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Home My WebLink About01/22/2014MEMORIAL HALL COMMISSION January 22, 2014 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance. I. Roll Call II. Approval of Agenda, as proposed or amended III. Approval of Minutes of November 20, 2013 IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat 4. Operations —Chairperson Michael Dennis VIII. Unfinished Business IX. New Business X. Adjournment Suzy Schares, CMC City Clerk/Human Resource Director *Next meeting to be held on February 26, 2014 MEMORIAL HALL COMMISSION November 20, 2013 5:00 p.m. Veterans Memorial Hall Members present: White, Miller, Hastings, Courbat, Ticknor, Dennis, Mrzlak, Ambrosy. Members absent: Hockey, Robinson, McMahon. Also present: Rick Hurtado, Suzy Schares. Moved by Courbat, seconded by Ambrosy that the Agenda, as proposed, be approved. Ayes: Eight. Motion carried. Moved by Ticknor, seconded by Ambrosy that the amended Minutes of October 23, 2013, be approved. Ayes: Eight. Motion carried. Citizens Oral Comments None Treasurer's Report Chairperson Marcia Courbat gave the Treasurer's Report. Ms. Courbat reported that the Commission has sold 2,841 bricks at $50.00 each and 5 bricks at $250.00 each, with a total of $143,300.00. Ms. Courbat will be doing a Christmas letter and would appreciate if we have a template that we have used in the past. Chairperson's Report Chairperson White thanked everyone for a successful Veterans Day Celebration. Committee Reports Building, Grounds & Operations —Richard Hastings reported that the window in the rear of the building is still not repaired. He is working on getting the brick list updated as it got wet. Commission suggested not putting out the list until spring. The old flowers have been pulled out. Educational/Historical-Randall Miller reported that West High ROTC wasn't able to clean much due to the cold weather. Mr. Miller met with former Mayor Rooff and he is considering donating a 50" TV and a separate TV for upstairs. Mr. Dennis will donate and TV to the Commission. Mr. Ambrosy noted that we are missing a portion of the light diffuser; Mr. Hastings replied the diffuser is in the boiler room. Finance/Fundraising—Marcia Courbat thanked Mary Davis (only gold star mother left) for giving all her Gold Star Mother material. A couple of ladies want to get another Gold Star Mothers group going. It is time to start sending in grants. She will send in another grant to the Isle. She wished everyone a Happy Thanksgiving and Merry Christmas. November 20, 2013 Page 2 Operations —Michael Dennis has repaired and replaced three new frames. Unfinished Business None New Business Mr. Miller noted that the he like the Fallen Soldier monument at Central and would like something similar for this hall out on the grounds. No names just a monument. He will get some prices. With no further business before the Commission, it was moved by Miller, seconded by Ticknor that the meeting be adjoumed at 5:34 p.m. Ayes: Eight. Suzy Schares City Clerk t./ yid O--m)L vdee, •tq c 7 R€6,Q ih,we L-\1q1k t 2 C j\n C(C:( (2 (Llcf cic o-b1/1, tt eo z_RDE )00')% T---eAyA,49 j UkAlt ,Akad 9 IS „Aknevo-te i\-)uo Ger-wf2A- ) k, • --7-1 Or 1,`c tc_ tv -0 LAA,cti. 011-0,0 (1-1 4-0 (( iner(4 -re) AttiP -A1/6.1( - kaA4 I e4 y-ct6+(j &v-vv h/vi, sk-i-h(90 actc&-c (j) 0361,04.1u-6 EucAAlluv-diti 11) 1)-e_AAer, NUS. MEMORIAL HALL COMMISSION January 22, 2014 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance. I. Roll Call IL Approval of Agenda, as proposed or amended III. Approval of Minutes of November 20, 2013 IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat 4. Operations —Chairperson Michael Dennis VIII. Unfinished Business IX. New Business X. Adjournment Suzy Schares, CMC City Clerk/Human Resource Director *Next meeting to be held on February 26, 2014 MEMORIAL HALL COMMISSION November 20, 2013 5:00 p.m. Veterans Memorial Hall Members present: White, Miller, Hastings, Courbat, Ticknor, Dennis, Mrzlak, Ambrosy. Members