The URL can be used to link to this page

Home My WebLink About07/24/2013MEMORIAL HALL COMMISSION July 24, 2013 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance. I. Roll Call II. Approval of Agenda, as proposed or amended III. Approval of Minutes of June 26, 2013 IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat 4. Operations —Chairperson Michael Dennis VIII. Unfinished Business IX. New Business X. Adjournment Suzy Schares City Clerk *Next meeting to be held on August 28, 2013 MEMORIAL HALL COMMISSION June 26, 2013 5:00 p.m. Veterans Memorial Hall Members present: White, Hastings, Hockey, Courbat, Dennis, Robinson, Mrzlak, Ambrosy, Peyton. Members absent: Miller, Tisdale, Ticknor, McMahon. Also present: Suzy Schares. Moved by Dennis, seconded by Courbat that the Agenda, as proposed, be approved. Ayes: Nine. Citizens Oral Comments Dr. Doty Simpson -Taylor, Sister Soldier Network, explained that the organization is celebrating Black Vietnam Veterans and they would like to collaborate with Memorial Hall Commission. They will put a proposal together and bring it back in September. Treasurer's Report Marcia Courbat gave the Treasurer's Report. Ms. Courbat reported that the Commission has sold 2,819 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $141,950.00, with a balance of $8,648.53 in the Brick Fund. She received $300.00 to add to the brick fund. The bills presented were $72.00 for the post office, $32.00 for Richard Hastings (reimbursement for flower purchase), and $275.00 for brick engraving to Black Hawk Memorial Company. Moved by Ambrosy, seconded by Mrzlak, that the above payments be approved. Ayes: Nine. Chairperson's Report Chairperson White reported that the 7th Annual Honor Flight was a success. The next flight will be September 17, 2013. He noted there have been funds stolen from several donation locations. Committee Reports Building, Grounds & Operations —Richard Hastings reported the fiber optics are broken and not up and running yet. The downspouts will be painted this year. Floor Decor gave a quote of $168 a piece for 16 shades for the upper level. Jim Aronson's quote was $170.00 and Scott's Custom Window Treatment gave a bid of $2,796.98 for the upper and lower level. The Commission requested samples. Mr. Hastings noted that the flowers are in good shape and the sheet covers need to be replaced in the brick directory. Finance/Fundraising—Marcia Courbat reported that the brick engraving fee may increase. It was suggested that she contact the UAW to do a gate collection to raise funds for the Commission. Operations —Michael Dennis reported that the Gold Star Mothers have expressed concern with missing pictures. Unfinished Business The MOU with the Department of Iowa has been reviewed by the City Attorney. New Business None With no further business before the Commission, it was moved by Hastings, seconded by Courbat that the meeting be adjourned at 5:58 p.m. Ayes: Nine. Suzy Schares City Clerk ) ) jz,// 504.60 72. c 32, oe - -2) ,--,-- G --,z - - - -- - - i , 1 , ' • - -...-____ --c ALAN H. KIRSHEN Attorney at Law P.O. Box 635 Red Oak, Iowa 51566 (712)623-6967 Mr. Chris Wendland Clark, Butler, Walsh & Hamann 315 East Fifth Street, Suite 200 Waterloo, Iowa 50704 Dear Mr. Wendland: July 5, 2013 Reference is made to you Memorandum to Suzy Schares dated April 1, 2013 regarding the Memorandum of Understanding between the Veteran's Memorial Commission (VMC) and the Iowa Department, Sons of Union Veterans of the Civil War (SUVCW). On behalf of the Department, of which I am currently the duly elected Chief of Stall; we are agreeable to the terms set forth in Paragraphs 1 through 3, 6 and 7 of your Memo. Paragraph 4 asks a question which is best addressed to the VMC, although it is my understanding