013(July 1,2012 to June 30,2013) The parties to this Agreement are the City of Waterloo,Iowa, (hereinafter referred to as "Waterloo") and the Board of Trustees of East Waterloo Township (hereinafter referred to as"East Waterloo"). WHEREAS, Waterloo and East Waterloo are public agencies pursuant to Iowa Code 28E.2(1987),and WHEREAS, Fast Waterloo has petitioned Waterloo, in accordance with Iowa Code 364.16 (1987), to extend the jurisdiction of Waterloo for fire and ambulance purposes (hazardous materials response by the Northeast Iowa Response Group)to include: All that part of East Waterloo lying outside the City Limits of the City of Waterloo,Iowa, known as Fact Waterloo Township. THEREFORE, for and in the consideration of the mutual covenants and agreements herein contained,the parties agree as follows: 1. The cost for fire protection to East Waterloo shall be one thousand,seven hundred and forty six dollars and sixty-two cents ($1,746.62) per year. In addition, there will be a cost of two hundred dollars($200.00)a call for the first hour or fraction thereof per Engine Company,from the time the engine company leaves its quarters until the engine company returns to its quarters. If more than one hours' time is consumed in responding to the call, the cost shall be One Hundred Dollars ($100.00)per hour or any fraction thereof after the first hour.An engine company shall mean one(1)piece of apparatus and crew. 2. Ambulance charges will be billed to the party receiving the service based on the current City Ordinance. 3. Northeast Iowa Response Group shall be entitled to reimbursement of all costs for responding to hazardous material incidents under the County Ordinance. 4. The Waterloo fire officer in charge of equipment shall call or cause to be called additional engine companies if it is believed that additional assistance is needed. At all times in answering such calls, or in the operation of the equipment, or the direction of the members of the crew, or at any fire outside the city limits of Waterloo,the officer of the Waterloo Fire Department in charge of the equipment and work shall have full control of such equipment and officers. 5. Waterloo reserves the right to refuse to answer any call at any time for the following reasons: a. That the necessary fire apparatus or medical units are not available or b. That the Waterloo Fire Department is unable to reach the property on fire due to accident or road conditions. 6. Waterloo does not guarantee the successful operation of its equipment or persons at any fire outside the city of Waterloo. Waterloo shall not be liable for any damages that may be caused in refusing to answer any such call or for any damages that may be caused in the operation of equipment or by the personnel accompanying the equipment. 7. When the officers or equipment of Waterloo are engaged in rendering assistance pursuant to this Agreement,they shall be considered to be within their jurisdiction, and Waterloo shall have the same governmental immunity when responding to such calls as when operating within the City of Waterloo. Waterloo fire fighters operating equipment or responding to calls outside the corporate limits of Waterloo shall be entitled to the benefits of Iowa Code,Chapter 410 and 411 (1987),when otherwise qualified. 8. At all times in answering such calls, or in the operation of the equipment, or the direction of the members of the crew, or at any fire outside the city limits of Waterloo,the officer of the Waterloo Fire Department in charge of the equipment and work shall have full control of such equipment and officers. 9. This Agreement is entered into by the parties pursuant to the provisions of Iowa Code Chapter 28E(1987),and as such: a. This Agreement is for a period of one (1) year, from July 1, 2012, through June 30,2013;and b. The parties may revoke this Agreement at any time by giving sixty(60)days' written notice;and c. Does not envision a separate organization or other composition of legal entity of any type and operates under the authority of the laws of the State of Iowa; and d. Is for the purpose of providing fire protection. Dated this day of ,2012. CITY OF WATERLOO,IOWA EAST WATERLOO TOWNSHIP,IOWA By: By: Ernst G.Clark,Mayor Bill McNellis,Township Trustee A l lEST: Suzy Schares,City Clerk STATE OF IOWA ) ss. BLACK HAWK COUNTY ) On this day of , 2012, before me, the undersigned a Notary Public in and for the State of Iowa,personally appeared Ernst G. Clark and Suzy Schares to me personally known,and who,being by me duly sworn,did say that they are the Mayor and City Clerk, respectively, of the City of Waterloo, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of is City Council,and that Mayor Ernst G.Clark and Suzy Schares acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation,by it voluntarily executed. Notary Public in and for the State of Iowa CITY OF WATERLOO Council Communication City Council Meeting: June 4,2012 Prepared: May 30, 2012 Odscefir Dept.Head Signature: Cammie Scully #of Attachments: 0 SUBJECT: Resolution to approve submission of Black Hawk Gaming Grant Submitted by: Laura Stammler,Waterloo Cultural and Arts Commission Recommended City Council Action: Resolution approving Black Hawk Gaming grant in the amount of$150,000 to be used for a public art project. Summary Statement: The project will include a mural for the north shore flood wall,across from WCA. The mural will be designed by an artist identified in an rfp process. Expenditure Required None Source of Funds Match is provided by WCA budget, CVB grant, Community Foundation grant, City Council discretionary funds Policy Issue None Alternative None Background Information: None CITY OF WATERLOO Council Communication City Council Meeting: Tune 4, 2012 Prepared: May 29, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2012 LOGAN AVENUE SIDEWALK CONTRACT NO. 782 AWARD OF CONTRACT Submitted by: Jeff Bales,Associate Engineer Recommended City Council Action: It is recommended that Council award the contract to Mike Dolan Concrete &Masonry, Inc. for amount of$53,040.50. Summary Statement: The following bids were received and opened on May 21st: Mike Dolan Concrete &Masonry, Inc. $53,040.50 B&B Builders and Supply $63,061.50 After review of the bids, it was determined that Mike Dolan Concrete &Masonry, Inc. was the lowest responsive bidder and it is recommended that award of the contract be for the amount of $53,040.50. Expenditure Required $53,040.50 Source of Funds ADA Commission Funds Policy Issue N/A Alternative None Background Information: This project includes the construction of sidewalk along the west side of Logan Ave. (Highway 63) from Donald Street to the Hy-Vee entrance. CITY OF WATERLOO Council Communication City Council Meeting: Tune 4, 2012 Prepared:May 29, 2012 Dept.Head Signature: Eric Thorson, PE., City Engineer #of Attachments: 0 SUBJECT: F.Y. 2012 East Donald Street Improvements Contract No. 797 STP-U-8155(714)-70-07 Bids Received&Recommendation To Award Submitted by: 'Leff Bales, Associate Engineer Recommended City Council Action: Staff has reviewed the bids and recommends Council award a contract to Stickfort Construction Company in the amount of$1,552,871.63. Summary Statement On May 15th, the DOT conducted a state letting and the following bids were received for the above- referenced project: Stickfort Construction Co. $1,552,871.63 Peterson Contractors, Inc. $1,564,808.14 Allied Manatts Group, L.L.C. $1,620,133.96 Cunningham, K. Construction Co., Inc. $1,628,356.62 Vieth Construction Corporation $1,732,495.82 Reilly Construction Co., Inc. $1,822,279.55 Tschiggfrie Excavating Co. $2,239,619.73 After review of the bids, it was determined that Stickfort was the lowest responsive bidder. Therefore, it is recommended that award be to Stickfort Construction Co. in amount of$1,552,871.63. Expenditure Required $1,552,871.63 Source of Funds Federal STP Funds(80%)-$1,184,172.18 Local Option Sales Tax(20%Local Match)-$284,210.73 Waterloo Water Works-$11,832.32 Sanitary Sewer General Obligation Bonds-$72,656.40 Policy Issue N/A Alternative N/A Background Information This federal-aid project is the reconstruction of E. Donald Street from U.S. 63 easterly to 100 feet east of Mildred Street and includes improvements to the lane configuration of Donald Street, the 4th Street Intersection, storm sewer, sanitary sewer and recreational trail. CITY OF WAl ERLOO Council Communication City Council Meeting: lune 4, 2012 Prepared: May 29, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2009 West Shaulis Road STP -U-8155(696)-70-07 City Contract No. 759 Notice of Discontinuation NPDES General Permit No. 2 Submitted by: Leff Bales, Associate Engineer Recommended City Council Action: Staff has reviewed the Notice of Discontinuation and recommends Council approve this document and authorizes Mayor to sign said document. This document is available in the City Clerk's office if you wish to review it in its entirety. Summary Statement Transmitted herewith is the Notice of Discontinuation of a storm water discharge covered under the Iowa NPDES General Permit No. 2 for construction activities on the above-reference project. Staff has reviewed this document and recommends approval by Council. Expenditure Required None Source of Funds N/A Policy Issue N/A Alternative N/A Background Information This project is the extension of West Shaulis Road from Hoff Road to Ansborough Avenue. CITY OF WA I'ERLOO Council Communication City Council Meeting:June 4, 2012 Prepared: May 29, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 SUBJECT: F.Y. 2012 East Donald Street Improvements Contract No. 797 STP-U-8155(714)-70-07 Agreement With Waterloo Water Works Submitted by: Jeff Bales, Associate Engineer Recommended City Council Action: Staff has reviewed this agreement and recommends Council approve this document and authorizes Mayor to sign and enter into said agreement. This agreement is available in the City Clerk's office if you wish to review it in its entirety. Summary Statement Transmitted herewith is an agreement with the Waterloo Water Works for lowerings of a 6" main, a 8" main and a 20" main, and associated fittings, hydrant assemblies,water services and removals to resolve a conflict with the proposed storm sewer under this project. Staff has reviewed this agreement and recommends Council approval. The WWW will reimburse the City for the cost of the local match(20%) for the aforementioned work-which is estimated to be$11,832.32. Expenditure Required N/A Source of Funds N/A Policy Issue N/A Alternative N/A Background Information This federal-aid project is the reconstruction of E. Donald Street from U.S. 63 easterly to 100 feet east of Mildred Street and includes improvements to the lane configuration of Donald St., 4th Street intersection, storm sewer, sanitary sewer and recreational trail. CITY OF WATERLOO Council Communication City Council Meeting: lune 4, 2012 Prepared: May 29, 2012 Dept. Head Signature: BB # of Attachments: 0 SUBJECT: SUBSTANTIAL COMPLETION WITH FINAL ACCEPTANCE& RELEASE OF FINAL PAYMENT FOR 2012 WATERLOO FORESTRY BUILDING UPGRADES Submitted by: Rick Curran, Facilities Manager, Leisure Set-vices Recommended City Council Action: Request Council approve and authorize the Mayor to sign Certificate of Substantial Completion with acceptance and authorize Final Payment in the amount of Nine Thousand Eight Hundred Eighty One dollars and 40/100 ($9,881.40)to Don Gardner Construction Co. of Waterloo Iowa for the 2012 WATERLOO FORESTRY BUILDING UPGRADES at 1117 Campbell Ave., Waterloo IA. Summary Statement: Base Bid $95,410.00 Approved 7/11/11 Change Order No. 1 Not Accepted Change Order No. 2 $ 3,404.00 Approved 12/12/11 Total $98,814.00 Expenditure Required: None Source of Funds: Policy Issue: N/A Alternative: N/A • Background Information: Original Contract signed July 11, 2011. AHTS Architects oversaw the project. ia�°_ lip CITY OF WATERLOO ' IOWA +„ COMMUNITY PLANNING AND DEVELOPMENT d O� 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 fet100 NOEL C.ANDERSON,Community Planning&Development Director Council Communication Mayor City Council Meeting: une 12 ,4) �''(` j2V(9 BU CK Prepared: May 30, 2012 v - Dept. Head Signature: COUNCIL # of Attachments: MEMBERS SUBJECT: Resolution setting date of hearing as June 18, 2012 to approve a DAVID request by Aaron Olson to rezone 0.63 acres located at 1150 Pleasant Valley Drive, JONES Ward r from "R-2" One and Two Family Residence District to "R-2, C-Z" Conditional Zoning One and Two Family Residence District, to allow for the establishment of a CAROLYN photography studio within the home. COLE Ward 2 Submitted by: Noel Anderson, Community Planning and Development Director HAROLD GETTY Ward3 Recommended City Council Action: Set a date of public hearing on the rezoning request and publish an official notice pertinent to the requested rezoning. QUENTIN HAR Wardd4 Summary Statement:Transmitted herewith is a request set a date of hearing to approve request to rezone 0.63 acres to "R-2, C-Z" Conditional Zoning One and RON Two Family Residence District to allow the applicant to operate a photo studio in WELPER wards their home, subject to the following conditions: BOB 1. The applicants abide by the conditions of the Home Occupation section of GREENWOOD the Zoning Ordinance, which include but are not limited to regulation of the Large signage, outside storage, traffic, utilities, employment restrictions, etc. STEVE SCHMITT 2. No additional parking shall be added to the existing driveway. At-Large 3. Any lights shall not shine on adjacent properties. 4. Hours of operation for studio appointments shall be restricted to 7:00 a.m. to 8:00 p.m. Expenditure Required: None Source of Funds: N/A Policy Issue: Rezone/Land Use CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! III An Equal Opportunity/Affirmative Action Employer Legal Description: AUDITOR WHITNEY ROAD PLAT CASTLE HILL WATERLOO PART OF LOT 17 BEGINNING AT A POINT ON WEST LINE LOT 17 THAT IS 249.06 FEET NORTH OF SOUTHWEST CORNER OF LOT 17 THAN CONTINUING NORTH ALONG SAID WEST LINE 200 FEET THAN EASTERLY TO A POINT ON EAST LINE LOT 17 THAT IS 458.22 FEET NORTH OF SOUTHEAST CORNER LOT 17 THAN SOUTH 219.4 FEET ALONG EAST LINE THAN WEST TO THE POINT OF BEGINNING Background Information: The applicants are requesting the rezone in order to use their home as a photo studio. The applicants have indicated that they will meet the home industry standards of the Zoning Ordinance. However, the Zoning Ordinance specifically cites photo studios and photo labs as examples of uses that do not qualify as home occupations. Staff would note that photo studios and labs are not allowed as a home occupation due mainly to the potential traffic that could be generated. In addition, Staff would have concerns with both parking and signage in a residential neighborhood. The applicants have indicated that they operate by appointment only and parking would not be an issue. Staff would ask that no additional parking areas are added as the existing drive would appear to be sufficient and that signage would be limited to a nameplate sign that typically would be allowed with a home occupation. The applicants have indicated that they will not have a dark room or do photo development in the house. Some consideration could be given as to the Zoning Ordinance should be amended to no longer prohibit a photo studio as a home occupation, as long as all other home occupation guidelines are met. At their May 1, 2012 meeting, the Planning, Programming and Zoning Commission unanimously recommended approval of the request with the conditions that the applicants abide by the conditions of the Home Occupation section of the Zoning Ordinance, which include but are not limited to regulation of the signage, outside storage, traffic, utilities, employment restrictions, etc; no additional parking shall be added to the existing driveway, any lights shall not shine on adjacent properties, and hours of operation for studio appointments shall be restricted to 7:00 a.m. to 8:00 p.m. The applicant originally wanted the studio to be contained in his basement, but could not meet commercial building code in a residential basement. The applicant has since proposed to contain the studio in a residential style addition to the home. The applicant has also proposed constructing a turnaround for his drive. Staff believes that as the addition to the home and drive appear to be residential in nature, it would not appear to impact the conditions placed by the Planning and Zoning Commission. cc: Noel Anderson,Community Planning&Development Director Path: \\Alomain\waterloo\USERS\Planning\Adam\Council LetterAletter Rezone from R-2 to R-2CZ for photo studio at 1150 Pleasant Dr 6.4.12.doc May 1,2012 REQUEST: Request to rezone 0.63 acres located at 1150 Pleasant Valley Drive, from "R-2" One and Two Family Residence District to "R-2, C-Z" Conditional Zoning One and Two Family Residence District, to allow for the establishment of a photography studio within the home. APPLICANT: Aaron Olson, 1150 Pleasant Valley Drive, Waterloo, IA 50701. GENERAL The applicant is requesting to allow them to operate a photo studio DESCRIPTION: in the basement. IMPACT ON It would appear that the rezone could have a negative impact upon NEIGHBORHOOD & the surrounding area or other surrounding land uses if proper SURROUNDING conditions were not in place, as it could increase the traffic in an LAND USE: existing residential area. VEHICULAR & It would appear the proposed rezone could have a negative impact PEDESTRIAN on traffic conditions by increasing traffic in a residential TRAFFIC neighborhood. The applicants have noted that they operate by CONDITIONS: appointment only and their business would not increase traffic any more than typically seen in a residential neighborhood. RELATIONSHIP TO The Trolley Trail is located 600 feet north of the site in question. RECREATIONAL TRAIL PLAN: ZONING HISTORY The site in question is zoned "R-2" One and Two Family Residence FOR SITE AND District and has been zoned as such since the adoption of the IMMEDIATE VICINITY: Zoning Ordinance. Surrounding properties are similarly zoned and are used for single-family homes, or duplexes. DEVELOPMENT The surrounding area is comprised of primarily single-family homes HISTORY: principally constructed in the 1960's. BUFFERS/ With rezoning of the land to allow for a commercial use, it could be SCREENING looked at to require additional screening, however, additional REQUIRED: screening may not be needed if the property is primarily maintained with residential character. DRAINAGE: Rezoning of the land would not appear to have a negative impact upon the drainage in the surrounding area as the requested use would take place within the existing home. FLOODPLAIN: The property in question is located within the Zone X and not within a special flood hazard area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0284F, dated July 18, 2011. PUBLIC /OPEN Castle Bluffs Park is located 500 feet northeast of the site in SPACES/ SCHOOLS: question. UTILITIES: WATER, SANITARY SEWER, There is an 8" sanitary sewer, along the west property line and a 10" STORM SEWER, ETC. sanitary sewer line and 42" storm sewer line located within Pleasant Valley Drive. RELATIONSHIP TO The Future Land Use Map designates this area as Low Density COMPREHENSIVE Residential, which would not appear to be in conformance with the 5.1.12 Rezone R2 to R2,CZ—1150 Pleasant Valley Olson Photo Shop Page 1 of 3 1 May 1,2012 LAND USE PLAN: request unless the photo studio meets home industry standards. The rezone request is within the Primary Growth Area. STAFF ANALYSIS — The applicants are requesting the rezone in order to use the ZONING basement of their home as a photo studio. The applicants have ORDINANCE: indicated that they will meet the home industry standards ofthe Zoning Ordinance. However, the Zoning Ordinance specifically cites photo studios and photo labs as examples of uses that do not qualify as home occupations. The applicants have obtained a building permit to renovate the basement and completed a substantial amount of work. The issue was brought to the attention of the Planning and Zoning Department by the building inspector, who noticed the improvements appeared to be for a business during his inspection. Staff would note that photo studios and labs are not allowed as a home occupation due mainly to the potential traffic that could be generated. In addition, Staff would have concerns with both parking and signage in a residential neighborhood. The applicants have indicated that they operate by appointment only and parking would not be an issue. Staff would ask that no additional parking areas are added as the existing drive would appear to be sufficient and that signage would be limited to a nameplate sign that typically would be allowed with a home occupation. The applicants have indicated that they will not have a dark room or do photo development in the house. Some consideration could be given as to the Zoning Ordinance should be amended to no longer prohibit a photo studio as a home occupation, as long as all other home occupation guidelines are met. STAFF ANALYSIS — SUBDIVISION There is platting required as a part of this request. ORDINANCE: STAFF Therefore, staff recommends that the request to "R-2" One and Two RECOMMENDATION: Family Residence District to "R-2, C-Z" Conditional Zoning One and Two Family Residence District, to allow for the establishment of a photography studio within the home be approved for the following reasons: 1 . The proposed rezone area is not in conformance with the Comprehensive Plan and Future Land Use Map, which designates this area as low density residential but would appear to have minimal impact if the home occupation standards are met. 2. The site in question would appear to provide sufficient space to meet all required regulations including setbacks, drainage, landscaping, screening, etc. 3. With the proper conditions, the use as a photo studio would not appear to have a negative impact on the neighborhood or traffic conditions. 