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HomeMy WebLinkAbout11/07/2011PUBLIC WORKS COMMITTEE November 7, 2011 4:50 p.m. Council Chambers Roll Ca11: Members: Chairperson Bob Greenwood Ron Welper Harold Getty Approval of Agenda, as proposed. NEW BUSINESS 1. 2. Expenditure Authorization Request of Larry Smith, Superintendent of Waste Management Services Amount + Est. S/H Expenditure $2,815.80 + $150.00 Purchase parts for Marlow pump located in sludge building $2,700.00 + $490.00 Purchase carbon media for odor control tank located at Park Road lift station ADJOURNMENT Suzy Schares City Clerk City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 2,815.80 plus ext. shipping cost of $ 150.00 Pump parts for Marlow pump Departmant to expend to pay for or purchase This purchase or expenditure is being made because: Parts are worn out. The parts are for a Marlow pump in the primary sludge bldg. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Wastecorp. Pumps is the supplier for Marlow pumps. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund: nRoad Use Tax: nSewer: nSanitation: nBonds: nFederal/other grants: EOther(specify): This expenditure is to be coded to the following budget line -item: 520/ 14/5200/ 1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, /4/—// (Project Code) $ 201,422.00 $ 128,686.96 (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date 31./10 2011 13:23 FAX a 002 00. WASTECORP. Pumps" Website: www.wastecOrp.com E-mail: Info@wastecorp.com L.7( z_t4 P.O. Box 70, Grand Island, NY 14072 Toll -Free: 1.888.829.2783 Toll -Free Fax: 1.888.883.3320 QUOTATION NO. 8780B NAME: Richard Company : City of Waterloo - WWTP Fax: 319-291-4523 Email; Remit To. Wastecorp Pumps 'P.O. Box 200430 Pittsburgh, PA 15251-0480 DATE: 31-Oct-11 Given By: JIM D. QUOTE EXPIRES WITHIN 30 DAYS • ACT NOW I Customer Tel: 319-291-4553 SHIP BE5TWAY FREIGHT COSTS PREPAID a ADD PROMOTION INCOTERMS EX -WORKS IOUR PLANT) tERMS meta CARD DISCOUNT 5% PART NO. QTY UNIT DESCRIPTION KEY NO. ,NIALEcLucH„olcc t2, Extension LEAD TIME 15358-02 15041-14 36943-00 2a 2 _ 2 ... 1 ._..... Ea Ea ea CROSSHEAD, HPE 3427.50 3940.50_ . _139.90. _ 855.00 1,881 DO 79.80 150.00 2-3 days 2:3 days 2-3 days .. __ .-... .. _. .. PLUNGER, 9" DUCTILE IRON (GROUND & POLISHED; NO COATING) GASKET, 0-RING (STUFFING 90X/SPACER) _ ___ ____ ESTIMATED FREIGHT TO WATERLOO, IOWA 50702 S150 00 ...._ . ._ . .. _.. customers responisable for acutual freight costs _ _ ____ _ _ .. SALE PRICES QUOTED INCLUDE CURRENT PROMOTIONS Item lead times are subject to prior sale of items. All Shipping and Handling Charoes are Extra, MANUFACTURER: PUMPMODEL: ... SPEc: SERIAL th WASTECORP. HPE 82W _____ . _ 980260 .. Subtotal* $2,965.80 . _____ •----- .-- - _ .. . -.91: appljcable taxes ere the responsibi5ly of the eurdlaser. . ..____ ._.. THIS QUOTATION IS NOT TO BE DISSEMINATED WITHOUT PRIOR WRITTEN CONSENT FROM WASTECORP PUMPS LLC. PLEASE NOTE THAT THERE IS A 40% RESTOCKING CHARGE ON ALL RETURNED PARTS. FREIGHT CHARGES ON RETURNS ARE THE RESPONSBILTTY OF PURCHASER. WASTECORP TERMS & CONDITIONS OF SALE APPLY TO ALL ORDERS. City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 2.700.00 plus ext. shipping cost of $ 490.00 to pay for or purchase Carbon media This purchase or expenditure is being made because: The carbon in the oder control tank is used up needs replaced to help keep oder controlled at Park Road lift station Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Carbtrol Corp. is the company that the equipment was purchased from, and they are suppliers of the Cartrol TypeCat2 carbon that needs replaced. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: nRoad Use Tax: nSewer: nSanitation: nBonds: nFederal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 570/14/5700/1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is and the current available balance is Respectfully submitted $ 201,422.00 $ 128,686.96 (Signatkfre Deept' Head O Designee) //--/ // Date (Signature Finance Dept. Review) Date CARBTROL© CORPORATION 955 Connecticut Av Suite5202 Bridgeport, CT 06607 Tel 203 337 4340 Oct. 24, 2011 Mr. Keith Kearn City of Waterloo, Iowa TEL fax 319 291 4523 keith.kearnsgwaterloo-ia.org Project: Carbon replacement Carbtrol TypeCAT2 QUOTATION #11-1024TL ITEM QTY DESCRIPTION 1 1 Carbtrol TypeCAT2 - 1000 lbs supersack PRICE $2700. 3 1 Ground freight and handling $ 490. - To Waterloo Iowas 50702 Ships in approx. 3 days from order receipt Total $ 3190. PAYMENT TERMS: Net 30 FOB: Bridgeport, CT; Freight and Handling Prepaid & Added. SHIPMENT: Shipping dates are based on current backlog and subject to confirmation at time of order. TERMS AND CONDITIONS: Per attached Carbtrol "Terms and Conditions" dated 9/5/08. SALESPERSON: Thomas Long QUOTATION VALID FOR SIXTY DAYS.