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HomeMy WebLinkAbout02/22/2012MEMORIAL HALL COMMISSION February 22, 2012 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance. I. Roll Ca11 II. Approval of Agenda, as proposed or amended III. Approval of Minutes of January 25, 2012 IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat VIII. Unfinished Business IX. New Business X. Adjournment Suzy Schares City Clerk *Next meeting to be held on March 28, 2012 MEMORIAL HALL COMMISSION MEMBERS ALTERNATES: Women's Army Corp Marcia M. Courbat (3 years) 1100 E. Mitchell Avenue Waterloo, IA 50702-3345 (319) 233-4569 Term Expiration date of 12/31/2013 Retired Officers on Ticknor 1446 Ruth Street Waterloo, IA 50707 (319) 232-6901 Term Expiration date of 12/31/2013 Ons of Union Veterans of the Civil War, Camp #33 ichael C. Dennis 1627 Jefferson Street Waterloo, IA 50702 (319) 235-9082 Term Expiration date of 12/31/2014 Rolling Thunder Iowa Chapter #1 Marilyn Robinson 911 Hartman Avenue Waterloo, IA 50701 (319) 235-0400 Term Expiration date of 12/31/2014 Ce ar Valley Civil War Roundtable on McMahon 5203 Gilbertville Rd Waterloo, IA 50701 (319) 296-1097 Term Expiration date of 12/31/2013 Mel Wittwer 5725 Aster Lane Waterloo, IA 50701 (319) 296-2660; cell (319) 939-8618 Term Expiration date of 12/31/2014 Richard Hurtado 1838 W. 3rd Street, Apt. B Waterloo, IA 50701 (319) 232-7978 Term Expiration date of 12/31/2014 Sherman Lundy 1101 Ellen St Cedar Falls, IA 50613 (319) 759-5803 Term Expiration date of 12/31/2013 MEMORIAL HALL COMMISSION MEMBERS American Legion Post #730 Craig White (3 years) j1 63 Oakwood Drive aterloo, IA 50703 (319)234-1032 Term Expiration date of 12/31/2014 American Legion Post #138 IPh. homas 7 1 Magnolia Parkway aterloo, IA 50701 (319) 234-0693 Term Expiration date of 12/31/2013 A vets Post #19 ndall Miller •015 Southfork Lane ✓Waterloo, IA 50701-9576 (319) 610-5213 Term Expiration date of 12/31/2014 Dis- •led American Veterans #11 hard E. Hastings 256 Black Hawk Rd Waterloo, IA 50701 (319) 232-5882 Term Expiration date of 12/31/2013 Ve rans of Forei • n Wars hard Hockey 2 Upton Avenue Waterloo, IA 50701 (319) 234-6934 Term Expiration date of 12/31/2014 ALTERNATES: Don Bessman Term Expiration date of 12/31/2013 John Mrzlak (319) 230-9847 Term Expiration date of 12/31/2014 Kristine Reeves 162 Trible Rd Waterloo, IA 50702 (319) 226-5373 Term Expiration date of 12/31/2013 Pledge of Allegiance. I. II. IV. V. VI. VII. VIII. MEMORIAL HALL COMMISSION February 22, 2012 5:00 p.m. Veteran's Memorial Hall Treasurer's Report hov\� Chairperson's Report Committee Reports: , T� ka arm rti, Vy C.3 oCr 4 kt_ rood 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat Roll Call Approval of Agenda, as proposed or amended y& , \kf / Q� tAr .; S Approval of Minutes of January 25, 2012 QoSk--.--u_-- Citizens Oral Comments „ , g t=u.x\c-.0Au ay.a Pry cc _s rc Unfinished Business New Business Adjournment kvbSr Act Next meeting to be held on March 28, 2012 \ Suzy Schares City Clerk le avc;,\ o10\— W�� Vey rt__ cV� e cc �`,C-5 fcswr`c)S cr \ „�, �•G tom"' � r t_sw.c•A ✓lOC k - ' C51,_ evv_r roc Richard Hastings, Veteran's Memorial Hall, cAck cz(v.e c L.LO'� The American Red Cross is currently updating shelter agreements and shelter surveys. Throughout the years we have developed a relationship with you that has enabled us to assist disaster clients by having shelter agreements in place in case of a large scale disaster, such as a tornado or flood. These agreements are extremely important to be prepared for such events. The agreements need to be updated on a yearly basis to ensure all contact information is up-to-date for our records. Please sign the agreement and fill out the survey. Once it's completed, please either email it back to me at PedrinoA@usa.redcross.org, fax to me at 319-234-3668, or mail to American Red Cross, 2530 University Ave, Waterloo IA 50701. If you have any questions, please feel free to contact me, either by