5.1.12 Rezone R2 to R2,CZ—1150 Pleasant Valley Olson Photo Shop Page 2 of 3 2 May 1,2012 With the following conditions: 1. The applicants abide by the conditions of the Home Occupation section of the Zoning Ordinance, which include but are not limited to regulation of the signage, outside storage, traffic, utilities, employment restrictions, etc. 2. No additional parking shall be added to the existing driveway. 3. Any lights shall not shine on adjacent properties. 4. Hours of operation for studio appointments shall be restricted to 7:00 a.m. to 8:00 p.m. 5.1.12 Rezone R2 to R2,CZ—1150 Pleasant Valley Olson Photo Shop Page 3 of 3 3 '' ,ti- Request To Rezone 1150 Pleasant Valley Drive From "R-2" To "R-2, C-Z" For Photography Studio ,„,. ^+ { "b `# ih CMS✓ :la{ 1 � :: a�', „ ,qyr - 4 .7ax f„ y r [` tom; tbL • ? _ n..„, , 1: - ! '''' •-•.,'-•'-'' � �� \ Y r �J3/ . p l-r 4 Jtr" '5 � ` � p •v 1, i S y.• 4 F Z' -. a t"e"k it { Y3 r R .. t .1. 'R r. - - 1. • •._ ti p— _ - �- 1 F-77-47^-77- ,- - ------ --- .... .. ;- - _ `, Property Requesting To Be Rezoned t-,. -%. . -_- ...- ., _, .- .: - -..-..;:.-. ',,_:,:-.: ; N r. - $ +,. -5 ` Sew • ,~ _.. tag - i x 3s >+SR'6a1� PF-t •- 74 �2\1e1 i.} ~ rJ . ..,4_,,,,... !, ,,c..„,i„,lel..,, ...„.,: i._,.,,.:_iv:_„: „.;„: ,..,....... .y.1.,,__.,.. ._,„„,, ,._.,.._, i_iiiiii0;....;„_.„,r_..„_._ i,.,..,...,, .*Nr - '------' ' - • '''-',1-* < ll _..4 1111 Feel - / \\ V APPLICATION FOR REZONING CITY OF WA I RLOO PLANNING, PROGRAMMING, AND ZONING COMMISSION WATERLOO, IOWA 319.291.4366 1.APPLICATION INFORMATION: a. Applicant's name(please print): rlaror\ 61 Son Address: \t50 e eascnt tic, 1144 ,9,,, Phone: 30-50 q-xecs4 a35bFax: City: t,,)o,lr., l D State: Zip: 5z,"3O 1 b. Status of applicant: (a)Owner vf (b)Other (CHECK ONE): If other explain: c. Property owner's name if different than above(please print): Address: Phone: Fax: City: State: Zip: 2. PROPERTY INFORMATION: a. General location of property to be rezoned: //SO /-)/e4-sC- / 4//y 4),,-,G�o,,�.ei/Oc j Sit 5'O7v1 / b. Legal description of property to be rezoned: J t z /9-/lQ,.dj,e Puri,Ar>r LiK,Ar.t.i 2ca4 P\oA ( \lr 1i0\ Rai- 1k4 of L 11- 6CC Al A Pi- o.) cu 1\y.t, lot I -11 15 ?Lig.6 tG (' #' Ai u Stu Co r G-tr' Lo-i- 1 -7:+1" (hn t n/ A Loci 5v,d tv 1; e a00 4- 74 ELt-; -To .A P 6N (; L .lv Lo-i- 1 aI-ia-I- i S 1-14A,a,a. N a� 5c Ca,2 Lo-1 1-1- 71-1 S d 1 y f1 a 1 01.1 C I;1-,.e. 7 f-1 w 76-1 i'le- p-1- c. Dimensions of Proposed Zoning Boundary(Excluding Right of Way): c Q.�� d. Area of Proposed Zoning Boundary(Excluding Right of Way): ©, 63 Acres e. Current zoning: A- a. Requested zoning: d- C.2-- f. Reason(s)for rezoning and proposed use(s)of property: —TO ,q 11o,v lc, a/o 0'11.4CD00i oily/ 54L c ile) ;it Ott.✓ hayyl,-P . g. Conditions(if any)agreed to: h. Other pertinent information(use reverse side if necessary): Please Note: If applicant is not the owner of the property, the signature of the owner must be secured. If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process(separate from rezone request)_ The filing fee of$300+ $10 per acre($750 max)(payable to the City of Waterloo)is required (round amount down to nearest$10 increment). This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process,with a new filing fee. If the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by the Planning,Programming, and Zoning Commission until four(4)months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in regards to the request. gnature of Appli ant Date Signature of Owner Date 1J0.39 z o 0 1- 6.1 ill a 2 z0 1L u) 00 z a J a i w r 8 w 0 1 io Lot size 27442.E cgft Existing Hare 1600 egft New Addition 116E soft ]Rdd New Addition S Comoro Room LIMY Existing House Char�ngl Office N Entrance µ *wingRoe^ co�r�JJ..��o.. 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Lf _", 5 cd SPIEKER RD.' • ,Y, , t.. v� te-+ Y- 1k CITY OF WATERLOO, IOWA 11/1��ti�i �y�- - �,m WASTE MANAGEMENT SERVICES djerl:�p 3505 EASTON AVE. WATERLOO, IA 50702 (319)291-4553 FAX(319)291-4523 LARRY N.SMITH SUPERINTENDENT Council Communication Mayor City Council Meeting: 5/29/2012 BUCK Prepared: 5/25/12 CLARK Dept. Head Signature:gnature: Larry N. Smith, Superintendent # of Attachments: 1 COUNCIL MEMBERS SUBJECT: Profession Service Agreement City Contract No. 817 DAVID TONES Submitted by: Larry N. Smith, Superintendent Ward Ip CAROLYN Recommended City Council Action: Resolution approving a Profession Service COLS Agreement between AECOM and the City of Waterloo in an amount not to exceed Ward 1 $370,000. for the construction of the Disinfection Facility at the Water Pollution HAROLD Control Facility(WPFC) 3505 Easton Ave. Waterloo, IA. GETTY Ward 3 Summary Statement: This facility will be an estimated$4.1 million construction QUENTIN project, with a 12 - month duration from notice to proceed to contractor final HART completion. The major components of this project will be the ultraviolet disinfection Ward 4 facilities and the associated site work and piping. RON WEEPER Ward 5 BOB Expenditure Required: $370,000. GREENWOOD At-Large Source of Funds: 611 14 5320 2163 STEVE SCHMITT At-Large Policy Issue: Alternative: Background Information: WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer , -� IlL CITY OF WATERLOO , IOWA �.� �t'���� CITY CLERK AND FINANCE DEPARTMENT �m 715 Mulberry Street • Waterloo,IA 50703 • (319)291-4323 Fax(319)291-4571 d O SUZY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer �eric Mayor BUCK CLARK COUNCIL Council Communication MEMBERS City Council Meeting: June 4, 2012 Prepared: May 30, 2012 Dept. Head Signature: Hotel/Motel Discretionary Funding Committee DAVID Number of Attachments: Applications available in CFO's office for review JONES Ward SUBJECT: Hotel/Motel Discretionary Grant Applications CAROLYN Submitted by: Michelle Weidner, CFO „ COLE Ward 2 HAROLD Recommended Action: Approve the award of hotel/motel discretionary GETTY funding to the following entities in the amounts reflected below. The current Ward3 available balance for this fiscal year is $13,553.78. QUENTIN M. Summary Statement— Committee Funding Recommendations: HART FYE2012 Funds: Ward4 1. North End Arts and Music Fest $ 5,000.00 RON 2. Aspire Therapeutic Riding Program 4,000.00 WELPER Total $ 9,000.00 Ward 5 BOB GREENWOOD Expenditure Required: $9,000.00 At-Large Source of Funds: Hotel/Motel Discretionary Fund STEVE SCHMITT Policy Issue: N/A At-Large Alternative: N/A Background Information: N/A CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO Council Communication City Council Meeting:June 4, 2012 Prepared: May 18, 2012 Dept. Head Signature: Dennis Clark # of Attachments: 10 SUBJECT: 2011 Operating Report of the Waterloo Water Works Submitted by: Dennis Clark, General Manager of Waterloo Water Works Recommended City Council Action: Receive and place on file the 2011 Operating Report of the Waterloo Water Works. Summary Statement: The Board of Trustees of the Waterloo Water Works approved the report at their regular Board meeting on May 16, 2012 Expenditure Required: No City funds are required for this action. The Waterloo Water Works pays for the cost of the report. Source of Funds: Waterloo Water Works operating funds, generated from water sales. Policy Issue: Alternative: Background Information: Copies are provided for the Mayor, City Council, City Clerk, and Chief Financial Officer - WATERLOO WATER WORKS 2011 OPERATING REPORT WATERLOO WATER WORKS WATERLOO WATER WORKS 2011 ANNUAL REPORT TO THE BOARD OF TRUSTEES AND THE CITIZENS OF WATERLOO General Remarks I am pleased to present the Waterloo Water Works 2011 Annual Report to the Board of Trustees and the citizens of Waterloo, Iowa. The employees and management team of the Water Works have collaborated in preparation of this report to highlight financial, water distribution, water production and customer service performance milestones throughout the year 2011. The Water Works installed 1,564 feet of new water mains in 2011. The majority of the mains were for water extensions in new developments. An extension connection was made to eliminate a dead-end in a lengthy section of 16-inch water main in the University Avenue frontage road, improving system reliability and fire protection. In addition, the Water Works removed and replaced 2,767 feet of aged and poorly performing water main, as part of the annual City of Waterloo Street Reconstruction Program. Additional water main replacement projects will be scheduled every year through the foreseeable future. The Third Street River Crossing River Water Main Project was completed in 2011. A 12-inch HDPE water main was installed across the river by using a directional drilling technique, with the pipe approximately 20 feet below the riverbed to - help prevent damage from future flooding. The previous river crossing water main was damaged in the floods of 2008. FEMA provided primary funding for replacement of the river crossing water main. In water production, a new roof was installed on the Third Street Reservoir, as well as various repairs to several well houses. A major rehabilitation on Well No. 22 was commenced in late 2011. Numerous other improvements were made to well houses and chemical buildings throughout the year. Meter replacement and modernization continued in 2011 , as part of an ongoing initiative to upgrade and improve metering infrastructure. In 2011, there were 2,094 older style meters replaced with electronic registered meters, with the new meters capable of conversion to an automated meter reading system. Three long-term employees retired in 2011, including two key managers. Rick Manahl retired from the Water Works after nearly 39 years of service. Rick came to the Water Works as a draftsman and retired as the manager of the Meter Room. Rick oversaw many changes in water metering, transitioning from a time when the utility's employees entered customer's homes to obtain meter readings each billing period, to nearly fully remoted metering and laying the groundwork for advancement into advanced metering infrastructure. Rick's positive attitude and knowledge of operations were of great value to the Waterloo Water Works. Page 1 Steve Scharfenberg retired April 30, 2011, after more than 50 years of service to the Waterloo Water Works. Steve began his duties as a hydrant painter, steadily moving up through the ranks to a distribution worker, to the manager of the - Distribution Department, and finally to Assistant General Manager. Steve has been a tremendous asset to the Water Works throughout his career, as an employee, a co-worker, a leader, a manager, a trusted advisor and as a friend. Both Rick Manahl - and Steve Scharfenberg will be greatly missed at the Waterloo Water Works. :_si..„' :, PP L" S. , 1 14 AV , ,, 1".".- Rick Manahl Steve Scharfenberg Pumpage for 2011 was up 1.12 percent compared to the previous year. Total revenue was up 7.2 percent on a year-to-year basis, excluding FEMA reimbursements of flood damage. In 2012, the Water Works plans to continue to improve, repair or replace critical system assets. Projects scheduled for major investments in 2012 include continuation of the Annual Water Main Replacement Program, completion of the 12-inch transmission main adjacent to Shaulis Road, commencement of the Highway 63 - Water Main Replacement Project, construction of the Dewitt Road Water Main Extension Project, rehabilitation of the Kimball Avenue water tower, continuing work on the GIS mapping system and continuation of modernization of metering systems. In 2011, the Waterloo Water Works benefited immeasurably from the strong and stable leadership of Trustees Terry Kuntz, Rodger Burris and Mary Potter. Their combined advise, counsel, sense of direction and dedication is essential as the Water Works moves forward to face the challenges of 2012 and beyond. Respectfully submitted, Dennis D. Clark, P.E. General Manager Page 2 TO THE BOARD OF WATER WORKS TRUSTEES Terry M. Kuntz, Chairman Rodger L. Burris, Vice-Chairman Mary H. Potter, Trustee Members of the Board: I herewith submit the following Operating Report of the Waterloo Water Works for the year ending December 31, 2011. The following tables show selected revenue and expenditures for the year ending December 31, 2011 as compared with the year ending December 31, 2010. A full disclosure of the Waterloo Water Works financial information can be obtained from the annual audit. The following figures reflect audited amounts. Revenue Dec. 31, 2010 Dec. 31, 2011 Metered Water-Net Rates $6,020,552 $6,326,524 Fire Protection 96,661 99,688 Front Footage 6,898 70,745 Billboard, Antenna & Farm Rent 125,698 135,440 Interest Earned 46,212 45,877 Other Revenue 592,341 967,969 - Total Revenue $ 6,888,362 $ 7,646,243 Operating Expenses - Salaries and Benefits $2,841,467 $2,946,287 Contractual Services 793,061 832,438 Commodities 1,068,957 1,080,518 Interest Expense 97,633 86,008 Depreciation 514,421 550,415 Other Expenses 2,629 20,026 Total Expenditures $ 5,318,168 $ 5,515,692 Net Revenue $ 1,570,194 $ 2,130,551 Total Assets $27,052,887 $28,894,245 Total Liabilities 3,628,411 3,339,218 Total Net Assets $23,424,476 $25,555,027 Tax Money Received $ 0 $ 0 Bonded Indebtedness $ 2,125,000 $ 1,805,000 Page 3 The following amounts were expended for Capital Improvements during the year ending _ December 31, 2011 as compared to the year ending December 31, 2010. Jan. 1, 2010 to Jan. 1, 2011 to Dec. 31, 2010 Dec. 31, 2011 - Highway 63 Water Main Replacement $ 0.00 $ 51,796.75 Spieker Road Main Replacement 2,371.20 0.00 Water Main Work for Street Reconstruction Projects 26,015.53 0.00 - Annual Water Main Replacement Programs 183,102.94 282,723.42 Shaulis Road Main Extension 21,509.52 7,210.95 Third Street River Crossing 27,749.78 347,356.60 - Kimball Avenue Water Tower Rehabilitation 0.00 7,000.00 University Avenue Water Tower Rehabilitation 715,009.50 0.00 Mark's Park Water Main Extension 45,757.66 4,159.62 Building and Improvements 10,165.00 0.00 - Distribution Department Equipment 18,066.39 6,499.00 Computer Equipment and Software 12,741.10 25,949.53 GIS Systems 27,892.81 0.00 - Third Street Reservoir Roof 0.00 121,063.91 Autos &Trucks 14,507.10 40,958.84 Pumping Station &Well House Improvements 8,769.00 20,702.00 $1,113,657.53 $915,420.62 - The following data is used to compute the comparative cost per 1,000 gallons pumped. 2010 2011 - Pumpage in Gallons 4,664,216,000 4,716,682,000 Operating Revenue $6,124,111 $6,496,957 Non-Operating Revenue 764,251 1,149,286 - Total Revenue $6,888,362 $7,646,243 Salaries and Benefits $2,841,467 $2,946,287 Contractual Services 793,061 832,438 - Commodities 1,068,957 1,080,518 Depreciation 514,421 550,415 Interest Expense 97,633 86,008 Other Expenses 2,629 20,026 Total Expenses $5,318,168 $5,515,692 Net Revenue $1,570,194 $2,130,551 The following tabulation shows the revenue per 1,000 gallons pumped for the year ending - December 31, 2011 as compared with the year ending December 31, 2010. Dec. 31, 2010 Dec. 31, 2011 Operating Revenue 1.3130 1.3774 _ Non-Operating Revenue 0.1639 0.2437 Total Revenue 1.4769 1.6211 Salaries and Benefits 0.6092 0.6246 - Contractual Services 0.1700 0.1765 Commodities 0.2292 0.2291 Depreciation 0.1103 0.1167 - Interest Expense 0.0209 0.0182 Other Expenses 0.0006 0.0004 Total Expense 1.1402 1.1694 _ Net Revenue 0.3366 0.4517 Page 4 - DISTRIBUTION DEPARTMENT — Manager, Rick Wilberding This department is responsible for construction, maintenance and customer service related to water mains, vehicles and metering. Water Main Construction: _ During the year ending December 31, 2011, ductile iron water main extensions were made as follows: Main Number Cost Per Location Size Feet Total Cost Foot Logan Avenue (2900 block) 6" 9 Paid by developer N/A Total 6" Main 6" 9 N/A N/A Logan Avenue (2900 block) 8" 77 Paid by developer N/A William Drive (Klingaman Park 4th Add.) 8" 330 Paid by developer N/A ... Yellowstone Drive (Klingaman Park 4th Add.) 8" 1,148 Paid by developer N/A Total 8" Main 8" 1,555 N/A N/A MAIN FOOTAGE PAID BY WWW 0 MAIN FOOTAGE PAID BY DEVELOPER 1,564 TOTAL WATER MAIN INSTALLED 1,564 MILES 0.30 Miles Water Main Replacement: — During the year ending December 31, 2011, the following ductile iron water main replacement projects were completed as follows: — Main Number Cost Per Location Size Feet Total Cost Foot Maxine Avenue 6" 500 — Westbourne Road 6" 533 Loma Street 6" 483 Longview Drive 6" 793 East Ridgeway Avenue 12" 419 University Frontage Road 16" 39 TOTAL WATER MAIN REPLACED 2,767 $304,358.62 $110.00 — MILES 0.52 Miles During the year ending December 31, 2011, the following HDPE river crossing water main — replacement projects were completed as follows: Main Number Cost Per Location Size Feet Total Cost Foot Cedar River 3`d Street crossing (HDPE) 12" 950 Cedar River 3`d Street crossing (DIP) 12" 293 Cedar River 3rd Street crossing (HDPE) 6" 22 — TOTAL WATER MAIN REPLACED 1,265 $411,537.28 $325.33 MILES 0.24 Miles Page 5 Pipe System Inventory: The following table shows the total number of feet, number of miles and the percentage of different size ductile and cast iron mains that comprise the water distribution - system inside the Waterloo city limits, installed from 1886 to December 31, 2011. Size Abandoned Constructed Net Gain Total Number - of 2011 2011 2011 of Feet in Number Pipe Ln. Ft. Ln. Ft. Ln. Ft. System of Miles Percentage 4" 0 0 0 9,961 1.89 0.50 6" 0 34 34 957,186 181 .29 48.48 8" 0 1,581 1,581 311,082 58.92 15.75 10" 0 0 0 40,823 7.73 2.07 12" 0 293 293 471,693 89.34 23.89 16" 0 39 39 95,930 18.16 4.85 20" 0 0 0 87,115 16.50 4.41 24" 0 0 0 765 0.14 0.04 TOTAL 0 1 ,947 1,947 1,974,555 373.97 100.00 Net Gain in 2011: 0.37 Miles Kimball Avenue Rural Water System: The following table shows the total number of feet, number of miles and the - percentage of different size DR21 PVC pipe that comprises the Kimball Avenue rural water system as of December 31, 2011. _ Size Total Number of of Feet in Number of Pipe System Miles Percentage - 2" 4,573 0.87 7.49 3" 17,492 3.31 28.65 4" 8,270 1 .56 13.55 6" 30,717 5.82 50.31 TOTAL 61,052 11.56 100.00 The following table shows the number of feet of pipe of the different sizes in the flow and well lines now used to deliver water from the well field to the reservoirs. Sizes of Number of Pipe Feet - 8" 580 10" 600 12" 1,348 - 16" 13,981 20" 10,378 24" 600 TOTAL 27,487 Page 6 Valve Inventory: Size 3" 4" 6" 8" 10" 12" 16" 20" Gained 2011 Waterloo System 0 1 25 7 0 0 0 0 Total Valves in System 3 75 4,542 804 176 1,017 114 61 6,792 Valves in Flow & Well Lines as of December 31, 2011 50 Hydrant Inventory: Hydrants in Service January 1, 2011 3,192 Additions Due to New Main Construction 3 New Installation Cut-In 1 Hydrants Eliminated 2 Net Gain 2 Hydrants in Service December 31, 2011 3,194 Hydrant Maintenance: Hydrants Repaired in Place 2 Hydrants Replaced 27 Hydrants Flushed and Inspected 1,185 2010 2011 Broken Hydrants (typically hit by vehicles) 8 8 Frozen Hydrants 7 0 Ludlow Common Hydrants in System 171 163 Main Leaks Repaired (joint leak, pin hole) 20 10 Broken Mains (sheared, cracked, longitudinal) 27 33 Private Service Lines Leaks 150 154 The Distribution Department operated and serviced hydrants and valves where required. 