absent: Hockey, Robinson, McMahon. Also present: Rick Hurtado, Suzy Schares. Moved by Courbat, seconded by Ambrosy that the Agenda, as proposed, be approved. Ayes: Eight. Motion carried. Moved by Ticknor, seconded by Ambrosy that the amended Minutes of October 23, 2013, be approved. Ayes: Eight. Motion carried. Citizens Oral Comments None Treasurer's Report Chairperson Marcia Courbat gave the Treasurer's Report. Ms. Courbat reported that the Commission has sold 2,841 bricks at $50.00 each and 5 bricks at $250.00 each, with a total of $143,300.00. Ms. Courbat will be doing a Christmas letter and would appreciate if we have a template that we have used in the past. Chairperson's Report Chairperson White thanked everyone for a successful Veterans Day Celebration. Committee Reports Building, Grounds & Operations —Richard Hastings reported that the window in the rear of the building is still not repaired. He is working on getting the brick list updated as it got wet. Commission suggested not putting out the list until spring. The old flowers have been pulled out. Educational/Historical-Randall Miller reported that West High ROTC wasn't able to clean much due to the cold weather. Mr. Miller met with former Mayor Rooff and he is considering donating a 50" TV and a separate TV for upstairs. Mr. Dennis will donate and TV to the Commission. Mr. Ambrosy noted that we are missing a portion of the light diffuser; Mr. Hastings replied the diffuser is in the boiler room. Finance/Fundraising—Marcia Courbat thanked Mary Davis (only gold star mother left) for giving all her Gold Star Mother material. A couple of ladies want to get another Gold Star Mothers group going. It is time to start sending in grants. She will send in another grant to the Isle. She wished everyone a Happy Thanksgiving and Merry Christmas. November 20, 2013 Page 2 Operations Michael Dennis has repaired and replaced three new frames. Unfinished Business None New Business Mr. Miller noted that the he like the Fallen Soldier monument at Central and would like something similar for this hall out on the grounds. No names just a monument. He will get some prices. With no further business before the Commission, it was moved by Miller, seconded by Ticknor that the meeting be adjourned at 5:34 p.m. Ayes: Eight. Suzy Schares City Clerk City of Waterloo G/L Account Date Journal Journal Description Project 01 MYR.0009 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL BRICK WALKWAY 010-22-8820 1343 - Postage & Mailing Expense 8/5/2013 2014-00000127 Invoice Number Vendor 2013-00004139 POSTMASTER Postage & Mailing Expense Total: 010-22-8820 1539 - Institutional Supplies 7/31/2013 2014-00000112 8/5/2013 2014-00000127 Invoice Number Vendor Project Transaction Report From Date: 7/1/2013 - To Date: 1/16/2014 Sorted By Project - G/L Account - Date Journal Source/ Journal Sub Journal Reference Type Ledger Revenue Accounts Payable Total: JE GL JE AP Invoice Date Amount 2013-00004140 BLACK HAWK MEMORIAL CO, INC 11 BRICKS ENGRAVED FOR MEMORIAL 6/6/2013 HALL 275.00 A/P Invoice Entry Description AUGUST 29, BLACK HAWK MEMORIAL CO, INC MEMORIAL HALL - 6 BRICKS AT $25 2013 EACH 9/16/2013 2014-00000302 Invoice Number Vendor 11/18/2013 2014-00000596 Invoice Number Vendor A/P Invoice Entry Accounts Payable JE AP Description Invoice Date Amount PO BOX #1946 RENTAL - MEMORIAL 7/1/2013 72.00 HALL Corr fr 8850-1371/ck EG #215330/Hastings A/P Invoice Entry Description A/P Invoice Entry Description 10152013 BLACK HAWK MEMORIAL CO, INC MEMORIAL HALL BRICKS Institutional Supplies Total: 010-22-8820 3500 - Sale of Bricks 7/3/2013 2014-00000011 Batch Receipt Number Number Receipt Narrative 201400000280 2014- SALE OF BRICKS 01000019 7/3/2013 2014-00000011 Batch Receipt Number Number Receipt Narrative 2014-00000280 2014- SALE OF BRICKS. 