email or at 319-234- 6831 x.928. Thank You for your continued support! Amye Pedrino AmeriCorps - National Preparedness & Response Corps + American Red Cross - Serving Greater Iowa 2530 University Ave I Waterloo, IA 50701 319.234.6831 ext. 928 (p) 1319.234.3668 (f) PedrinoA@usa.redcross.org www.redcross.org lied CrossAmerican Shelter Facility Survey BASIC SHELTER INFORMATION Site Name! School District Name of building Phone # MSS ID# Shelter address Town/ City Fax # Website Date Building # of Mailing Address (if different) County/ Parish State Zip Code Town/ County/ City Parish Agency operating shelter Red (check one) ❑ Cross State ❑ FEMA ❑ DHS ❑ TSA ❑ SBC I— Other Shelter agency type Red Cross Red Cross Red Cross (check one) ❑ managed ❑ partner ❑ supported ❑ Independent Shelter type (check all that apply) ❑ Evacuation ❑ General ❑ Medical [- Other General facility notes Zip Code Use the calculations to calculate the capacity for sleeping space. Total sq feet Sq feet usable for sleeping space r Evacuation r Post Impact I— Other usable sq ft ÷ 20 sq ft/person = usable sq ft = 40 sq fbperson = usable sq ft = sq ft/person = person capacity person capacity person capacity Use major landmarks (e.g. highways, intersections, rivers, railroad crossings, etc.) that will be easily recognizable in a disaster. Latitude and longitude coordinates can be found at online web sites, using a global positioning system device, or will auto populate when the address is entered into the National Shelter System. Latitude Longitude In storm surge/ ❑ Yes Hurricane category or evacuation evacuation area Directions to facility ❑ No Elevation In flood I- Yes plain year flood impact No Shelter Facility Survey 1 Rev. 8-15-2011 RedAnwicanCroos Shelter Facility Survey Name 24 hour # Contact notes Fax # Title Email Phone # Name 24 hour # Contact notes Fax # Title Email Phone # A Ai Point+ Name 24 hour # Contact notes Fax # Title Email Phone # Pet Seel Pet shelter space available on site Separate ❑ Yes ventilation system Agency that will operate the pet shelter ❑ Yes answer questions below ❑ No nearest location ❑ No Cement or tile Yes floors with drains Phone # ❑ No Outdoor space ❑ Yes to relieve pets 24 hour # ❑ No ADDITIONAL INFORMATION Shelter agreement signed Pre -designated shelter team assigned Current facility floor plans available International Association of Venue Managers (IAVM) facility ❑ Yes ❑ No Use the Standards for Selection of Hurricane Evacuation Shelters to select hurricane evacuation shelters. In this document, you will find a planning process that involves many factors (e.g. technical information for stone surge and flood mapping). This process requires close coordination with local officials for technical information to make decisions about hurricane shelter suitability. Use the Facility Construction section to assist with determining whether this can be a hurricane evacuation shelter. Shelter can be a hurricane evacuation shelter ❑ Yes ❑ No Notes ❑ Yes ❑ No Date signed ❑ Yes Team name ❑ Yes Location of copies Notes ❑ No ❑ No Shelter Facility Survey 2 Rev. 8-15-2011 American Red Croats Shelter Facility Survey Name Title Organization Phone # LIMITATIONS OF FACILITY USE Check one ❑ This facility will be available for use at any time during the year From To Dates (mm/dd/yyyy) Times (hh:mm) List any recurring dates that the facility is not available (e.g. every sunday) Areas of the facility that are restricted during use This facility is only available for use This facility is not available for use ❑ during the time periods listed below ❑ during the time periods listed below Dates (mm/dd/yyyy) Times (hh:mm) ❑ AM ❑ PM From ❑ AM ❑ PM To ❑ AM ❑ PM ❑AM ❑PM FACILITY CONSTRUCTION & SAFETY Facl6ty onstruction Construction material # stories/ floors ❑ Wood ❑ Masonry/Brick ❑ Other ❑ Pre-fab [11 Bungalow ❑ Concrete ❑ Metal ❑ Trailer ❑ Pod Notes Elevator ❑ Yes Location Open roof -spans (see Standards for Selection of Hurricane Evacuation Shelters for current