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LL LL LL LL LL ILL_ CD -I C)o a)) aa)) 'o -a co a)) 12 1a N -a -a -o -2 12 'a v 'o .a t N 0 0 I = O L -C 0 O -C -C o O -c 0 0 0 0 0 0 0 0 0 0 0 "-0 ''' " - O tf U U LL CD U U LL LL U LL LL LL_ LL LL LL LL LL LL -' U C c c Q O 0 Tr co 0) CD LO Tr T 0) ch T ti CO N Tr o- T 0O up Tr o- M CO CD �.- CD Q CD CD O T 0) O T c) CD T O O CD O CD T O 0 0 CA CD 1- O CY a) 0 0 0 O CA O CD CD CD CD CD CD CD CD CD O CA CD C D C D 0 CL H N N N N T N N N N N N N N N N N N N N T N T T C> - .o) 0 T N ' Ln CO ti ti 00 CD CD T- CV T T T T T f70 6) O N M M M d Z Page 8 Meter Operations: 2010 2011 Meters in Service as of January 1 24,997 25,047 - Meters Removed for Servicing -2,315 -2,828 Meters Reset at Existing Accounts 2,247 2,891 Meters Set for New Accounts 118 76 Total Meters Set 2,365 2,967 Net Accounts Gain/Loss 50 139 Meters in Service as of December 31 25,047 25,186 Repair Work Done to Meters: 2010 2011 Frozen — Base Replacement 103 38 Dead — Piston, Gear, or Register 179 69 Replacement Junked Meters 1,411 2,149 Meters Removed from Vacated Residences 602 570 Leaky Meters: 1 0 Bases Replaced Miscellaneous Repairs 19 2 2,315 2,828 Meters Challenged for Accuracy by 1 0 Resident Remote Readers in Service: Waterloo System (including meters not 25,755 25,938 owned by the Waterloo Water Works) Washburn System 437 436 Raymond System 300 301 26,492 26,675 Approximate non-remoted meters 84 58 Page 9 WATER PRODUCTION Water Production Manager Tim Robbins Pumping Station Manager Travis Larson During the year ending December 31, 2011, the water pumpage has increased 1.12% from the previous year. This is the first increase in water pumpage since 2005. - 2010 2011 Total Pumpage in Gallons 4,664,216,000 4,716,682,000 Daily Average 12,778,673 12,922,416 - Lowest Day December 25 December 25 Lowest Day Pumpage. 8,582,000 7,940,000 Highest Day July 21 July 19 - Highest Day Pumpage 17,163,000 20,662,000 The record of pumpage for the year ending December 31, 2011, as compared with the - year ending December 31, 2010, is as follows: 2010 2011 - January 378,484,000 368,444,000 February 334,391,000* 335,995,000* March 359,313,000 368,355,000 _ April 355,362,000 353,588,000 May 404,749,000 396,644,000 June 399,942,000 430,338,000 July 426,376,000 485,884,000** August 457,032,000** 477,051,000 September 402,760,000 391,580,000 October 412,915,000 396,894,000 - November 364,235,000 356,727,000 December 368,657,000 355,182,000 TOTAL GALLONS 4,664,216,000 4,716,682,000 - * Indicates lowest month's pumpage. ** Indicates highest month's pumpage. Consumption Gallons Percent Registered on Customers' Meters 3,681 ,629,180 78.06 - City Meters - Free Rate 181,262,724 3.84 Water loss from Reservoir (calculated) 52,058,000 1.10 Other Metered Sales 15,941,496 0.34 - Unaccounted for Water Including the Following: 785,790,600 16.66 (New main construction, flushing water mains, hydrant flushing & inspection, fire protection, street sweeping, pre-metered construction, sewer flushing, main leaks & service line leaks) 100.00% - A record of the percent of accounted for water through customers' meters, city meters and calculated reservoir loss is as follows: - 2006 2007 2008 2009 2010 2011 85.00% 86.39% 87.11% 86.13% 84.34% 83.34% Page 10 2011 Water Supply Analysis Average of all Wells in the System (Milligrams per Liter Unless Otherwise Noted) The Waterloo Water Works conducts an extensive water quality monitoring program to confirm that the drinking water is always safe and always of the highest quality. The following are the results of the water quality program for 2011. I. Analyte The following results are based on representative samples from the distribution system. Maximum 2009 2010 2011 Allowable Chemical Test Test Test Limit Total Trihalomethane (ppb) 7.36 9.89 13.74 80 Total Haloacetic Acids (ppb) 5.00 4.52 9.20 60 Fluoride (ppm) 0.98 0.92 0.90 4 Sodium (ppm) 10.5 11 .3 11.0 NR Chlorine (ppm) 1 .02 1.00 1.07 4 II. Nitrates- MCL for nitrate is 10 mg/L Maximum Allowable 2010 2011 Well No. Limit Average (ppm) Average (ppm) Well Field 7-13 10 4.67 5.11 14 10 6.93 7.12 15/17 10 1.23 2.11 16 10 7.01 7.25 18 10 4.92 4.43 19 10 2.92 2.90 20 10 6.69 6.20 21 10 0.83 0.81 22 10 7.95 6.78 Page 11 WATERLOO WATER WORKS WATER ANALYSIS 2011 Maximum Waterloo Maximum Waterloo Contaminant Water Contaminant Water _ Level Analysis Level Analysis INORGANIC CHEMISTRY Values below this point in mg/L or parts per million ph Value 6.5-8.5 7.5 VOLATILE ORGANIC Spec. Conductance - 540 Haloacetic Acids 0.060 0.004 Total Alkalinity - 226 Trihalomethanes (THM) 0.080 0.013 Total Hardness - 306 1,1-Dichloroethylene 0.007 ND Silica - 14 1,2-Dichloroethane 0.005 ND Total Dissolved Solids - 402 1,2-Dichloropropane 0.005 ND 1,2,4-Trichlorobenzene 0.070 ND Values below this point in mg/L or parts per million 1,1,1-Trichloroethane 0.200 0.0018 1,1,2-Trichloroethane 0.005 ND Magnesium - 26 Benzene 0.005 ND Sodium - 11.3 Carbon tetrachloride 0.005 ND Chloride 250.000 16 cis-1,2-Dichlroethylene 0.070 0.00007 Sulfate 250.000 140 Dichloromethane 0.005 ND Ammonia (as N) - 0.5 Ethylbenzene 0.700 ND Total Organic Carbon - 0.7 Monochlorobenzene 0.100 ND Iron 0.300 0.09 1,2-Dichlorobenzene 0.600 ND Manganese 0.05 0.008 1,4-Dichlorobenzene 0.075 ND Antimony 0.006 ND Styrene 0.100 ND Arsenic 0.050 0.002 Tretrachloroethylene 0.005 0.0004 Beryllium 0.004 ND Tolulene 1.000 ND Barium 2.000 0.12 trans 1,2-Dichloroethylene 0.100 ND Cadmium 0.005 ND Trichloroethylene 0.005 0.000008 Chromium 0.100 ND Vinyl Chloride 0.002 ND Copper 1.300 0.267 Xylenes (Total) 10.00 ND Fluoride 4.000 1.00 Lead 0.015 0.006 SYNTHETIC ORGANICS Mercury 0.002 ND Nickel 0.100 ND 2.4-D 0.070 ND Nitrate (as Nitrogen) 10.000 4.56 2,4,5-TP (Silvex) 0.050 ND - Nitrite (as Nitrogen) 1.000 0.5 Alachlor(Lasso) 0.002 ND Selenium 0.050 ND Aldicarb 0.003 ND Silver 0.005 ND Aldicarb Sulfone 0.003 ND Thallium 0.002 ND Aldicarb Sulfoxide 0.004 ND Page 12 .. Service Outside City Limits: The 2011 water consumption and revenue from the cities served are as follows: Number of 2011 Consumption 2011 City Population Accounts (Gallons) Amount Billed Hudson 2,282 57,787,017 73,999.80 Elk Run Heights 1 ,117 35,598,299 53,508.94 Kimball South Rural 250 (Est.) 100 9,507,741 20,445.56 Raymond 788 309 15,115,887 35,701.80 Washburn/B.H. County 1,155 (Est.) 462 20,933,487 49,836.80 The Waterloo Water Works provides full service to Raymond, to the Kimball Avenue Rural System and to the Black Hawk County Rural Water System, including reading meters, billing, collection, and repair and maintenance of the water system. Hudson and Elk Run Heights use Waterloo as their source of supply and operate their own respective systems. Water Production Operational Report 2011 The pumping station operators collect and test over 80 bacteriological samples per month at the pumping station and throughout the distribution system. Additionally, more than 20 bacteria samples are collected and tested from the wells, water towers and individual residences on a monthly basis. The total amount of the bacteria samples analyzed is over 1,200 per year. The pumping station personnel also test for free and total chlorine at the pumping station and at various locations in the distribution system daily. A chlorine residual of at least 0.3 mg/I must be maintained in the system to provide continuous disinfection of the drinking water to the consumer's tap. Fluoride is checked daily by samples from wells that are in operation. More than 240 fluoride samples per month are collected. Backup fluoride samples are also taken at designated sites surrounding the well houses. Keystone Laboratory checks one fluoride sample per month and the results are reported to the Iowa Department of Natural Resources. Three water samples with an unknown fluoride content are provide by the state each year and tested by pumping station personnel to check testing accuracy. In 2011, Quality Control/Quality Assurance results were within +1% accuracy! Also, over 180 pH samples are taken per month. The total number of chlorine, fluoride, pH and other water quality analysis conducted by Water Works personnel amounts to over 12,000 per year. Page 13 Maintenance and Repair Water Works buildings and facilities are inspected and maintained daily. Electrical systems, SCADA controls, roofs, pumps, standby diesel engines, water lines and fencing are all repaired as needed to ensure the citizens of Waterloo an extremely reliable water system. The well grounds are maintained in such a way as to provide a park like atmosphere. Mowing of grounds is contracted for 2011-2013. Major maintenance and repairs for 2011 are as follows: Pumping Station Rerouted roof drains to exterior of building - Replaced concrete driveway ramp into garage Reservoir Installed new roof Booster Station Painted interior of building Rewired interior of building Poured concrete pads for chlorine and fluoride tanks Installed new plumbing and tanks for chlorine and fluoride Installed new gas regulator for well field Well #12 Installed new converter box and hall-effect for flow meter Well #14 Installed new furnace in chemical room Installed new roof Rewired chemical room Installed new plumbing and tanks for chlorine and fluoride Well #15 Rewired chemical room Installed new plumbing and tanks for chlorine and fluoride Installed new roof Well #16 Replaced transformer in discharge valve control box Replaced starter motor in discharge valve gear box Calibrated 16" flow meter Well #17 Replaced defective transformer in valve control box for tower valve Installed new furnace in chemical room Installed new surge suppressor and fuses on main electrical box Page 14 Well #17 cont. Poured concrete pad for chlorine tanks Installed new plumbing and tanks for chlorine Rebuilt centrifugal pump (booster pump) Purchased new 25 Hp motor for booster pump Rebuilt electric motor on tower throttling valve Well #18 Installed new roof Rewired chemical room Installed concrete chemical containment wall for fluoride Installed new plumbing and tanks for chlorine and fluoride Well #19 Painted chemical room Rewired chemical room Poured concrete pad for chlorine tanks Poured concrete chemical containment wall for fluoride Installed new gas regulator and piping for chemical room Installed new furnace in pump room Installed new plumbing and tanks for chlorine and fluoride Replaced sump-pump Well #20 Painted chemical room Rewired chemical room Poured concrete pad for chlorine tanks Poured concrete chemical containment wall for fluoride Installed new plumbing and tanks for chlorine and fluoride Removed overgrown shrubs, graded and seeded Installed french-drain for sump-pump Well #21 Painted chemical room Installed new plumbing and tanks for chlorine Well #22 Painted chemical room Rewired chemical room Poured concrete pad for chlorine tanks Poured concrete chemical containment wall for fluoride Installed new plumbing and tanks for chlorine and fluoride Page 15 u j N N r 0 0 0 0 0 0 0 0 0 Lf) O O C r 6) CO N co O Tr N N co co r CO CO N- O i L C) N TrI� OOTrLC cd6c.iTrNMN p +' r as co I- CO uD 0 Co Nt 0 Co N I- r- C D CO 0) G (CS O C0 - 0o I� C7 (ONC6Lfl � NCON00 0 .0 O CD r0o � CONN �- CO '- N (NI- ' = "O H? r N L 2 te N a) - N a) E CD tl) O 3 C.)• - 0 'C LI) N- N- N- N (0NI- C') C0r6() 0O Co a) 03 (0 0) N- C0O0NrCOC7 (0 . 0) ct N l' to > N r CD CDC 'i N-N- OD N 6) CO N- co N- OL C Cab r 0 NNCO- L01: crio N V U) COI- (OrN eL - • p (OrN N0 (ON- rN (OILf) N- OOCO (0 a) o N CCf Corr CDN0N- 0) r N- L L LC) C'") C0 00 N r LI) N r i O Nrr O co o CD r r 4- C — C 4- a) O E 7 - CU (0 N (OI- MOOCO . 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M a) U � .� C7 I: 0_ (ncn ._� 5UQ Page 16 OFFICE Manager, Mary Ratkovich Billing: Accounts Bills Mailed Amount Billed Residential, Quarterly 22,175 95,876 — Monthly 1,794 14,352 $2,921,584.66 Commercial, Quarterly & Monthly 2,054 15,036 $3,560,241.53 Check Orders 24 24 $ 6,669.16 Finals 4,290 4,290 $ 101,919.64 Raymond 309 3,720 $35,701.80 Washburn 393 1,880 $40,757.55 _ Washburn Rural 69 348 $ 9,079.25 Kimball Project 100 444 $20,445.56 $ 105,984.16 — Billed Water Sales Subtotal 31,208 135,970 $6,696,399.15 Adjustments $ (6,427.99) Total Billed Water Sales (unaudited) $6,689,971.16 Fire Protection, Annual 496 47 $ 92,296.24 1,992 Electronic Banking Customers Loss Due to Uncollectible Accounts: 2009 Sent to Credit Bureau $25,925.20 (Water Sales - $22,458.15, Other- $3,467.05) — Received -2,385.31 (Water Sales - $ 2,039.81, Other- $ 345.50) $23,539.89 2010 Sent to Credit Bureau $13,776.09 (Water Sales - $13,068.19, Other- $ 707.90) Received -3,121.84 (Water Sales - $ 2,920.30, Other- $ 201.54) $10,654.25 2011 Sent to Credit Bureau $ 0.00 (Water Sales - $ 0.00, Other- $ 0.00) _ Received -2,332.87 (Water Sales - $ 2,200.66, Other- $ 132.21) ($2,332.87) _ Personnel: 12/31/09 12/31/10 12/31/11 Office (Full-time) 10 10 12 Office (Part-time) 1 1 0 Distribution & Meter Division 19 17 16 Pumping Station 6 7 6 36 35 34 Plus 1 summer employee. The Waterloo Water Works also bills and manages sewer, garbage, yard waste and storm water billing for the City of Waterloo. Page 17 CITY OF WATERLOO Council Communication City Council Meeting:June 4, 2012 Prepared: May 17, 2012 Dept. Head Signature: Dennis Clark # of Attachments: 10 SUBJECT: 2011 Audit of the Waterloo Water Works Submitted by: Dennis Clark, General Manager of Waterloo Water Works Recommended City Council Action: Receive and place on file the 2011 Audit of the Waterloo Water Works. Summary Statement: The Board of Trustees of the Waterloo Water Works approved the Audit at their regular Board meeting on May 16, 2012. Expenditure Required: No City funds are required for this action. The Water Works pays for the cost of the Audit. Source of Funds: Waterloo Water Works operating funds, generated from water sales. Policy Issue: Alternative: Background Information: Copies are provided for the Mayor, City Council, City Clerk, and Chief Financial Officer ij WATERLOO WATER WORKS WATERLOO, IOWA DECEMBER 31, 2011 Table of Contents Officials 1 Management's Discussion and Analysis 2-6 Independent Auditor's Report 7 Financial Statements Balance Sheets 8 Statements of Revenue, Expenses and Changes in Net Assets 9 Statements of Cash Flows 10-11 Notes to the Financial Statements 12-21 Required Supplementary Information Schedule of Pension Plan Funding Progress 22 Independent Auditor's Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards 23-25 Officials Name Title Term Expires Terry Kuntz Chairman - Board of Trustees January 12, 2012 Rodger Burris Vice-Chairman - Board of Trustees January 12, 2014 Mary Potter Trustee January 12, 2016 Dennis Clark, PE Secretary, Treasurer and General Manager Indefinite Rick Wilberding Assistant Treasurer and Distribution Manager Indefinite Mary Ratkovich Assistant Treasurer and Office Manager Indefinite Tim Robbins Water Production Manager Indefinite 1 `; ^<'.. »,.:%r..,atti;} :.' fnr'=.(C+" .:'S,t ` - st _•-r-.+'}� - f ,a iF'+�' !"` ��e.'� <, ss'��, _a: ��; °��3"y,;S� �: .'t � . ,t • .,- M�`3,.Y rCF _. }. ��x.,�.�s _^,w:.: � .,fin'"+a;: x. - :.,'3 �'� " " ' _ r``�y''.a :r.y? `'�„�'�'ls.:'.,: .tia•"k° -a. �": "�'�.�.•.c+.k �jsa`y"5'€;. • ote iu j`Pra i - z-. r4-` Y,. _ -;:.83.,, {r:+,: -, <y`:, t .i' Y +k�4.,� r4- n ;7_ 44 -..' ,-- . k,,,,, _., .T .P'h t„, a ':, q 4'.�jF„` ; "r `"si �.h- ` �a A. ,.i i �'_ -,•T••' _ -i° f`_VGA[ .'3�' _'.4 �`r„a..•� ,y- _ +:R•^ .rT- ,.S__i.:.i+�.';<.: . , '�.k�, 't: .c,+.qr= 'a _*: ,' `�_.. ::�F -4:4, -*tick ^4 v. i F L'' > e4S': }1 .y:,i.- --iw,.�-'.V."4": `+{`„ '�a�-f ` -.• , a .. . „y�..:..:.._. - �� _:__.. ."�,.. • maw 'b.=t � sµ. .b-� z:.,�R�, ,,:�c� �=b �. ,�_ 'i.e. �;>a¢'.t'.< -^ 3�t'a5a,s'�'. ti�*9 "-�' ,{ �,' 't�'.:9>{,�.� k�.,>�-.:. .-,�y r '�s-.�`���"* _ 2 a �' ,�,. .-sty � .'Sa 9 � + ._ <-,�,. r�4 �"q:.::a .w xr' T�'-, 11.„ j''T '"`.fi��^ ^:k: ,4=* JY� Ti .x. -:r .4:4\.,-_ day r - a,i'1`'c •.•iW#y"'_.,._ 'T._A ., ,s ,y,, ,f,,4 6�-• ,,tt `x :� i :o a^';,.'-r r, "av-. 5,.y,. 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Ip vim .+ r Fo . a_ - 1 3•«YY1' S`` q�(,�+,r,s ��' �' +yam _ 3t- -: `x"-' :5.-'.:., 7 ?T '_+ . ."i L `3' "' 'u 'y- p.� ,,T ` 'F`.` �r�y,'. #.``m e' _ .L_ .,"," ' -xi'. 