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Home My WebLink About05/09/2011PUBLIC WORKS COMMITTEE May 9, 2011 4:50 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Ron Welper Harold Getty Approval of Agenda, as proposed. NEW BUSINESS 1. Authorization to purchase impeller pump for Cattle Congress lift station at a cost of $3,994.50 plus shipping cost of $75.00—Submitted by Larry Smith, Superintendent of Waste Management Services 2. Authorization to purchase pump for Virginia lift station at a cost of $2,518.20—Submitted by Larry Smith, Superintendent of Waste Management Services 3. Authorization to purchase pump for Titus lift station at a cost of $6,015.00 plus shipping cost of $250.00—Submitted by Larry Smith, Superintendent of Waste Management Services ADJOURNMENT Suzy Schares City Clerk City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 3,994.50 plus ext. shipping cost of $ 75.00 Impeller for pump Departmant to expend to pay for or purchase This purchase or expenditure is being made because: To replace worn impeller on Cattle Congress lift station pump nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Zimmer & Francescon are the rep for Fairbank•pumps at the lift station Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: pewer: Sanitation: Bonds: nFederal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520/ 14/5200/ 1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, ; s :-/% (Project Code) $ 280,000.00 $ 44,486.22 (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date MAY/03/2011/TUE 02:16 PM ZIMMER & FRANCESCON FAX No. 8772442508 P. 001 Zimmer & Francescon, Inc. 6200 65th Avenue Moline IL 61265 800-621-1118 TEL R77-244-P50B FAX Job Description: Fax Quotation QUOTATION # 101113AL Date: 5/3/11 To: Waterloo WWTP Attention: Richard Olson 369 Fax # 563=291-4523 From: ANDREW LARSON parts for 4" B5414L sn 1137862 UPDATED Price QUANTITY UNIT DESCRIPTION PRICE INO= TOTAL. ea Impeller 2vn CW pn T4D1AR 0220F 3,985.00 3,986, 00 1 ea Gasket, volute 9.50 ;9:50 I `e;,7_ ,e, 55 z5 Delivery is 8-10 weeks ARO Materfals Total 3,994.50 Y�G City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitte�c-by-the WMS Department to expend $ 2,518.20 Pump plus ext. shipping cost of $ 0.00 to pay for or purchase This purchase or expenditure is being made because: Replacement bypass pump for Virgina lift station (sanitary) Bids or written quotes were taken on'this purchase, as follows Bids or quotes were not taken on this purchase because: This is a small sewage pump that is used during high flows which is pumped out of the wetwell to a sanitary manhole. We use Grainger pumps for this reason also they are in sr cucK n $h;rec�.d cuz, ;yki Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: [7General Fund: nRoad Use Tax: X Sewer: riSanitation: nBonds: Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account.Number) in which budgeted amount is (Project Code) $ 280,000.00 and the current available balance is �Y-y/�e. 62 Respectfully su mitted, -44:4 .ri. S-31I (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date To:3192914523 From: Fax:Grainger KOFAX at: APR-29-2011-10:41 Doc:689 Page:001 GRAINGER 961 E. 53RD ST. DAVENPORT, IA 52807 Ph : (563) 391-6015 Fax: (563) 386-7500 CustomerInformation WASTE MANAGEMENT SERVICES 3505 EASTON AVE WATERLOO IA 50702-2000 Biding Information WASTE MANAGEMENT SERVICES 715 MULBERRY ST WATERLOO IA 50703-5714 Shipping Information WASTE MANAGEMENT SERVICES 3505 EASTON AVE WATERLOO IA 50702-2000 Quotation Information Grainger Quote Number Validity Start Date Validity End Date Document Print Date Previous Document Number Creation Date Grainger EIN Number PO # PO Create Date PO Release # Customer Number Department Number Project/Job Number Requisitioner Name Attention Caller Telephone Number Page 2013244138 04/29/2011 05/29/2011 04/29/2011 04/29/2011 36-1150280 QUOTE 819283128 RICHARD OLSON 3192914553 1 /2 Freight Forward4 We will deliver according to the following terms and conditions: Incoterms® 2010: FOB ORIGIN Freight Terms: Prepaid Carrier: Payment Terms: Net 30 days after invoice date Special Instructions: Item PO -Line 0 5RZP1 Sewage Pump,SHP, 240/480V,3Ph I/ l 'G /+[ f 31 4 5 - /2f/'' c f rrt (-z-7 s 1 .00 EA 2,518.20 Sub Total 2,5 18.20 2,518.20 Total Amount $ 2,518.20 Please reference our Grainger Quote Number, your Grainger Customer Number, and method of payment when remitting payment. These items are sold for domestic consumption in the United States. If exported, purchaser assumes full responsibility for compliance with US export controls. City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 6,015.00 Pump plus ext. shipping cost of $ 250.00 to pay for or purchase This purchase or expenditure is being made because: To replace pump that is worn out 4 s j ;; �„ y L �'r jrAf/ayt riBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Zimmer & Francescon is the area rep for Fairbanks pumps to replace the Fairbank pump without changing the base and piping which would add more to the cost. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: nSewer: Sanitation: Bonds: nFederal/other grants: [Other(specify): This expenditure is to be coded to the following budget line -item: 570/14/5700/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submjtted, AitAAt- (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 280,000.00 FEB/'8/2011/FRI 09:10 AM ZIMMER & FRANCESCON A FAX No. 877 244 2508 P.001 Fax Quotation Zimmer & Francescon, Inc. QUOTATION # 110215 6200 65th Avenue Moline IL 61265 Date: 02/18/2011 309-797-1117 877-244-2508 Fax To: Waterloo WWTP rexlazimm erfrancescon. com Attention: Richard Olson Fax 11 319-291-4523 Job Description: From: REX LARSON Fairbanks pumps QUANTITY wUNITr DESCRIPTION PRICE TOTAL and elbow to match sn K4D1-076719 or 4" B5413 1 ea 4" B541,2 complete pump, less standard base and elbow to match sn 413392, CW or sn 413394, CCW 1 ea Estimated freight for 4" B5412 i ii I.'. L3 Please confirm rotation desired at time of order. $6,015.00 $2Sb.00 $6,015.00 $290..00 Delivery 14-16 weeks ARO Materials Total $