standards) Windows in If yes, shatter If es protected sleep area ❑ Yes ❑ No protected ❑ Yes II] No with shutter ❑ Yes ❑ No ❑ No Notes ❑ Yes Length ❑ No Some facilities may not meet fire codes based on building capacity. The questions below are a general reference. Contact your local fire department with questions or for more information. Fire alarms & systems Working smoke Inspected fire Functional Functional direct fire (check all that apply) ❑ detectors ❑ alarm system ❑ sprinkler system ❑ department alert Comments from fire department AttOrr site ❑ Yes Location Shelter Facility Survey 3 Rev. 8-15-2011 �Red Cross Shelter Facility Survey If requested, who would inspect this facility post -impact to determine it is safe to occupy? Name 24 hour # Contact notes Sant 0 Fax # Title Email Phone # The recommended ratio for toilet facilities is a minimum of 1 toilet for 20 people. The optimum scenario for showers is 1 shower for every 25 residents. Count all facilities that will be available to shelter residents and staff Showers available ❑ Yes # of showers © No Toilets available Yes # of toilets SANITATION, FEEDING & UTILITIES Check all that apply Heating ❑ Electric Natural ® Gas Check all that apply Cooking ❑ Electric ❑ Natural Gas Self-sufficient power ❑ Yes Type ❑ Propane Fuel ❑ Oil ❑ Propane ❑ No Cooling �C] Electric ❑ Gasural ❑ Propane Water ❑ Municipal ❑ Well(s) ❑ Trapped g] No Note fuel requirements, generator capacity, facility areas supported by generator(s), and other relevant information. Emergency ❑ Yes DK1 No Notes generator on site Food Prep (check all that apply) ❑ Warming oven kitchen Food stock ❑ Yes stored on site Seating r Cafeteria capacity Notes on feeding # meal can be served r Snack Bar No r Other indoor seating ❑ Full service ❑ Central kitchen (delivery) Refrigeration ❑ Yes # units units on site Total estimated seating capacity for eating ❑ No ACCESSIBILITY See accompanying Shelter Facility Survey -Accessibility Instructions. Facility built in 1993 or later, or extensively altered in 1992 or later. Parking ireas; < Shelter Facility Survey Parking available. Accessible parking space(s) Van accessible parking space(s) ❑ Yes 2 No Notes ❑ Yes Zi No Notes Yes V No ❑ Yes 21 No Answer below if parking is available Permanent drop-off area/loading zone with marked access aisle or space available to designate as temporary drop-off area/loading zone. 4 ❑ Yes ❑ No Rev. 8-15-2011 + Red Cross Shelter Facility Survey Rain PS''' Restrooms Sidewalk connects parking area and any drop-off area to at least one facility entrance. ❑ Yes ❑ No Route from accessible parking spaces and any drop-off area/loading zone to at least one toilet). elevator(s). facility entrance has no steps or curbs without curb cuts. ❑ Yes ❑ No Where route crosses curb, curb cuts are at least 36° wide. ❑ Yes ❑ No Automatic doors or doors without knob hardware. ❑ Yes ❑ No Doorways at least 32" wide when door is open. ❑ Yes ❑ No Level landings on interior and exterior sides of entry door. No objects protrude from the side more than four inches into the route to the facility entrance. ❑ Yes ❑ No ❑ Yes ❑ No If the main facility entrance does not appear to be accessible, another entry is accessible. ❑ Yes ❑ No A sign identifies the location of the accessible entrance. ❑ Yes ❑ No A route without steps is available to access each service delivery area, as well as restrooms and showers or service can be provided in area that can be accessed by route with no steps. ❑ Yes ❑ No Using a yard stick held horizontally at your waist level, walk from the facility entrance to each service delivery area, as well as restrooms and showers. Except at doorways (which must be only 32° wide), no part of the route is less than 36" wide. ❑ Yes ❑ No Route has vertical clearance of at least 80". ❑ Yes ❑ No No objects protrude from the side more than 4" into the routes to the various service delivery areas. ❑ Yes ❑ No Automatic doors or doors without knob hardware. ❑ Yes ❑ No Doorways