that there is some kind of security system for the Veteran's Memorial Hall. With regard to Paragraph 5 regarding the duty to procure or maintain insurance coverage protecting against loss or damage to items deposited by the Department or its members or affiliates, it is my understanding that the VMC currently maintains property and casualty insurance on the Hall, which includes the contents. While I appreciate your recommendation that the MOU not state any duty of the VMC to the Department, under the circumstances, this would appear to be a moot point. As of now I do not believe that there are currently any items on deposit at the Memorial Hall having any value, (other than intrinsic value) which would again make the point moot. Under the MOU, I think it sufficient that either party has the right to maintain its own insurance, at its own cost, while neither party has the dutv to maintain such insurance. That being said, we should be able to finalize and execute the MOU once the VMC has received your approval. As for execution, please be advised that I already have obtained authorization to execute the final Document as Department Chief of Staff; although it should be countersigned by Jake Grim as the elected Department Commander for 2013-14. Please advise the VMC that it is ok to execute the MOU as per this letter so we can move ahead to its final execution. It you see any further problems or concerns, please let me know. Vera' truly yours, H. Kirshen Chief of Staff, Department of Iowa, Sons of Union Veterans of the Civil War cc: Michael C. Dennis Operations Chairman Veterans Memorial Hall 1627 Jefferson Street Waterloo, Iowa 50702 SUZY SCHARES From: Chris Wendland <chris.wendland@cbwhlaw.com> Sent: Monday, April 01, 2013 12:00 PM To: SUZY SCHARES Subject: RE: Memorial Hall Suzy: 1. The VMH Commission can enter into agreements, subject to council approval. 2. Paragraph 1 should say that "Veterans Memorial Commission has the right to accept or reject any specific item or any class of items that the Department of Iowa proposes to place in Veterans Memorial Hall for safekeeping." 3. Paragraph 2 should also provide: "; provided, that Veterans Memorial Commission shall have no duty to implement more than reasonable measures to keep, preserve or maintain such items, nor to undertake any measures that are not already in place to keep, preserve or maintain any collection of papers or artifacts already on deposit in Veterans Memorial Hall." 4. Paragraph 6- Is there a security system in place currently? 5. In paragraph 8, add "Veterans Memorial Commission has not duty to procure or maintain insurance coverage of any type or nature to protect against loss or damage to items deposited by the Department of Iowa or any of its members or affiliates." 6. Add to the end of paragraph 9 - ", or until sixty (60) days following written notice from Veterans Memorial Commission or the City of Waterloo to the Department of Iowa. Regardless of the manner of termination, the Department of Iowa shall be solely responsible to remove all deposited items at its sole cost and expense. In the event that the Department of Iowa fails to make a timely removal of deposited items, the Commission or the City of Waterloo may remove said items and arrange for commercially reasonable off -site storage of same, with the Department of Iowa being responsible to reimburse the Commission or City for any storage costs incurred." 