1 aF n „ ,» _ r, 4'� i } _ �.4..s MCI' Waterloo Water Works Management's Discussion and Analysis December 31, 2011 The Waterloo Water Work's (Utility) discussion and analysis is designed to offer readers of the Utility's financial statements a narrative overview and analysis of the financial activities of the Utility for the year ended December 31, 2011. Readers are encouraged to read the Management's Discussion and Analysis in conjunction with the Utility's financial statements, which begin on Page 8. Financial Highlights • The Utility's assets exceeded its liabilities by $25.6 million at December 31, 2011. Of this amount, approximately $6 million may be used to meet ongoing obligations to the citizens and creditors. The remaining net assets are invested in capital assets or are restricted for debt repayment. • The operating revenue of the Utility exceeded operating expenses by $1,897,281 and $1,656,936 for the years ended December 31, 2011 and 2010, respectively. • At December 31, 2011, the Utility's unrestricted cash, certificates of deposits, trade receivables and prepaid expenses of approximately $7.4 million exceeded total current liabilities by approximately $5.6 million. This excess is available for spending at the Utility's discretion. • The Utility has capital loan notes outstanding of $1,805,000 at December 31, 2011 which are reported net of unamortized discounts costs of$12,784. Overview of the.Financial Statements This discussion and analysis is intended to serve as an introduction to the Utility's basic financial statements. The Utility is a single purpose component unit of the City of Waterloo, Iowa (City). The Utility provides water to its customers at rates designed to recover the cost of providing the water, including costs associated with installation and maintenance of water pumping, storage and transmission systems. As a result, the Utility prepares financial statements as a single enterprise fund in a manner similar to a private-sector business. The statements of net assets present information on all of the Utility's assets and liabilities, with the difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial position of the Utility is improving or deteriorating. The statements of revenue, expenses and changes in net assets present information showing how the Utility's net assets changed during the year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of the related cash flows. — Thus, revenue and expenses are reported in this statement for some transactions that will result in cash flows in the following year. The statements of cash flows present information showing major sources and uses of cash by four types of activities. The activities are operating; noncapital financing; capital and related financing; and investing. Also included is a schedule which reconciles income from operations to net cash provided by operating activities. The basic financial statements can be found on Pages 8 through 11 of this report. — 2 The notes to the financial statements provide additional information that is essential to a full understanding of the data provided in the basic financial statements. Notes are considered to be an integral part of financial statements prepared in accordance with generally accepted accounting principles. The notes to the financial statements can be found on Pages 12 through 21 of this report. Financial Analysis — As noted earlier, net assets may serve over time as a useful indicator of an entity's financial position. The Utility's assets exceeded its liabilities by $25.6 million and $23.4 million on December 31, 2011 and 2010, respectively. The following is a summary of the composition of net assets at December 31: 2011 2010 Current assets $ 7,350,428 Noncurrent, noncapital assets $ 5,819,373 Capital assets, net of accumulated depreciation 850,746 777,406 Total Assets 20,693,071 20,456,108 28,894,245 27,052,887 Current liabilities 1,750,186 Liabilities payable from restricted assets 1,126,40 131,816 1,712,126,401 90 Other long-term liabilities (net) 1,789,0209, — Total Liabilities 1,457,216 3,339,218 3,628,411 Net Assets Invested in capital assets, net of related debt 19,218,071 Restricted for debt service 18,33 , 00 Unrestricted 330,000 3300,0000 6,006,956 4,433,368 Total Net Assets $ 25,555,027 $ 23,424,476 Net assets invested in capital assets are by far the largest portion of the Utility's net assets, 75% at December 31, 2011, and reflect its net investment in capital assets (e.g., land, buildings, machinery, equipment, meters and water supply system). The Utility uses these capital assets to provide water and services to the citizens; consequently, these assets are not available for future spending. Restricted net assets represent resources that are subject to external restrictions on how they may be used. Unrestricted net assets may be used to meet the Utility's ongoing obligations to citizens and creditors. It is the Utility's intention to use these assets for future operating purposes and capital asset acquisition — and improvements. At both December 31, 2011 and 2010, the Utility reported positive balances in all three categories of net assets. 3 Governmental activities. Since the Utility is a single purpose enterprise, it has no activities classified as "governmental". The following is a summary of the changes in net assets for the years ended December 31: 2011 2010 Operating revenue $ 7,306,939 $ 6,874,842 Operating expenses 5,409,658 5,217,906 Operating Income 1,897,281 1,656,936 Net nonoperating revenue 427,118 Capital contributions 131,350 Transfers to City of Waterloo 70,745 6,898 30 Change in Net Assets 2,130,551 1,570,19455 Net Assets - Beginning of Year4 (224,990) 23,424,476 _ 21,854,282 Net Assets - End of Year $ 25,555,027 $ 23,424.476 Operating revenue is the Utility's primary source of revenue and is generated from water sales and other services to customers. For 2011, operating revenue increased $432,097 from 2010 due primarily to a 5% increase in water rates. Operating expenses totaled $5,409,658 for 2011, a $191,752 increase from 2010 due primarily to increases in wages and other employee benefit costs and contractual costs. These expenses represent the Utility's costs to provide water and services to customers. Operating expenses included depreciation expense of$550,415 and $514,421 for the years ended December 31, 2011 and 2010, respectively. Net nonoperating revenue includes interest income and expense, government grants, amortization of debt issuance costs, losses on disposals of assets and rent from leasing space for billboards and antennas. Net nonoperating revenue increased by $295,768 between 2011 and 2010 due primarily to an increase in government grants associated with repairs from the 2008 flood damage. Rent income totaled $135,440 and $125,698 for the years ended December 31, 2011 and 2010, respectively. Capital contributions totaled $70,745 and $6,898 for the years ended December 31, 2011 and 2010, respectively. These contributions are received as "front footage" fees as property is developed with resulting taps into the Utility's water distribution system. Transfers to City of Waterloo of $264,593 and $224,990 for the years ended December 31, 2011 and 2010, respectively, are equal to the value of metered water provided to the City at no charge. Operating revenue includes an amount equal to the transfer. The Utility also provides unmetered water to the City at no charge. However, no reasonable estimate of the value of the unmetered water can be made. Therefore, the value of unmetered water is not included in the financial statements. Budgetary Highlights Each year, the Board of Trustees adopts a budget using the modified cash basis of accounting which differs from the accrual basis of accounting used for the accompanying financial statements. The Utility's original budget was not amended during either of the years ended December 31, 2011 or 2010. Actual cash receipts were approximately $839,693 less than budgeted. The majority of this variance was due to less grant money being received due to the cost of the Third Street River Crossing Water Main Project being less than what was budgeted. Actual cash disbursements were approximately $5 million less than budgeted due to lower than anticipated capital expenses, distribution expenses and administrative and general expenses. 4 Capital Assets and Long-term Debt The Utility's investment in capital assets amounted to approximately $20.7 million and $20.5 million at December 31, 2011 and 2010, respectively, (net of accumulated depreciation of approximately $8.9 million and $8.4 million at December 31, 2011 and 2010, respectively). This investment in capital assets includes land; buildings and improvements; water supply and distribution systems; meters; machinery; and equipment. Major capital asset construction and acquisition during 2011 included the following: • Installation of 0.3 miles of water mains. • Purchase of three vehicles. • Updated computer equipment and street department equipment. • Completion of the Third Street River Crossing Water Main Project. • Re-roofing the Third Street Reservoir. The following is a summary of the capital assets, at cost, at December 31: 2011 2010 Land $ 270,896 $ 270,896 Pipes and valves 463,403 567,816 Buildings and improvements 1,754,291 1,759,882 Water supply system 5,198,291 5,056,525 Distribution system 18,560,971 17,818,746 Meters and equipment 1,468,956 1,472,263 Machinery and equipment 1,761,904 1,778,798 Construction in progress 100,829 146,966 Total $ 29,579,541 $ 28,871,892 Additional information about the Utility's capital assets can be found in Note 6 to the financial statements. At December 31, 2010, total Utility long-term debt was $2,125,000 less unamortized discounts of $15,980 for a net long-term debt of $2,109,020. At December 31, 2011, total Utility long-term debt was $1,805,000 less unamortized discounts of $12,784 for a net long-term debt of $1,792,216. Principal of $335,000 and interest of$70,653 is due during the year ending December 31, 2011. Debt indentures require that certain covenants relating to the maintenance and efficiency of the operating system, the rate structure, restrictions on borrowings, leasing or disposition of assets and minimum insurance coverage be adhered to. During 2011 and 2010, the Utility was in compliance with required covenants. Additional information about the Utility's long-term debt can be found in Notes 4 and 7 to the financial statements. 5 Economic Factors and Next Year's Budget and Rates Th.e Utility's primary source of revenue is water sales. Effective January 1, 2012, water meter minimum charges increased 8% and rate blocks increased approximately 8 cents per hundred cubic feet of water. Budgeted revenue has been adjusted to reflect the increase in rates. Operating expense for 2012 is expected to increase over the same expenditures in 2011 due to step increases for new employees, insurance premium increases, contributions to the pension plan and other operating expense increases. Capital expenditures are expected to increase as the Utility is planning to continue work on the Shaulis Road and Dewitt Road water main extensions, continue work on the Highway 63 North water main replacements, continue work on Kimball Avenue water tower rehabilitation, continue implementation of GIS mapping and software systems and complete miscellaneous main replacement projects, partially in conjunction with the City of Waterloo's Street Reconstruction Program, all at an estimated cost of $4,611,000. 6 • HA_ E S N A Professional Corporation Certified Public Accountants and Consultants Independent Auditor's Report Board of Trustees Waterloo Water Works Waterloo, Iowa We have audited the accompanying balance sheets of the Waterloo Water Works, a component unit of the City of Waterloo, Iowa, at December 31, 2011 and 2010, and the related statements of revenue, expenses and changes in net assets and cash flows for the years then ended. These financial statements are the responsibility of the Waterloo Water Works' management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards and provisions require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Waterloo Water Works at December 31, 2011 and 2010, and the changes in its financial position and cash flows for the years then ended, in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued our report dated April 17, 2012 on our consideration of the Utility's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations and contracts. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. The accompanying Management's Discussion and Analysis and the schedule of funding progress on Pages 2 through 6 and 22 are not required parts of the basic financial statements but are supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures, which consisted primarily of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion on it. 46 MOJF)cl HOGAN - HANSEN Waterloo, Iowa April 17, 2012 3128 Brockway Road,P.O.Box 240,Waterloo,Iowa 50704-0240 • 319/233-5225 • Fax 319/233-3188 • E-Mail w@hoganhansen.com 7 Member of American Institute of CPAs—Iowa Society of CPAs Algona • Selmond •Cedar Falls • Cedar Rapids • Clear Lake • Mason City •Waterloo Balance Sheets At December 31, 2011 and 2010 _ 2011 2010 Assets Current Assets Cash and cash equivalents $ 5,758,307 $ 4,055,236 _ Certificates of deposit 210,000 410,000 Receivables 1,303,502 1,266,773 Trade accounts 993 3,500 — Accrued interest — 8,754 Notes 77 626 75,110 Prepaid expenses Total Current Assets 7,350,428 5,819,373 — Noncurrent Assets 480,000 480,000 — Restricted certificates of deposit 13,147 Unamortized capital loan notes issuance costs 3 10,5180,228 284,259 Repair assessments receivable 850,746 777,406 Subtotal Capital Assets 270.896 270,896 Land 463,403 567,816 — Pipes and valves 1,754,291 1,759,882 5,198,291 , Buildings and improvements 55 ,525 Water supply system 18,560,971 17,818,746 Distribution system 1,468,956 1,472,263 — Meters and equipment 1,761,904 1,778,798 Machinery and equipment 100,829 146,966 Construction in progress 29,579,541 28,871,892 — Total Capital Assets (8,886,470) (8.415,784) Less accumulated depreciation 20,693,071 20,456,108 Net Capital Assets — Total Noncurrent Assets 21,543,817 21,233,514 Total Assets $ 28,894,245 $ 27,052,887 _ See accompanying notes to the financial statements. 2011 2010 Liabilities and Net Assets Current Liabilities Current maturities of water revenue capital loan notes $ 335,000 $ 320,000 — Accounts payable 55,924 72,819 Accrued employee compensation 100,092 85,538 Customer deposits 33,661 39,374 Due to Other Governments — City of Waterloo Garbage fees 340,312 323,219 Sewer fees 688,394 682,937 Storm water fees 140,027 136,718 City of Raymond 11,197 11,278 Black Hawk County 45,579 41.107 Total Current Liabilities 1,750,186 1,712,990 Liabilities Payable From Restricted Assets 131,816 126,401 Water Revenue Capital Loan Notes 1,457,216 1,789,020 Total Liabilities 3,339,218 3,628,411 — Net Assets Invested in capital assets, net of related debt 19,218,071 18,661,108 Restricted for debt service 330,000 330,000 — Unrestricted 6,006,956 4,433,368 Total Net Assets 25,555,027 23,424,476 Total Liabilities and Net Assets $ 28,894,245 $ 27,052,887 8 Statements of Revenue, Expenses and Changes in Net Assets Years Ended December 31, 2011 and 2010 2011 2010 Operating Revenue Water sales $ 6,326,524 $ 6,020,552 Metered water provided to the City of Waterloo 264,593 224,990 Fire protection 99,688 96,661 Billing and collection fees 130,078 116,531 Other sales and service 486,056 416,108 Total Operating Revenue 7,306,939 6,874,842 Operating Expenses Salaries and benefits 2,946,287 2,841,467 Contractual services 832,438 793,061 Commodities 1,080,518 1,068.957 Depreciation 550,415 514,421 Total Operating Expenses 5,409,658 5,217,906 Operating Income 1,897,281 1,656,936 Nonoperating Revenue (Expenses) Interest income 45,877 46,212 Interest expense (86,008) (97,633) Government grants 351,835 59,702 Amortization (2,629) (2,629) Loss on disposal of fixed assets (17,397) Billboard and antenna rent 135,440 125,698 Total Nonoperating Revenue 427,118 131,350 Change in Net Assets Before Contributions and Transfers 2,324,399 1,788,286 Capital contributions 70,745 6,898 Transfers to City of Waterloo (264,593) (224.990) Change in Net Assets 2,130,551 1,570,194 Net Assets - Beginning of Year 23,424,476 21,854,282 Net Assets - End of Year $ 25,555,027 424,476 See accompanying notes to the financial statements. 9 MINUTES WATERLOO REGIONAL AIRPORT BOARD Tuesday April 24, 2012 I. ROLL CALL Bob Justis declared a quorum and called the meeting to order at 1:00 pm. Board members present were Bob Justis, Dee Vandeventer, Aaron Buzza (joined at 1:15), Lou Porter, Ed McCann, (via telephone). Director Brad Hagen,Doug Schindel (AECOM), Harold Getty were also in attendance. Absent: Cynthia Goro, Mark Higley, and Councilman Hart. II. AGENDA AS RECEIVED OR AMENDED. III. PUBLIC COMMENTS. None III. REPORTS A. Director's report — Director Hagen reviewed City budget reports through March 2012. Hagen discussed March 2012 revenues and expenses. Also reviewed was FY '12 YTD revenues and expenses through March 2012 and the Year End projections for the airport operating budget. Discussion followed. Hagen reviewed airfares provided by IDOT comparing all airlines and an American Airlines (AA) sample comparing fares out of Waterloo compared to Cedar Rapids. On-time performance was reviewed for March 2012. Load factor analysis, and enplanements were essentially flat Hagen also discussed FY '13 IDOT grant application. Discussion followed. V. BOARD APPROVAL B. Approval of Minutes of March 27, 2012 Regular Meeting. Regular minutes of the March 27, 2012 meeting were reviewed. Vandeventer moved to approve the minutes. Buzza seconded. Ayes: Vandeventer, McCann, Buzza,Justis, and Porter. Motion passed. C. Motion to Receive and File March 2012 Expenses. All expenses were reviewed. Director Hagen discussed the expenses that were non-reoccurring. Vandeventer moved to receive and file. Porter seconded. Ayes: Vandeventer,McCann,Buzza, Justis, and Porter. Motion passed. D. Approval of Farm Lease amendment — My Waterloo Days (MWD) - Hagen provided an overview of the proposed farm amendment lease due to acreage changes driven by the MWD event. Hagen said that MWD will use 6 acres of airport property for the event this June. As a result, the airport farm lease amendment incorporates 6 less acres for the airport farmer to farm and provide payment. In addition, the farmer will be required to plant grass seed for 116 acres of farmland,which must be removed from fanning operations due to new FAA guidelines. That cost is $7,500 and will be identified and incorporated into the amendment. Extensive discussion followed. Buzza moved to approve. Vandeventer seconded. Ayes: Vandeventer, Justis, Porter,McCann,and Buzza. Motion passed. F. Approval of farm lease amendment— Welters Property — Hagen presented the Board with a farm lease for 31 acres for the Welters property. Hagen said that the City of Waterloo purchased the Welters property. Since the property is on airport property, the airport will farm the land until it is needed for commercial development. Hagen said the local Farm Service Agency (FSA) said it was too late to incorporate into our existing lease so we are proposing a new lease for the Welters property. The property has the same bid price/acre as the original lease. The lease also contains the same terms and conditions which were generated by the City Attorney's office. Discussion followed. Buzza moved to approve. Vandeventer seconded. Ayes: Vandeventer,Buzza,McCann,Justis, and Porter. Motion passed. H. Approval of Airport Use Agreement — Red Cross — Hagen provided an airport use agreement with Livingston Aviation for a Red Cross fundraising Event this weekend. The City Attorney's office drafted this agreement in order to incorporate Livingston Aviation's responsibilities. Hagen said it was his understanding that the Red Cross will have a band and dinner in the Livingston Aviation hangar. Discussion followed. Vandeventer moved to approve. Buzza seconded. Ayes: Vandeventer, McCann, Buzza, Justis, and Porter. Motion passed. H. Approval of Plans and Specifications for Rehabilitation of Electrical Vault Project — Doug Schindel (AECOM)provided an overview of the Rehabilitation of Electrical Vault Project. Schindel also discussed the need, description, funding, and the timeline and process for the project. Discussion followed. McCann moved to approve. Vandeventer seconded. Ayes: Vandeventer,McCann, Buzza,Justis, and Porter. Motion passed. VIII. ADJOURNMENT Buzza moved to adjourn the meeting at 1:51 PM. Vandeventer seconded. Ayes: McCann, Vandeventer, Buzza, Justis, and Porter. Motion passed. Respectfully su , tted, thia Goro, Chairperson • CIVIL SERVICE COMMISSION MINUTES 7:30 a.m.April 13,2012 Carnegie Conference Room Members Present: Tim Luce, Bonetta Culp,John Blitsch Member Excused: Abraham Funchess (ex officio) Others Present: Pat Treloar,Dan Trelka, Cammie Scully, Craig Clark, Keith Kearns, Cheryl Huddleston Moved by Blitsch, seconded by Culp to approve the April 13, 2012 Agenda. Motion carried. Moved by Luce, seconded by Blitsch to approve the March 2, 2012 Minutes. Motion carried. IJNFINISHFD