at least 32" wide when door is open along routes to each service. ❑ Yes ❑ No If a service delivery area is accessible only by elevator, there is back-up power for the ❑ Yes ❑ No Ramps are at least 36° wide, have handrails on both sides 34"-38" above the ramp surface, and have level landings at least 60" long. ❑Yes ❑ No If yes, type of ramp ❑ Fixed ❑ Portable ❑ Not provided If ramps are longer than 30 feet, a level landing at least 60" long is provided every 30 feet. ❑ Yes LiNo Area where person in a wheelchair can tum around (60-inch diameter circle or T-shape turn area). ❑Yes ❑ No Doorways at least 32" wide when door is open. ❑ Yes ❑ No Doors without knob hardware. ❑ Yes ❑ No Toilet seat is 17"-19" high. Flush control is automatic or manual control on the open side of the toilet and no higher than 48". ❑Yes ❑ No Toilet's centerline is 16"-18" from the nearest side wall. ❑ Yes ❑ No Stall at least 60" wide and 56" deep (wall -mounted toilet) or 59" deep for (floor mounted ❑ Yes ❑ No Space at least 9" high is provided beneath the front and one side of the stall. ❑ Yes ❑ No Appropriate grab bars. ❑ Yes ❑ No Toilet paper dispenser is within 36" of the rear wall. ❑ Yes ❑ No At least one accessible sink. ❑ Yes ❑ No Shelter Facility Survey 5 Rev. 8-15-2011 Shelter Facility Survey Snowe Eating= T ASseSSi11h Showers available. ❑ Yes ❑ No At least one accessible shower stall with appropriate grab bars. Answer below if showers are available ❑ Yes ❑ No Stall type ❑ Transfer stall ❑ Roll -in shower ❑ Not provided Shower seat 17"-19" high. If in transfer stall, seat is on the wall opposite the shower controls. If in roll -in shower, seat is on wall adjacent to the shower controls. Hand-held shower spray with ability to mount at 48" (typically via a mount that can be adjusted along a fixed vertical bar), or alternatively a fixed shower head at 48". Controls do not require tight grasping, pinching or twisting and are mounted 38"-48" high ❑ Yes ❑ No and no more than 18" from the front of the shower. ❑ Yes ❑ No ❑ Yes ❑ No At least some tables have tops 28"-34" high and space underneath at least 27" high, 30" ❑Yes ❑ No wide and 19" deep. Serving line or counter no higher than 34". ❑ Yes ❑ No Relevant areas of the facility are accessible to people with disabilities without adjustments. Facility has at least one accessible entrance and one accessible restroom, and ❑ Yes ❑ No otherwise is capable of being made accessible during a disaster with minor adjustments. ❑Yes ❑ No Facility would require extensive adjustments to be accessible during a disaster. ❑ Yes ❑ No Adjustments for Accessibility (Identify any adjustments or enhancements that should be made to make the relevant areas of the facility accessible during a disaster) OTHER CONSIDERATIONS Isolated care ❑Yes ❑ No Type ❑ Rooms ❑ Shelter areas of area area Laundry ❑ Yes facilities Special conditions or restrictions for laundry ❑ No # of washers # of dryers Separate Shelter facility/area registration area Who can access the Shelter laundry facilities ❑ workers ❑ Yes ❑ No Shelter ❑ residents One cot and two blankets per shelter resident is recommended. Note all available materials for shelter use in the notes section. Cots available Blankets available ❑ Yes # of cots ❑ Yes # of blankets ❑ No Location ❑ No Location Children's supplies (e.g. ❑ Yes ❑ No cribs & changing table) Notes Chairs & tables available ❑ Yes # of # of chairs tables ❑ No Shelter Facility Survey 6 Rev. 8-15-2011 American Shelter Facility Survey Does the entity that plans to manage the shelter own the building? ❑ Yes ❑ No If no, is there a current written plan? ❑ Yes ❑ No Is this facility within five miles of an evacuation route? ❑ Yes ❑ No Is this facility within ten miles of a nuclear power plant? ❑ Yes ❑ No Groups Associated wih,the Facility 8Training Facility staff required when using facility? ❑ Yes No Paid feeding staff required when using facility? ❑ Yes ❑ No Church auxiliary required when using facility? ❑ Yes ❑ No Fire