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Home My WebLink About07/11/2011PUBLIC WORKS COMMITTEE July 11, 2011 4:55 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Ron Welper Harold Getty Approval of Agenda, as proposed. NEW BUSINESS 1. Authorization to replace Logging Recorder at a cost of $1,220.00 plus shipping cost of $30.00—Submitted by Larry Smith, Superintendent of Waste Management Services 2. Authorization to increase shipping cost to $37.91 for shipment of six hydro rangers for six lift stations —Submitted by Larry Smith, Superintendent of Waste Management Services ADJOURNMENT Suzy Schares City Clerk s City Clerk Use Only Finance Committee .Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 1,220.00 plus ext. shipping cost of $ 30.00 Logging recorder to pay for or purchase This purchase or expenditure is being made because: Recorder for base radio quit working cannot repair Bids or written quotes were taken onthis purchase, as follows Bids or quotes were not taken on this purchase because: This is a direct replacement from Radio Communications Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: [] General Fund: []Road Use Tax: []Sewer. []Sanitation: []Bonds: C Federal/other grants: ❑Other(specify): This expenditure is to be coded to the following budget line -item: 520/l4/5200/1377 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance Respectfully submitt 1171447, / -zz` 7-6-7/ (S. nature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 5,800.00 $ 5,800.00 RCS YS TEMS Radio Communications Name Waterloo Waste Management Attn Larry Smith and Keith Kerns Address: 3505 Easton Ave. Address: 2 City Waterloo Phone: 319-291-4553 ST: IA Fax: County Account # ZIP. 50702 Logging Recorder for radio system Rev: 1657 Falls Ave Phone: 319-234-3511 Waterloo, IA. 50701 Fax: 319-233-8292 Order Line: 800-728-2929 Trackin # Sales Order:1 Invoice # PROPOSAL Tracking Date: S.O. Date: Invoice Date: 6/29/2011 L# QTY MODEL 1, DESCRIPTION UNIT PRICE TOTAL PRICE 1 2 1 TC-02F TeleCorder Logging Recorder: 2-channel 1,095.00 1,095.00 3 4 5 6 7 8 9 10. 11 12 13 i 14 16 17 .:. .. .. Lt Notes or Special Instructions: , Page Total $1,095.00 L2 This proposal will provide a two -channel logging recorder for use with the two-way radio system. The - L3 recorder provides simultaneous record and play back, no computere required but can be connected to a Page Total $1,095.00 L4 computer if desired, archiving to PC if desired, password protection, and more. The second channel could INSTALLATION I 125.00 L5 be used for future use. This proposal presumes that the recorder will be located next to existing radio SUB TOTAL $1,220.00 L6 ':equipment that provides an audio output. If other location is desired which requires cabling, additional L7 I charges may apply for time and materials for cabling. SALES TAX EXEMPT SHIPPING 30.00 L6 '' TOTAL $1,250.00 Delivery: TBD Week(s), ARO. Terms: Net-30 P.O Number: Down Paym't Delivery is based on manufacturers estimates and is subject to change. Project: Telephone Systems Disclaimer: RCSystems - Radio Communications Co. Inc. & MWSN, will assume NO Liability as a result of Equipment failure and/or loss of services. BY: Felix Schumburg Emai : Accepted by: Name Date E-Mail: felix @rcsystems.com <.. Visit our website: www resystems.com PROPOSAL Valid for: The FUTURE is with RCSystems - Serving lows for. over.3'9 veers - Engineering, Sales, Service & Consulting • 30 Days City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 37.91 plus ext. shipping cost of $ 0.00 to pay for or purchase Freight This purchase or expenditure is being made because: Freight was originally quoted at $150.00 but ended up at $187.91 short by $37.91 this is for the shippment of the six hydro rangers for six lift stations. nBids or written quotes were taken on'this purchase, as follows Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: nRoad Use TeX:-nSewer: nSanitation: nBonds: Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/2152 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitte, e (Project Code) $ 113,158.00 $ 113,158.00 Sigrfature pt. Head Or Designee) Date (Signature Finance Dept. Review) Date rpv .bib-lI., ern i \I]Inuv it I1.dn k_ ( 7 (r City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WNIti Departrnant to expend $ 13,523.00 plus ext shipping cost of $ I'0 00 to pay for or purchase Six HydroRangers 200 model This purchase or expenditure is being rnade because: To get six sanitary lift stations improved for the new alarm system Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: One quote taken from Gurney & Associates they are the supplier of hydro rangers that are in all the other lift stations Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: X Sewer: Sanitation: Bonds: Federal/other grants Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/ 200/2152 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 113,158.00 `J $ 113,158.0V (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date • SIEMENS Invoice Cust PO W P 11195 Sales Order 3003360811 IB Bill To: No Cust PO Date (Lim. limn No 06/ 16/201 1 No Sales Ord Date lock Box No 06/-16/2011 2/15 Ievuu.e Nt , U:dn ! l!,I ,S I / /I l-I t 060000 I I Customer No L0021/41 Page 1 of 3 Sold to Ship to. 422 111111111111111111111111111111111 CI,W g,14-A5I(1AVI ( IlY 111 WA111104) iSOS FA:;I( IN Nil WAIT HI t tt) 1A bu/IL' wAII Id UU IA hula? CITY OF WATERLOO 3505 EASTON AVE WATERLOO IA 50702-2000 Remit check payments to: Remit Incoming Wires To: Remit Incoming ACH's To. Mellon Bank 500 Ross Street Pittsburgh, PA 15262 lUs33 ABA# 043000261 SWIFT Code:MELNUS3P Account# 0370968 Send Remittance Instructions To'. ar industry@siemens.com -OR- Fax To: 678-566-8915 Ship Date: SIEMENS INDUSTRY, INC. Citibank New York PO Box 2715 111 Wall Street Carol Stream IL 60132 New York, NY 10043 USA ABA# 021000089 SWIFT Code:Cl Account# 30824166 Send Remittance Instructions To: ar_industry@siemens.conl -OR- Fax To: 678 566-7915 Delivery#: INCO Terms: Prepaid and Add Line Item Material Number/Description U/M Invoice Qty Unit Price Total Price 10 20 30 40 7ML50341AA01 HYDRORANGER 200 ULTRASONIC LEV MONITOR HTS: 9032896060 ECCN: EAR99 Country Of Origin: CA Customer PO item #: 000010 7ML11180EA30 XPS-15,1 NPT,30M,ATEX,FM-C 1 D2,QSM HTS: 9032906080 ECCN: EAR99 Country Of Origin: CA Customer PO item #: 000020 7ML18302AK PROGRAMMER,MULTIRANGER,SI EMENS HTS: 8471300100 ECCN: EAR99 Country Of Origin: CN Customer PO item #: 000030 7ML18301AQ EASY-AIMER-II,ALUM,NPT,3/4-1 PVC CPLING HTS: 9032906080 ECCN: EAR99 Country Of Origin: CN Customer PO item #: 000040 Notes: Bill to Ref PO#: WP11195 Contact: KENT 319-230-3780 Thank you for your order. If you have any questions, please contact your local sales representative or Siemens Customer Service at: 1-800-365-8766 x4519 or fax 972-522-4503. PC PC PC PC 6 6 1 6 1,325.00 805.00 125.00 103.00 7,950.00 4,830.00 125.00 618.00 SIEMENS Invoice Cost PO No WP11195 Sales Order No 3003360811 Dust PO Dalc 06/16/2011 Uul1.111i 1 Nu Sales Ord Dade Lock Box No 06/16/2011 2 / 15 II N111C1 Nn 55651 / /Glil Cu:;le'act Na 3002 'RI 1 Shipping & Handling State Taxes Total Tax 1)rdlt 1151120/20 1 I Page 2ol 3 18/ 91 (L00 0.00 Total Wt.: Payment Terms: Net Due 30 Days 67.158 LB Currency USD Invoice Total 13,710.91 Net Due By: 07/20/2011 •If this invoice, delivery note, or packing list represents an export transaction, then these commodities. technology or software (items) were exported from the United States in accordance with the Export Admm stratron Regulations In all cases, diversion contrary to U S laws prohibited. These items are not to be used, drrectly or indirectly, in prohibited nuclear, chemical/biological or missile weapons activities This is to certify that the information on this invoice, delivery note ASN or packing list is true and correct and that the contents of this shipment are as staled thereon ° °We hereby certify that tnese goods were produced in compliance with all the appricable requirements of Section 5. 7 and 12 of the Fair Labor Standards Act, as amended. and regclahons and orders of the United Stales Department of Labor issued under Section 10. thereof"