RITSINFSS The Civil Service List for Human Resources Specialist-Human Resources Department was presented for approval. The Human Resources Committee approved the position on 2/20/12 and the Civil Service Commission approved on 3/2/12. This is a new position—the Human Resources Director is not being replaced. The position was posted on the City website and cable access, notices were sent to the agencies, organizations and individuals on the Affirmative Action List and posted in all City departments. Fourteen resumes were received and 4 candidates were invited to interview. Panel members were Joe Leibold-Police Department, Kim Chapman-Library and Cheryl Huddleston-Human Resources. We have a list with 4 white females. Moved by Culp, seconded by Blitsch: We, the members of the Civil Service Commission, certifil the following list of applicants, who are eligible, based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Human Resources Specialist for the City of Waterloo, Iowa Human Resources Department. Appointment(s) shall be made from this list for the next year(April 13, 2012—April 12, 2013). CERTIFIED LIST Nicole Fischels Keaghan Brunscheon Shelly Kruger Emily Hodgin Motion carried. The Civil Service List for Fire Captain was presented for approval. The Human Resources Committee approved the position on 12/19/11 and Civil Service Commission approved on 3/2/12. There is a vacancy due to an anticipated retirement. The position was posted at all fire stations and 7 resumes were received. Panel members were Battalion Chiefs Moore, Jenn and Junk, Deputy Chief Shawn Bayouth-Ames and Battalion Chief Brian Greer-Iowa City. Human Resources Manager Cheryl Huddleston monitored the interviews. We have a list with 6 white males. Moved by Luce, seconded by Blitsch: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible, based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Fire Captain City of Waterloo, Iowa Fire Rescue Department. Appointment(s) shall be made from this list for the next two years (April 13, 2012—April 12, 2014). CERTIFIED LIST Carl Benninger Bill Harter Ryan Mahood Gary Ciddio Kevin Lee Doug Dahlhauser Motion carried. The Civil Service List for Financial Analyst-Finance Department was presented for approval. The Human Resources Committee approved the position on 1/23/12 and the Civil Service Commission approved on 3/2/12. This is an additional position. The position was posted on the City website and cable access, notices were sent to the agencies, organizations and individuals on the Affirmative Action List and posted in all City departments. Six resumes were received and 4 candidates were invited to interview. Panel members were Larry Burger- Speer Financial, Craig Clark-Building Inspections and Cheryl Huddleston-Human Resources. Two candidates did not pass the interview. We have a list with 1 white female and 1 white male. Moved by Blitsch, seconded by Culp: We, the members of the Civil Service Commission, certifir the following list of applicants, who are eligible, based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Financial Analyst for the City of Waterloo, Iowa Finance Department. Appointment(s) shall be made from this list for the next year (April 13, 2012—April 12, 2013). CERTIFIED LIST Tamara Okland Brent Bohlen Motion carried. The Civil Service List for Property/Safety Inspector-Building Inspection was presented for approval. The Human Resources Committee approved the position on 2/20/12 and Civil Service Commission approved on 3/2/12. This is a new classification—the position of fire inspector has been eliminated and the duties are being taken over by this new, civilian classification working out of Building Inspections. The position was posted at all City departments and 4 resumes were received. Panel members were Steve Jordan-Fire Rescue, Brian Baker- Building Inspections and Cheryl Huddleston-Human Resources. Two candidates did not pass the interview. We have a list with 2 white males. Moved by Luce, seconded by Culp: We, the members of the Civil Service Commission, certO, the following list of applicants, who are eligible, based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Property Safety Inspector for the City of Waterloo, Iowa Building Inspections Department. Appointment(s) shall be made from this list for the next two years (April 13, 2012—April 12, 2014). CERTIFIED LIST Jeff Siebel Paul Hansen Motion carried. The Civil Service List for Clerk I-Waste Management Services Department was presented for approval. The Human Resources Committee approved the position on 12/19/11 and the Civil Service Commission approved on 1/19/12. There is a vacancy due to the retirement of the Special Projects Technician and the position is being replaced with a Clerk I. The position was posted on the City website and cable access, notices were sent to the agencies, organizations and individuals on the Affirmative Action List and posted in all City departments. Fifty-one resumes were received and 28 candidates were invited to interview. Panel members were Rita Bollans and Evelyn Russell-Waste Management and Nicole Fischels-Clerk's Office. We have a list with 7 white females, 2 black females and 1 Hispanic female and a reserve list with 10 white females. Moved by Blitsch, seconded by Culp: • We, the members of the Civil Service Commission, certifi) the following list of applicants, who are eligible, based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Clerk I for the City of Waterloo, Iowa. Appointment(s) shall be made from this list for the next year (April 13, 2012—April 12, 2013). CERTIFIED LIST Jolene Downs Shelly Kruger Emily Pearce Jamie Gienau Nancy Culpepper Melissa Nicholson Kristi Osborne Francine Williams Carol Carey Renee Conkling Beth Johnson The reserve list shall be held in reserve and must be certified within the first year in order to be utilized. RESERVE '.1ST Julie Johnson Patricia Mitchell Laura Winninger Jennifer Quigley Pamela Hinders Darla Stuber Pamela Wright Arnell Burch Jennifer Hild Angela Simerson Motion carried. The Civil Service List for Development/Marketing Manager-Culture & Arts was presented for approval. The Civil Service Commission approved the position on 1/19/12 and the Human Resources Committee approved on 1/23/12. There is a vacancy due to a resignation. The position was advertised in the Waterloo Courier, posted on the City website and cable access, notices were sent to the agencies, organizations and individuals on the Affirmative Action List and posted in all City departments. Thirty-seven resumes were received and 8 candidates were invited to interview. Panel members were Kent Shankle and Chawne Paige-Culture& Arts and Cheryl Huddleston-Human Resources. Two candidates withdrew and 2 did not pass the interview. We have a list with 4 white females. Moved by Blitsch, seconded by Culp: We, the members of the Civil Service Commission, certifii the following list of applicants, who are eligible, based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Development/Marketing Manager for the City of Waterloo, Iowa Culture & Arts Department. Appointment(s) shall be made from this list for the next year (April 13, 2012—April 12, 2013). CERTIFIED LIST Laura Stammler Joni Wade-Booth Emily Saveraid Keanna Smith Motion carried. The Civil Service List for Police Property-Evidence Coordinator-Police Department was presented for approval. The Human Resources Committee approved the position on 1/3/12 and the Civil Service Commission approved on 1/19/12. There is a vacancy due to a retirement. The position was advertised in the Waterloo Courier, posted on the City website and cable access, notices were sent to the agencies, organizations and individuals on the Affirmative Action List and posted in all City departments. Thirty-nine resumes were received and 10 candidates were invited to interview. Panel members were Dave Mohlis and Frank Krogh-Police Department and Cheryl Huddleston-Human Resources. One candidate did not pass the interview. We have a list with 2 white females, 6 white males and 1 black male. Moved by Culp, seconded by Blitsch: We, the members of the Civil Service Commission, cert the following list of applicants, who are eligible, based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Property/Evidence Coordinator for the City of Waterloo, Iowa Police Department. Appointment(s) shall be made from this list for the next year (April 13, 2012—April 12, 2013). CERTIFIED LL4T David Boesen Marc Rath Steven Schumburg David Kelly Jeffrey Jackson Deb Rosol Howard Tucker Edmund Adams Karla Altenbaumer Motion carried. IJpdates Fire lieutenant Approved by Human Resources Committee on 12/19/11 and by Civil Service 1/19/12. Anticipating vacancies due to promotions later in year. Received 15 resumes and written test scheduled for 5/2/12. Then interviews. Waste Services Technician-Waste Management Services Approved by Human Resources Committee on 2/13/12 and by Civil Service 3/2/12. Advertised in the Waterloo Courier, posted on the City website and cable access, notices were sent to the agencies, organizations and individuals on the Affirmative Action List and posted in all City departments. Twenty-three resumes were received—not yet reviewed. Capacity Management, Operation & Maintenance Specialist-Waste Management Services Approved by Human Resources Committee on 2/6/12 and by Civil Service 3/2/12. Advertised in the Waterloo Courier, posted on the City website and cable access, notices were sent to the agencies, organizations and individuals on the Affirmative Action List and posted in all City departments. Three resumes were received — not yet reviewed. NEW RIJSINFSS None. OTHER RIJSINESS None With no further business, moved by Culp, seconded by Blitsch to adjourn. Motion carried. Cheryl Huddleston, Human Resources Manager Clerk for the Civil Service Commission N N O O V• O co co t N Q) o co o co C ,---. 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NEW BUSINESS 1. Approval of request by David and Terry Roeder to vacate a 273 foot long portion of unused platted alley located adjacent to 1200, 1204, 1208, 1218 and 1228 Baltimore Street for the purpose of incorporating the area into the rear yard of the properties; and forward said request to the City Council agenda—Submitted by Aric Schroeder, City Planner. ADJOURNMENT Suzy Schares City Clerk • • � i • CITY OF WATERLOO , IOWA /i./ a1rb, r,,_ �... m COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 %r100 \O NOEL C.ANDERSON,Community Planning&Development Director Council Communication Mayor Building and Grounds Meeting: TUNE 4, 2012 BUCK CLARK Prepared: May 30, 2012 , - Dept. Head Signature: . # of Attachments: COUNCIL MEMBERS SUBJECT: Request by David and Terry Roeder to vacate the unused platted alley DAVID located adjacent to 1200, 1204, 1208, 1218, and 1228 Baltimore Street. JONES Ward 1 Submitted by: Aric Schroeder, City Planner CAROLYN COLE Ward 2 Recommended Building and Grounds Action: Provide City Council with a recommendation on the request to vacate a 273' long portion of unused platted alley HAROLD located behind the homes at 1200, 1204, 1208, 1218, and 1228 Baltimore Street for GETTY the purpose incorporating the area into the rear yard of the properties. Ward 3 QUENTIN Summary Statement: Transmitted herewith is a request to vacate, sell and convey HART the 4,368.4 SF unused platted alley located between Byron Avenue and Eureka Ward 4 Street. RON WELPER Expenditure Required:None Ward 5 BOB Source of Funds:N/A GREENWOOD At-Large Policy Issue:Vacate portion of public alley. STEVE SCHMITT Alternative: Don't vacate and leave the unused platted alley. At-Large Background Information: In accordance with the City of Waterloo Zoning Ordinance, the entire platted alley will be vacated.The owners who reside at 1200 and 1228 Baltimore's portion of the proposed vacate is 16'x 54' or 864 sq ft. The applicants in the middle of the block at 1204, 1208, and 1218 Baltimore Street are vacating 16'x 55' or 880 sq ft. Staff feels that the request to vacate the unused 16'x 273' alley would not appear to be a negative impact and will in fact provide additional buffering from planned future residential development at the former Baltimore field that the City purchased CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer • from the Waterloo School System,which is abutting the alley to be vacated on the west side. Each adjoining applicant have submitted a signed intent to vacate form with the owner of 1228 Baltimore indicating that they do not wish to purchase any of the platted alley, and with the remaining owners offering$50 for both sides of the alley, citing that they have maintained the unplatted alley and should not have to pay the full price. After averaging the value of all the homes and the vacant City land to the west, it would appear that the land value would be $1.70 per square foot.At 70%, 1204, 1208, and 1218, Baltimore would have an asking price of$1,047.20 and 1200 and 1228 Baltimore with slightly smaller lots would have an asking price of$1,028.16 at 70%of the land value.The applicants have each offered $50.00 which would appear to be 3.3% of the total land value for 1204, 1208, and 1218 Baltimore and 3.4% for 1200 Baltimore.The City would retain the portion of alley adjacent to 1228 Baltimore and it would be added to the lots platted for any development of the vacant land to the west. cc: Noel Anderson,Community Planning&Development Director Path: \\Alomain\waterloo\USERS\Planning\Adam\Council Letters\lettervacate of public alley behind 624 Adams St 9.I9.11.doc • September 13,2011 REQUEST: Request by David and Terry Roeder to vacate the unused platted alley located adjacent to 1200. 1204, 1208, 1218, and 1228 Baltimore Street. APPLICANT(S): David and Terry Roeder 1200 Baltimore Street Waterloo, Iowa, 50702. GENERAL Request to vacate the 4,368.4 SF portion of alley between DESCRIPTION: Byron Avenue and Eureka Street. IMPACT ON The request to vacate the unused alley would not appear to NEIGHBORHOOD & have a negative impact on the surrounding neighborhood. SURROUNDING LAND USE: VEHICULAR & The request to vacate the right-of-way would not appear to PEDESTRIAN have a negative impact on vehicular or pedestrian traffic. The TRAFFIC area was platted as a public alley, hut has never been utilized. CONDITIONS: RELATIONSHIP TO There are no recreational trails in the area of the request. RECREATIONAL TRAIL PLAN: ZONING HISTORY The site has been zoned "R-2" One and Two Family FOR SITE AND Residence District since adoption of Zoning Ordinance No. IMMEDIATE VICINITY: 2479 in 1969. BUFFERS The request would not require any buffering by ordinance REQUIRED/ NEEDED: standards. DRAINAGE: The proposed vacate of the alley would not have an adverse impact on drainage in the area. DEVELOPMENT The area to be vacated is a porton of alley that was platted HISTORY: that was never used and is mostly grass. FLOODPLAIN: This area is not located within a special flood hazard area according to the Federal Emergency Management Agency (FEMA) Flood Insurance Rate Map. PUBLIC /OPEN The new Irving School is located to the north. SPACES! SCHOOLS: UTILITIES: WATER, No utilities are known to be within the are requested to be SANITARY SEWER, vacated. STORM SEWER, ETC. RELATIONSHIP TO The Future Land Use Map designates the area as Residential, COMPREHENSIVE and this request would be in compliance with such LAND USE PLAN: designation. The site is located within the Primary Growth Area as designated on the Growth Area Map within the Vacate-Alley adjacent to Baltimore Field west of Baltimore Street Page 1 of 2 35 September 13,2011 Comprehensive Plan. STAFF ANALYSIS — In accordance with the City of Waterloo Zoning Ordinance, the ZONING entire platted alley will be vacated. The applicants who reside ORDINANCE: at 1200 and 1228 Baltimore's portion of the proposed vacate is 16' x 54' or 864 sq ft. The applicants in the middle of the block at 1204, 1208, and 1218 Baltimore Street are vacating 16' x 55' or 880 sq ft. Staff feels that the request to vacate the unused 16' x 273' alley would not appear to be a negative impact and will in fact provide additional buffering from planned future residential development at the former Baltimore field that the City purchased from the Waterloo School System. STAFF ANALYSIS — SUBDIVISION There would be no platting required in relation to the request. ORDINANCE: STAFF RECOMMENDATION: Therefore, staff recommends the request to vacate 4,368 SF of the unused platted alley be approved for the following reasons: 1. The request to vacate would not appear to have a negative impact on the surrounding area 2. The request to vacate would not appear to have a negative impact on vehicular or pedestrian traffic in the area. 3. The request to vacate is in accordance with the Comprehensive Plan and Future Land Use Map for this area 4. The request would appear to meet the requirements of the Zoning Ordinance. 5. The request would appear to create an additional 16' buffer from future development to the west. Vacate-Alley adjacent to Baltimore Field west of Baltimore Street Page 2 of 2 36 Request by David and Terry Roeder To Vacate The k, °� '' Unused Platted Alley Located Adjacent to 1200, 1204, *- 1208, 1218 and 1228 Baltimore St r- 1 :,..,,, TT a,, a rya^ z .xs= 1t° .., h � +, x, Hawthorne Ave- ' s r r a s a,p.,. i2i74;; .eF' c,�3.;.. Y.s � "• 9 ^�'s'^a rt x:'.,,:-.. us�«'a r ..-- .•; +t:;,:'xoz!ti• y.,,,—.....a;.. :..-s,,s ... rc k&..... -;t re. 'a k. s.,;e 'S °yt,'. "i PN.r ` yy J' ... s •ti•W g. r§N x x x.xr av .r' r41...-,:,..k..,,, Sl .' ` T ,:.,7' _. .. -: : ism. �B $i . it !!a 3'' 'y sr: =Byron Ave > .t F 4.1 Alley Proposed to be Vacated �a;.; : X e.,11,,,,....i ., . , . # k.. '� §" �Y%p , Eureka St.. ,, a{ ; ,,q i , E ,,,yam g 4T..4{t '- # . �__�."% #1AL. Yon 3 - k ff �. p: g y. Ewa. .�" ' - . • .ea}'�'" ��w a �a f'i rA ��# � -� d� d'L , y'p� xt rc �� .. t!g i N 100 50 0 100 d- I. $ �+ <'. 1 (Feet r .. R:u§ ^x„t # ,r.s Plat Map of Alley Vacate Adjacent to 1200-1228 Baltimore Street 1 `� Pt n t3ti Ai E'. Alley Proposed to be Vacated ORLO C. MILLERS AQDITION Sax. V c 1: k AUD!rOR FRANCIS REITZELL FLAT o z MILLER PARR S: — - i CO• o Pe 2 38 INTENT TO VACATE City of Waterloo Planning and Zoning 715 Mulberry Street Waterloo,IA 50703 We the undersigned,as adjacent property owners of right-of-way request vacated and generally described as(address or general location): /! )( the - 0-7 C'�f ,have no objection to the right-of-way being vacated and have been offered opportunity to buy a portion of the right of way. We wish to make the following known(check which applies): We/I wish to purchase from the City the one-half of the right-of-way that adjoins our/my property (sign and date below and complete items(47: We/l wish to purchase from the City the entire portion of the right-of-way that adjoins our/my property. This is contingent upon the property owner opposite ours/mine choosing not to purchase their/his or her half(sign and date below and complete items 1-3). Well do not wish to purchase from the City any portion of the right-of-way(sign and date below and leave items 1-3 blank). Signature f adjacent prope owner Date Address Phone 1. Offer Price [Note:If the offer price meets the Sale of Property Policy(see attached)the request will not be required to be reviewed by the Building&Grounds Committee.] • Asking price(see attached Sale of Property Policy for how calculated): • Deductions • May decrease price by 50% for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs(8 yrs inside of the CURA): • Costs(surveying&misc.,demolition,remove of curbs,etc): Asking price—Deductions=Value of Property: Offer Price for Portion of Alley You Intend to Purchase: 2. Transfer of Ownership: In what name(s), company or corporation shall the property be assigned to? (Give special attention to spelling as these names will be verified and transposed as submitted onto the deed.)