auxiliary required when using facility? ❑ Yes ❑ No Other required? ❑ Yes ❑ No Other Will any of the above groups be trained or experienced in Red Cross shelter operations or support? ❑ Yes ❑ No If yes, describe capabilities Has the facility been trained in Red Cross sheltering (if not Red Cross managed)? If yes, describe capabilities ❑ Yes ❑ No Training requested by facility or group ❑ Yes # of staff to be trained ❑ No ADDITIONAL NOTES & INFORMATION Shelter Facility Survey 7 Rev. 8-15-2011 aa � Shelter Facility Survey ADDITIONAL NOTES & INFORMATION, continued OFFICE USE ONLY (Do not fill out box during survey) Chapter Category / Priority of Use: Designated by chapter leadership after the survey is completed. This is a primary shelter for General Evacuation (check one) ❑ population ❑ Center Shelter cannot be used for ❑ General ❑ Evacuation (check all that apply) population Center This is a priority shelter for the ❑ Hurricane ❑ Earthquake ❑ Large Scale Fire / Flood / following events (check all that apply) Shelter Facility Survey 8 Rev. 8-15-2011 1 Use Your , - 2% BIG CARD `µ REBATE MLNARDS — WATERLOO Ohl E. San Marnan DR Waterloo, IA 50702 KEEP YOUR RECEIPT rotILY VARIES BY PRithOLI TYPE r,tud belcl., allowable returns for �i�: ibis Ieceillt will he in the form of air ill ::,lore credit voucher if the retard is done after 05/14/12 11111111111111111111111111111111111111111111 Sale Transaction 36x72x18 SHELF STE 211242o 39.79 TOTAL 39.79 TAx Al /% 2.79 IDEAL SALL 42,58 Menard Card 374E$ 071392 hOMMLR Uf HEMS - 1 Ilia i uI 'r WI Tic REBATE kECEEPlti WERE PRINILh THIS IkAN;3AC11UN: O6i2 WES1 COPY The L.al iiiu1411 acknowledges receipt of , 1,1 1 IC l,ilal cOULInt blIOW1I helbi,li cIri tli clay pit:, Cald issuer j to its current. terms. Tile virUk I MLtill LARK CAI ES 311P PLEASE RET^TN FOR YOUR RECORDS. Ni...N< YOU, YUUR CASHIER, BETIIE /0231 02 5566 02/14/12 01:19PM 3040 MENARDS - WATERLOO 1051 E. San Marnan DR Waterloo, IA 50702 KEEP YOUR RECEIPT kEIURN POLICY VARIES BY PRODUCT TYPE Colese noted helow allowable returns for items on i(lis receipt wi11 be in the form of MI in store credit voucher if the return is done after 05/20/12 IIIIIIINCLIME IIII ID 11111 Sale Transaction Cost name: H.ASTINGS, RICHARD 0 DEF 13985 3/4" t?3i32)4X8 SAND PICK 1251e4e' 19.97 ORCiER SUn10] AL 19.97 ENO tit ORDER TOTAL 19.97 JAx Al 7% 1.40 IOTA' ALL 21.37 Naiad Card 874E 21,37 60144_ (01AL NUMBER OF HEMS = 1 IHE FULIoWiN[i REBATE RECEIPIS WERE Pk1NIED FOR 111I0 TRANSACTION; 0802 GUEST COPY The Lardhulder acknowledges receipt of geiode/services in the total amount shown Thereon and agrees to pay the' card issuer according to its current terms. 'BIS IS YUIIR CREI111 CARD SALES SLIP PLEASE RETAIN FOR YOUR RECORDS. 'HANK YUU, YOUR CASHIER, VIRGINIA 91949 0i (625 02/20/12 08:49AM 3040 Use Your 2% BIG CARD REBATE MENANDS - WATERLOO 1051 E. San Marnan DR Waterloo, IA 50702 KEEP YOUR RECEIPT RiluRN POLICY VARIES BY PRODUC( IYPL (lhless ruled Ueluv, allowable returns fur items 611 His receipt will be in the form ,if an in store credit voucher if the return is done after 05/16/12 11111Ii111i i1111111I111111I1I1II11I1I1I1I11 Sale TrausaLtlon Cust name: H'5!iNGS, RICHARD ORDER 12957 2X4X10' IliI #2r8TR - PICK 1021114 4 02.32 2X4X8' STUD/#2rBTR S - PICK 1021101 5 01.85 X4X6' SPF CONSTRUCT PICK 1021075 5 01.49 ORDER SUBT(11AL END OF ORDER 9.28 9.25 7.45 25.9E 8X1-3/4 COO SCREW 2303093 2.78 8X2-1/2 CONSIRUCTON 2290355 2.78 2 X 4 JOIST HANGER 1 2271140 4 00.72 2.88 TOTAL 34.42 TAX AT 7% 2.41 T0IAI SALE 36.83 Menard Card 8746 38.83 002280 • TOTAL NUMBER OF IILP 1HE FOLLOWING REBA I I LI LF IP l:i 4 JLr,E PRINTED FOR THIS TRANSACTION: 0802 GUEST The Cardholder acknowledges receipt of goods/services in the total amount shown hereon and agrees to pay the card issuer according to its current terms. THIS IS YOUR CREDIT CARD SALES SLIP PLEASE RETAIN FOR YOUR RECORDS. 'HANK YOU, YOUR CASHIER, ashley 61544 04 4693 02/16;111.14:12PM 3040 .s g �J, 7 1 o a OEc L V-cuttiv1)(k-'