01000019 User: Suzy Schares Accounts Payable Total: JE AP Invoice Date Amount 8/29/2013 150.00 Accounts Payable Total: JE AP Invoice Date Amount 10/15/2013 280.00 Total: Debit Amount 72.00 Distribution Amount 72.00 $72.00 Credit Amount Life -to -Date: Actual Balance ($8,598.53) 0.00 (8,526.53) $72.00 32.00 275.00 Distribution Amount 275.00 $275.00 150.00 Distribution Amount 150.00 $150.00 280.00 Distribution Amount 280.00 Revenue Collection Collections JE RA Yes Payment Post Received From Payment Date MEMORIAL HALL 7/3/2013 Amount 300.0000 Total: $300.00 Revenue Collection Collections JE RA Yes Payment Post Received From Payment Date MEMORIAL HALL 7/3/2013 Total: Amount 300.0000 $300.00 $280.00 $0.00 ($8,526.53) 0.00 (8,494.53) 0.00 (8,219.53) 0.00 (8,069.53) 0.00 (7,789.53) $737.00 0.00 $0.00 ($7,789.53) 50.00 (7,839.53) Distribution Amount 0.00 -50.00 100.00 (7,939.53) Distribution Amount -100.00 Pages: 1 of 5 Thursday, January 16, 2014 City of Waterloo G/L Account Date Journal 7/3/2013 2014-00000011 Project Transaction Report Journal Description Ledger Revenue Batch Receipt Number Number Receipt Narrative 2014-00000280 2014- SALE OF BRICKS 01000019 7/3/2013 2014-00000011 Batch Receipt Number Number Receipt Narrative From Date: 7/1/2013 - To Date: 1/16/2014 Sorted By Project - G/L Account - Date Journal Source/ Journal Journal Reference Type Revenue Collection Collections JE Payment Post Received From Payment Date MEMORIAL HALL 7/3/2013 Sub RA Yes Amount 300.0000 Total: $300.00 Revenue Collection Collections JE RA Yes Payment Post Received From Payment Date 2014-00000280 2014- SALE OF BRICKS MEMORIAL HALL 7/3/2013 01000019 7/26/2013 2014-00000089 Amount 300.0000 Debit Amount 0.00 Credit Amount Actual Balance 50.00 (7,989.53) Distribution Amount 0.00 Total: $300.00 Revenue Collection Collections JE RA Yes Payment Post Batch Receipt Number Number Receipt Narrative Received From 2014-00001796 2014- DANA B. 01000165 WEBBER/BRICK 10/18/2013 2014-00000458 Batch Receipt Number Number Receipt Narrative MEMORIAL HALL Revenue Collection Collections Payment Post Received From 2014-00006538. 2014- SALE OF BRICKS MEMORIAL HALL 04000688 10/18/2013 2014-00000458 Batch Receipt Number Number Revenue Collection Collections Payment Post Receipt Narrative Received From 2014-00006538 2014- SALE OF BRICKS 04000688 10/18/2013 2014-00000458 MEMORIAL HALL Revenue Collection Collections Payment Post Batch Receipt Number Number Receipt Narrative Received From 2014-00006538 2014- SALE OF BRICKS MEMORIAL HALL 04000688 User: Suzy Schares Payment Date 7/26/2013 Amount 100.0000 Total: $100.00 JE RA Yes Payment Date 10/18/2013 Amount 500.0000 Total: $500.00 JE RA Yes Payment Date 10/18/2013 Amount 500.0000 -50.00 100.00 (8,089.53) Distribution Amount 0.00 -100.00 100.00 (8,189.53) Distribution Amount 0.00 -100.00 50.00 (8,239.53) Distribution Amount 0.00 Total: $500.00 JE RA Yes Payment Date Amount -50.00 50.00 (8,289.53) Distribution Amount 0.00 10/18/2013 Total: 500.0000 $500.00 -50.00 50.00 (8,339.53) Distribution Amount -50.00 Pages: 2 of 5 Thursday, January 16, 2014 City of Waterloo Project Transaction Report 2014-00006774 2014- SALE OF BRICKS MEMORIAL HALL 04000723 10/24/2013 From Date: 7/1/2013 - To Date: 1/16/2014 Sorted By Project - G/L Account - Date Journal Source/ Journal Journal Reference Type 10/24/2013 2014-00000481 Batch Receipt Number Number 2014-00006774 2014- SALE OF BRICKS MEMORIAL HALL 04000723 10/24/2013 2014-00000481 2014-00006538 2014- SALE OF BRICKS 04000688 10/24/2013 2014-00000481 G/L Account Date Journal Sub Journal Description Ledger Revenue 10/18/2013 2014-00000458 Revenue Collection Collections JE RA Yes Payment Post Batch Receipt Number Number Receipt Narrative Received From 2014-00006538 2014- SALE OF BRICKS 04000688 10/18/2013 2014-00000458 Batch Receipt Number Number Receipt Narrative 2014-00006538 2014- SALE OF BRICKS 04000688 10/18/2013 2014-00000458 MEMORIAL HALL 10/18/2013 Payment Date Debit Amount 0.00 Credit Actual Amount Balance 50.00 (8,389.53) Amount Distribution Amount 500.0000 -50.00 Total: $500.00 Revenue Collection