7. Paragraph 11 should say that it is subject to approval by the Waterloo City Council. Also, someone should be careful to determine in advance who is going to sign, since specific officers are designated here. It might be better to simply say that the memorandum of understanding is being executed by the authorized officers of each of the parties, subject to approval by the Waterloo City Council. Any specific concerns? Is the Commission willing and capable of doing what this MOU calls for? Chris Wendland Clark, Butler, Walsh & Hamann Phone: (319) 234-5701 Fax: (319) 232-9579 e-mail: chris.wendland@cbwhlaw.com Street: 315 E. 5th Street, Suite 200, Waterloo, Iowa, 50703 Mailing: P.O. Box 596, Waterloo, Iowa, 50704 1 MEMORIAL HALL COMMISSION MEMBERS American Legion Post #730 Craig White (3 years) 1563 Oakwood Drive Waterloo, IA 50703 (319) 234-1032 Term Expiration date of 12/31/2014 American Legion Post #138 Term Expiration date of 12/31/2013 Amvets Post #19 Randall Miller 5015 Southfork Lane Waterloo, IA 50701-9576 (319) 610-5213 Term Expiration date of 12/31/2014 Disabled American Veterans #11 Richard E. Hastings 1256 Black Hawk Rd Waterloo, IA 50701 (319) 232-5882 Term Expiration date of 12/31/2013 Veterans of Foreign Wars Richard Hockey 1222 Upton Avenue Waterloo, IA 50701 (319) 234-6934 Term Expiration date of 12/31/2014 ALTERNATES: Don Bessman Term Expiration date of 12/31/2013 John Mrzlak (319) 230-9847 Term Expiration date of 12/31/2014 Charles Peyton 230 Linwood Avenue Waterloo, IA 50702 (319) 232-2371 Term Expiration date of 12/31/2014 1 of 3 Updated Last on 7/24/2013 MEMORIAL HALL COMMISSION MEMBERS Women's Army Corp Marcia M. Courbat (3 years) 1100 E. Mitchell Avenue Waterloo, IA 50702-3345 (319) 233-4569 Term Expiration date of 12/31/2013 Retired Officers Don Ticknor 1446 Ruth Street Waterloo, IA 50707 (319) 232-6901 Term Expiration date of 12/31/2013 Sons of Union Veterans of the Civil Michael C. Dennis 1627 Jefferson Street Waterloo, IA 50702 (319) 235-9082 Term Expiration date of 12/31/2014 Rolling Thunder Iowa Chapter #1 Marilyn Robinson 911 Hartman Avenue Waterloo, IA 50701 (319) 235-0400 Term Expiration date of 12/31/2014 Cedar Valley Civil War Roundtable Ron McMahon 5203 Gilbertville Rd Waterloo, IA 50701 (319) 296-1097 Term Expiration date of 12/31/2013 Sons of AmVets Post #19 Mike Mrzlak 907 Dawson St Waterloo, IA 50703 (319) 234-0558 Term Expiration date of 12/31/2014 ALTERNATES: War, Camp #33 Mel Wittwer 5725 Aster Lane Waterloo, IA 50701 (319) 296-2660; cell (319) 939-8618 Term Expiration date of 12/31/2014 Richard Hurtado 1838 W. 3rd Street, Apt. B Waterloo, IA 50701 (319) 232-7978 Term Expiration date of 12/31/2014 Sherman Lundy 1101 Ellen St Cedar Falls, IA 50613 (319) 759-5803 Term Expiration date of 12/31/2013 2 of 3 Updated Last on 7/24/2013 MEMORIAL HALL COMMISSION MEMBERS UAW Veterans Committee Mike Ambrosy 9011 Kimball Ave Waterloo, Iowa 50701 (319) 296-3476 Term Expiration date of 12/31/2014 ALTERNATES: Rodney Allen Wessely 722 Hall Ave Waterloo, Iowa 50703 (319) 504-3368 Term Expiration date of 12/31/2014 3 of 3 Updated Last on 7/24/2013 CRAIG WHITE 1563 OAKWOOD DR WATERLOO IA 50703 RICHARD HASTINGS 1256 BLACK HAWK RD WATERLOO IA 50701 MARCIA COURBAT 1100 MITCHELL AVE WATERLOO IA 50702-3345 MEL WITTWER 5725 ASTER LN WATERLOO IA 50701 RON MCMAHON 5203 GILBERTVILLE RD WATERLOO IA 50701 MIKE AMBROSY 9011 KIMBALL AVENUE WATERLOO IA 50701 CHUCK HOWLETT 327 MADISON ST WATERLOO IA 50703 ANTHONY TISDALE 438 COTTAGE ST WATERLOO IA 50703-3113 DON TICKNOR 1446 RUTH ST WATERLOO IA 50707 MARILYN ROBINSON 911 HARTMAN AVE WATERLOO IA 50701 SHERMAN LUNDY 1101 ELLEN ST CEDAR FALLS IA 50613 RODNEY WESSELY 722 HALL AVENUE WATERLOO IA 50703 CHARLES PEYTON 230 LINWOOD AVENUE WATERLOO IA 50702 DONALD DELAMORE 2720 HIAWATHA RD CEDAR FALLS IA 50613 RANDALL MILLER 5015 SOUTHFORK LN WATERLOO IA 50701-9576 RICHARD HOCKEY 1222 UPTON AVE WATERLOO IA 50701 MICHAEL DENNIS 1627 JEFFERSON ST WATERLOO IA 50702 RICHARD HURTADO 1838 W 3RD STREET, APT B WATERLOO IA 50701 MIKE MRZLAK 907 DAWSON STREET WATERLOO IA 50703 JOHN BEDARD 1924 MULBERRY ST WATERLOO IA 50703