---, if? %r3. Deed: At the time of the buyer's final payment,the sellers shall convey the premises to the buyers by - quitclaim deed. Please indicate the legal form vo_u wish to be transferred in(i.e.,as tenants-in- common Dint tenant'with full rights of survivorship br as individual ownership.) 39 City of Waterloo Planning& Zoning Department 715 Mulberry Street, Waterloo,Iowa 50703 (319)291-4366 U Offer to Vacate and Purchase City Right-of-Way ❑ Request to Vacate Easement,Vacate Sidewalk,or Encroachment Agreement ❑ Sale of City-Owned Property Applicant: L vt ek-r 1 es d Oe v(4:t Lw"Address: 1 O LS et- vu o r c Phone No.: '3/ 3/ 3 3 7 5 General Description of Property to Vacated(i.e.-alley between A St.&B St., South of C St.): Legal description of area to be conveyed,vacated,or encroached: 1. A non-refundable filing fee(s) shall be made as follows(checks payable to City of Waterloo): • Right-of-way vacation—One Hundred Dollar($100.00)Filing Fee • Easement or sidewalk vacation,or Encroachment-Fifty Dollar($50.00)Filing Fee • Sale of city-owned property not required to be vacated—No Fee • Any request not meeting the Sale of Property Policy—One Hundred Dollar($100.00)Fee 2. Offer Price*[Note: If the offer price meets the Sale of Property Policy(see attached)the request will not be required to be reviewed by the Building& Grounds Committee.] • Asking price(see attached Sale of Property Policy for how calculated): • Deductions • May decrease price by 50% for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs(8 yrs inside of the CURA): • Costs (surveying& misc.,demolition, remove of curbs,etc): Asking price—Deductions=Value of Property: Offer Price for Entire Area: 4 •9, Ge' Note: The above information is a summary of the Sale of Property Policy(see attached). All requests to vacate and purchase City right-of-way must be accompanied by a signed"Intent to Vacate"form for each abutting property to the area to be vacated. Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City Council.Any such applicant shall need to request review to Building and Grounds through a City Council member. 3. Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. Easement*: The following easement shall be retained: 5. Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves additional construction as the on for the request. Applicant Date *Not required for easement vacates sidewalk vacates or Encroachment Agreements 40 City of Waterloo Planning& Zoning department 715 Mulberry Street, Waterloo, Iowa 50703 (319) 291-4366 U Offer to Vacate and Purchase City Right-of-Way ❑ Request to Vacate Easement,Vacate Sidewalk,or Encroachment Agreement ❑ Sale of City-Owned Property Applicant e /_ f.` it%l i)K,Address: /61 r j' ,',),(ri7Yc I c J Phone No.: ji _ 1,': General Description of Property to Vacated(i.e.-alley between A St. &B St.,South of C St.): �a �.L tt' W -4rt/ .''}•r[ 't/ r l'Jd at� r c/fy 7 .1J4ti 1 . f =:i b /--1Gs` lY?t<-T/fiktr Legal description of area to be conveyed, vacated,or encroached: 1. A non-refundable filing fee(s)shall be made as follows(checks payable to City of Waterloo): • Right-of-way vacation—One Hundred Dollar($100.00)Filing Fee • Easement or sidewalk vacation,or Encroachment-Fifty Dollar($50.00)Filing Fee • Sale of city-owned property not required to be vacated—No Fee • Any request not meeting the Sale of Property Policy—One Hundred Dollar($100.00)Fee 2. Offer Price*[Note: If the offer price meets the Sale of Property Policy(see attached)the request will not be required to be reviewed by the Building&Grounds Committee.] • Asking price(see attached Sale of Property Policy for how calculated): • Deductions • May decrease price by 50%for area located within an easement • May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CURA): • Costs(surveying&misc.,demolition,remove of curbs,etc): Asking price—Deductions=Value of Property: Offer Price for Entire Area: 6 ,1{..•' r. .`_7 Note: The above information is a summary of the Sale of Property Policy(see attached). All requests to vacate and purchase City right-of-way must be arrompanied by a signed"Intent to Vacate"form for each abutting property to the arm to be vacated. Any request that fails to meet the Sale of P,apty Policy shall not be forwarded to the Building and Grounds Committee or City Council. Any such applicant shall need to request review to Building and Grounds through a City Council member, 3. Publication and Recording Fees*: At the time a buyer(s)has been selected,all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. Easement*: The following easement shall be retained 5. Other: Please provide a site plan andlor aerial photo of the area to be vacated if the request iavolves additional construction as the reason for the request. I I Applicant Date 41 City of Waterloo Planning & Zoning Department 715 Mulberry, Street,Waterloo,Iowa 50703 (319) 291-4366 Offer to Vacate and Purchase City Right-of-Way ❑ Request to Vacate Easement,Vacate Sidewalk,or Encroachment Agreement ❑ Sale of City-Owned Property Applicant:/..e6V).R.1c G, Z'tddress: IG/ Ff /141,L4. ✓e Phone No.: .3/F-296-cZ7 General Description of Property to Vacated(i.e.-alley between A St.&B St:, South of C St.): Legal description of area to be conveyed,vacated, or encroached: LLe Qell?) ( frofer/y 1. A non-refundable filing fee(s)shall be made as follows(checks payable to City of Waterloo): • Right-of-way vacation—One Hundred Dollar($100.00)Filing Fee • Easement or sidewalk vacation, or Encroachment-Fifty Dollar($50,00)Filing Fee • Sale of city-owned property not required to be vacated—No Fee • Any request not meeting the Sale of Property Policy—One Hundred Dollar($100.00) Fee 2. Offer Price*[Note: If the offer price meets the Sale of Property Policy(see attached)the request will not be required to be reviewed by the Building&Grounds Committee.] • Asking price(see attached Sale of Property Policy for how calculated): • Deductions • May decrease price by 50%for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs(8 yrs inside of the CURA): • Costs(surveying& misc., demolition, remove of curbs, etc): - Asking price—Deductions=Value of Property: Offer Price for Entire Area: 5t 2 Note: The above information is a summary of the Sale of Property Policy(see attached). All requests to vacate and purchase City right-of-way must be accompanied by a signed"Intent to Vacate"form for each abutting property to the area to be vacated. Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City Council.Any such applicant shall need to request review to Building and Grounds through a City Council member. 3. Publication and Recording Fees*: At the time a buyer(s)has been selected,all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. Easement*: The following easement shall be retained: 5. Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves additional constructio the reaso the request. 7/1Z/// Applicant Date *Not required for easement vacates sidewalk vacates or Encroachment Agreements 42 \1 «c. t (-Z!(�- (- 6:-) 7I k t-?- 6-(it- t /" `'t 17t`-t_-7 ',1C7 it- 1. ?I'z', if)GGY'Ll'C.€6 G- /Z / INTENT TO VACATE 77 City of Waterloo Planning and Zoning ` 7-e-e Yt=f` < ,i/ , 715 MulberryStreet Waterloo,IA 50703 f 4,ei ` ./`' j-i - We the undersigned, as adjacent property owners of ri�jt-of-way requested to be vacated and generally described as(address or general location): / ,4 ,C 6 ,,y ,'-'1; , have no objection to the right-of-way being vacated and have been offered the opportunity to buy a portion of the right of way. We wish to make the following known (check which applies): We/1 wish to purchase from the City the one-half of the right-of-way that adjoins our/my property (sign and date below and complete items 1-3). We/I wish to purchase from the City the entire portion of the right-of-way that adjoins our/my property. This is contingent upon the property owner opposite ours/mine choosing not to purchase their/his or her half(sign and date below and complete items 1-3). / �I We/I do not wish to purchase from the City any portion of the right-of-way(sign and date below and leave items 1-3 blank). Signature of adjacent property owner Date Address Phone 1, Offer Price [Note: If the offer price meets the Sale of Property Policy(see attached)the request will not be required to be reviewed by the Building&Grounds Committee.] • Asking price(see attached Sale of Property Policy for how calculated): • Deductions • May decrease price by 50%for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs(8 yrs inside of the CURA): • Costs(surveying&misc., demolition, remove of curbs,etc): Asking price—Deductions=Value of Property: Offer Price for Portion of Alley You Intend to Purchase: 2. Transfer of Ownership: In what name(s),company or corporation shall the property be assigned to? (Give special attention to spelling as these names will be verified and transposed as submitted onto the deed.) 3. Deed: At the time of the buyer's final payment,the sellers shall convey the premises to the buyers by quitclaim deed. Please indicate the legal form you wish to be transferred in(i.e., as tenants-in- common,joint tenancy with full rights of survivorship, or as individual ownership.) 43 • Vacate Alley Adjacent to 1200 — 1228 Baltimore Street r- l:. 1z A ? f `b. $A4"1q•v' sM 4 Sr & Standing at the end of Byron Avenue Standing on Eureka Street looking north at looking south at the portion of unused alley the unused portion of the alley being being proposed to be vacated. proposed to be vacated. 4.04 �gy{p� .C. t �.. 4.35,44 11 Looking west of the alley at a vacant field Standing at the end of Byron Avenue currently owned by the Waterloo School looking north at the portion of alley that is District. still in use and is not being vacated. 44 HUMAN RESOURCES COMMITTEE EE 4:55 p.m. Monday,June 4,2012 City Council Chambers 715 Mulberry Street Waterloo,Iowa 50703 Roll Call Ron Welper, Chairperson Quentin Hart Carolyn Cole Approval of Agenda 1. Request from Public Works Director for approval to make an appointment to Equipment Operator II from a current Civil Service list. 2. Request from Public Works Director for approval to begin the Civil Service process for Equipment Operator I and make an appointment. 3. Request from Building Official/Maintenance Supervisor for approval to begin the Civil Service process for Facilities Maintenance-Plumber and make an appointment. Adjournment Suzy Schares City Clerk CITY OF WATERLOO Committee Communication Human Resources Committee Meeting:June 4, 2012 Prepared: May 29, 2012 Dept. Head Signature: '' A # of Attachments: SUBJECT: Request from Public Works Director to make an appointment from the Current Civil Service List for Street Department Equipment Operator II Submitted by: Mark Rice, Public Works Director Recommended City Council Action: NA Summary Statement: Appointment is to fill vacant Equipment Operator II position. Position was vacated due to promotion. Expenditure Required Source of Funds: Road Use Tax Policy Issue Alternative Background Information: Appointment is to fill Street Department Equipment Operator II position, vacated by promotion of EOII to Operations Supervisor. Authorization to fill position was granted by Personnel Requisition Committee on May 25, 2012. CITY OF WATERLOO Committee Communication Human Resources Committee Meeting:June 4. 2012 Prepared: May 29, 2012 Dept. Head Signature: # of Attachments: SUBJECT: Request from Public Works Director to begin the Civil Service Process for Equipment Operator I. Submitted by: Mark Rice, Public Works Director Recommended City Council Action: NA Summary Statement: Request to begin the Civil Service Process for Equipment Operator I position. Authorization to fill one (1)Equipment Operator I position was approved by the Personnel Requisition Committee on May 25, 2012. Expenditure Required Source of Funds: Road Use Tax Policy Issue Alternative Background Information: Request approval from Civil Service Commission to advertise the position of Equipment Operator I in the Street Department. The Department presently has one vacancy, which has been through the Personnel Requisition Committee process and authorization to fill the position was approved on May 25, 2012. CITY OF WATERLOO Committee Communication Human Resources Committee Meeting: Tune 4, 2012 Prepared: May 31, 2012 Dept. Head Signature: Craig Clark, Building Official # of Attachments: SUBJECT: Facilities Maintenance Plumber Position Submitted by: Craig Clark, Building Official Recommended City Council Action: Approval Summary Statement: I am requesting authorization to start the civil process and make an appointment to the position of Facilities Maintenance Plumber from a current Civil Service list. Expenditure Required: Current rate of pay after probation is $24.28 per hour + full Benefits package. This rate does not include 1.9% negotiated Increase effective 7/1/2012. Source of Funds: Building Maintenance Policy Issue Alternative Background Information: Facilities Maintenance Plumber Jeff Siebel promoted to Property Safety Inspector. Position needs to be filled. FINANCE COMMITTEE June 4, 2012 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of May 29,2012. NEW BUSINESS Travel Requests Name& Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed 1. Officer Hundley Integrated Drug and Johnston, July 17- $155.00 Contraband Iowa 19,2012 Interdiction 2. Pre Authorizations to Expend over $1,000.00 Amount+Est Dept S/FI Expenditure Building/Maintenance $24,219.00 Remove and replace the single-bottom underground hydraulic cylinder assembly on freight elevator at Five Sullivan Brothers Convention Center to meet current code requirements Building/Maintenance $23,622.00 Remove and replace the single-bottom underground hydraulic cylinder assembly on freight elevator at Five Sullivan Brothers Convention Center to meet current code requirements Building/Maintenance $23,622.00 Remove and replace the single-bottom underground hydraulic cylinder assembly on freight elevator at Five Sullivan Brothers Convention Center to meet current code requirements Leisure Services $2,800.00 Walk behind vacuum with attachments, gas powered unit Leisure Services $3,100.00 20 gallon overhead door with '/2 horsepower overhead operator, installation and material Leisure Services $4,499.50 Garbage cans to be placed throughout areas at Byrnes and Gates swimming pools MIS $10,214.82 Dell r710 server Police $3,683.80 EDACS access fee for Fusion Center, LEIN Region 2, radio access for portable radios Police $1,764.00 Annual renewal fee for AT&T GRPS broadband data services for GPS tracking devices Street $13,572.90 Rubber track for track hoe Street $1,926.80 Traffic signs and barricades BUDGET LINE ITEMS TO BE AMENDED 3. Approve the project budget for the Summer Harmony Days Event in the amount of $2,353.00 funded with federal Fair Housing dollars—Submitted by Abraham Funchess, Human Rights Director. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE May 29,2012 5:00 p.m. Council Chambers Members present: Cole, Schmitt.Absent:Hart. Moved by Schmitt, seconded by Cole that the Agenda, as proposed,be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Cole that the Minutes of May 21, 2012, as proposed, be approved. Ayes: Two. Motion carried. Moved by Cole, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name&Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Abraham Funchess,Executive EEOC Training Institute Des Moines, June 27, $1,745.00 Director;Becky Johnson,Human Iowa 2012 Rights Specialist;Shelly Kruger, Administrative Secretary; Sharina Sallis,Commission;Ron Wood, Commission Investigator Tyler;Investigator Homicide Investigation Los Angeles, May 13- $2,155.90 Duncan California 16,2012 Ayes: Two. Motion carried. Moved by Cole, seconded by Schmitt that request to purchase two (2) GIS workstations for the Community Planning & Development Department in the amount of$7,032.18—Submitted by Aric Schroeder,City Planner,be approved. Ayes: Two. Motion carried. Moved by Cole, seconded by Schmitt that request to seek bids to Purchase One (1)2013 Ford Interceptor Utility for the Police Department—Submitted by Mark Rice,Public Works Director, be approved. Ayes: Two. Motion carried. Moved by Cole, seconded by Schmitt that request to seek bids to Purchase One (1) 2013 Ford Explorer for the Fire Department—Submitted by Mark Rice, Public Works Director, be approved. Ayes: Two. Motion carried. Moved by Schmitt seconded by Cole that the request for the following pre-authorizations to expend over$1,000.00,be approved. Pre-Authorizations to Expend over$1,000.00 Dept. Amount+Est. S/H Expenditure Airport $7,000.00 Sealant and rental of equipment to fill cracks on runways and parking lot Building/Maintenance $4,380.00 Powerwash&tuckpointing at Center for the Arts Building/Maintenance $1,500.00 Demo sign for Center for the Arts Community $5,000.00 8 hour lead safe renovator training Development Leisure Services $10,000.00 Additional concrete work at Byrnes pool deck Leisure Services $14,000.00 One 24"steel frame hexagon shelter Finance Committee May 29,2012 Page 2 Leisure Services $2,045.00 Advertising for the three municipal golf courses Leisure Services $14,274.00 Advertising for the Riverloop Public Market Leisure Services $12,716.00 Paint the flood wall from Mullan bridge to Park Avenue bridge Leisure Services $700.00 Wine and liquor for VGM Gala at Young Arena Police $1,086.00 Audio and respiratory testing for members of the Police Department Police $16,725.00 Three Remington 700 SPS tactical rifles with Leupold Mark 4 ERTF scope and Harris bipod Police $1,566.00 Annual on site tuberculosis testing for officers of the police department Police $5,000.00 Five Shieldware RMS licenses for access of the police department computers inside the police department and also remote access by patrol car computers Ayes: Two. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase Line Items on file in the City Clerk's office in the amount of $20,000.00—Submitted by Finance Department, be approved. Ayes: Two. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Finance Committee Open Invoice Report, dated May 29, 2012, pp. 1-27, in the amount of $1,454,131.27, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Two. Motion carried. With no further business before the committee,it was moved by Schmitt,seconded by Cole that the meeting be adjourned at 5:06 p.m. Ayes: Two. Motion carried. Suzy Schares City Clerk FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST FY_2013 BUDGETED CITY OF WATERLOO —"r' EXPENDED YTD .— THIS REQUEST LEFT AFTER THIS REQUEST f S`A DATE 2 77w 3 0l /aZ Original-Clerk/Finance Copy- Department NAME(S) AND POSITION(S): DATE: Jarid Hundley May 25,2012 NAME OF CLASS/ MEETING: DESTINATION: Johnston, Iowa Integrated Drug and Contraband Interdiction DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Return Date: DATE(S) OF MEETING: July 17,2012 July 19, 2012 July 17-19,2012 PURPOSE OF TRAVEL: Lt Frana is requesting authorization to send Officer Jarid Hundley to the Integrated Drug and Contraband Interdiction seminar at the Midwest Counter Drug Training Center on July 17-19,2012, at Camp Dodge. This 3-day course presents skill sets designed to enhance the proficiency of Officers who make drug interdiction stops and conduct drug investigations. The cost of registration is free and lodging is provided by the Midwest Counter Drug Training Center. Meals and a city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: XX CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: $ 0.00 LODGING TAXI x GRANT REIMBURSABLE $105.00 MEALS PARKING YES NO $0.