Collections JE RA Yes Payment Post Received From Payment Date MEMORIAL HALL 10/18/2013 0.00 50.00 (8,439.53) Amount Distribution Amount 500.0000 -50.00 Total: $500.00 Revenue Collection Collections JE RA Yes Payment Post Batch Receipt Number Number Receipt Narrative Received From Payment Date MEMORIAL HALL 10/18/2013 0.00 250.00 (8,689.53) Amount Distribution Amount 500.0000 -250.00 Total: $500.00 Revenue Collection Collections JE RA Yes Payment Post Batch Receipt Number Number Receipt Narrative Received From Payment Date 10/24/2013 0.00 100.00 (8,789.53) Amount Distribution Amount 750.0000 -100.00 Total: $750.00 Revenue Collection Collections JE RA Yes Payment Post Batch Receipt Number Number Receipt Narrative Received From Payment Date 0.00 50.00 (8,839.53) Amount Distribution Amount 750.0000 -50.00 Total: $750.00 Revenue Collection Collections JE RA Yes Payment Post Receipt Narrative Received From 2014-00006774 2014-. SALE OF BRICKS MEMORIAL HALL 04000723 User: Suzy Schares Payment Date 10/24/2013 0.00 50.00 (8,889.53) Amount Distribution Amount 750.0000 -50.00 Total: $750.00 Pages: 3 of 5 Thursday, January 16, 2014 City of Waterloo Project Transaction Report From Date: 7/1/2013 - To Date: 1/16/2014 Sorted By Project - G/L Account - Date Journal Source/ Journal Sub G/L Account Date Journal Journal Description Journal Reference Type Ledger Revenue 10/24/2013 2014-00000481 Revenue Collection Collections JE RA Yes Payment Post Batch Receipt Number Number Receipt Narrative Received From Payment Date 2014-00006774 2014- SALE OF BRICKS MEMORIAL HALL 10/24/2013 04000723 10/24/2013 2014-00000481 Batch Receipt Number Number Receipt Narrative Received From Payment Date 2014-00006774 2014- SALE OF BRICKS MEMORIAL HALL 10/24/2013 04000723 10/24/2013 2014-00000481 Debit Credit Actual Amount Amount Balance 0.00 150.00 (9,039.53) Amount Distribution Amount 750.0000 -150.00 Total: $750.00 Revenue Collection Collections JE RA Yes 0.00 100.00 (9,139.53) Payment Post Amount Distribution Amount 750.0000 -100.00 Total: $750.00 Revenue Collection Collections JE RA Yes Payment Post Batch Receipt Number Number Receipt Narrative Received From Payment Date 2014-00006774 2014- SALE OF BRICKS MEMORIAL HALL 10/24/2013 04000723 10/24/2013 2014-00000481 0.00 50.00 (9,189.53) Amount Distribution Amount 750.0000 -50.00 Total: $750.00 Revenue Collection Collections JE RA Yes 0.00 150.00 (9,339.53) Payment Post Batch Receipt Number Number Receipt Narrative Received From Payment Date 2014-00006774 2014- SALE OF BRICKS MEMORIAL HALL 10/24/2013 04000723 10/24/2013 2014-00000481 Amount Distribution Amount 750.0000 -150.00 Total: $750.00 Revenue Collection Collections JE RA Yes 0.00 100.00 (9,439.53) Payment Post Batch Receipt Number Number Receipt Narrative Received From Payment Date 2014-00006774 2014- SALE OF BRICKS MEMORIAL HALL 10/24/2013 04000723 Sale of Bricks Total: 010-22-8850 1371 - Building & Grounds Maintenance 7/22/2013 2014-00000065 A/P Invoice Entry Accounts Payable invoice Number Vendor Description Invoice Date 2013-00004133 HASTINGS, RICHARD User: Suzy Schares .MEMORIAL HALL Amount Distribution Amount 750.0000 -100.00 Total: $750.00 JE AP Amount $0.00 32.00 Distribution Amount REIMB FOR FLOWER PURCHASED 5/25/2013 32.00 32.00 Total: $32.00 $1,650.00 ($9,439.53) 0.00 (9,407.53) Pages: 4 of 5 Thursday, January 16, 2014 City of Waterloo Project Transaction Report From Date: 7/1/2013 -To Date: 1/16/2014 Sorted By Project - G/L Account - Date Journal Source/ Journal Sub Debit Credit Actual GIL Account Date Journal Journal Description Journal Reference Type Ledger Revenue Amount Amount Balance 7/31/2013 2014-00000112 Corr to 8820-1539/ck EG JE GL 0.00 32.00 (9,439.53) #215330/Hastings Building & Grounds Maintenance Total: $32.00 $32.00 ($9,439.53) Project 01 MYR.0010 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL FLAGS Life -to -Date: ($718.16) Grand Total: $841.00 $1,682.00 User: Suzy Schares Pages: 5 of 5 Thursday, January 16, 2014