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Home My WebLink About08/08/2011PUBLIC WORKS COMMITTEE August 8, 2011 4:40 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Ron Welper Harold Getty Approval of Agenda, as proposed. NEW BUSINESS 1. 2. Expenditure Authorization Request of Larry Smith, Superintendent of Waste Management Services Amount +Est S/H Expenditure $23,610.00 + $700.00 Purchase yardwaste carts $4,315.00 + $120.00 Purchase rebuild parts to repair digester mixer ADJOURNMENT Suzy Schares City Clerk City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization• Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 23.610.00 plus ext. shipping cost of $ 700.00 Yardwaste carts to pay for or purchase This purchase or expenditure is being made because: For new accounts and to replace damaged carts nBids or written quotes were taken on' this'plttchae, as follows Bids or quotes were not taken on this purchase because: Mid -Iowa is the supplier we have been using to purchase carts from. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: nRoad Use Tax. nSewer: nSanitation: Bonds: Federal/other grants nOther(specify): This expenditure is to be coded to the'fdllo'Ntn' ;tiidgef line -item: 52 0/ 15/5400/ 1596 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance i$ Respectfully submitted, (Project Code) $ 80,000.00 $ 80,000.00 (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date Mid -Iowa Solid Waste Co. Inc 5105 NW Beaver Drive Johnston, IA 515-276-3352 Fax 515-276-2976 Toll Free 800-733-8731 Helping you clean your Planet since 1975 Quote To: City of Waterloo Keith Kearns 3505 Easton Ave Waterloo Iowa Ship To: City of Waterloo Keith Kearns 3505 Easton Ave Waterloo • Iowa QUOTE Quote # Date Sales Rep. DLMQ1049 07/29/11 Dave Madole This Quote good for 30 days We are pleased to propose the following for your consideration Qty Description 144 64 Gal Cart Olympia green with hot stamp 144 96 Gal Cart Olympia green with hot stamp 171 96 Gal Yard Waste Cart med blue w/black lid with hot stamp Note: Above prices do not include sales tax. "At Your Disposal , Dave Madole Unit Price] $46.00 $52.65 $55.00 SubTotal Sales Tax Shipping Ext. Price $6,624.00 $7, 581.60 $9,405.00 $23,610.60 $0.00 $700.00 Total $24,310.60 City Clerk Use Only ,Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 4,315.00 Rebuild parts plus ext. shipping cost of $ 120.00 to pay for or purchase This purchase or expenditure is being made because: To repair digester mixer nBids or written quotes were taken ortfhis purchase, as follows Bids or quotes were not taken on this purchase because: Mc2 is the rep for Eimco RDT mixer these are direct replacement parts Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: rn General Fund: nRoad Use Tax: Sewer: Sanitation: Bonds: ❑Federal/other grants: ElOther(specify): This expenditure is to be coded to the following budget line -item: 5,0/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is- Respec ully submitted, (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 201,422.00 $ 193,677.87 07/21/2011 23:42 4023333663 M02 INC PAGE 01/01 Mce, Inc. 2320 5. 156th Circle • Omaha, Nebraska 68130-2511 • Phone (402) 333-9660 • FAX (402) 333-9663 July 22, 2011 Dick Olson Waterloo WPCP 3505 Easton Avenue Waterloo, IA 50702 RE: Parts Pricing for RDT Mixer Dear Dick - Please find below the parts pricing requested for Eimco RDT Mixer Serial # BAP1116-200. Note there is a $100 minimum order. Description Part No. Quantity Unit Price Extended Price 0-Ring 495118E 2 $13.00 $26.00 Bearing, Needle Roller 24302A264A 1 $156.00 $156.00 Bearing, Inner Ring 24302A264B 1 $84.00 $84.00 Ring, Retaining 24302A265A 1 $8.00 $8,00 Pin, Grooved -type E, 316, X x 1-1/2 M025850 1 $32.00 $32.00 Seat, Mechanical Grooved Tungsten Carbide 903046A 1 $1,465.00 $1,465.00 Seal, Mechanical Tungsten Carbide 495232G 1 $2,544.00 $2,544.00 Freight and Handling $120.00 Total $4,435.00 If you have any questions or need any additional information, please contact Roger Gellhaus or Tony Bilek at (402) 333-9660 or myself at (515) 979-4648. Thank You, Marci Whitaker, P.E. D/GcSi &l' -/2f3kscv E-Mail Address: info@mc2h2o.com