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION $50.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 155.00 TOTAL: $ 155.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR DATE DATE City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 24,219.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Labor & material to remove and replace the single-bottom underground hydraulic cylinder assembly on freight elevator to meet current code requirements - 5 Sul Bros Vendor selected for this purchase: Schumacher Elevator Company Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: No bids were taken - it is a proprietory system through Schumacher Elevator Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation X Bonds Federallother grants n Other(specify) This expenditure is to be coded to the following budget line-item: 412-22-4900-2152 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ /AS- 0 0 and the current available balance is $ /2,7)C• .) Respectfully submitted, ( tgnature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth-Schumacher Freight Elevator.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 23,622.00 plus est.shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Labor & material to remove and replace the single-bottom underground hydraulic cylinder assembly on guest elevator to meet current code requirements - 5 Sul Bros Vendor selected for this purchase: Schumacher Elevator Company I Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: No bids were taken - it is a proprietory system through Schumacher Elevator Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer I I Sanitation X Bonds FederaUother grants I I Other (specify) This expenditure is to be coded to the following budget line-item: 412-22-4900-2152 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ c.)UU --- and the current available balance is $ /00, ,7$/ Respectfully submitted, (Sig ature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth-Schumache Guest Elevator.xis(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 23,622.00 plus est.shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Labor& material to remove and replace the single-bottom underground hydraulic cylinder assembly on kitchen elevator to meet current code requirements - 5 Sul Bros Vendor selected for this purchase: Schumacher Elevator Company Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: No bids were taken - it is a proprietory system through Schumacher Elevator Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation I ^I Bonds Federai/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 412-22-4900-2152 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ /,2,6;of.)U and the current available balance is $ 77 Respectfully submitted, -7'?y rf'; ft( > 7+ ),(,,t /1,C2 0/� (Signature Dept. Head or Designee) ' Date (Signttre Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth-Schumacher Kit Elevator.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 2,800 plus est. shipping costs of $ to pay for or purchase walk behind vacuum with attachments, gas powered unit. This purchase or expenditure is being made because: to clean around play structure and the Expo Plaza upper plaza area. Vendor selected for this purchase: Black Hawk Rental X Bids or written quotes were taken on this purchase, as follows: Black Hawk Rental, Waterloo $2,724.00 Sled Shed, Waterloo $3,040.00 I I Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: General Fund I I Road Use Tax pi Sewer Sanitation X Bonds I-1 Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 411-37-4100-2113 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 106,000.00 and the current available balance is $ 20,051.00 ' Zued, (Signature D4d or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodiesJorms\Expenditure Pre-Authorization.xis(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,100.00 plus est. shipping costs of $ to pay for or purchase 20 ga. Overhead door with 1/2 horsepower overhead operator, installation and material. This purchase or expenditure is being made because: Replacement door for ROW building at the shop, will make a wider opening to reduce future damage. Leisure Services crew to rough in and wire. Vendor selected for this purchase: Christie Door, Cedar Falls Xi Bids or written quotes were taken on this purchase, as follows: Christie Door Company, Cedar Falls $2,799 + $250 for key opener Overhead Door Company, Waterloo $3,412.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Finance apprvd 3-19 at me $3,000 Please check the following box(es)as appropriate to describe the funding for this expense: X General Fund Road Use Tax n Sewer n Sanitation nBonds n Federal/other grants n Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4100-1378 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 13,000.00fr' and the current available balance is $ 8,046.00 30 fr" Res e tful submitted? / (Signature/ ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,499.50 plus est.shipping costs of $ na to pay for or purchase garbage cans to be placed throughout areas at Bynres and Gates Swimming Pools. This purchase or expenditure is being made because: this purchase will assist in the overall aesthetic appearance of the pool areas. Vendor selected for this purchase: Kay Park Janesville, Iowa 17 1 Bids or written quotes were taken on this purchase, as follows: ... Kay Park (Janesville, IA) $4,499.50 Iowa Direct Equipment (Cedar Falls, Iowa) $4,500.00 Fry &Associates (N. Kansas City, MO) $5,254.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation X Bonds ri Federal/other grants I I Other(specify) This expenditure is to be coded to the following budget line-item: 411-22-4200-2132 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 110,000.00 V and the current available balance is $ 1-06,546 00 Respectfully submitted (Stgrigture Dept. H 9'or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\garbage can pre auth.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 10,214.82 plus est.shipping costs of $ 0.00 to pay for or purchase a Dell r710 server This purchase or expenditure is being made because: The city's mail server is in desperate need of replacement. Vendor selected for this_purchase: Dell n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: A quote was taken from Dell, our computer supplier. By making purchases with a single vendor, we save considerable money by receiving volume discounts. Additionally, we save city resources by standardizing and simplifying support. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax 111 Sewer Sanitation X Bonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 410-01-8225-2106 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 100,000 (next yr) and the current available balance is $ 107,200.45 (this yr & next; Respectfully submitted, 5l l (Signature Dept. Head or Designee) Dateg'nature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010) Find a Laptop,Notebook, Desktop, Server, Printer, Software, Service, Monitor or TV at ... Page 1 of 2 Dell recommends Windows®7. View/Print Cart I Print Page Waterloo, Iowa E-quote Number: 1007059258107 E-quote Name Exchange E-Quote Description Exchange Saved By: Matt OBrien Phone Number: (319)291-4598 mattobrien@waterioo-ia.org Purchasing Agent: Saved On: Wednesday,May 23,2012 Notes/Comments: Expires On: Friday,June 22,2012 Additional Comments: Premier Page Name Waterloo,Iowa Description Dell PowerEdge R710-Enhanced IWNDate&Time:May 23,2012 1:16 PM CST SYSTEM COMPONENTS Dell PowerEdge R710-Enhanced Qty 1 Chassis for Up to 8,2.5-Inch Hard Drives,Windows Server 2008 R2 SP1, Unit Price $10,214.82 Enterprise Edition,x64,Includes 10 CALs Catalog Number: 84 W1481 Module Description Show Details PowerEdge R710 Chassis for Up to 8,2.5-Inch Hard Drives Operating System Windows Server 2008 R2 SP1, Enterprise Edition,x64,Includes 10 CALs SHIP PowerEdge R710 Shipping Memory 48GB Memory(6x8GB), 1333MHz, Dual Ranked LV RDIMMs for 2 Procs, Optimized Feature Upgrades for Embedded NIC Dual Two-Port Embedded Broadcom®NetXtreme II 5709 Gigabit Ports , Ethernet NIC Processor Intel®Xeon®E5649 2.53GHz, 12M Cache, 5.86 GT/s QPI, 6C Additional Processor Intel®Xeon®E5649 2.53GHz, 12M Cache, 5.86 GT/s QPI,6C 1st Hard Drive HD Multi-Select Internal Controller PERC H200 Integrated RAID Controller,x8 BIOS Setting Power Saving BIOS Setting Embedded Management iDRAC6 Enterprise Internal Optical Drive DVD ROM, SATA, Internal Bezel Bezel Riser Card Riser with 2 PCIe x8+2 PCIe x4 Slot System Documentation Electronic System Documentation and OpenManage DVD Kit Hard Drive Configuration No RAID for H200 or SAS 6/iR Controllers http://premierecomm.dell.com/dellstore/PopUps/popup_print_cart.aspx?c--us&es—rc 11580... 5/31/2012 Find a Laptop, Notebook, Desktop, Server, Printer, Software, Service, Monitor or TV at ... Page 2 of 2 Rails ReadyRailsTM Sliding RailsWMth Cable Management Arm Hardware Support Services 5 Year ProSupport 4HR 7x24 Onsite: Non Mission Critical Proactive Systems Management Dell Proactive Systems Management Installation Services No Installation Proactive Maintenance Maintenance Declined Power Supply High Output Power Supply, Redundant, 870W Power Cords No Additional Power Cords Power Cords NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 Feet(3m), Power Cord Power Cords 2x 10 feet(3m) Power Cords, 125 volt 15 AMP NEMA 5-15P to C13 Wall Plug Hard Drives (8)300GB 15K RPM SAS 6Gbps 2.5in Hot-plug Hard Drive TOTAL: $10,214.82 Total Price Sub-total $10,214.82 Shipping &Handling $0.00 Taxi $642189 `Exemptions reflected in final checkout page only Total Pricer $10,827.72 As low as$287/month*2 b' I Apply Now I Learn More Why should I apply? m 2012 Dell For customers of the 50 United States and the District of Columbia only. Large Text Site Terms I Terms of Sale I Privacy I :1Feedback snCM56 http://premierecomm.dell.com/dellstore/PopUps/popup_print_cart.aspx?c=us&cs=rc11580... 5/31/2012 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 3,682.80 plus est.shipping costs of $ 0.00 to pay for or purchase EDACS access fee for Fusion Center, LEIN Region 2, radio access for portable radios. This was previously approved by council on 05/07/12 for an amount of$1188.00. This purchase or expenditure is being made because: this was approved by council on 05/07/12. The amount on the original invoice was $1188.00, however a correct invoice was submitted for an amount of$3682.80. Vendor selected for this purchase: RACOM Corporation In Bids or written quotes were taken on this purchase, as follows: x Bids or quotes were not taken on this purchase because: This agreement is vendor specific. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: General Fund I I Road Use Tax Sewer n Sanitation I1 Bonds I X I Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010-11-1150-1387 11GRT LEN 6 (Fund-Department-Activity-Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ Re,,�.ectfull sub itt , /.Yi (Sig ture"Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010) • City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,764.00 plus est. shipping costs of $ 0.00 to pay for or purchase Annual renewal fee for AT&T GRPS broadband data services for GPS tracking devices. This was previously approved by council on 05/07/12. Additional unit has been added. This purchase or expenditure is being made because: ----„_ this maintenance agreement was approved by'Council on 05/07/12. A f ird GPS unit has been added to the agreement increasing the cost from $1176.00 to $1764.00. Vendor selected for this purchase: Team Intel, LLC Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: This agreement is vendor specific. Prior Committee Actions (Dates): 1, 7/ /2- Please check the following box(es)as appropriate to describe the funding for this expense: 1 General Fund I I Road Use Tax Sewer n Sanitation Bonds I I Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-11-1150-1387 11GRT LEN 6 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 70, /4L ✓ and the current available balance is $ ,,C(,) f 8t Re ctfully sub i y // 45z_q/ 2-- „ ( ign re Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 1,926.80 plus est. shipping costs of $ 0.00 to pay for or purchase Traffic Signs and Barricades This purchase or expenditure is being made because: Replacement signs and barricades Vendor selected for this purchase: Newman Signs In n Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: Vendor recommendation from Traffic Dept - Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: II General Fund I X I Road Use Tax n Sewer n Sanitation Bonds Federal/other grants n Other(specify) This expenditure is to be coded to the following budget line-item: 266-19-7100-1577 (Fund- Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 11,911.00 t� and the current available balance is $ 2,085.55 Respectfully s ted, (Signature Dept. Head or besignee) Date (Signature Finance Dept. Review)P Date K:lshared goodieslforms\Street Dept-Traffic Signs&Barricades-May 2012.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 13,572.90 plus est. shipping costs of $ 0.00 to pay for or purchase Rubber Track for Track Hoe This purchase or expenditure is being made because: Guides broken on one track side Vendor selected for this purchase: Murphy Tractor Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: OEM Part Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: II General Fund X Road Use Tax Sewer Sanitation Bonds Federal/other grants I 1 Other(specify) This expenditure is to be coded to the following budget line-item: 266-19-7100-1571 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 90,000.00 V and the current available balance is $ 23,546.69 f Respectfully ubmitted, ..j__ 0 - S-3o—/2 -1.GPf,, /..t (,•!0: iurt J" )' 7 - (Signature Dept. Head r Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Street Dept-Rubber Track for Track Hoe.xls (Mar 2010) PROJECT BUDGET WORKSHEET -ALL PROJECTS PAGE ONE Project Name Summer Harmony Days 2012 City Contract No. To be assigned by the Finance Dept. Project Manager Abraham Funchess Project No. Project Budget Total $ Subproject No. 1. How will this project be funded? A. Federal Grant Yes I X I No I CFDA# % Paid by federal grant 100.00% Grant Name Federal HUD Grant Grant Agreement Number B. State Grant Yes I I No Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding Paid by City D. Other Entities Yes I I No Paid by other entity Name Done None 2.Attach copies of any grant agreements that will fund the project(REQUIRED) L^J Yes No 3. Does the project include the purchase of right of way or other real property? ❑ u If yes, will real property purchases be reimbursable under the grant? El I_IX If yes, have you attached authorization to purchase real property to this document? n I X I 4. Will this project include any non-participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs I- I X C. Others, list IIu 5. Does this project cover any regular full-time salaries or benefits? I X I If yes, employee/position to be covered. El 6. Include a brief description of the project in the space below: (REQUIRED) Waterloo Commission on Human Rights, in conjunction with this year's Juneteenth Celebration committee, is sponsoring another Summer harmony Day in Lincoln Oark on Thursday, June 14, 2012, from 10 a.m. -3 p.m. Summer Harmony Day is a free event which has historically attracted many persons of diverse backgrounds together in a day of explosive fun and harmony with games, enriching conversation, and good food. An exciting feature of the event appreciated by all event participants is the opportunity for area businesses and organizations to share their stories as to what makes each a unique contributor to our community. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet Summer Harmony Day 2012.xls1Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) Summer Harmony Day 2012 Department No. project will be budgeted under 27 To be assigned by the Finance Dept Activity No. project will be budgeted under 2510 Project No. Subproject No. (Each column should only include amounts by fund) Fund:_2510_ Fund: Fund: Fund: Total REVENUES: 3000 Cash on Hand $ - 3350 Federal Grant - 3352 Federal HUD Grant $ 2,353.00 2,353.00 3354 Shared Program - Local - 3357 Shared Program - County - 3358 Shared Program - City - 3360 Shared Program-State - 3361 State Grant - 3720 Donations- Restricted - 3750 Sale of Bonds - TOTALS $ 2,353.00 $ - $ - $ - $ 2,353.00 EXPENDITURES: 1111 Salaries- Regular $ - 1112 Salaries - Part Time - 1315 Education &Training - 1345 Travel -Official City - 1346 Travel- Prof Training 1390 Contractual Services - 1303 Meetings &Workshops 2,353.00 2,353.00 TOTALS $ 2,353.00 $ - $ - $ - $ 2,353.00 5/30/2012 7 Y r% f/12 nature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies roject Budget Worksheet Summer Harmony Day 2012.xls\Page 2(Donat or NON-constr) (Mar 2010) Summer Harmony Day Budget KBOL Radio $500.00 5 hours of music/entertainment Special Occasions $573.00 Inflatables Paul's Potties $220.00 Porta-potties Harold Patterson $900.00 Vendor Services T-Shirts $160.00 $2,353.00 Assistance Award/Amendment U.S.Department of Housing and Urban Development Office of Administration I.Assistance Instrument 2.Type of Action ®Cooperative Agreement ❑Grant Award ❑ Amendment El 3.Instrument Number 4.Amendment Number 5.Effective ec2012�of this Action 6.Control Number FF207K117014 2 7. Name and Address of Recipient 8.HUD Administering Office Kansas City,Kansas Regional Office Waterloo Commission on Human Rights 400 State Avenue 620 Mulberry Street,Suite 101 Kansas City,KS 66101-2406 Waterloo,IA 50703 TIN: 42-6005327 8a Name of Administrator 8b.Telephone Number Gregory Bernard King (913)551-5447 10.Recipient Project Manager 9.HUD Government Technical Representative Abraham Funchess, Executive Director (319)291 4411 Gregory Bernard King 11.Assistance Arrangement 12.Payment Method 13.HUD Payment Office ❑Cost Reimbursement ❑Treasury Check Reimbursement DHUD,Ft,Worth Accounting Division ❑ Cost Sharing ❑Advance Check 801 Cherry Street-PO Box 2905 ®Fixed Price ®Automated Clearinghouse Ft.Worth,TX 76113 14.Assistance Amount 15.HUD Accounting and Appropriation Data Previous HUD Amount $ 23,554.00 15a.Appropriation Number 15b.Reservation number HUD Amount this action $ 66,000.00 8611/121044 FHEO-07-11-14 Total HUD Amount $89,554.00 Amount Previously Obligated $23,554.00 _ Recipient Amount $ -0- - Obligation by this action $66,000.00 Total Instrument Amount $89,554.00 Total Obligation $89,554.00 16.Description:This FY 2011 Cooperative Agreement is being amended to increase funding from$23,554.00 to $89,554.00.This amount represents partnership funding to the Waterloo Commission on Human Rights to utilize the services of individuals and/or public,private,for-profit, or not-for-profit organizations that have expertise needed to effectively carry out the provisions of the FHAP agency's substantially equivalent fair housing law. Order of Precedence: Notwithstanding any provisions to the contrary,a conflict among any of the documents pertaining to the duties and responsibilities of the parties,the Statement of Work shall take precedence over the Schedule of Articles. All other provisions of the original Memorandum of Understanding dated 4/6/00 also remain in effect. 17. ® Recipient is required to sign and return three(3)copies 18.n Recipient is not required to sign this document. of this document to the HUD Administering Office 19.Recipient Name) 20.HUD(By Name) ra ,Funchess, xecutive Director Gregory Bernard King,Acting Cooperative Agreement Officer S' itle Date(mm/dd/yyyy) Signature&Title Date(mmldd/yyyy) r Z^2 2-.012, i Acting Cooperative Agreement Officer form HUD-1044(8/90) ref.Handbook 2210.17 Waterloo Commission on Human Rights,Statement of Work Identifying Deliverables and Dates,December 2011 Proposed Funding Deliverable/Date $23,000 FT Housing Investigator, Mar-Sept 2012. Immediate, upon learning of the commitment of funding. She serves as a conduit between Waterloo Commission on Human Rights and Community Development. Additionally, two graduate assistants to assist in our campaign--website and program design and implementation, community forums/Open House development, and conference coordination 20,000 Advertising/Marketing Strategy We aim to use newspaper,radio, billboard,television advertisements, as well as HS sponsorship opportunities in this campaign Newspaper ads, Waterloo Courier: By the end of each month-- Feb, Mar, Apr, May, June, July($9000 [$1500 each, Uncontested Strip ad on front pg of newspaper,plus recognition on website]) Television, KWWL: A concentrated campaign that brings attention to our agency and National Fair Housing Month. Mid March—Mid April ($5000); another TV blast in June—July, $2500. Radio, KBBG and KBOL. $3500 split between the two (2) radio stations—programming, commercials, interviewing time—advertising our FHAP program, AAFH initiatives, and collaborations. Time frame: Each month(2x each station/month),February—September 2012. 17,000 Conferences We have two planned. A mini conference in February 2012, in which film will be used to highlight housing discrimination and other abuses in the housing/mortgage industries. Another conference is planned for April 2012, during National Fair Housing Month. We wanted to once again invite professors like Todd Swanstrom and Gregory Squires to share current and historical trends, new policy implications and potential impact on today's consumers. Between the two conferences, the monies will be used for speaker fees, hotel and travel accommodations,etc. 3,000 The director and investigator will take classes toward National Fair Housing Training Certification(online classes when offered, Week 2 and Week 4, respectively) 3,000 Electronics: I-PAD and Blackberry to facilitate Director's ability to conveniently and quickly access/disseminate information, especially when conducting business from spaces outside of the office TOTAL FUNDING REQUEST: $66,000 MINUTES WA 1'FRLOO REGIONAL AIRPORT BOARD Tuesday April 24, 2012 I. ROLL CALL Bob Justis declared a quorum and called the meeting to order at 1:00 pm. Board members present were Bob Justis, Dee Vandeventer, Aaron Buzza (joined at 1:15), Lou Porter, Ed McCann, (via telephone). Director Brad Hagen, Doug Schindel (AECOM), Harold Getty were also in attendance. Absent: Cynthia Goro, Mark Higley, and Councilman Hart. II. AGENDA AS RECEIVED OR AMENDED. III. PUBLIC COMMENTS. None III. REPORTS A. Director's report — Director Hagen reviewed City budget reports through March 2012. Hagen discussed March 2012 revenues and expenses. Also reviewed was FY '12 YTD revenues and expenses through March 2012 and the Year End projections for the airport operating budget. Discussion followed. Hagen reviewed airfares provided by IDOT comparing all airlines and an American Airlines (AA) sample comparing fares out of Waterloo compared to Cedar Rapids. On-time performance was reviewed for March 2012. Load factor analysis, and enplanements were essentially flat Hagen also discussed FY '13 IDOT grant application. Discussion followed. V. BOARD APPROVAL B.Approval of Minutes of March 27, 2012 Regular Meeting. Regular minutes of the March 27, 2012 meeting were reviewed. Vandeventer moved to approve the minutes. Buzza seconded. Ayes: Vandeventer, McCann, Buzza, Justis, and Porter. Motion passed. C. Motion to Receive and File March 2012 Expenses. All expenses were reviewed. Director Hagen discussed the expenses that were non-reoccurring. Vandeventer moved to receive and file. Porter seconded. Ayes: Vandeventer,McCann,Buzza, Justis, and Porter. Motion passed. D. Approval of Farm Lease amendment —My Waterloo Days (MWD) - Hagen provided an overview of the proposed farm amendment lease due to acreage changes driven by the MWD event. Hagen said that MWD will use 6 acres of airport property for the event this June. As a result, the airport farm lease amendment incorporates 6 less acres for the airport farmer to farm and provide payment. In addition, the farmer will be required to plant grass seed for 116 acres of farmland,which must be removed from farming operations due to new FAA guidelines. That cost is $7,500 and will be identified and incorporated into the amendment. Extensive discussion followed. Bu77.a moved to approve. Vandeventer seconded. Ayes: Vandeventer, Justis, Porter,McCann,and Buzza. Motion passed. F. Approval of farm lease amendment— Welters Property—Hagen presented the Board with a farm lease for 31 acres for the Welters property. Hagen said that the City of Waterloo purchased the Welters property. Since the property is on airport property, the airport will farm the land until it is needed for commercial development. Hagen said the local Farm Service Agency (FSA) said it was too late to incorporate into our existing lease so we are proposing a new lease for the Welters property. The property has the same bid price/acre as the original lease. The lease also contains the same terms and conditions which were generated by the City Attorney's office. Discussion followed. Buzza moved to approve. Vandeventer seconded. Ayes: Vandeventer, Buzza, McCann, Justis, and Porter. Motion passed. H. Approval of Airport Use Agreement — Red Cross — Hagen provided an airport use agreement with Livingston Aviation for a Red Cross fundraising Event this weekend. The City Attorney's office drafted this agreement in order to incorporate Livingston Aviation's responsibilities. Hagen said it was his understanding that the Red Cross will have a band and dinner in the Livingston Aviation hangar. Discussion followed. Vandeventer moved to approve. Buzza seconded. Ayes: Vandeventer, McCann, Buzza, Justis, and Porter. Motion passed. H. Approval of Plans and Specifications for Rehabilitation of Electrical Vault Project — Doug Schindel (AECOM)provided an overview of the Rehabilitation of Electrical Vault Project. Schindel also discussed the need,description, funding, and the timeline and process for the project. Discussion followed. McCann moved to approve. Vandeventer seconded. Ayes: Vandeventer,McCann,Bum, Justis, and Porter. Motion passed. VIII. ADJOURNMENT Buzza moved to adjourn the meeting at 1:51 PM. Vandeventer seconded. Ayes: McCann, Vandeventer, Buzza,Justis, and Porter. Motion passed. Respectfully su tted, thia Goro, Chairperson CIVIL SERVICE COMMISSION MINUTES 7:30 a.m.April 13,2012 Carnegie Conference Room Members Present: Tim Luce, Bonetta Culp,John Blitsch Member Excused: Abraham Funchess (ex officio) Others Present: Pat Treloar,Dan Trelka, Cammie Scully, Craig Clark,Keith Kearns, Cheryl Huddleston Moved by Blitsch, seconded by Culp to approve the April 13, 2012 Agenda. Motion carried. Moved by Luce, seconded by Blitsch to approve the March 2, 2012 Minutes. Motion carried. ITNFINISHEJ) BITSINESS The Civil Service List for Human Resources Specialist-Human Resources Department was presented for approval. The Human Resources Committee approved the position on 2/20/12 and the Civil Service Commission approved on 3/2/12. This is a new position—the Human Resources Director is not being replaced. The position was posted on the City website and cable access, notices were sent to the agencies, organizations and individuals on the Affirmative Action List and posted in all City departments. Fourteen resumes were received and 4 candidates were invited to interview. Panel members were Joe Leibold-Police Department, Kim Chapman-Library and Cheryl Huddleston-Human Resources. We have a list with 4 white females. Moved by Culp, seconded by Blitsch: We, the members of the Civil Service Commission, cert the following list of applicants, who are eligible, based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Human Resources Specialist for the City of Waterloo, Iowa Human Resources Department. Appointment(s) shall be made from this list for the next year (April 13, 2012—April 12, 2013). CERTIFIED LIST Nicole Fischels Keaghan Brunscheon Shelly Kruger Emily Hodgin Motion carried. The Civil Service List for Fire Captain was presented for approval. The Human Resources Committee approved the position on 12/19/11 and Civil Service Commission approved on 3/2/12. There is a vacancy due to an anticipated retirement. The position was posted at all fire stations and 7 resumes were received. Panel members were Battalion Chiefs Moore, Jenn and Junk, Deputy Chief Shawn Bayouth-Ames and Battalion Chief Brian Greer-Iowa City. Human Resources Manager Cheryl Huddleston monitored the interviews. We have a list with 6 white males. Moved by Luce, seconded by Blitsch: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible, based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Fire Captain City of Waterloo, Iowa Fire Rescue Department. Appointment(s) shall be made from this list for the next two years(April 13, 2012—April 12, 2014). CERTIFIED LIST Carl Renninger Bill Harter Ryan Mahood . Gary Ciddio Kevin Lee Doug Dahlhauser Motion carried. The Civil Service List for Financial Analyst-Finance Department was presented for approval. The Human Resources Committee approved the position on 1/23/12 and the Civil Service Commission approved on 3/2/12. This is an additional position. The position was posted on the City website and cable access, notices were sent to the agencies, organizations and individuals on the Affirmative Action List and posted in all City departments. Six resumes were received and 4 candidates were invited to interview. Panel members were Larry Burger- Speer Financial, Craig Clark-Building Inspections and Cheryl Huddleston-Human Resources. Two candidates did not pass the interview. We have a list with 1 white female and 1 white male. Moved by Blitsch, seconded by Culp: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible, based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Financial Analyst for the City of Waterloo, Iowa Finance Department. Appointment(s) shall be made from this list for the next year (April 13, 2012—April 12, 2013). CERTIFIED LIST Tamara Okland Brent Bohlen Motion carried. The Civil Service List for Property/Safety Inspector-Building Inspection was presented for approval. The Human Resources Committee approved the position on 2/20/12 and Civil Service Commission approved on 3/2/12. This is a new classification—the position of fire inspector has been eliminated and the duties are being taken over by this new, civilian classification working out of Building Inspections. The position was posted at all City departments and 4 resumes were received. Panel members were Steve Jordan-Fire Rescue, Brian Baker- Building Inspections and Cheryl Huddleston-Human Resources. Two candidates did not pass the interview. We have a list with 2 white males. Moved by Luce, seconded by Culp: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible, based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Property Safety Inspector for the City of Waterloo, Iowa Building Inspections Department. Appointment(s) shall be made from this list for the next two years (April 13, 2012—April 12, 2014). CERTIFIED LIST Jeff Siebel Paul Hansen Motion carried. The Civil Service List for Clerk I-Waste Management Services Department was presented for approval. The Human Resources Committee approved the position on 12/19/11 and the Civil Service Commission approved on 1/19/12. There is a vacancy due to the retirement of the Special Projects Technician and the position is being replaced with a Clerk I. The position was posted on the City website and cable access, notices were sent to the agencies, organizations and individuals on the Affirmative Action List and posted in all City departments. Fifty-one resumes were received and 28 candidates were invited to interview. Panel members were Rita Bollans and Evelyn Russell-Waste Management and Nicole Fischels-Clerk's Office. We have a list with 7 white females, 2 black females and 1 Hispanic female and a reserve list with 10 white females. Moved by Blitsch, seconded by Culp: We, the members of the Civil Service Commission, certifir the following list of applicants, who are eligible, based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Clerk I for the City of Waterloo, Iowa. Appointment(s) shall be made from this list for the next year (April 13, 2012—Apri112, 2013). CERTIFIED LIST Jolene Downs Shelly Kruger Emily Pearce Jamie Gienau Nancy Culpepper Melissa Nicholson Kristi Osborne Francine Williams Carol Carey Renee Conkling Beth Johnson The reserve list shall be held in reserve and must be certified within the first year in order to be utilized. RESERVE LIST Julie Johnson Patricia Mitchell Laura Winninger Jennifer Quigley Pamela Hinders Darla Stuber Pamela Wright Arnell Burch Jennifer Hild Angela Simerson Motion carried. The Civil Service List for Development/Marketing Manager-Culture & Arts was presented for approval. The Civil Service Commission approved the position on 1/19/12 and the Human Resources Committee approved on 1/23/12. There is a vacancy due to a resignation. The position was advertised in the Waterloo Courier, posted on the City website and cable access, notices were sent to the agencies, organizations and individuals on the Affirmative Action List and posted in all City departments. Thirty-seven resumes were received and 8 candidates were invited to interview. Panel members were Kent Shanide and Chawne Paige-Culture &Arts and Cheryl Huddleston-Human Resources. Two candidates withdrew and 2 did not pass the interview. We have a list with 4 white females. Moved by Blitsch, seconded by Culp: We, the members of the Civil Service Commission, certOr the following list of applicants, who are eligible, based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Development/Marketing Manager for the City of Waterloo, Iowa Culture & Arts Department. Appointment(s) shall be made from this list for the next year(April 13, 2012—April 12, 2013). CERTIFIED LIST Laura Stammler Joni Wade-Booth Emily Saveraid Keanna Smith Motion carried. The Civil Service List for Police Property-Evidence Coordinator-Police Department was presented for approval. The Human Resources Committee approved the position on 1/3/12 and the Civil Service Commission approved on 1/19/12. There is a vacancy due to a retirement. The position was advertised in the Waterloo Courier, posted on the City website and cable access, notices were sent to the agencies, organizations and individuals on the Affirmative Action List and posted in all City departments. Thirty-nine resumes were received and 10 candidates were invited to interview. Panel members were Dave Mohlis and Frank Krogh-Police Department and Cheryl Huddleston-Human Resources. One candidate did not pass the interview. We have a list with 2 white females, 6 white males and 1 black male. Moved by Culp, seconded by Blitsch: We, the members of the Civil Service Commission, certj the following list of applicants, who are eligible, based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Property/Evidence Coordinator for the City of Waterloo, Iowa Police Department. Appointment(s) shall be made from this list for the next year (April 13, 2012—April 12, 2013). CERTIFIED LIST David Boesen Marc Rath Steven Schumburg David Kelly Jeffrey Jackson Deb Rosol Howard Tucker Edmund Adams Karla Altenbaumer Motion carried. ilpdates Fire Lieutenant Approved by Human Resources Committee on 12/19/11 and by Civil Service 1/19/12. Anticipating vacancies due to promotions later in year. Received 15 resumes and written test scheduled for 5/2/12. Then interviews. Waste Services Technician-Waste Management Services Approved by Human Resources Committee on 2/13/12 and by Civil Service 3/2/12. Advertised in the Waterloo Courier, posted on the City website and cable access, notices were sent to the agencies, organizations and individuals on the Affirmative Action List and posted in all City departments. Twenty-three resumes were received—not yet reviewed. Capacity Management,Operation & Maintenance Specialist-Waste Management Services Approved by Human Resources Committee on 2/6/12 and by Civil Service 3/2/12. Advertised in the Waterloo Courier, posted on the City website and cable access, notices were sent to the agencies, organizations and individuals on the Affirmative Action List and posted in all City departments. Three resumes were received — not yet reviewed. NEW BUSINESS None. OTHER BUSINESS None With no further business, moved by Culp, seconded by Blitsch to adjourn. Motion carried. Cheryl Huddleston, Human Resources Manager Clerk for the Civil Service Commission Council Work Session May 31, 2012 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed. 1. Discussion of weekly council agenda Motion to approve agenda for Monday,June 4, 2012, as discussed. Adjourn Suzy Schares City Clerk BUILDING& GROUNDS COMMITTEE June 4, 2012 4:50 p.m. Council Chambers Roll Call: Members: Chairperson Harold Getty Ron Welper Bob Greenwood Approval of Agenda, as proposed. NEW BUSINESS 1. Approval of request by David and Terry Roeder to vacate a 273 foot long portion of unused platted alley located adjacent to 1200, 1204, 1208, 1218 and 1228 Baltimore Street for the purpose of incorporating the area into the rear yard of the properties; and forward said request to the City Council agenda—Submitted by Aric Schroeder, City Planner. ADJOURNMENT Suzy Schares City Clerk HUMAN RESOURCES COMMITTEE 4:55 p.m. Monday,June 4,2012 City Council Chambers 715 Mulberry Street Waterloo,Iowa 50703 Roll Call Ron Welper, Chairperson Quentin Hart Carolyn Cole Approval of Agenda 1. Request from Public Works Director for approval to make an appointment to Equipment Operator II from a current Civil Service list. 2. Request from Public Works Director for approval to begin the Civil Service process for Equipment Operator I and make an appointment. 3. Request from Building Official/Maintenance Supervisor for approval to begin the Civil Service process for Facilities Maintenance-Plumber and make an appointment. Adjournment Suzy Schares City Clerk FINANCE COMMITTEE June 4, 2012 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of May 29, 2012. NEW BUSINESS Travel Requests Name& Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed 1. Officer Hundley Integrated Drug and Johnston, July 17- $155.00 Contraband Iowa 19, 2012 Interdiction 2. Pre Authorizations to Expend over $1,000.00 Dept. Amount+Est. s/g Expenditure Building/Maintenance $24,219.00 Remove and replace the single-bottom underground hydraulic cylinder assembly on freight elevator at Five Sullivan Brothers Convention Center to meet current code requirements Building/Maintenance $23,622.00 Remove and replace the single-bottom underground hydraulic cylinder assembly on freight elevator at Five Sullivan Brothers Convention Center to meet current code requirements Building/Maintenance $23,622.00 Remove and replace the single-bottom underground hydraulic cylinder assembly on freight elevator at Five Sullivan Brothers Convention Center to meet current code requirements Leisure Services $2,800.00 Walk behind vacuum with attachments, gas powered unit Leisure Services $3,100.00 20 gallon overhead door with % horsepower overhead operator, installation and material Leisure Services $4,499.50 Garbage cans to be placed throughout areas at Byrnes and Gates swimming pools Street $13,572.90 Rubber track for track hoe BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk